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City Council Agenda Packet 01-13-2025AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 13, 2025 — 6:30 p.m. Mississippi Room, Monticello Community Center CITY COUNCIL WORKSHOP (Academy Room) 5:30 p.m. Administrative Update Mayor: Lloyd Hilgart Council Members: Kip Christianson, Charlotte Gabler, Tracy Hinz, and Lee Martie 1. General Business A. OATH OF OFFICE FOR NEWLY ELECTED OFFICIALS • Mayor — Lloyd Hilgart • Councilmembers — Kip Christianson and Lee Martie B. Call to Order & Pledge of Allegiance C. Approval of Agenda — Councilmembers or the City Administrator may add items to the agenda for discussion purposes or approval. The City Council may or may not take official action on items added to the agenda. D. Approval of Meeting Minutes • Special Meeting Minutes from November 25, 2024 • Special Meeting Minutes from December 9, 2024 • Regular Meeting Minutes from December 9, 2024 E. Citizen Comments — Individuals may address the City Council about any item not contained on the agenda. Each speaker will be allotted three minutes with a maximum of five speakers. The Mayor may allow for additional time and/or speakers. The City Council generally takes no official action of items discussed, except for referral to staff for future report. F. Public Service Announcements/Updates • City Announcements - Holiday Hours —Martin Luther King Day —January 20 - Dog License Renewals • MCC Announcements - Indoor Farmers Market —January G. Council Liaison Updates • Library Board • Planning Commission • EDA • IEDC • I-94 Coalition • MOAA 2. Consent Agenda — All items listed on the Consent Agenda are considered standard or may not need discussion prior to approval. These items are acted upon by one motion unless a councilmember, the city administrator, or a citizen requests the item by removed from consent for additional discussion. A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of appointing Lisa Bush and Beth Metzger to the Monticello Library Board for terms expiring December 31, 2027 Consideration of approving out of state travel for City Clerk and IT Technician to attend Laserfiche Empower 2025 conference in Las Vegas April 14-17, 2025 Consideration of approving annual appointments and designations for 2025 G. Consideration of approving an application for a temporary gambling permit for a raffle to be conducted by the Sand Dunes Gobbler Chapter of the National Wild Turkey Federation on March 1, 2025, at River City Extreme, 3875 School Blvd H. Consideration of adopting corrected Resolution 2024-127 adopting the 2025 Budget, Transfers and Other Budget -Related Authorizations Consideration of adopting Resolution 2025-01 and Ordinance 841 adopting the 2025 City of Monticello Official Zoning Map Consideration of adopting Resolution 2025-02 authorizing submission of a 2025 Outdoor Recreation Grant application for Bertram Chain of Lakes Athletic Park Improvements K. Consideration of adopting Resolution 2025-03 approving a grant agreement with the Minnesota Department of Transportation (MNDOT) for Federal Infrastructure Investment and Jobs Act (IIJA) Grant Technical Assistance in the amount of $30,000 L. Consideration of approving a contract with WSB for Federal Infrastructure Investment and Jobs Act (IIJA) Grant Technical Assistance in the amount of $30,000 M. Consideration of adopting Resolution 2025-04 accepting improvements and authorizing final payment of $65,072.19 to New Look Contracting, Inc. for the 2023 Elm Street Improvements Safe Routes to School (SRTS) Project N. Consideration of adopting Resolution 2025-05 accepting improvements and authorizing final payment of $21,656.80 to Miller Utilities for Fibernet Installation within the Haven Ridge 2nd Addition 0. Consideration of adopting Resolution 2025-06 accepting public improvements for the Haven Ridge 2n6 Addition P. Consideration of approving Resolution 2025-08 accepting a grant from Minnesota DNR in the amount of $81,160 for Emerald Ash Borer Shade tree management Q. Consideration of approving a one-year contract with CMT Services for custodial services in the amount of $7,854 per month R. Consideration of approving a preventative maintenance contract with Davis Mechanical for the HVAC equipment at the City's facilities at a cost of $12,955.50 Consideration of approving a contract with WSB for preliminary engineering services for the reconstruction of Fallon Avenue in the amount of $215,724 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings 4. Regular Agenda A. Consideration of adopting Resolution 2025-07 accepting bids and awarding contract to OMG Midwest, Inc. for the School Boulevard Intersection Improvements Project, City Project No. C24003 contingent on MNDOT approval in the amount of $3,157,869.76 4. Adjournment MINUTES MONTICELLO CITY COUNCIL SPECIAL MEETING Monday, November 25, 2024 — 5 p.m. Academy Room, Monticello Community Center Present: Charlotte Gabler, Lloyd Hilgart, Tracy Hinz, Lee Martie, Sam Murdoff Absent: None Staff: Rachel Leonard, Sarah Rathlisberger, Tom Pawelk, Matt Leonard, Tracy Ergen, Jim Thares, Ron Hackenmueller, Angela Schumann, Stephanie Trottier 1. Call to Order Mayor Lloyd Hilgart called the special meeting to order at 5 p.m. 2. 2025 Budget Discussion Sarah Rathlisberger presented for the final 2025 budget workshop. She noted that the preliminary levy was set in September at $14,117,00 or an 8% increase. The increase in levy was attributed to increases in operations and capital. Operations increased with the following items: COLA, Compensation Study, Fire Stipend Pay, Administrative Support Position, Park Dedication Study, Library Fire System Update, Emerald Ash Borer Response, and an AP Workflow Module. Proposed capital included: Water Treatment Plant, roofs for well houses and WWTP buildings, MCC Romp and Stomp and cardio equipment, MCC jase upgrade and window replacement, Golf Course Rd pathway, West CR 30 extension, Haven Ridge West oversizing and Fallon Ave Design, Ditch 33 Improvements, Karlsburger Pond expansion, Fibernet extensions, fleet vehicles and equipment. Other item discussed was Bertram Chain of Lakes projects which will be funded by the sales tax, which is set to begin on April 1, 2025. Ms. Rathlisberger noted that Hi -Way Liquors is planning to hire another full time employee rather than cover with part time employees. There was no issue with the City Council. There were no changes or issues with the proposed budget. 3. Adjournment By consensus, the meeting was adjourned at 6:25 p.m. Recorder: Jennifer Schreiber Attest: City Council Workshop Minutes — November 25,2024 City Administrator MINUTES MONTICELLO CITY COUNCIL SPECIAL MEETING Monday, December 9, 2024 — 5:15 p.m. Academy Room, Monticello Community Center Present: Charlotte Gabler, Lloyd Hilgart, Tracy Hinz, Lee Martie, Sam Murdoff Absent: None Staff: Rachel Leonard Others: Councilmember Elect Kip Christianson 1. Call to Order Mayor Lloyd Hilgart called the special meeting to order at 5:15 p.m. 2. City Administrator Annual Review City Council discussed the compiled comments in the summary review form provided by the Human Resources Manager. Ratings in performance categories and supporting comments were positive. Motion by Mayor Hilgart to provide a full step increase for the City Administrator. Motion seconded by Councilmember Martie. Motion carried unanimously. 3. Adjournment By consensus, the meeting was adjourned at 6:25 p.m. Recorder: Jennifer Schreiber Attest: City Council Workshop Minutes — December 9, 2024 City Administrator REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, December 9, 2024 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Tracy Hinz, Charlotte Gabler, Lee Martie, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Motion by Councilmember Gabler to approve the agenda. Councilmember Murdoff seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Regular Meeting Minutes November 12, 2024 • Regular Meeting Minutes November 25, 2024 Motion by Councilmember to approve of the meeting minutes. Councilmember Martie seconded the motion. Motion carried unanimously. D. Citizen Comments Kip Christianson, Monticello resident and incoming Councilmember, thanked Councilmember Murdoff for his service. E. Public Service Announcements The following public announcements were noted: • Indoor Farmers Market • Holiday Hours • Christmas Tree Pickup F. Council Liaison Updates • Planning Commission — Councilmember Gabler provided an update of the Planning Commission meeting held on December 3, 2024. At this meeting, the commission appointed officers, renewed and appointed commission member terms, and approved a variance. • Parks, Arts, and Recreation Commission (PARC) — Councilmember Gabler gave an update of the PARC meeting held December 5. The commission approved to amend their schedule to meetings every month instead of every City Council Minutes: December 9, 2024 Page 1 1 5 other. They approved the following: PARC member renewals; Bertram Chain of Lakes Regional Advisory Commission Bylaws; a use agreement with School District; and EAB tree replacement incentive program. G. Department Updates • Community Development Update —Angela Schumann, Community Development Director, gave a presentation on the City's Development Services Department which includes Community Development, Building Safety & Code Enforcement, and Economic Development. • IT Update — Trevor Mack, IT Technician, gave an annual update of the IT Department. As part of the review, he noted 2024 accomplishments, security awareness training, phish prone, and upcoming projects. 2. Consent Agenda: Motion by Councilmember Hinz to approve the Consent Agenda. Councilmember Murdoff seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $885,942.76. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the hires for Hi -Way Liquors, MCC, Parks, and Streets, and departures for Building Department, Hi -Way Liquors and MCC. C. Consideration of approving the sale/disposal of surplus city property. Action taken: No report this cycle. D. Consideration of adopting Resolution 2024-122 accepting a grant of $8,000 from the Central Minnesota Arts Board for the Glow Parade. Action taken: Resolution accepting the grant was adopted. E. Consideration of adopting Resolution 2024-123 accepting a donation of $1,000 from Liberty Bank for Visit with Santa at Bertram Chain of Lakes Park. Action taken: Adopted the resolution accepting the grant. F. Consideration of approving an application for a temporary gambling permit for bingo and a raffle to be conducted by the Wright County Ducks Unlimited, Chapter 39 on January 24, 2025. Action taken: The application was approved. G. Consideration of approving the City of Monticello Business Hours for 2025. Action taken: 2025 Business Hours were approved. City Council Minutes: December 9, 2024 Page 2 1 5 H. Consideration of approving the 2025 Regularly Scheduled City Council and Commission meetings. Action taken: The schedule was approved. Consideration of renewing a pawn broker license for 2025 for David Corbin dba Monticello, Gun & Bargain Center at 1219 South Highway 25. Action taken: Pawn broker license was approved. J. Consideration of approving Board and Commission appointments commencing January 1, 2025. Action taken: Appointments were approved. K. Consideration of approving a Therapeutic Massage Enterprise license for Jess Say Yes... Massage located at 1207 State Highway 25. Action taken: Massage License was approved. L. Consideration of approving an agreement with OPG-3 for an upgrade to the City's Laserfiche content management software to include Accounts Payable (AP) Workflow functionality for a one-time fee of $30,750 in 2025. Action taken: The agreement was approved. M. Consideration of adopting Resolution 2024-124 authorizing the City of Monticello to submit information to the Minnesota Public Facilities Authority (MPFA) and to enter into a grant agreement with the MPFA. Action taken: Adopted the resolution submitting information and entering into a grant agreement with MPFA. N. Consideration of adopting Resolution 2024-125 accepting the Comprehensive Safety Action Plan in conjunction with the Safe Streets 4 All (SSFA) federal grant program. Action taken: Adopted the resolution accepting the Comprehensive Safety Action Plan. 0. Consideration of authorizing the purchase of a 2025 Caterpillar 920 compact wheel loader with snowplow attachment and hydraulic snow blower from Ziegler of St. Cloud, MN, for a total of $264,763.48 and an auto greaser from Lubecore for $9,000 and declaring the 2012 John Deere 772GP motor grader as surplus for trade-in. Action taken: Approved the purchase of both items and declared the previous grader as surplus. P. Consideration of a request for Administration Lot Subdivision and Combination in an R-1 (Single Family) Residential District. Applicant: Steve Johnson. Action taken: Approved the lot subdivision and combination. Q. Consideration of approving a partial release of Union Crossings Development Contract and Planned Unit Development for Lot 1, Block 1, First Federal Savings Bank Addition. Action taken: Approved the partial release. City Council Minutes: December 9, 2024 Page 3 1 5 R. Consideration of adopting Resolution 2024-125 accepting improvements and authorizing final payment of $9,104 to Olson and Sons Electric for work related to the undergrounding of electric utilities for the Downtown Roadway and Pedestrian Improvements Project. Action taken: Adopted resolution accepting the improvements and authorizing final payment. Consideration of authorizing an agreement for MontiArts Consultant with Erica Witzmann. Action taken: Approved the agreement. T. Consideration of approving amendments to the Bertram Chain of Lakes Regional Park Advisory Council Bylaws that support the Joint Powers Agreement and Operating Memorandum between Wright County and the City of Monticello for the Bertram Chain of Lakes Regional Park. Action taken: Approved the amendments. 3. Public Hearings 3A. Consideration of adopting Ordinance 840 amending the Citv Fee Schedule for 2025 and adopting Summary Ordinance 840A for publication Sarah Rathlisberger, Finance Director, introduced the draft 2025 fee schedule and noted the major changes. Mayor Hilgart opened the public hearing. There was no public testimony. Mayor Hilgart closed the public hearing. There was minimal discussion. Motion by Councilmember Hinz to adopt Ordinance 840 amending the City Fee Schedule for 2025 and adopt Summary Ordinance 840A for publication. Councilmember Murdoff seconded the motion. Motion carried unanimously. 3B. Consideration of adopting Resolution 2024-126 certifvinR the 2025 Final Propertv Tax Levy and authorizing cancellation of certain deferred tax levies Sarah Rathlisberger presented the final tax levy for 2025. Included in the presentation was a review of the proposed levy increase for the HRA and the City. Noted in the presentation were the following: property valuation, tax levy, tax capacity rate, tax base changes, tax capacity shift and levy impact, tax impacts, property tax history, and what property tax is used for. The 2025 combined EDA and City Property Tax Levy is proposed to increase by 8.1%. Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed the public hearing. There was minimal discussion by the City Council. City Council Minutes: December 9, 2024 Page 4 1 5 Motion by Councilmember Murdoff to adopt Resolution 2024-126 certifying the 2025 Final Property Tax Levy and authorizing cancellation of certain deferred tax levies. Councilmember Martie seconded the motion. Motion carried unanimously. 4. Regular Agenda: 4A. Consideration of adopting Resolution 2024-127 approving the 2025 Budget and authorizing certain finance related actions Sarah Rathlisberger presented the 2025 Budget. The proposed budget of $52,794,000 includes an additional administrative support position for development services, a 3.5% COLA increase to the City's pay scales, studies related to compensation and park dedication rates, response to Emerald Ash Borer, an accounts payable workflow module, and upgrades to the library's fire system, along with inflation and price increases. Also reviewed were capital items and projects planned for 2025. There was minimal discussion by the City Council. Motion by Councilmember Murdoff to adopt Resolution 2024-127 approving the 2025 Budget and authorizing certain finance related action. Motion was seconded by Councilmember Martie. Motion carried unanimously. 5. Adiournment: The meeting was adjourned at 8:05 p.m. Recorder: Jennifer Schreiber Attest: City Administrator City Council Minutes: December 9, 2024 Page 5 1 5 City Council Agenda: 1/13/2025 2A. Consideration of approving payment of bills Prepared by: Finance Director Reviewed by: N/A ACTION REQUESTED Meeting Date 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve the bill and purchase card registers for a total amount of $4,486,272.30. REFERENCE AND BACKGROUND City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. I. Budget Impact: N/A II. Staff Workload Impact: No additional work. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of bill and purchase card registers as presented. SUPPORTING DATA • Bill registers and purchase card registers 2A (1) Accounts Payable Checks by Date - Summary by Check Date User: julie.cheney Printed: 12/19/2024 1:37 PM CITY OF � Monti*ce_o Check No Vendor No Vendor Name Check Date Check Amount ACH 1062 BEAUDRY OIL COMPANY 12/19/2024 2,816.33 ACH 1065 BELLBOY CORPORATION 12/19/2024 14,523.15 ACH 1074 BOLTON AND MENK INC 12/19/2024 3,748.50 ACH 1089 SARA CAHILL 12/19/2024 165.76 ACH 1091 CAMPBELL KNUTSON PA 12/19/2024 5,740.00 ACH 1106 CENTRAL MCGOWAN INC 12/19/2024 78.00 ACH 1129 DAHLHEIMER BEVERAGE LLC 12/19/2024 58,464.24 ACH 1153 ECM PUBLISHERS INC 12/19/2024 1,510.75 ACH 1223 HAWKINS INC 12/19/2024 6,990.95 ACH 1273 KIWI KAI IMPORTS, INC. 12/19/2024 1,451.16 ACH 1303 M AMUNDSON CIGAR & CANDY CO, I 12/19/2024 2,175.67 ACH 1377 MONTICELLO SENIOR CENTER 12/19/2024 5,625.00 ACH 1411 OLSON & SONS ELECTRIC INC 12/19/2024 4,414.86 ACH 1413 GOPHER STATE ONE CALL INC 12/19/2024 214.65 ACH 1417 OSC OXYGEN SERVICE COMPANY 12/19/2024 5,068.50 ACH 1470 RUSSELL SECURITY RESOURCE INC 12/19/2024 830.00 ACH 1518 TDS TELECOM 12/19/2024 344.78 ACH 1552 VIKING COCA COLA BOTTLING CO 12/19/2024 602.50 ACH 1567 WES OLSON ELECTRIC LLC 12/19/2024 219.05 ACH 1577 WRIGHT CO AUDITOR-TREAS - ACH 12/19/2024 198,718.14 ACH 1584 WSB & ASSOCIATES INC 12/19/2024 18,132.50 ACH 1684 VINOCOPIA 12/19/2024 1,041.75 ACH 1698 LEE MARTIE 12/19/2024 105.00 ACH 1726 MARCO TECHNOLOGIES 12/19/2024 1,559.98 ACH 2273 FIBERNET MONTICELLO - ACH 12/19/2024 5,747.80 ACH 3739 LLOYD HILGART 12/19/2024 140.00 ACH 4459 JAMES THARES 12/19/2024 116.58 ACH 4502 ARVIG 12/19/2024 6,728.89 ACH 4633 PERFORMANCE FOOD GROUP INC 12/19/2024 572.85 ACH 4646 CAPITOL BEVERAGE SALES L.P. 12/19/2024 19,105.37 ACH 4660 SAFE -FAST, INC 12/19/2024 460.55 ACH 4691 MONTICELLO MEMORIALS, LLC 12/19/2024 450.00 ACH 4832 TIFCO INDUSTRIES, INC. 12/19/2024 183.32 ACH 4962 RENGEL PRINTING COMPANY, INC 12/19/2024 487.84 ACH 5201 DICK FAMILY, INC. 12/19/2024 1,793.36 ACH 5211 RANDI O'KEEFE KRIER 12/19/2024 1,946.88 ACH 5454 PROFESSIONAL CLEANING SERVICES 12/19/2024 12,295.00 ACH 5586 MOOSE LAKE BREWING CO. 12/19/2024 156.00 ACH 5791 WILLIAM SCHINDELE 12/19/2024 100.00 ACH 6032 CROSS CUT PROPERTY SERVICES 12/19/2024 5,765.00 ACH 6113 PLAYTIME LLC 12/19/2024 39,930.00 ACH 6251 STEPHEN W GRITTMAN 12/19/2024 11,186.00 ACH 6272 DANGEROUS MAN BREWING COMPA 12/19/2024 492.00 ACH 6285 NOKOMIS ENERGY LLC 12/19/2024 9,301.52 ACH 6542 CAMDEN FEIERABEND 12/19/2024 50.00 129421 2925 1 ST LINE/LEEWES VENTURES LLC 12/19/2024 224.75 129422 5660 ABSOLUTE PRINT GRAPHICS 12/19/2024 3,805.04 AP Checks by Date - Summary by Check Date (12/19/2024 1:37 PM) Page 1 2A (2) Check No Vendor No Vendor Name Check Date Check Amount 129423 5948 AE2 - ADVANCED ELEMENTS, INC. 12/19/2024 56,913.18 129424 6463 ALL SEASONS GARAGE DOOR CO 12/19/2024 2,500.00 129425 3491 ARTISAN BEER COMPANY 12/19/2024 569.35 129426 1067 BERNICK'S 12/19/2024 7,372.51 129427 4618 BOUND TREE MEDICAL, LLC 12/19/2024 87.87 129428 4328 BREAKTHRU BEVERAGE MN WINE & 12/19/2024 16,343.25 129429 6223 WILLIAM MERRIT BUSSIERE 12/19/2024 100.00 129430 4861 CORE & MAIN LP 12/19/2024 1,022.20 129431 6537 CROWN EXTERIORS 12/19/2024 151.00 129432 6354 DAVEY RESOURCE GROUP INC 12/19/2024 6,500.00 129433 5105 DELL MARKETING LP 12/19/2024 149.47 129434 4010 MARILYN DIRKSWAGER 12/19/2024 220.00 129435 1147 DOUBLE D ELECTRIC INC 12/19/2024 4,797.75 129436 2561 FERGUSON WATERWORKS 12/19/2024 3,717.40 129437 1179 FIRE SAFETY USA INC 12/19/2024 2,679.00 129438 1662 FLAHERTY'S HAPPY TYME COMPANY 12/19/2024 234.00 129439 5783 GRANITE CITY REAL ESTATE 12/19/2024 34,207.70 129440 2895 GREATER MN PARKS AND TRAILS 12/19/2024 265.00 129441 6543 GROMBERG & ASSOCIATES 12/19/2024 540.00 129442 6345 MELISSA HELGET 12/19/2024 35.00 129443 4650 JASEN HOGLUND 12/19/2024 70.00 129444 2008 BRETT HOLKER 12/19/2024 105.00 129445 6375 THE HOME CITY ICE COMPANY 12/19/2024 178.54 129446 6539 IDEAL AIR LLC 12/19/2024 44.20 129447 4599 BOB IDZIOREK 12/19/2024 140.00 129448 6330 ISPACE ENVIRONMENTS INC 12/19/2024 10,681.26 129449 1263 JOHNSON BROTHERS LIQUOR CO. 12/19/2024 32,008.08 129450 5214 JOHNSON FITNESS & WELLNESS 12/19/2024 571.49 129451 1270 KENNEDY AND GRAVEN CHARTEREE 12/19/2024 780.00 129452 3757 BRIDGET MCGRIFF 12/19/2024 317.68 129453 1317 MDRA 12/19/2024 1,080.00 129454 5578 MINNESOTA CONCRETE LIFTING LLC 12/19/2024 5,700.00 129455 4216 MINNESOTA EQUIPMENT 12/19/2024 1,479.98 129456 1358 MN RECREATION AND PARK ASSOCU 12/19/2024 1,425.00 129457 1362 MN STATE FIRE CHIEFS ASSOC 12/19/2024 60.00 129458 1743 CITY OF MONTICELLO 12/19/2024 40.00 129459 2512 MONTICELLO PLBG HTG AC LLC 12/19/2024 639.50 129460 1687 NORTHLAND SECURITIES INC 12/19/2024 490.00 129461 5755 PATRIOT NEWS MN LLC 12/19/2024 1,056.00 129462 1427 PHILLIPS WINE & SPIRITS CO 12/19/2024 22,053.20 129463 6541 PRESIDENTIAL CONSTRUCTION 12/19/2024 151.00 129464 1450 RAILROAD MANAGEMENT CO III LLC 12/19/2024 834.10 129465 5632 RANDY HELLMAN CONSTRUCTION L 12/19/2024 4,950.00 129466 6538 RILEIGHS OUTDOOR LLC 12/19/2024 987.50 129467 6013 JAMES W SORENSON 12/19/2024 1,065.73 129468 3309 SOUTHERN GLAZER'S WINE AND SPII 12/19/2024 10,611.36 129469 6540 THE MISTLETONES 12/19/2024 625.00 129470 6057 TIMOTHY J PETRANGELO 12/19/2024 135.00 129471 4656 TRUE FABRICATIONS, INC. 12/19/2024 1,240.55 129472 3783 ULINE 12/19/2024 346.92 129473 1543 US BANK TRUST SERVICES 12/19/2024 1,050.00 129474 1544 US POSTAL SERVICE 12/19/2024 2,360.16 129475 4871 DAREK VETSCH 12/19/2024 140.00 129476 1560 WASTE MANAGEMENT OF MINNESO7 12/19/2024 84,846.50 129477 2041 WESTSIDE WHOLESALE TIRE & SUPP 12/19/2024 555.20 129478 1573 WINE MERCHANTS INC 12/19/2024 2,859.48 129479 2645 WRIGHT CO AUDITOR-TREAS 12/19/2024 2,514.98 AP Checks by Date - Summary by Check Date (12/19/2024 1:37 PM) Page 2 2A (3) Check No Vendor No Vendor Name Check Date 129480 1581 WRIGHT CO RECORDER 12/19/2024 129481 2810 WRIGHT COUNTY HUMAN SERVICES 12/19/2024 129482 1580 WRIGHT COUNTY JOURNAL PRESS 12/19/2024 Total for 12/19/2024: Report Total (107 checks): The preceding list of bills payable was reviewed and approved for payment. Date: 1/13/2025 Approved by: Mayor Lloyd Hilgart Check Amount 92.00 300.00 1,166.00 789,736.06 789,736.06 AP Checks by Date - Summary by Check Date (12/19/2024 1:37 PM) Page 3 2A (4) Accounts Payable Checks by Date - Summary by Check Date User: debbie.gulbrandson Printed: 12/19/2024 4:40 PM � MontiTY ce-o Check No Vendor No Vendor Name Check Date Check Amount ACH 1426 CITY OF MONTICELLO 12/15/2024 6,957.13 ACH 1593 MN DEPT OF REVENUE - ACH 12/15/2024 66,135.00 ACH 2282 MRI SOFTWARE 12/15/2024 69.00 ACH 2405 WELLS FARGO - Monthly Charges/Returt 12/15/2024 18,718.35 ACH 2438 VANCO SERVICES LLC 12/15/2024 112.44 ACH 2811 US BANK CORPORATE PMT SYSTEM 12/15/2024 42,427.46 ACH 3241 LINCOLN FINANCIAL GROUP 12/15/2024 3,455.98 ACH 4263 CAYAN 12/15/2024 1,680.69 ACH 4470 US BANK - BONDS 12/15/2024 2,462,256.26 ACH 5147 MN PEIP 12/15/2024 60,941.38 ACH 6041 HEALTHEQUITY INC 12/15/2024 2,600.31 Total for 12/15/2024: 2,665,354.00 Report Total (I I checks): 2,665,354.00 The preceding list of bills payable was reviewed and approved for payment. Date: 1/13/2025 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (12/19/2024 4:40 PM) Page 1 2A (5) Accounts Payable Checks by Date - Summary by Check Date User: debbie.gulbrandson Printed: 12/30/2024 3:00 PM � MontiTY ce-o Check No Vendor No Vendor Name Check Date Check Amount ACH 1039 AQUA LOGIC INC 12/30/2024 579.13 ACH 1065 BELLBOY CORPORATION 12/30/2024 8,453.80 ACH 1074 BOLTON AND MENK INC 12/30/2024 10,305.50 ACH 1079 BOYER TRUCKS - ST MICHAEL 12/30/2024 373.44 ACH 1129 DAHLHEIMER BEVERAGE LLC 12/30/2024 30,688.73 ACH 1153 ECM PUBLISHERS INC 12/30/2024 326.75 ACH 1223 HAWKINS INC 12/30/2024 1,922.23 ACH 1273 KIWI KAI IMPORTS, INC. 12/30/2024 1,349.00 ACH 1303 M AMUNDSON CIGAR & CANDY CO, I 12/30/2024 1,573.55 ACH 1386 M-R SIGN CO INC 12/30/2024 182.77 ACH 1552 VIKING COCA COLA BOTTLING CO 12/30/2024 672.93 ACH 1561 WATER LABORATORIES INC 12/30/2024 270.00 ACH 1572 THE WINE COMPANY 12/30/2024 2,912.44 ACH 1684 VINOCOPIA 12/30/2024 1,967.25 ACH 2O80 CRYSTEEL TRUCK EQUIPMENT INC 12/30/2024 4,208.00 ACH 2139 ADVANCED FIRST AID INC 12/30/2024 248.00 ACH 2154 FEDERATED CO-OPS INC 12/30/2024 104.63 ACH 2890 BROTHERS FIRE & SECURITY CO 12/30/2024 610.00 ACH 2928 NUSS TRUCK AND EQUIPMENT 12/30/2024 36.70 ACH 3446 WARNING LITES OF MN INC 12/30/2024 185.50 ACH 3829 STEVE LANGANKI 12/30/2024 825.50 ACH 4633 PERFORMANCE FOOD GROUP INC 12/30/2024 641.24 ACH 4646 CAPITOL BEVERAGE SALES L.P. 12/30/2024 29,640.32 ACH 4660 SAFE -FAST, INC 12/30/2024 819.60 ACH 4691 MONTICELLO MEMORIALS, LLC 12/30/2024 225.00 ACH 4962 RENGEL PRINTING COMPANY, INC 12/30/2024 19.87 ACH 5027 ERICA WITZMANN 12/30/2024 2,050.00 ACH 5201 DICK FAMILY, INC. 12/30/2024 2,269.48 ACH 5426 NOVEL SOLAR TWO LLC 12/30/2024 42,431.86 ACH 5444 JULIAKAROS 12/30/2024 560.00 ACH 5586 MOOSE LAKE BREWING CO. 12/30/2024 100.00 ACH 5736 MAVERICK WINE LLC 12/30/2024 962.00 ACH 6300 NOVEL SOLAR ONE LLC 12/30/2024 6,972.40 ACH 6301 NOVEL SOLAR FIVE LLC 12/30/2024 316.38 129484 3491 ARTISAN BEER COMPANY 12/30/2024 57.85 129485 6441 ASSAABLOY 12/30/2024 298.00 129486 1067 BERNICK'S 12/30/2024 3,120.77 129487 4328 BREAKTHRU BEVERAGE MN WINE & 12/30/2024 14,107.52 129488 6223 WILLIAM MERRIT BUSSIERE 12/30/2024 100.00 129489 2935 CUSTOMIZED FIRE RESCUE TRAININi 12/30/2024 1,500.00 129490 6465 DAVIS MECHANICAL SYSTEMS, INC 12/30/2024 2,617.50 129491 6544 ARYN LILL DIEMAND 12/30/2024 5,000.00 129492 1147 DOUBLE D ELECTRIC INC 12/30/2024 1,602.30 129493 5773 HAGEN CHRISTENSEN & MCIIWAIN A 12/30/2024 195.00 129494 6547 MITCHELL HAYES 12/30/2024 50.00 129495 1263 JOHNSON BROTHERS LIQUOR CO. 12/30/2024 23,456.00 129496 5974 JOTL PROPERTIES, LLC 12/30/2024 1,560.60 AP Checks by Date - Summary by Check Date (12/30/2024 3:00 PM) Page 1 2A (6) Check No Vendor No Vendor Name Check Date Check Amount 129497 1270 KENNEDY AND GRAVEN CHARTEREh 12/30/2024 529.00 129498 5839 KRIS ENGINEERING, INC. 12/30/2024 3,714.51 129499 1328 MIDWAY IRON & METAL CO INC 12/30/2024 1,082.28 129500 5301 MILK AND HONEY LLC 12/30/2024 456.00 129501 6546 MILLER BROTHERS 12/30/2024 1,492.49 129502 1913 NEW FRANCE WINE 12/30/2024 486.17 129503 6116 NORTHLAND PETROLEUM SERVICE I 12/30/2024 396.00 129504 1775 NORTHWESTERN POWER EQUIPMEN' 12/30/2024 476.75 129505 6548 OSCAR W LARSON CO 12/30/2024 614.00 129506 1427 PHILLIPS WINE & SPIRITS CO 12/30/2024 10,027.89 129507 4781 RUE 38 LLC 12/30/2024 364.50 129508 6545 SCALE TEC LTD 12/30/2024 4,509.50 129509 5447 SESAC RIGHTS MANAGEMENT INC 12/30/2024 610.00 129510 3309 SOUTHERN GLAZER'S WINE AND SPII 12/30/2024 7,451.11 129511 4656 TRUE FABRICATIONS, INC. 12/30/2024 464.66 129512 3783 ULINE 12/30/2024 645.10 129513 5133 VOLUNTEER FIREFIGHTERS' BENEFIT 12/30/2024 300.00 129514 1573 WINE MERCHANTS INC 12/30/2024 1,058.16 Total for 12/30/2024: 243,147.66 Report Total (65 checks): 243,147.66 The preceding list of bills payable was reviewed and approved for payment. Date: 1/13/2025 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (12/30/2024 3:00 PM) Page 2 2A (7) Accounts Payable Checks by Date - Summary by Check Date User: debbie.gulbrandson Printed: 1/2/2025 4:29 PM � MontiTY ce-o Check No Vendor No Vendor Name Check Date Check Amount ACH 1102 CENTERPOINT ENERGY 12/31/2024 10,167.94 ACH 1585 XCEL ENERGY 12/31/2024 21,787.36 ACH 2O50 DEMVI LLC 12/31/2024 213.86 ACH 4732 MONEY MOVERS, INC. 12/31/2024 15.25 ACH 5188 HEALTHY CONTRIBUTIONS 12/31/2024 8.60 ACH 5646 JACK HENRY & ASSOCIATES, INC. 12/31/2024 52.07 ACH 6041 HEALTHEQUITY INC 12/31/2024 17,810.20 ACH 6271 CLUB AUTOMATION - DAXCO LLC 12/31/2024 1,460.08 9999967 6550 FCR SERVICES 12/31/2024 340.00 Total for 12/31/2024: 51,855.36 Report Total (9 checks): 51,855.36 The preceding list of bills payable was reviewed and approved for payment. Date: 1/13/2025 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (1/2/2025 4:29 PM) Page 1 2A (8) Accounts Payable Checks by Date - Summary by Check Date User: julie.cheney Printed: 1/8/2025 11:41 AM CITY OF � Monti*ce_o Check No Vendor No Vendor Name Check Date Check Amount ACH 1036 APEC AQUISITIONS INC O1/14/2025 86.25 ACH 1062 BEAUDRY OIL COMPANY O1/14/2025 3,552.80 ACH 1065 BELLBOY CORPORATION O1/14/2025 5,299.74 ACH 1089 SARA CAHILL O1/14/2025 130.88 ACH 1106 CENTRAL MCGOWAN INC O1/14/2025 78.00 ACH 1129 DAHLHEIMER BEVERAGE LLC O1/14/2025 94,554.05 ACH 1153 ECM PUBLISHERS INC O1/14/2025 669.00 ACH 1187 FORCE AMERICA DISTRIBUTING LLC O1/14/2025 343.02 ACH 1273 KIWI KAI IMPORTS, INC. 01/14/2025 655.08 ACH 1305 MACQUEEN EQUIPMENT LLC O1/14/2025 396.95 ACH 1411 OLSON & SONS ELECTRIC INC O1/14/2025 151.27 ACH 1413 GOPHER STATE ONE CALL INC O1/14/2025 59.40 ACH 1417 OSC OXYGEN SERVICE COMPANY O1/14/2025 1,246.14 ACH 1550 VEOLIA WATER N AM OPERATING SE] 01/14/2025 72,457.64 ACH 1552 VIKING COCA COLA BOTTLING CO O1/14/2025 654.75 ACH 1561 WATER LABORATORIES INC O1/14/2025 270.00 ACH 1572 THE WINE COMPANY O1/14/2025 1,152.44 ACH 1684 VINOCOPIA O1/14/2025 688.50 ACH 1726 MARCO TECHNOLOGIES O1/14/2025 5,629.50 ACH 2928 NUSS TRUCK AND EQUIPMENT O1/14/2025 43.36 ACH 3369 JAKE'S EXCAVATING INC O1/14/2025 700.00 ACH 4633 PERFORMANCE FOOD GROUP INC O1/14/2025 807.42 ACH 4646 CAPITOL BEVERAGE SALES L.P. 01/14/2025 11,495.90 ACH 4719 SCHMITZ EXCAVATING O1/14/2025 1,923.73 ACH 4832 TIFCO INDUSTRIES, INC. 01/14/2025 1,462.10 ACH 5201 DICK FAMILY, INC. 01/14/2025 829.30 ACH 5211 RANDI O'KEEFE KRIER O1/14/2025 2,005.21 ACH 5482 SUPERIOR CAPITL HOLDINGS INC O1/14/2025 629.50 ACH 5512 HYDROCORP HYDRO -DESIGNS, INC. 01/14/2025 741.00 ACH 5585 SBRK FINANCE HOLDINGS INC O1/14/2025 69.00 ACH 5635 WK & ASSOCIATES LLC O1/14/2025 870.00 ACH 6251 STEPHEN W GRITTMAN O1/14/2025 9,692.00 ACH 6272 DANGEROUS MAN BREWING COMPA O1/14/2025 310.00 ACH 6297 MEYER CONTRACTING INC O1/14/2025 1,933.77 ACH 6306 STONEBROOKE ENGINEERING INC O1/14/2025 115,409.72 ACH 6500 ALAYNA LEIRAN O1/14/2025 50.00 ACH 6521 SANTIAGO CASTRO O1/14/2025 50.00 129516 6555 ACE TRAILER SALES O1/14/2025 8,295.00 129517 4696 AMERICAN PRESSURE INC O1/14/2025 520.50 129518 1977 ANCOM COMMUNICATIONS INC O1/14/2025 659.15 129519 3491 ARTISAN BEER COMPANY O1/14/2025 496.60 129520 1368 AUTO VALUE MONTICELLO O1/14/2025 675.25 129521 1067 BERNICK'S O1/14/2025 1,814.16 129522 4328 BREAKTHRU BEVERAGE MN WINE & 01/14/2025 15,117.25 129523 1103 CENTRAL HYDRAULICS INC O1/14/2025 71.94 129524 6554 COMPASS PEER GROUPS LLC O1/14/2025 1,600.00 129525 6553 CORNERSTONE MONTICELLO LLC O1/14/2025 1,010.00 AP Checks by Date - Summary by Check Date (1/8/2025 11:41 AM) Page 1 2A (9) Check No Vendor No Vendor Name Check Date Check Amount 129526 6465 DAVIS MECHANICAL SYSTEMS, INC O1/14/2025 2,065.00 129527 6556 DIVISION 25 LLC - FEDEX CORNER O1/14/2025 4,210.00 129528 5647 DUFFY ENGINEERING & ASSOCIATES O1/14/2025 2,500.00 129529 1174 FINKEN WATER CENTERS O1/14/2025 48.95 129530 1179 FIRE SAFETY USA INC O1/14/2025 144.00 129531 1205 GRAINGER INC O1/14/2025 735.16 129532 6110 HESSE INC O1/14/2025 9,920.00 129533 6375 THE HOME CITY ICE COMPANY O1/14/2025 283.40 129534 1244 HORIZON COMMERCIAL POOL SUPPL O1/14/2025 3,651.06 129535 3971 INTL UNION OF OPER ENGINEERS LO O1/14/2025 23,600.00 129536 5247 J & R LARSON GROUNDS O1/14/2025 1,538.58 129537 1263 JOHNSON BROTHERS LIQUOR CO. 01/14/2025 35,094.37 129538 1290 LEAGUE OF MINNESOTA CITIES O1/14/2025 30.00 129539 1314 MCDOWALL COMPANY O1/14/2025 1,135.00 129540 6551 BRYCE MILLER O1/14/2025 60.00 129541 6557 MILLER OPTICAL LLC O1/14/2025 23,597.80 129542 1738 MN DEPT OF HEALTH O1/14/2025 11,628.00 129543 1382 MOON MOTOR SALES INC O1/14/2025 40,984.65 129544 1913 NEW FRANCE WINE O1/14/2025 150.33 129545 5255 NEW LOOK CONTRACTING INC O1/14/2025 65,072.19 129546 1687 NORTHLAND SECURITIES INC O1/14/2025 2,205.00 129547 4345 OPG-3INC O1/14/2025 30,750.00 129548 1427 PHILLIPS WINE & SPIRITS CO O1/14/2025 23,535.62 129549 5431 QUADIENT FINANCE USA INC O1/14/2025 176.93 129550 5713 R.D.OFFUTT COMPANY O1/14/2025 412.13 129551 1450 RAILROAD MANAGEMENT CO III LLC O1/14/2025 417.05 129552 1455 RED'S MARATHON O1/14/2025 565.10 129553 4148 SHERWIN WILLIAMS CO. #3442 01/14/2025 87.96 129554 6552 AMBIA SOLAR O1/14/2025 195.00 129555 6013 JAMES W SORENSON O1/14/2025 317.74 129556 3309 SOUTHERN GLAZER'S WINE AND SPII O1/14/2025 10,097.39 129557 5506 ST MICHAEL SPINAL REHAB CENTER O1/14/2025 120.00 129558 4656 TRUE FABRICATIONS, INC. 01/14/2025 130.38 129559 1543 US BANK TRUST SERVICES O1/14/2025 1,100.00 129560 3972 VARITECH INDUSTRIES INC O1/14/2025 122.17 129561 2041 WESTSIDE WHOLESALE TIRE & SUPP O1/14/2025 426.56 129562 1573 WINE MERCHANTS INC O1/14/2025 2,316.04 129563 1581 WRIGHT CO RECORDER O1/14/2025 184.00 129564 1579 WRIGHT COUNTY HIGHWAY DEPART] 01/14/2025 69,214.39 Total for 1/14/2025: 736,179.22 Report Total (86 checks): 736,179.22 The preceding list of bills payable was reviewed and approved for payment. Date: 1/13/25 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (1/8/2025 11:41 AM) Page 2 City Council Agenda: 1/13/2025 2B. Consideration of approving new hires and departures for Citv departments Prepared by: Human Resources Manager Reviewed by: N/A ACTION REQUESTED Meeting Date 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve new hires and departures for city departments. REFERENCE AND BACKGROUND The Council is asked to ratify the attached list of new hires and departures for the City. This listing includes full-time, part-time, seasonal, and temporary employees. The listing may also include status changes and promotions. I. Budget Impact: Positions are generally included in the budget. II. Staff Workload Impact: If new position, there may be some training involved. If terminated position, existing staff will cover hours as needed, until replacement. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of new hires and departures as identified on the attached list. SUPPORTING DATA • List of new hires and terminated employees. NEW EMPLOYEES Name Title Department Hire Date Class Alexandria Saldana Fitness Instructor MCC 12/16/2024 PT Scott lano Outdoor Rink Attendant Parks 12/17/2024 Seasonal Zachary Langanki Outdoor Rink Attendant Parks 12/17/2024 Seasonal Paige Butler Supervised Play Attendant MCC 12/23/2024 PT TERMINATING EMPLOYEES Name Reason Department Effective Date Class Mike Miller Voluntary Hi -Way Liquors 12/9/2024 PT New Hire and Terms City Council 2025: 1/9/2025 City Council Agenda: 1/13/2025 2C. Consideration of approving the sale or disposal of surplus Citv property Prepared by: Meeting Date: ® Consent Agenda Item N/A 1/13/2025 ❑ Regular Agenda Item Reviewed by: Approved by: N/A N/A There is no report this City Council Cycle. City Council Agenda: 1/13/2025 2D. Consideration of appointing Lisa Bush and Beth Metzger to the Monticello Library Board for a term expiring on December 31, 2027 Prepared by: City Clerk Reviewed by: N/A ACTION REQUESTED Meeting Date: 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve appointments of Lisa Bush and Beth Metzger to the Library Board for terms expiring on December 31, 2027. REFERENCE AND BACKGROUND Lisa Bush and Beth Metzger's current terms expired December 31, 2024. The Library Board met on December 11, 2024 and approved the recommendation of re -appointment of both members. I. Budget Impact: There is no budget impact from re -appointing the Library Board members. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff and the Monticello Library Board recommend appointing Lisa Bush and Beth Metzger for terms expiring December 31, 2027. SUPPORTING DATA • None City Council Agenda: 1/13/2025 2E. Consideration of authorizing the Citv Clerk and IT Technician to attend the 2025 Laserfiche Empower conference in Las Vegas. Nevada from 4/13/2025 through 4 17 2025 Prepared by: City Clerk Reviewed by: IT Technician, Finance Director ACTION REQUESTED Meeting Date 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to authorize the City Clerk and IT Technician to attend the 2025 Laserfiche Empower conference in Las Vegas, Nevada from 4/13/2025 through 4/17/2025 at an estimated cost of $5,200. REFERENCE AND BACKGROUND Laserfiche is the City's primary retention source for City records. Besides scanning and/or saving documents in the system, it is utilized for building permit processes and soon for Accounts Payable. The City also integrated Laserfiche with certain components of GIS, such as existing utilities. The plan is to further integrate the two systems of GIS and Laserfiche. Laserfiche and records retention is managed by the City Clerk's office. Additionally, the IT Technician is very involved with Laserfiche, managing the server, assisting with technical side of processes and security of the data. Laserfiche was recently upgraded to version 11, which requires some training. In addition, staff have had limited training on all aspects of the software, aside from scanning and retrieving documents. This conference was recommended by our software provider OPG-3 and other cities for more in-depth training of the system and its capabilities, including workflow, which is a feature that provides tools to manage the repository and synchronize data with other applications and software. Staff propose that both the City Clerk and IT Technician attend the conference as they are responsible for different aspects of the system and require different types of training. The estimated cost of attendance per employee is $2,600, including airfare ($350), conference fee including meals ($1,102), hotel ($912), and other costs including ground transportation, MSP airport parking, and baggage ($236). Per the City's personnel policy and state statute, City Council approval is required prior to registration since the conference is out of state. City Council Agenda: 1/13/2025 Budget Impact: The 2025 travel/training budget in the City Clerk department in the General Fund and in the IT Fund includes funding for staff training. II. Staff Workload Impact: There will be staff available to cover while the City Clerk and IT Technician attend the conference. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommend authorizing the City Clerk and IT Technician to attend the 2025 Laserfiche Empower conference to facilitate understanding and functionality of the software system upgrade and ongoing use of the system for the benefit of the organization. SUPPORTING DATA • Conference Information 1/8/25, 10:23 AM Registration Summary - Laserfiche Empower 2025 Order Summary Review your order information and submit your payment. Jennifer Schreiber Registration for: Laserfiche User Registration Hotel Rooms $1,102.31 Standard Room, Mandalay Bay Resort and Casino $911.57 1 room for 4 nights Enter your discount code Subtotal $2,013.88 Order Total$2,O13.88 Payment Setect Payment Method Credit Card https://empower.laserfiche.com/event/141 b50b6-2cfd-41 a1-8a14-8336ab3ae24d/regPage: 8a362de7-7f50-4880-a9a5-1035b2c14d43 5/6 Laserf iche� Updated 10/18/24 Empower 2025 -Recommended Classes New to Empower? Feeling a little overwhelmed by the massive selection of classes this year? This guide will provide recommendations for classes to take based on your role and interests as well as explaining differences between class types and skill levels to help you choose the learning opportunities that will fit your style best. Keep in mind the classes listed below are just recommendations. If you find another class that interests you or feel like a particular session won't be helpful for your role, feel free to explore and join any of the offerings at Empower! Recommendedfor Everyone!................................................................................................................... 2 Recommendedfor New Users.................................................................................................................. 2 Recommended for New Laserfiche Administrators.................................................................................. 2 Recommended for New Automation and Process Designers...................................................................3 Recommendedfor Integrations................................................................................................................4 Recommended for Advanced Designers and Administrators...................................................................4 Recommendedfor Laserfiche 12..............................................................................................................4 Recommendedfor Laserfiche Cloud.........................................................................................................5 FrequentlyAsked Questions..................................................................................................................... 5 What's the difference between a breakout session and a lab?.......................................................5 What skill level is appropriate for me?............................................................................................. 6 The session I want to attend is full! What should I do?....................................................................6 What's the Info Center?....................................................................................................................7 I've read this guide, but I still have questions. Who can I reach out to?..........................................7 1 Lased iche7 Updated 10/18/24 Recommended for Everyone[ ■ Any User Group ■ Empower 101: Make the Most of Your Week ■ Coming Attractions: A Look at the Laserfiche 12 Roadmap OR Coming Attractions: A Look at the Laserfiche Cloud Roadmap ■ Recent Releases: Laserfiche 12 OR Recent Releases: Laserfiche Cloud ■ Laserfiche Learning 101: How to Use Laserfiche's Educational Resources to Train Your Organization ■ Creating Your Laserfiche Training Program ■ What's the Future Product Strategy for Laserfiche Al? (for Laserfiche Cloud users) Recommended for New Users Brand new to Laserfiche? If you're just getting started or want to refresh on the basics of Laserfiche, we recommend the following classes: ■ Introduction to Laserfiche ■ Lab: Introduction to the Repository ■ Time Saving Tips and Tricks ■ Getting Started with Task Automation Using Laserfiche Forms OR Lab: Introduction to Laserfiche Forms and Business Processes ■ Getting Started with Repository Administration Using Laserfiche Workflow OR Lab: Introduction to Laserfiche Workflow ■ Workshop: You Design It, We Build It! If your organization will be scanning documents: ■ Overview of Laserfiche Capture Tools OR Lab: Working with Laserfiche Capture Tools If your organization will be managing records within Laserfiche: ■ Overview of Laserfiche Records Managment OR Lab: Introduction to Laserfiche Records Management Recommended for New Laserflche Administrators 2 lased fiche* Updated 10/18/24 Whether you're setting up your Laserfiche system for the first time or you've recently stepped into the administrator role for your organization, the following classes are a great way to get started: ■ Introduction to Laserfiche OR Lab: Introduction to the Repository ■ Lab: Metadata Administration ■ Lab: User Management (Self -hosted) OR Lab: User Management (Laserfiche Cloud) ■ I Inherited a Repository... Now What? ■ Lab: Introduction to Repository Security OR Overview of Laserfiche Security ■ Best Practices in Laserfiche Repository Security • Overview of Identity Management If your organization needs to share documents publicly: ■ Lab: Personalizing Laserfiche Public Portal to Fit Your Needs If your organization needs to manage records throughout their lifecycle: ■ Overview of Laserfiche Records Management ■ Lab: Introduction to Laserfiche Records Management • Laserfiche Records Management Implementation Strategies Recommended for New Process Desloors Looking to automate processes, but not sure where to start? Learn the basics of Laserfiche automation and then level up with more intermediate skills with these automation focused classes: ■ Getting Started with Task Automation Using Laserfiche Forms ■ Lab: Introduction to Laserfiche Forms and Business Processes ■ Getting Started with Repository Administration Using Laserfiche Workflow . Lab: Introduction to Laserfiche Workflow ■ Lab: Working with Workflow and Forms (Self -hosted) OR Lab: Working with Workflow and Business Processes (Laserfiche Cloud) ■ Workshop: You Design It, We Build It! ■ Lab: Intermediate Forms Design 3 Lased iche' Updated 10/18/24 ■ Lab: Intermediate Workflow Design Recommended for Integrations Are you looking to create an integration using Laserfiche? Whether you're just getting started or want to get hands-on with integration tools, there are sessions for you at Empower! Check out these sessions focused on integration options with Laserfiche: • Overview of Integration Tools in Laserfiche ■ Low -Code Integration Options in Laserfiche ■ Implementing Integrations Across Your Systems ■ Lab: Leveraging External Data in Laserfiche (Self -hosted) OR Lab: Leveraging External Data in Laserfiche (Laserfiche Cloud) ■ Lab: Working with the Laserfiche API ■ Building Integrations with the Laserfiche API Recommended for Advanced Designers and Administrators Are you a Laserfiche and Empower pro? Check out these new and improved classes to make the most of your conference experience! • Lab: Advanced Laserfiche Forms and Business Processes ■ Lab: Using JavaScript and CSS in the Form Designer ■ Lab: Advanced Workflow Design ■ Automating Enterprise Identity Management (Self -hosted) ■ Expert Process Design Strategies ■ Implementing Capture Strategies and Best Practices ■ Building Integrations with the Laserfiche API ■ Lab: Leveraging External Data in Laserfiche (Self -hosted) OR Lab: Leveraging External Data in Laserfiche (Laserfiche Cloud) Recommended for Laserfiche 12 Excited for Laserfiche 12? We are too! Check out these classes with a focus on new Laserfiche 12 features and customer experiences: 4 Laserfiche%, ■ Recent Releases: Laserfiche 12 ■ Preparing for your Upgrade to Laserfiche 12 ■ Laserfiche 12 Self -hosted Upgrade, Best Practices, and Learnings ■ Lab: Metadata Administration ■ Lab: User Management (Self -hosted) ■ Lab: Introduction to the Repository ■ Enhancing Fields and Templates with New Metadata Features Recommended for Laserfiche Cloud Updated 10/18/24 While most sessions at the conference are relevant for both Laserfiche Cloud and self -hosted users, you don't want to miss the following Laserfiche Cloud focused sessions: ■ Recent Releases: Laserfiche Cloud ■ Preparing for your Migration to Laserfiche Cloud OR Step -by -Step Guide on Self -hosted to Cloud Migration ■ What's the Future Product Strategy for Laserfiche Al? ■ Lab: User Management (Laserfiche Cloud) ■ Lab: Working with Workflow and Business Processes (Laserfiche Cloud) Frequently Asked Questions What's the difference between a breakout session and a lab? Breakout sessions are presentation -style classes where an instructor guides the audience through a topic usually supported by a PowerPoint presentation or demonstrations. These sessions are focused on context, use cases, strategies, and which Laserfiche tools can be used to build a solution. There is minimal audience participation in these classes, but attendees are encouraged to ask questions. Attendees do not need to bring a laptop to participate in a breakout session. Labs are hands-on classes where attendees can click along within the software while expert instructors guide you through the interface. These sessions are focused on working in the interface and how to configure the software. The audience is expected to participate throughout the course. Attendees must bring their own laptop to participate and click along in a lab. 5 Laserf iche* Updated 10/18/24 What skill level is appropriate for me? Sessions labeled with a Beginner skill level are targeted for anyone who is unfamiliar with the topic being presented. The course will be slower paced to allow attendees time to familiarize themselves with the interfaces, concepts, and strategies presented. In labs, attendees will configure most elements from scratch and repeat tasks to further cement their knowledge. Sessions labeled with an Intermediate skill level are targeted for those who have a foundational knowledge of the topic, are familiar with the interface, or just willing to learn quickly. To maximize class time for nuanced or challenging concepts, these sessions may move quickly through basic concepts and interfaces or have some elements pre -configured. If you're new to Laserfiche, but familiar with other software and willing to learn quickly, these sessions may be suitable for you. Sessions labeled with an Advanced skill level are targeted for those with an existing knowledge of the topic who use the product or features frequently. To maximize class time for challenging concepts, this course will have components pre -configured and move quickly through basic concepts and interfaces. Sessions that are labeled with multiple skill levels are targeted for a wide audience; anyone can attend and learn something new without feeling too overwhelmed! BOTTOM LINE: Attend sessions that interest you! If a particular skill level feels too easy or too challenging, don't be afraid to change your schedule at Empower and attend other classes. The session I want to attend is full! What should I do? If you want to attend a session, but the maximum capacity has been reached, you still have options! ■ Check if the class is running at another time. Most classes are running multiples times at the conference. 1. Waitlist the class. If the class isn't running at another time or if that session is full too, you may be able to add yourself to the waitlist. If someone removes the session from their schedule, you'll be added automatically. At the conference, check if there are empty seats when the session starts. Sometimes people don't attend the sessions they've signed up for, so you can try walking into a session while you're at the conference to see if there are extra seats. As a courtesy, please wait until other attendees who have registered for the session have sat down. If there's still empty seats a minute or two before the session starts, feel free to sit down and join the class! Laserf iche", Updated 10/18/24 2. Attend the class virtually later in the year. Many of our Lab courses at Empower are taught throughout the year as virtual events. Check out these instructor -led trainings here. Some of our most popular classes are even running before Empower as a sneak preview! What's the Info Center? You may have noticed a session every day at the conference called the Info Center. This is a dedicated area of the conference staffed by Laserfiche experts where you can drop -in and ask your Laserfiche questions. It's a great place for networking or learning more about a feature or topic that you heard about during a session. We recommend dropping by the Info Center during breaks in your schedule. I've read this guide, but I still have questions. Who can I reach out to? For general questions, check out our FAQ on the Empower site or join our Know Before You Go Empower Webinar (details to be released). For session -specific questions, drop into one of our Empower Office Hours before the conference! If you're still not sure, email us at events(@ lase rfiche.com. 7 City Council Agenda: 1/13/2025 2F. Consideration of approving annual appointments and designations for 2025 Prepared by: Meeting Date: ® Consent Agenda Item City Clerk Reviewed by: Mayor Hilgart, Community Development Director, Public Works Director/Engineer, Finance Director, Human Resources Manager ACTION REQUESTED 1/13/2025 Approved by: City Administrator ❑ Regular Agenda Item Motion to approve the annual appointments and designations as presented for 2025. REFERENCE AND BACKGROUND Minnesota Statutes require that certain appointments be made at the first meeting of each year. Attached is a list of the designations and appointments that have been compiled by city staff. Council liaison assignments, which are appointed by the Mayor and then considered for ratification by the City Council, are noted on the attached 2025 Annual Appointments listing included in the supporting data. Included as an attachment is a general summary of the various commissions, committees, and organizations currently in operation that involve some level of participation from City Council, volunteer members, or staff. Designations/Appointments: a. Acting Mayor: Charlotte Gabler will serve as Acting Mayor. b. City Attorney: The firm of Campbell Knutson serves as the City's general legal counsel with Soren Mattick being the primary attorney for Monticello. The City also utilizes Kennedy & Graven for legal services, particularly in economic development (Monticello EDA) matters. Staff recommend Council designate both firms in the capacity of City Attorney for 2025. C. City Auditor: The Finance Department has retained Abdo to perform audit services, and the Council approved a contract with Abdo for auditing. Council should designate Abdo as the official auditor in 2025. d. City Depositories: The City utilizes one bank to provide banking services for the City; the current bank is Wells Fargo. Additionally, the Monticello EDA utilizes a checking account City Council Agenda: 1/13/2025 at Riverwood Bank for purposes of administering the Fagade Improvement Forgivable Loan Program. In addition, under Minnesota Statutes 239, the Chief Financial Officer has also been designated the authority to name other official depositories for the purpose of investments. The motion would include the authorization for the Finance Director to designate other depositories when necessary for investment purposes only. e. City Planner: Steve Grittman serves as the City Planner providing direct services to the City. For 2025, city staff and the Planning Commission recommend Steve Grittman as principal Planner, continuing to serve the City on day-to-day planning matters. Consulting Building Inspections: The City will continue its contract with Rum River Construction Consultants for additional services as needed. The current contract is attached. g. Development Review Consultant: WSB currently serves as the City's consulting engineer for development review and environmental review assistance, and it is recommended they continue to provide this service for 2025. Electronic Funds Transfer Authority: By resolution, the Finance Director, or their designee, is authorized to make electronic funds transfers on behalf of the City of Monticello. Financial Consultants: The City Finance Director recommends continuing with Northland Securities as a financial advisor to the City. The City is very satisfied with the services provided by Northland Securities. j. Health Officer: We recommend continuing with CentraCare Monticello as the designated health officer. k. Insurance Agent: We recommend Christianson Group as our general insurance agent for 2025. North Risk Partners is the current agent for Workers Compensation insurance and liquor liability coverage (Hi -Way Liquors). Official Newspaper: Staff recommend continuing with the Monticello Times as the official newspaper for 2025. M. Personnel Committee: Mayor Hilgart and Councilmember Martie will serve on the Personnel Committee. Representatives to Other Multi -Jurisdictional Bodies: This appointment is for selecting the City representatives to serve on the Monticello Orderly Annexation Board. Members to the MOAA Board are appointed for one year with Lloyd Hilgart and Lee Martie proposed to serve in 2025 as the City's voting representatives. City Council Agenda: 1/13/2025 Budget Impact: N/A II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of the appointments and designations as presented. SUPPORTING DATA • List of 2025 Annual Appointments and Designations (proposed) DRAFT 2025 ANNUAL APPOINTMENTS & DESIGNATIONS Acting Mayor: Attorney: Auditor: Bond Counsel: Consulting Building Official: Development Review & Environmental Review Consultant: Electronic Funds Transfer Authority: Financial Consultants: Health Officer: Insurance Agents: Official Depositories: Official Newspaper: Planner: Fire Relief Board of Trustees (annual) COUNCIL APPOINTMENTS Charlotte Gabler Campbell Knutson Kennedy & Graven (EDA) Abdo Kennedy & Graven Rum River Construction Consultants WSB Finance Director or Designee Northland Securities CentraCare Health Monticello Physicians Clinic Christianson Group (General Liabiility) North Risk Partners - Apollo (Workers Comp & Liq. Liability) Wells Fargo (Chief Financial Officer is authorized to designate other depositories for investment purposes only) Riverwood (EDA - Fagade Improvement Loan Program) Monticello Times Steve Grittman - Grittman Consulting Rachel Leonard Staff Lloyd Hilgart Mayor Jake Olinger Fire Chief 2025 Proposed Liaison BCOL Advisory Council (voting) Central Mississippi River Regional Planning Partnership Lloyd Hilgart EDA (voting) Lloyd Hilgart & Tracy Hinz 1-94 West Corridor Coalition Charlotte Gabler IEDC Charlotte Gabler Library Board Tracy Hinz MOAA (voting) Lloyd Hilgart & Lee Martie Parks Commission Charlotte Gabler Personnel Committee Lloyd Hilgart, Lee Martie Planning Commission Kip Christianson City Council Agenda: 1/13/2025 2G. Consideration of approving an application for a temporary gambling permit for a raffle to be conducted by the Sand Dunes Gobbler Chapter of the National Wild Turkev Federation on March 1, 2025 at River Citv Extreme, 3875 School Blvd. Prepared by: City Clerk Meeting Date: ® Consent Agenda Item 1/13/2025 ❑ Regular Agenda Item Reviewed by: Approved by: N/A ACTION REQUESTED City Administrator Motion to approve the temporary gambling permit for the Sand Dunes Gobbler Chapter of the National Wild Turkey Federation for raffle being held at River City Extreme, 3875 School Boulevard. REFERENCE AND BACKGROUND The Sand Dunes Gobbler Chapter of the National Wild Turkey Federation applied for a temporary charitable gambling permit for a raffle to be held on March 1, 2025. The event is being held at River City Extreme, 3875 School Blvd. To receive a permit from the State, the City must approve the application. STAFF RECOMMENDED ACTION City staff recommends approval of the temporary gambling permit. SUPPORTING DATA • Application MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: • conducts lawful gambling on five or fewer days, and • awards less than $50,000 in prizes during a calendar year. If total raffle prize value for the calendar year will be $1,500 or less, contact the Licensing Specialist assigned to your county by calling 651-539-1900. ORGANIZATION INFORMATION 4/23 Page 1 of 3 Application Fee (non-refundable) Applications are processed in the order received. If the application is postmarked or received 30 days or more before the event, the application fee is $100; otherwise the fee is $150. Due to the high volume of exempt applications, payment of additional fees prior to 30 days before your event will not expedite service, nor are telephone requests for expedited service accepted. Organization Previous Gambling Name: Sand Dunes Gobblers Chapter of the NWTF Permit Number: X- 31175 Minnesota Tax ID Federal Employer ID Number, if any: 57-2492831 Number (FEIN), if any: Mailing Address: 8984 185th Avenue S.E. City: Becker State: MN Zip: 55308 County: Sherburne Name of Chief Executive Officer (CEO): Nancy McLaughlin CEO Daytime Phone: 763-370-1053 CEO Email: nancyamcl@gmail.com (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal = Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) F-1 A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 F I IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS -Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): River City Extreme Physical Address (do not use P.O. box): 3875 School Blvd. Check one: 0 City: Monticello Township: Zip: 55362 Zip Date(s) of activity (for raffles, indicate the date of the drawing): March 1, 2025 County: Wright County: Check each type of gambling activity that your organization will conduct: Bingo Paddlewheels Pull -Tabs Tipboards a Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. LG220 Application for Exempt Permit 4/23 Page 2 of 3 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). F-1 The application is denied. Print City Name: Signature of City Personnel: Title: Date: The city or county must sign before submitting application to the Gambling Control Board. COUNTY APPROVAL for a gambling premises located in a township The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days. F-1 The application is denied. Print County Name: Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the ey fff-d to Date: Chief Executive Officers Signature: (Si naturerrst be CEO's signature; designee may not sign) ' Print Name: Nancy McLaughlin REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer City Council Agenda: 1/13/2025 2H. Consideration of adopting corrected Resolution 2024-127 adopting the 2025 Budget, Transfers, and Other Budget -Related Authorizations Prepared by: Finance Director Reviewed by: City Clerk ACTION REQUESTED Meeting Date: 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to adopt corrected Resolution 2024-127 adopting the 2025 Budget, Transfers, and Other Budget -Related Authorizations. REFERENCE AND BACKGROUND December 9, 2024: Adopted Resolution 2024-127 adopting the 2025 Budget, Transfers, and Other Budget -Related Authorizations REFERENCE AND BACKGROUND After the City Council adopted Resolution 2024-127 at its last regularly scheduled meeting of 2024, an error in Section 3e was noted by staff. The monthly stipend for the Fire Captains was incorrectly listed as $225, and the stipend for Public Relations officer(s) was omitted. The correct amounts are $275 for the Fire Captains and $225 for the Public Relations officer(s), which is what is included in the 2025 Fire Department budget in the General Fund. These stipends were requested after discussion with the Personnel Committee, who supported the amounts in the corrected Resolution. I. Budget Impact: None. The corrected amounts are already reflected in the adopted 2025 budget. II. Staff Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommend adoption of corrected Resolution 2024-127 adopting the 2025 Budget, Transfers, and Other Budget -Related Authorizations. SUPPORTING DATA • Draft Corrected Resolution 2024-127 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-127 ADOPTING THE 2025 BUDGET, TRANSFERS AND OTHER BUDGET -RELATED AUTHORIZATIONS WHEREAS, the budget is the fiscal blue print for the entire year where the City Council has considered and incorporated all foreseeable spending plans for 2025; and WHEREAS, the City, through sound fiscal policy, establishes that current revenues will be used to finance current expenditures and regularly occurring capital expenditures; and WHEREAS, the City Council shall by this resolution set forth the total expenditures and uses, excluding depreciation, and the total revenues and other sources for each budgeted fund. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello the following is hereby approved: SECTION 1. AUTHORIZATION OF ESTIMATED REVENUES FROM ALL SOURCES, APPROPRIATIONS, AND FUND BALANCE ADDED (EXPENDED): Fund General Fund Special Revenue Funds Cemetery Small Community Development Grant Monticello Community Center Total Special Revenue Funds Debt Service Funds 2015B G.O. Bonds 2016A G.O. Bonds 2017A G.O. Bonds 2018A G.O. Bonds I2019A G.O. Bonds 2020A G.O. Bonds Total Debt Service Funds Capital Project Funds Capital Project Street Lighting Improvement Park & Pathway Improvement Park Dedication BCOL Sales Tax Total Capital Project Funds Enterprise Funds Water Sewer Stormwater Liquor Deputy Registrar Fiber Optics Total Enterprise Funds Internal Service Funds Facilities Maintenance IT Services Central Equipment Benefit Accrual Total Internal Service Funds Component Units Economic Development Authority Total Component Units Total All Funds 2025 Budgeted 2025 Budgeted Fund Balance Revenues Expenditures Added (Expended) $ 13,181,000 $ 13,181,000 $ - $ 52,000 $ 36,000 $ 27,000 - 2,067,000 2,067,000 $ 2,146,000 $ 2,103,000 $ $ 184,000 $ 214,000 $ 502,000 529,000 441,000 472,000 422,000 448,000 696,000 714,000 204,000 235,000 $ 2,449,000 $ 2,612,000 $ $ 4,667,000 $ 5,787,000 $ 160,000 380,000 687,000 916,000 6,000 - 1,000,000 215,000 $ 6,520,000 $ 7,298,000 $ $ 2,084,000 $ 3,372,000 $ 4,595,000 7,902,000 2,203,000 3,156,000 7,441,000 7,166,000 1,134,000 1,312,000 1,948,000 1,981,000 $ 19,405,000 $ 24,889,000 $ $ 700,000 $ 700,000 $ 594,000 594,000 665,000 645,000 15,000 15,000 $ 1,974,000 $ 2,954,000 $ 16,000 27,000 43,000 (30,000) (27,000) (31,000) (26,000) (18,000) (31,000) (163,000) (1,120,000) (220,000) (229,000) 6,000 785,000 (778,000) (1,288,000) (3,307,000) (953,000) 275,000 (178,000) (33,000) (5,484,000) 20,000 20,000 $ 896,000 $ 757,000 $ 139,000 $ 896,000 $ 757,000 $ 139,000 $ 46,571,000 $ 52,794,000 $ (6,223,000) SECTION 2. TRANSFERS: By resolution, the Council can amend or rescind transfers in this section as the year progresses. The following list may include transfers for projects that have not received formal council authorization. a. To EDA Fund from General Fund - $6,000 b. To Capital Projects Fund from Liquor Fund - $500,000 c. To Capital Projects Fund from Street Lighting Improvement Fund - $380,000 d. To Community Center Fund from Deputy Registrar Fund - $100,000 e. To Parks & Pathway Improvement Fund from Deputy Registrar Fund - $402,000 SECTION 3. OTHER BUDGET -RELATED AUTHORIZATIONS: a. Removes prior commitments and assignments, except those required by GASB, from fund balance classifications. b. Sets the General Fund reserve policy at 60-75% of expenditures. c. Approves Senior Center annual subsidy of $70,000. d. Approves a 3.5% wage adjustment to full-time employees (Pay Grades U9-U11, H100- H260, and S100-S260), part-time Community Center employees (Pay Grades M01-M06), other part-time and temporary employees (Pay Grades T01-T04), and paid on call firefighters commencing on first pay period beginning in January 2025. e. Sets the monthly fire department officer stipends at $700 for Fire Chief, $465 for Assistant Fire Chief, $275 for Fire Captains, $225 for Public Relations, and $320 for the Fire Secretary. (Corrected on January 13, 2025) Establishes the monthly standard health insurance benefits for union employees with an effective date of March 1, 2025 at $1,326.08 for family coverage (single coverage fully paid by City at $1,565). The monthly standard health benefits for participating non- union employees are $988.54 for the single plan and $1,959.67 for the family plan. Premium contributions are required from family/dependent plan participants for the difference between the standard benefit and coverage costs. No contribution is required from single -plan and non -plan participants. ADOPTED BYthe Monticello City Council this 91" day of December, 2024. ATTEST: Jennifer Schreiber, City Clerk CITY OF MONTICELLO Lloyd Hilgart, Mayor City Council Agenda: 1/13/2025 21. Consideration to adopt Resolution 2025-01 and Ordinance 841 adopting the 2025 Citv of Monticello Official Zoning Map. Applicant: Citv of Monticello Prepared by: Meeting Date: ® Consent Agenda Item Community & Economic Development 1/13/2025 ❑ Regular Agenda Item Coordinator Reviewed by: Approved by: Community Development Director City Administrator ACTION REQUESTED Planning Commission recommends approval of the 2025 City of Monticello Zoning Map. Motion to adopt Resolution 2025-01 and Ordinance No. 841 for adoption of the 2025 City of Monticello Official Zoning Map and appendices, based on the findings in said resolution. REFERENCE AND BACKGROUND As recommended by the Planning Commission, the City of Monticello 2025 Official Zoning Map and companion appendix maps are proposed for adoption by the City Council. The appendix maps include the Central Community District (CCD) Sub -District Map, Pointes at Cedar (PCD) Sub -District Map and the Shoreland/Mississippi Wild Scenic and Recreational River (MWSRR)/Floodplain Overlay Map. The proposed maps reflect rezoning actions which have occurred since the adoption of the last official map in January 2024. The changes adopted in 2024 are as follows: • Ordinance No. 823 — Big River Planned Unit Development • Ordinance No. 825 — Floodplain Boundary • Ordinance No. 829 — Cedar Street Storage Planned Unit Development • Ordinance No. 832 — Haven Ridge West Planned Unit Development The Shoreland/MWSRR/Floodplain map was previously updated in June 2024 with Ordinance 825 to reflect revisions as required by FEMA. The 2025 version was also corrected to include a shoreland designation for a lake just south of Monticello's southern municipal boundary, consistent with DNR and Wright County Shoreland records. There are no changes to the CCD and PCD maps for 2025. Although the City Council adopted Ordinance No. 838 for rezoning of the Broadway Plaza Planned Unit Development, that rezoning is contingent upon annexation and final plat, City Council Agenda: 1/13/2025 including resolution of all conditions of approval, which is not yet complete. Therefore, the rezoning of Broadway Plaza PUD zoning is currently not in effect. I. Budget Impact: The 2025 Planning & Zoning budget includes funding for the annual update of the Official Zoning map and ordinance publication. II. Staff Workload Impact: Staff review of the maps and ordinances is estimated at 6 hours. III. Comprehensive Plan Impact: The Monticello 2040 Vision + Plan's Implementation Chapter states that "The City will need to update its zoning regulations and zoning map, to achieve consistency with the Comprehensive Plan Vision and Land Use Plan." The Official Zoning Map is intended to reflect the City Council's zoning decisions made over the past year, which are each evaluated with reference to the Comprehensive Plan. PLANNING COMMISSION REVIEW AND RECOMMENDATION Planning Commission reviewed the proposed ordinance and held a public hearing on the zoning map during its regular meeting on January 7, 2025. The Commission had no corrections or questions regarding the zoning map. No members of the public were present to address the Commission. The Commission recommends adoption of the presented 2025 Official Zoning Map. STAFF RECOMMENDED ACTION Staff recommend adoption of the 2025 Official Zoning Map and companion appendix maps. The updated Official Zoning Map is reflective of the map amendment actions taken by the City over the prior year. The CCD and PCD maps are consistent with prior 2024 adoption and the Shoreland/MWSRR/Floodplain map has been amended to reflect the required floodplain and shoreland boundaries. SUPPORTING DATA A. Resolution 2025-01 B. Ordinance 841, Draft —Adoption of Official Zoning Map and Appendix Maps C. Resolution PC-2025-01 D. 2025 Proposed Official Zoning Map E. 2025 Shoreland/MWSRR/Floodplain Map F. 2025 CCD Subdistrict Map G. 2025 PCD Map H. 2024 Official Zoning Map and Appendices I. Ordinances for Rezoning, 2024 21 (1) CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. 