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City Council Agenda Packet 06-09-2025AGENDA REGULAR MEETING – MONTICELLO CITY COUNCIL Monday, June 9, 2025 – 6:30 p.m. Mississippi Room, Monticello Community Center Mayor: Lloyd Hilgart Council Members: Kip Christianson, Charlotte Gabler, Tracy Hinz, and Lee Martie 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Agenda – Councilmembers or the City Administrator may add items to the agenda for discussion purposes or approval. The City Council may or may not take official action on items added to the agenda. C. Approval of Meeting Minutes • Special Meeting Minutes from March 31, 2025 • Special Meeting Minutes from May 27, 2025 • Regular Meeting Minutes from May 27, 2025 D. Citizen Comments – Individuals may address the City Council about any item not contained on the agenda. Each speaker will be allotted three minutes with a maximum of five speakers. The Mayor may allow for additional time and/or speakers. The City Council generally takes no official action of items discussed, except for referral to staff for future report. E. Public Service Announcements/Updates F. Council Liaison Updates • Industrial & Economic Development Committee (IEDC) • Planning Commission • Economic Development Authority (EDA) G. Department Updates • Human Resource Update • Construction Update 2. Consent Agenda – All items listed on the Consent Agenda are considered standard or may not need discussion prior to approval. These items are acted upon by one motion unless a councilmember, the city administrator, or a citizen requests the item by removed from consent for additional discussion. CITY COUNCIL SPECIAL MEETING (Academy Room) 6 p.m. Downtown Parking Discussion A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of adopting Resolution 2025-40 accepting donations of $300 from Sweep Home MN LLC and $300 from Healing Moments Counseling for Farmers Market Power of Produce and a donation of flowers ($345.08) from Donna Dunkerson for the Parks, Arts, and Recreation Department E. Consideration of adopting Resolution 2025-39 endorsing a Job Creation Fund (JCF) grant application submittal to MN-Deed in the amount of $175,000 by Karlsburger Foods in connection with a proposed production facility expansion F. Consideration of adopting Ordinance 851 amending the Monticello City Code, Title XV, Land Usage, Chapter 153: Zoning Ordinance, Section 153.044 Business Base Zoning Districts, Central Community District for standards applicable to Parking and 153.067 Off-Street Parking, Standards applicable to commercial, industrial and civic/institutional uses in the Central Community District (CCD) 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings 4. Regular Agenda 5. Adjournment City Council, Planning Commission, EDA Workshop – March 31, 2025 MINUTES MONTICELLO CITY COUNCIL, PLANNING COMMISSION AND EDA JOINT HOUSING WORKSHOP MINUTES Monday, March 31, 2025 – 5 p.m. Monticello Community Center Present: Lloyd Hilgart, Kip Christianson, Charlotte Gabler, Tracy Hinz, and Lee Martie, Andrew Tapper, Terri Lehner, Rick Kothenbeutel, Melissa Robeck, Steve Johnson, Staff: Rachel Leonard, Matt Leonard, Angela Schumann, Sarah Rathlisberger, Tom Pawelk, Tyler Bevier, Jim Thares, Jennifer Schreiber 1. Call to Order Mayor Lloyd Hilgart called the special meeting to order at 5 p.m. 2. Housing Discussion Angela Schumann, Community Development Director, led discussion on confirming housing priorities. In addition, she noted that staff wanted direction on the characteristic and locations for single-family neighborhood development. Neighborhood character and location items were discussed by all. A list of items was obtained. Neighborhood Character items noted were: • Residential development in support of the 2040 vision, retaining small-town character and reinforcing a sense of community and belonging. • Plan for measured and incremental residential growth in well-designed neighborhoods which retain value into the future. • As a community with existing commercial, industrial, residential and recreational land uses of character and quality, new residential development in Monticello must meet this same standard. • Encourage residential home sites that are consistent with R-1 zoning standards so that residents have room to grow and build equity. • Support homes with a high-level of front façade detail, including a combination of brick or stone and other architectural elements which build neighborhood character and support the retention of individual unit value. • Require homes that will face their community using porches, patios, landscaping and de-emphasizing garages. • Develop neighborhoods that include a sense of community and continuity and avoid monotony and sameness. City Council, Planning Commission, EDA Workshop – March 31, 2025 • Smaller lots including detached or attached units may be accommodated when integrated into the overall neighborhood and exhibiting the same quality and level of building and landscaping design amenities; these areas will be in small clusters. • Accommodate infill housing in the core of the community to create naturally occurring affordable housing, building on the character already in place with homes that include architectural detail and amenities. • Develop opportunities for reinvestment in existing neighborhoods and homes. • Residential neighborhoods should connect to the natural amenities around them, to their adjacent neighborhoods, and to the variety of community assets surrounding them. • Consider solutions, opportunities, and incentives which support housing goals as described. Neighborhood Location items discussed, and comments provided were: Where should new housing meeting the desired goals be located and why? • West, south and east into the MOAA as these are areas of natural amenities – including trees and water. • Natural amenities often result in the ability to have larger, higher value and move-up homes. • The presence of natural amenities offers more variety of landscape features which add character to neighborhoods. What are the challenges in supporting the housing development described? • Costs in the marketplace. • Cost for utility and street extensions. • Need consistency with stated goals in future decision-making. There were other comments provided by Council and commission members. They were regarding future opportunities for large lot development in collaboration with Monticello Township. • Think strategically about where utilities would be located/extended in the future (and those of other jurisdictions who may serve them). • Would not be feasible directly outside the City limits as it would create barriers to infrastructure development and future growth. • May be an opportunity to balance desired housing and lot development annexed to the City (directly adjacent) with the opportunity for larger acreage lots in the outer tier of the township. City Council, Planning Commission, EDA Workshop – March 31, 2025 • Be thoughtful about strategic areas for this type of growth given the other goals of the City for those areas – such as the Northwest Area where commercial and industrial growth are also planned and included the desired transportation corridors and improvements. Ms. Schumann noted that the next steps are to Review the 2040 Plan and zoning ordinance for potential amendments in support of the items discussed. 3. Adjournment By consensus, the meeting was adjourned at 7:15 p.m. Recorder: Jennifer Schreiber ____________________ Attest: ________________________ City Administrator City Council Special Meeting Minutes – May 27, 2025 MINUTES MONTICELLO CITY COUNCIL SPECIAL MEETING Monday, May 27, 2025 – 6 p.m. Monticello Community Center Present: Lloyd Hilgart, Kip Christianson, Charlotte Gabler, Tracy Hinz, and Lee Martie Absent: None Staff: Rachel Leonard, Sarah Rathlisberger, and Randall Johnson 1. Call to Order Mayor Lloyd Hilgart called the special meeting to order at 6 p.m. 2. Discussion on THC Beverage Sale at Hi-Way Liquors Randall Johnsen, Hi-Way Liquors Manager, gave a brief presentation on the sales and industry trends for THC products. To date, the liquor store has not sold THC drinks. Mr. Johnsen noted decreases in sales for beer and wine products and that consumers are shifting to alternative beverages, such as non-alcoholic or THC Beverages. Staff requested input from the City Council on proceeding with selling THC beverages at Hi-Way Liquors. Sarah Rathlisberger, Finance Director, noted that there are some items that need to be addressed before it can be implemented. These included amending City ordinances, registering with the State, and obtaining approval with the City’s credit care merchant and bank. There was minimal discussion amount City Council members. There was consensus amount City Council to proceed with the sale of THC products at Hi-Way Liquors. 