City Council Minutes 01-13-2025MONTICELLO CITY COUNCIL
MINUTES — REGULAR MEETING
Monday, January 13, 2025 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Kip Christianson, Tracy Hinz, Charlotte Gabler, and Lee Martie
Absent: None
1. General Business
A. Oath of Office for Newly Elected Officials
Jennifer Schreiber, City Clerk, administered the Oath of Office to Mayor Lloyd
Hilgart and Councilmembers Kip Christianson and Lee Martie.
B. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
C. Approval of Agenda
Motion by Councilmember Gabler to approve the agenda. Councilmember
Martie seconded the motion. Motion carried unanimously.
D. Approval of Meeting Minutes
• Special Meeting Minutes from November 25, 2024
• Special Meeting Minutes December 9, 2024
• Regular Meeting Minutes December 9, 2024
Motion by Councilmember Gabler to approve of the meeting minutes.
Councilmember Martie seconded the motion. Motion carried unanimously.
E. Citizen Comments
None.
F. Public Service Announcements
The following public announcements were noted:
• Holiday Hours — Martin Luther King Jr. Day — January 20
• Dog License Renewals
• Indoor Farmers Market — February 8
G. Council Liaison Updates
• Library Board — Councilmember Hinz commented on the Library Board
meeting held December 10, 2024. The board discussed the new carpet that
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was installed, the upcoming winter reading challenge, and they approved the
reappointments of members Lisa Bush and Beth Metzger to three-year
terms. Their next meeting is March 11.
• Planning Commission — Councilmember Gabler provided a review of the
meeting held December 3, 2024. There were three public hearings held: a
Conditional Use Permit for Rockstone; rezoning to Planned Unit
Development and Preliminary Plat for Meadowbrook (tabled); and on the
adoption of 2025 Zoning Map.
• Economic Development Authority (EDA) — Councilmember Hinz gave a recap
of the meeting held January 8, 2025. At this meeting, the EDA authorized the
following: a pre -development agreement related to Block 35 redevelopment
proposal; a proposal for environmental site assessment for 216 Pine St.; and
to seek a blight and substandard standing proposal related to Block 34.
• Industrial & Economic Development Committee (IEDC) — Councilmember
Hinz gave an update of the meeting held January 7, 2025. At this meeting
new officers were elected. The committee adopted the 2025 IEDC Action
Statements and received economic development updates.
• 1-94 Coalition — Councilmember Gabler commented on their meeting held
December 19, 2024. At this meeting the group heard state and federal
updates.
• Monticello Orderly Annexation Area (MOAA) — Mayor Hilgart noted that the
Monticello Orderly Annexation Area agreement was approved by the City,
Monticello Township, and Wright County.
2. Consent Agenda:
Motion by Councilmember Hinz to approve the Consent Agenda. Councilmember
Martie seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $4,486,272.30.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for MCC and Parks and departures for Hi -Way
Liquors.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of appointing Lisa Bush and Beth Metzger to the Monticello
Library Board for terms expiring December 31, 2027. Action taken:
Appointments to the Library Board were approved.
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E. Consideration of approving out of state travel for City Clerk and IT Technician to
attend Laserfiche Empower 2025 conference in Las Vegas April 14-17, 2025.
Action taken: The out of state travel and conference were approved.
F. Consideration of approving annual appointments and designations for 2025.
Action taken: The appointments and designations were approved.
G. Consideration of approving an application for a temporary gambling permit for a
raffle to be conducted by the Sand Dunes Gobbler Chapter of the National Wild
Turkey Federation on March 1, 2025, at River City Extreme, 3875 School Blvd.
Action taken: The temporary gambling permit was approved.
H. Consideration of adopting corrected Resolution 2024-127 adopting the 2025
Budget, Transfers and Other Budget -Related authorizations. Action taken: The
corrected resolution was adopted.
Consideration of adopting Resolution 2025-01 and Ordinance 841 adopting the
2025 City of Monticello Official Zoning Map. Action taken: Resolution 2025-01
and Ordinance 841 approving the 2025 Zoning Map were adopted.
