City Council Minutes 01-10-1994i~
MINUTES
REGiTr.aR. MEETING - MONTICELLO CITY COUNCIL
Monday, January 10, 1994 - 7 p.m.
Members Present: Shirley Anderson, Brad Fyle, Clint Herbst, Patty Olsen
Members Absent: Ken Maus
2. ons~deration of a roval of minute, e _ ular mee ,,..._
------~ _.-_....- pp ~ s of.the,„r,.g..,,---••------tiny' held
December 13, 1993.
Brad Fyle requested that the minutes be amended to show that he voted in
opposition to the motion made in item #9. Clint Herbst requested that item
#5 be amended by noting that the open burning permit was granted to
Monticello Country Club because the request met the minimum
requirements of the ordinance.
There being no further additions or corrections, a motion was made by Clint
Herbst and seconded by Brad Fyle to approve the minutes of December 13,
1993, as corrected. Motion carried unanimously.
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3. Citizens comments/petitions, requests, and complaints.
None forthcoming.
4. Public hearing on proposed assessment for project 93-13C2 Monticello Ford
Storm Sewer Proiect.
Shirley Anderson opened the public hearing.
John Simvla reported that the project cost For the Monticello Ford storm
sewer improvement was $43,481. Monticello Ford has paid $4,000 as up-
front money for the project, leaving a balance of $39,481. Simola reported
that in his discussions with Dave Peterson, Peterson indicated that he had
no problem with the assessment as proposed.
There being no comments from the public, Acting Mayor Anderson closed
the public hearing.
After discussion, a motion was made by Patty Olsen and seconded by Clint
Herbst to adopt the assessment roll as proposed with Monticello Ford
paying $39,481 over a period of 10 years at an interest rate of 7°l°. Motion
carried unanimously with Ken Maus absent. SEE RESOLUTION 94-1.
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Council Minutes - 1/10/94
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5. Consideration of reliminar lot re uest for hose IV Cardinal Hills
residential subdivision. A lican.t Value Plus Homes.
Assistant Administrator O'Neill reviewed the design of phase IV of the
Cardinal Hills residential subdivision, which consists of a 59 residential lot
development on approximately 25 acres of land. O'Neill's review focused on
issues relating to the park dedication requirement and whether or not to
accept the storm water ponding area as a storm water easement or as an
outlot. O'Neill informed Council that both the Parks Commission and the
Planning Commission recommended that the City accept cash rather than
land to meet the park dedication requirement. Both commissions proposed
that future park development occur directly south of the Cardinal Hills
development and adjacent to the south pond that is being constructed with
phase IV. O'Neill noted that the land south of Cardinal Hills has direct
access to sewer and water and that it is likely that this area will develop
relatively soon.
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O'Neill informed Council that both the Parks Commission and the Planning
Commission recommended that the City acquire the south pond as an outlot
to be connected to the Future park area. This option provides the City with
more control over the use of the pond area but would also result in
additional liabilities for the City by placing added maintenance demands on
the public works department. The public works department is opposed to
taking the land as an outlot, as it is their view that the area should be
encumbered by a storm drainage easement, thereby making the adjoining
property owners responsible for managing the area.
Finally, O'Neill noted that as a third alternative, perhaps the ponding area
could be divided into two sections. This would accomplish the goal of
having the property owners manage the ponding area adjacent to the usable
portion of their yard area and would provide the City with the control over
upland areas between the south pond and the future park area.
After discussion, a motion was made by Shirley Anderson and seconded by
Clint Herbst to approve the Cardinal Hills 4th Addition under the following
conditions:
a. Park dedication shall be in the form of cash equal to 10°h of the
raw value of land in phase TV.
b. The preliminary plat should be amended to show the south 1/2
of the south pond as an outlot and the north 1/2 to elevation
963 as a drainage easement.
c. Modify the plat to accommodate storm sewer and pathway
locations as defined by the City Engineer.