3. Adjournment By consensus, the meeting was adjourned at 6:15 p.m. Recorder: Jennifer Schreiber ____________________ Attest: ________________________ City Administrator City Council Minutes: May 27, 2025 Page 1 | 4 MONTICELLO CITY COUNCIL REGULAR MEETING MINUTES Monday, May 27, 2025 – 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Kip Christianson, Tracy Hinz, Charlotte Gabler, and Lee Martie Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Recognition of Pam Loidolt and Introduction of new Monticello Senior Center Director Jay-Jay Tauzell. C. Approval of Agenda Motion by Council Member Hinz to approve the agenda. Council Member Martie seconded the motion. Motion carried unanimously. D. Approval of Meeting Minutes • Special Meeting Minutes from May 12, 2025 • Regular Meeting Minutes from May 12, 2025 • Special Meeting Minutes from May 13, 2025 Motion by Council Member Christianson to approve the minutes. Council Member Hinz seconded the motion. Motion carried unanimously. E. Citizen Comments None. F. Public Service Announcements Sarah Rathlisberger, Finance Director, noted the following announcements: • Garbage and Recycling transition to new company LRS • No Mow May ending May 31 • Water Conservation Ordinance watering schedule • MCC Summer hours schedule G. Council Liaison Updates • Economic Development Authority (EDA) – Council Member Hinz gave an update of the meeting held May 14, 2025. The meeting included a business subsidy for City Council Minutes: May 27, 2025 Page 2 | 4 Nordic Taphouse and a Phase II Environmental Site Assessment for 216 Pine Street. • Park Arts, and Recreation Commission – Council Member Gabler noted that the group met on May 22 and discussion centered around pickleball court design at the Bertram Chain of Lakes Athletic Complex. H. Department Updates • Construction Update - Matt Leonard, Public Works Director/City Engineer, gave an update on current construction projects. 2. Consent Agenda: Motion by Council Member Martie to approve the Consent Agenda. Council Member Christianson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1.432,432.43. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the hires for Building, Monticello Community Center (MCC), Parks, and Streets, and terminations for DMV and MCC. C. Consideration of approving the sale/disposal of surplus city property. Action taken: No report this cycle. D. Consideration of adopting Resolution 2025-33 accepting donation of $300 from Women of Today for Farmers Market Power of Produce Kids Club and $1,028.20 from H. Brothers Painting for mural by MontiArts at Nordic Tap House. Action taken: Adopted Resolution 2025-33 accepting the donations. E. Consideration of adopting Resolution 2025-34 accepting a grant from the Central Minnesota Arts Board in the amount of $18,972 for a community mural project . Action taken: Adopted Resolution 2025-34 accepting the grant. F. Consideration of approving a special event permit for the Monticello VFW Post 8731, including use of City resources for Summerfest 2025 event on July 26, 2025. Action taken: Approved the special event permit. G. Consideration of approving a special event permit allowing use of Ellison Park and related assistance for the Brewfest event on August 16, 2025, and approval of a temporary liquor license. Applicant: Monticello Lions Club. Action taken: Approved the special event permit contingent on: 1) Site plan and coordination with the Street Superintendent and Parks Superintendent; 2) Coordination with the Chief Building Official on any tent permits that may be needed; 3) City Council Minutes: May 27, 2025 Page 3 | 4 Verification of trash and portable bathroom services for the event; 4) Verification of notification to affected local businesses and residents within a 2-block radius of the park by the permit holder, no later than two weeks prior to the event; and 5) event coordination with the Wright County Sheriff’s Office. H. Consideration of adopting Ordinance 849 amending City Code Title IX, Chapter 112: Mobile Food Units, Section 112.28 Conditions of Licensing . Action taken: Adopted Ordinance 849. I. Consideration of authorizing a one-month credit of base water and sewer charges for properties that provide water samples for testing. Action taken: Authorized the one-month credit of base water and sewer charges. J. Consideration of setting the 2025 pension benefit level at $5,500 per service year for current Monticello Fire Relief Association members and a deferral rate at 2.5% for past members. Action taken: Approved the 2025 pension benefit level. K. Consideration adopting Resolution 2025-35 approving an amendment to the Monticello 2040 Vision + Plan (Comprehensive Plan), Chapter 3, “Land Use, Growth and Orderly Annexation” re-guiding certain parcels from their existing Estate Residential, Commercial and Residential Flex, and Mixed Neighborhood designations to Light Industrial Park designation. Applicant: Scannell Properties, LLC. Action taken: Adopted Resolution 2025-35 approving the amendment to the Monticello 2040 Vision + Plan. L. Consideration of adopting Ordinance 850 amending the Red Rooster Planned Unit Development for changes related to the building expansion for vehicle use and storage. Action taken: Adopted Ordinance 850 amending the Red Rooster PUD subject to conditions in Exhibit Z and based on findings in Resolution PC - 2025-24. M. Consideration of approving an amendment to the Conditional Use Permit for Planned Unit Development for Carcone Second Addition, for interim improvements to support the land use of vehicle sales, display and storage. Applicant: Aeron Ashbrook. Action taken: Approved the Conditional Use Permit subject to conditions in Exhibit Z and based on findings in Resolution PC -2025- 20. N. Consideration of adopting Resolution 2025-36 approving plans and specifications and authorization to bid for the Golf Course Road Trail Project. Action taken: Adopted Resolution 2025-36 approving plans and specifications and authorizing to bid for Golf Course Road (CSAH 39) Trail project. City Council Minutes: May 27, 2025 Page 4 | 4 O.Consideration of approving a funding and construction agreement with Wright County and adopting Resolution 2025-38 restricting on-street parking on Golf Course Road from Elm Street to Bridge 86802 over Interstate 94 for the Golf Course Road Trail Project. Action taken: Adopting Resolution 2025-38 restricting on-street parking. P.Consideration of approving a quote from Michels Underground Cable, Inc. for Fibernet installation within the Country Club 4th Addition for $30,299.26. Action taken: Approved quote from Michels Underground Cable, Inc. Q.Consideration of approving an agreement with Xcel Energy for the relocation of a transmission line pole as part of the School Boulevard Intersection Improvements Project. Action taken: Approved the agreement with Xcel Energy. R.Consideration of approving annual liquor license renewals for 2025-2026. Action taken: Approved the liquor license renewals. 2A. Consideration of items removed from the consent agenda for discussion 3.Public Hearings 4.Regular Agenda 5.Adjournment The meeting was adjourned at 6:47 p.m. Recorder: Jennifer Schreiber __________________________________ Attest: ____________________________________ City Administrator Human Resources Annual Update About the Department The Human Resources Department consists of 1 full-time human resources manager plus, additional administrative support from the City Hall administrative assistant and the payroll clerk. Services •Recruitment, Selection, and Onboarding •Benefit Plan Design and Administration •Pay Equity Administration and Compliance •Policy Development and Administration •Training and Development (Safety and Professional Development) •Compliance with Federal and State Laws: FLSA, FMLA, COBRA, OSHA, HIPPA, ACA, ESST •Work Comp and Unemployment Administration •Employee and Labor Relations •Performance Management City of Monticello Staff Employee Type 2021 2022 2023 2024 2025 Full-Time Staff 56 57 60 63 63 Part-Time Staff 116 114 119 117 142 Paid-On-Call Firefighters 30 30 30 30 30 Seasonal Staff 18 15 16 16 21 Total Staff 220 216 225 226 256 FULL-TIME POSITIONSRecruitment Statistics PART-TIME POSITIONS BOARDS & COMMISSIONS PAID-ON-CALL Annual Job Postings 20 18 37 43 34 34 34 31 36 38 13 0 5 10 15 20 25 30 35 40 45 50 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 YTD Postings Recruitment Statistics Applications 212 224 408 584 522 408 491 512 638 725 270 0 100 200 300 400 500 600 700 800 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 