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City Council Minutes 01-27-2025MONTICELLO CITY COUNCIL REGULAR MEETING MINUTES Monday, January 27, 2025 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Kip Christianson, Tracy Hinz, Charlotte Gabler, and Lee Martie Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Motion by Councilmember Gabler to approve the agenda with the amendment to move item 21 to the Regular Agenda. Councilmember Hinz seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from January 13, 2025 • Regular Meeting Minutes from January 13, 2025 Motion by Councilmember Gabler to approve of the meeting minutes. Councilmember Martie seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements The following public announcements were noted: • Trailer Registration at DMV • Spring Tree Sale • Indoor Farmers Market — February 8 F. Council Liaison Updates • 1-94 Coalition — Councilmember Gabler commented on the meeting held January 16, 2025. At this meeting the coalition reviewed the financials and invoices for the 2025 dues. They were provided state and federal updates and project updates. • Economic Development Authority (EDA) — Councilmember Hinz gave an update of the meeting held January 22, 2025. At this meeting, the EDA authorized a City Council Minutes: January 27, 2025 Page 1 1 5 Master Development format and process related to Block 34 redevelopment plans. • Central Mississippi River Regional Planning Partnership (CMRP) — Mayor Hilgart commented on the meeting held January 23, 2025. He noted that the group approved Articles of Incorporation for the new nonprofit, appointed new officers for the partnership, and discussed Phase II of the environmental study. • Parks, Arts, and Recreation Commission (PARC) — Councilmember Gabler gave an update on the meeting held January 23, 2025. There was an individual who requested an update on pickle ball courts at this meeting. Tom Pawelk, Parks & Recreation Director, responded that these will be discussed as a part of the Bertram Chain of Lakes Athletic Park improvements that will be funded by the sales tax. The commission approval the Rotary's musical garden project in Ellison Park and also prioritized a list of parks projects for 2025. The commission acknowledged the new MontiArts Director Erica Witzmann. There was discussion on the Monticello Community Center 25t" Anniversary and the upcoming Monticello Glow Parade. G. Department Updates • DMV Update — Carolyn Granger, Deputy Registrar Manager, was in attendance with two staff members to present their annual report. The staff members assisting with the presentation were Amanda Erickson and Jaclyn Super. Ms. Granger noted that this is the first year they reached over $1 million in revenue. • Hi -Way Liquor Update — Assistant Manager Mike Fischbach presented the liquor store's 2024 annual update. 2. Consent Agenda: Motion by Councilmember Hinz to approve the Consent Agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $900,157.06. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the hire for Hi -Way Liquor and termination for Monticello Community Center. C. Consideration of approving the sale/disposal of surplus city property. Action taken: No report this cycle. City Council Minutes: January 27, 2025 Page 2 1 5 D. Consideration of adopting Resolution 2025-09 joining the Coalition of Greater MN Cities. Action taken: Adopted Resolution 2025-09 joining the Coalition of Greater MN Cities. E. Consideration of renewing membership in the 1-94 West Corridor Coalition for 2025 in the amount of $7,415.50. Action taken: Approved renewal of membership in the 1-94 West Corridor Coalition. Consideration of approving a request for Conditional Use Permit for proposed Vehicle Sales and Rental Use in a B-3 (Highway Business) District. Applicant: Mohammad Awad. Action taken: Approved the Conditional Use Permit for a proposed Vehicle Sales and Rental Use in a B-3 (Highway Business) District at 216 Sandberg Road, subject to the conditions in Exhibit Z and based on findings in Resolution PC-2025-02. G. Consideration of approving an application for a temporary gambling permit for a raffle to be conducted by the Wright County Pheasants Forever, on March 29, 2025, at the Monticello Community Center. Action taken: The temporary gambling permit was approved. H. Consideration of approving a contract with All Seasons Garage Door for the replacement of a garage door at the Wastewater Treatment Plant in the amount of $30,315. Action taken: Approved the contract with All Season Garage Door for $30,315. Consideration of approving a Therapeutic Massage Enterprise license for Breanna Kramber to be located within Amelia Grace Salon at 543 Walnut Street. Action taken: Approved the Therapeutic Massage Enterprise license for Breanna Kramber for business location of 543 Walnut Street. 