City Council Minutes 08-11-2025MONTICELLO CITY COUNCIL
REGULAR MEETING MINUTES
Monday, August 11, 2025 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Kip Christianson, Charlotte Gabler, Tracy Hinz, and Lee Martie
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Motion by Council Member Christianson moved approval of the agenda with the
addition of 2J — Consideration of adopting Resolution 2025-49 approving a
gambling premise permit for Community Charities of Minnesota to conduct
gambling at Nordic Tap House located at 106 Walnut Street. Council Member Hinz
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from July 28, 2025
• Regular Meeting Minutes from July 28, 2025
Motion by Council Member Hinz to approve the special meeting minutes and the
regular meeting minutes. Council Member Martie seconded the motion. Motion
carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
City Clerk Jennifer Schreiber noted the following public announcements:
• Alternative Urban Areawide Review (AUAR) public comment period.
• Mn DOT Highway 25 Monticello to Big Lake public survey.
F. Council Liaison Updates
• Industrial & Economic Development Committee (IEDC) — Council Member
Gabler gave an update of the meeting held August 5, 2025. There was an
overview of the 2025 Legislative Session. There was also an update by staff on
the Coalition of Greater Minnesota Cities.
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G. Department Updates
• Parks, Arts, and Recreation Department Update —Tom Pawelk, Parks, Arts, and
Recreation Director, presented the annual report for the department.
• Construction Update — Matt Leonard, Public Works Director/City Engineer, gave
an update on current construction projects.
2. Consent Agenda:
Motion by Council Member Martie to approve the Consent Agenda. Council Member
Christianson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $978,469.70.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for the Monticello Community Center (MCC)
and the terminations for Facilities, Hi -Way Liquors and the MCC.
C. Consideration of approving the sale/disposal of surplus city property for the
Public Works Department. Action taken: Approved.
D. Consideration of approving a Special Event Permit for Monticello Chamber's Let's
Chalk event on September 20 & 21, 2025, including the use of West Bridge Park,
Walnut Street West and River Street, and a portion of Block 52 public parking lot.
Applicant: Monticello Chamber of Commerce & Industry. Action taken:
Approved the special event permit for Let's Chalk.
E. Consideration of approving the First Amendment to Tax Abatement Agreement
with Monticello Hospitality Group, LLC (Fairfield by Marriott Hotel) and Collateral
Assignment and Escrow Agreement utilizing tax abatement funding as
landscaping security and further waiving City Ordinance requirement stipulating
the landscaping security format as a Letter of Credit or a Cash Escrow deposit,
contingent on developer submittal of required final landscaping plans. Action
taken: Approved the First Amendment to Tax Abatement Agreement with
Monticello Hospitality Group, LLC (Fairfield by Marriott Hotel) and Collateral
Assignment and Escrow Agreement and further waiving City ordinance
requirements stipulating the landscaping security format as a Letter of Credit
(LOC) or a Cash Escrow deposit, contingent on developer submittal of required
final landscaping plans.
F. Consideration of approving an extension to February 11, 2026, for the approval
of the Preliminary Plat and Development Stage Planned Unit Development (PUD)
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and for City decision on the Haven Ride West Final Plat and Final Stage PUD.
Action taken: Approved the extension.
G. Consideration of authorizing an easement acquisition for CSAH 39 West Utility
Extension Project. Action taken: Approved the acquisition of permanent and
temporary easements from PID 213100102302 in the amount of $24,079.
H. Consideration of approving plans and specifications and authorization to bid for
the CSAH 39 West Utility Extension Project. Action taken: Approved plans and
specifications and authorized to bid.
I. Consideration of adopting Resolution 2025-47 accepting bids and awarding
contract to Refresh Exteriors LLC for the WWTP Roofing Project in the amount of
$188,906.23. Action taken: Approved the contract with Refresh Exteriors LLC.
J. Consideration of adopting Resolution 2025-49 approving a gambling premise
permit for Community Charities of Minnesota to conduct gambling at Nordic Tap
House located at 106 Walnut Street. Action taken: Adopted Resolution 2025-49
approving the gambling premise permit.
3. Public Hearing:
4. Regular Agenda:
5. Adjournment
The meeting was adjourned at 6:55 p.m.
Recorder: Jennifer Schreibe
\AJ
Attest:
City Administrator
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