2025-01 A RESOLUTION ADOPTING AN AMENDMENT TO THE OFFICIAL ZONING MAP AND ITS APPENDICES IN ITS ENTIRETY WHEREAS, the Zoning Map of the City of Monticello requires amendment; and WHEREAS, the proposed map and its appendices accommodates and furthers the intentions and policies of the Monticello 2040 Vision + Plan Comprehensive Plan; and WHEREAS, the proposed zoning map is consistent with the intent of the City's Comprehensive land use plan and current planning; and WHEREAS, the Planning Commission has conducted a public hearing on January 7th, 2025 to review the requests and receive public comment on the zoning map amendment including appendices; and WHEREAS, the Planning Commission has recommended approval of the 2025 Official Zoning Map and its appendix maps; and WHEREAS, the City Council of the City of Monticello finds that the proposed zoning map and its appendices will be consistent with the intent of the proposed zoning districts; and WHEREAS, the City Council of the City of Monticello finds that the proposed zoning map and its appendices has met the requirements for adoption as found in the zoning ordinance and state law; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello, Minnesota that the Monticello City Council approves the 2025 Official Zoning Map and its appendices per Ordinance 841. ADOPTED this 13th day of January, 2025 by the City Council of the City of Monticello, Minnesota. ►f TI [�P► � [� � ��Z�l � i'L�L�1�P► I�l I � By: Lloyd Hilgart, Mayor ATTEST: Rachel Leonard, City Administrator 21 (2) ORDINANCE NO. 841 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING AND ADOPTING THE 2025 OFFICIAL ZONING MAP AND ITS APPENDIX MAPS FOR THE CITY OF MONTICELLO THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS: Section 1. The zoning map amendments attached hereto and incorporated herein as Exhibit "A" are adopted as the Official Zoning Map under Title XV, Chapter 153, Section 153.040 of the Zoning Ordinance for the City of Monticello. Section 2. This Ordinance shall take effect and be in full force from and after its passage and publication. Revisions will be made online after adoption by Council. Copies of the complete Zoning Ordinance are available online and at Monticello City Hall upon request. ADOPTED AND APPROVED FOR PUBLICATION BY the Monticello City Council this 13th day of January, 2025. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk VOTING IN FAVOR: VOTING IN OPPOSITION: 21 (3) ORDINANCE NO. 841 EXHIBIT "A" Following are the approved amendments to the Official Zoning Map and its Appendix Maps • Ordinance No. 823 — Big River Planned Unit Development • Ordinance No. 825 — Floodplain Boundary • Ordinance No. 829 — Cedar Street Storage Planned Unit Development • Ordinance No. 832 — Haven Ridge West Planned Unit Development and including: • Shoreland/Mississippi Wild Scenic and Recreational River District/Floodplain Map • Correction to DNR basin 86007500 21 (4) CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2025-01 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MONTICELLO RECOMMENDING THAT THE CITY COUNCIL ADOPT AN AMENDMENT TO THE OFFICIAL ZONING MAP AND ITS APPENDICES IN ITS ENTIRETY WHEREAS, the Zoning Map of the City of Monticello requires amendment; and WHEREAS, the proposed map and its appendices accommodates and furthers the intentions and policies of the Monticello 2040 Vision + Plan Comprehensive Plan; and WHEREAS, the proposed zoning map is consistent with the intent of the City's Comprehensive land use plan; and WHEREAS, the Planning Commission of the City of Monticello finds that the proposed zoning map and its appendices will be consistent with the intent of the proposed zoning districts; and WHEREAS, the Planning Commission has conducted a public hearing on January 7th, 2025 to review the requests and receive public comment on the zoning map amendment including appendices; and WHEREAS, the Planning Commission finds that the proposed zoning map and its appendices has met the requirements for adoption as found in the zoning ordinance and state law; NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota: The Planning Commission recommends that the City Council adopt the amendment to the zoning map and its appendices to be identified as Ordinance No. 8XX. ADOPTED this 7tn day of January, 2025 by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION By: 4_; --- I Andrew Tapper air 21 (5) CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-202S-01 ATTEST: Angela Schu n, ommunity Development Director L = at ( - f � , Floodplain, Shoreland and MWSRR OverlayDistrict Appendix Zoning Maprn . r t to ► _ . -� �4.w , { 1 q .�. `L 0-1 y _ _..--i � +::;w.,... '� s i �� l,� r -� -' r,1 / !=.w �•�, 1. _ 'VI '7 }•_ l• 1 • .� f �� ,4 "'ff , r , `� '� .t `\`\ \ 1 ,.� _ , • 1c -tom 7 t `• '••` iii••� i4 d• _. . - x°Y .er. ` \.\ ,.,► ',\ , r'•.t.�_ I• ;• r � � r,�i, �i _ • •��we � a r 4� .�C.. � �. 11� ♦• � � � j r 77 �U "'. •. � • �'i' - \\\ s. �1 i t�• .,�`� \ � PY{'�k� 1~ , �.; •wii+' rl �: � � • � i�'�+-I-,,,�, i,�L � 1! i� - � .� '�,� �-� .:E;fr�'x.%. ;� 1.Y i "�►% Ali � �� . r'•%r � .�•-L�; � -t !'- \ ~ sr"fit i,� � ♦ .f',-�� [� .^�••, f - .. 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O, , 1 xF i „°, 7th St E d1 jl Ne , t 1 •t c F@ �.III+ri� • •'fir •� w t r� t ,• � � 1 F , i ` N Floodway* W E Flood Fringe* s 500-Year Floodplain* DNR Protected Waters Wild and Scenic Boundary _ _ z Shoreland Overlay District DNR Watercourse 'I City Boundary MOAA �. - -' �1�i n ch 'Floodplain is established and effective per FIRM Panels 27171 C0155D, 27171 C0160D, 27171 C0165D, / p atei 27171C0170D,27171C0190D ..�r Chelsea Rd / c� `0 •'•. �Ou avannah Ave 1 H: •� 1 •••rl 2 r - ,r\9 3 /� awv Ide pt od mo I ti© �. '� �%>- 's. • _ - Y � i .Qo• CND � �+ D� ,�,> I :mom: t Fen it 2 ^ _I ay.IWdrtl Ctry 1_ r.- -- Rd .� �•� h Q,'a' vegan Ct •I I 1 -i .i,?. r" • • �I wtt - -_.__ i ri � rr a 9 / t • i j. �{ } - __ ` ' N c Farmsted� `Id°+ c r, .i: • Gra�. {►:;, �`��Iss •. . 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St N • ,V ''y..r'3 ,',i`F°1 -_...q�l i 1 • 11 /•,w t �W .1 r11,111 '7 + r� f i+1. -•�-:_}. 1 � '°yBV"i. � '<< ��'DRi+N i7r►i / -P ,i -: �. w L-------iA ` � +, .• I ��FJ¢�'.. ,�ir �L�!1•l .T � / .• > �%ri`�, -sA � i N a,r .ti �.5.`' ° I . 1L : e .�-.6 y14 _ N _ -• �y ••[[-_- -_--_-_--_ _-�-_-_-_-_- stNe z I r Ir 3.IE ------------------ AAL .' • ,, / % O VAL E-1 M3 , .B• !4 •. r �. t F a •, t __ 1 •- -County-Roail-37-N:------71 t - 2 romp" • `'A w .•n ` ctlti ILL Ii.13 ~A a / s Gol • Co1 Pig Street�;-A 1 ` 1 1 CCD Sub -Districts Riverfront Broadway Walnut & Cedar General CCD r — — MN Wild and Scenic River Districts Pine Street Freeway Overlay District 0 City of Monticello CCD Sub -District 0 N W E S 1 inch = 550 feet IG Date: 12/18/2023 21 (13) LEGEND: RESIDENTIAL L Vf � IJ COMMERCIAL � � I I� � MIXED USE a l POD SUB -DISTRICT NORTHERN BIOME: POPULUS PCDSUB-DISTRICT CENTRAL BIOME: TILIA PCDSUB-DISTRICT G EXISTING Z SOUTHERN BIOME: QUERCUS j �_ _ F- i W 4 E TI - _ - - MAJOR -�" SECONDARY GATEWAY #2 _ I GATEWAY EX NORTHERN BIOME: POPULUS 1` -- MAJOR GATEWAY#1 - I«SECONDARY GATEWAY CENTRAL BIOME: 1 ! ' TILIA I GATEWAY#4 I I. PARK «`GATEWAY#3 SOUTHERN BIOME: I •� QUERCUS XISTIN i 1 i O (SECONDARY GATEWAY 3ECONLNARY GATEWAY The Pointes at Cedar District =All _ o Monticello, MN �OlI 50' 100' 200' \ ^ s b VV H y March 28, 2022 1 WSB #:019376-000 Some in Feet N 21 (14) ORDINANCE NO. 823 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE XV, § 153.047 OF THE MONTICELLO CITY CODE, KNOWN AS THE ZONING ORDINANCE, ESTABLISHING THE BIG RIVER 445 PLANNED UNIT DEVELOPMENT DISTRICT AND REZONING THE FOLLOWING DESCRIBED PROPERTY TO BIG RIVER 445 PUD: PLAT OF BIG RIVER 445 THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS: Section 1. Section § 153.047, PUD Districts, is hereby amended to add the following: (W) Big River 445 PUD District (1) Purpose. The purpose of the Big River 445 PUD District is to provide for the development of certain real estate subject to the Planned Unit Development District for mixed commercial land uses. (2) Phased Development. The Big River 445 PUD District will be developed in phases. Each phase shall be subject to review under the requirements of Monticello Zoning Ordinance, 153.028(0)(9), and to the amendment of this ordinance. (3) Permitted Uses. Permitted principal uses in the Big River 445 PUD District shall be those uses listed as permitted and conditional uses in the B-4 Regional Business District of the Monticello Zoning Ordinance, subject to the approved Final Stage PUD Development Plans dated , and development agreement dated April 8, 2024, and subject to the conditions of approval imposed by City Council Resolution 2024-32, and as may be further amended. The introduction of any other use or change in density shall be reviewed under the requirements of the Monticello Zoning Ordinance, 153.028(0)(9)(b) — Planned Unit Developments for Development Stage PUD. (4) Accessory Uses. Accessory uses shall be those commonly accessory and incidental to the various commercial uses, as specifically identified by the approved Final Stage PUD Development Plans for each phase. (5) District performance standards. Performance standards for the development of any lot in the Big River 445 PUD District shall adhere to 21 (15) ORDINANCE NO. 823 the approved Final Stage PUD plans and development agreement. (5) The specific flexibility and conditions of the Big River 445 PUD District shall be as follows A. The first phase of the District's development will include the construction of the looped private street from the easterly access abutting the west line of Lot 2 to the west boundary of the plat with the T intersections at each end extending to Chelsea Road as depicted in the Plans, together with the Public Improvements, private sidewalks and private utilities serving Lots 1 and 2, as well as private utilities for all parcels proposed to be developed abutting Chelsea Road, and all other improvements identified on the approved Phasing Plan of the Final Stage PUD. B. The PUD provides flexibility from the Subdivision Ordinance requirement that all lots have access to a public street. A legal document shall be recorded with the final plat providing access to the private street and common sidewalks which extend to Chelsea Road, and the management and maintenance of common property including stormwater, signage, landscaping, and easements for Lots 1 and 2 and Outlot A, in a form to be approved by the City. C. An executed and recordable shared parking easement for Lots 1 and 2 shall be recorded with the final plat in a form approved by the City. D. The Final Stage PUD architectural plans for Lot 2 are dated 12/18/2023 as "Option 2", and the architectural plans for Lot 1 are dated 02/23/2023. E. Shared free-standing signage and landscaping shall be as per approved Final Stage PUD Development Plans. F. Flexibility in the total area and location of wall signage for each individual principal building within the PUD shall be as per approved Final Stage PUD Development Plans for each lot. G. The location and widths of internal lot line drainage and utility easements are as per the approved plat of Bir River 445. H. An executed and recordable easement and stormwater maintenance agreement for Lots 1 and 2 and Outlot A shall be recorded with the final plat in a form approved by the City. I. Future phases of the PUD shall be reviewed for additional site amenities, including seating, walking and rest areas. (6) In such case where any proposed improvement is not addressed by the Final Stage PUD, then the regulations of the B-4 Regional Business District shall apply throughout. 2 21 (16) ORDINANCE NO.823 (7) Where there are any conflicts in the allowed uses or required performance standards between the Big River 445 PUD District and the B- 4 Regional Business District, the requirements of the Big River 445 PUD District and its associated plans shall prevail. (8) Amendments. Where changes to the PUD are proposed in the manner of use, density, site plan, development layout, building size, mass, or coverage, or any other change, the proposer shall apply for an amendment to the PUD under the terms of § 153.028(0)(10). The city may require that substantial changes in overall use of the PUD property be processed as a new project, including a zoning district amendment. Section 2. The City Clerk is hereby directed to mark the official zoning map to reflect this ordinance. The map shall not be republished at this time. Section 3. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title XV, Zoning Ordinance, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations that result from said renumbering process, provided that such changes retain the purpose and intent of the Zoning Ordinance as has been adopted. Section 4. This Ordinance shall take effect and be in full force from and after its passage and publication. The ordinance in its entirety and map shall be posted on the City website after publication. Copies of the complete Ordinance and map are available online and at Monticello City Hall for examination upon request. ADOPTED BYthe Monticello City Council this 81" day of April, 2024. Lloyd art, May r ATTEST: Je niferch ib r, City Clerkv AYES:Gabler, Hilgart, Hinz, Martie, and Murdoff NAYS:None 3 ORDINANCE NO.825 AN ORDINANCE AMENDING THE MONTICELLO CITY CODE XV, CHAPTER 153, MONTICELLO ZONING ORDINANCE, SECTIONS 153.046 (C) FOR FLOODPLAIN DISTRICT REGULATIONS THE CITY COUNCIL OF THE CITY OF MONTICELLO ORDAINS: SECTION 1. § 153.046(C) — Floodplain district is hereby amended as follows: (2) General provisions. (a) Lands to which ordinance applies. This chapter applies to all lands within the jurisdiction of the city of Monticello within the boundaries of the Floodway and Flood Fringe Districts. The boundaries of the zoning districts are determined by scaling distances on the Flood Insurance Rate Map, or as modified in accordance with § 153.046(C)(2)(a)2. below. 1. The Floodway, Flood Fringe and General Floodplain Districts are overlay districts that are superimposed on all existing zoning districts. The standards imposed in the overlay districts are in addition to any other requirements in this chapter. In case of a conflict, the more restrictive standards will apply. 2. Where a conflict exists between the floodplain limits illustrated on the official floodplain maps and actual field conditions, the flood elevations shall be the governing factor in locating the regulatory floodplain limits. 3. Persons contesting the location of the district boundaries will be given a reasonable opportunity to present their case to the Planning Commission and to submit technical evidence. (b) Incorporation of maps by reference. 1. The following maps together with all attached material are hereby adopted by reference and declared to be a part of the Official Zoning Map and this chapter. The attached material, all prepared by the Federal Emergency Management Agencv, includes: a. Currently effective €Flood iInsurance sStudy: (i) City of r, nt 41o, Minna. � I&y 19,29- b. --- l., o+F etiye Flood !ast rmee A ate ,'\L-p panels o o,.c+oa below: "ii` Wr ght C-ot .,ty, MinnesotaPanel2705340018C, effeetive &11 J1 92. 2705�4001cup off tiN,e 914 ii 099 a. Cur-.vndy effeetive Flood iz,,...,aafy .,,,a Tieed- ,may rap rcnels o or +oa 21 (18) d. PrOinx. nay 44ea ; e st,,,a.,. (i) Flood Insurance Studv for Wright County, Minnesota and Incorporated Areas, dated 1221204 dated June 20, 2024. b. Prelimir ary Currently effective Flood Insurance Rate Map panels, dated June 20, 2024, enumerated below: (i) 27171 COI SSD (ii) 27171C0160D (iii) 27171C01651) (iv) 27171 C0170D (v) 27171 C0190D (i) `j' County, Mirror t Panel 2 71.71 Gn155D dated 6Q2001 1 (ii) Wright /-`e*n y, M-inn9set, Panel 27171 GO 60P, .dated 6122Q01 1 (iii) Wright (`oumot.. Mianesot., Panel 27171f`0165Tl .dated 6/22Qn11 (iv) Wright-c- arty, "'': ";o,,.t D.,,,ol 2 71 '71 rn 1.7nr1 Elated 6Q2,1201 1 T,Ainnesota Panel 2 71'71 C01 onr� dated ti/77/7n1 1 � r�mT�nr-cvcrrrc)��ma:cw ccrr'arrcrL�Tz-cvr. vim, cncrccryzzzvrr. 2. any irUame .,,here the of+o t;,.o .,.,a 1im.;nary m--F i9ti fl t, t1,o .., ro 4fl map chcll aWy. These materials are on file in the City Clerk's Office, City of Monticello City Hall. SECTION 2. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title XV, Chapter 153, Zoning Ordinance, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations that result from said renumbering process, provided that such changes retain the purpose and intent of the Zoning Ordinance as has been adopted. SECTION 3. This Ordinance shall take effect and be in full force from and after its passage and publication. The ordinance in its entirety and map shall be posted on the City website after publication. Copies of the complete Ordinance and map are available online and at Monticello City Hall. Lloyd Hil r , Maydr� ATTEST: Je ifer chr &ibeCity Clerk AYES: Gabler, Hilgart, Hinz, Martie and Murdoff NAYS: None 21 (19) ORDINANCE NO. 829 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE XV, § 153.047 OF THE MONTICELLO CITY CODE, KNOWN AS THE ZONING ORDINANCE, ESTABLISHING THE CEDAR STORAGE PLANNED UNIT DEVELOPMENT DISTRICT AND REZONING THE FOLLOWING DESCRIBED PROPERTY TO CEDAR STREET STORAGE PUD: PLAT OF CEDAR STREET STORAGE ADDITION THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS: Section 1. Section § 153.047, PUD Districts, is hereby amended to add the following: (W) Cedar Street Storage PUD District (1) Purpose. The purpose of the Cedar Street Storage PUD District is to provide for the development of certain real estate subject to the Planned Unit Development District for commercial self -storage land uses. (2) Phased Development. The Cedar Street Storage PUD District will be developed in a single phase. (3) Permitted Uses. Permitted principal uses in the Cedar Street Storage PUD District shall be Commercial self -storage, as defined in the Monticello Zoning Ordinance, along with administrative offices, subject to the approved Final Stage PUD Development Plans dated July 3, 2024, and development agreement dated June 24, 2024, and subject to the conditions of approval imposed by City Council Resolution No. 2024-53, and as may be further amended. The introduction of any other use or change in density shall be reviewed under the requirements of the Monticello Zoning Ordinance, 153.028(0)(9)(b) — Planned Unit Developments for Development Stage PUD. (4) Accessory Uses. No other accessory uses shall be permitted in the Cedar Street Storage PUD District, nor shall any outdoor storage be allowed. (5) District performance standards. Performance standards for the development of any lot in the Cedar Street Storage PUD District shall adhere to the approved Final Stage PUD plans and development 2I (20) ORDINANCE NO. 829 agreement. (5) The specific flexibility and conditions of the Cedar Street Storage PUD District shall be as follows A. Multiple principal buildings are permitted on the single parcel in the district. B. The PUD provides flexibility from building setback requirements, particularly along the south boundary of a zero setback. C. Parking for the facility shall be informal and scattered throughout the district as required by tenants. D. Free-standing signage and landscaping shall be as per approved Final Stage PUD Development Plans. E. No outdoor storage shall be permitted within the PUD. (6) In such case where any proposed improvement is not addressed by the Final Stage PUD, then the applicant shall seek a PUD Amendment per the processes of the Monticello Zoning Ordinance and as directed by the Community Development Department. (7) Where there are any conflicts in the allowed uses or required performance standards between the Cedar Street Storage PUD District and any other applicable zoning regulations, the requirements of the Cedar Street Storage PUD District and its associated plans shall prevail. (8) Amendments. Where changes to the PUD are proposed in the manner of use, density, site plan, development layout, building size, mass, or coverage, or any other change, the proposer shall apply for an amendment to the PUD under the terms of § 153.028(0)(10). The city may require that substantial changes in overall use of the PUD property be processed as a new project, including a zoning district amendment. Section 2. The City Clerk is hereby directed to mark the official zoning map to reflect this ordinance. The map shall not be republished at this time. Section 3. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title XV, Zoning Ordinance, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations that result from said renumbering process, provided that such changes retain the purpose and intent of the Zoning Ordinance as has been adopted. 2 21 (21) ORDINANCE NO.829 Section 4. This Ordinance shall take effect and be in full force from and after its passage and publication. The ordinance in its entirety and map shall be posted on the City website after publication. Copies of the complete Ordinance and map are available online and at Monticello City Hall for examination upon request. ADOPTED BYthe Monticello City Council this 241h day of June, 2024. Lloyd Hilgart, Vayor ATTEST: Je nifer Scei er ity Clerk AYES: Gabler, Hilgart, Hinz, Martie and Murdoff NAYS: None 3 21 (22) ORDINANCE NO. 832 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE XV, § 153.047 OF THE MONTICELLO CITY CODE, KNOWN AS THE ZONING ORDINANCE, ESTABLISHING THE HAVEN RIDGE WEST PLANNED UNIT DEVELOPMENT DISTRICT AND REZONING THE FOLLOWING DESCRIBED PROPERTY TO HAVEN RIDGE WEST PUD: Plat of Haven Ridge West THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS: Section 1. Section § 153.047, PUD Districts, is hereby amended to add the following: (XX) Haven Ridge West PUD District (1) Purpose. The purpose of the Haven Ridge West PUD District is to provide for the development of certain real estate subject to the Planned Unit Development District for residential land uses, according to the approved plat(s) thereof, and Final Stage PUD plans as approved by the City Council. (2) Phased Development. The Haven Ridge West PUD District will be developed in multiple phases, according to the phasing plan adopted as a part of the Final Stage PUD. (3) Permitted Uses. Permitted principal uses in the Haven Ridge West PUD District shall be residential uses at densities consistent with the Final Plat(s) and approved PUD plans. All development shall be subject to the approved Final Stage PUD Development Plans and development agreement and subject to the conditions of approval imposed by City Council Resolution No.2024- , and as may be further amended. The introduction of any other use or change in density shall be reviewed under the requirements of the Monticello Zoning Ordinance, 153.028(0)(9)(b) — Planned Unit Developments for Development Stage PUD. No construction shall be allowed in any phase of the Haven Ridge West PUD District until such phase shall have received final plat approval into lots and blocks, and the City Council shall have approved a Final Stage PUD for said phase. The City Council may approve a mass grading plan that incorporates rough grading approval only in phases which have not 21 (23) ORDINANCE NO.832 received Final Plat or Final PUD plan approval, subject to the City approving a grading plan and stormwater management permit and receiving financial securities adequate to ensure appropriate environmental and other controls. (4) Accessory Uses. Accessory uses in the Haven Ridge West PUD District shall consist solely of those used as illustrated on the Final PUD Development Plan. No other accessory uses shall be permitted in the Haven Ridge West PUD District, with the exception that single family residential lots may construct detached accessory buildings in accordance with the regulations as identified in the R-1 Zoning District and in accordance with Section 153.092, Accessory Use Standards. Any approved accessory use under the Final PUD Development Plans shall adhere to and be subject to all requirements and regulations of this ordinance and of the Monticello Zoning Ordinance. (5) District performance standards. Performance standards for the development of any lot in the Haven Ridge West PUD District shall adhere to the approved Final Stage PUD plans for each phase of the PUD and applicable development agreement, as well as those requirements as listed in Table 153.047(XX)-1 of this Ordinance. (5) The specific flexibility and conditions of the Haven Ridge West PUD District shall be as follows: A. Modifications to minimum lot width for 52, 62', and 80' foot minimum single-family lot widths as established on the approved PUD and plat plans. B. Modification to minimum lot area for lot areas below the average for R-1 or R-A standards as established on the approved PUD and plat plans. C. Modifications to building setbacks for front, and side setbacks reduced from R-1 and R-A standards) as established on the approved PUD and plat plans. D. Modifications to building materials reducing brick or stone coverage to 10% or 15%, below the 20% standard as identified on the table included with this ordinance. E. Private street development for the townhouse portion of the property as established on the approved PUD and plat plans. F. Variance to subdivision block length in excess of the 1,320 foot standard as established on the approved PUD and plat plans. G. Modification to building square footage reducing minimum finishable area from 2,000sf to 1500sf. 2 21 (24) ORDINANCE NO. 832 H. Modification to garage setback related to living space from 6 feet to 5 feet. I. Retention of rural -section road development on several sections of existing roadway as established on the approved plat plans. J. The PUD provides a variety of single family attached and detached housing options per the approved phasing plan. K. Parking for the project shall be per the approved site plan and meets or exceeds all requirements. L. The Final Stage PUD architectural plans for the subject property are required to generally reflect the standards in the table included in this ordinance and shall be reviewed and approved with each phase and its associated revised Final Stage PUD. M. Landscaping shall be as per approved each Final Stage PUD plans, consistent with the original Final Stage PUD, and as administratively approved per Monticello City Code. N. Easements as required for the trail areas of this PUD shall be provided as required in the approved Development Stage PUD plans. 0. Significant conservation areas are reserved in their natural state as shown on the approved Development Stage PUD plans, and/or developed to provide public trail and open space access throughout the project, including extensive tree preservation, internal trail connections, and trail development along the wetland/pond areas adjoining the south portion of Haven Ridge West. P. Right of way, including construction, for roundabout intersections as directed by the City. Q. Other conditions and amenities as identified by City Council Resolution No. 2024-XX, approving the Final Plat and Final Stage PUD. (6) In such case where any proposed improvement, or any development phase, is not addressed by the Final Plat or Final Stage PUD, then the applicant shall seek a PUD Amendment per the processes of the Monticello Zoning Ordinance and as directed by the Community Development Department. (7) Where there are any conflicts in the allowed uses or required performance standards between the Haven Ridge West PUD District and any other applicable zoning regulations, the requirements of the Haven Ridge West PUD District and its associated plans shall prevail. 3 21 (25) ORDINANCE NO.832 (8) Amendments. Where changes to the PUD are proposed in the manner of use, density, site plan, development layout, building size, mass, or coverage, or any other change that does not meet the requirements for a PUD Administrative Amendment or PUD Adjustment, the proposer shall apply for an amendment to the PUD under the terms of § 153.028(0)(10). The city may require that substantial changes in overall use of the PUD property be, processed as a new project, including a zoning district amendment. Section 2. The City Clerk is hereby directed to mark the official zoning map to reflect this ordinance. The map shall not be republished at this time. Section 3. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title XV, Zoning Ordinance, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations that result from said renumbering process, provided that such changes retain the purpose and intent of the Zoning Ordinance as has been adopted. Section 4. This Ordinance shall take effect and be in full force from and after its passage and publication. The ordinance in its entirety and map shall be posted on the City website after publication. Copies of the complete Ordinance and map are available online and at Monticello City Hall for examination upon request. ADOPTED BYthe Monticello City Council this 26th day of August, 2024. ATTEST: AYES: Gabler, Hilgart, Martie and Murdoff NAYS: None ABSENT: Hinz Lloyd(' art, Ma r , Ell City Council Agenda: 1/13/2025 2J. Consideration of adopting Resolution 2025-02 authorizing submission of a 2025 Outdoor Recreation Grant application for Bertram Chain of Lake Athletic Park improvements Prepared by: Parks & Recreation Director Reviewed by: Finance Director ACTION REQUESTED Meeting Date 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to adopt Resolution 2025-02 authorizing the submission of a 2025 Outdoor Recreation Grant application for Bertram Chain of Lakes Athletic Park improvements. REFERENCE AND BACKGROUND As part of continued efforts to develop the Bertram Chain of Lakes Regional (BCOL) Athletic Park, staff requests to submit an application to the MN Department of Natural Resources (DNR) 2025 Outdoor Recreation Grant Program in partnership with Wright County. City staff will be the author of the grant. The application will include the following improvements: • Pickleball Courts • Lighting • Site amenities • Landscaping • Trail access The DNR's Outdoor Recreation Grant is designed to assist local governments in acquiring park land and in developing or redeveloping it. The funding for the 2025 Grant comes from the Land and Water Conservation Fund, a federal funding source. Applications to the program are due March 31, 2025. Grant awards are expected to be announced in summer 2025, with an award expiration on December 31, 2027. Grant recipients are reimbursed based on 50% of the total eligible costs. The maximum grant award is $350,000 (for a total project cost of $700,000). The local match can consist of cash, or the value of materials, labor, and equipment used by the local sponsor or by donations or any combination thereof. Costs must be incurred and paid before reimbursement can be made. The Outdoor Recreation Grant application requires the applicant to provide detailed information on the project scope, implementation schedule, environmental considerations, plan design, and preliminary estimates for overall project cost and funding. If awarded grant City Council Agenda: 1/13/2025 funds for these improvements at the BCOL Athletic Park, the costs associated with the park improvements will include the stated $350,000 in required City match for site improvements. It is noted that the required local match amount may be subject to change based on the final grant award amount. City staff and WSB are in the process of estimating construction costs; and it is anticipated that construction costs would not go over $700,000 for this phase of the project. The Monticello Parks, Arts & Recreation Commission, the Bertram Chain of Lakes Advisory Council, and Wright County Parks & Recreation support the grant application submission. Grant application submittal does not obligate the City to accept a grant award. Grant acceptance and local match authorization would be a future consideration. I. Budget Impact: If grant funds are secured for the improvements, the City's local match is proposed to come from either the BCOL local option tax revenue or Park & Pathway Improvement Fund reserves depending on future discussion on specific use of the sales tax proceeds. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: Bertram Chain of Lakes Regional Park is identified as a priority throughout the Monticello 2040 Comprehensive Plan. STAFF RECOMMENDED ACTION Staff recommend adopting Resolution 2025-02 to support applying for a 2025 Outdoor Recreation Grant. While the approved local sales tax for the BCOL Regional Athletic Park is a critical funding source, staff believe supplementing that revenue with grants is in the best interest of the park and the community. SUPPORTING DATA A. Bertram Masterplan B. Resolution 2025-02 LEGEND (2)EXISTING MULTI -PURPOSE FIELDS (8) EXISTING ACCESSIBLE PARKING SPACES ON BITUMINOUS PAVEMENT EXISTING GRAVEL PARKING LOT EXISTING PARK ENTRANCE EXISTING IRRIGATION MAIN PARK BOUNDARY (115 AC) ADJACENT LAND USE: AGRICULTURAL CITY OF MONTICELLO Signature Printed Name & Title 1 1 1 1 1 1 1 1 1 r 1 1 R 100,000 S.F. MULTIPURPOSE _ _ OWNED PROPERTY BOUNDARY (x ACRES) INDOOR SPORTS COMPLEX _ •_- — �_— — ~ " "' " "' .. PROPOSED IMPROVEMENTS � , r , 1 EXISTING TO REMAIN 1 FUTURE FUTURE 1 I II 1 1 1 1 1 BALLFIELDS BALLFIELDS ( I II 1 1 ( I II 1 1 I _ 1 i '---------- I EXTENDIRRIGATIONMAIN II 1 1 r 1 __.z:--------_- _--------- ------- ---- -• 1 1 jT1T11M ITTTI i f 1111 11TTTT1T1T1 l t 1111TT1TTTi11 t' Tj 1 iTl ► i rnPTiT1T11TTTT11 , 1 1 EXPAND GRAVEL HARKING lire►,l,fil�1�� f�ll ,1 �l� .IIll.lIl1llll.�� I11 ,ci i�i,� , ,; 1 1 LOT (+145 SPACES) I�ti'11ii>;iiili�i]Ililifi� ��'�t�f�l��i�l�i{1t1� ��Illili��i�►��i;►�� I�I�fll��,i.l�iil►��,1,1� 1 1 Ltutitilitititituu 1ll1111t1ll11IJt1111 llllllllll.tlllllllll1111 1 I 1 I (5) ACCESSIBLE PARKING SPACES - ' •~ ` ON BITUMINOUS PAVEMENT t L J ' PICNIC SHELTER ———————————————————— — — — — —— EXISTING POND I w I !. Q1 01 EXISTING ' 01 MULTI -PURPOSE E FUTURE OI FIELDS PARKING � ' Q m ' T 1 ' 1 r 1 � ' 1 I 1 E 1 t ' C 1J 1 tA4 r (8)---, PICKLEBALL COURTS FUTURE RECREATION FIELDS EXISTING PUMP STATION 1 1 ---I 1 0-4 PICNIC AREA WITH SHELTER 1 1 1 GRAVEL TRAIL MUL"IPURPOSE 1 RECREA'IONAL FIELDS 1 1 1 1 1 1 Of ADJACENT LAND USE: BERTRAM CHAIN OF LAKES REGIONAL PARK CAMPGROUND CONCRETE PAD WITH BENCH, ��. WATER FOUNTAIN, AND TEMPORARY RESTROOMS -f. �� ♦ (7) ACCESSIBLE PARKING SPACES ♦ #### MAINTENANCE 1 ON BITUMINOUS PAVEMENT or BUILDING 1 GRAVEL PARKING LOT (+300 SPACES) EXTEND IRRIGATION MAIN TWO- WAY GRAVEL ROAD CANOPY TREES (TYP.) BERM (TYP.) ONE-WAY GRAVEL ENTRANCE ROAD LONG LAKE Date ADJACENT LAND USE: BERTRAM CHAIN OF LAKES REGIONAL PARK 0' 1_ MMM% 300' 0100 STATE OF MINNESOTA COUNTY OF WRIGHT CITY OF MONTICELLO RESOLUTION 2025-02 RESOLUTION AUTHORIZING SUBMISSION OF OUTDOOR RECREATION GRANT APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES FOR BERTRAM CHAIN OF LAKES PARK IMPROVEMENTS BE IT RESOLVED that the City of Monticello act as legal sponsor for the project contained in the Outdoor Recreation Grant application to be submitted on March 31, 2025, and that the City Administrator and/or Park & Recreation Director is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Monticello. BE IT FURTHER RESOLVED that the applicant has read the Conflict -of -Interest Policy contained in the Outdoor Recreation Grant Program Manual and, upon discovery, certifies it will report to the State any actual, potential, or perceived individual or organizational conflicts of interest to the application or grant award. BE IT FURTHER RESOLVED that the City of Monticello has the legal authority to apply for financial assistance, and it has the financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Monticello has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that the City of Monticello has or will acquire fee title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the State, the City of Monticello may enter into an agreement with the State for the above -referenced project, and that the City of Monticello certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. NOW, THEREFORE BE IT RESOLVED that the City Administrator and/or Park & Recreation Director is hereby authorized to execute such agreements as necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Monticello on January 13th, 2025. 11 SIGNED: (Signature) WITNESSED: (Signature) (Title) (Date) (Title) (Date) City Council Agenda: 1/13/2025 2K. Consideration of adopting Resolution 2025-03 approving a grant agreement with the Minnesota Department of Transportation (MnDOT) for Federal Infrastructure Investment and Jobs Act (IIJA) Grants Technical Assistance in the amount of $30,000 Prepared by: Meeting Date: ® Consent Agenda Item Public Works Director/City Engineer 1/13/2025 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director City Administrator ACTION REQUESTED Motion to approve Resolution 2025-03 approving a grant agreement with MnDOT for IIJA Grants Technical Assistance in the amount of $30,000. REFERENCE AND BACKGROUND The City was awarded a $30,000 grant from the IIJA Grants Technical Assistance Program. This program was made available by MnDOT to help local governments seeking to apply for federal discretionary grants for transportation purposes. Funds can be used for grant writing, analysis, planning, pre -engineering and other similar items. Staff propose to use the grant funds to review the City's Federal Roadway Classification system and assist with potential roadway reclassification. This review and reclassification would make any roadways identified eligible for future federal discretionary grants. Grant funds are also proposed to be used to perform initial project scoping for projects identified to be used for future grant applications. This grant requires no local match. I. Budget Impact: The $30,000 in grant funds will offset costs associated with the classification study. II. Staff Workload Impact: Minimal time to apply for the grant. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approving the grant agreement. SUPPORTING DATA A. Resolution 2025-03 B. Grant Agreement C. Federal Classification Map 2K (1) CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2025-03 STATE FUNDED PROGRAM FOR IIJA DISCRETIONARY GRANT ASSISTANCE TERMS AND CONDITIONS SAP 222-589-001 WHEREAS, the City of Monticello has applied to the Commissioner of Transportation for a grant from the State Program for IIJA Assistance; and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $30,000 by reason of the lowest responsible bid; NOW THEREFORE, be it resolved that the City of Monticello does hereby agree to the terms and conditions of the grant consistent with Minnesota Laws 2023, Chapter 68, Article 1, Section 2, Subdivision 5(a), and will pay any additional amount by which the cost exceeds the estimate, and will return any amount appropriated for the project but not required. The proper city officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above -referenced grant. ADOPTED BYthe Monticello City Council this 13t" day of January, 2025. y11V901aLTA IQ0111[y111to] Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk M(2)DEPARTMENT OF MnDOT Agreement No. 1055415 TRANSPORTATION SP or SAP No.222-589-001 STATE OF MINNESOTA FEDERAL TRANSPORTATION GRANTS TECHNICAL ASSISTANCE AND IIJA DISCRETIONARY MATCH GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and ("Grantee"): Public Entity (Grantee) name, address and contact person: City of Monticello 505 Walnut Street Monticello MN 55362 Contact: Matt Leonard, Public Works Director/City Engineer RECITALS 1. General Funds were appropriated to provide grants for technical assistance to a requesting local unit of government that seeks to submit an application for a federal discretionary grant for a transportation -related purpose in Minnesota Laws 2023, Chapter 68, Article 1, Section 2, Subdivision 5(a). 2. General funds were appropriated to make state funded grants to a federal grant recipient in Minnesota Laws 2023, Chapter 68, Article 1, Section 2, Subdivision 5(a). 3. Grantee has been awarded Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match funds in session law as noted above. 4. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. Pursuant to Minn. Stat.§ 1613.98, Subd. 1, Grantee agrees to minimize administrative costs as a condition of this agreement. AGREEMENT TERMS Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§1613.98, Subd. 5. As required by Minn.Stat.§1613.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration Date. This agreement will expire on December 31, 2026, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure. 1.4 Exhibits. Exhibit A: Sources and Uses of Funds Schedule; Exhibit B: Grant Application; and Exhibit C: Grantee Resolution Approving Grant Agreement are attached and incorporated into this agreement. 2 Grantee's Duties 2.1 Grantee will conduct activities in accordance with its grant application, or in the case of legislatively selected projects, in accordance with the enabling session law, which is attached to this Agreement as Exhibit B. 2.2 Grantee will comply with all required grants management policies and procedures set forth through Minn. Stat.§16B.97, Subd. 4 (a) (1). 2.3 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. CM State Aid Federal Transportation Grants Technical Assistance or 11JA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (3) MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 3 Time 3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by Grantee under this agreement as follows: 4.1.1 Compensation. Grantee will be reimbursed for actual, incurred costs that are eligible under in Minnesota Laws 2023, Chapter 68, Article 1, Section 2, Subdivision 5(a). Grantee shall use this grant solely to reimburse itself for expenditures it has already made to pay for the costs of one or more of the activities listed under section 2.1. 4.1.2 Sources and Uses of Funds. Grantee represents to State that the Sources and Uses of Funds Schedule attached as Exhibit A accurately shows the total cost of the project and all of the funds that are available for the completion of the project. Grantee agrees that it will pay for any costs that are ineligible for reimbursement and for any amount by which the costs exceed State's total obligation in section 4.1.3. Grantee will return to State any amount appropriated but not required. 4.1.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $30,000.00. 4.2 Payment 4.2.1 Invoices. Grantee will submit state aid pay requests for reimbursements requested under this grant agreement. The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. 4.2.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.2.3 State's Payment Requirements. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes § 16A.124. State will make undisputed payments no later than 30 days after receiving Grantee's invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice. 4.2.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4.2.4.1 The State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided with at least seven calendar days of notice prior to any monitoring visit or financial reconciliation. 4.2.4.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4.2.4.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.2.5 Unexpended Funds. The Grantee must promptly return to the State at grant closeout any unexpended funds that have not been accounted for in a financial report submitted to the State. 4.2.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 4.3 Contracting and Bidding Requirements. If Grantee is a municipality as defined by Minn. Stat. § 471.345, subdivision 1, then Grantee shall comply with the requirements of Minn. Stat. § 471.345 for all procurement under this Agreement. 5 Conditions of Payment All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. CM State Aid Federal Transportation Grants Technical Assistance or HJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (4) MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 6 Authorized Representatives 6.1 The State's Authorized Representative is: Marc Briese, Programs Engineer, MnDOT State Aid Office 395 John Ireland Boulevard, MS 500 St. Paul, MN 55155 Office: 651-366-3802 marc.briese@state.mn.us or his/her successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: Matt Leonard Public Works Director/City Engineer 505 Walnut Street Monticello MN 55362 763-271-3271 Matt.Leonard(a)MonticelloMN.2ov If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. Assignment Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either parry. 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. Liability Grantee and State agree that each will be responsible for its own acts and the results thereof to the extent authorized by law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of State is governed by the provisions of Minn. Stat. Sec. 3.736. If Grantee is a "municipality" as that term is used in Minn. Stat. Chapter 466, then the liability of Grantee is governed by the provisions of Chapter 466. Grantee's liability hereunder shall not be limited to the extent of insurance carried by or provided by Grantee, or subject to any exclusion from coverage in any insurance policy. CM State Aid Federal Transportation Grants Technical Assistance or HJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (5) MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 State Audits Under Minn. Stat. § 1613.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either Grantee or the State. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. & 176.181. Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third parry as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13 Termination; Suspension 13.1 Termination. The State or Commissioner of Administration may unilaterally terminate this agreement at any time with or without cause, upon written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 13.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 13.3 Termination for Insufficient Funding. The State may immediately terminate this agreement if: 13.3.1 It does not obtain funding from the Minnesota Legislature; or 13.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 13.4 Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 14 Data Disclosure Under Minn. Stat. � 270C.65. Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These 4 CM State Aid Federal Transportation Grants Technical Assistance or 11JA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (6) MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 15 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee's contract award on this Project. 16 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 18 Additional Provisions 18.1 Prevailing Wages. Grantee agrees to comply with all of the applicable provisions contained in Minnesota Statutes Chapter 177, and specifically those provisions contained in Minn. Stat.§. 177.41 through 177.435 as they may be amended or replaced from time to time with respect to the project. By agreeing to this provision, Grantee is not acknowledging or agreeing that the cited provisions apply to the project. 18.2 E-Verification. Grantee agrees and acknowledges that it is aware of Minn. Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order. 18.3 Telecommunications Certification. If federal funds are included in Exhibit A, by signing this agreement Grantee certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Grantee does not and will not use any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Grantee will include this certification as a flow down clause in any contract related to this agreement. 18.4 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: httDs://edocs-Dublic.dot.state.mn.us/edocs public/DMResultSet/download?docld=11149035. If federal CM State Aid Federal Transportation Grants Technical Assistance or HJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (7) MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 funds are included in Exhibit A, Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by State. 18.5 Use, Maintenance, Repair and Alterations. The Grantee shall not, without the written consent of the State and the Commissioner, (i) permit or allow the use of any of the property improved with these grants funds (the Real Property) for any purpose other than in conjunction with or for the operation of a county highway, county state -aid highway, town road, or city street and for other uses customarily associated therewith, such as trails and utility corridors , (ii) substantially alter any of the Real Property except such alterations as may be required by laws, ordinances or regulations, or such other alterations as may improve the Real Property by increasing its value or which improve its ability to be used for the purposes set forth in section (i), (iii) take any action which would unduly impair or depreciate the value of the Real Property, (iv) abandon the Real Property, or (v) commit or permit any act to be done in or on the Real Property in violation of any law, ordinance or regulation. If the Grantee fails to maintain the Real Property in accordance with this Section, the State may perform whatever acts and expend whatever funds necessary to so maintain the Real Property, and the Grantee irrevocably authorizes the State to enter upon the Real Property to perform such acts as may be necessary to so maintain the Real Property. Any actions taken or funds expended by the State shall be at its sole discretion, and nothing contained herein shall require the State to take any action or incur any expense and the State shall not be responsible, or liable to the Grantee or any other entity, for any such acts that are performed in good faith and not in a negligent manner. Any funds expended by the State pursuant to this Section shall be due and payable on demand by the State and will bear interest from the date of payment by the State at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per year based upon a 365-day year. [The remainder of this page has intentionally been left blank.1 CM State Aid Federal Transportation Grants Technical Assistance or HJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (8) GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. LN Title: Citv Administrator Date Title: Public Works Director/City Engineer Date: Bv: Title: Date: MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 DEPARTMENT OF TRANSPORTATION Approval and Certifying Encumbrance as required by Minnesota Statutes § 16A.15 and 16C.05 Lo State Aid Programs Manager (with delegated authority) Date: DEPARTMENT OF TRANSPORTATION CONTRACT MANAGEMENT LN Date: 7 CM State Aid Federal Transportation Grants Technical Assistance or HJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (9) USES OF FUNDS Expenses Amount ........ .........------------------------------- ...................................................................................................! ----------------------------------------------------------------------- Items Paid for with General Fund Grant Funds: Engineering Items paid for with Non- .............. General Fund Grant Funds: $ 30.000.00 MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 EXHIBIT A SOURCES AND USES OF FUNDS SCHEDULE SOURCES OF FUNDS Entity Supplying -Funds Amount --------------------------------------------------------------------------------------------------------=----------........................................................... State Funds: ........................................................................................................ 2023 IIJA Tech Assistance $ 30,000.00 Funds, General Fund Grant, SAAS Acct 413 $0.00 -------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------- Other: --------------------------------------------------------------------------------------------------------_-------------------------------------------------------------......... ................................................................................................................................................................................................................................................................................ ....................................................................... TOTAL FUNDS $ 30,000.00 = TOTAL PROJECT $ 30.000.00 COSTS ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- CM State Aid Federal Transportation Grants Technical Assistance or RJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (10) EXHIBIT B GRANT APPLICATION Attach the grant application for the project MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 CM State Aid Federal Transportation Grants Technical Assistance or UJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (11) From: noreDlv(&formstack.com To: MN DOT SALTIRHELP,; Briese. Marc (DOTI; Bottos. Elisa (DOT). Subject: II]A Grants Technical Assistance Application Date: Tuesday, November 14, 2023 3:12:31 PM This message may be from an external email source. Do not select links or open attachments unless verified. Report all suspicious emails to Minnesota IT Services Security Operations Center. ❑® Formstack Submission For: IIJA Grants Technical Assistance Application Submitted at 11/14/23 3:12 PM Name of Agency: Address of Agency: Name: Address: Phone: Email: Project Description. Include a brief description of the project for which federal funds are being sought.: City of Monticello 505 Walnut Street Monticello 55362 Matt Leonard 505 Walnut Street Monticello, MN 55362 (763) 271-3271 matt.leonard@ci.monticello.mn.us There are several potential projects that federal funding might be sought for, depending on the federal program criteria - including but not limited to the following: 1. PEL 25 Study 2. I-94 Interchange 3. Fallon Avenue Reconstruction 4. Chelsea Road Reconstruction 2K (12) Federal Discretionary Grant Program Being Pursued.: Name of Federal Awarding Agency: State Funds Requested for IIJA Grants Technical Assistance. $30,000 is the max, and not more than one grant per local agency per year. Tribes are eligible for more than one grant per year.: Consultant, if known. If consultant has been selected, include name here. If not, write "consultant not selected yet." Note that grant agreement cannot be executed until a consultant is selected and the anticipated necessary grant amount is known.: Anticipated start date of consultant contract. Note that any consultant costs incurred before a state funded grant agreement is executed are not eligible for re-imbursement.: Anticipated closing date of federal grant opportunity. Include actual due date of federal grant application, if known. If not known, including estimated date and "(estimated).": Mitigate the impacts of climate change in reducing emissions or 5. Local share of MNDOT T.H. 25 Corridor project planned for construction in 2030. To be determined, could be RAISE, MEGA, Rural Surface Transportation, SS4A, PROTECT, etc. To be determined 300000 consultant not yet selected To be determined It depends on the due date for the federal grant(s) that are applied for. Potential projects will include roundabouts, pathways, sidewalks, which are key 2K (13) improving infrastructure resiliency.: Provide benefit to areas of persistent poverty or historically disadvantaged communities.: Improve safety for all users.: infrastructure in reducing emissions. To be determined All potential candidate projects will include safety improvements for both pedestrian and vehicular traffic. Copyright © 2023 Formstack, LLC. All rights reserved. This is a customer service email. Formstack, 11671 Lantern Road, Suite 300, Fishers, IN 46038 2K (14) MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 EXHIBIT C GRANTEE RESOLUTION APPROVING GRANT AGREEMENT 10 CM State Aid Federal Transportation Grants Technical Assistance or RJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (15) CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO.2025-XX MnDOT Agreement No. 1055415 SP or SAP No.222-589-001 STATE FUNDED PROGRAM FOR IIJA DISCRETIONARY GRANT ASSISTANCE TERMS AND CONDITIONS SAP 222-589-001 WHEREAS, the City of Monticello has applied to the Commissioner of Transportation for a grant from the State Program for IIJA Assistance; and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $30,000.00 by reason of a competitive request for proposals; NOW THEREFORE, be it resolved that the City of Monticello does hereby agree to the terms and conditions of the grant consistent with Minnesota Laws 2023, Chapter 68, Article 1, Section 2, Subdivision 5(a), and will pay any additional amount by which the cost exceeds the estimate, and will return any amount appropriated for the project but not required. The proper city officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above -referenced grant. ADOPTED BY the Monticello City Council this 131h day of January, 2025. 11 CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024) 2K (16) 4'ir(h Lake January 3, 2025 Monticello Federal Roadway Classification Counties Principal Arterial - Other Minor Collector MnDOT Functional Classifications Minor Arterial Local Interstate Major Collector Federal Adjusted Urban Area Boundaries 1:72,224 0 0.42 0.85 1.7 mi 0 0.5 1 2 km Esri, NASA, NGA, USGS, FEMA, Metropolitan Council, MetroGlS, Esn, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, City Council Agenda: 1/13/2025 2L. Consideration of approving a contract with WSB for Federal Infrastructure Investment and Jobs Act (IIJA) Grant Technical Assistance in the amount of $30,000 Prepared by: Meeting Date: ® Consent Agenda Item Public Works Director/ City Engineer 1/13/2025 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director City Administrator ACTION REQUESTED Motion to approve a contract with WSB for IIJA Grant Technical Assistance in the amount of $30,000. REFERENCE AND BACKGROUND The City received a $30,000 grant from the IIJA Grants Technical Assistance Program. The funds are proposed to be used to review the City's Federal Roadway Classification system. This will identify additional corridors that would qualify for the classification. Many grants administered by MnDOT require funds to be utilized on federally classified roadways. Roadways such as Fallon Avenue south of Chelsea Road and 85t" Street east of Highway 25 were initially identified as roadways to evaluate for potential federal classification. This project will also review the City's current Capital Improvement Plan, identify projects potentially eligible for IIJA funding, and prepare scoping documents for future grant applications. Staff solicited a proposal from WSB who completed the transportation plan update with the Monticello 2040 Comprehensive Plan and the feasibility study for extending trunk utilities along Fallon Avenue. If approved, the project can start once the grant agreement is executed by MnDOT and completed this year. I. Budget Impact: The total estimated project cost is $30,000 and will be reimbursed from MnDOT grant funds. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommend approving the contract and using the grant funds for this purpose. SUPPORTING DATA • Proposal 1"# &'( )*+,- „ /„ + 0(1 2& 3-31 "+"#3345 6 &"/6 (718+ ('7 7" 7 77 / ' 9(7 2: (:7'7 / + 7; 7 '77 7 7< 7 7 7 ' 7/ 7< + '5),:.)*:)3.* '=(/'/18 7 ('7 2 27 / 18 7"2 7 7' FAIL <( 7 7 + '/ 9'18 7 77 ' 77+2+ <"7+@ 7(/ 7/ (7 ( ,-,4/7 7+ ;+77 718'7 7 2 (9/ 718' 79 77 +797 + '+182 7+0 2>' @:' @?/ 18 "" @7 7/7' 7 7/18 7/ iRME 7<7 ( TW 17 7 7< 18A ; 2 ( 7 '/ 77 /77 9' 77 7::+7 ; 7 +27 ;7 7 ;+ 7A9 7 1 A,-,4/7' B '++7 7 7( 7/17 7 2' +" +7 + "77 77B 7 7/ ( /18 27 777 7 27 77 7 2 m 187 " @7 18 "" @7 87 "2,+ 77( 6 18 ""@7; %8c 1877( '7 277 / &' 2 ('0 7( 7' &0 1 ' g7( +' + ,< g 8c 8 ; 77'; ' 77722:'/ 7 7( 2 )/ 18 '7; (/7' 0 7 7'77 /79'7 2( ///////////////////////////////////////////////////////////////////// )4+,-,3 +,-,3 7 87 27 (+18 7 ::9(7/ 2)$ 2,$ ; 24$ ( 187 7 2 27 ,7< „7 7 ( (7 18 F+)**5/ 7( + /12 277 2 7 @ 7 "6 7 (7 @18 77(: 1 ( )**5/ -7 E) E5+* * "77 /+ 7'7 ;/ 7/ 7;/27 (T 7 7 ;7/ 2 7'7 7" 18 F+ GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG 7@ GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG F+-C) E3/--- City Council Agenda: 1/13/2025 2M. Consideration of adopting Resolution 2025-04 accepting improvements and authorizing final payment of $65,072.19 to New Look Contracting, Inc. for the 2023 Elm Street Improvements Safe Routes To School (SRTS) Proiect Prepared by: Meeting Date: ® Consent Agenda Item Assistant City Engineer Reviewed by: Finance Director, Public Works Director/City Engineer ACTION REQUESTED 1/13/2025 Approved by: City Administrator ❑ Regular Agenda Item Motion to adopt Resolution 2025-04 accepting improvements and authorizing final payment of $65,072.19 to New Look Contracting, Inc, for the 2023 Elm Street Improvements SRTS Project. PREVIOUS COUNCIL ACTION August 8, 2022: Authorized WSB to provide engineering services for the Pinewood Elementary Safe Routes to School Improvements project for a total cost of $76,718. November 14, 2022: Adopted resolution authorizing the preparation of a feasibility study and a contract amendment for additional engineering services at a price of $6,000. January 23, 2023: Accepted the Feasibility Study and approved not levying assessments for the construction of sidewalk gaps. April 10, 2023: Approved plans and specifications and authorized the advertisement for bids. June 12, 2023: Accepted bids and Award project to New Look Contracting. Inc. for the 2023 Elm Street Improvements SRTS Project in the amount of $1,174,235.25. REFERENCE AND BACKGROUND The Safe Routes to School (SRTS) plan completed in 2019 identified infrastructure improvements and categorized them into high, medium, and low priority projects. The 2023 Elm Street Improvements SRTS Project encompassed several high priority improvements and one medium priority improvement. The project: • Added an enhanced pedestrian crossing at 3rd Street and Elm Street (CSAH 39) which included curb -bump outs and rectangular rapid flashing beacons, RRFB's. City Council Agenda: 1/13/2025 • Updated existing curb ramps to be ADA compliant at 3 intersections on Elm Street, including the intersections of Broadway Street, 3rd Street, and 4th Street. The project also added a sidewalk on the east side of Elm Street between Broadway Street and 6th Street. • Constructed a sidewalk on 4th Street between Elm Street and Minnesota Street. • Constructed a sidewalk on 6th street between Elm Street and Minnesota Street. The following paperwork was recently submitted by the contractor for final payment to be released: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor's surety. Budget Impact: The original construction contract was awarded for $1,174,235.25, with a final construction cost of $1,114,265.31. The project is partially funded from the $500,000 Safe Routes to School funding received from MnDOT. Additionally, Wright county's portion of the project is $120,371.20. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approval of the resolution. SUPPORTING DATA A. Resolution 2025-04 B. Final Pay Voucher CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION 2025-04 RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT TO NEW LOOK CONTRACTING, INC. FOR THE 2023 ELM STREET IMPROVEMENTS SAFE ROUTES TO SCHOOL (SRTS) PROJECT WHEREAS, pursuant to a written contract with the City of Monticello, on June 12, 2023, New Look Contracting, Inc., was awarded, by low bid, the 2023 Elm Street Improvements Safe Routes to School Project; and WHEREAS, the final payment amount of $65,072.19 is due. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF MONTICELLO, MINNESOTA that the work completed under said contract is hereby accepted and approved and that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract subject to receipt of the following: 1) Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134). 2) Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3) Consent of Surety to Final Payment certification from the contractor's surety. ADOPTED BYthe Monticello City Council this 13t" day of January, 2025. 