City Council Agenda Packet 03-09-2009AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday March 9, 2009 - 7 p.m.
NOTE: 5:00 p.m. -Budget Workshop
Closed meeting at 5:30 p.m. -Fiber Optics Litigation
Mayor: Clint Herbst
Council Members: Tom Perrault, Glen Posusta, Brian Stumpf and Susie Wojchouski
1. Call to Order and Pledge of Allegiance.
2A. Approve minutes of February 9, 2009 Fiber Optics Workshop
2B. Approve minutes of February 9, 2009 Regular Meeting.
2C. Approve minutes of February 23, 2009 Regular Meeting.
3. Consideration of adding items to the agenda.
4. Citizen comments, petitions, requests and concerns.
5. Consent Agenda:
A. Consideration of ratifying hires and departures MCC and Parks.
B. Consideration of approving contribution from Untiedt's Vegetable Farm and
anonymous donor for Fire Department.
C. Consideration of approving three year contract for fireworks for RiverFest
celebration.
D. Consideration of authorizing advertisement for bids for fiber optic build out.
E. Consideration of approving contribution from Tom Perrault to the general fund.
6. Consideration of items removed from the consent agenda for discussion.
7. Consideration of adopting 2009 Monticello Transportation Plan.
8. Consideration of approving four Public Works employees to attend regenerative air sweeper
school and training.
9. Consideration of approving appointment of consulting engineer.
10. Consideration of approving appointment of consulting planner.
11. Approve payment of bills for March.
12. Adjourn
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Council Minutes: February 9, 2009
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday February 9, 2009 - 7 p.m.
Members Present: Clint Herbst, Tom Perrault, Glen Posusta, Brian Stumpf and Susie
Wojchouski.
Members Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge
of Allegiance was said.
2. Approve minutes of January 26 2009 Regular meeting
TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE JANUARY 26,
2009 REGULAR MEETING. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED WITH CLINT HERBST ABSTAINING.
3. Consideration of adding items to the agenda
Glen Posusta indicated he had a comment he would like to make at the end of the meeting.
Finance Director Tom Kelly added information about the wine tasting event being held on
March 27, 2009 and City Engineer Bruce Westby asked for an amendment to a motion made
at a previous meeting relating to the public hearing on the twin bridge replacement project.
4. Citizen comments, petitions, requests and concerns
A. Presentation by River Rider representative. -The representative from River Rider
was not present at the meeting.
No one else spoke under citizen comments.
5. Consent Agenda:
A. Consideration of ratifying hires and departures MCC and Liquor Store.
Recommendation: Ratify the hires and departures as identified.
B. REMOVED.
C. Consideration of approving a temporary charitable gambling license for Wright
County Ducks Unlimited Chapter 039. Recommendation: Adopt a resolution
authorizing the State Gambling Control Board to issue the one day charitable
gambling license to Wright County Ducks Unlimited Chapter 039 to conduct
charitable gambling activities at River City Extreme, 3875 School Boulevard on May
4, 2009.
Council Minutes: February 9, 2009
D. Consideration of approving a temporary beer license for Riverfest celebration.
Recommendation: Approve a temporary liquor license for the Monticello Lions Club
for the Riverfest celebration on July 11-12, 2009.
E. Consideration of approving the final plat of Union Crossings Fourth Addition.
Recommendation: Approve the final plat and amended CUP for a Planned Unit
Development for Union Crossings 4th Addition.
F. Consideration of approving a contribution to the general fund from Tom Perrault.
Recommendation: Adopt a resolution approving the contribution and authorizing the
use of funds as specified.
Tom Perrault asked that #SF be removed so he could abstain from voting on the item. Mayor
Herbst indicated that this is not an item that would be considered a conflict of interest as there is
no benefit to Tom Perrault by his vote. Glen Posusta questioned whether the funds should be
earmarked and not just designated to the general fund. He suggested earmarking it for the
YMCA acquisition. Tom Perrault stated the monies were being designated for the general fund.
CLINT HERBST MOVED TO APPROVE THE CONSENT AGENDA. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent a ends for discussion
None.
7. Report and discussion on results of pilot proiect closing of River Street at TH 25
City Engineer Bruce Westby briefly explained the two pilot projects relating to the closing of
the access on River Street at TH 25 and the resulting impact these pilot projects had. The first
pilot project closed all access to both East and West River Street at TH 25. The result of this
pilot project was a decrease of 85% in traffic volume and a decrease in traffic speed of
approximately 5 mph. A second pilot project was done to accommodate the concern of
business owners about access to their business. Under the second pilot project northbound
traffic on TH 25 could turn left onto West River Street and southbound traffic on TH 25 could
turn right on to West River Street. Right turns could be made from West River Street onto
TH 25. The access from East River Street remained closed through both pilot projects. Bruce
Westby had a drawing illustrating the access closure.
Bruce Westby reviewed with the Council the data from traffic counts taken during the pilot
project period. He noted that with the second pilot project traffic on West River Street went
back to 70% of its original volume. Brian Stumpf asked if the 666 count is traffic that is
going past Locust into the residential area. Clint Herbst asked why the traffic counts were
not taken between TH 25 and Walnut Street. Bruce Westby said the assumption was that any
one turning west onto River Street was going to Locust or beyond. Brian Stumpf felt there
should be two traffic counts; one from TH 25 to Walnut and one from Walnut Street and
beyond. He felt this would provide a break out between business traffic and residential
traffic.
2
Council Minutes: February 9, 2009
The Council also questioned the value of the count data in instances where the counting tube
was dislodged. Bruce Westby indicated that with the number of snowfall events that occurred
during the traffic counts, the snowplows did interfere with the operation of the counting
devices. Brian Stumpf responded that was why he had wanted this project done in the
summer. He did not feel that information from a two day traffic count was adequate. He felt
the traffic counts should be extended longer to at least a week or possibly two in order to get
counts that truly reflect the traffic patterns in the area. Bruce Westby stated the City's speed
trailer had been placed out on West River Street and he supplied data on the speeds of traffic.
Bruce Westby noted that most of the residents that responded were in opposition of opening
up West River Street again. The business community felt a different alternative should be
looked at as the pilot project did not help their businesses as they hoped it would.
Clint Herbst said the Council has to keep in mind that nothing can be done until spring is here.
Brian Stumpf recommended calling for a public hearing at the first meeting in April. In the
meantime staff should be taking traffic counts by Walnut Street to see if it can be determined
who actually utilizes Block 52. Brian Stumpf stated he is not in favor of doing another pilot
project and he believes people are using River Street as a cut through. Glen Posusta asked
why the counts are proposed for Walnut and not Locust. Brian Stumpf said the only access
people have to Block 52 is Walnut Street and the alley. Brian Stumpf felt if people are going
to use Block 52 they are not going to go down to Locust.
Clint Herbst asked if a count of 666 seemed like a lot of traffic for that area. There was
additional discussion on the traffic counts and what is a reasonable level of traffic. Bruce
Westby said staff could take traffic counts at additional locations. Brian Stumpf believes it is
cut through traffic and if additional traffic counts show that is the case then TH 25 and River
Street is not a safe intersection. Brian Stumpf suggested contacting the county or state to find
out the types and numbers of accidents have occurred in the area since the second pilot
project. Clint Herbst noted that these are city roads and everyone is allowed to use them. If
the count is reasonable it doesn't make any difference whether it is cut through traffic or not.
Glen Posusta felt the City needs some comparable counts and suggested taking counts on 3ra
and 4th Street. Clint Herbst agreed that traffic counts need to cover more than two days.
Bruce Westby said most time the counts are taken from Tuesday through Thursday. Brian
Stumpf said because they are talking about a potential major change to an area the City needs
to have documentation to support their action. Susie Wojchouski said if the City is going to
do traffic counts they need to be taken before Xcel closes down for a major outage. She felt
the City should get those counts started as soon as possible.
Leila McCarty, representing 419 West River Street, 413 West River Street and 5011 West
Broadway had several questions on the closure. She wondered if closing West River Street at
Locust Street was a viable option and if not, why not. Clint Herbst said he is concerned about
traffic issues but he is not in favor of closing streets off just because the street is used by
people other than the residents. Ms. McCarty talked about the cut through traffic noting that
in her commute to Maple Grove she often utilizes the back roads and shortcuts. Clint Herbst
asked if there was a way to acquire the speed studies without using the trailer. Brian Stumpf
asked about the devices that track the speed which are located on a speed limit sign. Bruce
Westby said the devices are more expensive than the speed trailer and more difficult to secure
and therefore more likely to be stolen. Clint Herbst said excessive speed is the complaint the
City receives most often.
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Council Minutes: February 9, 2009
Deborah Mahoney 425 West River Street noted the number of children in the neighborhood.
There is no sidewalk on River Street so the kids are walking in the street to get to the bus stop
which is several blocks away. She is concerned that the commuters and speeders are potential
traffic accidents. It was suggested that if the residents are interested in getting sidewalks in
the area they should submit a petition to the City. Public Works Director Bob Paschke noted
that West River Street is not identified as a sidewalk route.
Michael Drayna 13 Linn Street agreed with Brian Stumpf about putting the speed trailer out
for an extended period of time and having it in a location where the vehicles coming can't see
it. He added that 24 hours is not adequate time for a count. In this case the trailer was there
just one day. He asked for information as far speed range of the vehicles counted. Bruce
Westby indicated 44 mph was the high. Mr. Drayna cited an instance that occurred in early
morning where the speed trailer clocked the vehicle at 57 mph. Mr. Drayna felt traffic
volume can be handled if the speed is reasonable.
Wayne Elam, Vantage Point Partners representing Charles VanHeel who owns property in the
area, indicated they are working on a redevelopment project on the western part of the Block
53. He indicated if River Street is closed they would need to have access to TH 25. Brian
Stumpf said MnDOT would have to approve any access on TH 25. Susie Wojchouski
expressed her concern about retaining the access points. Glen Posusta asked if they planned
on remodeling the building. Wayne Elam responded that they are proposing to remove the
existing build and construct a new structure.
Steve Johnson, 1233 Sandy Lane, a downtown business owner spoke. He noted there are two
points of view; that of the resident and that of the business owners who need access from
River Street for their business. Nobody wants traffic in the neighborhood at high speeds or
high volumes. He added there is a large contingency of people going out to the power plant
and with the pending outage at the plant additional people will be coming in thus aggravating
the problem. His impression as a business owner was that the last pilot project on River
Street did not work. At a previous Council meeting where this item was discussed he had
submitted a petition requesting that River Street at TH 25 be reopened. If River street is
closed and if the County closes Walnut Street in order t have stacking space on County Road
75, he felt this would further isolate the businesses in the area. Availability of access to the
downtown is important. He suggested a possible solution which would close off West River
Street at Locust Street and East River Street at Cedar Street. This would allow circulation in
the downtown area and would eliminate cut through traffic. Glen Posusta said the right turn
signal is for those who go across the river. If the light would stay on longer so more than a
few cars could get through he thought that would help. Glen Posusta felt blocking off Locust
Street is just pushing the problem somewhere else in the City. It was noted that when
redevelopment takes place in the area they could consider the addition of a right turn lane.
Steve Johnson said he believed the concrete bumpouts at TH 25/CR 75 would block off going
to the left. These could be knocked out to facilitate traffic making a right turn. He also
commented that it is not business against residents since the residents are their customers.
