Library Board Agenda 03/12/2024MONTICELLO LIBRARY BOARD MEETING
TUESDAY, December 12, 2023
5:30 PM
2024 Meetings
Tuesdays at 5:30 pm
June 11
September 10
December 10
AGENDA
ZOOM LINK:
Topic: Monticello board meeting
Time: Mar 12, 2024 05:30 PM Central Time (US and Canada)
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1. Approval of the minutes of 12/12/23 Board Meeting
2. Library Report(s) (Marla)
3. GRRL Update(s) (Jeannette/Brandi/Jami)
4. Old Business —
a. Gardening and Landscaping —Front door winter decorated pot was great. We'll
look forward to spring pots getting planted (maybe by the Monticello
Ambassadors?) Spring planting will be all three pots.
b. City staff came and took much of our seasonal d6cor from winter and took it to
the old DMV building. The rest of the d6cor is ready to be taken over there when
available staff can help.
5. New Business —
a. Spring Book Sale is April 10-11 with a special preview day on April 9 for Seniors
and Friends members.
b. Moving and storage of books/materials is going to be an issue during the
carpeting project. Jerry is working with his staff and supervisors to coordinate
with carpet vendors, possible movers. Jerry is retiring this spring, so not sure what
the contingency plan will be.
c. Timeline for possible carpet/painting? For us, the best time is the fall since we've
got Summer Reading Program in full swing through the first week of August. Plus
programming is already confirmed through the month of August. Painting should
be done at the same time to save on labor. It is much easier to paint when they
don't have to worry about saving the carpet, or the baseboards. Not sure if it is in
the budget, but it makes too much sense not to paint at this time.
d. If we close in the fall, we'll have to reschedule a fall book sale and defer
programming for about 2 months. Similar branches going through carpeting
projects are having to close for 10 days (Annandale), so it can only be assumed
that we'd be closed for at least that long, maybe closer to 3 weeks, considering
our size compared to Annandale.
e. We are able to secure (almost) brand new office furniture courtesy of Holiday
Station Stores HQ moving sites. Jan Ian's son-in-law works for them and will be
donating about $3500 worth of office furniture to us free of charge. We'll be
selling off much of our old stuff at our book sale. In the mean time though, we
need a storage space for this furniture. Anyplace in town that could store it for us?
f. Hiring of a Senior Library Assistant —two failed searches. This position proved to
be problematic. Not sure if it was because the position was not full time, yet asked
for some supervisory experience; or the hours/shifts were wonky. The position
was reposted as a Library Assistant, (took the supervisory tasks off) and will close
on March 18.
Next meeting: June 11 @ 5:30 p.m.
In response to COVID-19 and pursuant to Minnesota Statute Chapter 12. Emergency Management, Governor
Walz declared a state of emergency. In accordance with the state of emergency and Minnesota Statute
Chapter 13D.021, the Monticello Library Board and GRRL staff will participate in the meeting by telephone or
other electronic means rather than being personally present at the regular Monticello Public Library location.
The meeting will be conducted electronically via Zoom. Members of the public may provide public comment and/or
monitor the meeting at https:llus02web.zoom.usljl86295073673 or US.• +1 312 626 6799, Webinar ID: 862 9507
3673.