YTD Applications Recruitment Sources 2024 Recruitment Statistics Top Job Interest by Category Park and Recreation Human Resources Public Works Planning and Development Administration Childcare Recruitment Statistics Annual Positions Filled 5 6 6 11 2 12 13 12 9 15 3 Year FULL -TIME 86 93 103 104 87 51 80 93 73 75 48 Year PART -TIME Voluntary Turnover Statistics What is acceptable turnover? •In general, 10% is considered a healthy employee turnover rate; most industries average 15%-20%. •Retail industries average slightly higher than 60% turnover per year. Status/Dept.2021 2022 2023 2024 2025 YTD FT- All Staff 4%9%12%10%2% PT- DMV Staff 54%58%10%17%0% PT- Liquor Store 50%41%29%17%8% PT- MCC 88%44%24%41.9%9% Project Update 2025 Classification and Compensation Study Steps for Review of Compensation Program Part 1: Classification Ensures that roles are appropriately structured within the organization based on duties, responsibilities and relationship to other positions within the City. ➢Purpose: Essential for pay equity reporting and compliance. Part 2: Compensation Assess salary ranges by comparing them to those of similar positions in other comparable and surrounding cities. ➢Purpose: Ensures our pay remains competitive in the market, supporting our ability to attract and retain talented employees. Completed Steps: ✓Project kickoff meeting between Keystone Compensation Group and Personnel Committee. ✓Job description review and updates by managers and human resources. In Process: •Initial review of job descriptions and assignment of points by consultant. Not Started: •June-July: Benchmarking jobs using LMC survey and collection of market data by consultant. •July: Compensation analysis, structure update, and formulating salary range recommendations by consultant. •Late July: Program costing, transition plan, and budget impact by consultant. •Late July: Consultant meeting with City Administrator and HR Manager to discuss project findings. •August: Consultant meetings with Personnel Committee and City Council to review study recommendation. Steps and Timeline for Completion 2025 Classification and Compensation Study Project Update MN Paid Leave What is MN Paid Leave? Effective Date: January 1, 2026 Employees can apply and begin taking and receiving paid, job-protected leave. •12 weeks medical leave •12 weeks family leave (20 weeks maximum combined leave per benefit/yr.) A new division of MN DEED will administer the program. Who is eligible? •Full-time, part-time, seasonal, paid-on call firefighters, elected officials, paid board and commission members •Must earn at least 5.3% of the statewide annual wage in the past year to be eligible ($3700 in 2024) How is the Plan funded? •Employer and employee contributions; City is required to pay 50% of premium. Premium rate is .88 percent of employee’s wages; Rate adjustment annually. ✓October 2024: Employers begin submitting quarterly wage detail reports. •Summer 2025: Personnel Committee meet to discuss Plan and program options. •Fall 2025: HR draft policy for review by Personnel Committee and approval of council. •December 2025: Employers must have a policy in place and notify employees no later than December 1, 2025. •April 2026: First premium contributions due to the Plan. Steps and Timeline for Implementation MN Paid Family & Medical Leave Questions? CITY OF MONTICELLO Tracy Ergen, Human Resources Manager Tracy.Ergen@MonticelloMN.gov Human Resources 2025 Annual Update City Council Agenda: 6/9/2025 1 2A. Consideration of approving payment of bills Prepared by: Finance Director Meeting Date: 6/9/2025 ☒ Consent Agenda Item ☐ Regular Agenda Item Reviewed by: N/A Approved by: City Administrator ACTION REQUESTED Motion to approve the bill and purchase card registers for a total amount of $1,283,151.53. REFERENCE AND BACKGROUND City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. I. Budget Impact: N/A II. Staff Workload Impact: No additional work. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of bill and purchase card registers as presented. SUPPORTING DATA • Bill registers and purchase card registers The preceding list of bills payable was reviewed and approved for payment. Date: 6/9/2025 Approved by:____________________________________ Mayor Lloyd Hilgart Accounts Payable User: Printed: julie.cheney@monticellomn.gov 6/4/2025 3:21 PM Checks by Date - Summary by Check Date Check No Check DateVendor NameVendor No Check Amount 1062 BEAUDRY OIL COMPANY 06/10/2025 5,988.92ACH 1065 BELLBOY CORPORATION 06/10/2025 7,842.16ACH 1106 CENTRAL MCGOWAN INC 06/10/2025 227.48ACH 1129 DAHLHEIMER BEVERAGE LLC 06/10/2025 55,574.31ACH 1153 ECM PUBLISHERS INC 06/10/2025 148.00ACH 1223 HAWKINS INC 06/10/2025 7,559.93ACH 1239 NORTH CENTRAL INTERNATIONAL LLC06/10/2025 1,277.74ACH 1273 KIWI KAI IMPORTS, INC.06/10/2025 1,089.50ACH 1303 M AMUNDSON CIGAR & CANDY CO, LLP06/10/2025 2,059.30ACH 1390 MTI DISTRIBUTING INC 06/10/2025 786.74ACH 1417 OSC OXYGEN SERVICE COMPANY 06/10/2025 60.83ACH 1470 RUSSELL SECURITY RESOURCE INC 06/10/2025 1,904.00ACH 1550 VEOLIA WATER N AM OPERATING SERV LLC VEOLIA WATER N AM OPERATIONS INC06/10/2025 76,495.38ACH 1552 VIKING COCA COLA BOTTLING CO 06/10/2025 867.10ACH 1684 VINOCOPIA 06/10/2025 820.82ACH 1726 MARCO TECHNOLOGIES 06/10/2025 6,079.86ACH 2080 CRYSTEEL TRUCK EQUIPMENT INC 06/10/2025 4,820.00ACH 2159 NATHAN PHILLIP KROHN 06/10/2025 300.00ACH 3762 GARRETTS DIAMOND CITY BREAD 06/10/2025 54.00ACH 3829 STEVE LANGANKI 06/10/2025 1,715.00ACH 4502 ARVIG 06/10/2025 13,394.94ACH 4633 PERFORMANCE FOOD GROUP INC 06/10/2025 899.66ACH 4646 CAPITOL BEVERAGE SALES L.P.06/10/2025 42,919.24ACH 4660 SAFE-FAST, INC 06/10/2025 157.95ACH 4832 TIFCO INDUSTRIES, INC.06/10/2025 2,409.95ACH 4962 RENGEL PRINTING COMPANY, INC 06/10/2025 19.88ACH 5201 DICK FAMILY, INC.06/10/2025 593.70ACH 5211 RANDI O'KEEFE KRIER 06/10/2025 2,005.21ACH 5512 HYDROCORP HYDRO-DESIGNS, INC.06/10/2025 741.00ACH 5585 SBRK FINANCE HOLDINGS INC 06/10/2025 80.00ACH 5635 WK & ASSOCIATES LLC 06/10/2025 870.00ACH 5998 SADIE NIELSEN 06/10/2025 555.00ACH 6327 VICKI LEERHOFF 06/10/2025 56.00ACH 6661 AMY BIREN 06/10/2025 46.55ACH 6664 2U ENTERTAINMENT 06/10/2025 700.00130096 6463 ALL SEASONS GARAGE DOOR CO 06/10/2025 648.00130097 1021 AME RED E MIX INC 06/10/2025 605.00130098 3491 ARTISAN BEER COMPANY 06/10/2025 316.80130099 3985 ASSOCIATION OF MINNESOTA COUNTIES06/10/2025 60.00130100 1368 AUTO VALUE MONTICELLO 06/10/2025 1,225.31130101 5486 HEIDI BARTHEL 06/10/2025 58.00130102 1067 BERNICK'S 06/10/2025 5,630.78130103 6208 BLOCK 52 HOLDINGS LLC 06/10/2025 38,137.22130104 4328 BREAKTHRU BEVERAGE MN WINE & SPIRITS, LLC06/10/2025 21,633.09130105 1103 CENTRAL HYDRAULICS INC 06/10/2025 108.27130106 4861 CORE & MAIN LP 06/10/2025 2,430.55130107 5248 CORNERSTONE FORD & CHRYSLER 06/10/2025 19.07130108 Page 1AP Checks by Date - Summary by Check Date (6/4/2025 3:21 PM) Check No Check DateVendor NameVendor No Check Amount 6354 DAVEY RESOURCE GROUP INC 06/10/2025 7,100.00130109 6614 EVERGREEN LAND SERVICES CO 06/10/2025 2,592.00130110 4336 FARM-RITE EQUIPMENT INC 06/10/2025 149.90130111 2561 FERGUSON WATERWORKS 06/10/2025 10,131.81130112 1179 FIRE SAFETY USA INC 06/10/2025 3,116.90130113 5992 GERTEN GREENHOUSES INC - 446133 06/10/2025 9,156.00130114 4473 GLOBAL INDUSTRIAL COMPANY INC 06/10/2025 4,150.88130115 5915 GOLIATH HYDRO-VAC 06/10/2025 2,000.00130116 1205 GRAINGER INC 06/10/2025 93.31130117 6643 GROUNDS MAINTENANCE SERVICE INC06/10/2025 2,120.00130118 1215 H & B SPECIALIZED PRODUCTS 06/10/2025 1,962.00130119 1232 HILLYARD INC MINNEAPOLIS 06/10/2025 75.50130120 6375 THE HOME CITY ICE COMPANY 06/10/2025 783.73130121 1253 J H LARSON COMPANY 06/10/2025 4,091.97130122 1263 JOHNSON BROTHERS LIQUOR CO.06/10/2025 19,717.98130123 6613 KUTAK ROCK LLP 06/10/2025 2,450.57130124 6336 MEGAN LARSON 06/10/2025 200.00130125 6520 LENNAR HOMES 06/10/2025 2,000.00130126 4034 LHB, INC 06/10/2025 9,381.25130127 3933 CHARLES LONG 06/10/2025 42.00130128 6592 KAYLA MALMGREN 06/10/2025 400.00130129 5258 SHANE MARTIN 06/10/2025 2,500.00130130 1314 MCDOWALL COMPANY 06/10/2025 224.00130131 1328 MIDWAY IRON & METAL CO INC 06/10/2025 252.13130132 1827 MIDWEST LANDSCAPES 06/10/2025 13,121.25130133 5719 MIDWEST SOUND AND STAGE INC 06/10/2025 500.00130134 5719 MIDWEST SOUND AND STAGE INC 06/10/2025 1,000.00130135 4216 MINNESOTA EQUIPMENT 06/10/2025 149.73130136 6657 MONTICELLO MARTIES LLC 06/10/2025 6,019.65130137 6663 CONSTANCE MZEZEWA 06/10/2025 235.00130138 1913 NEW FRANCE WINE 06/10/2025 607.67130139 1687 NORTHLAND SECURITIES INC 06/10/2025 980.00130140 5988 NYSTROM PUBLISHING CO INC 06/10/2025 6,693.29130141 6659 PFC EQUIPMENT INC 06/10/2025 29,131.82130142 1427 PHILLIPS WINE & SPIRITS CO 06/10/2025 19,982.03130143 5431 