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Planning Commission Minutes - 10/07/2025MINUTES REGULAR MEETING — PLANNING COMMISSION Tuesday, October 7, 2025 - 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Chair Andrew Tapper, Rick Kothenbeutel, Teri Lehner Commissioners Absent: Vice -Chair Melissa Robeck, Rob Stark Council Liaison Present: Councilmember Kip Christianson Staff: Angela Schumann, Steve Grittman, Bob Ferguson 1. General Business A. Call to Order Chair Andrew Tapper called the regular meeting of the Monticello Planning Commission to order at 6:00 p.m. B. Roll Call Mr. Tapper the roll. C. Consideration of Additional Agenda Items None D. Approval of Agenda TERI LEHNER MOVED TO APPROVE THE OCTOBER 7, 2025 REGULAR PLANNING COMMISSION MEETING AGENDA. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 4-0. E. Approval of Meeting Minutes • Workshop Minutes - August 5, 2025 • Regular Meeting Minutes - August 5, 2025 • Joint CC/PC Workshop Minutes - September 2, 2025 ANDREW TAPPER MOVED TO APPROVE THE WORKSHOP AND MEETING MINUTES. TERI LEHNER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 4-0. F. Citizen Comment None 2. Public Hearings A. Consideration for Variances to Front Setback, Roof Pitch and 15% Brick/Stone BuildinjR Materials requirement for a Garage Expansion in an R-1 (Single Family) Residential District Applicant: Chip Bauer Construction Inc. City Planner Steve Grittman described the background of the home predating building code standards applicable to homes in the R-1 zoning district. The Planning Commission Meeting Minutes — October 7, 2025 structure has a 25-foot front setback from the Sandy Lane right-of-way and roof pitch of 4:12, with the code requiring 5:12 at minimum, and front facade building materials that do not include brick or stone. He explained the minimum 15% coverage consisting of brick or stone is applicable. The applicant is proposing an addition to the garage to create a third stall and reconfigure the driveway for access, with variances to these standards for consistency with the existing structure. Mr. Grittman stated staff recommends approval for the three variances indicated based on meeting the standard for practical difficulty, including which include complications due to grade at the building site and the incorporation of front gables to add to home and neighborhood character. Mr. Tapper opened the public hearing portion of the agenda item. Mr. Tapper closed the public hearing portion of the agenda item. RICK KOTHENBEUTEL MOVED TO ADOPT RESOLUTION NO. PC-2025-36 RECOMMENDING APPROVAL OF A REQUEST FOR VARIANCES TO FRONT SETBACK, ROOF PITCH, AND 15% BRICK/STONE BUILDING MATERIALS REQUIREMENT FOR A GARAGE EXPANSION IN AN R-1 (SINGLE FAMILY) RESIDENTIAL DISTRICT, SUBJECT TO THE CONDITIONS IN EXHIBIT Z AND BASED ON FINDINGS IN SAID RESOLUTION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 4-0. TERI LEHNER MOVED TO ADOPT RESOLUTION NO. PC-2025-39 RECOMMENDING APPROVAL OF A REQUEST FOR VARIANCE TO THE FRONT SETBACK REQUIREMENT FOR A GARAGE EXPANSION IN AN R-1 (SINGLE FAMILY) RESIDENTIAL DISTRICT, SUBJECT TO THE CONDITIONS IN EXHIBIT Z AND BASED ON FINDINGS IN SAID RESOLUTION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 4-0. B. Consideration for a Conditional Use Permit (CUP) for a proposed drivewa paving in the rear yard, in an R-1(single-family) residential district Applicant: Josh and Andrea Sigler Mr. Grittman reviewed the application request to expand an existing gravel driveway and convert to pavement, which would extend beyond the existing attached garage into the backyard. Mr. Grittman explained the ordinance guidelines for driveways and the need for a CUP involving the rear yard driveway. He displayed the applicant's proposal sketch made from a 2001 as -built survey indicating detached garage location to the south and proposed setbacks. The proposed plan also demonstrates a "green space" and an existing 6-foot fence installation. He noted the drawing was not- 2 Planning Commission Meeting Minutes — October 7, 2025 to -scale, however, the proposed driveway and attached garage are included on a separate sketch to accompany the prior survey. Mr. Grittman said staff is recommending approval for the CUP, subject to the conditions in Exhibit Z and based on findings in said resolution. The applicant will need to ensure that the additional pavement does not extend farther than approximately 12 feet from the south wall of the garage by means of an updated survey, per the discretion of the Building Department. Mr. Kothenbeutel