The City needs to find something that works out for all of them. He felt closing Locust Street
was palatable to both the businesses and residents. He suggested this combination be tried for
the next couple of months. Susie Wojchouski felt the City needed to study the area more
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Council Minutes: February 9, 2009
before making a decision. She also mentioned the need to make vehicles aware of children in
the area and the fact that there are no sidewalks.
Josh Dickinson, 600 4th Street, 106 Walnut and 112 West River Street is a business owner and
a resident of Monticello. He addressed the comment on helping the downtown. He said what
is clear is the existing business owners who have stayed downtown have a loyalty to the
downtown area. He noted the concern with the lack of sidewalks and children being in the
street. He said that closing River Street means that people can come to the store but they
cannot leave the store easily. He asked that consideration be given to closing the access at
Locust Street and Cedar Street but to keep the lights operational. He felt the City might as
well keep River Street closed as to keep it the way it is now. There was no difference
between the impact of pilot project #1 and #2 for the businesses. The Council questioned
whether the county could close off Walnut Street. Clint Herbst added the cost to businesses
was not just in the downtown area but all over Monticello.
Dean Rasmussen, Glass Hut stated he understood the residents' concern on River Street and
agreed that there are speeders on the road. Since the second pilot project they have people
speeding down the alley at 35 mph. and the street closure has restricted access to Bridge Park.
He asked about the possibility of sidewalk or cutting the speed limit to 25 mph for a segment
of the roadway. Clint Herbst said some times it is not the amount of the traffic but the speed
of it. Dean Rasmussen asked about the right turn with the bumpouts. He has seen more
accidents at TH 25/CR 75 than he has seen on River Street. He said he didn't know if there
was awin-win solution in this case. He appreciated the Council listening to the public and
not making a hasty decision.
Shana Bregenzer, 500 West River Street stated she was initially opposed to the closing of the
street and losing access to the park. River Street has become a residential area only with no
way to access the downtown. Since there is no downtown area it should be expected by
vehicles that it is a residential area and respect the speed limits. She felt there should be stop
signs to slow the traffic. With the stop signs and sidewalks the residents could feel safe. She
added that even the bus doesn't drive down the street any more. People can't get to Ellison
Park because the light isn't there. She felt downtown Monticello was being neglected. Clint
Herbst questioned how the City had neglected downtown. She responded that she felt the
Council encouraged business development to take place in areas such as 7th Street and beyond
and were trying to bypass downtown.
Brian Stumpf said the Council has heard a lot about the need for sidewalks but he hasn't heard
any residents saying they were willing to pay for them. Susie Wojchouski asked if there was
an option for the City to place pedestrian crossing signs or stop signs to slow the traffic. Ms.
Bregenzer questioned what was being done for the downtown area.
Glen Posusta said the City's ability to do something is based on revenue from taxes. Glen
Posusta said the City by itself can't save downtown. He felt the businesses have to adapt and
redevelop. He emphasized that signage attracts business and questioned whether DAT wasn't
too restrictive with what took place downtown. Brian Stumpf took umbrage at the remark and
stated the Design Advisory Team (DAT) was merely charged with enforcing the policy and
ordinances that the City had in place. Jeff O'Neill indicated that TIF funds were available for
redevelopment in the downtown area. The City is also working on the Transportation Plan
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Council Minutes: February 9, 2009
which will have an impact on the downtown. Brian Stumpf asked when the Transportation
Plan would be coming before the Council and Bruce Westby informed him it would be at the
March 9, 2009 meeting. Brian Stumpf didn't feel anything should be done with the
intersection until after the Transportation Plan was done.
Arnie Tessmer, 719 East River Street, felt the public hearing was a good way to handle the
discussion of the intersection and asked what was in the offing for East River Street. Clint
Herbst replied that the East River Street closure seemed to have been successful but he didn't
believe the signal lights would be turned on again. Redevelopment of that block would need
to look at access to the existing building. East River Street is peaceful and quiet as a
residential street should be. Susie Wojchouski asked about access from east to west bridge
park under the bridge.
Tom Moores, Street Superintendent, responded to some of the comments made. He said the
City had made River Street a wider street in lieu of putting in sidewalk. The thinking then
was that it would be cheaper to maintain. He addressed the comments on children being in
the street because there is no sidewalk. While it was noted that speeds and traffic volume
have increased, the City has done things in an effort to alleviate the problem. There is
sidewalk on Broadway so pedestrians could go up one block and use the sidewalk on
Broadway rather than walking in the street. He also commented on the speed trailer stating
they document where the trailer is placed and added that the trailer is out for more than one
day. He indicated they can program the speed trailer to visibly show or not show the speed
traveled. The bumpouts on Broadway were put in a number of years ago because there was
inadequate space for trucks making turns. He commented on directing traffic to go north on
Walnut Street as Walnut is a dead end street that goes into a parking lot. Does the City want
60 cars a day going through a parking lot?
Glen Posusta asked if River Street is plowed curb to curb. Tom Moores stated the City plows
curb to curb but the City doesn't have a clean road policy. Tom Moores stated he gets
comments from residents all over town about traffic moving too fast and the safety of
residents. Bob Paschke said the City could put in sidewalk on River Street when that phase
of the core street reconstruction project is done. Clint Herbst encouraged residents to access
the City's website and let the City know ahead of time about issues of concern to them. Tom
Perrault commented that the light at River Street and TH 25 was meant for the development
of the block. If the Cedar Street Market site is redeveloped the light would be needed for the
development.
BRIAN STUMPF MOVED TO HOLD A PUBLIC HEARING FOR THE FIRST MEETING
IN APRIL (APRIL 13TH) TO ALLOW STAFF TIME TO GET ADEQUATE DATA ON
TRAFFIC COUNTS AND NOT TO DO ANY ADDITIONAL CHANGES TO THE
ACCESS AT RIVER STREET AND TH 25 AT THIS POINT. GLEN POSUSTA
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Glen Posusta asked if it was a good idea to get comparable counts such as at east and west
Third Street and east and west Fourth Street and possibly Elm Street. Clint Herbst stated that
traffic in the area was just one of many pieces of the puzzle that need to be studied.
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Council Minutes: February 9, 2009
8. Consideration of amendments to City Ordinance Title 2, Chapter 7, Police Commission
The Council discussed whether there should be one or two Council members on the Police
Commission and whether they should both be voting members. Having two voting members
could bring up the possibility of a split vote. Tom Perrault thought the Police commission
might feel a little overwhelmed with the presence of two voting Councilmembers. The
Council was okay with only one Councilmember being voting member. Tom Perrault felt one
of the two members should be designated as the voting member and the other would be the
Council liaison. Bruce Westby said the Police Commission looks forward to the two
members but not as two voting members especially on items having a major budget impact.
CLINT HERBST MOVED TO HAVE THE POLICE COMMISISON DESIGNATE ONE
COUNCIL MEMBER AS A VOTING MEMBER OF THE COMMISSION AND ONE
COUNCIL MEMBERAS A COUNCIL LIAISON. SUSIE WOJCHOUSKI SECONDED
THE MOTION. MOTION CARRIED WITH BRIAN STUMPF AND TOM PERRAULT
VOTING IN OPPOSITION.
9. Consideration of renewal of pawn shop license for Monticello Pawn, Gun and Bargain
Center, 1219 TH 25.
Staff reported that the applicant seems to operating within the original license requirements
and has made payments for billable transactions up to the current billing.
BRIAN STUMPF MOVED TO RENEW THE PAWN SHOP LICENSE FOR
MONTICELLO PAWN, GUN AND BARGAIN CENTER, 1219TH 25. SUSIE
WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
10. Fiber optics: Follow up from fiber optic workshop, if necessary
Prior to the regular meeting a workshop was held on the fiber optic project. Don Patton, an
HBC employee currently working on the Fibernet Monticello project stated FiberNet
Monticello is curtailed only by the legal action against it and the weather that hinders
construction of the project. Clint Herbst stated the City has received some criticism about its
ability to operate the system but the City has engaged the services of competent people in the
industry.
11. Consideration of approval of the project priority listing and facility plan for the
Monticello Wastewater Treatment Plant.
Public Works Director Bob Paschke explained to the Council that the previous study for the
wastewater treatment plant dewatering and drying process could qualify for the stimulus
funding being proposed at the federal level. The project permitting was completed but the
City would have to get this project on the project priority listing and facility plan of the
MPCA. It is hoped to upgrade the plan from 2005 to allow the City to submit the plan to the
MPCA for placement on the project priority list and thus qualify for stimulus money to fund
the project. Paul Saffert of Bolton Menk indicated funding would consist of grant money,
forgivable loans and low interest loans. Clint Herbst said while he doesn't believe in the
stimulus package, he does believe the City should take advantage of the possibilities that are
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Council Minutes: February 9, 2009
out there. Even without growth there are improvements that need to be made at the WWTP.
Paul Saffert said their approach would be a two prong attack pursuing continuing discussion
with Big Lake but also presenting the City's plan.
GLEN POSUSTA MOVED TO APPROVE THE PROJECT PRIORITY LISTING AND
FACILITY PLAN WITH THE CONSULTANT FIRM TO PREPARE A PROJECT
PRIORITY LISTING AND FACILITY PLAN TO BE SUBMITTED TO THE MPCA BY
MARCH 6, 2009 AT AN ESTIMATED COST OF $3,000-$4,000. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Brian Stumpf asked how much of an update it was going to be and how they came up with the
cost estimate. Paul Saffert indicated they estimate 30-40 hours of work. Paul Saffert said
funding could be a mix of grant funds, forgivable loans and low interest loans. Grant monies
could fund up to 50% of the project cost. The forgivable loans are interest free for a period of
20 years and the low interest loans would have an interest rate of 2%-2.5% instead of the 5%
the City was looking at previously.
Added Items:
Glen Posusta stated that today was his wife's birthday but because he had to attend the
Council meeting he wanted to take the opportunity to wish her a happy birthday.
Tom Kelly informed the Council that the liquor store would be having a spring wine tasting
event on March 27, 2009 at the MCC. Tickets to the event are $20 which covers the wine
tasting as well as food and music.
Bruce Westby asked that the Council amend their motion of January 26, 2009 to change the
date for the municipal consent hearing from March 9, 2009 to March 23, 2009.
BRIAN STUMPF MOVED TO AMEND THE MOTION OF JANUARY 26, 2009 TO
CHANGE THE DATE FOR THE MUNICIPAL CONSENT HEARING FOR THE MNDOT
I-94 BRIDGE REPLACEMENT PROJECT TO MARCH 23, 2009. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
12. Consideration of approving payment of bills for February, 2009
Glen Posusta questioned the bill for 36 pairs of gloves. Street Superintendent Tom Moores
noted that the City has always supplied the gloves for the staff and added that the bill also
included other cleaning supplies. Clint Herbst stated that he had a discussion with the City
Auditor's who are currently working on the audit and they were highly complimentary of
Senior Accountant Karri Thorsten.
TOM PERRAULT MOVED TO APROVE PAYMENT OF THE BILLS. SUSIE
WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Council Minutes: February 9, 2009
13. Adiourn.
BRIAN STUMPF MOVED TO ADJOURN AT 9:20 P.M. TOM PERRAULT SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
9
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, February 9, 2009 - 4 p.m.
Members Present: Clint Herbst, Glen Posusta, Tom Perrault, Brian Stumpf and Susie Wojchouski
Members Absent: None
1. Review of Fiber Optics Leal Status.
Mayor Clint Herbst called the special meeting to order at 4:07 p.m. and closed the meeting at
4:10 p.m. after introductions were made.
