Transportation Advisory Commission Minutes 08/08/2005& Associates, Inc.
WSB & Associates, Inc.
701 Xenia Avenue South, Ste. #300
Minneapolis, MN 55416
(763) 541-4800 (763) 541-1700 (fax)
Meeting in utes
Subject: Mn/DOT Cooperative Agreement
Meeting Date: August 8, 2005
Meeting Location: Mn/DOT Central Office
Meeting Time: 9: 00 AM
Meeting Minute Issue Date: August 10, 2005
Revised Meeting Minute Issue Date. -August 25, 2005
To: Attendees
Cc: Bret Weiss, Rick Wolfsteller, Jeff O'Neil, Wayne Fing alson, Virgil Hawkins,
Tom Scott, Dan Wilson
Re: CSAH 18-I 94 Interchange
Monticello, MN - Wright County
SP 8680-138
WSB No�._1546-09
P 2004-01 C
..
Attendees:
Maryanne Kelly-Sonnek
Mn/DOT
651/296-0969
Maryanne. Kellysonnekstate.mn.us
Todd Weston
Mn/DOT
651 /296-8651
Todd. Weston@state.mn.us
Chad Hausmann
Mn/DOT
320/654-5446
Chad. Hausmann state.mn.us
Derek Schmidt
WSB
763 287 8308
dschmidt@wsbeng.com
Ted Witkowski
WSB
763 287 7165
tedw wsbeng.com
Nancy Hanzlik
WSB
763-287-8303
nhanzlikL wsbeng.com
Purpose: The purpose of this meeting was to review the cost split for the Cooperative
Agreement between Mn/DOT and the City of Monticello for the CSAH 18 Interchange
Construction Project.
Discussion Items:
1. Mn/DOT's Cooperative agreement will be written between the City of Monticello
and Mn/DOT. The Monticello/Wright County agreement will be a separate
document.
2. Mn/DOT will provide long term maintenance of ponds 4, 6, 7 and 8.
3. Monticello will provide long term maintenance for ponds 5 and 9. The
Monticello/Wright County agreement should cover any long term County
maintenance agreements with the City.
4. Bob Nibbe of District 3 directed WSB to prepare the cost split for the storm sewer
pipes using the State Aid method. The State Aid cost split is 24.2% Mn/DOT, 30.0%
City and 45.8% County. Mn/DOT generally uses a project based cost split for
interstate construction where State Aid funds are not used. If the project based cost
split is used, Mn/DOT share is 22%. Since no State Aid funds are used for
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agreement.doc
CSAH 181194 Interchange
Monticello, MN
Page 2
construction, Maryanne would prefer to use the 22% project based cost split for the
agreement for the storm sewer pipe. WSB had originally used the project percentage
and revised the calculations at the request of Bob Nibbe. Chad is OK with either
22% or 24.2% for Mn/DOT's share. WSB prefers to have the split at 24.2% as
directed by the district. Chad will discuss the issue with Bob Nibbe and the
percentage will be agreed to at a future time.
5. The lighting, bridge and interstate cost split are acceptable as shown on the
spreadsheet.
6. The stationing for the agreement limits will be taken from the plan.
7. The signal interconnect cost split should be revised based on intersection legs for all
three signals. Mn/DOT has 2 of the 12 legs so the appropriate share is 1 /6. Nancy
will update the engineer's cost estimate spreadsheet and email the file to Todd.
8. Mn/DOT will provide the master controller and cabinets for the three signals. The
agreement will deduct the cost of the equipment from Mn/DOT's participation.
9. The city owned signal maintenance will be billed to the city by ESS, when
maintenance is performed
10. There will be separate utility agreements, and the Co -Op agreement will collect the
city's percentage of the cost for the utility agreements as line items and as a deduct
in the cost of the construction paid. Mn/DOT will pay for 36.5% of the private
utility relocation agreement cost. Chad and Stan of Mn/DOT are working with Xcel
Energy, Charter, TDS and AT&T to finalize the agreements. Monticello will have to
pay for the remaining cost. The agreements must be in place prior to awarding the
contract.
11. The Commissioner's Order for right-of-way transfer will be prepared at a future
time. Jamie Hukriede (Mn/DOT District 3) is working on the right-of-way
agreement and has sent a letter to Monticello requesting additional information.
