City Council Agenda Packet 06-23-1975M.ONTICELLO CITY COUNCIL
Regular Meeting -- June 23, 1975 -- 7:30 P. M.
City Hall
Mayor: Con Johnson.
Councilmen: Denton Erickson, Dick Martie, Gene Walters,
Stanley Hall.
1~leeting to be taped.
Citizens comments.
1. Zoning ordinances - recommendations from Planning Comm.
~. Parking lot proposal - Dr. Brenny.
3. Presentation by consulting city engineer, J. Badalich:
A. Award bids on equipment.
B. Report on Edgar Klucas drainage problem.
C. Report on proposed Ritze plat.
D. Report on proposed liquor store site North of
freeway and West of Highway #25.
E. Review preliminary plans - maintenance building.
F. Review preliminary sketch - liquor store.
4. Appointment of Civic Center Commission.
S. Planned Use Report - Federal Revenue Sharing.
f?. Schedule for City Planner.
i. Resolution - State aid agreement - Big Lake-Monticello
airport.
~. Resolution - Cooperative Purchasing agreement.
9. Approval of bials.
lU. Approval of minutes.
MAILING T0:
John Badalich Chuck Stumpf
Don Smith Jim Metcalf
Mike Holm Dr. Brenny
Gary Pringle
Agenda Stem 1. Zoning Ordinances.
At their meeting, June 1'J, 1975, the Planning
Commission approved the zoning ordinances
with some proposed amendments. ~ihese will
be presented Monday night to the Council.
Also at the June 1~th meeting, Howard Dahlgren
presented a preliminary comprehensive plan
for the city. At this point, thc~ Planning
Commission feels it needs more time to study
the plan as it relates to the annexed area.
In light of this, Howard suggested in order
to expedite the zoning ordinance adoption by
the city council, the necessary hearing be
held and zoning districts be decided upon for
only the former city. Any zoning; requests in
the newly annexed area would have to be de-
cided on a case by case basis until zoning
districts were adopted by the City Council.
I feel it would be best to have the entire
Comprehensive Plan adopted along with zoning
districts for the entire city all at once to
avoid confusion and necessity of two public
hearings, one for the former city and one for
the annexed area.
While it is necessary to give the Planning
Commission adequate time, in order to expedite
the matter, a date should be possibly set to
come up with approval of zoning districts for
the annexed area.
Agenda Item 2. Proposed Parking Lot - Dr. Brenn
Dr. Brenny would like to develop a proposed
parking lot as presented in site plan (see
enclosed). Also see corres.pon.dence between
Jim Metcalf, Thore Meyer and myself. While
it may be argued that the city has little
control over actual:design of parking lot, it
could be agreed that adjustments should be
made as it relates o drainage and whether
parking spaces would be given credit under
proposed parking lot assessment in future
years. Site plan shows 9 spaces but may be
adequate for something like 6 spaces.
Agenda Item 3. Presentation by J, Hadalich on indicated
items.
John will bring us up to date on .the items
indicated.
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Agenda Item 4. Civic Center Commission appointees.
At last meeting it was council consensus to
have Senior Citizens Director, Council member,
member from Historical Society, City Adm.,
and two members at large serve on committee.
Specific appointments are needed at Mondays
meeting.
Agenda Item 5. Planned Use Report - Federal R~:venue Sharing
Funds.
For the period July 1, 1975 through June 30,
19']6 we are receiving $22,317. in Federal
Revenue Sharing Funds; for the same period
last year we received $20,272. Since we
have increased our population, I am challenging
this but in talking with Washington they have
not made final. determination on the challenge
and in order to continue to get :funds I was
advised to complete report based on above
figures. My suggestion is to apply the
funds, $22,31'7. against the $10,000 for
aerial survey maps and the remaining $12,317.
against Howard Dahlgren~s overall compre-
hensive plan. This report should be sent in
June 24, 1975-
I believe it is better to apply Federal Rev.
Funds against larger cost items for reporting
purposes and also it makes the council aware
of just where the money is being used.
agenda Item 6. City Planner Schedule.
Howard Dahlgren has agreed to hold office
hours at City Hall from 10-12 A. M. the
second and fourth -Thursdays of the month at
a cost of $360 per month. This is more than
I expected based on a fee of $45 an hour, but
in talking with Howard, he is charging us for
4 hours each visit (2 hours travel time) and
nothing for travel. expenses.