A legal update on the lawsuit appeal by TDS Telecom/Bridgewater was provided by John
Baker, Greene Espel, and City Attorney Joel Jamnik of Campbell Knutson.
The meeting was opened to the public at 5:10 p.m.
2. Update on Status of FiberNet Proiect
Jeff O'Neill introduced Don Patten from Hiawatha Broadband Corporation, who will be
serving as General Manager of the city's system.
Council members were updated on construction of the fiber backbone, the headend building,
provisioning of services, operations plans, and marketing and sales.
Jeff O'Neill noted that financial plans for the operations of the fiber backbone system will be
presented to Council in the near future. A budget should be presented and adopted in the
next few months.
3. Adiourn
BRIAN STUMPF MOVED TO ADJOURN AT 6:50 P.M. TOM PERRAULT SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
Council Minutes: February 23, 2009
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday February 23, 2009 - 7 p.m.
Members Present: Clint Herbst, Tom Perrault, Glen Posusta, Brian Stumpf and Susie
Wojchouski.
Members Absent: None
1. Call to Order.
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was said.
2A. Approve minutes of February 9, 2009 Fiber Optics Workshop.
2B. Approve minutes of February 9, 2009 Regular Meeting.
Since not all of the Council had received copies of the minutes it was suggested that this item
be tabled.
TOM PERRAULT MOVED TO TABLE APPROVAL OF THE MINUTES OF THE
FEBRUARY 9, 2009 REGULAR MEETING AND FIBER OPTIC WORKSHOP UNTIL
THE NEXT MEETING. BRIAN STUMPF SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
3. Consideration of adding items to the agenda.
It was noted that March is Food Shelf month and residents were encouraged to support the
local food shelf.
4. Citizen comments, petitions, requests and concerns.
No one spoke under citizens comments.
5. Consent Agenda:
A. Consideration of acceptance of Sunset Ponds 1St and 2nd Additions, City Project Nos.
2003-14C, 2003-15P and 2004-12P. Recommendation: Move to accept Sunset
Ponds 1St and 2nd Additions, City Projects No. 2003-14C, 2003-15P, and 2004-12P
subject to the following conditions: SunsetPonds ls`: 1) Repair settled pavement
around gate valve at the southeast corner of Goodrich Drive and 93rd Street NE. The
extent of the pavement area needing repair will be determined in the field; 2) Repair
settled pavement around gate valve along Goodrich Drive south of 92r'd Street NE
(station 31+11). The extent of the pavement area needing repair will be determined in
the field; 3) Replace sanitary sewer casting lid with a storm sewer casting lid on
STMH-321ocated at the southeast corner of 93rd Street and Golden Pond Lane;
Council Minutes: February 23, 2009
4) Replace curb along the south side of 91st Street NE from Haug Avenue
approximately 175 feet to the west. There is evidence that the curb has deteriorated
due to a workmanship issue; and 5) Lower the hydrant and valve at the northwest
corner of Haug Avenue and 93rd Street; Sunset Ponds 2"d: 1) Place structure marker
signs as per City of Monticello detail plate #1003 at all off pavement structures; and
2) Lower the hydrant at station 89+40 Golden Pond Lane (Lot 29, Block 5) General
Development: 1) Remove spoil piles and concrete washout areas wherever in
existence within development; 2) Per approved landscape plans, cedar rail fencing is
to be installed at specified locations; 3) Per approved landscape plans, trees are to be
planted along southern park boundary (although not allowed in gas line easement) and
4) Verification of placement of iron monuments at lot corners.
B. Consideration of approving temporary liquor license for Hi-Way Liquors wine tasting
event. Recommendation: Approve a temporary liquor license for Hi-Way Liquors
for their wine tasting event to beheld on March 27, 2009 at the Monticello
Community Center.
C. Consideration of adopting addendum to Management Services Agreement with
Hiawatha Broadband Communications Inc. of Winona, Minnesota.
Recommendation: Support adoption of the addendum to the Management Services
Agreement with Hiawatha Broadband Communications.
D. Consideration of waiving statutory liability limits for City insurance renewals.
Recommendation: The Council formally indicates that the City of Monticello does
not waive the monetary limits on tort liability established by Minnesota Statute
466.04.
E. Consideration of approving purchase of large format copier/printer/scanner to replace
Xerox 3001 large format copier. Recommendation: Move to authorize purchase of a
new Canon large format combination copier/printer/scanner from Franz with a 36
month on-site service agreement for $17,450.03.
F. Consideration of purchasing 15 new Fire Department pagers. Recommendation:
Approve the purchase of 15 Minitor 5 pagers from Ancom Communications at a cost
of $6,780.75.
G. Consideration of approval of Change Order No. 3 for Monticello FiberNet Head End
Building. Recommendation: Authorize payment of Change Order No. 3 for the
Monticello FiberNet Head End Building in the amount of $1,394.53 to KC
Companies, Inc.
H. Consideration of approving bid from Olson & Sons Electric to install the automatic
transfer switch (ATS) and generator at the Monticello Fiber Optic Head End Building.
Recommendation: Authorize accepting the bid of Olson & Sons Electric for the
electrical work to be done on the Monticello FiberNet building in the amount of
$23,000.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA OF ITEMS #SA,
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Council Minutes: February 23, 2009
#SB, #SC, #SD AND #SH WITH ITEMS #SE, #SF AND #SG BEING REMOVED FOR
DISCUSSION. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
6. Consideration of items removed from the consent a enda for discussion
#SE Purchase of large format copier/printer/scanner: Clint Herbst asked City Engineer
Bruce Westby to review the cost comparison data that was submitted. Bruce Westby
reviewed the bids from the vendors noting that one vendor did not provide a quote fora 36
month lease. Tom Perrault asked if there was a comparison done on the cost to run the
different machines. Bruce Westby replied that operating cost was estimated based on
previous usage. Council noted the costs of supplies can vary from vendor to vendor.
Tom Bose who researched the data on the proposed equipment explained they had looked at
four different vendors and two of the four vendors met the City's specifications as far as
equipment needs. Staff also looked at the cost of supplies and the cost estimate used for
supplies was based on the machine the City currently owns. Glen Posusta asked that Bruce
Westby address the archiving aspects of the equipment. It was explained that putting the
City's plans in electronic format will protect the data as plans will not be lost or damaged in
storage and it will also open up building space since the plans will not have to be stored.
CLINT HERBST MOVED TO APPROVE THE PURCHASE OF A NEW CANON LARGE
FORMAT COMBINATION COPIER/PRINTER/SCANNER FROM FRANZ WITH A 36
MONTH ON-SITE SERVICE AGREEMENT FOR $17,450.03 SUSIE WOJCHOUSKI
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
#SF Purchase of pagers for Fire Department: The Council questioned the price quoted.
Tom Kelly said he had backed out the sales tax on the one quote so that the City would be
comparing apples to apples. Fire Chief Steve Joerg was present and stated that the Fire
Department was satisfied with either of the two lowest quotes and added that the two firms
have representatives in the area so it would be easy to bring equipment in if it is in need of
repair.
BRIAN STUMPF MOVED TO APROVE THE PURCHASE OF 15 MINITOR 5 PAGERS
FROM ANCOM COMMUNICATIONS AT A COST OF $6,780.75 NOT INCLUDING
TAX. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
#SG Change Order #3 Monticello FiberNet Head End Building: Glen Posusta stated it
bothered him when a contractor is given a contract based on the low bid that there are
additional costs added later on. He questioned the snow slide prevention work on the roof and
did not feel that would be of benefit. He also questioned how often anyone would be on the
roof and would need that especially since the pitch of the roof was not that steep. He felt the
contractor bid a $600,000 building and if the contractor forgot to put something the contractor
should pay for it. Public Works Director Bob Paschke stated the building plans used were
based on a building from the south where the snow slide prevention and flashing was not an
issue. He said the flashing was only a 10' piece. Glen Posusta said while the dollar amount
of the change order was not large it was the principle of the matter. These items, however
Council Minutes: February 23, 2009
small, he felt should have been covered in the bid price. He added that the City is not the only
entity that runs into this issue. Susie Wojchouski agreed saying the architect who designed
the building should have been designing it for what was needed in Monticello.
Brian Stumpf said in previous discussion on change orders, it was his understanding that staff
was going to negotiate any change order with the contractor before bringing it to the Council.
GLEN POSUSTA MOVED TO NOT APPROVE CHANGE ORDER NO. 3 FOR THE
MONTICELLO FIBERNET HEAD END BUILDING IN THE AMOUNT OF $1,394.53.
SUSIE WOJCHOUSKI SECONDED THE MOTION.
Brian Stumpf asked that the motion be amended to include that if the item was not in the bid
that staff be directed to negotiate the item with the contractor.
GLEN POSUSTA AMENDED HIS MOTION TO INCLUDE AUTHORIZING STAFF TO
NEGOTIATE ANY ITEMS THAT WERE NOT INCLUDED IN THE BID. SUSIE
WOJCHOUSKI SECONDED THE AMENDED MOTION. MOTION CARRIED
UNANIMOUSLY.
7. Consideration of approving authorization to proceed with remodeling of DMV Building
and expansion of facility into clothing area.
Finance Director Tom Kelly explained the proposed remodeling project. The DMV may
possibly be issuing drivers license and will likely need additional room for the camera. The
City is looking at ways of trying to get them more space. The Public Works staff is
proposing toextend the wall into the clothing area. This would allow the counter to be turned
around thus giving more space for customers and allowing additional workstations. Tom
Kelly stated this was the cheapest option. Public Works staff could do the work for $3,000.
The City would need to hire an electrician for some wiring work and there would also be
some work needed on the heating system. In order for the Public Works staff to do the project
the work would have to be done in March. After that time the seasonal work load would
make it difficult for staff to do this project in addition to their normal work load.
Glen Posusta asked about the space for the camera and where that would be located. Tom
Kelly explained with the remodeling two work spaces would be created and one would be
used for the camera. Brian Stumpf asked if by doing this expansion will the City be required
to bring any other portion of the building up to date as far as building codes. Gary Anderson,
Building Official indicated that the doorways would have to be redone so they would swing
outwards. Tom Kelly indicated that this spring the City would look at the exterior of the
building which may require re-stuccoing. They would also look at installing an entrance way
by the front door.
Susie Wojchouski asked about the cost of the equipment needed to do the drivers licenses and
whether the equipment is purchased by the City or furnished by the state. DMV Manager,
Ann Johnson said at the present time the state would supply the equipment but added with
economic conditions and proposed state budget cuts there is a possibility that could change.
At this time the state has not provided information on the cost of the equipment needed.
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Council Minutes: February 23, 2009
Brian Hamel representing the food shelf addressed the Council. He expressed his appreciation
for the arrangement with the City over the past years for allowing the use of a portion of the
building for the food shelf and the clothing section. He wanted to know what space would be
taken for the expansion. He said the volume of people coming to the food shelf and clothing
area has increased over the past several months. He also asked if the area of the food shelf
and clothing distribution could be looked at to see if there was any way to re-configure the
space to make it more usable.
Staff explained that according to the drawing the expansion would encroach into the clothing
distribution area and have minimal impact on the food shelf area. Brian Hamel asked what
would be done when the wall gets moved to protect the other area from dirt and dust. Bob
Paschke noted the existing wall is sheet rock and they would be constructing the new wall
before taking down the old wall.
Brian Stumpf asked what kind of arrangement the City had with the group operating the food
shelf and clothing distribution facility. Jeff O'Neill stated he thought the lease was for
$1/year and the Bob Hamel indicated they pay for the utilities for their portion of the space.