Chad will provide Nancy with a copy of the letter from Jamie. Chad will confirm
when the right-of-way agreement must be in place (prior to advertisement or prior to
award).
12. Chuck Rickart of WSB will contact Todd regarding the feed point and source of
power for the signals.
13. WSB would like to request "approval for advertising for bid" at the August 22, 2005
Council meeting. Maryanne does not see a problem with this date so long as WSB
submits original plans to her this week for Tim Swanson's review.
14. Two items are outstanding for the agreement. They are the percentage for Mn/DOT
participation on storm drain and the confirmation of the signal information. Both
items should be resolved this week.
15. The project manual needs to have the Debarred Sheet updated, the signal feed point
location and the EEO information added. No additional submittal of the Project
Manual is required. Nancy will confirm specification revisions via email with
Maryanne once they are accomplished.
These minutes were prepared and revised by Nancy Hanzlik. Revised information appears
in italic type.
CADocuments and Settings\dawn. gross i nger\Local Settings\Temporary Internet Files\OLK3\MM 050808 mndot cooperative
aareement.doc
A&
WSB
& Associates, Inc.
WSB & Associates, Inc.
701 Xenia Avenue South, Ste. #300
Minneapolis, MN 55416
(763) 541-4800 (763) 541-1700 (fax)
Subject:
Meeting Date:
Meeting Location:
Meeting Time:
Meeting Minute Issue Date:
PAC/TAC Meeting
January 12, 2005
Monticello, MN
3:30 PM
January 18, 2005
Meeting Minutes
To: Attendees
Cc: Rick Wolfsteller (Monticello), Lloyd Hilgart (Monticello),
Steve Grittman (Monticello), Dick Brooks (Ryan Co.),
Jared Olson (Ryan Co.), David Graeber (THWA), Bob Miller (Mn/DOT),
Tom Highum (Mn/DOT), Dan Prather, Mn/DOT),
Terry Humbert (Mn/DOT), Chad Hausmann (Mn/DOT),
Derek Schmidt (WSB), Don Sterna (WSB), Brandi Popenhagen (WSB)
Re: CSAH 18 194 Interchange
Monticello, MN - Wright County
SP 8680-138
WSB No. 1546-09
r1�LV11liV Vl7.
Roger Belsaas
Monticello Resident
Wright County Hwy.
763 295 3964
763 682 7338
Wayne. Finason co.wri ght.rnn.us
Wayne Fingalson
Jeff Streeter
Landowner
763 566 4151
Jeff streetercom anies.com
Ken Streeter
Landowner
763 566 4151
Ken(aI,streetercompanies.com
Clint Herbst
Mayor
763 295 4983
Diherbstyahoo.com
Glen Posusta
Monticello City
Council
763 295 3152
amaxstorage(a�tds.com
Doug Weiszhaar
WSB
320 252 4900
dweiszhaar wsben .corn
Pat Sawatzke
Wright County
Commissioner
763 682 7687
psawatzkeatds.net
John Simola
Monticello
763 271 3271
John. Simola ci.monticello.mn.us
Shawn Weinand
MIP Landowner
763 271 8600
pdcc(H�earthlink.net
bweiss wsben .com
Bret Weiss
WSB
763 287 7190
Jeff O'Neill
Monticello
763 271 3215
Jeff Oneill(iDci.monticello.mn.us
Steve Broyer
Ryan Companies
612 492 4274
Steve Broyer@ryancompanies.com
Molly Carson
Virgil Hawkins
Ryan Companies
Wright County Hwy.
MIP Landowner
612 492 4440
763 682 7387
763 425 2930
Moll .Carson r ancom anies.com
Virgil.Hawkins co.wright.mn.us
Charlie Pfeffer
011ie Koropchak
Monticello
763 271 3208
011ie.Koropchak@ci.monticello.mn.us
Nancy Hanzlik
WSB
763-287-8303
1 nhanzlik(),wsben .com
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CSAH 181194 Interchange
Monticello, MN
Page 2
Purpose: The purpose of this meeting was to discuss the status and staging concepts
for the CSAH 1811--94 Interchange Project with PAC/TAC members.
