City Council Minutes 02-14-1994
MTNUTES
REGULAR MEETTNG - MONTTCELLO CTTY COUNCIL
Monday, February 14, 1994 - 7 p.m.
Members Present: Shirley Anderson, Brad Fyle, Clint Herbst, Ken Maus, Patty
Olsen
Members Absent: None
2. Consideraton__of a~Qr_o_val of minutes of the re ular meeting. held
January 24, 1994.
After discussion, a motion was made by Brad Fyle and seconded by Shirley
Anderson to approve the meeting minutes as submitted. Voting in Favor:
Shirley Anderson, Brad Fyle, Clint Herbst, Ken Maus. Abstaining: Patty
Olsen.
3. Citizens comments/petitions, requests, and complaints.
None forthcoming.
4. Consideration of a senior citizen center
Pam Loidolt, Senior Citizen Center Director, was present to provide an
update to Council on senior citizen center activity. Loidolt noted that use of
the facility and various programs has been on the increase in 1993. New at
the center is availability of a treadmill and exercise bike. There are also
plans to open up the senior center on Saturdays. She stated that at this
time, there is na need to expand the facility; however, it might make sense
to consider expanding the restroom facilities.
Council thanked Loidolt for the report and directed the Building Inspector
to work with the Senior Center Director toward development of a plan For
addressing the need to expand the restroom facilities.
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5. Consideration of amendment to contract with D & K far curbside rec clin
g~*rvi cep.
In his staff report, John Simola reported that D & K's recycling costs have
increased dramatically due to an increase in the cost to dispose of
newspaper. Simola reported that D & K representatives say that they
cannot absorb this significant cost increase, and they have requested that
the City consider paying the additional cast under Section V, Disputes Force
Majeure, of the contract. Simola went on to note that this additional cost to
dispose of newspaper is believed to be a temporary situation and hopefully
by summer will be resolved.
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Council Minutes - 2/14/94
T3rad Fyle asked if the recycler is ahead in any other categories such as
expected revenue that may be over and above what he expected to obtain
through recycling of aluminum cans.
After discussion, a motion was made by Brad Fyle and seconded by Clint
Herbst to table the matter pending development of additional information
regarding the operation of the curbside recycling service as operated by
D & K Refuse and Recycling. Motion carried unanimously.
6. Consideration of urchase of 1/2 ton 4-wheel drive icku for street
department.
John Simola reported at the last Council meeting staff discussed the need
for an additional pickup in the street and park department. Council tabled
action on the matter pending completion of an inventory of vehicles and
drivers. Tn his staff report, Sirnola provided a complete listing of the
vehicles utilized by the public works department along with the primary
and secondary drivers for each vehicle.
City Council discussed the merits of purchasing an additional pickup truck.
Brad Fyle indicated that he was not necessarily in favor of an additional
pickup truck but would support buying a larger 1-ton truck with a plow and
wing because of the added versatility that such a truck would provide.
Roger Mack reiterated that the need far the pickup truck stems from the
need to make better use of our personnel. Currently, employees, especially
summer employees, need to utilize very heavy, expensive equipment for
shuttling from project site to project site. Furthermore, summer employees
cannot drive heavy trucks because they do not have class B licenses, which
requires that full-time employees with Class B licenses must chauffeur
summer help. Tn summary, buying an additional pickup would allow better
use of personnel and equipment.
After discussion, a motion was made by Clint Herbst and seconded by
Shirley Anderson to purchase a 1/2 ton, 4-wheel drive pickup for the street
department. Voting in favor: Ken Maus, Shirley Anderson, Clint Herbst,
Patty Olsen. Opposed: Brad Fyle.
7. Consideration of authorizin re oration of sketch fans for develo ment of
Qropert_y owned by the City in the Meadow Oak_development.
Rick Wolfsteller reported that the City recently obtained title to Outlots C
and D of Meadow Oak Estates through a mortgage foreclosure process. The
foreclosure process resulted from failure of Dickman Knutson to pay
improvement costs associated with the extension of utilities to the area.
