Loading...
City Council Minutes 06-30-1997 SpecialMINUTES SPECIAL MEETING JOINT MEETING OF THE MONTICELLO CITY COUNCIL AND ALL CITY BOARDS AND COMMISSIONS Monday, June 30, 1997 - 5 p.m. Monticello City Hall Council Members Present: Bill Fair, Bruce Thielen, Roger Carlson, Clint Herbst Council Members Absent: Brian Stumpf Commission Members Present: Planning: Dick Frie, Richard Carlson, Jon Bogart, Rod Dragsten HRA: Dan Frie, Bob Murray, Bradley Barger, Steve Andrews, Darrin Lahr EDA: Ron Hoglund, Barb Schwientek, Ken Maus, William Demeules, Clint Herbst, Roger Carlson Parks: Fran Fair, Larry Nolan, Earl Smith, Robbie Smith, Rick Traver Police: David Gerads, Liz DesMarais, Brad Fyle Library: Duff Davidson, Diane Herbst, Jeanette Lukowski A special joint meeting of the City Council and all city boards and commissions was held for the purpose of receiving commissions' comments regarding the proposed Community Vision & Governing Policies and project priority listing. Mayor Bill Fair began the meeting by noting that it is important for the City to plan its vision for what Monticello will become in the fiiture and to determine the primary issues to which resources should be directed. City staff and Council drafted the proposed Community Vision & Governing Policies with the goal of receiving comments from each commission at this joint meeting. City Administrator Rick Wolfsteller reviewed the Community Vision & Governing Policies document, which was comprised of the cornrnunity's vision, the City Council operational policies, the administrative authority policies -boundaries & limitations for the City Administrator, and management/governance linkage policies. In a previous workshop, Council listed desirable attributes for the community, from which the vision statement was drafted. He also explained the purpose of the priority listing, which will give staff direction as to the projects to complete within the next 1.-10 years. Assistant Administrator Jeff Q'Neill added Page 1 Special Council Minutes - 6/30/97 that the project priority listing was ranked by the Council and divided into four categories. The mandatory priority listing included projects relating to maintenance of the city's infrastructure that must be completed. Mayor Fair then requested that each commission review and discuss the Community Vision & Governing Policies and priority listings and provide comments by completing the worksheet located at each table. After each commission was allowed approximately one hour to complete the worksheet, comments were then summarized for the entire group by a representative from each commission. Mayor Fair thanked the cammissions for their input and stated that the Council will continue to review and refine the documents, which will be used during the 1998 budget process. In addition, the City Council will also consider establishing a 5-year capital improvement plan. Planning Commission Chair Dick Frie requested that a copy of the final draft of the Community Vision and Governing Policies be sent to all commission members. Council then held a short discussion to identify the next steps toward completion of a final document. It was suggested that a short statement describing the purpose of the document be added and that the priority listing be condensed and sorted by department so that each department could select the top five projects. It was the consensus of Council that a summary be compiled of the commissions' comments for distribution to the Council on July 1.4, at which time the Council will schedule a special workshop to refine the vision statement and governing policies. A copy of the comment summary is to be sent to each commission member for their review. A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY CLINT HERBST TO ADJOURN THE MEETING. Motion carried unanimously. ~~ Karen oty Office Manager r~ Page 2