It may be better to take down names and
arrange a time when Howard can make it and
there is sufficient business to be discussed.
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Agenda Item ~. State Aid Agreement - Resolution Big Lake-
Aionticello Airport.
This resolution authorizes city administrator
to execute State Aid Agreement for engineering.;
services for Big Lake-Montice.lio Airport.
Total cost is $~,~00. with State Aid being
80/ or ~,$p0. and Monticello and Big Lakes s
share 10/ each ar $~80. This wi.1.1_ fund a
preliminary plan and report foi- aj..rport
development.
A
da Item 8. Resolution for Cooperative PurchaSin
ment with State of Minnesota.
ee-
Joint Powers Act, Minnesota Statutes 471.Sy
authorizes 2 or more governmental units to
jointly exercise any power common to con-
tracting parties. Under this law the State
has made available to local units of govern-
ment a cooperative purchasing agreement
whereby a local unit of government is enabled
to take advantage of prices offered to the
State of Minnesota under various contracts.
Once we sign the resolution wF~ are not in
any way obligated to enter into any contract.
The State will send us a list of available
contracts and we will enter into the ones
we so choose.
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HOWARD DAHLGREN ASSOCIATES
INCORPORATED
CONSULTING PLANNERS
ONE GROVELAND TERRACE
MiNNEAPOLIS~ MINNESOTA 55403
612.377-3536
June i7, 1975
City Counci 1
City of Monticello
2T5 South Cedar Street
Monticello, Mrv 55392
Attention: Gary Wieber, Administrator
Gentlemen:
This will confirm our availability to provide attendance at office
hours in the City Hall of Monticello for two mornings per month under
the provision of our current contract for Technical Assisstance services.
As discussed with r~r. Wieber, we agree to attend office hours tentatively
set for the hours of 10 a.m. to 12 a.m. on the second and fourth
Thursdays of the month. Other hours may be determined by the City as
may be mutually acceptable.
The costs for such services shall be at Three Hundred and Sixty Dollars
($360.00) per month payable monthly. The preparation of written reports
and attendance of extra Planning Commission and/or Council meetings if
requested by the Manager shall be charged in addition to the aforementioned
office hours fee.
Yours t-°uly,
HO:~ARD DAH~GREN ASSOCIATES, INC.
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Eloward Dahlgren, President
CITY GF Mn^dTICELLO
Con Johnson, Manager _
Gary Wieber, dministrator
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Dfa te' t'
Date
mate "-
CONStJL.TINCi ENCi1NElCRS _
2301 FORD PA RKNWAY ST. PAVL. MINNE30TA 33118
TELEPHONE: (6i2~ 6890831 - 1 •
6EWERq(iE, WASTE TREATMENT, WATHR SUPPLY, AIRPORTG, HTREET IMPROVEMENTS, REPORTS
DATE. J,lnr~ ~, i S
Mr. Gene Walters
SO1 E. 3rd Street
Mont`ice? ica, Minnesota 55362
RE: Propost~d Airport
Dear Mr. ',.'alters.
Enclos~-•' ;~~ t~~r~ {2) copies of a proposed Engineering Agree~r,C^t be~ ~~~n
the Cities of Biy Lake, Monticello and this firm for a preli~~~inar~ ~1an
and report of a joint airport development, This agreement has be-~ re-
viewed and approved by the Minnesota Department of Aeronautics, anti they
proposed to fund $0~ of the cost of the report. You will note that the
agreement is for the preliminary report phase only, and as the airpc,rt
project progresses beyond the Pre,llminary phase, another engineering
agreement aii 11 be necessary.
The Minn~_,ota Department of Aeronautics is preparing an agency-sp~r,sur
agreer~er,t for the Cities to execute which will encumber ~unds for ~;,F., Stag:
particip:~tian in the report. This will require City Council actio .
Please r: %1<(.~ t'~~.- agreer,rent and contact us i f you have any quest ie'~ . , then
i t shoo 1,_~ 1 ,~ ~)r,~5e~nte~l to the City Counc i 1 for execut't on. Per!~ans ? hrough
I Curtis Srte~rud, ,a~ir,~in;trator of Big Lake, .arrangements can be maa•: `or
both ~ 1 to si c;n can the same sheets. We show 1 d end up w i t`~ ~,? i ; :;~~„-
tures c:- - ~ <,t~pi es , one to be retai ned by each City and e^e cu;;~~ _-
turned *_ ~.