QUADIENT FINANCE USA INC 06/10/2025 3,143.70130144 1453 RECREATION SUPPLY COMPANY 06/10/2025 258.19130145 6277 KENNETH ROUSH 06/10/2025 56.00130146 3751 CHRISTINE SCHYMA 06/10/2025 88.00130147 6417 JASON SMALL 06/10/2025 238.00130148 6013 JAMES W SORENSON 06/10/2025 1,000.00130149 3309 SOUTHERN GLAZER'S WINE AND SPIRITS, LLC06/10/2025 5,245.83130150 1897 STEPP MANUFACTURING CO INC 06/10/2025 3,992.87130151 1527 TOTAL REGISTER SYSTEMS INC 06/10/2025 1,823.09130152 1188 TWAIT WINES, INC 06/10/2025 276.00130153 3783 ULINE 06/10/2025 333.11130154 6660 VENTURE MOBILITY INC 06/10/2025 1.00130155 5295 WATKINS VETERINARY CLINIC PA 06/10/2025 237.00130156 6775 WHITE CAP SUPPLY HOLDINGS II LLC 06/10/2025 47.56130157 5485 WRIGHT-WAY SEAMLESS, INC.06/10/2025 1,440.00130158 6662 XCEL ENERGY 06/10/2025 1,685.61130159 494,970.57Total for 6/10/2025: Page 2AP Checks by Date - Summary by Check Date (6/4/2025 3:21 PM) Check No Check DateVendor NameVendor No Check Amount Report Total (98 checks): 494,970.57 Page 3AP Checks by Date - Summary by Check Date (6/4/2025 3:21 PM) The preceding list of bills payable was reviewed and approved for payment. Date: 6/9/2025 Approved by:____________________________________ Mayor Lloyd Hilgart City Council Agenda: 6/9/2025 2 2B. Consideration of approving new hires and departures for City departments Prepared by: Human Resources Manager Meeting Date: 6/9/2025 ☒ Consent Agenda Item ☐ Regular Agenda Item Reviewed by: N/A Approved by: City Administrator ACTION REQUESTED Motion to approve new hires and departures for city departments. REFERENCE AND BACKGROUND The Council is asked to ratify the attached list of new hires and departures for the City. This listing includes full-time, part-time, seasonal, and temporary employees. The listing may also include status changes and promotions. I. Budget Impact: Positions are generally included in the budget. II. Staff Workload Impact: If new position, there may be some training involved. If terminated position, existing staff will cover hours as needed, until replacement. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of new hires and departures as identified on the attached list. SUPPORTING DATA • List of new hires and terminated employees. Name Title Department Hire Date Class Tommy Moores Streets Worker Streets 6/3/2025 Seasonal Paulina Witshen Lifeguard MCC 6/3/2025 PT Name Reason Department Effective Date Class Leah Dahnert Voluntary MCC 9/20/2024 PT Makaela Malin Voluntary MCC 12/22/2024 PT NEW EMPLOYEES TERMINATING EMPLOYEES City Council Agenda: 6/9/2025 1 2C. Consideration of approving the sale or disposal of surplus City property Prepared by: N/A Meeting Date: 6/9/2025 ☒ Consent Agenda Item ☐ Regular Agenda Item Reviewed by: N/A Approved by: N/A There is no report this City Council Cycle. City Council Agenda: 6/9/2025 1 2D. Consideration of adopting Resolution 2025-40 accepting donations of $300 from Sweep Home MN LLC and $300 from Healing Moments Counseling for the Farmers Market Power of Produce Kids Club and a donation of flowers ($345.08 value) from Donna Dunkerson for the Parks, Arts, and Recreation Department Prepared by: City Clerk Meeting Date: 6/9/2025 ☒ Consent Agenda Item ☐ Regular Agenda Item Reviewed by: N/A Approved by: City Administrator ACTION REQUESTED Motion to adopt Resolution 2025-40 accepting donations of $300 from Sweep Home LLC and $300 from Healing Moments Counseling for the Farmers Market Power of Produce Kids Club and a donation of flowers (value of $345.08) from Donna Dunkerson for flowers for the Parks, Arts, and Recreation Department. REFERENCE AND BACKGROUND The City Council is being asked to accept $300 from both Sweep Home MN LLC and Healing Moments Counseling for the Farmers Market Power of Produce Kids Club. In addition, Donna Dunkerson donated flowers, value of $345.08, to the City. As required by state statute, if the City accepts the donation of funds, the City Council is required to adopt a resolution specifying the amount of the donation and its use. I. Budget Impact: The donations will pay for expenses related to the Power of Produce Kids Club. II. Staff Workload Impact: Staff organize the programs and donation opportunities. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend adopting Resolution 2025-40 accepting the donation. SUPPORTING DATA • Resolution 2025-40 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2025-40 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION/PURPOSE CASH Sweep Home MN LLC Farmers Market Power of Produce Kids Club $300 Healing Moments Counseling Farmers Market Power of Produce Kids Club $300 Donna Dunkerson Flowers Value of flowers $348.08 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city’s jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the purpose stated above. Adopted by the City Council of Monticello this 9th day of June, 2025. ______________________________ Lloyd Hilgart, Mayor ______________________________________ Jennifer Schreiber, City Clerk City Council Agenda: 6/9/2025 1 2E. Consideration of adopting Resolution 2025-39 endorsing a Job Creation Fund (JCF) grant application submittal to MN-DEED in the amount of $175,000 by Karlsburger Foods in connection with a proposed production facility expansion Prepared by: Economic Development Manager Meeting Date: 6/9/2025 ☒ Consent Agenda ☐ Regular Agenda Item Reviewed by: Community Development Director Community Economic Development Coordinator, Finance Director Approved by: City Administrator ACTION REQUESTED Motion to adopt Resolution 2025-39 endorsing Karlsburger Foods’ submittal of a JCF grant application to MN-DEED in the amount of $175,000 in connection with its proposed facility. REFERENCE AND BACKGROUND Karlsburger Foods, located at 3236 Chelsea Road, is proposing to expand its nearly 20,000 square foot production facility in several phases over the next 3 years. The first phase is projected to be a $2,800,000 investment. This phase involves remodeling the existing facility as well as adding new parking and two small building additions that will improve employee breakrooms and increase office space. Construction for the first phase is expected to begin early to mid-August 2025 with completion in the spring-summer 2026. Karlsburger is seeking to use MN-DEED’s Job Creation Fund (JCF) Grant program to support the expansion efforts. The program is linked to overall capital investment levels and job creation goals. Karlsburger plans to add at least 10 new full-time employee jobs through this initial expansion project. The company is planning to request a grant amount of $175,000. The project meets the City’s goals for employment and tax base, and it is consistent with the Monticello 2040 Value Statement of creating “A diversified and strong local economy competitive at regional, state and national levels.” The Monticello 2040 + Plan’s Economic Development Chapter includes numerous statements aligned with this proposed expansion, including those for business retention, reinvestment, tax base expansion, and workforce development. The funding for Karlsburger Foods’ proposed capital investment includes: Karlsburger Foods - Proposed Expansion-Site Improvements Funding Structure Bank $ 2,065,000 Owner Equity $ 560,000 JCF Grant Program (MN-DEED) $ 175,000 City Council Agenda: 6/9/2025 2 Total Project Investment $ 2,800,000 A draft site plan for the improvement project is attached to this report. It should be noted that some of the improvements include relocating parking lots to the city-owned lift station lot, which will allow the new front office expansions to occur in the existing parking surface areas facing Chelsea Road. Karlsburger Foods also has plans for significant additional improvements to its facilities in a second major phase in the future as well (estimated timeline of three to four years in the future). The City is not involved in or responsible for submitting the grant, nor does the grant contract include the City as a signatory. Additionally, there is no ongoing reporting required of the City if the grant funds are awarded to Karlsburger. Per the JCF Grant program requirements, the City’s sole responsibility is to review the development proposal and if the Council feels it is meritorious, to endorse the grant application and note the development proposal’s economic impact on the community through the findings included in the attached resolution. I. Budget Impact: The budget impact related to the JCF Grant Resolution in support of Karlsburger Foods JCF Grant submittal to MN-DEED submittal is minimal. II. Staff Workload Impact: Staff involved in the review of the JCF Grant Resolution include the Community Development Director and the Economic Development