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Council Minutes - 1/10/94
Voting in favor of the motion: Patty Olsen, Shirley Anderson, Clint Herbst.
Opposed: Brad Fyle. Absent: Ken Maus. Brad Fyle mentioned that he
was opposed to the concept of City ownership of any portion of the storm
water pond.
Clint Herbst requested that the City consider providing the School District
with park dedication Funds acquired through development of the Cardinal
Hills subdivision. The City should consider using these funds to be applied
to development of recreation facilities on the School District property. It
was requested that this concept be brought before Council fox further
discussion at such time that the final plat is approved.
6. Consideration of an ordinance amendment adopting the new building codes.
After discussion, a motion was made by Brad Fyle and seconded by Patty
Olsen to adopt the ordinance amendment adopting and updating the city
building code. Motion carried unanimously with Ken Maus absent.
SEE ORDINANCE AMENDMENT NO. 245.
7. Consideration of an ordinance amendment relating to the collection of
delinquent utility accounts. ~ T
Rick Wolfsteller provided the City Council with an ordinance amendment
designed to accomplish the following:
1. Clarify that delinquent accounts can be certified as a special
assessment against property taxes more than once a year.
2. Establish a $25 administrative fee for preparing an assessment
roll on delinquent accounts.
Wolfsteller noted that currently the ordinance states that an assessment
roll be prepared each year for delinquent accounts. The amendment
proposed simply clarifies that the City can prepare assessment rolls as soon
as accounts are 60 days or more past due, which may mean that we will be
preparing up to 4 assessment rolls annually to correspond with each
quarterly billing. The amendment would also indicate that a fee that is
established by the City Council will be added to each delinquent account to
cover the cost of this additional processing. The fee that is recommended
for adoption along with this ordinance amendment would be $25 per
account. Wolfsteller noted that it is hoped that by processing an
assessment roll 4 times a year and with the addition of a $25
administration fee, we will see a reduction in the number of delinquent
accounts that ultimately become certified as special assessments.
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Council Minutes - 1/10/94
Wolfsteller noted that in the past, it may have been beneficial for people to
simply let their accounts become delinquent and pay them annually with
their property taxes since we only are allowed by law to charge 8°lo interest
on a delinquent account.
Clint Herbst indicated that he was pleased with the amendment as
proposed. It was his view that the list of delinquent utility bill payments
will be cut in half by this policy.
After discussion, a motion was made by Clint Herbst and seconded by Brad
Fy1e to adopt the ordinance amendment as proposed. Motion carried
unanimously with Ken Maus absent.
SEE ORDINANCE AMENDMENT NO. 246.
$. Consideration of annual appointments for 1994.
Rick Wolfsteller reviewed the list of annual appointments proposed for 1994.
Council discussion focused on whether or not to allow township residents to
serve on various boards and commissions. During discussion, it was noted
that citizens from the township are currently serving on the Planning
Commission, Police Advisory Commission, the Economic Development
Authority, the Library Board.
Brad Fyle noted that he was comfortable with township residents serving on
all boards except for the Planning Commission. It was his view that the
Planning Commission should be made up of city residents only. He felt that
it was not appropriate for a township resident to sit on a board that makes
recommendations on the use of land in the city.
Clint Herbst indicated that he felt that the township resident (Cindy Lemm)
that is currently serving on the Planning Commission is doing an excellent
job and that any recommendation to change the policy to eliminate a
township resident on the board does not reflect the type of job that Cindy
Lemm is doing.
After discussion, a motion was made by Patty Olsen and seconded by Brad
Fyle to adopt the annual appointments for 1994 as listed with the provision
that the 1995 appointments should include a list of Planning Commission
members made up entirely of city residents. Motion carried unanimously
with Ken Maus absent.