Carol Peterson who operates the clothing distribution area stated it generates about
$500/month which goes to the food shelter. She did not want to lose the space.
Brian Stumpf felt the tenants should work together to figure out a different configuration for
the space that better addresses their needs. He noted the City may end up spending $3,000-
$10,000 for this expansion and in these economic times the City must be careful in their
expenditures. Brian Hamel said they try to schedule their food drives so that are not
stockpiling great quantities of food. He understands the City's concerns and where they are
coming from. Brian Stumpf asked if someone on the City staff could help with the
reconfiguration of the food shelf/clothing distribution space. Clint Herbst agreed that staff
should look at the site and come back with options for what could be done. Brian Stumpf
suggested Public Works look at the entire building and come back with a recommendation for
the food and clothing side. Glen Posusta questioned whether it shouldn't be the building
department doing the review. Brian Stumpf felt either the Public Works or Building
Department could do the review. Brian Stumpf requested that this come back at the next
meeting because the City has a deadline as far as when staff could do the work.
BRIAN STUMPF MOVED TO SEND THIS MATTER BACK TO STAFF AND HAVE
THEM REVIEW THE ENTIRE FACILITY AND AUTHORIZE STAFF TO PROCEED
WITH THE IMPROVEMENTS IF THE FOOD SHELF IS IN AGREEMENT WITH IT.
SUSIE WOJCHOUSKI SECONDED THE MOTION.
Tom Perrault said he is uneasy with doing this because there is no price provided for the
electrical work, the heating work, finishing the counter, carpeting and office furniture. He
asked what the City was going to pay for all of this. Clint Herbst felt the Council could
authorize the moving of the wall and having staff come back with a quote on the other work.
Tom Perrault is concerned that with none of these prices known at this time if the City moves
to go forward with the wall then the City is obligated to do all the other things. Brian Stumpf
suggested capping the project costs at $10,000.
5
Council Minutes: February 23, 2009
BRIAN STUMPF AMENDED HIS MOTION TO INCLUDE THAT THE COSTS FOR THE
REMODELLING AND EXPANSION NOT EXCEED $10,000. SUSIE WOJCHOUSKI
SECONDED THE AMENDED MOTION. MOTION CARRIED UNANIMOUSLY.
Clint Herbst indicated he would like to accompany staff when they view the building.
8. Consideration of approval of the facility plan for the Monticello Wastewater Treatment
Facili
Paul Saffert from Bolton Menk gave a presentation on the facility plan for the wastewater
treatment plant. He stated that approving the facility plan does not lock the City into
anything. It is a planning document to see if the City qualifies for funds under the federal
stimulus package. Clint Herbs said the plan is being put together in order to qualify for
stimulus funding and that does not necessarily mean the City is going to start tomorrow. Paul
Saffert stated they are waiting for a response from the MPCA on information submitted on the
liquid side of the facility plan. However the biosolids plan (Phase I) is ready for submittal.
In his presentation Paul Saffert explained the current system and gave a brief history of the
biosolids study that the City had done. He then went on to explain the various options the
City has looked at which include expanding at the City's present site and working on a joint
venture with the community of Big Lake. Big Lake was deemed to be viable option for the
City since they are undergoing wastewater facility modifications. Since the MPCA does not
transfer load allocation, any amounts Monticello is allowed to discharge do not automatically
go to Big Lake if there is a joint project. In discussion of the options the City looked at
hauling liquid biosolids to a facility as well as looking at dewatering the biosolids and
bringing the dewatered product to facility. The City also looked at improvements that could
be made to fully utilize the City's existing facility.
Paul Saffert pointed out that regional discussions included a complete regionalization and
having just a portion of the residential area utilizing the Big Lake facility. He discussed some
of the hurdles that occur in a joint venture. These include who controls the operation, how the
costs are broken out between the entities involved, who owns the permit, who owns the end
product of the treatment process and the issue of supernatant. Paul Saffert explained that
supernatant is the water that comes with the waste product. The supernatant would take up
the capacity of a facility. Paul Saffert stated that Big Lake has no interest in accepting
Monticello's liquid but they would accept dewatered material from the City. He noted that if
Monticello brings their material to Big Lake for treatment, the treated product is owned by
entity providing the treatment.
The costs of dewatering and drying were presented. Clint Herbst asked if the dewatering
project is what the City was looking at earlier and if so why there was a cost difference
between the original study and what was shown at this meeting. Paul Saffert explained the
cost in the original study included the vehicle storage building and the digester mixers. The
City has proceeded with these two projects so that cost is not shown in the current figures.
Bolton Menk is recommending that the City submit the facility plan which includes the
biosolids improvements for dewatering and drying equipment and related improvements.
(Phase I). The liquid portion of the plan (Phase II) will be evaluated again when the MPCA
6
Council Minutes: February 23, 2009
has set effluent limits. The facility plan has to be received and reviewed by the MPCA so it
can be determined if it qualifies for funding.
Glen Posusta asked why the City is talking to Big Lake because their treatment cost is so
high. There is some expansion space in the city current system and given current growth
conditions, this site could work unti12050. Brian Stumpf asked if no stimulus money comes
to the City are they back to square one as far as planning and if the facility plan is accepted
and there is no stimulus funding is the city obligated to construct an expansion to the
wastewater treatment facility. Paul Saffert responded that even if the City does qualify for
stimulus funds they are not obligated to construct the expansion.
SUSIE WOJCHOUSKI MOVED TO APPROVE THE FACILITY PLAN AS PRESENTED
FOR SUBMITTAL TO THE MPCA AND FUNDING AGENCIES. THIS INCLUDES
PHASE I BIOSOLIDS IMPROVEMENTS OF DEWATERING AND DRYER
EQUIPMENT AND BUILDING. THE PHASE II LIQUID IMPROVEMENTS WILL BE
REEVALUATED ONCE EFFLUENT LIMITS FROM THE MPCA ARE AVAILABLE
AND GROWTH CONTINUES TO USE THE EXSTING CAPACITY OF THE LIQUID
HANDLING PORTION OF THE MONTICELLO WASTEWATER TREATMENT
FACILITY. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
Paul Saffert indicated they would be submitting the information to the MPCA on March 4th
and thought they could expect to hear something back in April.
Added Item:
Brian Stumpf reminded Council of the tour of the new Law Enforcement Center in Buffalo on
February 25, 2009.
9. Consideration of approving payment of bills for February.
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
10. Adiourn
TOM PERRAULT MOVED TO ADJOURN AT 8:20 P.M. GLINT HERBST SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
7
Council Agenda: March 9, 2009
SA. Consideration of auprovin~ new hires and departures for MCC and Parks. (JO)
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently at the MCC and Parks. It is recommended that the Council officially ratify the
hiring/departure of all new employees including part-time and seasonal workers.
A.l BUDGET IMPACT: None
A.2 STAFF WORK LOAD IMPACT: Until the positions are filled again, existing staff would
pick up those hours.
B. ALTERNATIVE ACTIONS:
Ratify the hire/departures of the employees as identified on the attached list.
C. RECOMMENDATION:
By statute the City Council has the authority to approve all hires/departures. There is no other
recommendation but for the Council to exercise the authority given to them by state statute.
D. SUPPORTING DATA:
List of new employees.
NEW EMPLOYEES
Name Title Department Hire Date Class
Jessica Dullinger Slide Attendant MCC 02/17/09 PT
Daniel Norlin Slide Attendant MCC 02/20/09 PT
TERMINATING EMPLOYEES
Name Reason Department Last Day Class
Brent Coulthart Voluntary MCC 01/10/09 PT
Orlan Merry Voluntary MCC 02/20/09 PT
Josh Johnson Voluntary MCC 01/01/09 PT
Brent Stauffer Layoff Parks 02/27/09 Temp
council_employee list.xls: 3/4/2009
Council Agenda: March 9, 2009
SB. Consideration of approving contribution from Untiedt's Vegetable Farm and
anonymous donor. (TK)
A. REFERENCE AND BACKGROUND:
The City has received donation of $400 from Untiedt's Vegetable Farm in appreciation of
assistance provided by the Fire Department. Matt Theisen and Sean Weiss assisted the
Fire Department with a grain bin rescue of an employee of the Untiedt's. The City has also
received a donation of $600 from a donor who wished to remain anonymous. Both of these
donations will go towards defraying the cost of equipment for the Fire Department. As
required by state statute, if the City accepts the donation of funds, the City Council needs
to adopt a resolution specifying the amount of the donation and its use.
A.1. Budget Impact: The donation has negligible impact.
A.2 Staff Workload Impact: None
A.3 Council Priority: Not applicable
B. ALTERNATIVE ACTIONS:
Approve the contribution and authorize use of funds as specified.
2. Do not approve the contributions and return the funds to the donors.
C. STAFF RECOMMENDATION:
Staff recommendation is to adopt the resolution accepting the contributions.
D. SUPPORTING DATA:
Resolution No. 2009-10
City of Monticello
RESOLUTION N0.2009-10
RESOLUTION APPROVING CONTRIBUTIONS
WHEREAS, the City of Monticello is generally authorized to accept
contributions of real and personal property pursuant to Minnesota Statutes Sections
465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain
such property for the benefit of its citizens in accordance with the terms prescribed by the
donor. Said gifts maybe limited under provisions of MN Statutes Section 471.895.
WHEREAS, the following persons and or entities have offered to contribute
contributions or gifts to the City as listed:
DONOR/ENTITY DESCRIPTION VALUE
Anonymous Cash Contribution $600
Untiedt's Ve etable Market Cash Contribution $400
WHEREAS, all said contributions are intended to aid the City in establishing
facilities, operations or programs within the city's jurisdiction either alone or in
cooperation with others, as allowed by law; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the
contributions offered.
NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as
follows:
1. The contributions described above are hereby accepted by the City of
Monticello.
2. The contributions described above will be used as designated by the
donor. This may entail reimbursing or allocating the money to another
entity that will utilize the funds for the following stated purpose:
DONOR/ENTITY RECIPIENT PURPOSE
Untiedt's Ve etable Farm City of Monticello Fire D artment
Anon ous City of Monticello Fire D artment
Adopted by the City Council of Monticello this 9th day of March, 2009.
Clint Herbst, Mayor
ATTEST:
Jeff O'Neill, City Administrator
Council Agenda: March 9, 2009
SC. Consideration of renewing three year contract for fireworks for Riverfest. (GA)
A. REFERENCE AND BACKGROUND:
As part of the annual Riverfest celebration, the City of Monticello (Liquor Fund) has been
financing the annual $8,000 expenditure for the fireworks display. The Liquor Fund
annually budgets for this expenditure from its operating revenue, which is the case for the
year 2009.
For the past three years the City and Riverfest Committee has been using Melrose
Pyrotechnics Inc. at a cost of $8,000 a year.
Bids for the upcoming three year period were solicited from three companies with only two
companies submitting proposals, Melrose Pyrotechnics, Inc. and Kuhn Fireworks. RES
Specialty Pyrotechnics did not submit a bid. Melrose Pyrotechnics, Inc. submitted the
lowest quote.
Council is asked to again consider entering into a new three year contract. As a bonus to this
contract the Riverfest Committee would receive a bonus of 5% more fireworks display for
each of the first two years of the contract, which would be added to the third year fireworks
display. The amount would continue to be $8,000 per year with the cost being budgeted
from our liquor store funds as it has been in the past.