Manager. III. Comprehensive Plan Impact: Continuing to support Monticello industrial firms who meet the City’s goals for employment and tax base is consistent with the Monticello 2040 Value Statement of “A diversified and strong local economy competitive at regional, state and national levels.” The Monticello 2040 + Plan’s Economic Development Chapter includes numerous statements aligned with this proposed expansion, including those for business retention, reinvestment, tax base expansion, and workforce development. STAFF RECOMMENDATION Staff recommend adopting the City Council resolution endorsing Karlsburger Foods’ JCF Grant submittal to MN-DEED. While the $175,000 JCF grant is only a small piece of the funding puzzle, about 6.25 percent of the total capital investment, it will help smooth out the growing pains for Karlsburger Food as it completes the building expansion and the site improvements enhancing its overall operational efficiency. SUPPORTING DATA A. Resolution 2025-39 B. Proposed Karlsburger Foods Expansion and Site Improvement Project Narrative C. Site Plan - Karlsburger Foods Expansion and Site Improvements - 3236 Chelsea Road CITY OF MONTICELLO WRIGHT COUNTY, MINNNESOTA RESOLUTION NO. 2025-39 1 A RESOLUTION REGARDING THE SUPPORT OF A JOB CREATION FUND APPLICATION IN CONNECTION WITH KARLSBURGER FOODS WHEREAS, the City of Monticello Minnesota (the “City”), desires to assist Karlsburger Foods, a food production company, which is proposing to expand its current facility in the City; and WHEREAS, the City of Monticello understands that Karlsburger Foods, through and with the support of the City, intends to submit to the Minnesota Department of Employment and Economic Development (MN-DEED) an application for an award and/or rebate from the Job Creation Fund Program; and, WHEREAS, the City of Monticello held a city council meeting on June 9, 2025, to consider this matter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA, that, after due consideration, the City Council hereby adopts the following findings of fact related to the project proposed by Karlsburger Foods and its application for an award and/or rebate from the Job Creation Fund Program and herein expresses its approval. The City Council hereby finds and adopts the reasons and facts supporting the following findings of fact for the approval of the Job Creation Fund Program application : 1. Finding that the project is in the public interest because it will encourage the growth of commerce and industry, prevent the movement of current or future operations to locations outside of Minnesota, result in increased employment in Minnesota, and preserve or enhance the state and local tax base. Karlsburger Foods indicated that it wants to remodel portions of its current facility and construct a new 3,000 +/- square foot facility and add 10 new FTE staff to its current workforce. The annual property tax increase from the new remodeling and the new additions will be approximately $9,000 +/-. The company leadership has also considered potential sites outside of Minnesota (Florida and Ohio) in its site search process. 2. Finding that the proposed project, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future. Karlsburger Foods has stated that it would not be able to undertake the remodeling and construction project for the new 3,000 square foot additions without financial assistance to fill a gap of approximately $175,000. CITY OF MONTICELLO WRIGHT COUNTY, MINNNESOTA RESOLUTION NO. 2025-39 2 3. Finding that the proposed project conforms to the general plan for the development or redevelopment of the City as a whole. Karlsburger Foods’ current facility is located on a site zoned I-1 (Light Industrial District) in the City. The Comprehensive Plan supports efforts to retain existing businesses and increase the tax base and grow the local economy through new employment opportunities. 4. Finding that the proposed project will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the redevelopment or development of the project by private enterprise. Karlsburger Foods has identified a funding gap and indicates that without assistance it would not be able to move forward with the remodeling of the current facility as well as the construction of 3,000 square feet of additional space at the current building in Monticello. By obtaining a JCF grant, a portion of the necessary funding assistance will be secured. The JCF funding will help ensure that the identified funding gap is filled, and the development of additional facilities can occur as proposed ADOPTED BY the Monticello City Council this 9th day of June, 2025. CITY OF MONTICELLO _______________________________ Lloyd Hilgart, Mayor ATTEST: ________________________________ Jennifer Schreiber, City Clerk 1 Karlsburger Foods, Inc. Phased Expansion and Site Improvement Project Site Improvement and Building Addition Project Narrative June 2, 2025 3236 Chelsea Road Project Overview Karlsburger Foods, Inc. respectfully submits this narrative in support of its application for a Conditional Use Permit and Site Plan Approval for proposed site improvements and a building addition at its facility located at 3236 Chelsea Road. The proposed project is intended to support the company’s continued growth, enhance operational efficiency, and improve the experience for both employees and customers. Project Objectives The primary objectives of the proposed improvements are to: - Expand on-site parking capacity to accommodate current and future staffing needs. - Enhance the customer entry experience with a new, dedicated entrance. - Provide additional office space to support business operations. - Improve accessibility to the second floor with the installation of an elevator. - Maintain uninterrupted operations during construction through the use of temporary facilities. Existing Conditions The existing facility includes office, production, and warehousing functions within a building footprint of approximately 19,800 square feet. The site currently provides 25 paved parking stalls. Karlsburger Foods operates with 40 employees on the AM shift, with a peak of 58 employees during shift changes. Proposed Improvements The proposed project includes the following key components: Parking Expansion - Increase total parking capacity to 62 stalls. - Utilize both the existing site and the adjacent Lift Station Property to the north. - New parking areas will be located on the east and north sides of the building. 2 Building Addition - Construct a single-story addition of 2,112 square feet on the east side of the existing building. A 200 sf Electrical Room addition is also planned on the NW corner of the existing building. - The East addition will include: - A new customer entrance. - Additional office space. - An elevator to improve accessibility to the second-floor office area. Employee Amenities - Develop a new employee entry and patio area on the north side of the building, adjacent to the new parking area and planned interior Breakroom remodel. Temporary Facilities During Construction - Install two temporary trailers near the existing truck docks to serve as employee breakroom facilities. - Establish a temporary parking area west of the existing building. - All temporary facilities will be removed upon completion of construction. Expansion and Improvement Project Cost-Investment The cost for the first phase of the building expansion and site improvement project is expected to be $2,800,000 +/-. The likely financing structure is shown below: Bank $ 2,065,000 JCF Grant (MN-DEED) $ 175,000 Owner Equity $ 560,000 Total $ 2,800,000 New Job Creation The total number of new jobs expected to be created through the first major phase of the expansion and site improvement project is 10 new fte jobs. Currently, Karlsburger has 72 fte employees. In the months following the completion of the improvement project the company’s goal will be to have a total of 82 fte employees. *Note: The JCF funding is disbursed by MN-DEED to the company following the proof of the total project capital investment and evidence of retention of the total new employee headcount being maintained at 82 for a period of 12 months from the point of reaching the job creation goal of 82 fte staff. 