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City Council Minutes 11-24-2025MONTICELLO CITY COUNCIL REGULAR MEETING MINUTES Monday, November 24, 2025 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Kip Christianson, Charlotte Gabler, Tracy Hinz, and Lee Martie Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Motion by Council Member Christianson to approve the agenda. Seconded by Council Member Martie. Motion carried unanimously. C. Approval of Meeting Minutes • Joint Meeting Minutes from November 10, 2025 • Regular Meeting Minutes from November 10, 2025 Motion by Council Member Martie to approve the minutes. Seconded by Council Member Christianson. D. Citizen Comments • None. E. Public Service Announcements • City Clerk Jennifer Schreiber noted the following public announcements: - Winter Parking Restrictions Reminder - Holiday Hours - Public Hearing — Data Center Ordinance - AUAR Public Comment Period F. Council Liaison Updates • Economic Development Authority — Council Member Tracy Hinz commented on the meeting held November 12. The EDA approved amendments to TIF District 1- 42 and TIF District 1-43. • 1-94 Coalition — Council Member Gabler spoke on the meeting held November 20. The group discussed various coalition or traffic information. City Council Minutes: November 24, 2025 Page 1 1 5 • MOAA - Council Member Martie commented on the MOAA meeting held November 12. At this meeting a conditional use permit for property located on East Broadway within Monticello Township was reviewed. G. Department Updates • Library Update — Marla Scherber, Library Operations Manager, presented the 2025 library activities. • Fire Department Update — Fire Chief Jake Olinger presented the annual update for the Fire Department. • City Clerk Update — City Clerk Jennifer Schreiber presented the annual update for the Clerk's office. • Animal Control Update— Randi O'Keefe Krier, Animal Control Officers, presented the 2025 activities for animal control. 2. Consent Agenda: Motion by Council Member Hinz to approve the Consent Agenda. Motion seconded by Council Member Martie. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1,017,949.25. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the hires for the Monticello Community Center (MCC) and terminations for the MCC, Parks, and Streets. C. Consideration of approving the sale/disposal of surplus city property for the Public Works Department. Action taken: No report D. Consideration of renewing a pawn broker license for 2026 for David Corbin Helm dba Monticello Paw, Gun and Bargain Center at 1219 South Highway 25. Action taken: Approved the pawn broker license for David Corbin Helm E. Consideration of approving updated City of Monticello Personnel Policies and Procedures. Action taken: Approved the updated Personnel Policies and Procedures. F. Consideration of adopting Resolution 2025-71 accepting a Central Minnesota Arts Board (CMAB) Public Art Grant in the amount of $9,000 in support of MontiArts GlowFest 2026. Action taken: Adopted Resolution 2025-71 accepting the grant. G. Consideration of adopting Resolution 2025-72 accepting improvements and authorizing final payment of $30,229.26 to Michels Underground Cable, Inc. for City Council Minutes: November 24, 2025 Page 2 1 5 Fibernet Installation within the Country Club 41" Development. Action taken: Adopted Resolution 2025-72 accepting improvements and authorizing final payment to Michels Underground Cable, Inc. H. Consideration of accepting quotes and awarding contract to Burschville Construction, Inc. for the replacement of the damaged fire hydrant at West Bridge Park in the amount of $35,350. Action taken: Awarded contract to Burschville Construction, Inc. Consideration of adopting Resolution 2025-73 accepting improvements and authorizing final payment of $1,492.50 to TreeStory Inc. for tree removal for the Ditch 33 Improvements Project. Action taken: Adopted Resolution 2025-73 accepting improvements and authorizing final payment to TreeStory Inc. Consideration of approving an amendment to the wastewater discharge permit for Cargill Kitchen Solutions. Action taken: Approved the amendment to the wastewater discharge permit. K. Consideration of approving a Memorandum of Understanding (MOU) with Wright County for brush chipping services. Action taken: Approved the MOU with Wright County. 3. Public Hearing: 4. Regular Agenda: A. Consideration of adopting Resolution 2025-74 establishing speed limits on city- MA/nPri rtrPPtr, Public Works Director/City Engineer presented the items and noted that in 2019, Minnesota authorized cities to establish speed limits on their own streets, including 25 mph limits in residential areas and 35 mph in rural residential areas. Utilizing this authority, the City conducted a comprehensive speed limit study of 17 roadway segments to improve safety, consistency, and compliance. Mr. Leonard explained that the study followed Minnesota Statute §169.14, MnDOT guidance, crash data, and engineering judgment, evaluating factors such as roadway classification, land use, access points, pedestrian activity, and future development. The study recommended revised speed limits for several key city roadway segments, generally reducing posted speeds. All other city roads will remain at 30 mph. County and MnDOT roadways were not included in the analysis. Mr. Leonard also reviewed the specific roadways that would be affected. City Council Minutes: November 24, 2025 Page 3 1 5 The new limits will take effect once signage is installed, which is expected within 90 days, weather permitting. During discussion, Council Member Gabler asked whether the speed change on Chelsea Road, a commercial area, could be a concern and whether crosswalks would be added. Mr. Leonard responded that the study accounted for the area's characteristics and determined the recommended speed limit. He noted that future improvements, including turn lanes and some type of a pedestrian hybrid are planned for the future and the City will continue to monitor Chelsea Road as development occurs. Council Member Christianson inquired about coordination with Monticello Township for roads that area partially within the City and partially within the Township. Mr. Leonard confirmed than an agreement is in place designating the City as responsible for maintenance of these roads. Motion by Council Member Gabler to adopt Resolution 2025-74 establishing speed limits on city -owned streets. Seconded by Council Member Martie. Motion carried 4-1; Council Member Christianson voted against as he didn't think the action to change speed limits was fully considered. B. Consideration of approving a contract amendment request for the Bertram Chain of Lakes Regional Park Pickleball Courts Project for a total additional cost of $42,130 Tom Pawelk, Parks and Recreation Director, gave an overview of the Pickleball Courts Project, noting that the project scope has been expanded beyond the design and construction of the courts to ensure better integration with the Bertram Chain of Lakes Athletic Park master plan. He highlighted several key additions to the scope, including parking lot integration; stormwater management; grading of Development Area 2, and an updated topographical survey. Mr. Pawelk emphasized that this expanded scope will help prevent inefficiencies, conflicts, and higher costs in future phases, ensuring the courts function as a central feature of the park. The plan is to begin the work in the spring. Council Member Gabler raised a concern about potential parking conflicts between soccer patrons and pickleball court users. Mr. Pawelk acknowledged that some "growing pains" are expected as the facility is developed. City Council Minutes: November 24, 2025 Page 4 1 5 Council Member Christianson inquired about design costs, stressing the importance of ensuring that funds are prioritized for the actual build -out of the project rather than ongoing design expenses. Motion by Council Member Hinz to approve a contract amendment for the Bertram Chain of Lakes Regional Park Pickleball Courts Project in the amount of $42,130. Seconded by Council Member Christianson. Motion carried unanimously. 5. Adjournment The meeting was adjourned at 7:52 p.m. Recorder: Jennifer Schreiber , l% ALI:IfA Attest: City Administrator City Council Minutes: November 24, 2025 Page 5 1 5