It is the recommendation of City staff that the City continue using the services of Melrose
Pyrotechnics, Inc. for 2009, 2010 and 2011.
A.1 Budget Impact: Funds for this will come from the budgeted liquor funds.
A.2 Staff Impact: There are no anticipated impacts for staff.
B. ALTERNATIVE ACTIONS:
1. Approve entering into a three year agreement with Melrose Pyrotechnics, Inc. for the
Riverfest fireworks display in the amount of $8,000 per year.
2. Do not enter into the agreement at this time.
C. STAFF RECOMMENDATION:
It is the recommendation of staff that the City continues using the services of Melrose
Pyrotechnics and enters into a three year agreement to receive the bonus of 5% more
fireworks display for each of the next two years.
D. SUPPORTING DATA:
Copy of Melrose Pyrotechnics, Inc. Proposal
Copy of Kuhn Fireworks Proposal
KUHN FIREWORKS DISPLA Y CO.
2240 HOMEBROOK TRAIL SW PEQUOT LAKES, MN 56472
CELL 218-330-1788 OFFICE 218-568-4812 FAX 218-568-5307
kuh nfireworks(a~brain erd. n et
www. kuhnfireworks. com
ALL KUHN FIREWORKS BIDS/PROPOSALS ARE ALL INCLUSNE
---SHELLS
---MATERIALS
---LABOR/SHOOTERS FEE
---SALES TAX (WHEN APPLICABLE)
---$5,000,000 GENERAL LIABILITY INSURANCE
THERE ARE NO ADDITIONAL COSTS UNLESS SPECIAL TERMS OR
CONDITIONS ARE AGREED UPON
KUHN FIREWORKS DISPLAY COMPANY IS FULLY INSURED AND LICENSED
---GENERAL LIABILITY INSURANCE
---DOT/AUTO UMBRELLA---MCS 90
---WORKERS COMP
---ATFE FEDERAL LICENSE
---STATE LICENSED DISPLAY OPERATORS
---CDL-LICENSED HAZMAT DRIVERS
---MN HAZMAT REGISTRATION
---U.S. HAZMAT REGISTRATION
---FEDERAL HAZERDOUS MATERIALS SAFETY PERMIT
---MCS 150B
---UNITIED CARRIER REGISTRATION
f
KUHN
FIREWORKS
Dean Kuhn 2240 Homebrook Trail SW Pequot Lakes, MN 56472
Phone 218-568-4812 Fax 218-568-5307 Ce11218-330-1788
Email---kuhnfireworks@brainerd. net
$9,000 PROPOSAL
SHELL COUNT
Size description qty
2 '/z"----assorted colors and effects 120
3"-------assorted colors and effects 300
3"-------salutes (bombs) 54
4"-------assorted colors and effects 201
5"-------assorted colors and effects 100
6"-------assorted colors and effects 36
Total of above aerial shells-----------------811
In addition to the above, rapid fire multiple shot box's
Using 1.5" shells
4-25 shot color peonies-----------------------100
4-36 shot color w/crackling------------------144
2-49 shot fan shape crossette------------------98
2-90 shot W shape cherry, lemon and blue-180
2-100 shot Z shape falling leaves------------200
Total of above multiple shot box's----------722
TOTAL NUMBER OF SHELLS IN SHOW---1,533
HOW THE SHOW WILL BE PRESENTED
Single shots to pace the show
3" assorted-------------------------------------52
4" assorted-------------------------------------72
5" assorted-------------------------------------50
6" assorted-------------------------------------20
SALUTES (bombs) mixed in to the main show
3" titanium salutes----------------------------24
MULTIPLE SHOT VOLLEYS OF SHELLS TO FILL THE SKY
Qty description
60-----2 '/2" assorted shells fired 3 at a time----20 times
98-----3" assorted shells fired 2 at a time----49 times
72-----3" assorted shells fired 3 at a time----24 times
84-----4" assorted shells fired 2 at a time----42 times
18-----4" mine shells fired 3 at a time---------6 times
24-----5" assorted shells fired 2 at a time----12 times
IN ADDITION TO THE ABOVE MULTPLE SHOTS---3 EVENTS FEATURING
Multi color dahlias----- golden willows----- glittering crossettes
4-----6" shells-----------4---6" shells----------4---6" shells
4-----5" shells-----------4---5" shells----------4---5" shells
4-----4" shells-----------4---4" shells----------4---4" shells
THE MULTIPLE SHOT BOX'S WILL BE SHOT AT FIVE DIFFERENT POINTS IN THE
SHOW CREATING FIVE DIFFERENT EVENTS INCLUDING
---the opening volley---4-25 shot color peonies
---3 different points in the main body of the show
-----------2-49 shot fan
-----------2-90 shot W
---2-100 shot Z
---the pre-finale---4-36 shot color w/crackling
---which will lead in to the
GRAND FINALE BARRAGE featuring
60---21/2" color shells
30---3" color shells
15---4" color shells
8----5" color shells
4----6" color shells
30-3" salutes
ANY CHANGES OR ADJUSTMENTS TO THIS PROPOSAL WILL BE OF EQUAL OR
GREATER VALUE.
•
Riverfest of Monticello Inc.
•
Type of Proposal:
Prepared For:
Program Length:
Type of Pyrotechnic Effect:
Electronically Fired Production
City of Monticello
Riverfest of Monticello, Inc.
20 - 25 Minutes
Low Level up to 6" Shells
incorporated with Special Effect Box Items
This Proposal Includes:
Five Million Dollars Public Liability Insurance
Licensed Professional Pyrotechnicians
Workers Compensation Insurance
All Fireworks Material Necessary to the Production
All Firing Equipment Necessary to the Production
Proposal Cost:
$8,000.00
n
LJ
Council Agenda: March 9, 2009
SD. Consideration of authorizing advertisement for bids for the Fiber Outic Network. City
Proiect No. 2006-32C.
A. REFERENCE AND BACKGROUND:
City Council is asked to consider authorizing advertisement for bids seeking contractors interested
in constructing the fiber optic system contemplated for construction in 2008 but held up due to the
TDS lawsuit. This request is being made in anticipation of the City having funds available at the
time they are needed to pay for construction costs. Following are reasons for advertising for bids at
this time:
• The plans are in place and available and there is nominal cost to conduct this process with or
without final determination on availability of funding.
• Starting this process now provides an improved chance for having the workforce available
beginning of construction in spring or summer and enables full use of the construction
season.
• The bid documents can provide some flexibility for allowing bids to be held beyond 30
days.
• There is a good likelihood that funds will be available for the project either through clearing
the lawsuit or through acquisition of funds via the Economic Stimulus package.
• Economic Stimulus package funding could create a more competitive marketplace for
finding contractors later in the summer. Since the Monticello project is truly shovel-ready
(plans are complete) Monticello can utilize this advantage by bidding out the project now.
Our chances for getting good prices are best if we are in the market early.
• The presence of plans in place and a bidding process underway demonstrates continued
forward support by the City Council for this citizen based initiative.
• The initiation of the bidding process further demonstrates the shovel-ready nature of the
Monticello project which could enhance chances for winning Federal Dollars.
The project is being designed in phases; however the phases could be adjusted depending on the
nature of the final funding source. The size of the phases and the number of crews along with the
total number of drops would be affected by the level of funds available to complete the project.
B. ALTERNATIVE ACTIONS:
1. Motion to authorize advertisement for bids seeking contractors interested in constructing the
fiber optic network.
Under this alternative Spectrum Engineering along with the City Staff will make
modifications to the plans and bid documentation sufficient to provide flexibility in terms of
award date and scope of project. The final project scope to be set in part by determination of
funding source at the time of award.
Under this alternative the City will continue to press forward on the project and staff will be
making every effort to place the City in good position to fund the project via various sources
available.
2. Motion to deny request for authorization to advertise for bids
Council Agenda: March 9, 2009
C. STAFF RECOMMENDATION:
For the reasons noted in the bullet points above, staff recommends alternative 1.
D. SUPPORTING DATA:
None
Council Agenda: March 9, 2009
SE. Consideration of approving contribution from Tom Perrault. (TK)
A. REFERENCE AND BACKGROUND:
The City has received donation of $250 from the Tom Perrault. The donation is the
equivalent of the pay increase that was approved for the Council. This donation will go to
the general fund as that it is the fund from which the Council is paid. As required by state
statute, if the City accepts the donation of funds, the City Council needs to adopt a
resolution specifying the amount of the donation and its use.
A.1. Budget Impact: The donation has negligible impact. The donation offsets an expenditure
from the general fund for wages.
A.2 Staff Workload Impact: None
A.3 Council Priority: Not applicable
B. ALTERNATIVE ACTIONS:
Approve the contribution and authorize use of funds as specified.
2. Do not approve the contributions and return the funds to the donors.
C. STAFF RECOMMENDATION:
Staff recommendation is to adopt the resolution accepting the contributions.
D. SUPPORTING DATA:
Resolution No. 2009-11
City of Monticello
RESOLUTION N0.2009-11
RESOLUTION APPROVING CONTRIBUTIONS
WHEREAS, the City of Monticello is generally authorized to accept
contributions of real and personal property pursuant to Minnesota Statutes Sections
465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain
such property for the benefit of its citizens in accordance with the terms prescribed by the
donor. Said gifts may be limited under provisions of MN Statutes Section 471.895.
WHEREAS, the following persons and or entities have offered to contribute
contributions or gifts to the City as listed:
DONOR/ENTITY DESCRIPTION VALUE
Tom Perrault Cash Contribution $250
WHEREAS, all said contributions are intended to aid the City in establishing
facilities, operations or programs within the city's jurisdiction either alone or in
cooperation with others, as allowed by law; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the
contributions offered.
NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as
follows:
1. The contributions described above are hereby accepted by the City of
Monticello.
2. The contributions described above will be used as designated by the
donor. This may entail reimbursing or allocating the money to another
entity that will utilize the funds for the following stated purpose:
DONOR/ENTITY RECIPIENT PURPOSE
Tom Perrault Cit of Monticello General
Adopted by the City Council of Monticello this 9th day of March, 2009.
Clint Herbst, Mayor
ATTEST:
Jeff O'Neill, City Administrator
Council Agenda: 3/9/09
7. Consideration of adopting 2009 City of Monticello Transportation Plan and
approving an amendment to the Monticello Comprehensive Plan for the
adoption of Chapter 6: Transportation Plan. (BW)
A. REFERENCE AND BACKGROUND:
The current City of Monticello Transportation Plan was adopted on June 27, 1994.
Since such time the City has undergone substantial growth and development leading
to the need to adopt an updated Transportation Plan. A draft Transportation Plan
was developed in 2005 but it was never formally adopted. Then in 2007, the City
began updating the Comprehensive Plan, at which time work commenced on
updating the 2005 draft Transportation Plan. This timing was due to the fact that the
two Plans are tied together in many aspects and therefore complement one another.
In fact, once the Transportation Plan is adopted it will become Chapter 6 of the
Comprehensive Plan. As such, adoption of the plan requires asuper-majority of the
City Council.
Staff first updated the draft Transportation Plan to reflect various changes that had
occurred in the City and the surrounding region between 2005 and 2007 due to new
development which ultimately resulted in increased traffic volumes. Then the Plan
was updated to reflect the revised elements of the Comprehensive Plan, including the
land use plan and growth projections. With the adoption of the Comprehensive Plan
in the spring of 2008, staff completed the final draft of the updated Transportation
Plan and distributed it to the following bodies for review and comment:
• City Council
• Planning Commission
• Industrial and Economic Development Committee
• Parks Commission
• Police Advisory Commission
• Minnesota Department of Transportation
• Wright County
• Sherburne County
There were several opportunities for the public, including residents, local developers
and others, to provide input while developing the draft Transportation Plan.