14111 V901aLTA IQ011114111 ft Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk 2023 Elm Street Improvement: SRTS Project Client: City of Monticello 505 Walnut St Monticello, MN 55362-1147 I WSB Project No.: 021243-000 1 Client Project No.: State Protect No.: SAP 222-591-002 Federal Protect No.: Contract Amount Original Contract Contract Changes Revised Contract Work Certified To Date Base Bid Items Contract Changes Material On Hand Total Final Pay Voucher 6 Contractor: New Look Contracting, Inc. 14045 Northdale Blvd. Ropers, MN 55374 Funds Encumbered $1,174,235.25 Original ($6,582.54) Additional $1,167,652.71 Total $1,070,057.35 $44,207.96 $0.00 $1,114,265.31 WSO $1,174,235.25 N/A $1,174,235.25 Work Certified Work Certified Less Amount I Less Previous I Amount Paid I Total Amount This Voucher To Date Retained Payyments This Voucher Paid To Date I $9,851.50 $1.114,265.31 $0.00 $1,049,193.12 $65.072.19 1 $1,114I265.31 1 1 Percent Retained: 0% Percent Complete: 95.43% 1 FINAL PAY VOUCHER I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract Is as shown In this Final Voucher. Approved By WSB Is gnaiure September 30, 2024 Date Approved By City of Monticello Signature Approved By New Look Contracting, Inc. ignature ` Date Approved By City of Monticello Signature Date Date s b 2023 Elm Street Improvement: Final Pay Voucher 6 V V SRTS Project I Payment Summary No, Up Through Date Work Certified Amount Retained Amount Paid Per Voucher Per Voucher Per Voucher 11 08/21/2023 $476,930.40 $23,846.52 $453,083.881 12 I 09/19/2023 $286,008.65 $14,300.43 $271,708.221 3 ( 10/31/2023 $153,719.75 $7,685.99 $146,033.76 14 I 11/29/2023 $179,179.25 $8,958.96 $170,220.291 15 02/05/2024 $8,575.76 $428.791 $8,146.971 1 6 I 09/27/2024 $4.851.50 ($55,220.69) I $65,072,19 Funding Category Name Work Certified I Less Amount Less Previous Amount Paid Total Amount Paid To Date Retained Payments This Voucher To Date Local $76,986.26 $0.00 $68,766.95 $8,219.31 $76,986.26 I I Roadway $876,002.85 $0.00 $827,213.78 $48,789.07 1 $876,002.85 I I Storm Sewer $40.905.00 I $0.00 $38,859.75 $2,045.25 I $40.905.00 I Wright County $120,371.20 ( $0.00 $114,352.64 $6,018.56 I $120,371.20 Accounting Funding Source Amount Paid Revised Contract Funds Encumbered Paid Contractor Number This Voucher Amount To Date To Date I 1 State Aid $50,834.32 $957,195.25 $969,540.25 $916,907.851 12 I Local $8,219.31 $90,086.26 $86,872.50 $76,986.26 I 13 ( County $6,018.56 $120,371.20 $117,822.50 $120,371.20 contract Item Status Line Contract Quantity Amount Thls Quantity No. Item Description Unit Unit Price Quantity This Voucher To Date Amount To Date Voucher 1 2011.601 AS BUILT LS $1,750.0C 1 C $0.01 1 $1,750.01 2021.501 MOBILIZATION $40,000.00 1 C $0.01 1 $40,000.01 SUMP I� 2101.602 CLEARING EACH $700.01 121 ul $0.01 19 $13,300.0 1 �2101.502rRUBBING EA $165.01 12 1 $O.00 19 $3,135.01 I 12102.5031PAVEMENT MARKING REMOVAL Ir LIN. FT. $3.5� 192 1 $O.00 901 $315.01 �6 02.518IPAVEMENT MARKING REMOVAL � Q. FT. (EACH $3.5"0�� 684 1 $O.00_I 576 $2,016.0"O��I� 12104.502 REMOVE CASTING I�2104.502IREMOVE $1,000.01 11 1 $0.01 2 $2,000.0"1 �B HYDRANT EACH $1,000.01 1 1 $0.01 0 $0.01 104.502 REMOVE SIGN EA I $50.01 18 1 $0.01 121 $600.011 10 104.502�REMOVE SIGN PANEL (EACH $50.01 2 Oil $0.01 OI $0.O"""O��I�f 11 12104.502IREMOVE MAIL BOX SUPPORT II EACH $200.01 31 1 $0.0 1 3 $600.01 12 12401.5021SALVAGE BOULDER EACH $200.0011l 1 1 $0.01 2 $400.01 13 SIGN PANEL TYPE $50.01 8 ull $O.Oull OI $0.0 �104.502 �ALVAGLE (EACH 1 2023 Elm Street Improvement: Final Pay Voucher 6 WJ b SRTS Project contract Item Status Line Item Description Unit Unit Price Quantity Contract Amount This Quantity Amount To Date o QuantityThis Voucher Voucher To Date 14 2104.503 SAWING BITUMINOUS PAVEMENT L F $3.5C 1849 C I $0.01 2524.6 $8,836.11 ;FULL DEPTH) 15 l2104.503 REMOVE CURB AND GUTTER LIN FT $6.5C 1654 579 "'I $3,763.51 1683 $10,939.51 16 l2104.5031SALVAGE RETAINING WALL L F $50.01 60 1 $0.01 62 $3,100.01 17 2104.5041;;AVEOMEN ONCRETE DRIVEWAY SO YD $18.01 430 1 $0.01I 393 $7.074.01 18 2104.504II''�EMOME BITUMINOUS DRIVEWAY YD $13.5 4691 CI $0.0 510 $6,885.01 AVE �Q 19 Il2104.504�REMOVE BITUMINOUS PAVEMENT rQ YD ( $13.5_I 615 C $0.0_I 712 $9,612.01 �0 2104.518IREMOVE CONCRETE SIDEWALK lSF $1.5u1 2319 992 $1,488.01 3233 $4,849.51 iL1 I�2 2106.507 OMMON EXCAVATION (P) Y $35.001 856 $0.0-01� 856 $29,960.001� EXCAVATION-SUBGRADE(P) UYD I $35.0 2411 "1 11I $0.01 0 $0.01 �3 I2106.607 (L106.507[SELECT GRANULAR EMBANKMENT i Y "U��'I I $35.011 241 1 $0.01I 0 $0.01 IIt106.507lCOMMON IlC fc4 EMBANKMENT (CV) (P) Y $25.011 184 1 $0.01 184 $4,600.01 r l2211.507rrrµryryryGGREGATE BASE (CV) CLASS 5 r Y $55.01 I 500 1 $0.01 652 $35,860.01 II 5 WEAR CRS MIX (2,B) 1[360.504II. Y $55.0 2751 CI $0.01 334.74 $18,410.7u11 �6 0" THICK I2360.509 TYPE SP .5 WEARING COURSE II ON $185.0 135 C $O.00 95.37 $17,643.4011 �7 MIXTURE IIr2360.509 ION I ( 13 EARING COURSE $185.01 70 C $0.00 125.28 $23,176.811 MIXTURE (4,C) Il2451.507 FINE FILTER AGGREGATE (CV) Y $t00.00111 5 1 $0.01 5 $500.01II jIl29 (30 RCPIPESEWER DES 3006 LF $135.011 191 $0.01 19 $2,565.0q ((tit �503.503I12" VPE I 1 r2503.503f1' PE SEWER DES 3006 $135.01I 41 $0.00 411 $5,535.011 LASS V Ii2504.602INHYDRANT ILF 1 IIp3 EACH $8,500.001 1 01I $0.00111 0 $0.O""1 1132 I134 l2504.602IRELOCATE HYDRANT EACH $3,600.01I 3 01I $0.01I 4 $14.000.01I 2504.602��Il"ADJUST HYDRANT EACH $2.000.001 1 01I $0.001 1 $2,000.001 l'5 2504.602I{ DJUST GATE VALVE (EACH I $850.001I 7 01I $0.001I 11I $9,350.01 I(37 2504.6021I1'6" PIPE PLUG EACH $1,500.0"11I 1 1 $0.011I 0 $0.O"""g��'ll +�36 l2504.602l" GATE VALVE AND BOX EACH $4,000.01II 1 1 $0.01 0 $0.01 2023 Elm Street Improvement: Final Pay Voucher 6 V V s 1, J SRTS Project Contract Item Status Line item ascription Unit Unit Price Contract Quantity This Amount This Quantity Amount To Date o Quantity Voucher Voucher To Date I' Fi8 2504.602 "X6" WET TAP EACH $6,000.00 1 0 $O.00 0 "I $0.01 2504.603 V2WATERMAIN DUCTILE IRON CL F $200.00 18 23 $4,600.00 23 $4.600.01 �9 IIp1 2506.502 CASTING ASSEMBLY EACH $2,000.0 1 0 $0.0C 2 $4,000.01 1140 2506.502 DJUST FRAME AND RING $1,000.01I 10 0 $O.00 14 $14,000.01 ASTING IEA 1 I,2 iNAGE LF $1,550.Ot>I 71 0 $O.Oq 7 $t0,850.011 fWR6.503PONSTRUCT rTRUCTURE DESIGNSD -48 I (L502.602�RANAGEINTO EXISTING EACH $1,000.OUII 2 $O.O1I 2 $2,000,OuI �3 STRU STRUCTURE IIR511.602 W4 PLACE BOULDER I� EACH $250.01 1 1 $0.00 2 $500.0�1 I16 521.518�1" CONCRETE WALK SQ FT $11.01 15338 1 $O.00 16397 $180,367.0"O��I�I 1115 CONCRETE WALK SPECIAL r F (EACH I $40.01 838 1 $O.00 OI $0.01 '(�"521.518I[1" GROUT REINF BAR t IDRILL AND RALLY $28.011 1291 $0.01 247 $6,916.01 �7 COATED) 1521.6181rONCRETE 1 8 ((p9 CURB RAMP WALK F $28.01 3270 1 $0.01 2491 $69,748.01I I12 531.503I�ONCREESIGN BT6E CURB AND GUTTER L F $95.00I 212 1 $0.01 0 $0.01 I50 AND GUTTER F $70.00 1372 $O.00 1531.2 $107,184.01 If51 �531.503 �ONCREESIGN BT6E SCURB IL 1 1253L504�ACONCRETE DRIVEWAY SQ. YD. $125.00 498 $O.00 704.8 $88,100.0u11 I� Ii I 1 2 531.618�TRUNCATED DOMES 1540.602IMAIL SQ.FT. $100.001 512 C $0.0"""111 489 $48,900.01 �3 BOX SUPPORT EACH $400.01 3 C $0.01 3 $1,200.01 III RETAINING WALL L F $110.001 60 C $0.01 23 $2,530.0"1 '�"54 5 Ir6 f-540.603I1'NSTALL f 640.618rTONE RETAINING WALL I12540.618I1BBRICK r F $90.011I 0 0 $0.00 0 $0.01 RETAINING WALL r F I��MP $75.01 20 1 $O.00 23 $1,725.0111 I57 2563.601 [ RAFFIC CONTROL I $8,500.01I 1 1 $O.00 1 $8,500.01 2564.502IINSTALL SIGN PANEL TYPE EACH $450.01 81 $O.00 41 $1,800.01 I58 PECIAL 1 1 �9 �664.618 IGN Q FT $85.001 97 $0.001 84.25 $7,161.251 IIp1 12564.618rIGN PANEL II�565.616III� IS F IS $85.01 8 $0.001I 4 $340.01 1160 ASHERISYSTEM SSWALK $22,000.00II 1 $O.O1I 1 $22,000.01 2023 Elm Street Improvement: Final Pay Voucher 6 SRTS Project Contract Item Status Line utem Description �I�wIw�Unit No. �2 �565.616 EVISE SIGNAL SYSTEM SYS �� 3 �571.502DECID000S TREE - 2.5" CAL B&B EA fIIp4 I� 573.502 STORM DRAIN INLET PROTECTION EA Ip5 It1573.503 SEDIMENT CONTROL LOG TYPE LF WOOD FIBER �6 I� 575.504 SODDING TYPE LAWN SQ YD �7 II2575.508 HYDRAULIC STABILIZED FIBER POUND I fI MATRIX p8 r 582.503 24" SOLID LINE PREF THERMO GR L F I I IN �9 �582.518 PROSSWALK FHERMOPLA TIRC GR EFORM UND IN S F Bid Totals: I Project Category Totals I Category I Base Bid (Contract Change Item Status I„C CC Line Item Description No. No. Unit Price Contract Quantity Thls Amount This Quantity Quantity Voucher"""��I Voucher To Date $145,000.0 1 ul $0.0c 1 1 $785.01 121 $O.00 8 $200.0�1 22 I $0.0C22 $3.21 2908 $0.01 2962 $15.01 16821 1 $0.01 2631.77 $4.21 2089 q$0.010 $30.01 106 ql $0.01 0 $20.01 1110 1 $0.01192 $9,851.51 Amount This Voucher $9,851.50 Units Unit Price Contract QuantityThis Amount This quantity Quantity Voucher Voucher To Date 1 70 2540.618 STONE RETAINING WALL S F $85.00 48S C I�0 IC0 2 71 2565.602 APS PUSH BUTTON EACH $2,317.00 1 STATION II ICO 2 72 fWR01 CONTRACTOR MARKUP LS $231.71 1 q ICO 3 13 2502.601 IRRIGATON SYSTEM $3,213.76I 1I I EPA RSI ALLOWANCE SUMP Contract Change Totals Contract Change Totals No. Contract Description Change It has been determined by the Engineer that the length and design on retaining wall shall be change In accordance to manufacturers CO recommendations. There for it has been negotiated that cost shall be revised based on the revisions of details and design Shop Drawings & Plan Details. Issue: The Engineer has determined that an Additional Push Button CO Station needed at NW Quad of Broadway Intersection Resolution: The Contractor shall furnish and install an additional Push Button and also $O.00 452.3 $0.0c 1 $0.00 1 $0.00 1 $0.00 Amount This Voucher $0.00 $0.00 Amount To Date $145,000.01 $6,280.01 $4,400.01 $9,626.5C� $39,476.5�I $0.0 $0.0q $3,840.01 $1,070,057.351 I Amount To Date I $1,070,057.35 Amount To Date $38,446.51 $2,317.01 $231.71 $3,213.71 $44,207.91 Amount To Date $38,445.50 $2,548.70 2023 Elm Street Improvement: Final Pay Voucher 6 SRTS Project I Contract Change To als No I Contract Change Description relocate another push button. Entitlement: The Engineer has determined the contract will be revised in accordance 1402.1, Alteration of Work and 1402.5, Extra Work. Payment & Cost: Price has been negotiated and reviewed by the Engineer 13 I CO Irrigation Repair I Material On Hand Additions Line Item Description Date Added No. I I Material On Hand Balance Line I Item ( Description I Date I Added No. Comments I Amount This Voucher $0.00 wsb I Amount To Date $3,213.76 Used I Remaining City Council Agenda: 1/13/2025 2N. Consideration of adopting Resolution 2025-05 accepting improvements and authorizing final payment of $21,656.80 to Miller Utilities for FiberNet installation within Haven Ridge 2nd addition Prepared by: Assistant City Engineer Reviewed by: Finance Director ACTION REQUESTED Meeting Date 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to adopt Resolution 2025-05 accepting improvements and authorizing final payment of $21,656.80 to Miller Utilities for FiberNet installation within Haven Ridge 2nd Addition. REFERENCE AND BACKGROUND City staff worked with Arvig to develop plans and specifications for the extension of FiberNet into the Haven Ridge 2nd Addition development. The conduit was installed by the joint trench contractor as part of the Haven Ridge 2nd development contract prior to this project starting. The project was completed, and the contractor submitted the final paperwork listed below. Arvig staff verified the work and recommended approval of final payment. Therefore, the City Council is being asked to accept the project as complete and approve final payment. The following paperwork was recently submitted by the contractor for final payment to be released: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reason of the contract have been fully paid or satisfactorily secured (lien waivers). Budget Impact: The total project cost was $42,580.53, paid by the Fiber Optics Fund. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommend adoption of Resolution 2025-05 accepting improvements and authorizing final payment of $21,656.80 to Miller Utilities for extending FiberNet within the development. SUPPORTING DATA City Council Agenda: 1/13/2025 A. Resolution 2025-05 B. Final Pay Invoice C. Invoice Credit CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION 2025-05 RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT TO MILLER UTILITIES FOR FIBERNET INSTALLATION WITHIN THE HAVEN RIDGE 2ND DEVELOPMENT WHEREAS, pursuant to a written contract with the City of Monticello, on June 11, 2023, Miller Utilities, was awarded, by low bid, for the Fibernet installation within the Haven Ridge 2nd development; and WHEREAS, the final payment amount of $21,656.80 is due. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF MONTICELLO, MINNESOTA that the work completed under said contract is hereby accepted and approved and that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract subject to receipt of the following: 1) Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134). 2) Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). ADOPTED BYthe Monticello City Council this 13th day of January, 2025 CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk 2911 Enterprise Ave Hastings, MN 55033 Phone: (651) 538-4500 Fax: M 1 L.LCF:Ze O�T1CI� Bill To: City of Monticello City Hall 505 Walnut Monticello, MN 55362 Re: Monticello 505 Walnut St City Hall Monticello, MN 55362 Invoice Invoice Number 1203 Invoice Date 12/31 /2024 Job No Customer Job No Customer PO Payment Terms Due Date 2273 Haven Ridge Net 30 Days 1/30/2025 Quantity Description U/M Rate/Unit Price 4,004.00 Pull String & Trace Wire Through Existing Duct EA 1.50 6,006.00 78.00 Fushion Splicing EA 30.00 2,340.00 1.00 Connect into Existing Ped/Vault EA 165.00 165.00 3.00 Furnish & Install Fiber Ped with Ground Rod EA 441.40 1,324.20 10.00 Furnish & Install Flower Pots EA 145.13 1,451.30 1.00 Furnish & Install C-Case EA 940.87 940.87 78.00 Furnish & Install Splice Protector EA 0.50 39.00 10.00 Furnish & Install Fiber Optic Marker EA 190.16 1,901.60 1.00 Furnish & Install Multiport Terminal 8 Port Various Lengths EA 1,412.15 1,412.15 1.00 Furnish & Install Multiport Terminal 6 Port Various Lengths EA 1,672.62 1,672.62 1.00 Furnsih & Install Multiport Terminal 4 POrt Various Lengths EA 2,162.42 2,162.42 1.00 Restoration EA 750.00 750.00 10.00 Audits & Records EA 150.00 1,500.00 Subtotal $ Sales Tax (if applicable) $ Total Due $ 21,665.16 0.00 21,665.16 Thank you for your business! 2911 Enterprise Ave Hastings, MN 55033 Phone: (651) 538-4500 Fax: M 1 L.LCF:Ze O�T1CI� Bill To: City of Monticello City Hall 505 Walnut Monticello, MN 55362 Re: Monticello 505 Walnut St City Hall Monticello, MN 55362 Invoice er 1204 Invoice Date 12/31 /2024 Job No Customer Job No Customer PO Payment Terms Due Date 2273 Net 30 Days 1/30/2025 Quantity Description U/M Rate/Unit Price 1.00 Credit - Furnsih and Install Fiber Marker Install Price Correction EA -8.36 -8.36 Invoice #1173 Subtotal $ Sales Tax (if applicable) $ Total Due $ -8.36 0.00 -8.36 Thank you for your business! City Council Agenda: 1/13/2025 20. Consideration of adopting Resolution 2025-06 accepting public improvements for the Haven Ridge 2nd Addition. Prepared by: Assistant City Engineer Reviewed by: Finance Director ACTION REQUESTED Meeting Date: 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to adopt Resolution 2025-06 accepting public improvements for the Haven Ridge 2nd Addition. REFERENCE AND BACKGROUND The plat of Haven Ridge 2nd included developer construction of public improvements, including streets, sidewalks, signs, mailboxes, streetlights, and public utilities. The completion of the improvements occurred recently. They were inspected, tested, and approved by engineering and public works in conformance with the City's standard specifications. Per the development agreement, the developer originally provided a security for the public improvements to ensure completion. Staff recommend Council accept the public improvements and release the letter of credit for the public improvements. The developer's contractor will provide a 2- year warranty bond, and the letter of credit will be released once the warranty bond is received. Please note, the securities for grading, landscaping, and wetland management will be retained at this time. Budget Impact: N/A II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommend adopting Resolution 2025-06 accepting public improvements for the Haven Ridge 2nd Addition. SUPPORTING DATA • Resolution 2025-06 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2025-06 RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE HAVEN RIDGE 2ND ADDITION PUBLIC IMPROVEMENTS WHEREAS, the Haven Ridge 2nd Addition Development Contract was signed on August 29th, 2023and WHEREAS, the public improvements included streets, sidewalks, signs, mailboxes, streetlights, and public utilities in the Haven Ridge 2nd Addition; and WHEREAS, the securities for grading, landscaping, and wetland management will be retained. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF MONTICELLO, MINNESOTA that the public improvements were completed under said contract is hereby accepted and approved and that the Mayor and City Clerk are hereby directed to release the securities remaining for all items excluding grading, landscaping, and wetland management. ADOPTED BYthe Monticello City Council this 13th day of January, 2025. CITY OF MONTICELLO Lloyd Hilgart, Mayor le�99x.119 Jennifer Schreiber, City Clerk City Council Agenda: 1/13/2025 2P. Consideration of adopting Resolution 2025-08 accepting a grant from Minnesota Department of Natural Resources (DNR) in the amount of $81,160 for Emerald Ash Borer Shade tree management Prepared by: Parks & Recreation Director Reviewed by: Finance Director, Community Development Director ACTION REQUESTED Meeting Date 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to adopt Resolution 2025-08 accepting a grant from Minnesota DNR in the amount of $81,160 for Centering Communities in Canopy Solutions. REFERENCE AND BACKGROUND In 2022, the City identified the presence of Emerald Ash Borer (EAB) within the city limits and subsequently implemented an EAB management plan focused on response as well as tree replacement and prevention efforts. Ongoing community outreach and education are vital to these efforts. Staff applied for the DNR Centering Communities in Canopy Solutions grant, a non -match grant focused on educational tree programs to address critical environmental issues within the community. The City will collaborate with Monticello School District 882's agricultural department and Davey Research Group in an initiative called the "Strengthening Trees through Inclusive Community Knowledge (STICK) Program. It will focus on "climate change, tree diversity, and soil science" to address the risks posed by EAB along a targeted environmental justice (EJ) corridor with a high prevalence of ash trees in the rights -of -way. The STICK Program is designed to enhance the urban landscape of Monticello by planting 200 diverse trees in the identified EJ area, specifically targeting the region east of Highway 25 to County Road 18 along 7th Street East and adjacent cross streets that were heavily infested with EAB. Trees will be planted along the pedestrian trail system and street corridors within the Monticello rights -of -way project area. This initiative aims to significantly improve tree coverage, boost air quality, alleviate heat, and increase accessibility to nature in the neighborhood. In addition, by creating opportunities for open dialogue and tree care education, the initiative aims to foster collective stewardship of the urban forest. The partnership between the City, the school, and community members will cultivate lasting City Council Agenda: 1/13/2025 environmental benefits and nurture the next generation of environmental stewards. Budget Impact: Revenue from the Canopy Solutions Grant will offset eligible costs incurred in the Shade Tree department of the General Fund in response to Emerald Ash Borer. II. Staff Workload Impact: III. Comprehensive Plan Impact: The acceptance of this grant is consistent with Monticello 2040 Plan Strategy 2.9.1: "Integrate open space, parks, street trees, landscaping, and natural features into Monticello's neighborhoods to enhance their visual quality, create inviting and safe spaces, and improve access to nature and recreation" and Strategy 6.3.4: "Promote tree growth throughout the city and identify locations for increased tree growth and encourage tree plantings along streets, pathways and on private property." STAFF RECOMMENDED ACTION City staff recommend adopting Resolution 2025-08 and accepting the grant from the MN Department of Natural Resources. Grant funding is critical to adequately address the local impact of Emerald Ash Borer. SUPPORTING DATA • Resolution 2025-08 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2025-08 ACCEPTING A GRANT FROM THE MINNESOTA DNR FOR EMERALD ASH BORER SHADE TREE MANAGEMENT WHEREAS, Monticello City Council is asked to adopt a resolution accepting a grant from the Minnesota DNR Centering Communities in Canopy Solutions Grant in the amount of $81,160 for Emerald Ash Borer management. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO: The Mayor and City Administrator are hereby authorized to accept the grant from the Minnesota DNR Centering Communities in Canopy Solutions Grant in the amount of $81,160 for Emerald Ash Borer management. ADOPTED BYthe Monticello City Council this 13th day of January, 2025. ATTEST: Jennifer Schreiber, City Clerk CITY OF MONTICELLO Lloyd Hilgart, Mayor City Council Agenda: 1/13/2025 2Q. Consideration of approving a one-vear custodial contract with CMT Services for custodial services in the amount of $7,854 per month Prepared by: Meeting Date: ® Consent Agenda Item Facilities Maintenance Manager 1/13/2025 ❑ Regular Agenda Item Reviewed by: Approved by: Public Works Director/City Engineer, City Administrator Finance Director ACTION REQUESTED Motion to approve a contract with CMT Janitorial Services for custodial services for the Monticello Community Center and Library in the amount of $7,854 per month. PREVIOUS COUNCIL ACTION December 12, 2021: Approved a 3-year contract with Professional Cleaning Services LLC for citywide janitorial services in the amount of $9,160 per month. REFERENCE AND BACKGROUND Facility staff utilize a combination of in-house staff and outside custodial services to maintain the cleanliness of multiple city facilities. A request for proposals was issued with the Monticello Community Center as the base bid and additional City facilities included as bid alternates. Three proposals were received, and costs, including all alternate options, are as follows: • Professional Cleaning Services LLC - $12,747 per month • Care Free Cleaning - $12,450 per month • CMT Services - $9,574 per month Staff compared the cost of the bid alternates against the cost of City staff cleaning each facility and determined contract custodial services are needed at the Monticello Community Center and Monticello Public Library. All other City facilities will be cleaned by in-house staff. CMT Services currently provides custodial services at the Monticello Fire Station, which will be transitioned to be done in-house. I. Budget Impact: The cost of custodial services is included in the facility maintenance department budget. II. Staff Workload Impact: Facilities staff will manage and coordinate this contract. III. Comprehensive Plan Impact: N/A City Council Agenda: 1/13/2025 STAFF RECOMMENDED ACTION City staff are satisfied with the existing performance of CMT services and recommend approval of the contract. SUPPORTING DATA • RFP O CITY OF MONTICELLO o REQUEST FOR BIDS FOR Janitorial Services FOR THE City of Monticello 505 Walnut Street Suite#1 CITY OF MONTICELLO Monticello, MN 55362 M I N N ESOTA Dan Halverson Facilities Maintenance Manager December 6, 2024 Email: dan.holverson@ci.monticello.mn.us Bids Due 1/3/2025 1IPage Overall Scope of Services Furnish all labor and services to perform Janitorial services as outlined in the attached Exhibit A and as described in this request for proposals as well as per industry standards. All materials and equipment will be provided except for backpack vacuums. The contractor is responsible for complying with all applicable regulations of the local, state, and federal agencies having jurisdiction over any portion of the work performed. Each facility is to be priced separately as shown in the proposal form and the facilities included in the base bid will be included in the entire 1-year contract and alternate bid facilities may be added at a future date Base Bid Facilities Monticello Community Center - Base Bid Items 505 Walnut Street Monticello, MN 55362 Alternate Bid Facilities Head End Building 3698 School Boulevard Monticello, MN 55362 Prairie Center Building — upper level 118 6t" Street W Monticello, MN 55362 Great River Regional Library 200 6t" Street W Monticello, MN 55362 Parks Building 303 61" Street W Monticello, MN 55362 Senior Center 505 Walnut Street, Suite 3 Monticello, MN 55362 Monticello City Hall 505 Walnut Street, Suite 1 Monticello, MN 55362 2 1 P a g e Hi -Way Liquors 511 Pine Street Monticello, MN 55362 Monticello Fire Station 103 Chelsea Road Monticello, MN 55362 Public Works Facility 909 Golf Course Road Monticello, MN 55362 Prairie Center Building — lower level 118 6t" Street W Monticello, MN 55362 Cleaning services are to be performed during after-hours, ranging from 5 p.m. to 8 a.m. as necessary. The exact schedule of service hours is flexible; however, it must fall within the provided time window. The Contractor is responsible to provide monthly cleaning inspections and progress reports. Contract Terms and Conditions Term The term of the contract shall be (1) years, commencing February 1, 2025, to December 31, 2025. Either party may terminate this agreement with a written 90-day notice. Supervision and Labor All employees to pass a pre -employment State and National Criminal Background Check and Sex Offender Check prior to working in any City of Monticello facility. The Contractor shall provide a competent supervisor/ account manager to manage employees and provide supervision to staff. Contractor shall promptly remove from the premises any employee whose work or conduct is not satisfactory to City staff. All contractors should be aware that this project is highly visible, and a partner that represents constant professionalism, consistent deliverables, exceeding services is desired. The supervisor/account manager shall be the main point of communication between the City of Monticello and Contractor in relation to day-to-day activities. 3 1 P a g e Use of Site Facilities may be in use during the time of the services. Contractors shall not interfere with the use of the site or facilities. Vehicles and trailers shall be parked where they don't impede traffic. All necessary safety precautions are to be observed when Contractor's personnel are working on the sites. All areas of the site immediately surrounding the work area shall be protected to minimize the risk to others who may be using the site at the same time. Flying debris and hazards are to be minimized whenever possible. Insurance The Contractor shall secure and maintain such insurance as will protect the Contractor from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: 1. Commercial General Liability 2. Automobile Liability 3. Excess/Umbrella Liability $1,000,000 each occurrence/aggregate $1,000,000 combined single limit $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability and umbrella policies. Before commencing work the Contractor shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to the City. The certificate shall provide that such insurance cannot be cancelled until thirty (30) days after the City has received written notice of the insurer's intention to cancel this insurance. Compensation. The Contractor shall be paid by the City for their services as described in their proposal monthly in accordance with the proposal. Independent Contractor The City hereby retains the Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. The Contractor is not an employee of the City and is free to contract with other entities as provided herein. The Contractor shall be responsible for selecting the means and methods of performing the work. The Contractor shall be exclusively responsible under this proposal for the Contractors own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 4 1 P a g e Exhibit A BASE BID FACILITIES Monticello Community Center 505 Walnut Street Monticello, MN 55362 (Approximately 73,000 sf) Monday through Saturday (Memorial Day through Labor Day) Monday through Sunday (Labor Day through Memorial Day) Entrvways: Base Bid Empty trash, replace soiled liners and wipe spills from the waste baskets & clean lids Clean glass doors Sweep and mop hard surface floors Vacuum rugs Romq and Stoma, Child Care and The Warehouse: Base Bid Empty trash and diaper receptacle, replace soiled liners and wipe spills from the waste baskets & clean lids Clean and sanitize all flat services Sanitize Changing Stations Sweep and mop or vacuum all floor surfaces Spot clean glass Clean toilet, sink, mirror, & walls Check/fill dispensers: soap, toilet paper, paper towels Main Lobbv Restrooms: Base Bid Empty trash, replace soiled liners and wipe spills from the waste baskets Clean mirrors, sinks, counters, dispensers, and walls Check/fill dispensers: soap, toilet paper, paper towels Sanitize the toilets Sweep/Mop Floors Sanitize Changing Stations Clean and sanitize drinking fountains Main Lobbv: Base Bid Empty trash, replace soiled liners and wipe spills from the waste baskets & clean lids: MCC Staff — Alternate Bid Clean and sanitize all flat surfaces Sweep and mop hard surface areas Vacuum rugs Spot clean glass Vacuum & Wipe the inner elevator walls with stainless steel polish. 5 1 P a g e Pool Deck/Locker Rooms: Base Bid Empty trash, replace soiled liners and wipe spills from the waste baskets Clean and sanitize all flat surfaces Sweep and mop hard surface areas Vacuum rugs Spot clean glass Empty sanitary napkin receptacle Check/fill dispensers: soap, toilet paper, paper towels Clean mirror, sink, and walls Clean toilet and urinals Sweep and mop floors, clean shower drains and shower mats Bleach all floors daily Sanitize Changing Stations Fitness Area: Base Bid Empty trash, replace soiled liners and wipe spills from the waste baskets Clean and sanitize all flat surfaces Sweep and mop hard surface areas Vacuum rugs Spot clean glass Clean and sanitize drinking fountain Check/fill wet wipe dispensers Boom Island, Bridae Room and Mississiaai Room: Base Bid After weddings / events on weekends, thoroughly clean, shampoo carpets as needed: Base Bid. Hourly rate. 6 1 P a g e Head End Building 3698 School Boulevard Monticello, MN 55362 (Approx 1500 sf) Alternate Bid Tuesdays and Friday Restroom Clean/disinfect mirror, sink, dispensers, and walls. Disinfect entire toilet Check/fill dispensers Empty trash, replace soiled liners and wipe spills from the waste baskets Sweep and mop the floors (including behind the toilets) Break Room Empty trash, replace soiled liners and wipe spills from the waste baskets Sweep and mop floor Wipe sink and counter Wipe spills/stains from walls Main Area Vacuum rugs Empty trash, replace soiled liners and wipe spills from the waste baskets Sweep and mop hallways and offices As Needed Wipe chair bottoms Detail floor corners and crevices using a crevice tool Detail (scour) sinks and toilets eliminating hart water rings and stains 7 1 P a g e Prairie Center Building Upper Level and Lower -Level Common Areas 118 — 6tn Street West Monticello, MN 55362 (Approximately 1800 sf) Tuesdays and Fridays Commons and FiberNet Vacuum FiberNet offices Wipe entry glass and entryway doors Empty trash, replace soiled liners and wipe spills from the waste baskets Clean and sanitize all flat surfaces Sweep and mop tile entry Vacuum all carpeted areas (including hallways, stairs, elevator, and entry rugs) Clean drinking fountains (if applicable) Wipe the inner elevator walls with stainless steel polish Clean lower level entry common area Tuesday's only. Restroom Empty trash, replace soiled liners and wipe spills from the waste baskets Check/fill dispenses Clean mirrors, sinks, counter, walls, and dispensers Disinfect entire toilet Sweep and mop floors Clean lower level restroom Tuesday's only. As Needed Squeegee entry way glass Detail (scour) sinks and toilets eliminating hard water rings and stains Detail carpeted and hard floor surface corners and crevices using a crevice tool Wipe chair bottoms 8 1 P a g e Great River Regional Library 200 — 6Ih Street West Monticello, MN 55362 (Approximately 2100 sf) Alternate Bid Monday through Saturday Main Area Empty trash, replace soiled liners and wipe spills from the waste baskets Clean and sanitize all flat surfaces Vacuum all carpeted areas Sweep and mop hard surface areas Break Room Empty trash, replace soiled liners and wipe spills from the waste baskets Clean sink and counter Sweep and mop floors Sweep and mop halls Bathrooms Empty trash, replace soiled liners and wipe spills from the waste basket Empty sanitary napkin dispenser Empty diaper receptacles Check/fill dispensers Clean mirror, sink, and walls Clean toilets and urinals Sweep and mop floors As Needed Detail floors corners and crevices using a backpack vacuum and a crevice tool Wipe chair bottoms Squeegee glass entry Detail (scour) sinks and toilets eliminating hard water rings and stains 9 1 P a g e Monticello Fire Station 103 Chelsea Road Monticello, MN 55362 Alternate Bid One day a week Front Entrance Area Clean entryway, to include wiping ledges, cleaning glass, vacuuming and mopping Clean bathrooms to include wiping down and cleaning toilets, urinals, sinks, mirrors, walls and countertops; sweep and mop floors, and replace all paper products Wipe down and polish drinking fountain and stainless -steel appliances Dust and wipe all ledges and cleared surfaces Wipe down switches, walls and knobs Training Room and Historic Display Room Empty all garbage and recycling, replace liners Wipe down all tables, and chairs if necessary Sweep and mop hallways and walkways leading out to Apparatus Bay Wipe and clean glass of any display cases and windows Ensure that floor machine is run properly, charged, and water/solution is disposed of properly Large Kitchen and Small Kitchen Clean conference room to include dusting, wiping table, wiping chairs, sweeping and mopping floor Clean all offices, front desk area and hallways to include dusting window ledges, sweeping and mopping floors Empty all garbage and recycling Clean lunchrooms to include wiping tables, exterior of appliances, sweep/mopping floors Clean bathrooms to include wiping down and cleaning toilets, urinals, sinks, mirrors, walls and countertops; sweep and mop floors, and replace all paper products Dust and wipe all ledges and cleared surfaces Wipe down switches, walls and knobs Fitness Room, Locker Room and Surrounding Areas 101 Page Sweep and mop fitness room Clean bathrooms to include wiping down and cleaning toilets, urinals, sinks, mirrors, walls and countertops; sweep and mop floors, and replace all paper products Empty all garbage and recycling Sweep and mop hallway leading to office and living room area Wipe and clean glass of display case SBCA Room: sweep and mop floor and empty garbage and recycling Locker Room: sweep and mop floor, and empty garbage and recycling Dust and wipe all ledges and cleared surfaces Wipe down switches, walls and knobs Office Area, Conference Room and Living Room Areas Vacuum all common areas and offices Clean conference room to include dusting, wiping table, wiping chairs, and vacuuming Clean all offices, to include dusting, wiping surfaces, and spot cleaning glass Empty all garbage and recycling Wipe clean plans table and surrounding countertops if cleared of items Wipe down couch, chairs and table in living room area Sweep office supply room Dust and wipe all ledges and cleared surfaces Wipe down switches, walls and knobs Apparatus Bay Empty all garbage, replace liners Clean the two bathrooms to include wiping down and cleaning toilets, urinal, sink, mirrors, walls, shower, and countertops; sweep and mop floors, and replace all paper products Vacuum and mop small room with refrigerator Sweep and mop hallways and walkways leading out to Apparatus Bay Wipe and clean all reachable glass windows and doors throughout bay area 111 Page Public Works Facilities 901 & 909 Golf Course Road Monticello, MN 55362 Alternate Bid Tuesday and Friday (spring, summer, fait) Monday, Wednesday, Friday (winter) Main Areas Empty trash, replace soiled liners and wipe spills from the waste baskets Clean and sanitize all flat surfaces Sweep and mop hard surface areas Vacuum rugs Spot clean glass Restrooms/Locker Rooms Empty trash, replace soiled liners and wipe spills from the waste baskets Check/fill dispensers Clean mirror, sink, and walls Clean toilets and urinals Sweep and mop floors 121 Page Prairie Center Building - Lower Level DMV 118 — 6Ih Street West Monticello, MN 55362 Alternate Bid Monday, Wednesday, Friday Main Area Empty trash, replace soiled liners and wipe spills from the waste baskets Empty recyclables Clean and sanitize all flat surfaces Sweep and mop hard surface areas Vacuum rugs Spot clean glass Wipe entry glass and entryway doors Break Room Empty trash, replace soiled liners and wipe spills from the waste baskets Sweep and mop floor Wipe sink and counter Wipe down table Wipe the face of the cabinets Vacuum all carpeted area Check/ fill dispensers Restroom Empty trash, replace soiled liners and wipe spills from the waste baskets Empty sanitary napkin receptacle Empty diaper receptacle Check/fill dispensers Clean mirror, sink, and walls Clean toilets and urinals Sweep and mop floors 131 Page BID FORM Company: Click or tap hereto enter text. Address: lick or tap hereto enter text. Company Representative: Click or tap hereto enter text Phone No: Click or tap here to enter text. SUBMITTED TO: Dan Halverson, Facilities Maintenance Supervisor Dan.halverson@)ci.monticello.mn.us 505 Walnut Street, Suite 1 Monticello, MN 55362 FOR: Janitorial Contract Bid PRICES: Base Bid Monticello Community Center Wedding / Event clean up hourly rate Alternates: Head End Building Prairie Center - Upper Monticello Library Fire Station Public Works Facility Prairie Center - Lower Email: Click or tap hereto enter text. Total Bid Other: Click or tap here to enter text. Authorized Signature: Title: Printed Name: Date: Monthly Cost: Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. 