3. Public Hearings A. Public Hearing on Consideration of adopting Resolution 2025-11 approving amendments to the Revenue Notes (Swan River Montessori Charter School Proiect), Series 2017A and Series 2017B, and authorizing the reissuance thereof Sarah Rathlisberger, Finance Director, presented the agenda item and noted that Swan River Montessori Charter school requested amendments to their revenue notes, Series 2017. SRCS Building Company was the lessor to Swan River through Sherburne State Bank. The borrower requested certain amendments which City Council Minutes: January 27, 2025 Page 3 1 5 included an interest adjustment in the borrower's repayment to Sherburne State Bank. The amendments are considered a "reissuance" under the Tax Code. These conduit revenue bonds do not constitute a general or moral obligation of the City and are not secured or payable from any property or assets of the City. There is no impact to the City and the City will pay no costs associated with the amendment. Mayor Hilgart opened the public hearing. There was no public testimony. Mayor Hilgart closed the public hearing. There was minimal discussion. Motion by Councilmember Gabler to adopt Resolution 2025-11 approving amendments to the Revenue Notes (Swan River Montessori Charter School Project), Series 2017A and Series 2017E and authorizing the reissuance thereof. Councilmember Hinz seconded the motion. Motion carried unanimously. Resolution was adopted. 4. Regular Agenda: 4A. Consideration of adopting Resolution 2025-10 for public right-of-way acquisition for the Golf Course Road Trail Project (Moved from 21) Matt Leonard, Public Works Director/City Engineer, gave a brief overview of the project, which was also discussed at the special meeting prior to the regular meeting. As part of the project, the City must acquire right-of-way. The resolution presented would allow the City to begin the condemnation process or taking of the property. The reason for this is that the City must have right-of-way secured by June 1, a requirement of the Federal Government. Passing this resolution to start the eminent domain process would meet the 90-day requirement. The City is in contract with Evergreen Land Services to secure right-of-way from the proposed five properties. They noted that they have received responses from two that were somewhat favorable. Appraisals were recently completed and formal offers to purchase the rights -of -way are being sent to the property owners. Mr. Leonard noted there are other options besides eminent domain. The City could further negotiate with property owners to obtain the rights -of -way. If unsuccessful, the grant dollars could be turned back to MNDOT to reallocate the funds within the district. City Council Minutes: January 27, 2025 Page 4 1 5 The City Council discussed the options. The Mayor noted that the consensus of the City Council at the special meeting was to proceed with the Golf Course Road Trail Project if staff and Evergreen Land Services could obtain the needed right- of-way by agreement. There wasn't support to take the property via eminent domain. Motion by Councilmember Gabler to adopt Resolution 2025-10 for public right- of-way acquisition for the Golf Course Road Trail Project with good faith acquisition of right-of-way. Councilmember Martie seconded the motion. Motion carried unanimously. It was realized by City Council and staff that the motion was passed in error. The resolution that was adopted was for condemnation, which was not the desire of the City Council. Motion by Councilmember Christianson to reconsider the motion to adopt Resolution 2025-10 for public right-of-way acquisition for the Golf Course Road Trail Project with good faith acquisition of right-of-way. Councilmember Hinz seconded the motion. Motion carried unanimously. The original motion by Councilmember Gabler, seconded by Councilmember Martie, was brought back to the table for adoption. Motion to adopt Resolution 2025-10 for public right-of-way acquisition for the Golf Course Road Trail Project with good faith acquisition of right-of-way. Motion failed 0-5. Motion by Councilmember Christianson to direct staff to negotiate with property owners a good faith right-of-way acquisition for the Golf Course Road Trail Project. Councilmember Hinz seconded the motion. Motion carried unanimously. 5. Adjournment: The meeting was adjourned at 7:18 p.m. Recorder: Jennifer Schreib l; ,6 Attest: City Ac City Council Minutes: January 27, 2025 Page 5 1 5