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Council Minutes -1/10/94
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1994 ANNUAL APPOINTMENTS
Official Depositories
Marquette Bank Monticello
Metropolitan Federal
First National Bank of Monticello
Chief Financial Officer -
authorized to designate other
depositories for investment
purposes only.
Newspaper: Monticello Times
Housing and Redevelopment Authority: 1. Tom St. Hilaire 12/96
(5-year staggered terms) 2. Ben Smith 12/95
3. Brad Bar~'er 12/94
4. Al Larson 12/98
5. Everette Ellison 12/97
Planning Commission:
Health Officer:
(1 year)
Acting Mayor;
(1 year)
Joint Commissions:
Community Education
Fire Board
OAA
Library Board:
(3-year staggered)
Attorney:
Planner:
1. Richard Carlson
2. Jan Bo art
3. Cindy Lemm
4. Richard Martie
5. Brian Stumpf
Dr. Donald Maus
Shirle Anderson
Shirle Anderson
Rick Wolfsteller
Ken Maus
1. Ed Solberg 1.2/93
2. Duff Davidson 12/94
3. Mary Jane Puncochar 12/93
4. Ruby Bensen 12/94
5. Rebecca Jesinski 12/95
Paul Wein~arden
Northwest Assoc. Consultants
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Council Minutes - 1/].0/94
Auditor:
Gruys, Borden, Carlson &
Asanr.. „,.,..__
Recycling Committee:
Economic Development Authority:
{5-year staggered terms)
Engineer:
Shirley Anderson
1. Patty Olsen, Council 12/96
2. Clint Herbst, Council 12/94
3. Harvey Kendall 12/96
4. Al Larson 12/97
5. Barb Schwientek 12/98
G. Bab Mosford 12/94
7. Ron Hoglund 12/95
Orr-Schelen-Maveron & Assoc.
Police Advisory Commission: Brad Fyle, Council 12/94
{3-yr staggered terms) Warren Smith 12/94
David Gerads 12/94
Jim Fleming 12/95
Curtis Schmidt 12/93
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Parks Commission: Dick Frie 12/96
(3-yr staggered terms) Larry Nolan 12/96
Fran Fair 12/94
Bruce Thielen 12/95
Roger Carlson 12/95
9. Consideration of final navment on City Proiects 92-02. School Boulevard.
and 92-07, Cardinal Hills 2nd Addition.
John Simola reported that the School Boulevard project and Cardinal Hills
2nd Addition are now complete. Both projects were delayed from 1992
construction due to inclement weather. The paving was completed late this
summer along with portions of the paving in Cardinal Hills 3rd Addition.
The original contract with Brown & Cris of Lakeville, Minnesota, was for
$666,395. Through the addition of change order #1, the total contract was
for $676,989. The final contract amount or project cost was $645,895. The
savings on the project was due to the deletion of a large diameter storm
sewer pipe crossing County Road 118 in front of the Middle School. The
existing pipe was determined to have sufficient capacity. Simola reported
that the contractor has been paid to date $611,697, leaving a balance of
$34,197.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to make final payment to Brown & Cris of Lakeville, Minnesota, in
the amaunt of $34,197. Motion carried unanimously with Ken Maus absent.
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Council Minutes - 1/10/94
10. Consideration of bills for the last half of December.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to approve payment of the bills as submitted. Motion carried
unanimously with Ken Maus absent.
].1. Other matters.
A, Shirley Anderson noted that 1994 is the 20th anniversary of the "1
Quit Day", which was originated by Lynn Smith. Anderson went on
to recommend that one of the days during Riverfest should be
proclaimed as Lynn Smith Day in honor of his campaign against
smoking that ultimately went world wide.
After discussion, a motion was made by Shirley Anderson and
seconded by Clint Herbst to proclaim one of the days during the
Riverfest as Lynn Smith Day in Monticello. The specific day to be
defined by the Riverfest Committee. Motion carried unanimously
with Ken Maus absent.
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Je Neill
Assistant Administrator
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