Now that the City has control of the property, Council needs to determine if
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Council Minutes -2/14/94
it wants to sell the property outright for development by a private
developer, or does the Council want to plat the property, install
improvements, and sell the lots.
Under the first alternative, the City will not be able to recover its total costs
relating to the original foreclosure. Under the second alternative, the City
would be able to break even and would also have the ability to control the
type of develapment on site. It could be an opportunity for the City to
preserve land area for higher-valued homes.
Patty Olsen was concerned that the City did not have the expertise or staff
available to market the property once it is developed. Ken Maus responded
that perhaps the property could be marketed through a realtor that the City
could contract with.
Clint Herbst liked the concept of creating a development far more expensive
homes. Jay Johnson discussed his interest in trading a portion of industrial
property now awned by his development company. He noted that he
currently controls land that could be earmarked for industrial uses at the
site formerly known as the Evergreens develapment. Perhaps Council
would like to trade properties, which would give the City land that could be
used in conjunction with economic development efforts.
After discussion, a motion was made by Brad Fyle and seconded by Shirley
Anderson to authorize City staff to prepare sketch plans outlining
residential development of Outlots C and D. Motion carried unanimously.
8. Consideration of a rovin Outlot A Count Club Manor re uest for
ro osals format authorize distribution to develo ers.
Assistant Administrator O'Neill provided Council with a draft of a proposed
request for proposals format and outlined major provisions within the
proposal. Steve Walters, area resident and neighborhood representative,
noted that he reviewed the request for proposals and is satisfied with the
format. He thanked the City Council for requiring that a portion of the
property be dedicated for park uses in addition to the 3.1 acres needed for
storm water detention.
After discussion, a motion was made by Brad Fyle and seconded by Patty
Olsen to approve the request for proposals format and authorize distribution
to developers. Motion carried unanimously.
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9. Consideration to review for acce tance the Economic Develo ment
Authority's (EDA) year-end statement and 1994 budget.
After discussion, a motion was made by Clint Herbst and seconded by
Shirley Anderson to accept the EDA balance sheet, statement of revenues,
expenditures, and changes in fund balance, 1994 cash flow projections, and
the annual activity report as presented. Motion carried unanimously.
10. Consideration to review the UDAG and SCERG year-end financial ~
and consideration to a rove the EDA 1994 a ro riations re uest.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to commit the projected remaining UDAG payment of $165,497 to the
GMEF and approve the 1994 liquor fund appropriation of $100,000 for the
CxMEF. It is understood that under the $100,000 appropriation for the
GMEF, the money is appropriated for use during 1994, and if the funds are
not expended during that time, said funds are not automatically rolled over
into the next year's appropriation. In other words, liquor fund
appropriations made on an annual basis are not cumulative. Motion carried
unanimously.
11. Consideration of rantin a seasonal 3.2 beer license to the Monticello
Softball Association.
After discussion, a motion was made by Shirley .Anderson and seconded by
Brad Fyle to grant the license contingent upon receipt of. necessary
insurance documents and appropriate fees, and direct City staff to work
with the Parks Commission toward review of the fee structure for
tournament use of the NSP softball fields. Motion carried unanimously.
12. Consideration of a ointin two Council members to a Communit Area
Planning and Management Committee.
Assistant Administrator O'Neill noted that a committee made up of City,
Township, School District, and Arena Association representatives is being
formed to study the community arena facility issues. The purpose of the
group is to establish preliminary plans for the facility itself and site
improvements with the goal of inventorying project costs and Funding
sources. The group would also prepare a community arena operations
budget outlining revenue sources and expenses. The group will also discuss
zoning issues and management of the facility once it is constructed. The ad
hoc committee will be responsible for making recommendations to the
jurisdictions involved with the project.
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Council Minutes - 2/14/94
O'Neill went on to ask for volunteers from the Council to serve on the
committee. After discussion, Patty Olsen and Clint Herbst volunteered to
serve on the committee.
There being no further discussion, the meeting was adjourned.
Jeff 'Neill/~
Assistant Administrator
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