Per State Statute, a Public Hearing was held at the February 3, 2009 Planning
Commission meeting during which time the Commission considered public comment
prior to making their recommendations to the City Council. A copy of Resolution
No. 2009-001 recommending adoption of the 2009 Monticello Transportation Plan is
attached as supporting data.
Also attached as supporting data is exhibit Z, which lists all the recommendations
from the various agencies, commissions and committees that reviewed the draft Plan
as noted above, along with the revisions required to address each of these
Council Agenda: 3/9/09
recommendations. The Monticello-Big Lake Joint Transportation Committee also
provided input on the Plan as noted in exhibit Z. Council will note that the most
common recommendation was to move TH 25 improvements to the top of the City's
priority list, including studying the best location for a second river crossing and
constructing the Fallon Avenue Overpass. Several staff comments will also be
addressed during final revisions to the Plan.
A PowerPoint slideshow will be presented during the Council meeting to provide
more detail on the specifics of the Transportation Plan should Council wish to
discuss any elements of the Plan in more detail and provide further direction to staff
for revising the Plan.
The City Council is being asked to adopt the 2009 Transportation Plan this evening,
contingent on staff making all the revisions listed in exhibit Z, as well as any other
revisions directed by Council. When the Council adopts the Transportation Plan,
staff will make the necessary revisions and provide copies to the City Council and
Planning Commission members, the appropriate City staff and others as deemed
necessary. An executive summary of the Transportation Plan will become the text of
Chapter 6 of the Comprehensive Plan, with the full document serving as an appendix
to the Comprehensive Plan. An electronic copy will also be posted on the City's
web site for the pubic to access.
A.1 Budget Impact: If Council adopts the Plan tonight there will be no further impacts
to the budget other than what is needed for WSB to complete the necessary
revisions. If Council does not adopt the Plan tonight, WSB and City staff will need
to continue working on the Plan until it is adopted.
A.2 Staff Impact: If Council adopts the Plan tonight there will be no further impacts to
staff. If Council does not adopt the Plan tonight, staff will need to continue working
on the Plan until it is adopted.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt the 2009 Transportation Plan contingent on the revisions listed
in exhibit Z being made, as well as other revisions directed by Council, and to
authorize staff to begin detailed studies for improving TH 25, identifying the
preferred location for a second river crossing, and identifying the preferred
alignment of the Fallon Avenue Overpass.
2. Motion to deny adoption of the 2009 Transportation Plan until such time that the
Plan is revised to include the revisions listed in exhibit Z, as well as other
revisions directed by Council.
3. Motion of other.
Council Agenda: 3/9/09
C. STAFF RECOMMENDATION:
Staff recommends that the City Council adopt the 2009 draft Transportation Plan
this evening, contingent on the revisions listed in exhibit Z being made, as well as
any other revisions as directed by Council, and authorize staff to begin detailed
studies for improving TH 25, identifying the preferred location for a second river
crossing, and identifying the preferred alignment of the Fallon Avenue Overpass per
Alternative Action 1.
• Please note that minor editorial comments (for grammar and spelling
correction) made by the various Commissions and staff will also be
incorporated into the final document.
D. SUPPORTING DATA:
City of Monticello Resolution No. 2009-001
Exhibit Z - 2009 Transportation Plan Revision Recommendations
CITY OF MONTICELLO
PLANNING COMMISSION
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2009-001
RESOLUTION RECOMMENDING THE. ADOPTION OF THE 2009 MONTICELLO
TR.ANSPORTATIONPLRN
WHEREAS, the City adopted a Comprehensive Plan in 2008 and
WHEREAS, the Comprehensive Plan cites the completion and adoption of a
Transportation Plan as a Next Step in achieving the goals of the plan and
WHEREAS, the City has seen dramatic growth over the last l0 years and. with an
increase in population and development comes an increased demand for adequately
planned infrastructure improvements within the City and its planning area and
WHEREAS, the City has reviewed the final Transportation Plan and finds it to
consistent with the goals and objectives of the Comprehensive Plan and
WHEREAS, the completed Transportation Plan serves as the Ciiy's guide plan for
infrastructure investment and improvements
NOW THEREFORE, BE IT RESOLVED by the. Planning Commission of the City of
Monticello that it hereby recommends adoption the 2009 Monticello Transportation
Plan.
Adopted by the Planning Commission of Monticello, Minnesota on the 3rd day of
February, 2009
R Dragsten, Chair
ATTEST:
Dawn Grossinger, City Clerk
March 5, 2009
Exhibit Z - 2009 Transportation Plan Revision Recommendations
Recommendation Revision Required Commenting Body
1. Move TH 25 improvements to top (first) Revise Table 5-1 and update Planning
priority. text. Commission, IEDC,
Chamber
2. Move second river crossing study to top Revise Table 5-1 and update Planning
(first) priority, which would include studying text. Commission, IEDC,
impacts to the Monticello Big Lake Regional Chamber, Council
Hos ital and other ro ernes. Member
3. Move Fallon Avenue Overpass to a high Revise Table 5-1 and update Planning
first riorit . text. Commission, IEDC
4. Clarify discussion on non-motorized Text revisions to section 5.5. Parks
trans ortation at CSAH 75/CSAH 39.
5. Verify existing trail system and potential Revise Figure 5-2. Parks
motorized/non-motorized conflict points shown
on Fi ure 5-2.
6. Add Bertram Chain of Lakes area and Revise Figure 5-2. Parks
u date trails stem at Montissi i Park.
7. Clarify responsibilities on non-County Text revisions to section 2.3. Council Member
Roads alon Cit /Townshi border.
8. Clarify year that TH 25 south of School Text revisions to section 4.0. Council Member,
Blvd will be improved to 4 lanes. Mn/DOT
9. Discuss/clarify traffic origins and Revise Tables 4.1 - 4.5 and add Council Member
destinations in Sherburne County. additional text to section 4.2.
10. Clarify source of the access spacing Text revisions to section 5.4. Council Member
guidelines.
11. Explore other shuttle service options. Update section 5.6. Council Member
12. Update Traffic Volume map to include Update Figure 2.4 Council Member
Chelsea Road counts.
13. Revise timelines for TH 25 signal-timing Update Table 5.1 Mn/DOT
improvement to 2009.
14. Rewrite discussion on Federal Funding to Text revisions to section 5.1. Mn/DOT
explain the District 3 ATP process.
15. Revise project responsibilities for new I- Revise Table 5-1. Mn/DOT
94 interchange(s) west of TH 25 to City
coordination with Mn/DOT, and change
second river crossing responsibility to the City.
16. Add note clarifying that on Trunk Revise Table 5.2. Mn/DOT
Highways and County Roads, Mn/DOT or the
County has access spacing jurisdiction.
17. Prefers Washington Avenue location for N/A MBL Joint Transpor-
second river crossing. tation Committee
Council Agenda - 03/09/2009
8. Consideration of approving four Public Works Employees to attend Regenerative
Air Sweeper School and Training. (T.M.)
A. BACKGROUND INFORMATION:
With council approval on November 24, 2008 the Public Works Department purchased a new
TYMCO 600 Regenerative Air Sweeper from Environmental Equipment and Services Inc. of
Elko, MN. This piece of equipment was purchased from the state bid contract process for the
price of $169,065.00. The bid included sending four people to Waco, TX for training. All
expenses being paid for by Environmental Equipment and TYMCO.
TYMCO, which is short for The Young Manufacturing Company, was founded by Mr. B.W.
Young in the 1960's. The company is still a family business run by Mr. Young's two sons.
TYMCO is the No.l regenerative air sweeper manufacturer in the world. They offer operator,
mechanical and safety training for state, county, city and private contractors at their headquarters
and manufacturing facility in Waco, TX. The training sessions are held in a 3500 sq.ft. building
which was constructed solely for that purpose. They have trained more than 2500 students over
the past 25 years.
At the November Council Meeting, council tabled sending any employees at that time. They
asked to have it brought back to them at a later date. The dates for the schooling are April 27
thru Apri130, 2009.
a. Budget Impact: There will be no cost to the City as all expenses for the trip are
paid for by TYMCO, including air fare, lodging and meals.
The four employees that will be attending will be paid their normal 8 hours pay
per day. They will be gone for a total of four days.
b. Staff Workload Impact: The dates for this schooling work out very well for the
four Street Department employees to attend. At that time the snow plowing
season has come to an end and road maintenance and construction do not get into
full gear until road restrictions are lifted in May. There would still be three Street
Department employees here on staff who will not be attending the training.
B. ALTERNATIVES:
1. The first alternative would be to allow four Street Department employees to attend the
TYMCO schooling and training session in Waco, TX from April 27 -April 30, paying
each employee 8 hours pay per day while attending.
2. The second alternative would be to allow two Street Department employees to attend the
TYMCO schooling and training session in Waco, TX from April 27 -April 30, paying
each employee 8 hours pay per day while attending.
Council Agenda - 03/09/2009
3. The third alternative would be not allowing any employees to attend the TYMCO
schooling and training session at this time.
C. STAFF RECOMMENDATION:
Staff recommends alternative # 1 authorizing all four Street Department employees to attend the
TYMCO schooling and training session. This sweeper is a very important and expensive piece
of equipment that the Street Department hopes to have for many years. We feel it is extremely
important for us to get the best training possible.
D. SUPPORTING DATA:
Copy of TYMCO training roster; general specifications of the TYMCO 600 and a picture of
TYMCO 600.
rR~i~~ rr-IUIVt NU. 4b13bti'j
SUPPORTING
DATA
TYMCO Training Roster Dame Submittal
Please read the following and fax names of TYMCO trainins attendees as soon as possible. Our
fax # is 95261-3689.
We purchase non-refundable, non-changeable tickets from 1Vlpls.lSt.Paul to Dallas (usually
connecting through another city). Be sure all parties are aware that we cannot send one
person in place of another. old a new ti eed to be urchased it wool ve to be
at your expense.
It is to everyone's advantage to make decisions early. Reasozss include: Everyone has a
better chance of getting on the same flight; connecting flights are more convenient the earlier
you book (most important to your people); and you are sure to get a slot for the school.
School Dates: April 27th - April 30`~,Z009
Meals and accommodations included..Attendees will have a roo~anmate. Indicate roommate
pzeferenco below. Shuttles will be provided for transportation.
Monday Apri127 : Remember driver's license for photo I.D. Flight leaves Mpls. some
time between 7:00 - 10:00 A.M. (Arrive at the airport 90 minutes eazly.} Fly to Dallas.
Shuttle to 'Waco. Meet TYMCO Personnel. Dinner to follow.
Tuesday Apri128: Schoo18:00 AM to 5:00 FM. Dizmer to follow.
Wednesday Apri129_ School 8:00 AM to 5:00 PM. Dinner to follow.
Thursday 1~pri~ 30: Plant Tour !Travel Day. A mve home some time between 5:00 -
10:00 PM (according to current flight schedule).
Confirmation offlight information will be provided as soon as it is available.