~ There Via, ~; r~isur•~derstandinghetween the Mi'~A and tnt PAS (~~! - ~roa~~~
t0 the f;~ ~: ~ li ,~i'"y ;,tt,dy and Ch;15 1"3Sl!~ t:i?d i''1 ~'1!? rBV On _`ic r E v ~,. ~+rUV-
al Of this: En(ylr;Ei-r'inC~ A(~rtemer~t, AS y0ll f;iDV rCi,ali i .cis '~~~`G, .. r~'ar.
th~a pr ,? -.t shc~uid prc,,_,~:c~d nn a :hate-lor~.al t+~~sis `cr ini .al
::stG' ~-1 thr"-, utilize a Federal grant progra,;r for na i '.r. ,
`-~. f, ::n avoic the ?anq pro~.ess of tn~ Federal ";: ~r
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xc: Curtis Snesrud, City Administrator
j Biq Lake
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AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
BETWEEN THE
Cities of Big Lake and Monticello
Minnesota
and
ELLISON-PIHLSTROM, INC.
THIS AGREEMENT, made and entered into this day of _ 1975,
betwe~r, the Cities of Big Lake and Monticello, Minnesota ac ing through their
respective City Councils and/or a duly authorized joint AiY^ort Committee or Com-
~nis5ion, hereinafter called the SPONSORS and ELLISON-PIHI.STRUM, INC., Consulting
cngi r,eers with off ices at 2305 Ford Parkway, St. Paul , Mi,~~n~: ,c,ta, 55116, herd Wafter
called ~`~e ENGINEER.
WITNESSETN: That whereas the SPONSORS desire to investigate a site selection and
reasibility of development and eventual construction of a joint airport facility co
be located southwest of Big Lake and northeast of Monticello and intend to engage
the ENGINEER to perform professional services in connection therewith,
NOW THEREFORE, THE SPONSORS AND ENGINEER for the considerations hereinafter set forth
agree to the following conditions for the furnishing of such professional services:
1, The ENGINEER shall provide the following: A basic concept preliminary plan
and report for a proposed airport development which shall include preliminary
field surveys necessary for site selection, conferences with local, State and
Federal officials, maps, drawings, discussion of various problems involved and
the various solutions available, together with our recommendations as to the
best solution. During the development of the preliminary report, public meet-
ings will be held to provide for community input. In general, the preliminary
plan and report will include all information necessary to provide the SPONSORS
with complete information concerning the project.
one report will be made up in mimeographed form and twenty-five copies shall
be furnished for necessary distribution as the SPONSORS may wish.
2, The concept plan and report shall be based on current dimensional criteria and
developmental requirements of the Minnesota Department of Aeronautics and the
Federal Aviation Administration, and coordinated with these agencies for eventual
pursual of State and Federal grants in aid for airport development and construction.
3, The SPONSOR shall compensate the ENGINEER for the preliminary plan and report
as outlined herein on a salary cost times a multiplier of 2.5.
Salary cost is defined as the amount of wages paid to an employee engaged in
the work or on the project including payroll taxes, employees benefits su~.h as
vacations, holidays, sick leave and employee insurance, The multiplier shall
cover all costs to the engineer for business taxes, rent, utilities, of"fice
overhead costs, equipment overhead, insurance, regal and accounting cost>, los?
time or readiness to serve plus profit.
in addition to compensation as computed by this method, the ENGINEER 5.~U11 be
reimbursed for actual travel, subsistence, telephone toll calls,prints annd
similar out-of-pocket expenses, and including amounts paid out by the ~NGiNEER
for special services not performed by the ENGINEER or his employees. 'Fees for
the preparation of preliminary plans and report shall be due and payable upon
iNEERiNG AGREEMENT
Big Lake and Monticello
Page 2
presentation and acceptance by the.SPE3NSUR).
In no event shale} the study and preparation of the preliminary plan and
report exceed a cost to the SPONSOR of $9,000.
~+. It is understood and agreed upon between the parties hereto that the pre-
liminary plan and report as proposed herein constitutes only the initial phase
of an airport deve}opment program. Development of airport layout plans,
zoning, maps, detailed environments} assessment, property surveys, and con-
struction plans and specifications shall be undertaken by separate agreement
between the SPONSORS and the ENGINEER.
