City Council Minutes 09-28-2009MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 28, 2009 — 7 p.m.
Present: Clint Herbst, Tom Perrault, Brian Stumpf, Susie Wojchouski
Absent: Glen Posusta
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of minutes - September 14, 2009 Regular Meeting
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 14,
2009 REGULAR MEETING. SUSIE WOJOUSKI SECONDED THE MOTION.
MOTION CARRIED 4 -0.
3. Consideration of adding items to the agenda
The following items were added to the regular agenda: a) MNDOT traffic signage on
bridge, and b) traffic counts on Hwy 25. Tom Kelly requested that Item 5E be removed
from the consent agenda for this meeting.
4. Citizen comments. public service announcements and Council updates
a. Public Service Announcements, if any:
1) Wine Tasting — October 30`h: Tom Kelly announced that Hi Way Liquors
will be hosting a Wine Tasting event in the Mississippi Room on October
30. Tickets are on sale at Hi -Way Liquors for $15 which includes catered
buffet, wine glass, and door prize drawings. The event will be followed
by a week of sales on wine products.
b. Council Updates:
1) Wright County Sheriff: Sheriff Gary Miller introduced Sergeants Butch
Barsoe, additional supervisor for this area, and Dave Anderson, supervisor
for the city deputies. He summarized current coverage: 2008 calls for
service averaged about 25 per day; crimes decreased overall; traffic
accidents increased although traffic stops have gone down; thefts are still
problematic and indicative of the economic times. He asked citizens to
remove valuables and lock their vehicles and to contact the Sheriff s office
to report suspicious activity. He noted that he did not find any issues that
needed immediate attention; he feels that the coverage is adequate. Clint
Herbst asked how they deal with traffic speed as that is the complaint he
hears most often. Miller explained the types of citations that the deputies
can give for a traffic stop but they don't have a specific policy they use for
traffic stops. Brian Stumpf suggested that there may be certain times and
Minutes - September 28, 2009 Page 1
places that the deputies could target for watching traffic. Miller
recommended that those concerns be addressed directly to the supervisors.
Brian Stumpf asked about the reporting of incidents and gave an example
from the 2" quarter report to the City. Miller explained that the calls are a
combination of citizen and officer generated calls and noted that those
could be reported separately. Clint Herbst commended deputies serving
Monticello on their handling of an incident that took place in a
neighborhood park. Brian Stumpf noted that they had discussed the
number of police hours under contract at the last Police Commission
meeting. He was wondering if any other cities were considering reducing
their hours. Miller noted that no other City has requested a reduction at
this time. He explained that the dollars spent for law enforcement are very
well spent and would recommend keeping the hours where they are at. He
complimented the City on the model they have built for public safety and
protection for their citizens. The cost averages about $10 per month for a
family of four.
Susie Wojehouski asked if, procedurally, what happens if a citizen calls in
to report a speeding vehicle. Miller explained that the dispatcher would
immediately pass on the message to any squad cars in the area to check
out the situation. If it is a regular problem, such as trucks violating the
speed, they could approach the business and discuss the problem with
them. Tom Perrault noted that there was a large increase in service calls
from 2008 to 2009 and asked about the reason for increases in certain
types of service calls such as alarms, juvenile complaints and
medical /deceased. Miller explained that they watch those to see if it
continues into future quarters and would need to be addressed. Tom
Perrault asked what portion of the officer's time is spent on service calls.
Miller estimated that it probably averages about 40% of the time
answering calls and doing related paperwork.
5. Consent Agenda
A. Consideration of approving new hires and departures for MCC,
Recommendation: Ratify new hires /departures for MCC.
B. Consideration of adopting a Resolution to approve final payment to Allied
Blacktop and accept work on the 2009 Sealcoating Improvements.
Recommendation: Adopt Resolution 2009 -55 approving final payment to Allied
Blacktop and accepting work on the 2009 Sealcoating Improvements.