Correct spoiling of name of person attending City / ComDanv and Title
~Priu~t as it~pears on driver's lieense~
Roommate Preferences:
Council Agenda: 3/9/09
9 •_ Consideration of auproving appointment of Consulting Engineer. (BW)
A. REFERENCE AND BACKGROUND:
On January 12, 2009 the City Council was asked to approve various appointments,
including the City's consulting engineer. At that time, Council instructed staff to
compare the fees of our current engineering consultant firm, WSB and Associates, to
other competing engineering consulting firms to make sure WSB's rates remain
competitive and as such provide the City with good value.
In response to Council's request, City staff obtained 2009 fee schedules from seven
(7) other engineering consulting firms that have offices in Minnesota and can
provide comparable services to WSB. The fees of the other seven engineering firms
were then tabulated against WSB's fees. This tabulation is attached as supporting
data. It should be noted that in completing the attached tabulation staff found that
most of the position classifications used by engineering consultant firms differ so the
attached tabulation required some judgment as to which classifications were roughly
equal. However, because most of the firms use a range of fees for each position
there is already some level of subjectivity associated with a fee comparison and as
such we felt this was not an issue for the purposes of our comparison.
The attached fee comparison tabulation indicates that WSB's fees are indeed
competitive with the other firms we compared them against. In fact, WSB's fees
rank among the lowest of all eight firms studied. And if you consider that most of
the other consulting firms bill their clients separately for mileage and reproduction
charges, whereas WSB rolls these charges into their hourly fees, it appears that
WSB provides an excellent value to the City of Monticello for their services.
In addition, engineering consultant fee studies from the City's of Lakeville and
Eagan were also reviewed for general comparative purposes and based on their
studies it was also apparent that WSB's fees are very competitive. Staff also
obtained Mn/DOT's most recent engineering consultant overhead rate study from
June of 2008 which shows that WSB and Associates has one of the lowest overhead
rates of any of the engineering consultants Mn/DOT tracks. In fact, of the 55 firms
included in the study, the average overhead rate was 162.62 whereas WSB's rate
was 117.15, and only 4 firms had lower overhead rates than WSB. This study is
attached as supporting data for your reference.
Over the years staff has tried to do our best to keep our fingers on the pulse of our
consultant fees and overall we have always felt that the City has been getting a good
value with its consulting engineer. However, this exercise provided an excellent
opportunity to verify this and as such staff would like to propose that we be allowed
to complete fee comparison studies for our consultants on a biennial basis in the
future.
Council Agenda: 3/9/09
A.1 Budget Impact: Whatever Council's motion is, there should be no associated
impact to the City's 2009 budget since consultant engineering fees were budgeted
for under the Engineering Department.
A.2 Staff Impact: If WSB and Associates is appointed as the City's consultant engineer
there will be no anticipated impacts to staff. However, if the Council appoints a new
consulting engineer(s) then staff will need to spend some time with the new
engineer(s) acquainting them with certain aspects of the City such as our existing
infrastructure, topography, soils, design and construction standards, ordinances and
policies, various City staff and staff and resources from other local and regional
agencies.
B.
C.
ALTERNATIVE ACTIONS:
1. Motion to appoint WSB and Associates as the City's consulting engineer for
2009.
2. Motion to appoint
2009.
as the City's consulting engineer(s) for
3. Motion of other.
STAFF RECOMMENDATION:
Based on the results of staffls fee study, and in consideration of the many other
benefits that are provided to the City and its staff by maintaining a working
relationship with awell-established firm knowledgeable with the City's history,
infrastructure, soils, topography, design and construction standards, local
developers, local engineers, City staff and staff from other local and regional
agencies, staff recommends that the City Council appoint WSB and Associates as
the City's consulting engineer for 2009 per Alternative Action No. 1. Staff also
recommends that we continue to review our consultant fees on a biennial basis to
ensure their fees remain competitive.
However, if the Council wishes to appoint or evaluate other engineering consultants,
staff requests that the Council consider firms that are multi-disciplined and therefore
capable of working on a variety of improvement projects including roadway and
utility construction, as well as water supply and wastewater treatment systems.
D. SUPPORTING DATA:
2009 Consultant Engineer Fees Tabulation
2008 Mn/DOT Consultant Engineer Overhead Rate Study
All Companies with 2006 or newer overhead rates 06/04/08
MNDOT
Submitted MNDOT Audited
Consultant Rate Rate Companies Year
Aerial Services Inc. 366.53 155.00 CY 2006
Albedc Gerken Traffic Consulting 112.56 112.56 CY 2006
Alliant Engineering 130.86 130.86 CY 2008
AMEC Infrastructure 160.57 155.00 CY 2006
Barr Engineering Company 181.03 155.00 X CY 2006
The Louis Berger Group, Inc. 139.15 139.15 FYE 6/30/06
Bloom Consultants 144.30 147.36 CY 2006
Bokon & Menk, Inc. 163.36 155.00 X CY 2006
eonestroo, Rosene, Anderlik 163.19 155.00 X FYE 4/30/07
Braun Intertec Corp.(consulting) 188.92 155.00 X CY 2006
Castle Rock Consultants 177.80 155.00 FYE 3!31/07
CH2M Hil{ 141.09 141.09 CY 2006
Collins Engineers 180.45 155.00 CY 2006
Connectics Transportation Group 79.50 79.50 CY 2006
DMJM & Hams Inc. 139.53 139.53 FYE 9/30/06
The DadStone Group 148.48 146.48 CY 2007
Earth Tech, Inc 163.27 155.00 FYE 9129/06
Edwards & Kelsey 157.33 155.00 FYE 4/14/07
Enviroscience/EVS t84.03 155.00 X CYZ006
Figg Bridge Engineers 1:76.07 155.00 CY 2006
Figg Bridge Inspection 156.75 155.00 CY 2006
Foth Infrastructure & Environment 164.70 155.00 CY 2006
Howard R Green Company 174.76 155.00 CY 2007
HDR Engineering, Inc. 165.29 155.00 CY 2006
HDR - CCC 131.20 131.20 CY 2006
HNTB Corp. 154.62 154.62 CY 2006
Robert 1IV. Hunt Co. 111.33 111.33 CY 2006
ITERIS, Inc. 163.52 155.00 FYE 3/31/07
Jacobs Engineering Group 128.65 128.65 FYE 9/30/08 Prov.
Jones and Jones 175.90 155.00 CY 2006
KFH Group, Inc. 125.04 125.04 CY 2006
Klmley-Horn & Associates 193.06 155.00 CY 2007
LHB 158.69 155.00 X CY 2006
T. Y. Lin international 164.42 155.00 CY 2006
Modjeski and Masters, Inc. 156.25 155.00 CY 2007
Oisson Associates dba OEI, nc. 167.42 155.00 CY 2006
Parsons Brinckerhoff 156.90 152.89 FYE 10/27/06
Parsons Transportation Group 153.40 153.40 CY 2006
ProSource Technologies 125.83 125.83 X CY 2007
Rani Engineering 182.00 155.00 X CY 2006
Short Elliot Hendrickson 168.82 155.00 X FYE 8/30/07
Wilbur Smith Assocaites 178.65 155.00 FYE 12/29/06
SRF Consulting Group 148.88 148.88 X FYE 9/30/07
Stanley Consutants 150.49 150.97 FYE 4/1/08
STS Consuitants(Eng consuking) 171.33 155.00 CY 2006
The 106 Group 153.21 153.21 X CY 2007
TKDA 159.20 155.00 X CY 2007
TranSystems Corp. 160.64 155.00 CY 2006
URS Corp. 125.52 125.52 CY 2008 Prov.
Wenck Associates, Inc. 155.19 155.00 X CY 2007
WHKS & Company 180.38 155.00 FYE 385/06
Widseth Smtth Noting & Assoc 154.53 154.53 X FYE 11/30/07
Wise Janney Elatner Associates 196.02 155.00 CY 2006
WSB & AssoGatea 117.15 112.83 X CY 2006
Yaggy Coby 159.08 155.00 X CY 2007
8782.84
Average OH rate submitted 182.65
8080.43
Avg OH rate when 155% limit applied 149.64
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Council Agenda: March 9, 2009
10. Consideration of approving appointment of consulting Manner. (AS)
A. REFERENCE AND BACKGROUND
On January 12`h, 2009, the City Council considered 2009 appointments, including the
appointments of consulting City Planner services. During the review of the appointments, the
Council recommended that staff obtain information from other planning firms in order to
weigh cost factors and service levels.
As directed, staff has completed research regarding base rates structure information for area
planning consultant services and offers the following analysis for Council's review and
consideration.
In soliciting information from nine Minnesota planning firms, staff requested that planning
rates be provided covering service levels comparable to the City's existing planning services.
This includes both general site planning review (analysis of Conditional Use Permits,
Variances and Ordinance Amendments and analysis of Subdivision and Plat development)
and strategic planning services (related to ordinance development and long-range land use
planning consistent with the Comprehensive Plan). The planning firms solicited for rate
information included a variation of small and large firms with a variety of planning
specialties.
Out of the nine firms contacted, five replied with the information requested. A comparison
chart has been prepared illustrating the rates provided by the five responding firms. Council
will note that three planning service levels have been provided for reference, although the
terminology for these levels may vary by firm. The primary difference between the levels
relates to the scope of experience required for a given planning project. The chart illustrates
only aside-by-side comparison of hourly rates. There maybe additional fees for mileage or
other expenses which are not included in these rates.
As illustrated by the comparison, the City's current consulting planner, Northwest Associated
Consultants (NAC), offers competitive rates in all three planning service levels. NAC is in
fact the lowest in two of the three categories, and is among the lowest in the third.
The City's relationship with NAC has also created the opportunity for a differential rate
structure which provides the City with a lower hourly rate than it charges for private review
services. For example, in the development of aCity-initiated ordinance, NAC proposed a
$50.00/hour rate for a Level I Planner versus a $60.00/hour for a Level I Planner reviewing a
private application proposal submitted to the City. Additionally, NAC currently charges a flat
rate, versus hourly rate, for evening meetings.
It should be noted that the comparative analysis illustrates straight "rate card" fees. If the
Council chooses to proceed with a more detailed study of a planning firm's services, it maybe
possible that these rates could be negotiated.
Council Agenda: March 9, 2009
BUDGET & STAFF IMPACT
Planning consultant services is a budgeted item for 2009. Planning consultant services are
used to support existing planning staff in completing both day-to-day planning review and in
assisting in long-range planning and ordinance development.
For 2009, the planning consultation budget line item has been dramatically reduced (over
50%). This is partially due to the reduced need for planning services for application review
purposes, and also due to internal changes which have reduced the need for consulting
services. For example, weekly "site review" meeting are no longer held, requiring the need
for planner attendance. These meetings are now held only on an as-needed basis. There has
also been a shift to allow for more internal staff review of planning cases and ordinance
development.
However, there is still a need to consult with outside planning services for projects which are
broader in scope and impact. Similar to engineering, planning consultants often bring a
variety of discipline specialties to the table, including planning case law, landscape
architecture, market analysis, and more. Using a consultant firm for larger or complex
planning cases provides a depth of perspective to the overall review.
B. ALTERNATIVE ACTIONS
1. Motion to recommend appointment of Northwest Associated Consultants as the 2009
consulting City Planner.
2. Motion to recommend further study as directed by the City Council.
3. Motion of other.
C. STAFF RECOMMENDATION
Staff recommends alternative 1 above; the re-appointment of Northwest Associated
Consultants for 2009, but understands if Council believes it appropriate to investigate other
options.
The recommendation to stay with NAC is based on rate structure, service level, commitment
to the community, continuity, and factors related to conflict of interest.