141 Page City Council Agenda: 1/13/2025 2R. Consideration of approving a preventative maintenance contract with Davis Mechanical for the HVAC equipment at Citv facilities at a cost of $12,955.50 Prepared by: Meeting Date: ® Consent Agenda Item Facilities Maintenance Manager 1/13/2025 ❑ Regular Agenda Item Reviewed by: Approved by: Public Works Director/City Engineer, City Administrator Finance Director ACTION REQUESTED Motion to approve a preventative maintenance contract with Davis Mechanical at a cost of $12,955.50. REFERENCE AND BACKGROUND The City currently uses several contractors for preventative maintenance of HVAC equipment at City facilities. To streamline this process, staff propose a citywide HVAC maintenance agreement. If approved, the selected vendor would provide all labor and services associated with preventative maintenance at the 11 city facilities with HVAC systems, including annual and semi-annual inspections depending on equipment needs. Maintaining a proactive maintenance approach helps the City achieve several objectives, including to: • Reduce energy consumption • Extend the useful life of the HVAC equipment • Identify and offer solutions to problems that, if left unresolved, could result in HVAC equipment failure and/or down -time Staff received four proposals, and Davis Mechanical was the lowest bid. Within the annual bid, some costs are slightly higher than previous contracts for specific buildings, but the single contract will reduce staff time coordinating multiple vendors and ensure all facilities receive the necessary inspections. The contract term is proposed to be February 1, 2025 — December 31, 2026. Budget Impact: The annual cost of the contract is $12,955.50 and would be funded from the Facilities Maintenance Fund budget. II. Staff Workload Impact: Facilities Staff will manage and coordinate this contract. III. Comprehensive Plan Impact: N/A City Council Agenda: 1/13/2025 STAFF RECOMMENDED ACTION Staff recommend approving the preventative maintenance contract. This is an opportunity to try an alternative approach, prioritizing efficiency and proactive monitoring of HVAC equipment. SUPPORTING DATA • RFP 0 CITY OF MONTICELLO o REQUEST FOR BIDS 0 FOR � PREVENTATIVE MAINTENANCE CONTRACT — HVAC EQUIPMENT Prepared By: FOR THE City of Monticello 505 Walnut Street Suite CITY OF MONTICELLO Monticello, MN 55362 MINNESOTA Dan Halverson Facilities Maintenance Manager Email: December 6 2024 dan.halverson(a�ci.monticello.mn.us , Phone: 612-757-0063 Bids are requested by December 30th and Website: www.ei.montieello.mn.us will be proposed at the council meeting January 13th 2025 The City of Monticello is looking for pricing to maintain its HVAC equipment by contracting with an HVAC contractor to provide preventative maintenance services for its facilities and equipment. Pre -Bid Inquiries/Walkthroughs Contact Dan Halverson — Facilities Maintenance Supervisor — 763-271-7114 dan.halverson(&ci.monticello.mn.us with any questions prior to submittal or to schedule a walkthrough to review the facilities. Each party submitting is responsible for visiting the sites and becoming familiar with the conditions. Overall, Scope of Services Furnish all labor and services to perform preventive maintenance services as outlined in the attached Exhibit A and as described in this request for bids as well as per industry standards. The contractor is responsible for complying with all applicable regulations of the local, state, and federal agencies having jurisdiction over any portion of the work performed. Each facility is to be bid separately as shown in the bid form. Facility locations: Monticello Animal Shelter 203 Chelsea Road Monticello, MN 55362 Building Inspections Garage 324 5th St W Monticello, MN 55362 Monticello Fire Station 103 Chelsea Road Monticello, MN 55362 Prairie Center Building 118 6th Street W Monticello, MN 55362 Facility Maintenance Facility 215 Cedar St Monticello, MN 55362 Head End Building 3698 School Boulevard Monticello, MN 55362 Great River Regional Library 200 6th Street W Monticello, MN 55362 Hi -Way Liquors 511 Pine Street Monticello, MN 55362 Monticello Community Center and City Hall 505 Walnut Street Monticello, MN 55362 Public Works Facility 909 and 901 Golf Course Road Monticello, MN 55362 Monticello Parks Barn 303 6th St W Monticello, MN 55362 Term The term of the contract shall be (2) years, commencing Februryl, 2025 to December 31, 2026. Either party may terminate this agreement with a written 90-day notice Compensation. The Contractor shall be paid by the City for their services as described in their proposal on an annual or semi- annual basis in accordance with the bid proposal. A list of equipment and locations is outlined in the document. It also identifies the frequency of service requested. BID FORM Company: Click or tap here to enter text. Address: Click or tap here to enter text. Company Representative: Click or tap hereto enter text. Phone No: Click or tap here to enter text. SUBMITTED TO: Dan Halverson, Facilities Maintenance Supervisor Dan.halverson(&ci.monticello.mn.us 505 Walnut Street, Suite 1 Monticello, MN 55362 FOR: HVAC Maintenance Contract Bid PRICES: Monticello Animal Shelter Building Inspections Garage Monticello Fire Station Prairie Center Building Facility Maintenance Facility Head End Building Great River Regional Library Hi -Way Liquors Monticello Community Center and City Hall Public Works Facility Monticello Parks Barn Labor Rate: Click or tap hereto enter text. Other: Click or tap here to enter text. Authorized Signature: Email: Click or tap here to enter text. Annual Cost: Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Total Bid Click or tap here to enter text. Trip Charge: Click or tap here to enter text. Title: Printed Name: Date: Filters and belts will be replaced internally on all equipment unless noted otherwise. Monticello Animal Shelter 203 Chelsea Road Exhibit A Equipment Manufacture Location Model Serial Maintenance Air Exchanger Annual Furnace #1 Luxaire Back Room TM9E060B12MP12B 5015871465 Annual Combustion Furnace #2 Luxaire Back Room TM9E060B12MP12BN 5015871465 Annual Combustion Building Inspections Garage 324 5TH ST W Equipment Manufacture Location Model Serial Maintenance Furnace #1 MAGIC- CHEF Utility Room EG6E80DC16-3 A 21831KJB Annual Combustion Furnace #2 MAGIC- CHEF Utility Room EG6E80DC16-3 A21673JJB Annual Combustion Monticello Fire Station 103 Chealsey RD Equipment Manufacture Location Model Serial Maintenance RTU #1 Lennox Highest Roof LGH048H4EH4Y 5619H11302 Spring/Fall RTU #2 Lennox Main Roof LGH156H4MM5Y 5619H11496 Spring/Fall Heater #1 Reznor Garage UDAP-300 BTB3062008810 Annual Combustion Heater #2 Reznor Garage UDAP-300 SBSH3062057059 Annual Combustion Heater #3 Reznor Garage UDAP-300 BSG3062055263 Annual Combustion Heater #4 Reznor Garage UDAP-300 BSK3062089480 Annual Combustion Heater #5 Reznor Garage UDAP-300 BS13062065561 Annual Combustion Heater #6 Reznor Garage UDAP-300 S13062065559 Annual Combustion Heater#7 Reznor 2nd Floor UDAP-60 BS13062065532 Annual Combustion Water Heater #1 Navien Mech Rm. NPE-240A 7414E1980992001 Annual Water Heater #2 Navien Mech Rm. NPE-240A 7414X1980822252 Annual Unit Heater Generator RM. Annual Combustion Monticello Prairie Center (DMV) 118 6TH ST W Equipment Manufacture Location Model Serial Maintenance 1st Ft. Mech. Guardian HRV100H 8E89030819854 Annual Air Exchanger #1 Rm. 1st Ft. Mech. Guardian HRV100H 8E89031131955 Annual Air Exchanger #1 Rm. 1st Ft. Mech. BRYANT CNPVP6024ALAAAAA 4120X29266 Furnace #1 Rm. Annual Combustion 1st Ft. Mech. BRYANT CNPVP4821ALAAAAA 37230X82056 Furnace#2 Rm. Annual Combustion Facilities Maintenance Building 215 Cedar RD Equipment Manufacture Location Model Serial Maintenance Furnace #1 BRYANT Old DMV CNPVP3617ALAAAAA 3520X81863 Annual Combustion Magic Pak#1 MAGIC -PAK Records Suite 64HWC4-09-301NP-1A 1611HD1957 Annual Combustion 64HWC4-09-301-NP- MAGIC -PAK Dan's Office 1611G04176 Magic Pak#2 1A Annual Combustion Head End Building 3698 School BLVD. Equipment Manufacture Location Model Serial Maintenance East Ext. 404M203813473- W72AC-B15ZPXXXJ Bard #1 Bard Building 02 Spring/Fall East Ext. 404M203813477- Bard #2 Bard Building W72AC-B15ZPXXXJ 02 Spring/Fall West Ext. 404M203813476- Bard #3 Bard Building W72AC-B15ZPXXXJ 02 Spring/Fall West Ext. 404M203813479- Bard #4 Bard Building W72AC-B15ZPXXXJ 02 Spring/Fall West Ext. 404M203813483- Bard #5 Bard Building W72AC-B15ZPXXXJ 02 Spring/Fall West Ext. 404M203813478- Bard #6 Bard Building W72AC-B15ZPXXXJ 02 Spring/Fall West Ext. 404M203813474- Bard #7 Bard Building W72AC-B15ZPXXXJ 02 Spring/Fall Boiler Eletro Boiler Vehicle Garage EB-WX-13-2 36743 Annual Monticello Library 200 6TH ST W Equipment Manufacture Location Model Serial Maintenance Boiler #1 NTI Boilers Mech Rm. TFT285 ################ Annual Combustion Boiler #2 NTI Boilers Mech Rm. TFT285 2103152238193440 Annual Combustion RTU-1 TRANE Roof THD180G3ROD0000 204410214D Annual Cooling EF-1 Greenheck Roof GW-120-AX 92K01077 None -Internal Hi -Way Liquors 545 Pine Street Equipment Manufacture Location Model Serial Maintenance AC #1 Turbo Air Roof TS040MR404A3-T MCA40327Y 048 3 Visits per year AC #2 Turbo Air Roof TS040MR404A3-T MCA40327Y 058 3 Visits per year AC #3 Turbo Air Roof TS040MR404A3-T MCA40327Y 057 3 Visits per year AC #4 Turbo Air Roof TS040MR404A3-T MCA40327Y 040 3 Visits per year RTU #1 Bryant Roof 581JP07A125A2AOAAA 3517P41979 Annual Combustion RTU #2 Trane Roof YHC120F3RHAORD 203014394L Annual Combustion Monticello Community Center 505 Walnut ST Equipment Manufacture Location Model Serial Maintenance AHU 1-Split MCQUAY 2nd floor Mech LSL108CU 39D00015-06 Spring/Fall AHU 2-Split MCQUAY 2nd floor Mech CAH025FDAC 39D00611-00 Spring/Fall AHU 3-Split MCQUAY 2nd floor Mech LSL104CH 39D000016-06 Spring/Fall B101, Outside- AHU 4-Split MCQUAY Ground Trane Condenser Spring/Fall AHU 5-Split MCQUAY 2nd floor Mech LSL111CV 39D00017-06 Spring/Fall AHU 6-No DX MCQUAY Spring AHU 7-Split MCQUAY LSL111CV 39D00018-06 Spring/Fall AHU 8-Split MCQUAY LSL111CV 39D00019-06 Spring/Fall AHU 9-Split MCQUAY LSL111CH 39DC0020-06 Spring/Fall AHU 10 MCQUAY 2nd floor Mech CAH025FDAC 39D00613-00 Spring/Fall AHU 11 MCQUAY Main Roof CAH021 FDAC 39D00614-00 Spring/Fall AHU 12 MCQUAY LSL108CH 39D00021-06 Spring/Fall Boiler -Pool Lockner Pool Mech CPN05020 1951117436197 Annual Boiler- Family Raypac Pool Mech R206A-EM-C ASME 1503397113 Annual Boiler - Adult Raypac Pool Mech C-R206A-EN-C ASME 1503397230 Annual Roof above Pool Spring C101-Split Mech N D HY-04-P L-30800-EX- PPU-1-Split INNOVENT Pool Mech HG-HW-460 Boiler #1 PEERLESS Boiler Room LC-09-W/S Boiler #2 PEERLESS Boiler Room LC-09-W/S Boiler #3 PEERLESS Boiler Room LC-09-W/S Boiler #4 BENCHMARK Boiler Room BM1 C2.OLN 909 Golf Course RD Equipment Manufacture Furnace Trane 2076284-0020 LC-011853-0399 LC-011854-0399 LC-011855-0399 G-12-1974 Monticello Public Works - Admin Location Model Serial Closet XR95 Monticello Public Works - Garage Spring/Fall Annual Combustion Annual Combustion Annual Combustion Annual Combustion Maintenance Annual -Fall 901 Golf Course RD *Need a lift. Replace the filters and belts in the High equipment: units in garage and mechanics bay. Equipment Manufacture Location Model Serial Maintenance Exhaust Paint boot I W None AHU Modine Mech Shop Spring/Fall RTU Bryant Low Roof 581JJ06AI15AOAOAAA 0912C76466 Spring/Fall Heater Modine Mech Grage Annual Water Heater Garage Annual Radiant Heat North Annual -Fall Radiant Heat South Annual -Fall AHU Temp -Air West Garage Spring/Fall AHU Temp -Air East Garage Spring/Fall AHU Bryant Gear RM Spring/Fall Exhaust Fan Greenheck Low Roof GB-90-4-x 95FI6505 None Exhaust fan garage Spring/Fall AHU trane Paint booth Spring/Fall Back Parks Unit Heater Reznor Garage Annual Combustion Monticello Parks Barn 303 6th St *Need a lift. Inspect the filters on the tube heaters. Tube Heaters (5) Corky Vac Garage Bay Annual Combustion Unit Heater Modine Garage Bay Annual Combustion Make up air King Nation Garage Bay Annual Furnace Luxair Closet XAFC48FBCNIA W21_3949403 Spring/Fall City Council Agenda: 1/13/2025 2S. Consideration of approving a contract with WSB for preliminary engineering services for the reconstruction of Fallon Avenue in the amount of $215,724 Prepared by: Meeting Date: ® Consent Agenda Item Public Works Director/ City Engineer 1/13/2025 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director City Administrator ACTION REQUESTED Motion to approve a contract with WSB for preliminary engineering of Fallon Avenue in the amount $215,724. REFERENCE AND BACKGROUND Improvements to Fallon Avenue have been included in the Capital Improvement Plan for several years. The roadway remains a rural section without curb and gutter or pedestrian pathway facilities. It has also long been identified as a corridor for the extension of critical utilities to support development south of School Boulevard. Most recently, a 2019 feasibility study recommended the construction of a deep trunk sanitary sewer main along Fallon Avenue in addition to the extension of water main and installation of a stormwater system. To minimize disruption, all improvements are recommended to be incorporated into a comprehensive project, even if phasing is used to complete the Fallon corridor in sections between Chelsea Road and 85t" Street. For example, the study noted a first phase extending from Chelsea Road to Fallon Drive would add capacity for an additional 690 residential units. The timing of the improvements is subject to council discretion and development pressure. Estimates anticipate the existing capacity of the City's utility system can accommodate 10 years of growth at the current pace. However, more rapid development increases the need for utility installation. As currently planned, the future project would include the following: • Reconstruction of Fallon Avenue from Chelsea Road to Fallon Drive to an urban section including the addition of curb, gutter, sidewalk, trail, street lighting, and other urban roadway elements. • Installation of a stormwater system. • Installation of trunk water and sewer main extensions. City Council Agenda: 1/13/2025 • Evaluation of intersection control and consideration of installing a roundabout at the intersection of Fallon Avenue and School Boulevard. Staff anticipate right-of-way acquisitions will be needed for the reconstruction of the initial phase of Fallon Avenue. The proposed preliminary design will determine right-of-way acquisition limits and prepare easement acquisition documents. Securing right-of-way early will increase the City's chances of being able to apply for Federal and State funding assistance for the future roadway and utility construction. Staff solicited a proposal from WSB who are very familiar with the project area. WSB completed the feasibility study for the sewer extensions and who also completed an analysis for the construction of a roundabout at Fallon Avenue and School Boulevard. Budget Impact: The total estimated cost of the project is $215,724. The 2025 budget includes $250,000 for engineering related to Fallon Avenue reconstruction from Chelsea Road to Fallon Drive, which includes $50,000 in the Water Trunk Fund, $150,000 in the Sewer Trunk Fund, and $50,000 in the Capital Projects Fund. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approving the contract with WSB. The future improvements to Fallon Avenue have been identified as a long-term City Council priority, and this is one of the first critical steps to facilitate its completion when the timing is appropriate and funding allows. SUPPORTING DATA A. Proposal B. SE Sewer Extension Memo 2s (1) A PROPOSAL FOR Professional Engineering Services Fallon Avenue Reconstruction — Preliminary Roadway & Trunk Utility Design FOR THE CITY OF MONTICELLO 2S (2) January 6, 2025 Mr. Matt Leonard, PE City Engineer/Public Works Director City of Monticello ° 505 Walnut Street Y U Monticello, MN 55362 z w m Re: Proposal to Provide Professional Engineering Services o Fallon Avenue Reconstruction — Preliminary Roadway & Trunk Utility Design 00 City of Monticello, MN �i a m Dear Mr. Leonard: r, On behalf of WSB, we are pleased to submit this proposal to provide professional engineering services to the City of Monticello for the Fallon Avenue Reconstruction Project from Chelsea Ln Road to Fallon Drive. Our team is excited about the opportunity to work side -by -side again with Ln City staff to complete this effort. z Specifically, our services for the project will include preliminary design of the roadway corridor V o and trunk water/sewer utilities, right-of-way acquisition evaluation, a traffic analysis to determine a intersection controls, and a brief memorandum on the preliminary design findings. The proposed z scope and not -to -exceed fee presented herein represents our complete understanding of the project. o It you nave any questions or concerns, please teel tree to contact me at b11-419-1549 or W jstremel@wsbeng.com. WSB appreciates the opportunity to submit this proposal and look D forward to working with you and your staff. Ln V) > Sincerely, a WSB z w x �4 r 0 r, Jim Stremel, PE Senior Project Manager Proposal for Professional Engineering Services — Fallon Avenue Reconstruction — Preliminary Design 2S (3) Project Understanding The City of Monticello is in the preliminary stages of planning for the reconstruction of Fallon Avenue from Chelsea Road to Falon Drive. The total length of the corridor being considered at this time is approximately 3,800 lineal feet. The improvements to the corridor will include the reconstruction and expansion of Fallon Avenue into an urban street section with concrete curb, bituminous trails on both sides, and a new roundabout at School Street. The scope of the project will also include the extension of trunk sewer and water utilities the length of the corridor to Fallon Drive. The City of Monticello City is requesting professional services to provide preliminary engineering design of the roadway corridor and trunk utilities up to roughly a 30% level, design of a roundabout at School Blvd, a traffic analysis to determine intersection controls at each of the five locations, right-of-way acquisition evaluation and parcel sketches, updates to project cost estimating, and a brief memorandum of the preliminary design findings. Project Approach / Scope of Services Our experienced team at WSB will provide the necessary engineering services to assist the City in various preliminary design services. Project management is a key component included in each phase, task, and deliverable as proposed. Active project management, frequent communication with City staff, and utilization of our project controls team will allow for open lines of communication and routine updates on project issues, as well as keeping the project on schedule and within budget. We propose the following detailed services for the project. Data Collection & Field Work Topographic Survey Survey controls will be set up for the project areas followed immediately by the topographic survey of the existing conditions. The topographic survey will include: • Topographic survey of the project area and up to 25 feet adjacent to the perimeter of the site area and/or property lines of the roadway corridor. • Locate visual features including fences, sidewalks, curbs, building corners, signs, lighting, parking lot striping, trees/treeline, and other visible appurtenances readily visible on the surface. • Locate underground utilities through a Gopher State One Call utility ticket request. • Verify the locations of public utility information including manhole structures, gate valves, hydrants, and provide invert information where appropriate. Structure depths will be measured for those with removable castings. • Capture spot elevations for all survey shots taken, including ground shots in a grid pattern to create one -foot contours on the plans. • Other features and easements provided by existing platting information readily available. • Elevations based on North American Datum (NAD83). • Assumes that survey will be completed in the warmer months, winter conditions have not been accounted for. Boundary Survey • Additional field work to locate and identify existing section and property corners. • Monumentation research, data collection, and review of owners and encumbrance reports. • Final boundary calculations (by licensed land surveyor) and inclusion into the design level topography survey AutoCAD file. • Fee does not include the cost of O&E reports or title work, these will be billed as pass -through costs or can be ordered by the City. Proposal for Professional Engineering Services — Fallon Avenue Reconstruction — Preliminary Design 2S (4) AutoCAD Base Mapping • Survey crews will attempt to locate and survey existing property irons and use that information to make improvements to the Wright County's base mapping for design and record drawings. • Our team will incorporate the boundary work and property lines. • Using the field data collected, we will create an AutoCAD Civil 3D drawing with the appropriate information to be used for the civil design. • Create an electronic surface (TIN) from the elevation data obtained and create contours in the appropriate AutoCAD layers; provide a digital copy of the base -map to the City if needed. • Features such as drainage and utility easements will be shown only if information is readily available. Preliminary Design The following is a list of deliverables needed to complete the engineering and design components of the project to a minimum of a 30% design level. Upon authorization of the proposal, we will begin immediately by scheduling the topographic survey, gathering private utility data, reviewing public/private utility record drawings, existing planning/corridor studies, and other readily available information. The information gathered will be used as a basis for the preliminary design efforts detailed in this proposal. Project Kick -Off Meeting One of the first tasks our team will coordinate is a kick-off meeting with City staff. This will allow WSB the opportunity to develop a very clear understanding of the project scop, intended outcome, the City's expectations of our services, meet with key individuals, staff members, or others who are involved in the project or have information that will affect the project. We will prepare a preliminary layout of the project, conduct a general review of the project scope, and discuss the issues and concerns related to the project. This way, there is a clear understanding of the potential issues and options can inform additional preliminary design elements of the project. Project Design Coordination & Meetings Coordinate additional project meetings with City staff and design team (WSB staff) members during the preliminary design stage, including a total of two (2) formal meetings in a virtual format. We have also included attendance at one Council meeting and one separate meeting with the school district. Preliminary Geometric Layout & Plan Development This task includes a 30% geometric layout and design based upon staff input and general engineering judgment. The preliminary layout in CAD format will be a representation of both preliminary horizontal and vertical alignments with potential construction limits shown and possible construction conflicts of the proposed improvements. We will work together with City staff members during the preliminary design task to determine the most cost- effective means and methods of designing and constructing the proposed street, trail, watermain, sanitary sewer, and storm sewer improvements. Team communication is essential during this phase to develop a clear understanding and expectations of the scope of work the ensure the final design phase can be completed efficiently and effectively. Our team includes staff with industry leading experience in roadway geometrics and State Aid design criteria. Their expertise will be utilized to develop the roadway and trail layouts. This layout will be used to determine the estimated improvement costs, utility conflicts and relocations, right- of-way needs, and will be the basis for future final design plans. Our team will provide one final layout option based on the traffic analysis in a roll -plot format. Additional design elements will include: • A preliminary intersection design plan at School Boulevard to include a full roundabout. This will include preparation of a preliminary geometric layout of the intersection showing the existing conditions and proposed changes to the intersection components. Proposal for Professional Engineering Services — Fallon Avenue Reconstruction — Preliminary Design 3 2S (5) Preliminary trunk watermain and sanitary sewer utility design along the proposed corridor with both horizontal and vertical layouts. The design will include stubs to major side streets or other critical connection points. Coordinate with the City's "Safe Streets for All" program and consider pertinent design elements to achieve these goals. Provide a truck turning movement diagram at each intersection. Preliminary Stormwater Management Design WSB will provide preliminary design of the storm sewer system and evaluate what will be required for stormwater management for the proposed improvements. The services within this task include preliminary stormwater modelling, storm sewer sizing and placement along the corridor, preliminary stormwater management evaluation, and coordination with the appropriate governing authorities as needed. At this time, we have not included full stormwater management/ponding design but will provide concept footprints to assist the City in determining right-of-way impacts for any proposed treatment areas. Environmental Review A high-level review of the environmental components of the project will also be performed with supporting documentation describing the area resources, impacts and permitting requirements, including State Historic Preservation Office (SHPO), Minnesota Department of Natural Resources (DNR), United States Fish and Wildlife Services (USFWS), USACE, and MPCA consultation, if applicable. We have included time for a Level 1 desktop review of wetland for use with the preliminary design. Our team has extensive experience working with the various regulatory agencies on linear projects and this experience will streamline the future permitting process. Traffic & Intersection ICE Analysis With Fallon Avenue being designated a State Aid roadway and to request MSAS funding in the future for the reconstruction of the corridor, more formal traffic analysis and an Intersection Control Evaluation (ICE) will be required. Our experienced traffic and transportation team will perform the necessary tasks to include this with the project scope: • Traffic Data Collection / Compilation a. WSB will perform a site visit to document existing conditions and collect AM peak hour (6:30 AM-8:30 AM) and PM peak hour (4:00 PM-6:00 PM) turning movement count data at the intersections of: i. Fallon Ave and Dundas Rd ii. Fallon Ave and Stoneridge Dr iii. Fallon Ave and Starling Dr b. 13-hours (6:00 AM to 7:00 PM) of turning movement data at the intersection of Fallon Ave and School Blvd • Traffic Forecasting a. WSB will utilize traffic studies for known developments in the area to forecast additional traffic volumes at the study intersections. b. WSB will develop future volumes to use in the right -turn lane analysis. • RTL Analysis a. WSB will analyze right turn lane warrants using a.m. and p.m. peak hour turning movement volumes. b. WSB will analyze five-year crash data at the study intersections and determine if a crash problem is present. • Fallon Ave & School Blvd Intersection Analysis a. Existing intersection analysis b. Future 10-year and 20-year No -Build analysis c. Future 10-year and 20-year Build analysis for several Build alternatives • Fallon Ave & School Blvd Intersection Control Evaluation a. WSB will prepare a draft memo for review detailing the data collection, methodology, forecasting, warrants, analysis results and findings of the intersection analysis. The Proposal for Professional Engineering Services — Fallon Avenue Reconstruction — Preliminary Design 2S (6) report will provide recommendations for a preferent intersection alternative. This report will include figures and attachments that support the findings of the report. WSB will prepare a final ICE report incorporating the comments received from the reviewers. • Turn Lane Memo a. WSB will prepare a draft memo for review detailing the data collection, methodology, forecasting, analysis results and findings of the traffic analysis. The report will provide right -turn lane recommendations. This report will include figures and attachments that support the findings of the memo. b. WSB will prepare a final memo incorporating the comments received from the reviewers. Private Utility & GSOC Coordination This task will include the coordination of utility markings for the topographic survey, a separate Gopher State One Call request for utility maps, and coordination with specific utility companies that may have conflicts with the proposed street and utility installations. If potholing in the field is necessary to determine the elevation of specific utility lines, WSB will coordinate this effort, but the City will be responsible for contracting with a company or providing staff that can complete this work. WSB will hold one (1) formal utility coordination meeting with the affected utility providers. Cost Estimating WSB will prepare and/or update preliminary project cost estimates for the proposed street, trail, roundabout at School Boulevard, stormwater management components, watermain/sanitary sewer improvements, and associated overhead allotments. Memorandum Preparation WSB will prepare a memorandum that incorporates the preliminary design, a discussion of project challenges, quantities/costs, traffic/intersection analysis, and various figures that describe the following: • Alignment modifications and justifications. • High level permitting and environmental review (stormwater, wetlands, floodplains, etc). • Potential changes for existing intersection control, if necessary. • Include traffic and intersection ICE analysis findings. • Roadway stormwater management concept footprints. • Public utility locations and potential relocation needs. • State Aid design/geometric compliance and those elements that may not be compliant and/or will be improved with the project. • Identify deficiencies such as private utility locations, clear zones, and other critical geometric elements (i.e. vertical curves) that may affect the design or construction of the project. • Prepare a road parcel impact plan in an exhibit format showing each individual parcel impacted by the proposed roadway/trails, wetlands, stormwater, and water/sewer utility improvements. Task 3 Easement Acquisition Assistance Our team will provide assistance to the City with easement acquisition services for the parcels affected by the proposed Fallon Avenue improvements. The scope of the work will include the additional field work to verify parcel boundaries and the necessary updates to the Auto -CAD base -mapping. We will also prepare temporary and/or permanent easement sketches, legal descriptions, and provide one set of stakes in the field for each property. It is expected that the City will coordinate and provide the title searches for each of the parcels, order plats or owners/encumbrance reports, draft the conveyance documents, and record any of the permanent easement title work. It is not known how many parcels will be affected by the project and for budgeting purposes we have provided the hours/fee for a total of ten (10) parcels; our proposed fee results in a cost of roughly $2,000 per parcel. Furthermore, we have assumed that our survey crews can combine easement staking into a total of two (2) separate trips. Additional parcel sketches or trips for staking will be charged at our current Proposal for Professional Engineering Services — Fallon Avenue Reconstruction — Preliminary Design 2S (7) hourly rates. WSB also has an experienced ROW team that can further assist the City in negotiating with the property owners and we can provide this service at an additional cost. Exclusions WSB has the capabilities to provide comprehensive final design and construction services or other additional services under a separate contract. Here are the elements that we have not included in our scope of work within this proposal. • Public engagement and/or neighborhood meetings • Detailed traffic study or signal design • Design and/or inclusion of retaining walls • Wetland delineations and related permitting • Geotechnical borings, pavement coring, or evaluation • Easement acquisition negotiation or conveyance services • Cultural resources survey • Final design, bidding, or construction services • Grant preparation assistance (under separate contract) Anticipated Project Schedule Below is a general project schedule with major milestones. The exact timing of the design work will be discussed with the city at the kick-off meeting. Consultant Services Authorization...................................................................................... January 13, 2025 Project Kick -Off with City Staff......................................................................................... Late January, 2025 FieldWork...............................................................................................................................February, 2025 Preliminary Design & Traffic Analysis.............................................................................. March — May, 2025 Utility Coordination Meeting........................................................................................................... May, 2025 Complete Memorandum & Attend Council Meeting ...................................................... By End of May, 2025 Finalize Easement Sketches & Staking................................................................................ May -June, 2025 Engineering Fee Summary Based on the proposed task hour budget, WSB will complete the scope of engineering services on an hourly not -to -exceed basis with costs as follows. Task 1 — Data Collection & Field Work $ 31,114 Task 2 — Preliminary Corridor & Trunk Utility Design $163,978 Task 3 — Easement Acquisition Services $ 20.632 Grand Total All Tasks $215,724 WSB appreciates the opportunity to provide the City of Monticello with this proposal. As always, we are looking forward to working with you and your staff toward the completion of the project. Please feel free to contact me with any questions or comments that you have. Proposal for Professional Engineering Services — Fallon Avenue Reconstruction — Preliminary Design 2S (8) Acceptance This letter represents our entire understanding of the project scope. All work under this letter proposal will be governed by the Professional Services Agreement entered into between the City of Monticello and WSB on January 8, 1996. If the scope and fee appear to be appropriate, please sign on the space provided and return one copy to our office. We look forward to working with the City of Monticello on this project and are available to begin work once we receive signed authorization or as otherwise indicateed in the proposed project schedule. City of Monticello: I hereby authorize WSB to proceed with the above -referenced work under the terms and conditions of the Professional Services Agreement entered into between the City of Monticello and WSB on January 8, 1996. Authorized signature Title Date Attachments Exhibit A — Project Location Map Exhibit B — Detailed Estimate of Engineering Fees Proposal for Professional Engineering Services — Fallon Avenue Reconstruction — Preliminary Design City ofMRpticello - Fallon Avenue Reconstruction - Chelsea Rd to Fallon Dr 1 in=1,313Ft �j City Boundary Parcels N CITY OF Montillo October 23, 2024 i� Map Powered By Datafi wsb 2S (10) Exhibit B - Detailed Estimate of Engineering Fees CITY O F City Monticello Monticello s b for Civil Professional Engineering Services for Civil Engineering and Planning Services i Fallon Avenue Reconstruction (Chelsea Rd to Fallon Dr) - Preliminary Road Corridor & Trunk Utility Design Estimated Hours Senior Project Manager Municipal Municipal Transportation Geometric Water Res. Water Res. Environmental Project Manager Pmjact Engineer CAD Technician Project Manager Design Engineer Traffic Engineer Project Manager Project Engineer Scientist Admin Assistant Survey Technician Registered Land Surveyor Survey Coordinator Survey Crew Total Hours Cost Jim Stremel Jason Kiser Juan Lopez Gm DUMW, Andmw Plowman Austn F-V Mallon Fftpatdck Eadh Evans Sarah R,sm Roy Robertson Sue Buckley Cooper F,rbmok Jeremy Hong, Jan B,dch Two -Person Phase Task Description 1 Data Collection & Field Work 1A Project Management & Controls 2 2 4 $ 860 2.2 GSOC& Utility Locate Coord 2 4 2 8 $ 1,308 2.3 Top. Survey Field Work 1 2 4 24 31 $ 7,717 2.4 Section & Boundary Field Work 1 2 2 2 24 31 $ 7,609 2.5 Office Boundary Research & Review 1 18 30 2 51 $ 9,157 2.6 Top. Base Map Preparation 1 2 6 12 4 2 27 $ 4,463 Phase 1 -Total Estimated Hours and Fee 4 10 10 32 36 12 48 152 $ 31,114 2 Preliminary Design T I 2.1 Project Management & Controls 16 8 24 $ 5,448 2.2 Design -2D& Haiwntal Alignments 10 12 90 80 2 4 2 2 202 $ 35,120 2.3 Design -3D&Vertical Cadda 10 12 90 80 1 4 2 2 2. $ 34,851 2A Design - Scholl BIM RAB 1 4 12 20 60 8 105 S 19,587 2.5 Design -SW.,,ater 2 4 10 10 16 40 82 $ 14,952 2.6 ICE & Intersection Evaluations 1 2 8 30 60 101 $ 19,417 2.7 Initial ROW Renew&Exhibit 1 6 6 13 $ 2,189 2.8 Cost Estimates 4 6 16 1 2 2 2 33 $ 5,811 2.9 Permitting & EN -mental ReN- 1 2 2 20 25 $ 4,3T 2.10 WSB Project Team Meetings (4) 6 6 4 4 1 2 2 1 2 1 29 $ 5,651 2.11 City Coordination Meetings (3) 6 6 4 2 2 20 $ 3,850 2.12 City Cwncil Meeting (1) 4 4 2 10 $ 2,008 2.13 Utility Coadinatiw (Ind. 1 Mtg) 2 6 6 14 $ 2,440 2.14 Prepare Memorandum 8 8 12 1 2 2 1 2 2 8 46 $ 8,277 Phase 2 - Total Estimatetl Houn and Fee 72 86 252 174 34 104 78 22 50 25 8 905 $ 163,978 3 Easement A.QnI.Itlon Services I 3.1 Parcel Exhibits 2 4 20 20 46 $ 8,178 I 3.2 Legal Descriptions 2 4 8 30 44 $ 8,292 I 3.3 Field Staking of Easements 2 4 2 10 18 $ 4,162 Phase 3 - Total Estimated Houn and Fee 4 10 28 54 2 10 108 $ 20,632 Total Estimatetl Hours 80 1 106 1 262 1 174 1 34 1 104 1 78 1 22 1 50 1 25 1 8 1 60 1 90 1 14 1 58 1165 Hourly Billing Rate S 251 $ 779I $ 144I $ 195I $ 251 $ 172I $ 194I $ 264I $ 153I $ 162I $ 154 $ 153I $ 195 S 187 $ 265 Subtotal Base Fee by Labor Classification I S 20,080 I $ 18,874 E 37,]28 $ 33,830 $ 8,534 E 17,888 $ 15,132 E 5,808 $ ],650 $ 4,050 E 1,232 E I I 8,180 $ 1],550 I b 2,618 $ 15,3]0 $ 215,724 ITOTAL ENGINEERING SERVICES FEE $ 215,724 2S (11) wsb Technical Memorandum To: Matt Leonard, P.E. City Engineer/Public Works Director City of Monticello From: Jon Christensen, E.I.T. Shibani Bisson, P.E. WSB Date: June 27, 2019 Re: Southeast Service Area Sewer Extension WSB Project No. 11770-00 Background The City Council authorized completion of this technical memorandum to provide information on sanitary sewer infrastructure alternatives for the Southeast Service Area. The City's 2005 Fallon Ave/1-94 interceptor project, trunk sanitary sewer fee analysis and associated capital improvement planning identified a conceptual large gravity sanitary sewer main system, extending south along Fallon Avenue from Chelsea Road. The interceptor line was installed in 2005 for the purpose of removing the reservoir lift station and eliminating the need to build a second wastewater treatment facility to serve future development in the City's southeast annexation area, located east of TH 25 and south of 1-94. This southeast service area consists of approximately 3,100 acres and potentially 6,900 acres serving the remaining township area. City staff had recently received development inquiries in the southeast area outside of the current City limits, within the annexation area. In order to respond to these development inquiries and determine an efficient and cost-effective method to serve these areas, staff recommended completing a more comprehensive evaluation of the southeast trunk sanitary sewer system plan with preparation of this technical memorandum. The scope of the technical memorandum includes: • Evaluate existing sewer capacity to serve future development in the southeast area. • Estimate future sewer flows within the annexation boundary based on City -staff -identified land use zoning and estimated growth projections. • Complete hydraulic calculations to confirm required sizing for a gravity trunk sewer extension alternative and/or a regional lift station and force main alternative for ultimate build -out flow projections. • After determining ultimate build -out sizing requirements for the sewer system, evaluate smaller capacity alternatives and compare to projected development. • Prepare a preliminary design layout(s) (GIS map figures) of the sewer improvements alternatives, flow capacity and associated development acreage for each alternative, and conceptual level construction costs for each alternative KA011770-000\Admin\Docs\MEMO SE Sanitary Sewer Analysis.dou 2s (12) Matt Leonard June 27, 2019 Page 2 This technical memorandum is to serve as a basis for identifying the most efficient and cost- effective sewer system to serve the southeast growth area. After completion of this memorandum, a funding and financing plan can be developed by City staff in addition to projecting when these improvements would need to take place, assuming a certain growth rate, since development timelines are unknown. The area considered in this analysis includes the sanitary sewer service area south of 1-94 and primarily east of TH 25 as shown in Figure 1. Existing development in this area includes a mix of residential, commercial and industrial land uses. The proposed land use for the undeveloped agricultural land outside of the city limits within the annexation is currently planned to be residential. Within the southeast sewer service area, there are approximately 460 acres of undeveloped land within the City limits, 3,100 acres within the annexation boundary area and 6,900 acres within the township boundary. This analysis considers the staged improvements based on a City staff provided planned 10-year growth area and for long term service to the township boundary. Extension of the sanitary sewer system will be necessary to accommodate the increase in wastewater flow from this southeast service area as development occurs. KA011770-000\Admin\Docs\MEMO SE Sanitary Sewer Analysis.dou 2S (13) Matt Leonard June 19, 2019 Page 3 Existing Conditions The capacity of the existing gravity trunk sewers were was analyzed to determine the limiting capacity in each main in order to determine the remaining residual capacity for serving new development. The design capacity and residual capacity of the gravity sewer lines within the study area is shown in Figure 2. Table 1 provides a summary of these capacities along with the resulting equivalent residential units based on the residual capacity. To determine the existing capacity, the shallowest pipe slope for each pipe diameter segment was utilized based on City as -built drawings. To determine the resulting residual capacity, the existing average flow was estimated as 85% of annual water use based on city water usage data from 2017, and calculated to be 182 gallons per day (gpd) per residential unit and 400 gpd per commercial/industrial acre. These rates are consistent with Met Council guidance. Table 1 - Existing Trunk Sewer Capacity Capacity Existing peak Hourly Existing Residual Equivalent Location As -Built Diameter Slope (gpd) Avg. Flow Flow Factor p ak Hourly Capacity Residential (gpd) Flow (gpd) (gpd) Units Farmstead Ave S 206 10" 0.0013 551,000 26,026 4.0 104,104 446,896 614 Farmstead Ave S 140 12" 0.0016 993,000 49,686 4.0 198,744 794,256 1,091 Pioneer Park S 144 12" 0.0019 1,083,000 49,686 4.0 198,744 884,256 1,215 Farmstead Ave S 141 15" 0.0009 1,351,000 99,372 4.0 397,488 953,512 1,310 Farmstead Dr S 97 18" 0.0010 2,316,000 108,290 4.0 433,160 1,882,840 2,586 Monticello Crossings S 383 10" 0.0012 529,000 36,764 4.0 147,056 381,944 525 Chelsea Rd W S 45 10" 0.0028 808,000 48,817 4.0 195,268 612,732 842 Chelsea Rd W S 45 10" 0.0048 1,058,000 62,285 4.0 249,140 808,860 1,111 Chelsea Rd W S 11 12" 0.0019 1,083,000 74,677 4.0 298,708 784,292 1,077 Dundas Rd S 21 10" 0.0028 808,000 20,334 4.0 81,336 726,664 998 89th St S 284 12" 0.0014 929,000 11,830 4.0 47,320 881,680 1,211 School Blvd S 175 12" 0.0020 1,111,000 45,144 4.0 180,576 930,424 1,278 School Blvd S 105 12" 0.0019 1,083,000 97,632 4.0 390,528 692,472 951 Farmstead Dr S 98 15" 0.0015 1,744,000 131,120 3.9 511,368 1,232,632 1,737 Dundas Rd S 21 15" 0.0022 2,112,000 19,364 4.0 77,456 2,034,544 2,795 TH-25 S 17 10" 0.0025 764,000 9,068 4.0 36,272 727,728 1,000 Cedar St S 20 10" 0.0028 808,000 4,396 4.0 17,584 790,416 1,086 Oakwood Dr E S 12 10" 0.0017 630,000 22,720 4.0 90,880 539,120 741 Chelsea Rd W S 12 10" 0.0011 507,000 49,416 4.0 197,664 309,336 425 Business Park (S of Dundas) S 95 21" 0.0010 3,493,000 252,150 3.7 932,955 2,560,045 3,802 Business Park (Dundas to Chelsea) S 20 18" 0.0015 2,836,000 291,848 3.7 1,079,838 1,756,162 2,608 Chelsea Rd W S 12 18" 0.0013 2,640,000 341,264 3.6 1,228,550 1,411,450 2,154 1-94 S 331 24" 0.0022 7,397,000 415,941 3.5 1,455,794 5,941,207 9,327 KA011770-000\Admin\Docs\MEM0 SE Sanitary Sewer Analysis.docx 2S (14) Matt Leonard June 19, 2019 Page 4 10-Year Growth Area Analysis In order to provide a relatively short term scenario to analyze sewer capacity and anticipated infrastructure improvements needed, a 10-year growth area was identified by City staff as shown in Figure 3. The 10-year growth area consists of approximately 930 residential acres (1,860 residential units), 230 commercial/industrial acres, and 5 institutional acres. The projected flows and residual capacities assuming full development in the 10-year growth area are listed in Table 2. The flow rates assumed for new development were 182 gpd per residential unit, 600 gpd per institutional acre, and 800 gpd per commercial/industrial acre. A density of 2.5 units per acre was assumed for future single family residential areas. Based on full development of the 10-year growth area, the limiting trunk sewer is the 15-inch pipe in Farmstead Avenue. If the entire 10- year growth area were developed, the capacity of this 15-inch pipe would be exceeded by an equivalent of 67 residential units. Therefore, a majority of the 10-year growth area can be developed and served by the capacity in the existing designated sewer system before the gravity trunk main or other regional improvements are required. Table 2 -10-Year Growth Area Sewer Capacity 10-Year 10-Year Residual Equivalent Location Diameter Capacity Growth 10-Year Avg. Peak Hourly Growth Capacity Residential d (gpd) Added Avg. 9• Flow d (gpd) Flow Factor Peak Hourly Y (gpd) Units Flow (gpd) Flow (gpd) Farmstead Ave 101, 551,000 106,188 132,214 3.9 515,635 35,365 50 Farmstead Ave 12" 993,000 210,608 260,294 3.7 963,088 29,912 44 Pioneer Park 12" 1,083,000 88,270 137,956 3.9 538,028 544,972 768 Farmstead Ave 151, 1,351,000 298,878 398,250 3.5 1,393,875 -42,875 -67 Farmstead Dr 18" 2,316,000 298,878 407,168 3.5 1,425,088 890,912 1,399 Monticello Crossings 101, 529,000 36,764 4.0 147,056 381,944 525 Chelsea Rd W 10" 808,000 40,472 89,289 4.0 357,156 450,844 619 Chelsea Rd W 101, 1,058,000 40,472 102,757 4.0 411,028 646,972 889 Chelsea Rd W 12" 1,083,000 40,472 115,149 4.0 460,596 622,404 855 Dundas Rd 101, 808,000 0 20,334 4.0 81,336 726,664 998 89th St 12" 929,000 74,208 86,038 4.0 344,152 584,848 803 School Blvd 12" 1,111,000 42,372 87,516 4.0 350,064 760,936 1,045 School Blvd 12" 1,083,000 82,754 180,386 3.9 703,505 379,495 535 Farmstead Dr 15" 1,744,000 82,754 213,874 3.8 812,721 931,279 1,347 Dundas Rd 15" 2,112,000 28,408 47,772 4.0 191,088 1,920,912 2,639 MN-25 101, 764,000 0 9,068 4.0 36,272 727,728 1,000 Cedar St 101, 808,000 0 4,396 4.0 17,584 790,416 1,086 Oakwood Dr E 101, 630,000 0 22,720 4.0 90,880 539,120 741 Chelsea Rd W 101, 507,000 13,200 62,616 4.0 250,464 256,536 352 Business Park (S of Dundas) 21" 3,493,000 381,632 633,782 3.4 2,154,859 1,338,141 2,162 Business Park (Dundas to Chelsea) 18" 2,836,000 410,040 701,888 3.3 2,316,230 519,770 865 Chelsea Rd W 18" 2,640,000 423,240 764,504 3.3 2,522,863 117,137 195 1-94 24" 7,397,000 463,712 879,653 3.2 2,814,890 4,582,110 7,868 KA011770-000\Admin\Docs\MEM0 SE Sanitary Sewer Analysis.docx 2S (15) Matt Leonard June 19, 2019 Page 5 Ultimate Flow Projections The long-term wastewater flows within the annexation and township boundary were estimated in order to evaluate long-term regional sanitary sewer service options, consisting of a gravity trunk sewer system or regional lift station system. Broad sanitary sewer districts were delineated based on regional natural/wetland boundaries and Lidar topography. Wastewater flow estimates were then divided by district in order to size district trunk sewers. These trunk sewers were extended from the existing trunk network at minimum grade, with routing guided by Lidar topography. A maximum sewer depth of forty feet (40') was applied where sewers had to cross through ridge lines. Additional lift station service areas were delineated when trunk invert elevations violated minimum cover of 7.5'. The planned land uses, sanitary sewer districts, and conceptual sewer system gravity mains and lift stations are shown in Figures 4, 5, and 6. The projected flows from each sanitary sewer district are shown in Table 3. Table 3 - Ultimate Wastewater Flow Projections Sanitary Existing Additional Ultimate Peak Hourly Ultimate Peak Sewer District Average Flow Average Flow Average Flow Flow Factor Hourly Flow (MGD) (MGD) (MGD) (MGD) SE 0 0.366 0.093 0.460 3.5 1.608 SE 1 0.000 0.057 0.057 4.0 0.230 SE 2 0.050 0.112 0.162 3.9 0.630 SE 3 0.000 0.075 0.075 4.0 0.301 SE 4 0.000 0.579 0.579 3.4 1.968 SE 5 0.000 0.740 0.740 3.3 2.441 SE 6 0.000 0.384 0.384 3.6 1.381 SE 7 0.000 0.079 0.079 4.0 0.316 SE 8 0.000 0.050 0.050 4.0 0.202 SE 9 0.000 0.454 0.454 3.5 1.590 SE 10 0.000 0.382 0.382 3.6 1.377 SE 11 0.000 0.029 0.029 4.0 0.116 SE 12 0.000 0.100 0.100 4.0 0.398 Total 0.416 3.135 3.551 2.5 8.877 KA011770-000\Admin\Docs\MEMO SE Sanitary Sewer Analysis.dou 2S (16) Matt Leonard June 27, 2019 Page 6 Short Term Regional Options Cardinal Hills Lift Station The Cardinal Hills development was previously served by a lift station located on the northeast corner of the intersection of Fallon Ave NE and Starling Dr which discharged wastewater through a 6-inch DIP forcemain to the manhole located to the north within Fallon Ave. This lift station was constructed in 1991 and abandoned in the late 1990s. The top nine feet of the wet well, the valve vault, and a portion of the forcemain were removed. The remaining structures and piping were filled with sand and capped. The parcel where the lift station was located is now a private residence. Based on a maximum velocity of 8 feet per second (fps) and the 6-inch DIP forcemain, the maximum pumping capacity of this lift station, if rehabilitated, would be 700 gpm. The projected peak hourly flow from Cardinal Hills, the Denn Property, and the 10-year growth area to the south and east totals 673 gpm. Therefore, there is adequate capacity for these areas to be served if the Cardinal Hills lift station was reinstated. However, given that the critical lift station structures and piping have been removed and/or filling with sand and that the parcel is now occupied by a private residence where easements or property would need to be acquired, it is recommended to not consider rehabilitating the Cardinal Hills Lift Station. Interim Lift Station Options Other interim solutions were reviewed with City staff consisting of a smaller sized lift station discharging to the existing 10-inch sewer line along Fallon Avenue, or extension of that 10-inch sewer. However, these options were determined to not be feasible given the costs in relation to the benefits. Haven Ridae Development The Haven Ridge development is currently being proposed at the Denn property located adjacent to the intersection of Fallon Avenue and 85th Street. The existing gravity sanitary sewers adjacent to this property can serve a portion, but not all, of the development by gravity. Phase 1 and 2 located on the east side of Fallon Avenue can be served by gravity connections to the Klein Farms development. Phase 3, located on the south side of 85th Street, will require a temporary lift station that is proposed to discharge to the eight -inch (8") gravity main in Eisele Ave, in the Hunters Crossing development. Based on the proposed development, this gravity main will have a residual capacity of 290 gpm (580 residential units), so the temporary lift station pumping capacity cannot exceed 290 gpm. The temporary lift station may be oversized to serve additional area to the southeast beyond the Haven Ridge development, labeled "South of Denn" on Figure 3. The temporary lift station will need a pumping capacity of at least 200 gpm in order to serve both the proposed development within Haven Ridge and future development in the "South of Denn" area. The Haven Ridge development will not preclude the development of other undeveloped areas within the City limits. In other words, there is sufficient capacity within the existing trunk system to accommodate both the Haven Ridge development and currently undeveloped areas within the City limits (as demonstrated by the 10-year growth area capacity analysis). KA011770-000\Admin\Docs\MEM0 SE Sanitary Sewer Analysis.dou 2S (17) Matt Leonard June 27, 2019 Page 7 Long Term Regional Options Three regional options were considered to serve the southeast area from the 36" interceptor connection point at Fallon Ave NE, just south of Chelsea Rd to 851h Street. The advantages, disadvantages, and estimated costs of these options are listed in Table 4 and summarized below. Option 1: Open cut installation of a 36-inch trunk gravity main extending from the existing 36-inch gravity main in Fallon Ave NE (shown in Figure 4). • Phasing sub -options: Phase 1: Installation of 36-inch trunk gravity main from Chelsea Rd to Fallon Dr. Cardinal Hills (and future development to the south of Cardinal Hills that has occurred by this time) can be connected to the trunk gravity main, freeing up additional capacity in the existing trunk for approximately 690 residential units (275 acres) beyond the 10-year growth area (subject to gravity serviceability by connection point). Phase 2: Installation of 36-inch trunk gravity main from Fallon Dr to 85th St. May be installed as development occurs beyond the 10-year growth area or in conjunction with future street improvements. • Interim sub -option: Installation of 36-inch "dry" trunk gravity mains within new developments (i.e. Haven Ridge) in anticipation of eventual connection to the existing 36- inch gravity main, but with interim service provided by a new lift station discharging to the existing gravity main Option 2: Installation of a new regional lift station in Pioneer Park with directionally drilled dual forcemains discharging to the existing 36-inch gravity main in Fallon Ave NE (shown in Figure 5). Option 3: Installation of a new regional lift station in Hunters Crossing Park with directionally drilled dual forcemains discharging to the existing 36-inch gravity main in Fallon Ave NE (shown in Figure 6). Additional Considerations: For Options 2 and 3, the regional lift station could be built with a dual chamber wet well in order to phase service with development. An approximate 10-foot by 5.3-foot chamber could serve the 10- year growth area; an approximate 10-foot by 16-foot chamber could serve the SE annexation area; and the two chambers combined could serve the remaining SE township area. The lift station pumps could be sized to serve short-term development, to be replaced as development progresses. Two forcemains could be installed; it is estimated that an 8-inch forcemain could serve short-term development, a 16-inch forcemain could serve development within the Annexation boundary, and that together they could serve development within the Township boundary. This sizing would need to be confirmed during design based on projected flows and anticipated phasing. • If the township area is not served, only a 24-inch gravity main is needed instead of a 36-inch gravity main, resulting in a $200K decrease in the estimated sanitary sewer costs in Table 4. KA011770-000\Admin\Docs\MEM0 SE Sanitary Sewer Analysis.dou 2S (18) Matt Leonard June 19, 2019 Page 8 —able 4 —Trunk Sewer Option Comparison Trunk Sewer Option Option (Fallon Ave between Advantages No. Chelsea Rd and 85th Street) 1 36" Trunk Gravity Main (open cut installation) Pioneer Park Lift Station 2 (dual chamber wet well, dual 8"/16" forcemain, 36" gravity main from lift station to 85th St) Ease of maintenance Can receive flows from existing developments such as 273 units in Cardinal Hills, reducing risk of septicity Diversion of Cardinal Hills flows would free up capacity in the existing trunk network Avoid surface disturbance along Fallon Ave NE north of Pioneer Park Can receive flows from existing developments such as Cardinal Hills, reducing risk of septicity Diversion of Cardinal Hills flows would free up capacity in the existing trunk network Can be constructed on City property Lower cost from lack of surface disturbance Disadvantages Considerable construction disturbance in established area, excavation will disturb existing businesses and residents and require replacement of existing watermain Higher cost from surface disturbance Low initial flows pose risk of septicity Repeat construction disturbance along Fallon Ave NE south of Pioneer Park, Fallon Ave NE received a bituminous overlay in 2015 Lift stations require additional monitoring, maintenance, and annual operating costs Estimated Costs (2018) Sanitary Sewer Phase 1 (Chelsea to $2.6M Fallon Dr) Phase 2 $2.3M (Fallon Dr to 851h St) Total $4.91111 $4.6M Fallon Ave Total Improvements $2M $4.6M $1.8M $4.1M $3.81111 $8.7M $3.8M (only $1.8M needed with sanitary work) $8.4M (with full street recon to 85th St) Avoid surface disturbance along all Cannot receive flows from existing of Fallon Ave Cardinal Hills development and $7 9M Hunters Crossing Park Can be constructed on City property Phases I of Haven Ridge (Denn) development proposal $3.8M (with full Lift Station 3 (dual chamber wet well, Lower cost from lack of surface Low initial flows pose risk of septicity $4.1 M (not needed with sanitary street dual 8"/16" forcemain) disturbance Lift stations require additional work) recon to 85th S) monitoring, maintenance, and annual operating costs Note: If the township area is not served, only a 24" gravity main is needed instead of a 36" gravity main, resulting in a $200K decrease in the estimated sanitary sewer costs above. KA011770-000\Admin\Docs\MEM0 SE Sanitary Sewer Analysis.docx 2S (19) Matt Leonard June 19, 2019 Page 9 Recommendations City staff recommends Option 1, extension of a 36-inch gravity main in lieu of construction of a regional lift station system. A gravity system is recommended in order to reduce ongoing operations and maintenance costs and also considering the relatively similar cost between the options listed in Table 4. After discussion with staff and presentation at the March 25, 2019 City Council workshop, the proposed planned sequence of improvements is described below: 1. To serve undeveloped properties within the existing City limits, connect to the existing sanitary sewer system. Development within the City -assumed 10-year growth area will not preclude the development of undeveloped properties within the existing City limits. 2. To serve development within the City -assumed 10-year growth area, extend sanitary sewer systems from existing developments (Cardinal Hills, Klein Farms and Featherstone) according to the conceptual alignments shown in Figure 3. In addition, temporary lift stations could be installed at locations near the future trunk gravity routing for future connection. The capacity in the existing sewer system can serve a majority of the 10-year growth area while still providing service to undeveloped areas in the existing City limits. To serve development within the annexation and township boundaries, extend a 36-inch trunk gravity sewer south along Fallon Ave from the existing interceptor stub south of Chelsea Road. A conceptual plan for the trunk gravity system is shown in Figure 4. The trunk system extension along Fallon Avenue between Chelsea Road and 85t" Street could be constructed in stages with planned street improvement projects as there is no lateral benefit to the adjacent existing developments. The remaining trunk system improvements would be development -driven and sewer alignments would be finalized depending on the proposed development plan. Proposed abutting gravity mains should connect to the proposed trunk main in order to maximize flow and minimize the risk of septicity. KA011770-000\Admin\Docs\MEM0 SE Sanitary Sewer Analysis.dou 2S (20) Matt Leonard June 27, 2019 Page 10 FIGURES K:\011770-000\Admin\Docs\MEMO SE Sanitary Sewer Analysis.docx —'--- - --� 1 T OAC� w -= o e/9 TOP /91 SE Sanitary Sewer Analysis Area c y �c FST 6, ��`' Monticello WWTP „J _ '---- �. F<SF9 ST O90� I ® Existing Lift Station j Q� 9y �t__COUNTY ROAD 39 NE Existing Forcemain Existing Gravity MainCO s ChF<SF Diameter J �� see ARO e/9 j . Unknown o _ - ; ��• z � ,..... i MTh , �O I WB /9 I � h- � 8" c � _ NTy a � • •�:�� 1 . m ' < - 1 p Q94D ,\ " Z _ yRo `•� ! _ �I c 1 �Iti Air SCHOOL BLVD- 1 ® �s'� I i _ —� i 18" 1 -- acS � �.� � 20 > 21 �f s ------'-- 1 I 9 i 30° Cn Z' i I 42 •' - � �' � I "�a'� 1 � .,, I �--� City Boundary o -Zq OAnnexation BoundaryO Township Boundary _- ___— L LL �I _________—__� -J '—. _ 0 _ 11 - -�.r � National Wetland Inventory � o O �J ter/ r ..... . h �o L---------------------•--------•----------------------------------••-------------------------------------------- 03 1I,Y I . 1 1 O 0 0 .fC OL 0 o v Q ��D '_. ------------------------------------------------------- - -- --- --------------------- r` CITY of Figure 1 - Southeast Sanitary Sewer Analysis Area N Mont1Cell0 Southeast Sewer Tech Memo A mmmmmm== Feet 0 2,500 WS b �--�� City of Monticello, MN 1 inch = 2,500 feet / °HEl3 ti.., sea°°�°R ij). ► o o 10-inch PVC @ 0.25 % As -Built: S 17 w Max. Capacity: 764,000 gpd .� Existing Peak Hourly Flow: 36,000 gpd 'a. Residual Capacity: 728,000 gpd MCKENNA T- a SAVANNAH AVE 0 10-inch PVC @ 0.28% As -Built: S 20 gR ""' Max. Capacity: 808,000 gpd NO °os"" Existing Peak Hourly Flow: 18,000 gpd 11 Residual Capacity: 790,000 gpd 0 sue° TC 12-inch PVC @ 0.20% As -Built: S 175 Max. Capacity: 1,111,000 gpd Existing Peak Hourly Flow: 181,000 gpd Residual Capacity: 930,000 gpd ;J 0 10-inch DIP @ 0.17% oR As -Built: S 12'`.` Max. Capacity: 630,000 gpd tA,8s-iB @ 0.13%(CONFIRM) Existing Peak Hourly Flow: 91,000gpd2Residual Capacity: 539,000 gpd y: 2,640,000 gpd ir k Hourly Flow: 1229,000 gpd acity: 1,411,000 gpd o � "4 - 10-inch DIP @ 0.11 . As -Built: S 12 Max. Capacity: 507,000 gpd Existing Peak Hourly Flow: 198,000 gpd j Residual Capacity: 309,000 gpd F,. CHELSEA�fi !„ 18-inch RCP @ 0.15% As -Built: S 20 Max. Capacity: 2,836,000 gpd Existing Peak Hourly Flow: 1,080,000 gpd oP Residual Capacity: 1,756,000 gpd 15-inch RCP @ 0.22% As -Built: S 21 Max. Capacity: 2,112,000 gpd rmX Existing Peak Hourly Flow: 77,000 gpd - o Residual Capacity: 2,035,000 gpd -inch RCP @ 0.10 As -Built: S 95 Max. Capacity: 3,493,000 gpd ' Existing Peak Hourly Flow: 933,000 gpdResidual Capacity: Capacity: 2,560,000 gpd L ?-"•- ' 15-inch RCP @ 0.15% As -Built: S 98 ' •-�C�0.4INTR GI ►'- - Max. Capacity: 1,744,000 gpd a . Existing Peak Hourly Flow: 511,000 gpd Residual Capacity: 1,233,000 gpd p Ho ESEO 3pyO04 • PEBBLEBROY 12-inch PVC @ 0.19% As -Built: S 105 Max. Capacity: 1,083,000 gpd Existing Peak Hourly Flow: 391,000 gpd Residual Capacity: 692,000 gpd 85TH SINE 11 " 24-inch CCFRPM @ 0.22% As -Built: S 331 ... Max. Capacity: 7,397,000 gpd Existing Peak Hourly Flow: 1,456,000 gpd Residual Capacity: 5,941,000 gpd 61h��l / j'�. Eek3m ? ,i r IIN - iW Monticello WWTP 10-inch PVC @ 0.48 As -Built: S 45 Max. Capacity: 1,058,000 gpd Existing Peak Hourly Flow: 249,000 gpd Residual Capacity: 809,000 gpd 10 inch PVC @ 0.28% As Built: S 45 RNE - O� -:�`'• Max. Capacity: 808,000 gpd Existing Peak Hourly Flow: 195,000 gpd �• Residual Capacity: 613,000 gpd 12-inch RCP @ 0.19% As-Built:S11-w\\\ -- !•p F Max. Capacity: 1,083,000 gpd - `. - -LL •-, \�` \ .ley, Existing Peak Hourly Flow: 299,000 gpd Residual Capacity: 784,000 F �FqR \ 10-inch PVC 0.12% gpd _ @ --` As -Built: S 383 ?�- Max. Capacity: 529,000 gpd Existing Peak Hourly Flow: 147,000 gpd - - -.� Residual Capacity: 382,000 gpd - - - 10-inch PVC @ 0.28%- As-Built: S 21 �i a Max. Capacity: 808,000 gpd - ♦ Existing Peak Hourly Flow: 81,000 gpd S:q�q.f Residual Capacity: 727,000 gpd 7� A.. A 18-inch RCP @ 0.10 % As -Built: S 97 '' 1••,� Y MADOW • AK ENE ,pdi s ERaD E LN Max. Capacity: 2,316,000 gpd �. Existing Peak Hourly Flow:433,000 gpd Residual Capacity: 1,883,000 gpd 15-inch PVC @ 0.09 % S m As -Built: S 141 i Q Q m - ° CH EV o i z �, N < ° � m a Coe g\"E9S°NE DIAWND DR . 12-inch PVC @ 0.14% As -Built: S 284 Max. Capacity: 929,000 gpd _ Existing Peak Hourly Flow:47,000 gpd Residual Capacity: 882,000 gpd i Max. Capacity: 1,351,000 gpd Existing Peak Hourly Flow: 397,000 gpd - - I ® Existing Lift Station a Residual Capacity: 954,000 gpd,' I� Existing Forcemain _ � 12-inch PVC @ 0.19% N, Existing Gravity Main _ As -Built: S 144 MA Max. Capacity: 1,083,000 gpd ON A � Diameter Existing Peak Hourly Flow: 199,000 gpd\� F Unknown Residual Capacity: 884,000 gpd STAR m 1 � • J 1 101, 12" 3 i O O�G� a Ct`D>YPRp 1 1 5" 16" 12-inch PVC @ 0.16 % w`, 20" 1 As -Built: S 140 Max. Capacity: 993,000 gpd j,,,,• a _ g 21" q Existing Peak Hourly Flow: 199,000 gpd ZD Residual Capacity: 794,000 gpd - z 24" i 10-inch PVC @ 0.13 w �30„ As -Built: S 206 36" Max. Capacity: 551,000 1 gpd Existing Peak Hourly Flow: 104,000 gpd Residual Capacity: 447,000 gpd 1 I 0 42" I` nee. SE Sewer Study Area City Boundary r r w•._;: ,;Annexation Boundary m.- •Township Boundary National Wetland Inventory w Qw. N Developable Land BA„ Commercial/Industrial Institutional _= '= "---` - - _ Low Density Residential r CITY OF Figure 2 - Existing Sanitary Sewer Capacity N Mont1Cell0 Southeast Sewer Tech Memo 0 1,000 WSb �� City of Monticello, MN 1 inch = 1,000 feet CO_UNT1Y ROA_D_3_9 NE'C__: GOLF COURSE RDA ♦. e� „ ♦.♦ m Existing Lift Station 10-Year Growth Area �♦ ♦. '� Existing Forcemain Haven Ridge Development 18-inch RCP @ 0.13% (CONFIRM) 70ft I �y �♦ As -Built: S 12 +�.♦ Existing Gravity Main ® Not Serviceable by Existing Gravity Network F< S ♦ ,♦ Max. Capacity: 2,640,000 gpd ' .♦ � ' Diameter City Boundary s F`9 ♦� �. Existing Peak Hourly Flow:11229,000 gpd `♦ + - Unknown Annexation Boundary 'Qp ♦� �� 10-Year Peak Hourly Flow: 2,523,000 gpd ♦� `` o 1 b'� ♦.� �♦. 10-Year Residual Capacity: 117,000 gpd RO ♦. Monticello WWTP �8" gTownship Boundary o 9 Equivalent Residential Units: 195 units O�-', `♦ - .,. - 10" National Wetland Inventory c� Land Use a. t!-12" -Commercial/Industrial T S+ 15" - �__ �_� I+♦ i cy ® =�i. `-�_�` Institutional W F�s�=4• �� —16" O Low Density Residential 18 O Low Density Residential, Meadow Oak LS ° 20 i• i � _ � � � � /iyl _ � V►EW DR ----- � FRS, NE 21 " I—Appt j, ,; yF�SF T�TF9 10-inch PVC @ 0.27% 24" T f "4 RO 4 As -Built: S 62 ° 30,E Max. Capacity: 794,000 gpd o Existing Peak Hourly Flow: 81,000 gpd 36" 10-Year Peak Hourly Flow: 81,000 gpd 10-Year Residual Capacity: 713,000 gpd ` 42 0 Equivalent Residential Units: 979 units `�� Proposed Gravity Main co .ry : k ` f W p _�♦� Diameter < ♦ _ii a W 8" 15-inch PVC @ 0.09%240ft i . ,r• may, ,- As -Built: S 141 10" a Max. Capacity: 1,351,000 gpd L , SCHOOBLVD y Existing Peak Hourly Flow: 397,000 gpd ♦. � OG -- ; _ o 10-Year Peak Hourly Flow: 1,394,000 gpd ♦�♦� )SO9OTy I---� —�--- i Northwest of K'ellber s j. ��" p 10-Year Residual Capacity:-43,000 gpd ^ A�� 'L, n I g I �.i..bs� W Equivalent Residential Units: -67 units 142 Residential Units ,—_—� I` q ♦� T� 12-inch PVC @ 0.16%50ft t9 ---- ` ��. Rsrq---_—_—I ------------- O — As -Built: S 140 I j -- --- ----- — z_';W"� R Ic; z' Max. Capacity: 993,000 gpd j Zfw; 9y Existing Peak Hourly Flow: 199,000 gpd 10-Year Peak Hourly Flow: 963,000 gpd 10-Year Residual Capacity: 30,000 gpd Equivalent Residential Units: 44 units' �., 10-inch PVC @ 0.13%205ft As -Built: S 206 , " Max. Capacity: 551,000 gpd I ExistingPeak Hourly Flow: 104 000 d Y gp / o f 10-Year Peak Hourly Flow: 516,000 gpd i------------------------------------ -- ------ ' — -r $,. — -- — 10-Year Residual Capacity: 35,000 gpd - s Equivalent Residential Units: 50 units c Featherstone Hunter's Crossing jj r 209 Residential Units % 166 Residential Units 60 Industrial Acres V4® kc' = �� South of Hunter's Crossin South of Cardinal Hills Southeast of Cardinal HillsResidential Units g �314 Residential Units 171 Residential Units `. Institutional Acres South of Denn 173 Residential Units ® ® 0 Q Denn Property 355 Residential Units • t o ® o -- ------------------------- A • CITY OF Figure 3 - 10-Year Growth Area Mont1Cell0 Southeast Sewer Tech Memo City of Monticello, MN N o 2,000 wS b Feet 1 inch = 2,000 feet 1 ;' i C'>S, ST TQ ��♦Existing Forcemain ® Proposed Lift Station Q Proposed Sewer Districts YR�r i —_; F�s� ® Q= EB'194 p� �•�`. ® Existing Lift Station Proposed Forcemain Haven Ridge Development Existing Gravity Main Proposed Gravity Main City Boundary s r i` r` , :� }$ h' ►�fVE ��__ _ Diameter Diameter Annexation Boundary o wf N -• '.ti I� ' - r,,, � z � CHELSEA�I2D R®Ew�RNE -r Unknown w w8" Township Boundary n _ _ ' I:, .. ■-t /,� 1 • hie � o erg^ National Wetland Inventory -o _o We /94 Developable Land Use 10, x ;I 4 r .: ST t F CpVN Tp 10" w w 12" ! $E'0 ATF •C, O Commercial/Industrial �12" 9 IKv 15" Institutional F � 15" Low Density Residential $ .