C. Consideration of approving a request for an amendment to Chapter 14, B -4
(Regional Business) District, of the Monticello Zoning Ordinance to allow
Veterinary /Animal Pet Clinic /Hospitals and Animal Retail and Accessory
Services, a request for Amendment to Planned Unit Development, and a request
for a Conditional Use Permit for Veterinary /Animal Pet Clinic/Hospital and
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Animal Retail and Accessory Services in a B -4 (Regional Business) District.
Applicant: Ryan Companies US, Inc. Recommendation: Approve Decision 1
for the Development Stage Planned Unit Development subject to conditions in
Exhibit Z; approve Decision 2 for a zoning ordinance amendment to the B -4
District establishing Pet and Pet Supply Sales as a permitted use and Pet
Grooming and Pet Clinics and Hospitals as conditional uses; and approve
Decision 3 for a Conditional Use Permit for Pet Grooming and Pet
Clinics/Hospitals in the B -4 District.
D. Consideration of approving a request for extension of Conditional Use Permit for
a Drive - Through Facility, Joint Parking and Joint Access, and a request for Final
Plat for Riverview Square Second Addition. Applicant: Broadway Market
Investors, LLC. Recommendation: Extend the September 22, 2008 Conditional
Use Permit for a Bank Facility for M & I Bank with all previously- approved
conditions assigned to the extension.
E. Consideration of purchasing a Sign Printer /Cutter, Laminator and Software for
FiberNet Monticello. This item was removed from the agenda.
G. Consideration of adopting a Resolution declaring costs to be assessed, ordering
preparation of assessment roll, and Calling for an Assessment Hearing for Fallon
Avenue Rehabilitation Improvements, City Project No. 09C005.
Recommendation: Adopt Resolution 2009 -53 declaring costs to be assessed at
$187,550.64; ordering preparation of assessment roll; and calling for and
assessment hearing on October 26, 2009 at 7 p.m. for City Project 09C005.
H. Consideration of Adopting a Resolution of Intent to Reimburse from Bond
Proceeds for Fallon Avenue Rehabilitation Improvements, City Project No.
09C005. Recommendation: Adopt Resolution 2009 -52 declaring intent to
reimburse expenditures from bond proceeds for Fallon Avenue Rehabilitation,
City Project 09C005.
I. Consideration of approving start-up Change Fund for FiberNet Monticello.
Recommendation: Approve the petty cash and change funds at the current levels
used in the City.
K. Consideration of extending the Final Plat Approval for the plat of First Minnesota
Bank Commercial. Recommendation: Extend the final plat approval for First
Minnesota Bank Commercial to September 10, 2010, subject to all originally
assigned conditions and subject to condition that applicant agrees to defend and
indemnify the City for authorization to proceed with access and parking.
L. Consideration of adopting a Resolution to approve final payment and accept work
on Dalton Avenue Improvements, City Project No. 06C015 (2006 -15C).
Recommendation: Adopt Resolution 2009 -54 approving final payment of
Minutes - September 28, 2009 Page 3
$51,316.54 to R. L. Larson Excavating and accept improvements for City Project
06CO15, contingent on approval of final payment by EDA.
M. Consideration of approving the revised contract for the Comprehensive Revision
of the Monticello Zoning Ordinance. Recommendation: Approve the revised
contract with MFRA in the amount of $40,740.00.
BRIAN STUMPF MOVED TO ACCEPT THE CONSENT AGENDA WITH THE
DELETION OF ITEMS E, F, AND J. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 4 -0.
6. Consideration of items removed from the consent agenda for discussion
#5F. Consideration of approving a permit for the Wright County Snowmobile
Association for an access easement over the SE corner of parcel #6 at Bertram Chain
of Lakes.
Tom Perrault asked how large of an area the access permit would cover. Angela showed
Parcel 6 in the Bertram Chain of Lakes property and noted that it is a tiny area in the corner
that the Snowmobile Association wishes to access. Tom Perrault asked if there are any
stipulations with the grant money that would affect the use of the land in such a manner.
Angela noted that it does not affect it at this time. Clint Herbst did note that there is a large
portion of the park that is not currently owned by the County /City that has snowmobile trail
access. This will probably need to be addressed before too long.