J. Consideration of adopting Resolution 2025-02 authorizing submission of a 2025
Outdoor Recreation Grant application for Bertram Chain of Lakes Athletic Park
Improvements. Action taken: Resolution 2025-02 authorizing the grant
application was adopted.
K. Consideration of adopting Resolution 2025-03 approving a grant agreement with
the Minnesota Department of Transportation (MNDOT) for Federal
Infrastructure Investment and Jobs Act (IIJA) Grant Technical Assistance in the
amount of $30,000. Action taken: Resolution 2025-03 approving the grant
agreement was adopted.
L. Consideration of approving a contract with WSB for Federal Infrastructure
Investment and Jobs Act (IIJA) Grant Technical Assistance in the amount of
$30,000. Action taken: The contract with WSB was approved.
M. Consideration of adopting Resolution 2025-04 accepting improvements and
authorizing final payment of $65,072.19 to New Look Contracting, Inc. for the
2023 Elm Street Improvements Safe Routes to School (SRTS) Project. Action
taken: Resolution 2025-04 authorizing final payment was adopted.
N. Consideration of adopting Resolution 2025-05 accepting improvements and
authorizing final payment of $21,656.80 to Miller Utilities for Fibernet
Installation within the Haven Ridge 2nd Addition. Action taken: Resolution 2025-
05 authorizing final payment was adopted.
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O. Consideration of adopting Resolution 2025-06 accepting public improvements
for the Haven Ridge 2nd Addition. Action taken: Resolution 2025-06 accepting
public improvements was adopted.
P. Consideration of adopting Resolution 2025-08 accepting a grant from Minnesota
DNR in the amount of $81,160 for Emerald Ash Borer Shade tree management.
Action taken: Resolution 2025-08 accepting the grant was adopted.
Q. Consideration of approving a one-year contract with CMT Services for custodial
services in the amount of $7,854 per month. Action taken: The contract with
CMT Services was approved.
R. Consideration of approving a preventative maintenance contract with Davis
Mechanical for the HVAC equipment at the City's facilities at a cost of
$12,955.50. Action taken: The contract with Davis Mechanical was approved.
S. Consideration of approving a contract with WSB for preliminary engineering
services for the reconstruction of Fallon Avenue in the amount of $215,724.
Action taken: The contract with WSB was approved.
3. Public Hearings
4. Regular Agenda:
4A. Consideration of adopting Resolution 2025-07 accepting bids and awarding a
contract to OMG Midwest, Inc. for the School Boulevard Intersection
Improvements Project, City Project No. C24003 contingent on MNDOT approval
in the amount of $3,157,869.76
Matt Leonard, Public Works Director/City Engineer, presented an overview of
the project. The project consists of a roundabout at School Boulevard and Cedar
Street, a roundabout at School Boulevard and Edmonson Avenue, new pavement
on School Boulevard from Highway 25 to Country Lane, replacement of center
medians with two-way left turn lane, a new trail from Edmonson Avenue to
Country Lane (south side), and the improvement of all pedestrian ramps to
current ADA standards.
The engineer's estimate of cost for the project was $4,046,463.65. The lowest of
four bids, OMG Midwest, Inc., submitted a bid of $3,157,869.76. Staff
recommended that they be awarded the contract. The City was awarded
$1,485,000 in federal grant funds and Mr. Leonard noted that $483,170 will be
assessed. The remaining project costs will be paid from the Capital Projects Fund
and Street Lighting Fund. Mr. Leonard noted that the City is in the process of
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obtaining benefit appraisals of the affected properties and will be reviewing the
assessment policy, therefore, noted assessments may change.
The project requires Minnesota Department of Transportation (MNDOT)
approval. If approved, is expected to being in May 2025 and be completed by
September 2025. The final assessment hearing will be held in September 2025.
There was minimal discussion of City Council.
Motion by Councilmember Gabler to adopt Resolution 2025-07 accepting bids
and awarding contract to OMG Midwest, Inc. for the School Boulevard
Intersection Improvements Project, City Project No. C24003 contingent on
MNDOT approval in the amount of $3,157,869.76.
5. Adiournment•
The meeting was adjourned at 6:57 p.m.
Recorder: Jennifer Schrei
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