City Council Agenda Packet 07-08-1975 SpecialMONTICELLO CITY COUNCIL
Tentative Agenda
Special Meeting - July 8, 1975 - 7:30 P. M.
Mayor: Con Johnson
Councilmen: Denton Erickson, Dick Martie, Gene Walters,
Stanley Hall.
Me-etin to be taped.
Citizen comment,.
1 , A~.-ard bads 1975-1 Sanitary Sewer and Waterrnain Im-
provement Project.
2. Call for Sale of Bonds 1975-1 Sanitary Sewer and Water-
main Improvement Project and Maintenance Building
and Equipment; Bonds.
3. Presentation by consulting City Engineer, John Badalich.
A. Feasibility report on sewer and wat;ermain ex-
tensions - proposed maintenance building site.
B. Review of final plans and specifications for main-
tenance building and call for bids.
C. Presentation of final plans and specifications
for sidewalk project.
D. Re~•iew of inspection program - 1975-1 Sanitary Sewer
and Watermain Improvement Project.
4. Local Government Aid Agreement with Township of Monticello.
5. Approval of minutes -- June 23 and June 26.
6. Unfinished business.
Old business.
MAILING T0:
John Badalich
Don Smith
Mike Holm
King Forness - Springsted, Inc.
AGENDA SUPPLEMENT
Agenda item 1. Award bids 1975-1 Sanitary Sewer and
Watermain Improvement Project.
See recommendations and tabulations from
John Badalich.
Agenda item 2. Call for Sale of Bonds
King Forness of Springsted, Inc. will be
here to make presentation to Council and
call for sale of bonds on the 1975-1
Sanitary Sewer and Watermain Improvement
Project, and Maintenance Building and
Equipment.
Agenda item 3. Presentation by John Badalich
John will bring us up to date on indicated
items on agenda.
agenda item 4. Local Government Aid Agreement
See separate report on this item.
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July 2, 1975
ORR •SCNELEN • MAYERON ~ ASSOCIATES, INC.
Honorable-Mayor and City Council''
City of Monticello
215 South Cedar Street
Monticello, Minnesota 55362
Re: Improvement No. 75TS.-1, 75LS-I 75TW-l, and 75LW-1
Gentlemen:
On Friday, June 27, 1975, the City 4f Monticello received bids
far the above referenced project end eleven contractors responded.
The bids received varied from a 2.ow bid of $504,136.10 (corrected
totals to a high bid of $648,58p.QO. Our estimate for this
project, was $554,010.00.
After receipt of the bids, the bida were tabulated by our
office-.and corrections noted in the addition, subtraction, and
in the transposition of the figures. Two errors of transposition
were found in the low bidder's figures, Hood, Inc. The corrected
total of their bid is $504,136.].Q.
Furthermore, a check was made by_myself and others of our staff
with the several municipalities in which Hood, Inc. had previously
undertaken similar projects and the results were favorable.
Therefore, it is recommended that Public Improvement 75TS-1, 75LS-l,
.75TW-l, and 75LW-i be awarded tc- HQOd, Inc. of Richmond, Minnesota,
being the lowest responsible bidder,,for the total sum of $504,136.10.
Yours very truly,
ORR-SCHELEN-MAYERON
ASSOCIATES, INC.
John P. Badalich, P.E.
City Engineer
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TABULAT IOP1 OF B IDS
FOR
SANITARY SEWER, WATER MAIN, APPURTENANT WORK
IMPPOVEN~,NT NO. 75TS-1, 75LS-l, 75TW-1, 75LW-1
CITY OF MONTICELLO, T~IINNESOTA
Bids Opened: June 27, 1975 2:00 P.M.
ORR-SCHL•'LEN-b1AYE RON
& F.SSOCIATES, INC.
Engineer's Estimate: $544,010.00
BID
COIJTRACTOR SECURITY TOTAL BID
Hood Inc. - Richmond 5% Bid *$504,136.10
Nortl:dale Construction Co., Inc. - Mpls 5o Bid $548,014,00
IIarbarossa and Sons -Osseo 5o Bid $559,761.50
Orfei & Sons, Inc. - St. Paul 5% Bid $562,316,26
Austin P. Keller Construction Co. - St. Paul 5% Bid $568,430.00
Arcon Construction Co., Inc. - Mora 5% Bid $583,265.50
Nodland & Assac., Inc, - Alexandria 5% Bid $583,500.00
Minn-I:ota Excavating, Inc. - Mpls. 5% Bid $595,949.00
A.F.C. Construction Corp, - Monticello 5o Bid *$633,480.25
Orvedahl Ccnstruction, Inc. - Mpls 5% Bid *$641,860.00
Erwin Pdontaomery - Osseo 5% Bid $648,580.00
*Denotes corrected figure
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ORR •SCHELEN • MAYERON ~ ASSOCIATES, INC.
June 25, 1975
Honorable P".ayor and City Council
City Hall
215 So. Cedar Street
l~ionticello, Minnesota
Gentlemen:
Enclosed is estimate for sewer and water main e<~tensi.on for
the proposed Maintenance building.
Sanitary sewer will
P.V.C., possibly 10"
across the road from
from a hundred north
Road 39, and will be
Railroad tracks.
consist of approximately 1000 lineal feet of 8"
depending on one existing structure elevation
building site. Sewer will be extended
of 4th Street on Elm Street to County
angered under the Burlington Northern
Some existing homes west of the building site along County
Road 39 appear to be too low far any additional sewer exten-
sion. A future trunk main is proposed crossing z-94 on County
Road 39 ar.d can servo these homes. A proposed Collector Street
on Howard Dahlgren's planning map will eventually intersect
County Road 39 between the building site and I-94. The
future trunk line on County Road 39 will then folloca this Collector
Street leaving the proposed sewer line for the maintenance
building untouched.