SUSIE WOJCHOUSKI MOVED TO ACCEPT ALTERNATIVE #1 TO APPROVE AN
PERMIT FOR THE WRIGHT COUNTY SNOWMOBILE ASSOCIATION FOR AN
ACCESS EASEMENT AT BERTRAM CHAIN OF LAKES. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED 4 -0.
#5J. Consideration of adopting a Resolution for an Official Holiday Tree as
recommended by the Monticello Parks Commission.
Clint Herbst noted that he was a little taken aback by the request from the Parks Commission
to name an Official Holiday Tree. He was concerned that it is called a Holiday Tree rather
than a Christmas Tree as Christmas season is the only time of the year when the tree is
decorated. He would be in favor of the proposal if it could be called the Official Christmas
Tree. Brian Stumpf asked if this tree would be lit at the same time as the other trees in Bridge
Park, which was confirmed by Tom Pawelk.
BRIAN STUMPF MOVED TO ACCEPT ALTERNATIVE #1 ADOPTING RESOLUTION
2009 -51 TO NAME AN OFFICIAL CHRISTMAS TREE IN MONTICELLO AND
APPROVE PURCHASE OF LED LIGHTS TO DECORATE THE TREE. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 4 -0.
(This item was removed from the agenda prior to the meeting.)
Minutes - September 28, 2009 Page 4
8. Consideration of approving preparation of an application for the new Parks and
Trails Legacy Grant for acquisition funds for the Bertram Chain of Lakes project,
in coniunction with Wright County
Angela Schumann explained the source of the Legacy Grant funds through the Clean
Water, Land and Legacy Amendment approved in 2008 and the opportunity to apply for
grant funding for the Bertram Chain of Lakes project. If grant funds are approved, the
City can choose at that time whether or not to provide matching funds. In order to
receive the grant money, the City does need to approve the process so that Wright County
can submit an application. Susie Wojchouski asked if there are opportunities for the City
to apply for Legacy grant funding that could also be utilized for other areas in the City.
Angela Schumann noted that this funding is for state and regional parks only. However,
she explained there are other sources of grants that could be used for city parks, trails,
and other areas. Tom Perrault asked about the intent to ask for the entire grant amount
when the grant application states that grants applications are for amounts between
$20,000 and $500,000. Angela Schumann explained that they were instructed to apply
for the total available to show the needs that are out there.
SUSIE WOJCHOUSKI MOVED TO ACCEPT ALTERNATIVE #1 TO APPROVE
PREPARATION OF AN APPLICATION FOR THE PARKS AND TRAILS LEGACY
GRANT FOR THE BERTRAM CHAIN OF LAKES PROJECT IN CONJUNCTION
WITH WRIGHT COUNTY, BRIAN STUMPF SECONDED THE MOTION.
MOTION WAS APPROVED 3 -1 WITH TOM PERRAULT VOTING IN
OPPOSITION.
9. Consideration of establishing a Council /Staff task force to review building and
development related fees
Angela Schumann explained that a Task Force is being put together to address a request
by Council to look at building and development fees. Susie Wojchouski asked if the
Task Force would include outside people. Angela Schumann said the intent is to start
with City staff and Council members. If it is found that outside expertise is needed, that
would be addressed then. Outside research will be done to supplement the work of the
Task Force. Clint Herbst asked for volunteers and Clint Herbst and Susie Wojchouski
offered to serve. Brian Stumpf expressed his concern about why a Task Force is needed
at this time and wondered if a freeze could be put on current fees. Angela Schumann
noted that the Task Force would be looking at more than the fee schedule; they would
also discuss the special assessment process, developer agreements and other charges
involved with the planning process. Brian Stumpf asked how this would affect the fees
that are being charged for current projects such as PetSmart. Clint Herbst noted that the
idea is to be very fair in what is charged no matter what the size and scope of a project.