Discussion Items:
1. Project Layout Schedule
• Public Hearing
• Municipal Consent
• County Consent
2. Environmental Assessment Schedule
• Public Information Meeting
• Comment Period Ends
• Public Hearing
February 14, 2005
on or before May 15, 2005
Not Required
January 24, 2005 (5:30-6:30)
February 8, 2005
January 24, 2005 (CC Meeting)
• Anticipated Finding of Fact on or before April 15, 2005
• Anticipated Finding of No Significant Impact on or before April 15, 2005
3. Interstate Access Request (IAR) Schedule
• Draft Submittal to Agencies
January 21, 2005
• FHWA Consent on or before April 15, 2005
4. Public Hearings for Feasibility Reports
• CSAH 18/I-94 Interchange February 14, 2005
• Highland Way/7th Street Public Hearing February 14, 2005
• Meadow Oak Avenue February 14, 2005
5. Final Construction Document Schedule
• CSAH 18 Preliminary Plat Review In Process
• Draft Soil Letter Distribution January 14, 2005
• 30% Roadway Plan Submittal January 14, 2005
• Preliminary Bridge Submittal January 14, 2005
• Project Letting July 2005
6. Negotiations are underway for the relocation of the AVR Concrete Plant. Potential
sites for relocation have been provided to the owner for consideration.
7. Developer Agreements for the two major property owners are being drafted by the
City Attorney.
8. Corridor and bridge aesthetic treatments are being prepared for PAC/TAC
consideration. The following items were briefly discussed:
• Overhead power lines between the trail and CSAH 18 will not be placed
underground with the CSAH 18 Interchange project. Preliminary cost estimate
from Xcel Energy to place the lines underground was up to $500,000 because of
the hospital feed.
• Lighting is required at the intersections (Chelsea Road, 7th Street and CSAH 75)
only for the CSAH 18 interchange project. No lighting is required on the bridge
or along CSAH 18 for safety. Mn/DOT, Wright County and WSB concur on the
lighting requirements.
• Decorative lighting for aesthetic purposes may be installed along the corridor or
on the bridge at the request and expense of the City. City PAC/TAC members
are interested in designing the bridge to accommodate lights. WSB will present
potential lighting alternatives with associated costs at the next PAC/TAC
meeting.
KA01546-09\Admin\Meeting\MM 050112 PAC_TAC Meeting.doc
CSAH 181194 Interchange
Monticello, MN
Page 3
9. The I-94 entrance ramp at CSAH 75 will close when the CSAH 18 interchange is
opened. The FHWA will not permit two entrance ramps so closely spaced on 1-94
and the IAR approval will require the closing of the ramps at CSAH 75. In addition,
Mn/DOT cost participation is based on the relocation of the ramps from CSAH 75 to
CSAH 18.
10. The eleven sheets of Conceptual Staging for the interchange were distributed and
briefly discussed. The dates for Stage 2 — Phase 3 will be revised from July 1, 2006-
September 30, 2006 to July 1, 2006-August 31, 2006. The interchange must be open
to traffic on or before August 31, 2006. There will be ongoing construction after
August 31 to complete the site work. The eleven sheets will be included in the 30%
plan submittal for agency comment.
11. Construction of a temporary gravel parking lot adjacent to the existing ball field on
Meadow Oak Avenue was discussed. The lot is intended to provide additional
parking to reduce the pedestrian crossings on Meadow Oak Avenue while the detour
is in place. City staff will be discussing the details of the parking lot with the
landowner and WSB staff generating the construction documents for the Meadow
Oak Avenue Project.
12. PAC/TAC committee members concurred to revise the construction limits so that the
County/City funded portions of CSAH 18 and CSAH 39 will be constructed prior to
the start of the construction for the interchange project. Additional discussion points
included:
• Mn/DOT prevailing wage rates will not be required on the non-Mn/DOT funded
areas since no State Aid funds will be used if the projects are separated.
• Construction staging will be simplified for the interchange project if the detour
route is constructed prior to the start of construction.
• Constructing CSAH 39 and the intersection of CSAH 18/CSAH 75 under traffic
will be completed earlier in the construction season.
• The interchange project will install the medians in CSAH 18 south of Meadow
Oak Avenue after the detour is not in use.
13. The next PAC/TAC meeting will be on Wednesday, February 23, 2005, from 2:30-
4:00 p.m. at Monticello City Hall.
These minutes were prepared by Nancy Hanzlik. Please provide your corrections to her at
nhanzl.ik(&,wsbeng.coln or 763 287-8303 on or before January 31, 2005.
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