3 Conclusion Karlsburger Foods, Inc. is committed to enhancing its facility in a manner that supports its employees, customers, and the surrounding community. The proposed improvements are designed to align with city planning goals and ensure the long-term viability of operations at this location. We appreciate the City’s consideration of this application and look forward to working collaboratively throughout the review process. ## Note: The development proposal details and finance structure are subject to future final revision adjustments based on final certified construction costs quotes. DW RIM:931.88 S 15927.18INV:INV:INV:INV:INV:INV: E E HH S S S RIM: BOT898.42INV:INV:INV:INV:INV:INV: 935.42 S ST RIM: N925.16INV: E925.26INV:INV:INV:INV:INV: 935.26 ST RIM:935.11 S925.01INV: W925.01INV:INV:INV:INV:INV: ST RIM:932.11 BOT922.81INV:INV:INV:INV:INV:INV: TNH ELEV: 938.28 TNH ELEV: 937.29 M M M M M S M ME F M F M F M FM FM F M FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM F M FM FM F M FM F M FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM ST RIM:933.74 E 36924.74INV: W 36924.84INV:INV:INV:INV:INV: ST ST ST ST ST ST INV: 923.65 HH ST 92 8 . 7 4 F F E E E E F F F F F F F F FF F F F E E E E E E E E E E E E E E E E G G G G G G G G G G G G G G G G E E E E E E E E E E E E E E E E E KARLSBURGER FOODS MONTICELLO, MN OVERLAY 05/21/2025 EXISTING BUILDING FUTURE DOCK NO PARKINGNO PARKING NO P A R K I N G PHASE 2 92 PARKING SPACES WEST AND NORTH PHASE 1 62 PARKING SPACES EAST AND NORTH FIRST FLOOR 110 x 180 = 19,800 SF FFE=937.87 DOCK=933.87 C H E L S E A R O A D W O U T L O T A FUTURE ADDITION FIRST FLOOR 167 x 180 = 30,060 SF FFE=937.87 DOCK=933.87 PROPOSED ADDITION FIRST FLOOR 2,153 SF FFE=937.87 FUTURE ADDITION FIRST FLOOR 2,708 SF FFE=937.87 CONCRETE PATIO City Council Agenda: 6/9/2025 1 2F. Consideration of adopting Ordinance 851 amending the Monticello City Code, Title XV, Land Usage, Chapter 153: Zoning Ordinance, Section 153.044 Business Base Zoning Districts, Central Community District for standards applicable to Parking and 153.067 Off-Street Parking, Standards applicable to commercial, industrial and civic/institutional uses in the Central Community District (CCD). Applicant: City of Monticello Prepared by: Grittman Consulting, Stephen Grittman, City Planner Meeting Date: 6/9/2025 ☒ Consent Agenda Item ☐ Regular Agenda Item Reviewed by: Community Development Director, Community & Economic Development Coordinator Approved by: City Administrator ACTION REQUESTED Planning Commission unanimously recommends approval of the amendment. Motion to adopt Ordinance 851 amending the Monticello City Code, Title XV, Land Usage, Chapter 153: Zoning Ordinance, Section 153.044 Business Base Zoning Districts, Central Community District for standards applicable to Parking and 153.067 Off-Street Parking, Standards applicable to commercial, industrial and civic/institutional uses in the Central Community District (CCD), based on findings in Resolution PC-2025-016. REFERENCE AND BACKGROUND Property: Legal Description: City of Monticello PID #: City of Monticello Planning Case Number: 2025-14 Request(s): Amendment to the Monticello City Code, Title XV, Land Usage, Chapter 153: Zoning Ordinance, Section 153.044 Business Base Zoning Districts, Central Community District for standards applicable to Parking and 153.067 Off-Street Parking, Standards applicable to commercial, industrial and civic/institutional uses in the Central Community District (CCD). Deadline for Decision: N/A Land Use Designation: Downtown Mixed Use - DMU City Council Agenda: 6/9/2025 2 Zoning Designation: Central Community District - CCD Overlays/Environmental Regulations Applicable: N/A Current Site Uses: Downtown Monticello Project Description: Consideration of amendments related to parking requirements for the Central Community District. ANALYSIS: The Planning Commission reviewed the current parking ordinances and recommended a series of amendments to various sections of the zoning ordinance regulating off-street parking. The amendments relate to both general restaurant parking calculations, as well as regulations specific to downtown parking requirements. The proposed amendments are intended to provide consistency and clarity in application of parking requirements for the Downtown’s Central Community District (CCD), and update ordinances to reflect changing patterns of parking demand for restaurant uses. The following is a short summary of the amendments. Central Community District Ordinance – Section 153.044 (G) Section 1: Proposes to extend the walking distance for eligible parking when evaluating feasibility of payment into the parking fund. Currently, the City calculates the available parking within 400’ of the primary entrance. The amendment increases the distance to 450’. This increase supports the Downtown Small Area Plan “park once strategy,” which encourages multiple visits to downtown destinations, although patrons only park once. The amendment also recognizes that a City block is 330’; the longer distance proposed allows for walking one- and one-half blocks between parking and a destination. The proposed amendment further details how the 450’ distance is measured. Finally, this section of amendments clarifies the timeline for staff review of the required parking study for payment into the parking fund. Section 2: The proposed amendments clarify that a conditional use permit process is required to utilize either or both cross and joint parking options in the CCD. While other sections of the ordinance reference the need for CUP, this provision lies within the CCD ordinance itself for easy reference. The ordinance amendment to this section further clarifies that existing parking deficiencies are not grandfathered into the parking requirement calculation when a use converts to a more intense parking demand. City Council Agenda: 6/9/2025 3 As a reminder, the code accommodates two forms of shared parking. “Joint” parking allows two sites/uses to provide less than the required number of parking spaces for either or both uses, but only when conditions can support the shared use through hours of operation or differing use types. Joint parking requires authorization through Conditional Use Permit, which continues in this amendment proposal. “Cross” parking allows two sites/uses adjoining one another to share parking, allowing cross access to parking lots. Joint parking may or may not be a part of the cross-parking agreement. Cross parking is also allowed via Conditional Use Permit. Off-Stret Parking Ordinance – Section 153.067 Section 3: This section amends the off-street parking table to require parking spaces for sit-down restaurants based on occupant load as specified in the adopted building code. The requirement is one (1) parking space per three occupants. Staff believe this is a more accurate representation of parking demand for restaurants than the current square footage requirement. Section 4: This section makes reference to the CCD’s amended language for parking study added. Section 5: Clerical correction for clarity. Section 6: Proposes to amend the ordinance consistent with the CCD parking distance regulation noted above, increasing the eligible parking for joint use to parking located within 450’ for full credit and 800’ for half credit per space. The measurement method is also provided. I. Budget Impact: The consulting City Planner prepared the original memo summarizing potential amendment options for Planning Commission direction and the draft ordinance. The time for the Planner’s review and recommendation is coded to the Planning & Zoning budget, which is sufficient to cover the expenses. II. Staff Workload Impact: City staff have spent approximately 8 hours preparing information and reviewing the proposed amendments. III. Comprehensive Plan Impact: The proposed amendments are intended to add flexibility and consistency in parking requirements for Downtown, aligning with the “park once” strategy from the adopted Downtown Small Area Plan. The amendments are also supported by the following statements from the Monticello 2040 Plan: “Use zoning regulations to focus the city’s growth, improve the downtown, create complete neighborhoods, achieve compatibility between adjacent uses, address land use conflicts, promote employment and economic vitality, and protect the health and safety of the city's residents, workers and visitors.” and “Review and consider amendments to the City Council Agenda: 6/9/2025 4 City’s commercial parking requirements based on changes in shopping and consumer behavior. Encourage the use of shared parking in along corridors and commercial centers, rather than independent parking lots on each commercial property. This can reduce the total land area dedicated to parking, result in more efficient land uses, and create a more pedestrian-friendly environment.” PLANNING COMMISSION REVIEW AND RECOMMENDATION The Planning Commission reviewed the proposed amendment and held a hearing on the item during the regular meeting of June 3, 2025. There was no public present to address the Commission. Following a brief discussion verifying that preparation of the specified