noted the wetlands to the north outside of the zone for concern. Mr. Grittman said engineering staff is confident in the mitigation measures and spoke to the natural elements for impervious drainage for gravel driveways. Mr. Tapper opened the public hearing portion of the agenda item. Mr. Tapper closed the public hearing portion of the agenda item. RICK KOTHENBEUTEL MOVED TO ADOPT RESOLUTION NO. PC-2025-38 RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR A PROPOSED DRIVEWAY PAVING IN THE REAR YARD, IN AN R-1 (SINGLE-FAMILY) RESIDENTIAL DISTRICT, SUBJECT TO THE CONDITIONS IN EXHIBIT Z AND BASED ON FINDINGS IN SAID RESOLUTION. TERI LEHNER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 4-0. Ms. Schumann said the item will be moved forward for City Council consideration on the October 13 Consent Agenda. C. Consideration of an Amendment to the Conditional Use Permit for Planned Unit Development (PUD) for Carcone Second Addition, for interim improvements to support the land use of vehicle sales, display and storage Applicant: Aeron Ashbrook Mr. Grittman provided an overview of request, reminding EDA members of the prior request by the applicant to amend the existing PUD via CUP to allow for expansion of the subject and primary parcel to the east, incorporating the noted parcel into the West Metro property (3.43 acres total), with future undefined improvements. The proposed amendment entails full area site grading with asphalt and area lighting for vehicle display and sales. As a part of the proposed amendment, the applicant has asked to limit the installation of concrete curb on portions of the project area, subject to a more fully developed site and phasing plan in the future. Mr. Grittman said as an interim modification, pavement can be installed while still managing stormwater and controlling dust and erosion. He stated that J Planning Commission Meeting Minutes — October 7, 2025 it is reasonable to permit the use of the property pending more long-term growth. As noted in the Conditions, staff recommends full improvements consistent with the requirements of the Zoning Ordinance be required if no further approvals are granted for additional development within a three-year period with enough time to finalize the further use of the property. Mr. Tapper asked for clarification as to how this matter differs from the previous request for an amendment. Mr. Grittman said the previous request was for approximately one acre for pavement and limited grading improvements and discussion to limit other potential improvements to the property. The current request is to expand further and improve the entire 3-acre lot including the drainage and pond area along the west side of the parcel. Mr. Tapper opened the public hearing portion of the agenda item. Mr. Tapper closed the public hearing portion of the agenda item. TERI LEHNER MOVED TO ADOPT RESOLUTION NO. PC-2025-37 RECOMMENDING APPROVAL OF AN AMENDMENT TO THE CONDITIONAL USE PERMIT FOR PLANNED UNIT DEVELOPMENT FOR CARCONE SECOND ADDITION, FOR INTERIM IMPROVEMENTS TO SUPPORT THE LAND USE OF VEHICLE SALES, DISPLAY AND STORAGE, SUBJECT TO THE CONDITIONS IN EXHIBIT Z AND BASED ON FINDINGS IN SAID RESOLUTION. RICK KOTHENBEUTEL SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 4-0. Ms. Schumann said the item will be moved forward for City Council consideration for Consent Agenda at a future meeting. 3. Regular Agenda None 4. Other Business A. Community Development Director's Report Ms. Schumann provided background to the Council action relating to the previous Planning Commission meeting and recommendations in September — all items approved as recommended. A part of the 2025 Planning & Zoning budgeting items included efforts to amend the park dedication ordinance, Ms. Schumann said. Staff presented at the September 26 Parks, Arts & Recreation Commission (PARC) meeting — further reviews will take place by City Attorney to include discussion points from PARC, then Planning Commission and City Council with completion anticipated nearing the end of January 2026. n Planning Commission Meeting Minutes — October 7, 2025 Development updates and other projects' progress were shared with the EDA and audience. No action was taken on the agenda item. 5. Adjournment TERI LEHNER MOVED TO ADJOURN THE OCTOBER 7, 2025 REGULAR PLANNING COMMISSION MEETING. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 4-0. MEETING ADJOURNED AT 6:35 P.M. Recorded by: Anne Mueller W Date Approved: November 3, 2025 Attest: Angela SchurAY M, Community Development Director 61