Water is available at the intersection of Elm and 4th Streets.
Both lines are recorded as 6" diameter, so there is no problem
running one 8" diameter main up to the building site frith
future looping of_ a tentative 12" main in the previously mentioned
Collector Street.
Property to be served by the proposed sanitary sewer and grater
main will be the ASP Building, maintenance building, the six
proposed lots of the Griefnow Addition, and the nevr home .being
constructed in Lot G, Block 24 just south of 4th Street on
Elm Street.
20.x'1 ~`_~~~~t F~en;~~e~~;;l !iv~;~~n~ Suite 23f3 lL9inneapolis, l~9inresota 55413 a 12~ 331- 3~~r~
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These extensions are feasible and best suited for near future
development. Attached is a breakdown of the estimated cost
of this sewer and watermain extension.
Therefore, it is recommended that this sewer and watermain
extension he handled as a separate contract rather than a joint
contract for the construction of the maintenance building. Further
that the City Council initiate the necessary public hearing
for this improvement so that the benefiting property, other than
the City's maintenance building property, may be accordingly assessed.
Sincerely,
ORR-SCHELEN-MAYERON
• R~SOCIATES , INC .
.~
John P. Badalich, P.E.
City Engineer
JPB/bap
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ESTIMATED CONSTRUCTION COST
Quantit Item Unit Cost Total
,. Water Plain
950 l.f. 8" D.I.P. $10/ft $9500
2 Hydrants $500/each $1000
2 6" Gate Valves $2U0/each $ 400
3 8" Gate Valves $250/each $ 75U
.1000 lbs Fittings $0.75/lb $ 750
9 1" Corporation Stops $15/each $ 135
9 1" Curb Stops $35/each $ 315
300 l.f. 1" Copper $4.50/each $1350
40 l.f. Auger & casing pipe
Lump Sum $2000_
TOTAL A $16,200
B. Sanitary Sewer
C, appurtenants
240' 8" P.V.C. 8--10' cut $11/ft $2640
360' 8" P.V.C. 1012' $12/ft $4320
400' 8" P.V.C. 12-14' $14/ft $5600
4 Manholes 0-8 $5Q0/each $2000
12 l.f. M. H. Excess $40/l.f. $ 480
300 l.f. 4" Service pipe $6/l.f. $1800
9 8 x 4 Wyes $30/each $ 270
40 l.f. Auger & casing pipe
Lump Sum $2000
TOTAL B $19,11.0
400 tons 2331 wearing course $12/ton $4800
850 tons Class 5 gravel $3.50/ton $2975
200 tons Foundation material $3/ton $ 600
TOTAL C $8375
TOTAL A, B, AND C $43,685
INDIRECT CO5TS 25~ 10,920
TOTAL PRO,TFCT COS^'S $ 5 4, 6 0 5
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LOCAL GOVT. AID AGREEMENT
In the fall of 1974 the Department of Revenue in-
creased the 1975 Local Government Aid to the City of
Monticello from $85,604.72 to $121,371.18. The in-
crease of $35,766.46 was the result of the annexation
of 667 people from the Township of Monticello whose
19;'5 Local. Government Aid was reduced $35,766.46.
T?~ere appears to be some question as to whether
tP.e Department of Revenue had the authority to adjust
the Local. Government Aid as the Minnesota Statutes
do not provide for any adjustment as a result of
annexations. As a result, the Township of Monticello
appealed. the. adjustment in Local Government Aid.
Subsequently the Department of Revenue has made a
proposal- which is agreeable to the Township whereby
the $35,766.46 is distributed as follows:
Payment Date Amount
3-15-75 $ 8,941.62 City of Monticello
7-15-75 8,941.62 Township of Monticello
9-15-75 8,941.61 Township of Monticello
11-15-75 8L941.61 Township of Monticello
Total $35,766.46
Total Brealzdown $ 8,941.62 City of Monticello
26,824.84 Township of Monticello
Total $35,766.46
Township would then pay to City whatever amount ex-
ceeded its allocation share under annexation formula
with City, which is as follows:
Annual budget $150,000.00
Less: Fed. Rev. Sharing L3, 500.00
;' mills 30,300.00
state Aid 87,231.00
allocation to Township
under formula $ 8,969.00
City's state aid paid
to Township 26 824.84
Township reimburse
back to City $17,855.84
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In 196 and subsequent years the entire $35,766.46
would be paid by the Department of Revenue to the
Township and the Township would then pay to the City
whatever amount exceeded its allocation share under
the annexation formula with City which is as follows:
Annual budget $150,000.00
Less: Fed. Rev. Sharing 23, 500.00
7 mills 30,000.00
State aid 87,231.00
Allocation to Township
under formula $ 8,969.00
State aid paid to Town-
ship 35, 766.46
'Township reimburse back
to city $26,797.46
NOTE: Above formula is stated in 1975 dollars, in
actuality the $150.000.00 budget can be increased up
to 5.5~, but at the same time the reduction items will
also he increased due to inflation.
At Tuesday's meeting the City Council will review
a resolution which authorizes the Department of Rev-
enue to make the transfer to the Township of Monticello
the last 3 quarterly installments of the 1975 Local
Go~-ernment Aid increase of $35,766.46. I would
recommend the resolution be passed since:
A. Net effect is the same to the City whether
City receives money from Dept. of Revenue and
pays Township according to formula or Township
receives money from Dept. of Revenue and pays
back to City what it did not earn under formula.
}3 .Appeal by Township on Local Government Aid would
be dropped.
C. Good faith agreement with Township.
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