BRIAN STUMPF MOVED TO APPOINT SUSIE WOJCHOUSKI AND CLINT
HERBST AS COUNCIL REPRESENTATIVES TO A TASK FORCE TO REVIEW
Minutes - September 28, 2009 Page 5
BUILDING AND DEVELOPMENT FEES. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 4 -0.
10. (This item was removed from the agenda prior to the meeting.)
11. Consideration of accepting bids and approving contract for exterior improvements
for the Monticello Fire Hall
Bob Paschke noted that Council had directed staff to look at alternatives for exterior
improvements to the Fire Hall instead of painting/staining. Bids were requested to demo
old siding, supply and install Tyvek wrap, resurface the building and do some finish
painting of the doors, sign, dumpster. Three bids were received for steel siding and one
for stucco. In addition, there were separate quotes received for the painting of the doors,
sign and dumpster. Clint Herbst asked if there was a possibility of finishing with stucco
about four feet up from the ground, adding decorative railing imprint like the DMV
building, and then putting steel siding on the rest of the building. Bob Paschke indicated
that he could check how that would affect the bid amount. Clint Herbst asked if the sign
has to be refinished. Bob stated that it is in pretty bad shape and needs to be fixed. Susie
Wojchouski suggested that the motion be worded to accept either the steel siding and/or a
combination of steel and stucco. Brian Stumpf recommended that the stucco work should
only be done on the east, west and south sides of the building as the north side is not
really seen due to the generator and wall blocking the view. Susie Wojchouski asked if
the red tiles would be torn off. Bob noted that they will stay as placed and the wood
siding would be replaced. Clint Herbst asked if it would be possible to look into
finishing the sign in stucco, which could make it last longer.
BRIAN STUMPF MOVED TO ACCEPT ALTERNATIVE #2 FOR PROGRESSIVE
STUCCO TO PROVIDE AND INSTALL STEEL SIDING, WITH THE OPTION OF
USING STUCCO AND STEEL SIDING COMBINATION NOT TO EXCEED $31,000;
AND FOR H. BROTHERS PAINTING TO PAINT DOORS AND OTHER FIXTURES.
SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED 3 -1 WITH
TOM PERRAULT VOTING IN OPPOSITION.
Added Items:
a) MNDOT traffic control signage —Susie Wojchouski asked whether the City had found
out any information about the traffic control signs that had been suggested for use on the
Mississippi River bridge. Bruce Westby explained that he is looking into the types of
signs and costs and will be reporting at one of the next Council meetings.
b) Hwy 25 Traffic Counts —Tom Perrault noted that he had observed some individuals
doing hand count traffic studies at a couple of different places on Hwy 25. He was
wondering what that was about. Bruce explained that is being done by the State, but not
sure of the reason. He plans to ask them for the results so that the City can use the
information.
Minutes - September 28, 2009 Page 6
c) City snowmobile routes - Clint Herbst asked about snowmobile routes through the City
and noted the problems that can occur from users that don't pay attention to the rules.
Bruce Westby noted that he will be talking to Tom Moores about the snowmobile routes
through town as there may need to be alterations due to work going on in the City. This
will be discussed at the Police Commission meeting in October.
12. Approve payment of bills for September 28t"
Susie Wojchouski asked about TDS phone bill, specifically Water (Matt) and FiberNet (Don
P). Staff will talk to TDS about adjusting long distance charges on the phone in the West
Prairie room.
TOM PERRAULT MOVED TO APPROVE PAYMENT OF THE BILLS FOR
SEPTEMBER 28TH. SUSIE WOJCHOUSI SECONDED THE MOTION. MOTION
CARRIED 4 -0 TO PAY THE BILL REGISTERS TOTALING $675,501.58.
Susie Wojchouski asked about why some of the lights are turned off downtown; wondering if
it is due to not being able to get parts for the decorative lights. Bob Paschke will check on her
question.
13. Adiournment
TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:17 P.M. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED 4 -0.
Recorder: Catherine M Shuman
Approved: October 12, 2009
Attest: ave5�e oAox�—J
r1 Wnistrator
Minutes - September 28, 2009 Page 7