� _. - Q Oq�1s ,� 181,w w 2 ' � I- --%♦-� O tip. � _ w 27 J r a r I SE 1 SCHOOL BLVI) Q - - - - ® ♦� 20" w r----_ u ♦ �21" w 36 24 1 I I i_ ♦r T 1011, '' 36" a -r - . SE 11 ! z ?.I SE 7 42" �o )p S.EwI � Cn %SE 1-2 , i a SE 3 — awl ,, 10 .- � 1 O I- —_— r� 1 w�— — — — — — — J p �!� .yrje•o I, I"Tw` o OCritical Path I.L.LP Lowest Local Ground Elevation mono _ 988 feet y O 21„ M 15"i x SE 6 i�SE 4y r tih3 1 SE 10 --------------------------------------------------- _►• b 3 __ _ 101, 5" o T-j )'SE 5 D -' - 1 - D mar MOM@ t 4 _ @Mbm „ o mfiY. m t �2 Critical Path " 1 —' �►, Lowest Local Ground Elevation a..' 984 feet , r { IWW.JII'PP -'- CITY OF Figure 4 - Fallon Ave Trunk (Option 1) N Southeast Sewer Tech Memo 0 2,500 wS b MiontiAo Feet City of Monticello, MN 1 inch = 2,500 feet CITY OF Figure 5 - Pioneer Park Regional Lift Station (Option 2)M011tSoutheast Sewer Tech Memo 0 2,500 wS b �� City of Monticello, MN 1 inch =2,500feet Feet CITY OF Figure 6 - Hunters Crossing Park Regional Lift Station (Option 3) N Southeast Sewer Tech Memo 0 2,500 wS b Montice o Feet City of Monticello, MN 1 inch = 2,500 feet 2S (27) Matt Leonard June 27, 2019 Page 11 COST ESTIMATES KA011770-000\Admin\Docs\MEMO SE Sanitary Sewer Analysis.docx 2S (28) Schedule A - Surface Improvements - Fallon Avenue (Chelsea to Fallon Dr) I'tJeom I Item I Description I Units I Quantity I Unit Price I Total Price 1 2021.501 MOBILIZATION LUMP SUM 1 $70,361.42 $70,361.42 2 2104.501 REMOVE PIPE CULVERTS LIN FT 300 $12.00 $3,600.00 3 2104.503 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 550 $4.00 $2,200.00 4 2104.509 REMOVE PIPE APRON EACH 1 $350.00 $350.00 5 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 350 $3.50 $1,225.00 6 2104.523 SALVAGE CASTING EACH 1 $100.00 $100.00 7 2105.501 COMMON EXCAVATION CU YD 7907 $15.00 $118,600.00 8 2105.523 COMMON BORROW CU YD 1925 $18.00 $34,650.00 9 2112.501 SUBGRADE PREPARATION ROAD STA 35 $100.00 $3,500.00 10 2211.501 AGGREGATE BASE CLASS 5 TON 9190 $17.00 $156,233.43 11 2215.501 FULL DEPTH RECLAMATION SO YD 9611 $4.00 $38,444.44 12 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 3370 $1.00 $3,369.91 13 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) TON 1387 $75.00 $104,041.22 14 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) TON 3699 $65.00 $240,450.82 15 2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK SO YD 3844 $23.00 $88,422.22 16 2503.511 15" RC PIPE SEWER LIN FT 1100 $40.00 $44,000.00 17 2503.511 18" RC PIPE SEWER LIN FT 860 $45.00 $38,700.00 18 2503.511 21" RC PIPE SEWER LIN FT 200 $55.00 $11,000.00 19 2503.511 27" RC PIPE SEWER LIN FT 450 $65.00 $29,250.00 20 2503.511 30" RC PIPE SEWER LIN FT 250 $75.00 $18,750.00 21 2503.511 33" RC PIPE SEWER LIN FT 650 $85.00 $55,250.00 22 2503.511 36" RC PIPE SEWER LIN FT 450 $95.00 $42,750.00 23 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1 $2,000.00 $2,000.00 24 2504.602 ADJUST VALVE BOX EACH 2 $500.00 $1,000.00 25 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL EACH 22 $1,500.00 $33,000.00 26 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 78 $500.00 $39,000.00 27 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 LIN FT 30 $600.00 $18,000.00 28 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 LIN FT 32 $800.00 $25,600.00 29 2506.516 CASTING ASSEMBLY EACH 22 $550.00 $12,100.00 30 2506.602 ADJUST FRAME AND RING CASTING EACH 2 $350.00 $700.00 31 2506.602 CONNECT TO EXISTING STRUCTURE EACH 1 $1,000.00 $1,000.00 32 2521.501 6" CONCRETE WALK SO FT 300 $12.00 $3,600.00 33 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 6920 $17.00 $117,640.00 34 2531.618 7" CONCRETE DRIVEWAY PAVEMENT SO YD 550 $58.00 $31,900.00 35 2531.618 TRUNCATED DOMES SO FT 48 $56.00 $2,688.00 36 2563.601 TRAFFIC CONTROL LUMP SUM 1 $8,000.00 $8,000.00 37 2575.505 SODDING TYPE LAWN SO YD 11533 $5.50 $63,433.33 38 2582.502 4" BROKEN LINE EPDXY LIN FT 3460 $1.00 $3,460.00 39 2582.502 24" SOLID LINE EPDXY LIN FT 350 $8.00 $2,800.00 40 2582.502 4" DOUBLE SOLID LINE EPDXY (YELLOW) LIN FT 6420 $1.00 $6,420.00 CONSTRUCTION TOTAL $1,477,590.00 CONTINGENCY (10%) $147,759.00 SUB -TOTAL $1,625,349.00 INDIRECT COSTS (22%) $357,577.00 TOTAL - SURFACE IMPROVEMENTS $1,982,926.06 2S (29) Schedule A - Surface Improvements - Fallon Avenue (Fallon Dr to 85th Avenue) I'tJeom I Item I Description I Units I Quantity I Unit Price I Total Price 1 2021.501 MOBILIZATION LUMP SUM 1 $61,529.26 $61,529.26 2 2104.501 REMOVE PIPE CULVERTS LIN FT 300 $12.00 $3,600.00 3 2104.503 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 400 $4.00 $1,600.00 4 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 300 $3.50 $1,050.00 5 2104.523 SALVAGE CASTING EACH 1 $100.00 $100.00 6 2105.501 COMMON EXCAVATION CU YD 6750 $15.00 $101,250.00 7 2105.523 COMMON BORROW CU YD 1870 $18.00 $33,660.00 8 2112.501 SUBGRADE PREPARATION ROAD STA 34 $100.00 $3,400.00 9 2211.501 AGGREGATE BASE CLASS 5 TON 5800 $17.00 $98,602.76 10 2215.501 FULL DEPTH RECLAMATION SO YD 9375 $4.00 $37,500.00 11 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 2723 $1.00 $2,722.50 12 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) TON 1121 $75.00 $84,053.32 13 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) TON 2989 $65.00 $194,256.56 14 2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK SO YD 5100 $23.00 $117,300.00 15 2503.511 15" RC PIPE SEWER LIN FT 1290 $40.00 $51,600.00 16 2503.511 18" RC PIPE SEWER LIN FT 1188 $45.00 $53,460.00 17 2503.511 21" RC PIPE SEWER LIN FT 550 $55.00 $30,250.00 18 2503.511 27" RC PIPE SEWER LIN FT 450 $65.00 $29,250.00 19 2503.511 30" RC PIPE SEWER LIN FT 450 $75.00 $33,750.00 20 2504.602 ADJUST VALVE BOX EACH 1 $500.00 $500.00 21 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL EACH 23 $1,500.00 $34,500.00 22 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 60 $500.00 $30,000.00 23 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 LIN FT 94 $600.00 $56,400.00 24 2506.516 CASTING ASSEMBLY EACH 23 $550.00 $12,650.00 25 2506.602 ADJUST FRAME AND RING CASTING EACH 2 $350.00 $700.00 26 2521.501 6" CONCRETE WALK SO FT 500 $9.50 $4,750.00 27 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 6750 $17.00 $114,750.00 28 2531.618 7" CONCRETE DRIVEWAY PAVEMENT SO YD 400 $58.00 $23,200.00 29 2531.618 TRUNCATED DOMES SO FT 80 $56.00 $4,480.00 30 2563.601 TRAFFIC CONTROL LUMP SUM 1 $6,000.00 $6,000.00 31 2575.505 SODDING TYPE LAWN SO YD 11250 $5.50 $61,875.00 32 2582.502 4" DOUBLE SOLID LINE EPDXY (YELLOW) LIN FT 3375 $1.00 $3,375.00 CONSTRUCTION TOTAL $1,292,110.00 CONTINGENCY (10%) $129,211.00 SUB -TOTAL $1,421,321.00 INDIRECT COSTS (22%) $312,691.00 TOTAL - SURFACE IMPROVEMENTS $1,734,012A GRAND TOTAL FALLON AVENUE SURFACE IMPROVEMENTS $3,716,938.00 ROUNDED TOTAL $3,800,000.00 2S (30) Schedule B - Sanitary Sewer Improvements - Fallon Avenue Gravity Trunk (Chelsea to 85th) Item Item Description Units Quantity Unit Price Total Price No. 1 2021.501 MOBILIZATION LUMP SUM 1 $173,721.25 $173,721.25 2 2104.501 REMOVE WATERMAIN LIN FT 3890 $20.00 $77,800.00 3 2104.501 REMOVE SEWER PIPE (SANITARY) LIN FT 3120 $25.00 $78,000.00 4 2104.502 REMOVE MANHOLE (SANITARY) EACH 12 $1,000.00 $12,000.00 5 2105.601 DEWATERING LUMP SUM 1 $430,000.00 $430,000.00 6 2501.511 36" CCFRPM PIPE SEWER LIN FT 6300 $330.00 $2,079,000.00 7 2503.601 SANITARY SEWER BYPASS PUMPING LUMP SUM 1 $12,000.00 $12,000.00 8 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 1 $2,000.00 $2,000.00 9 2503.603 48" STEEL CASING PIPE (JACKED) LIN FT 280 $700.00 $196,000.00 10 2503.603 TELEVISE SANITARY SEWER LIN FT 6300 $1.50 $9,450.00 11 2504.601 TEMPORARY WATER SERVICE LUMP SUM 5 $1,000.00 $5,000.00 12 2504.602 RELOCATE HYDRANT AND VALVE EACH 6 $1,750.00 $10,500.00 13 2504.603 INSTALL WATERMAIN LIN FT 3890 $60.00 $233,400.00 14 2506.516 CASTING ASSEMBLY (SANITARY) EACH 16 $650.00 $10,400.00 15 2506.601 CONST 48" DIA SAN MH LIN FT 480 $325.00 $156,000.00 16 2506.601 CONST 60" DIA SAN MH LIN FT 160 $500.00 $80,000.00 17 2506.603 CONSTRUCT 8" OUTSIDE DROP LIN FT 75 $605.00 $45,375.00 18 2506.603 CONSTRUCT 10" OUTSIDE DROP LIN FT 25 $1,500.00 $37,500.00 CONSTRUCTION TOTAL $3,648,150.00 CONTINGENCY (10%) $364,815.00 SUB -TOTAL $4,012,965.00 INDIRECT COSTS (22%) $882,852.30 TOTAL - SANITARY SEWER IMPROVEMENTS $4,895,817.30 K:\011770-000\Water - Wastewater\Costs\Cost Comparison REV SKB_BFB_061218 10/22/2019 2S (31) Schedule C - Sanitary Sewer Improvements - Pioneer Park Lift Station IltVeom 1 Item Description 1 Units 1 Quantity Unit Price Total Price (MOBILIZATION I I 1 2021.501 LUMP SUM 1 $163,302.50 $163,302.50 2 2105.601 DEWATERING LUMP SUM 1 $220,000.00 $220,000.00 3 2501.511 36" CCFRPM PIPE SEWER LIN FT 3100 $330.00 $1,023,000.00 4 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 2 $2,000.00 $4,000.00 5 2503.602 AIR/VACUUM VALVE MANHOLE EACH 1 $25,000.00 $25,000.00 6 2503.603 8" DR 11 HDPE FORCEMAIN (DIRECTIONALLY DRILLED) LIN FT 3200 $53.00 $169,600.00 7 2503.603 16" DR 11 HDPE FORCEMAIN (DIRECTIONALLY DRILLED) LIN FT 3200 $215.00 $688,000.00 8 2503.603 16" STEEL CASING PIPE (JACKED) LIN FT 280 $375.00 $105,000.00 9 2503.603 24" STEEL CASING PIPE (JACKED) LIN FT 280 $400.00 $112,000.00 10 2503.603 TELEVISE SANITARY SEWER LIN FT 3100 $1.50 $4,650.00 11 2506.516 CASTING ASSEMBLY (SANITARY) EACH 7 $650.00 $4,550.00 12 2506.601 SANITARY SEWER LIFT STATION* (see breakdown below) LUMP SUM 1 $807,000.00 $807,000.00 13 2506.601 CONST 48" DIA SAN MH LIN FT 210 $325.00 $68,250.00 14 2506.601 CONST 60" DIA SAN MH LIN FT 70 $500.00 $35,000.00 CONSTRUCTION TOTAL $3,429,350.00 CONTINGENCY (10%) $342,935.00 SUB -TOTAL $3,772,285.00 INDIRECT COSTS (22%) $829,902.70 TOTAL - SANITARY SEWER IMPROVEMENTS $4,602,187.76"1 K:\011770-000\Water - Wastewater\Costs\Cost Comparison REV SKB_BFB_061218 10/22/2019 2S (32) Schedule D - Sanitary Sewer Improvements - Hunters Crossing Lift Station IltVeom 1 Item Description 1 Units 1 Quantity Unit Price Total Price (MOBILIZATION I I 1 2021.501 LUMP SUM 1 $143,970.00 $143,970.00 2 2105.601 DEWATERING LUMP SUM 1 $80,000.00 $80,000.00 3 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 2 $2,000.00 $4,000.00 4 2503.602 AIR/VACUUM VALVE MANHOLE EACH 2 $25,000.00 $50,000.00 4 2503.603 8" DR 11 HDPE FORCEMAIN (DIRECTIONALLY DRILLED) LIN FT 6300 $53.00 $333,900.00 5 2503.603 16" DR 11 HDPE FORCEMAIN (DIRECTIONALLY DRILLED) LIN FT 6300 $215.00 $1,354,500.00 6 2503.603 16" STEEL CASING PIPE (JACKED) LIN FT 280 $375.00 $105,000.00 7 2503.603 24" STEEL CASING PIPE (JACKED) LIN FT 280 $400.00 $112,000.00 8 2506.601 SANITARY SEWER LIFT STATION' (see breakdown below) LUMP SUM 1 $840,000.00 $840,000.00 CONSTRICTION TOTAL $3,023,370.00 CONTINGENCY (10%) $302,337.00 SUB -TOTAL $3,325,707.00 INDIRECT COSTS (22%) $731,655.54 TOTAL - SANITARY SEWER IMPROVEMENTS $4,057,362.54 K:\011770-000\Water - Wastewater\Costs\Cost Comparison REV SKB_BFB_061218 10/22/2019 City Council Agenda: 1/13/2025 4A. Consideration of adopting Resolution 2025-07 accepting bids and awarding contract to OMG Midwest, Inc. for the School Boulevard Intersection Improvements Project, City Project No. C24003 contingent on MnDOT approval in the amount of $3,157,869.76 Prepared by: PW Director/City Engineer Reviewed by: Community Development Director, Assistant City Engineer, Finance Director ACTION REQUESTED Meeting Date 1/13/2025 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to adopt Resolution 2025-07 accepting bids and awarding the contract to OMG Midwest, Inc. for the School Boulevard Intersection Improvements Project, City Project No. C24003 contingent on MnDOT approval in the amount of $3,157,869.76 PREVIOUS COUNCIL ACTION July 10, 2023: Authorized the preparation of a feasibility report for the School Boulevard Intersection Improvements Project and approved a contract with Hakanson Anderson to provide engineering in the amount of $235,500. May 13, 2024: Authorized the purchase of permanent and temporary easements for the Edmonson and School Boulevard Roundabout. July 8, 2024: Approved the submission of a Public Interest Finding with MnDOT for the School Boulevard Intersection Improvements Project. July 22, 2024: Approved the purchase of right-of-way for the School Boulevard Intersection Improvements Project. September 9, 2024: Approved a resolution restricting on -street parking on School Boulevard from Highway 25 to Country Lane. October 14, 2024: Accepted the feasibility study and set public hearing for November 12, 2024. Approved a resolution approving an Advance Construction Agreement with MnDOT. City Council Agenda: 1/13/2025 November 12, 2024: Adopted a resolution ordering the improvements for the School Boulevard Intersection Improvements Project. November 25, 2024: Approved plans, specifications, and authorization to bid for the School Boulevard Intersection Improvements Project. REFERENCE AND BACKGROUND The City received grant funding to partially fund the construction of two roundabouts along School Boulevard: one at the intersection with Edmonson Avenue and the other at the intersection with Cedar Street. Both intersections are currently controlled with 4-way stop signs, and the traffic analysis completed for The Pointes at Cedar Master Plan recommended constructing roundabouts for greater safety and efficiency. The scope of the improvements includes the following: • Replacement of the current all -way stop controlled intersection at School Boulevard and Cedar Street with a single lane roundabout. • Replacement of the current all -way stop controlled intersection at School Boulevard and Edmonson Avenue with a single lane roundabout. • Full depth reclamation of School Boulevard between Highway 25 and Country Lane. • Full depth reclamation as required for Cedar Street and Edmonson Avenue for roundabout construction. • Construction of approximately 600 feet of 10-foot-wide bituminous trail along the south side of School Boulevard between Edmonson Avenue and Country Lane. • Removal of the center medians between Cedar Street and Edmonson Avenue on School Boulevard and construction of a two-way left turn lane. • Replacement of all non -compliant ADA ramps throughout the project area and installation of new ADA ramps and sidewalk as required for the roundabout construction. • Installation of pathway lights where new pathways are added to connect to existing lighting system. • Replacement of street trees removed for the pathways and addition of irrigation for tree watering. • Installation of roundabout landscaping consistent with the Pointes at Cedar Zoning district. MNDOT approved the plans and specifications and authorized the City to bid the project. The bid opening was held on December 17, 2024, and bids were as follows: • OMG Midwest, Inc.: $3,157,869.76 • Meyer Contracting Inc.: $3,696,511.30 City Council Agenda: 1/13/2025 • Knife River Corporation: $3,645,931.54 • Valley Paving, Inc.: $3,668,507.00 MnDOT is currently reviewing the bid documents and approval for bid award is expected soon. Construction is proposed to start in May and substantial completion is expected in September 2025. I. Budget Impact: The 2025 budget includes $3,600,000 for this project, including engineering, right-of-way acquisition, construction, legal services, and contingency. Of these costs, $1,485,000 is to be paid by federal grant funds and $483,170 is proposed to be assessed. The local costs are anticipated to be $1,251,830 paid by the Capital Projects Fund and $380,000 paid by the Street Lighting Fund. II. Staff Workload Impact: Staff will continue to be involved throughout the project. III. Comprehensive Plan Impact: The Pointes at Cedar Master Plan is an adopted appendix to the Monticello 2040 Vision + Comprehensive Plan; the document calls for both roundabouts to improve safety and efficiency along the collector roadway of School Boulevard. STAFF RECOMMENDED ACTION Staff recommend adopting Resolution 2025-07 to accept the bids and award the contract to OMG Midwest, Inc. for the School Boulevard Intersection Improvement Project. SUPPORTING DATA A. Resolution 2025-07 B. Bid Award Recommendation Letter CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2025-07 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE SCHOOL BOULEVARD INTERSECTION IMPROVEMENTS PROJECT WHEREAS, pursuant to an advertisement for bids for the following improvements for the School Boulevard Intersection Improvements Project; which include: • Replacement of the current all -way stop controlled intersection at School Boulevard and Cedar Street with a single lane roundabout. • Replacement of the current all -way stop controlled intersection at School Boulevard and Edmonson Avenue with a single lane roundabout. • Full depth reclamation of School Boulevard between Highway 25 and Country Lane. • Full depth reclamation as required for Cedar Street and Edmonson Avenue for roundabout construction. • Construction of approximately 600 feet of 10-foot-wide bituminous trail along the south side of School Boulevard between Edmonson Avenue and Country Lane. • Removal of the center medians between Cedar Street and Edmonson Avenue on School Boulevard and construction of a two-way left turn lane. • Replacement of all non -compliant ADA ramps throughout the project area and installation of new ADA ramps and sidewalk as required for the roundabout construction. • Installation of pathway lights where new pathways are added to connect to existing lighting system. • Replacement of street trees removed for the pathways and addition of irrigation for tree watering. • Installation of roundabout landscaping consistent with the Pointes at Cedar Zoning district. WHEREAS, bids were received, opened and tabulated, and the following four bids were found to comply with the advertisement for bids; and • OMG Midwest, Inc. $3,157,869.76 • Meyer Contracting Inc. $3,696,511.30 • Knife River Corporation $3,645,931.54 • Valley Paving, Inc. $3,668,507.00 WHEREAS, a bid from OMG Midwest, Inc. in the amount of $3,157,869.76 for the total bid for the construction of said improvements for the School Boulevard Intersection Improvements Project, in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder and shall be herby accepted. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO: 1. The Mayor and City Administrator are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Monticello. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract has been executed. ADOPTED BYthe Monticello City Council this 13th day of January, 2025. ATTEST: Jennifer Schreiber, City Clerk CITY OF MONTICELLO Lloyd Hilgart, Mayor Hakanson Anderson January 9, 2024 Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 www.haa-inc.com Matt Leonard, Public Works Director / City Engineer City of Monticello 505 Walnut Street Monticello, MN 55362 RE: School Boulevard Improvement Project Dear Mr. Leonard: 45 Umm As you are aware bids were received and opened on December 17, 2024, for the City of Monticello School Boulevard Improvement Project. A total of four bids were received as shown on the attached Bid Tabulation and as listed below: Total Bid OMG Midwest, Inc. $3,157,869.76 Meyer Contracting Inc. $3,636,511.30 Knife River Corporation $3,645,931.54 Valley Paving, Inc. $3,668,507.00 The Engineers Estimate for this project was $3,046,463.65. The feasibility estimate, which included a 5% construction contingency, was $3,196,669.35. As shown above OMG Midwest, Inc. was the lowest responsible bidder with a Total Bid of $3,157,869.76. We have worked with OMG Midwest, Inc. on past projects and have found their work product and responsiveness acceptable. Since this project includes $1,485,000 in Federal Grant Funds the Minnesota Department of Transportation (MnDOT) Civil Rights Office must approve the bids prior to awarding the contract. It is our understanding from MnDOT that the bids have been approved at the staff level and are currently awaiting final review and signature. We recommend that the city award the contract for the School Boulevard Improvement Project to OMG Midwest, Inc. in the amount of $3,157,869.76 contingent on final approval by MnDOT. If you have any questions, please call me at (763) 852-0485. Sincerely, Hakanson Anderson I - Craig ocau , Project Engineer Monticello Patrol Hour Summary Hours Purchased Per Contract: 1 21,960.00 Starting Hours (beginning of month): 1,813.00 M-T-D (detailed below): 1,853.00 ** Estimated Hours not verified by final monthly payroll YE Differential (40.00) Y-T-D: 1 22,000.00 Shift Start Shift Stop Date Shift Start Time Shift Stop Date Time Schedule Position Time Type Regular Hours 1-Dec-24 8:00 1-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 1-Dec-24 18:00 2-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 1-Dec-24 18:00 2-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 1-Dec-24 10:00 1-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 1-Dec-24 6:00 1-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 2-Dec-24 8:00 2-Dec-24 12:00 Monticello (60) 3211 Sheriff Gener; 4 2-Dec-24 20:00 3-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 10 2-Dec-24 18:00 3-Dec-24 4:00 Monticello (60) 3240 Sheriff Gener; 10 2-Dec-24 10:00 2-Dec-24 20:00 Monticello (60) 3220 Sheriff Gener; 10 2-Dec-24 16:00 3-Dec-24 2:00 Monticello (60) 3230 Sheriff Gener; 10 2-Dec-24 6:00 2-Dec-24 16:00 Monticello (60) 3210 Sheriff Gener; 10 3-Dec-24 8:00 3-Dec-24 18:00 Monticello (60) 3211 Sheriff Gener; 10 3-Dec-24 20:00 4-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 10 3-Dec-24 18:00 4-Dec-24 4:00 Monticello (60) 3240 Sheriff Gener; 10 3-Dec-24 16:00 3-Dec-24 18:00 Monticello (60) 3220 Sheriff Gener; 2 3-Dec-24 16:00 3-Dec-24 17:00 Extra Hours: Mo 3210 EOS Premium 1 3-Dec-24 16:00 4-Dec-24 2:00 Monticello (60) 3230 Sheriff Gener; 10 3-Dec-24 6:00 3-Dec-24 16:00 Monticello (60) 3210 Sheriff Gener; 10 3-Dec-24 16:00 3-Dec-24 17:00 Extra Hours: Mo 3210 EOS Premium 1 3-Dec-24 10:00 3-Dec-24 16:00 Monticello (60) 3220 Sheriff Gener; 6 4-Dec-24 20:00 5-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 10 4-Dec-24 16:00 5-Dec-24 2:00 Monticello (60) 3230 Sheriff Gener; 10 4-Dec-24 10:00 4-Dec-24 20:00 Monticello (60) 3220 Sheriff Gener; 10 4-Dec-24 20:00 4-Dec-24 20:45 Extra Hours: Mo 3220 EOS Premium 0.75 4-Dec-24 8:00 4-Dec-24 18:00 Monticello (60) 3211 Sheriff Gener; 10 4-Dec-24 6:00 4-Dec-24 16:00 Monticello (60) 3210 Sheriff Gener; 10 4-Dec-24 18:00 5-Dec-24 4:00 Monticello (60) 3240 Sheriff Gener; 10 5-Dec-24 20:00 6-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 10 5-Dec-24 16:00 6-Dec-24 2:00 Monticello (60) 3230 Sheriff Gener; 10 5-Dec-24 8:00 5-Dec-24 18:00 Monticello (60) 3211 Sheriff Gener; 10 5-Dec-24 10:00 5-Dec-24 20:00 Monticello (60) 3220 Sheriff Gener; 10 5-Dec-24 6:00 5-Dec-24 16:00 Monticello (60) 3210 Sheriff Gener; 10 5-Dec-24 18:00 6-Dec-24 4:00 Monticello (60) 3240 Sheriff Gener; 10 6-Dec-24 18:00 7-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 6-Dec-24 8:00 6-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 6-Dec-24 10:00 6-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 6-Dec-24 22:00 6-Dec-24 23:15 Extra Hours: Mo 3220 EOS Premium 1.25 6-Dec-24 6:00 6-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 6-Dec-24 18:00 7-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 7-Dec-24 18:00 8-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 7-Dec-24 6:00 7-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 7-Dec-24 10:00 7-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 7-Dec-24 14:00 7-Dec-24 18:00 Monticello (60) 3230 Sheriff Gener; 4 7-Dec-24 6:00 7-Dec-24 7:30 Extra Hours: Mo 3240 EOS Premium 1.5 7-Dec-24 18:00 8-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 7-Dec-24 18:00 8-Dec-24 0:00 Monticello (60) 3230 Sheriff Gener; 6 8-Dec-24 18:00 9-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 8-Dec-24 18:00 9-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 8-Dec-24 6:00 8-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 8-Dec-24 10:00 8-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 8-Dec-24 14:00 8-Dec-24 18:00 Monticello (60) 3230 Sheriff Gener; 4 8-Dec-24 18:00 9-Dec-24 0:00 Monticello (60) 3230 Sheriff Gener; 6 9-Dec-24 8:00 9-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 9-Dec-24 18:00 10-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 9-Dec-24 10:00 9-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 9-Dec-24 6:00 9-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 9-Dec-24 18:00 10-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 10-Dec-24 8:00 10-Dec-24 17:00 Monticello (60) 3211 Sheriff Gener; 9 10-Dec-24 18:00 11-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 10-Dec-24 22:00 10-Dec-24 23:30 Extra Hours: Mo 3220 EOS Premium 1.5 10-Dec-24 10:00 10-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 10-Dec-24 22:00 10-Dec-24 23:30 Extra Hours: Mo 3220 EOS Premium 1.5 10-Dec-24 6:00 10-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 10-Dec-24 18:00 11-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 11-Dec-24 18:00 12-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 11-Dec-24 18:00 12-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 11-Dec-24 18:00 12-Dec-24 0:00 Monticello (60) 3230 Sheriff Gener; 6 11-Dec-24 14:00 11-Dec-24 18:00 Monticello (60) 3230 Sheriff Gener; 4 11-Dec-24 6:00 11-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 11-Dec-24 16:00 11-Dec-24 22:00 Monticello (60) 3211 Sheriff Gener; 6 11-Dec-24 8:00 11-Dec-24 16:00 Monticello (60) 3211 Sheriff Gener; 8 12-Dec-24 18:00 12-Dec-24 23:00 Monticello (60) 3240 Sheriff Gener; 5 12-Dec-24 18:00 13-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 12-Dec-24 8:00 12-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 12-Dec-24 14:00 12-Dec-24 18:00 Monticello (60) 3230 Sheriff Gener; 4 12-Dec-24 6:00 12-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 12-Dec-24 23:00 13-Dec-24 2:00 Monticello (60) 3240 Sheriff Gener; 3 12-Dec-24 18:00 13-Dec-24 0:00 Monticello (60) 3230 Sheriff Gener; 6 13-Dec-24 8:00 13-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 13-Dec-24 18:00 14-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 13-Dec-24 2:00 13-Dec-24 13-Dec-24 10:00 13-Dec-24 13-Dec-24 6:00 13-Dec-24 13-Dec-24 18:00 14-Dec-24 14-Dec-24 18:00 15-Dec-24 14-Dec-24 18:00 15-Dec-24 14-Dec-24 10:00 14-Dec-24 14-Dec-24 8:00 14-Dec-24 14-Dec-24 6:00 14-Dec-24 15-Dec-24 18:00 16-Dec-24 15-Dec-24 10:00 15-Dec-24 15-Dec-24 8:00 15-Dec-24 15-Dec-24 6:00 15-Dec-24 15-Dec-24 18:00 16-Dec-24 16-Dec-24 8:00 16-Dec-24 16-Dec-24 20:00 17-Dec-24 16-Dec-24 10:00 16-Dec-24 16-Dec-24 16:00 17-Dec-24 16-Dec-24 6:00 16-Dec-24 16-Dec-24 18:00 17-Dec-24 17-Dec-24 8:00 17-Dec-24 17-Dec-24 20:00 18-Dec-24 17-Dec-24 11:30 17-Dec-24 17-Dec-24 18:00 18-Dec-24 17-Dec-24 12:00 17-Dec-24 17-Dec-24 13:00 17-Dec-24 17-Dec-24 6:00 17-Dec-24 18-Dec-24 20:00 19-Dec-24 18-Dec-24 16:00 19-Dec-24 18-Dec-24 8:00 18-Dec-24 18-Dec-24 10:00 18-Dec-24 18-Dec-24 6:00 18-Dec-24 18-Dec-24 18:00 19-Dec-24 19-Dec-24 20:00 20-Dec-24 19-Dec-24 16:00 20-Dec-24 19-Dec-24 8:00 19-Dec-24 19-Dec-24 10:00 19-Dec-24 19-Dec-24 6:00 19-Dec-24 19-Dec-24 18:00 20-Dec-24 20-Dec-24 8:00 20-Dec-24 20-Dec-24 18:00 21-Dec-24 20-Dec-24 10:00 20-Dec-24 20-Dec-24 6:00 20-Dec-24 20-Dec-24 18:00 21-Dec-24 21-Dec-24 8:00 21-Dec-24 21-Dec-24 10:00 21-Dec-24 21-Dec-24 18:00 22-Dec-24 4:00 Monticello (60) 22:00 Monticello (60) 18:00 Monticello (60) 6:00 Monticello (60) 6:00 Monticello (60) 6:00 Monticello (60) 22:00 Monticello (60) 20:00 Monticello (60) 18:00 Monticello (60) 6:00 Monticello (60) 22:00 Monticello (60) 20:00 Monticello (60) 18:00 Monticello (60) 6:00 Monticello (60) 18:00 Monticello (60) 6:00 Monticello (60) 20:00 Monticello (60) 2:00 Monticello (60) 16:00 Monticello (60) 4:00 Monticello (60) 18:00 Monticello (60) 6:00 Monticello (60) 16:00 Monticello (60) 1:00 Monticello (60) 22:00 Monticello (60) 23:00 Monticello (60) 11:30 Monticello (60) 6:00 Monticello (60) 2:00 Monticello (60) 18:00 Monticello (60) 20:00 Monticello (60) 16:00 Monticello (60) 4:00 Monticello (60) 6:00 Monticello (60) 2:00 Monticello (60) 18:00 Monticello (60) 20:00 Monticello (60) 16:00 Monticello (60) 4:00 Monticello (60) 20:00 Monticello (60) 6:00 Monticello (60) 22:00 Monticello (60) 18:00 Monticello (60) 6:00 Monticello (60) 20:00 Monticello (60) 22:00 Monticello (60) 6:00 Monticello (60) 3240 Sheriff Premit 3220 Sheriff Gener; 3210 Sheriff Gener; 3240 Sheriff Gener; 3241 Sheriff Gener; 3240 Sheriff Gener; 3220 Sheriff Gener; 3211 Sheriff Gener; 3210 Sheriff Gener; 3241 Sheriff Gener; 3220 Sheriff Gener; 3211 Sheriff Gener; 3210 Sheriff Gener; 3240 Sheriff Gener; 3211 Sheriff Gener; 3241 Sheriff Gener; 3220 Sheriff Gener; 3230 Sheriff Gener; 3210 Sheriff Gener; 3240 Sheriff Gener; 3211 Sheriff Gener; 3241 Sheriff Gener; 3210 Sheriff Gener; 3240 Sheriff Gener; 3220 Sheriff Gener; 3230 Sheriff Gener; 3210 Sheriff Gener; 3241 Sheriff Gener; 3230 Sheriff Gener; 3211 Sheriff Gener; 3220 Sheriff Gener; 3210 Sheriff Gener; 3240 Sheriff Gener; 3241 Sheriff Gener; 3230 Sheriff Gener; 3211 Sheriff Gener; 3220 Sheriff Gener; 3210 Sheriff Gener; 3240 Sheriff Gener; 3211 Sheriff Gener; 3241 Sheriff Gener; 3220 Sheriff Gener; 3210 Sheriff Gener; 3240 Sheriff Gener; 3211 Sheriff Gener; 3220 Sheriff Gener; 3241 Sheriff Gener; 2 12 12 12 12 12 12 12 12 12 12 12 12 12 10 10 10 10 10 10 10 10 4.5 7 10 10 5.5 10 10 10 10 10 10 10 10 10 10 10 10 12 12 12 12 12 12 12 12 21-Dec-24 6:00 21-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 21-Dec-24 18:00 22-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 22-Dec-24 8:00 22-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 22-Dec-24 10:00 22-Dec-24 14:00 Monticello (60) 3220 Sheriff Gener; 4 22-Dec-24 18:00 22-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 4 22-Dec-24 14:00 22-Dec-24 18:00 Monticello (60) 3220 Sheriff Gener; 4 22-Dec-24 18:00 23-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 22-Dec-24 6:00 22-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 22-Dec-24 18:00 23-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 23-Dec-24 8:00 23-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 23-Dec-24 20:00 23-Dec-24 21:30 Extra Hours: Mo 3211 EOS Premium 1.5 23-Dec-24 18:00 24-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 23-Dec-24 18:00 24-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 23-Dec-24 6:00 23-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 23-Dec-24 10:00 23-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 23-Dec-24 22:00 24-Dec-24 0:30 Extra Hours: Mo 3220 EOS Premium 2.5 24-Dec-24 18:00 24-Dec-24 22:00 Monticello (60) 3240 Sheriff Gener; 4 24-Dec-24 22:00 25-Dec-24 4:00 Monticello (60) 3240 Sheriff Gener; 6 24-Dec-24 6:00 24-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 24-Dec-24 18:00 25-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 24-Dec-24 20:00 24-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 2 24-Dec-24 10:00 24-Dec-24 18:00 Monticello (60) 3220 Sheriff Gener; 8 24-Dec-24 8:00 24-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 24-Dec-24 20:00 24-Dec-24 21:45 Extra Hours: Mo 3211 EOS Premium 1.75 25-Dec-24 18:00 26-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 25-Dec-24 8:00 25-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 25-Dec-24 10:00 25-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 25-Dec-24 6:00 25-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 25-Dec-24 18:00 26-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 26-Dec-24 18:00 27-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 26-Dec-24 8:00 26-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 26-Dec-24 10:00 26-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 26-Dec-24 6:00 26-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 26-Dec-24 18:00 27-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 27-Dec-24 8:00 27-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 27-Dec-24 18:00 28-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 27-Dec-24 18:00 28-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 27-Dec-24 10:00 27-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 27-Dec-24 6:00 27-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 28-Dec-24 8:00 28-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 28-Dec-24 18:00 29-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 28-Dec-24 18:00 29-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 28-Dec-24 10:00 28-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 28-Dec-24 6:00 28-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 29-Dec-24 8:00 29-Dec-24 20:00 Monticello (60) 3211 Sheriff Gener; 12 29-Dec-24 18:00 30-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 12 29-Dec-24 18:00 30-Dec-24 6:00 Monticello (60) 3240 Sheriff Gener; 12 29-Dec-24 10:00 29-Dec-24 22:00 Monticello (60) 3220 Sheriff Gener; 12 29-Dec-24 22:00 29-Dec-24 22:45 Extra Hours: Mo 3220 EOS Premium 0.75 29-Dec-24 6:00 29-Dec-24 18:00 Monticello (60) 3210 Sheriff Gener; 12 30-Dec-24 8:00 30-Dec-24 18:00 Monticello (60) 3211 Sheriff Gener; 10 30-Dec-24 20:00 31-Dec-24 6:00 Monticello (60) 3241 Sheriff Gener; 10 30-Dec-24 18:00 31-Dec-24 4:00 Monticello (60) 3240 Sheriff Gener; 10 30-Dec-24 10:00 30-Dec-24 20:00 Monticello (60) 3220 Sheriff Gener; 10 30-Dec-24 16:00 31-Dec-24 2:00 Monticello (60) 3230 Sheriff Gener; 10 30-Dec-24 6:00 30-Dec-24 16:00 Monticello (60) 3210 Sheriff Gener; 10 31-Dec-24 4:00 31-Dec-24 6:00 Extra Hours: Mo 3240 EOS Premium 2 31-Dec-24 6:00 31-Dec-24 8:00 Extra Hours: Mo 3240 EOS Premium 2 31-Dec-24 20:00 1-Jan-25 6:00 Monticello (60) 3240 Sheriff Gener; 10 31-Dec-24 8:00 31-Dec-24 14:00 Monticello (60) 3211 Sheriff Gener; 6 31-Dec-24 16:00 31-Dec-24 18:00 Monticello (60) 3211 Sheriff Gener; 2 31-Dec-24 20:00 1-Jan-25 6:00 Monticello (60) 3241 Sheriff Gener; 10 31-Dec-24 10:00 31-Dec-24 20:00 Monticello (60) 3220 Sheriff Gener; 10 31-Dec-24 16:00 1-Jan-25 2:00 Monticello (60) 3230 Sheriff Gener; 10 31-Dec-24 6:00 31-Dec-24 16:00 Monticello (60) 3210 Sheriff Gener; 10 31-Dec-24 14:00 31-Dec-24 16:00 Monticello (60) 3211 Sheriff Gener; 2 TOTAL: 1,853.00