5. The said preliminary pion and report 5ha11 be completed ~~d submitted to the
SPONSORS within b months of the date of this agreement.
IT WITNESS WHEREOF the parties hereto have made and executed this agreement the day
and year first written above in confirmation of the terms and conditions contained
herein.
CITY OF BIG LAKE, i~INNESOTA
BY: ,
NAME TITLE.
BY . ~
NAME T I ~,
CITY OF MONTICELLO, MINNESOTA
BY .__ ,
NAME I LE
BY
NAME I LE
ELLISON-PIHLSTROM, 1 L'~.
~-
TE OF MINNESOTA
DEPARTMENT OF AERONAUTICS
STATE AID FOR AIRPORT PLANNING
TO: Commissioner of Aeronautics:.,
,~~~„ ,~~~. „J i`iUi~~i;.c;i rU
County. Wright
State No.
The City of Monticello, Minnesota hereinafter referred to as the "Sponsor," requests the
Commissioner of Aeronautics, hereinafter referred to as the "State," to authorize the
preparation of a Planning Study for a Big Lake.-Monticello Airport, and hereby represents
and shows:
1. That the Sponsor wi]1 complete said Airport Planning by December 31, 1975, and
that the total cost to the State. from state aid funds shall not exceed $3,600.
2. That the proportionate shares of the allowable project costs are: State 80 percent
and Local 20 percent.. It is understood that state funds are not committed under
this agreement until:
a} They are appropriated subsequen~t`'to July 1,1975, and allocated to the
Landing Strip system fund; and
b} They are encumbered by the Department of Finance.
3. That funds for the Sponsor's share of costs are available..
4. That Ellison-Pihlstrom, Inca of St. Paul Minnesota have been retained for the
Airport Planning, project at a cost t~~ty of Monticello not to exceed 4 500.
5. That the Sponsor andfor its consultant will:
a. Conduct the Airport Planning Study 1 n accordance with the scope of work
description in the sppnsor/consultant contract.
b. Obtain prior approval from the State for any modifications or changes in the
scope of .work.
c. .Make progress reports and present them to the State, along with documentation
as to the elements and phases of the study, prior to requesting reimbursement
on partial estimates of cost.
d. Confer with the State as required to coordinate-the development of the project
and its intQgration into the state `plan.
6. The State of Minnesota will, contingent upon the conditions set forth in 2. above,
reimburse the municipality fior the proportionate shares of allowable project costs
to be paid with State funds after review and acceptance of submittals described in 5 c.
Approved as to Form and Execution
By__
Spec. Assistant Attorney General
Date
APPROVED:
Department of Administration
By
Date
For the Sponsor
Signed
Title
and
Date:
Title Date:
APPROVED
Department of Aeronautics
By
Commissioner of Aeronautics
Date
COOPERATIVE PURCHASING ?~'
STATE OF MINNES('
Minnesota Statute 4 % 1.59 a.~ ~~ ~?cit
~tar,e or '~ii_nnesot~a and its politica
divisions to enter into agreements to ex-
ercise jont:ly the gove~rnmentat powers and
':znctions each has i.ndi.vidually.
It is hereby resolved that the City of
'Monticello chooses to enter into suc}~ ~zn .~ :rc.~e-
mr~nt for purchasing various commodit,_i ~~s w i ? }~
the State of Minnesota
Therefore, the City Administrator is hereby
authorized to enter into a cooperative pur-
chasing agreement with the State of Minnesota
in accordance with Minnesota Statutes 4'71.5G.
Mayor
City Administrator
RESOLUTION - STATE ATD AGREEMENT
BIG LAKE - MONTICELLO AIRPORT
BE IT RESOLVED by the City Council of the
City of Monticello, Minnesota that the Mayor and
City Administrator are hereby authorized and
directed to execute the State Aid Agreement on
behalf of the City of Monticello with the State
of Minnesota relative to planning a Big bake -
r~~~~~ Monticello Airport.
.~,."~„-
BE IT FURTHER RESOLVED that the Mayor and
City Administrator are hereby authorized and
directed to execute any other contracts, claims,
documents, etc. to complete said plan.
The foregoing resolution was passed June 23, 1975,
at a regular Monticello City Council meeting.
Mayor
City Administrator
Date