parking study is the cost and responsibility of the proposed use, the Commission voted unanimously to approve the amendment. STAFF RECOMMENDED ACTION Staff recommend adopting the proposed amendments for off-street parking requirements. The amendments support the City’s goals for Downtown revitalization. The amendments balance the necessary parking supply to support business and customer parking needs with reservation of land area for active tax base and employment activities. SUPPORTING DATA A. Ordinance 851, Draft B. Resolution PC-2025-16 C. Ordinance Excerpts D. Planning Commission Minutes of April 1, 2025 E. Planning Commission Agenda Report – April 1, 2025 ORDINANCE 851 AN ORDINANCE AMENDING THE MONTICELLO CITY CODE XV, CHAPTER 153.044 AND 153.067, RELATED TO REQUIREMENTS REGULATING THE PARKING OF PASSENGER VEHICLES THE CITY COUNCIL OF THE CITY OF MONTICELLO ORDAINS: SECTION 1. Section 153.044 (G)(4)(d) is hereby amended to read as follows: 2.A commercial use which demonstrates an adequate amount of available parking is eligible to propose to vary from the requirements of this section by deferring its required off-street supply and contributeing to the public parking fund in lieu of providing all or a portion of the off street-parking as required by this ordinance. shall be accompanied by a parking study, subject to review and approval by Community Development staff, which illustrates an adequate amount of available unused public parking within 400 feet of the establishment’s primary entrance. “Adequate amount” shall be established by the city on a case-by-case basis in review of the applicant’s individualized parking study,. Such study but shall be required for payment-in-lieu to the public parking fund and shall include the following elements, as a minimum: (1) an examination of the public parking supply located within 450 feet of the establishment’s property, measured from the boundary of the subject property in a straight line to the public parking facilities commonly available for use by the proposed business during its peak usage hours ; (2) the likely demand placed on said supply by the proposed business based on contemporary resources for parking utilization; and (3) an estimate of competing demand on said supply. The Community Development Department may request additional information to support the analysis of the study, and shall render an opinion as to the sufficiency of the public parking supply within 15 business days following the submission of all requested study materials. SECTION 2. Section 153.044 (G)(4)(d) is hereby amended to read as follows: 3.An existing business non-residential land use, as of the date of this chapter, which has a parking supply which is substandard according to § 153.067 - Off-Street Parking, shall be considered a legal nonconformity. The business non- residential land use may expand or change to another business land use that increases the parking supply deficiency only by approval of a Conditional Use 2F (1) Permit for Joint-parking and/or Cross-parking, or if necessary, participating in the CCD parking fund, according to the requirements of this Section and §153.067(E)(4)(c) for such deficiency. The parking deficiency applicable to such new or expanded non-residential land use occupant shall be calculated based on the existing available parking on-site and shall not “grandfather” the prior deficiency. SECTION 3. Section 153.067, Table 4-7, MINIMUM OFF-STREET PARKING SPACES BY USE, is hereby amended to read as follows: Restaurants. Sit down/dining area: 1.0 space for each 40 square feet of gross floor area of dining and bar area; Pick-up or Counter Area: 1.0 space for each 15 square feet of gross floor area but not less than 15 spaces; Kitchen Area: 1.0 space for each 80 square feet of kitchen area. 1.0 space for each 3 seats of seating capacity as determined by the Building Code. Seasonal outdoor seating shall be exempt from the application of off- street parking requirements, provided such seating does not occupy required off-street parking spaces. SECTION 4. Section 153.067 (E)(4)(c) is hereby amended to read as follows: 1. Where the city finds that there will be adequate opportunity to provide public parking in the vicinity of the subject property, and at the city’s option, the owner shall pay into a “CCD” parking fund an amount as established by City Council Resolution. Said fund shall be used for the acquisition, construction, and/or maintenance of publicly- owned parking in the “CCD” district. Eligibility for this payment-in-lieu shall be determined based on the availability of an adequate amount of parking per Section 153.044(G) of this ordinance. SECTION 5. Section 153.067 (G) is hereby amended to read as follows: (3) Joint facilities for commercial, industrial & civic/institutional uses. A conditional use permit for one or more businesses to provide the required off-street parking facilities by joint use of one or more sites where the total number of spaces provided are less than the sum of the total required for each business should they provide them separately. Notwithstanding other provisions of this section, including Subd. (G)(3)(a), (G)(3)(b), (G)(3)(c), and (G)(3)(d), for uses in the CCD, the Community Development Department shall determine the compatibility of uses qualifying for joint parking facilities, and the appropriate levels of joint use. Except as allowed herein, when considering a request for such a permit, the Planning Commission shall not recommend that such permit be granted nor the Council approve such a permit except when the following conditions are found to exist: 2F (2) SECTION 6. Section 153.067 (G)(3)(e) is hereby amended to read as follows: (e) Conditions required for joint use: 1. The building or use for which application is being made to utilize the off-street parking facilities provided by another building or use shall be located within 300 450 feet of such parking facilities for each full space to be credited. Any proposed joint parking space more than 450 feet, but within 800 feet, of the subject property shall be counted as one-half space. with the following exception: For theatres located in the Original Plat of Monticello, theatre parking provided by another use shall be located within 500 feet of said theatre Distances shall be measured from the nearest boundary of the subject property in a straight line to the proposed parking space; any parking space or portion of a space shall be eligible to be counted. SECTION 7. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title XV, Chapter 153, Zoning Ordinance, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations that result from said renumbering process, provided that such changes retain the purpose and intent of the Zoning Ordinance as has been adopted. SECTION 8. This Ordinance shall take effect and be in full force from and after its passage and publication. The ordinance in its entirety and map shall be posted on the City website after publication. Copies of the complete Ordinance and map are available online and at Monticello City Hall. Adopted by City of Monticello City Council on this 9th day of June, 2025. __________________________________ Lloyd Hilgart, Mayor ATTEST: ___________________________________ Jennifer Schreiber, City Clerk AYES: NAYS: 2F (3) 2F (4) 2F (5) ITEM 2B Exhibit A | MONTICELLO ZONING ORDINANCE, APPLICABLE EXCERPTS ______________________________________________________________________________________ 153.044 BUSINESS BASE ZONING DISTRICTS (G) Central Community District, CCD. (3) General requirements. (c) Private joint-parking use. All new non-residential parking areas shall be designed to accommodate cross-access and joint use throughout the CCD zoning district to minimize the need for parking infrastructure. (4) Performance standards. (d) Parking. 1. Off-street parking areas shall be developed and constructed according to the requirements of § 153.067. Parking supply shall be as identified in this chapter, or where not specified herein, as in § 153.067 – Off-Street Parking. 2. A commercial use which propose to vary from the requirements of this section by deferring its required off-street supply and contributing to the public parking fund shall be accompanied by a parking study, subject to review and approval by Community Development staff, which illustrates an adequate amount of available unused public parking within 400 feet of the establishment’s primary entrance. “Adequate amount” shall be established by the city on a case-by-case basis in review of the applicant’s individualized parking study, but shall include the following elements, as a minimum: (1) an examination of the public parking supply commonly available for use by the proposed business during its peak usage hours; (2) the likely demand placed on said supply by the proposed business based on contemporary resources for parking utilization; and (3) an estimate of competing demand on said supply. 