As illustrated by the rate comparison, Northwest Associated Consultants is highly competitive
in rate structure for planning services in all categories. NAC has also offered Monticello the
opportunity to review flat fee opportunities (outside of meeting attendance fees) beyond these
stated rates.
In terms of factors beyond pricing, it has been staff's experience that NAC representatives
have been responsive and flexible. Reports and analysis are completed in a timely manner,
and are technically accurate. As City policy has evolved, NAC has shown they are capable of
adapting to changing practice as related to the planning process.
Council Agenda: March 9, 2009
Beyond those factors, NAC works exclusively for municipalities and does not accept private
enterprise case work. This does provide the City with some assurance that outside interests
will not be a factor influencing Monticello planning recommendations. Each of the other
firms responding does work for private-sector clients.
As noted, staff does recognize that without regard to past performance, Council maybe
interested in evaluating planning consultation from a new perspective. If interested in
reviewing options, staff would recommend a Council committee (including Planning
Commission representatives) conduct an interview with each of the responding firms to gain a
more in-depth analysis of both service and rate structure.
Staff sees the benefit of reviewing consultant services implemented on a recurring basis. This
process would allow for a critical review of current market price points. Coupled with an
annual consultant service evaluation (already in place), this measure would enable Council to
formally analyze whether City consulting costs are competitive. For this reason, staff would
recommend implementation of a basic consultant rate review every two years.
Staff also believes that the continued practice of requesting for proposals on large-scale and/or
one-time planning projects is highly beneficial and recommends continuation of this practice
outside the scope of base consulting services. Such project examples include:
• Comprehensive Plan Updates
• Natural Resource Inventory & Assessment
• Comprehensive Zoning Ordinance Revision
• Downtown Planning
D. SUPPORTING DATA
A. 2009 Consulting Planner Rate Analysis
2009 Consulting Planner Rate Analysis
Planning Firm ' Mileage Coat
Applicable '
~ l7lann~er - Cevet # ~
,,; e ,.S~~ior,<Plan~~er. k
principal
Bonestroo Not Available $87 $129
Landform X $67 $74-110 $120-160
Hoisington Koegler X $60-90 $90-120 $145-170
NAC X $50-59 $61-72 $120-140
Sanders Wacker Bergly $80 $85-90 $95-100
(4 other firms were contacted but did not reply)
Proposed budget cuts:
Council is being asked to review and discuss this information on Monday night from 5:00 to 5:30
proceeding the closed session of Council. Specifically Council is being asked to adopt the
specific budget cuts in the amount of $263,210 and to discuss the list of other potential cuts for
the 2009 budget if necessary or if those items should be reduced in future budgets.
The State budget forecast released last Tuesday, reduced the budget deficit to $4.6 billion over
the biennium. This reduction is due to the injection of economic stimulus funds into the budget
forecast. Without the stimulus funds the budget deficit would have grown from the projected
$4.8 billion in December to around $6.4 billion. Instead it has been reduced to $4.6 billion. The
governor will release a supplemental budget within the next two weeks and then the legislature,
barring a special session will have until May 18t" to develop a balanced budget for the next
biennium. What all this means is the City can expect budget cuts similar to the cuts proposed by
the governor previously. See attached e-mail summary of budget forecast.
Under the Governor's budget propose released in February, the City of Monticello would lose all
its $263,210 in market value homestead credit for 2009. The Governor did not reduce the
$355,729 in utility transition aid the City is scheduled to receive in 2009. The reduction
represents a 3.4% drop in property tax revenue needed to balance the City's budget. This is just
the first step in the budget balancing process for the State and its now in the hands of the
Legislature, who could approve something similar to the Governor's proposal or something
completely different. If the Governor's proposal is approved and the City does in fact lose the
$263,210, the reduction would be allocated as follows:
General Fund $178,456
Library Fund 1,316
Street Reconstruction Fund 9,739
Shade Tree Fund 1,316
Community Center Fund 43,956
2005 Improvement Bond Fund 5,401
2007 Improvement Bond Fund 6,823
2008 Sewer Refunding Bond Fund 16,203
Total $263,210
This allocation is based on each funds percentage of the tota12009 property tax levy. Based on
this reduction staff would recommend the following budget adjustments.
The three bond funds and the Street Reconstruction Fund all have reserves that will be used to
make up the reduction. The Library Fund will use a combination of reserves ($466) and
reduction in wages and benefits ($850) based on 1% COLA and past expenditure levels for these
items.
The Shade Tree Fund based on past expenditure levels could reduce tree removal services
($500), tree replacement costs ($316) and because of the COLA increase wages and benefits
($500) to make up the budget reduction.
The MCC could use a combination of reserves ($11,106) and budget reductions including Wages
and benefits ($7,850) for COLA reduction, natural gas ($15,000) based on past expenditures
around $90,000 and a budget of $120,000 and removal of shed ($10,000) which was included in
the budget twice.
This leave the General Fund which would need to reduce its budget or increase revenue sources
by $178,456. Staff has discussed possible expenditure and revenues changes which could be
utilized to offset this possible budget cut. The list below would be staff's recommendations for
budget reductions in the General Fund to take effect immediately:
Budget
Reduction
1% COLA increase verses 3% $41,000
Eliminate Admin Assistant Position 35,500
Fire Department Radios 4,400
Reserves for Fire Department Radios 37,856
Finance Conferences & Schools 1,000
Planning Overtime 1,900
Planning Consultants 5,000
Motor Fuels -Streets 3,000
Natural Gas -Shop 2,000
Street Lighting Electricity 3,000
Motor Fuels -Parks 1,000
Pathway Maintenance -Parks 5,000
Inspection Vehicle -Building 7,000
Engineering Consultant 10,000
Street Improvements -Streets 18,000
Eliminate budget for Christmas decorations 2,800
Total $178,456
In addition to the reductions list above staff is currently eliminating as much consultant time and
overtime as much as possible and the personnel committee is in the process of reviewing
methods for calculating overtime which could result in some payroll savings in the future. Staff
is also negotiating an electric franchise fee with Wright-Hennepin Electric. Other possible ideas
for budget reduction or revenue generation to offset any future State reductions include:
Expenditures:
Delay the purchase of the mower until 2010 Budget of $40,000
Decrease budget for E-Gov software module Budget of $5,000
Reduce pathway maintenance Budget of $20,000
Eliminate Community Ed funding Saves $12,740
Eliminate Library program funding Saves $6,632
Mower -Parks Saves about $2,800
Decrease the number of newsletters produced Budget of $9,000
Close Warehouse for Teen Nights -Eliminates supervisor Saves $5,800
Reduce life guards during morning adult swim.
Push engineering software purchases into the future Saves $5,000 - $16,875
Lease program for bobcat verses purchasing Saves about $30,000
Shift electric franchise fee to pay for street light costs Saves $150,000
Review cell phone policy Est. $15,000 spent in 08
Reduce or eliminate Construction projects
Change break time to "straight eight"
Change overnight work policy to eliminate paid lunch per 8 hour shift
Reduce hiring of PW seasonal and summer employees
4-day work week for City Hall
Unpaid time off
Reduce Commission meeting dates
Reduce mowing
Revenues:
Create a storm water utility fee to offset storm water maintenance costs
Charge for garbage. Could generate $500,000
Lease top of water tower for cell tower
Renegotiate billboard contracts
Review animal control service fees
Market City owned property for resale
Create a street light fee for street light costs Could generate $170,000
As the legislature meets there will be many ideas and bills generated at reducing the cost
of government or to allow the cities and counties to replace any budget reductions caused
by the state. The following are proposed bills being floated around in the legislature right
now which could affect the City's budget or help the City deal with any budget
reductions received from the State.
Emergency Borrowing Bill -Would allow City to issue debt certificates in the
amount of State reduction. Debt is repaid from future tax levy outside of levy
limits.
Street Improvement District -Would allow the City to create street improvement
districts which would charge a fee to property owners within the district for street
maintenance, construction, reconstruction, and facility upgrades.
GASB Mandate Relief -Would change the state law requiring cities to allow
retirees to purchase health insurance under the city's group health care plan which
forces the city to conduct costly actuarial studies every two to three years under
GASB 45.
Wage and/or hiring freezes.
Require use of State purchasing agreements/programs.
In conclusion, it is staffs recommendation to have the city council approve the budget
reductions and use of reserves in the amount of $263,210 to reflect the governor's proposed
budget reduction to the City and not enact the items listed as other possible reductions at
this time. This will allow the City to move forward with purchases and projects the City deem
necessary for 2009. This action would provide staff additional time to research and provide pro
and cons of some of the items included in the list of possible budget cuts or revenue generators
that council feels it would like to implement into future budgets or for possible budget cuts in the
future.
Page 1 of 2
Tom Kelly
From: Clark, Elaine [ECiark@Imc.org]
Sent: Tuesday, March 03, 2009 10:56 AM
To: General legislative
Subject: [legislative] State Budget Forecast drops slightly due to federai stimulus
On Tuesday morning, the Department of Management and Budget announced that the state is facing a
deficit of $4.6 billion for the 2010-2011 biennium. Without the recent passage of the federal stimulus
package, the forecasted loss of revenue for 2010-11 of $1.2 billion would have grown the deficit to an
estimated $6.4 billion. That the federal stimulus money will more than offset this loss in revenue is
relatively good news for the governor and legislature and the challenge to balance the 2010-2011 state
budget. However, the benefits of the one-time federal stimulus money will not permanently address the
state's structural budget deficit. The forecast suggests that the deficit for the 2012-2013 biennium will be
$5.1 billion.
Within the next two weeks, the governor will release a supplemental budget that will reflect the new
forecast of revenues and expenditures as well as the impact of the federal stimulus package. Over the
next two months, the legislature will have to craft a balanced state budget before the legislature must
adjourn on May 18.
In contrast to the last forecast which reported ashort-term state budget def cit that resulted in the
unallotment of $66 million in local government aid (LGA) and market value homestead credit (MVHC),
today's forecast shows an actual surplus of $236 million for the last four months of the current 2008-
2009 biennium. The apparent short-term good news is not due to increased state economic activity but
instead due to the immediate receipt by the state of a portion of the federal stimulus funding will offset
what would have otherwise been an additional short-term deficit far the last four months of the current
biennium.
Just last December, the projected deficit for the 2010-2011 biemuum, which begins on July 1, 2009 was
projected to be $4.847 billion. In January, the governor proposed a budget plan to address that deficit
that included reductions in city LGA and MVHC payments due to be distributed in 2009 of $99.7
million and an additional cut in the aids and credits due to be paid in 2010 of $182.9 million. The
governor also proposed eliminating the LGA appropriation growth factor that would have increased the
LGA appropriation fox distributions in 2010 by an estimated $10.5 million.
The slight reduction in the state's projected deficit suggests that the Governor may not need to propose
additional cuts in LGA and MVHC-at least for the upcoming 2010-2011 biennium. We will not likely
have detailed information on the governor's revised budget proposal until inid-March.
This week's edition of the Cities Bulletin will have additional information on the state deficit. Forecast
documents ue available fiom the Mumesota Department of Management and Budget at
http://www.fuiance.state.mi~.us/fin/fu
For questions on the forecast, please do not reply to this message. Instead, please contact Gary
Carlson at 651-281-1255 or g~~il~on lmc.org or Rachel Walker at 651-281-1236 or
rwalker~?a ltn~,Qrg
League of Minnesota Cities
945 University Ave. West ~ St. Paul, MN 55103
3/3/2009