Loading...
City Council Minutes 10-12-2009MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, October 12, 2009 — 7 p.m. Present: Clint Herbst, Tom Perrault, Glen Posusta, Brian Stumpf, Susie Wojchouski Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2. Approval of minutes - September 28, 2009 Regular Meeting SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 28, 2009 REGULAR MEETING AS WRITTEN. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 4 -0 WITH GLEN POSUSTA ABSTAINING. 3. Consideration of adding items to the agenda The following item was added to the consent agenda: 5I) vacation of easement in River Forest 2nd. The following items were added to the regular agenda: a) lighting at Groveland Park, b) report streetlights that are not working, c) decorative lighting on Broadway, d) FiberNet phone bill, e) mowing along pathway near Resurrection Church. 4. Citizen comments, public service announcements and Council updates a. Citizen Comments: none b. Public Service Announcements, if any: 1) MCC Events: Sara Cahill talked about the upcoming Halloween parade on October 24th which will start at Snyder's Drug and walk to the MCC. Participants will enjoy treats from local businesses and activities at MCC along with a costume contest for different age groups. Also, last day of Farmer's Market is coming Thursday, Oct 15 from 3:30 to 6:30pm. Reduced cost swimming on Monday, Wednesday and Thursday nights. Susie Wojchouski noted that Women of Today craft show is Saturday, November 7 from 9am to 3pm. C, Council Updates: 1) NATOA Community Broadband Award: Jeff O'Neill noted that he and Glen Posusta attended the NATOA conference September 30- October 1 to accept the "Community Broadband Organization of the Year" award presented to Monticello. He also noted they had an opportunity to travel to Lafayette LA to see and talk about their fiber project, which was quite interesting. Council Minutes — October 12, 2009 Page 1 2) MnDOT I -94 Twin Bridge Replacement project update: Bruce Westby summarized overall project that will replace the Twin Bridges on the east side of Monticello. He explained that they are currently working on constructing the new westbound lane. Traffic continues to use the old lanes of I -94. Work is progressing on realigning Broadway where it goes under I -94 along with the pathway segment in that area. They expect to repave Broadway in mid - November. It will probably be Spring of 2011 before landscaping work would be redone. Clint Herbst verified that the old westbound lane would serve as the eastbound lane next year after the new westbound lane is completed. Following that, the old eastbound lane will be demolished and replaced with a new alignment. During these phases, traffic will be rerouted from time to time while ramps are moved. 5. Consent Aeenda A. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and departures for MCC. B. Consideration of approving temporary liquor license for Hi Way Liquors wine tasting event. Recommendation: Approve temporary liquor license for October 30, 2009 wine tasting. C. Consideration of adopting Resolution 92009 -57 to approve contribution of $250 from Tom Perrault for the General Fund. Recommendation: Approve resolution of a contribution from Tom Perrault. D. Consideration of adopting Resolution #2009 -58 to approve contributions for FiberNet Monticello event. Recommendation: Approve resolution for contributions for FiberNet Monticello ribbon cutting ceremony on October 27, 2009. E. Consideration of approving an assessment split for Union Crossings 4t' Addition for 2010 payable tax year. Recommendation: Approve assessment reapportionment for the plat of Union Crossings 4 Addition and waiver of surety bond. F. Consideration of accepting quotes and awarding a contract for an acid storage room for the Monticello Community Center. TABLED per request of Community Center Director Kitty Baltos. G. Consideration of approving an amendment to Monticello Business Center 3`d Addition Development Contract extending the deadline for installing a signal system at the intersection of Cedar Street and School Boulevard. TABLED per request of City Engineer Bruce Westby. Council Minutes — October 12, 2009 Page 2 I. Consideration of adopting Resolution #2009 -60 calling for a Public Hearing for vacation of a portion of drainage and utility easement for Lots 1, 2 and 3, Block 4, River Forest 2'd Addition. Recommendation: Adopt resolution and call for a Public Hearing on November 9, 2009. J. Consideration of approving electrical improvements at Well #5 to run a new electric service from the 4 Street Warming House to Well #5 Well House to heat the building. Recommendation: Approve quotes and award bid for electrical work for Well House #5 to Wes Olson Electric in the amount of $4,800 and award bid to run conduit to MP Nexlevel in the amount of $1,680. BRIAN STUMPF MOVED TO ACCEPT THE CONSENT AGENDA WITH ADDITION OF ITEM 5I AND 5J (FORMERLY #9) AND DELETION OF ITEM 5H AND TO TABLE ITEMS 5F, 5G AND #8 FROM THE REGULAR AGENDA. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent agenda for discussion #5H. Consideration of accepting a Deed for fee simple title to Outlot D, Union Crossings. Clint Herbst explained that he does not want to accept a deed and add to property held by the City. He would prefer to develop an agreement for maintenance and bill Union Crossings for the work. Glen Posusta noted that trees are dying and grass is not kept up on that lot. He would like to see that kept up better even if we have to charge them for the work. Angela explained that this small remnant was created when 7a' Street was realigned. She noted that Ryan Companies did not clearly understand that was part of Union Crossings property, and explained that the piece is adjacent to the pathway and should be maintained. City Attorney Joel Jamnik noted that Council should be aware that the property owner may let the piece go for tax forfeiture rather than maintain the property. Brian Stumpf asked if such an outlot would be assigned a separate PID. Angela explained that would be the case. Brian Stumpf felt that the owner should be responsible for the property and not have the City take it over or maintain it. Jeff O'Neill suggested that the City may have use for the piece sometime in the future and may want to take it over at this time. However, the City could opt to maintain it at the expense of the owner. Glen Posusta reiterated that it would probably be best to have the City be responsible for the maintenance. He suggested that we consider asking $5000 to take over the deed for the remnant parcel which would cover the cost for maintenance for a number of years. Clint Herbst recommended that the City try to negotiate an agreement to maintain the property at the expense of the property owner. BRIAN STUMPF MOVED TO TABLE THIS ITEM TO HAVE STAFF NEGOTIATE WITH RYAN PROPERTIES TO MAINTAIN THE PROPERTY AND BRING BACK FOR FURTHER CONSIDERATION. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED 5 -0. Council Minutes — October 12, 2009 Page 3 7. Consideration of revocation or other action for the Conditional Use Permit for Joint Avenue Angela Schumann explained the status of the property owned by Masters 5th Avenue with the development of Landmark Square II on hold for some time. Barry Fluth, property owner, thanked Council for granting the CUP extension for the Landmark Square II project. He noted that he had done some grading but had not complied with conditions for re- grading and re- seeding. Mr. Fluth is looking for clarification on the conditional requirements. Clint Herbst explained that the intent of Council and staff was to improve the looks of the property so that it looks better than a vacant lot. Clint Herbst was not sure what the soil type is, but felt it should be able to be easily mowed and not look like a prairie area. Bruce Westby noted that it is fairly sandy but should be able to sustain a hearty grass and be leveled out. Susie Wojchouski noted that it looked a little better this summer and was wondering what he had done to the lot. Barry explained that he had picked out the rocks and is keeping the volunteer trees from growing. He has not re- graded the property but keeps the grass mowed down. Tom Perrault felt that it looks better but still needs improvement and would like to see it leveled out so it looks better. Barry noted that he has some leads and is working on getting the development finalized. He would like some more time before he puts money into improving the vacant lot. TOM PERRAULT MOVED ALTERNATIVE #3 TO EXTEND THE CUP TO MAY 1, 2010 WITHOUT RE- GRADING AND RE- SEEDING AT THIS TIME AND LOOK AT THE MATTER AGAIN AFTER MAY 1. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. 8. Consideration of a request for a Conditional Use Permit for an accessory storage building in a mobile home park, zoned R -4, Mobile Home Park District. Applicant: Kiellberg's, Inc U TABLED per request of Community Development Director Angela Schumann building This item was moved to Consent Agenda 10. Consideration of approving purchase of an electronic driver feedback speed display sign for Trunk Highway 25 GLEN POSUSTA MOVED TO APPROVE ALTERNATIVE 41 TO PURCHASE A 3M TRAFFIC SIGN AT A COST NOT TO EXCEED $3,225. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. Council Minutes — October 12, 2009 Page 4 Tom Perrault asked about costs for maintenance and operating the sign. Bruce Westby did not have the information on hand related to costs but noted that it is LED lighting and should be very cost efficient. Clint Herbst explained the purpose of the sign and intent to increase driver awareness of the speed limit traveling south across the bridge. Susie Wojchouski noted that the traffic studies showed a huge problem with speeding at this point. 11. Consideration of adopting Resolution 42009 -59 calling for a Feasibility Report for the West River Street /Prairie Road Street Reconstruction, City Project No. 100001 Bruce Westby summarized the project intention to reconstruct streets in the West River Street area, including portions of Front, Elm, Vine, Minnesota, Maple, Linn, Locust, and Walnut Streets between Broadway and River Street. Bruce noted that this is area 4A of the larger reconstruction project that was started some years ago but delayed due to lack of funding. Clint Herbst noted that, although it is not the best time for a reconstruction project, these roads are in bad shape and the City can not afford to get further behind in the plans for reconstructing older city streets. The City can take advantage of low bids and save money by doing the project now. BRIAN STUMPF MOVED TO ADOPT RESOLUTION #2009 -59 CALLING FOR PREPARATION OF A FEASIBILITY REPORT FOR THE 2010 STREET RECONSTRUCTION, CITY PROJECT NO. l 00001. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED 5 -0. Tom Perrault asked about the replacement of water trunk lines and other repairs that are included in the project. Bruce Westby noted that City staff will attempt to do most of the work on the Feasibility report to identify all the appurtenance work but will need some assistance from WSB with some of the engineering design. He explained that the engineering work should be able to be financed from state aid funds which should keep the City costs under $10,000. Susie Wojchouski asked if this project would include parking lots owned by the City. Bruce stated that city -owned property would be looked at during the feasibility study and options provided for Council. Added Items: a) Lighting at Groveland Park -Clint Herbst asked about the status of adding lights at Groveland Park. Bob Paschke explained they are getting lights in place and will have more information in the next Green Sheet Update. b) Report streetlights that are not working — Clint Herbst asked the public to be aware of streetlights that might be out and to contact Public Works. This would help get the lights replaced in a timely manner. e) Decorative lighting on Broadway — Susie Wojchouski asked if anyone had found out why the decorative lights were not on in the downtown area. Bob Paschke explained that Council Minutes — October 12, 2009 Page 5 the timers needed to be reset from some work that was done recently and that has been taken care of so the lights should be back on. d) FiberNetphone bill - Susie Wojchouski asked if there was anything found on the cost of the FiberNet phone bill for last month. Staff is still checking into it. e) Mowing along pathway near Resurrection Church - Glen Posusta noted that the grass by the bike path in the area by Resurrection church should be mowed so it does not trap snow in the winter as there are a lot of people that probably would use that path. Brian Stumpf questioned why the City should mow private property, Glen Posusta pointed out that this is the boulevard side of the sidewalk and probably should be mowed by the City. He felt that staff could mow at the same time that Freeway Park is mowed. Clint Herbst suggested that perhaps the City could mow so that the snow doesn't pile up but remind owner that they are responsible for mowing the grass along both sides of the sidewalk. If City has to mow, they could charge them back for the cost. 12. Approve payment of bills for October 12th BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS FOR OCTOBER 12TH. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0 TO PAY THE BILL REGISTERS TOTALING $2,243,498.41. 13. Adjournment TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:10 P.M. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M Shuman Approved: October 26, 2009 Attest: Council Minutes — October 12, 2009 Page 6