3. An existing business, as of the date of this chapter, which has a parking supply which is substandard according to § 153.067 - Off-Street Parking, shall be considered a legal nonconformity. The business may expand or change to another business that increases the parking supply deficiency only by participating in the parking fund, according to the requirements of this Section and § 153.067(E)(4)(c) for such deficiency. 4. Parking shall not be located on a parcel between the front building line of the principal building and the public street, except where expressly provided for by the City Council after recommendation from the Planning Commission. 2F (6) § 153.067 OFF-STREET PARKING. (C) Change in use or occupancy. (1) Change in use or occupancy of land. (a) Any change of use or occupancy of land already dedicated to a parking area, parking spaces, or loading spaces shall not be made, nor shall any sale of land, division, or subdivision of land be made which reduces area necessary for parking, parking stalls, or parking requirements below the minimum prescribed by these zoning regulations. (b) Off-street parking spaces and loading spaces or lot area existing upon the effective date of this chapter as denoted in § 153.004 shall not be reduced in number or size unless said number of size exceeds the requirements set forth herein for a similar new use. (2) Change in use or occupancy of a building. Any change of use of occupancy of any building or buildings, including additions thereto, requiring more parking area shall not be permitted until there is furnished such additional parking spaces as required by these zoning regulations. (3) Site plan drawing necessary. In all zoning districts, all applications for a building permit or prior to a change in use for an existing building or as required for a certificate of occupancy in all zoning districts shall be accompanied by a site plan drawn to scale and dimensioned indicating the location of off-street parking and loading spaces in compliance with the requirements set forth in § 153.067. (E) Standards applicable to all uses. (4) Vehicular use area stall calculation requirements. (a) General provisions. 1. The minimum number of off-street parking spaces shown in Table 4-7 shall be provided and maintained by ownership, easement, and/or lease for and during the life of the respective uses hereinafter set forth. 2. When determining the number of off-street parking spaces results in a fraction, each fraction of one-half or more shall constitute another space. 3. In stadiums, sports arenas, churches, and other places of public assembly in which patrons or spectators occupy benches, pews, or other similar seating facilities, each 22 inches of such seating facilities shall be counted as one seat for the purpose of determining requirements. 4. Should a structure contain two or more types of use, each shall be calculated separately for determining the total off-street parking spaces required. (b) Floor area. 2F (7) 1. The term "floor area" for the purpose of calculating the number of off-street parking spaces required shall be determined on the basis of the interior floor area dimensions of the buildings, structure, or use times the number of floors. 2. Whenever practical, final parking calculations shall be based on an actual building floor plan. 3. Unusable space (e.g. entries, halls, service areas, bathrooms, etc) within uses may be excluded from floor area calculations when applicable. 4. Required parking spaces may be reduced through alternative development types (e.g. Planned Unit Development, etc) as permitted in this chapter. (c) CCD district exceptions. Property owners in the CCD District shall comply with the parking supply requirements as listed in Table 4-7 of this chapter. However, property owners may be granted flexibility from a portion of their required parking supply under the following conditions: 1. Where the city finds that there will be adequate opportunity to provide public parking in the vicinity of the subject property, and at the city’s option, the owner shall pay into a “CCD” parking fund an amount as established by City Council Resolution. Said fund shall be used for the acquisition, construction, and/or maintenance of publicly-owned parking in the “CCD” district. 2F (8) 2. The city may, in addition to, or as an alternative to, the option listed in § 153.067(E)(4)(c)1. above, and at the discretion of the city, offer the property owner the opportunity to choose to supply parking at a rate which is 60% of the requirement listed in § 153.067 provided that the owner grants an easement to the public for automobile parking use over the subject area. The owner shall retain responsibility for maintenance of said parking area. (G) Standards applicable to commercial, industrial and civic/institutional uses. (3) Joint facilities for commercial, industrial & civic/institutional uses. A conditional use permit for one or more businesses to provide the required off-street parking facilities by joint use of one or more sites where the total number of spaces provided are less than the sum of the total required for each business should they provide them separately. When considering a request for such a permit, the Planning Commission shall not recommend that such permit be granted nor the Council approve such a permit except when the following conditions are found to exist: (a) Up to 50% of the parking facilities required for a theatre, bowling alley, dance hall, bar, or restaurant may be supplied by the off-street parking facilities provided by types of uses specified as a primarily daytime use in division (d) below. (b) Up to 50% of the off-street parking facilities required for any use specified under division (d) below as primary daytime uses may be supplied by the parking facilities provided by the following nighttime or Sunday uses: Auditoriums incidental to a public or parochial school, churches, bowling alleys, dance halls, theatres, bars, or restaurants. (c) Up to 80% of the parking facilities required by § 153.067 for a church or for an auditorium incidental to a public or parochial school may be supplied by off-street parking facilities provided by uses specified under division (d) below as primarily daytime uses. (d) For the purpose of this section, the following uses are considered as primarily daytime uses: Banks, business offices, retail stores, personal service shops, household equipment or furniture shops, clothing or shoe repair or service shops, manufacturing, wholesale, and similar uses. (e) Conditions required for joint use: 1. The building or use for which application is being made to utilize the off-street parking facilities provided by another building or use shall be located within 300 feet of such parking facilities with the following exception: For theatres located in the Original Plat of Monticello, theatre parking provided by another use shall be located within 500 feet of said theatre. 2. The applicant shall show that there is no substantial conflict in the principal operating hours of the two buildings or uses for which joint use of off-street parking facilities is proposed. 3. A properly drawn legal instrument executed by the parties concerned for joint use of off-street parking facilities, duly approved as to form and manner of execution by the 2F (9) City Attorney, shall be filed with the City Administrator and recorded with the County Recorder, Wright County. (4) Cross parking facilities for commercial, industrial and civic/institutional uses. Adjoining business properties may allow cross parking and/or access if authorized by a conditional use per the requirements of § 153.028(D) and subject the following conditions: (a) The required island and landscaping requirements in § 153.060 are met. (b) The vehicular use area meets the required setback at the perimeter of the parcels in question. (c) The curb cut access locations to the parking lot(s) are approved by the city. (d) A shared parking/access and maintenance agreement is provided by the parking owners and recorded against all subject properties. (e) A properly drawn legal instrument executed by the parties concerned for joint use of off-street parking facilities, duly approved as to form and manner of execution by the City Attorney, shall be filed with the City Administrator and recorded with the County Recorder. 2F (10) 2F (11) 2F (12) 2F (13) 2F (14) 2F (15) 2F (16) 2F (17) 2F (18) May 6, 2025 2F (19) 2F (20)