City Council Agenda Packet 08-23-2004 Special Budget
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Council Agenda Special Meeting - 8/23/04
2.
Review of Dreliminarv 2005 Bud~et and Tax Levv. (RW)
A. REFERENCE AND BACKGROUND:
Enclosed you will find summary worksheets outlining a proposed 2005 city budget and resulting
tax levy. For this workshop, I have only prepared one set of documents for our first discussion
and have basically included all of the individual department budget requests without any major
modifications from me at this time. We may find during our review that some modifications can
be made to the budget request total but as you will note, the preliminary proposed levy of
$7,062,052 is only 1 Yz % more than last years levy. The budget process this year was a little
different than in the past couple of years in that the City is not under any levy limits for 2005,
which was not the case the past couple of years. Also, the market value homestead credit
(MVHC) has been reinstated for the budget year 2005 which means that the City will not lose the
approximate $285,000 like we did last year. Although we will basically receive no state aids
other than what we normally get through state highway aid and transit aids, at least next year we
will not be losing our homestead credit funding.
The proposed budget presented for your review would result in a tax levy of $7,062,052. This
levy would amount to a $104,137 increase or 1.49% above the 2004 levy. Although I have not
received confirmation of the City's new market values or resulting tax capacity values for taxes
payable in 2005, we are aware that our market values have increased very similar to increases we
have experienced in the last couple of years, in the 8% or more range. As a result, based on
previous years market value changes, I estimate that our overall tax capacity rate for the City
could drop from 62.45 down to 59.6. As a result of our growth in market value, the tax levy of
$7,062,052 would actually result in a decrease for most people's property taxes compared to the
2004 amounts. As a reference, I have included in the package the estimated city tax liability for
various valued properties that you may want to review.
One of the main reasons the tax levy is fairly stable at only a 1 IS % increase is that I am
proposing that a portion of our normal debt levy be eliminated for next year because of available
surplus funds in a number of bond funds that have been paid off. The City will have five bond
funds that have funds remaining after all debt is retired in 2004. These excess funds cannot be
transferred or used for other general city purposes but can be transferred to other debt funds that
remam.
It is estimated that a total of $1.3 million in reserves from these five bond funds can be
transferred to other debt issues to cover some shortfalls in existing bonds and also to help reduce
tax levies normally scheduled. After analyzing the remaining debt issues we have, along with
expected revenue and expenditures during the upcoming years, I am recommending that we apply
$700,000 of these excess reserve funds against levies that would have normally been required
this year. lt is not required that we do all or any of this amount at this time, but it is something
the Council may want to discuss further as to the timing and use of our reserve funds.
Although the preliminary budget shows this one time reduction in tax levies for debt of
Council Agenda Special Meeting - 8/23/04
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$700,000, the Council should be aware of that for year 2006, we would have to levy most of that
amount back again and also could be faced with an additional $725,000 or more in tax levies to
support planned projects, including the 1-94 interchange proposal. So this brings up the question,
would the Council be more comfortable in trying to even out the levy for years 2006 and 2005
rather than keeping the levy stable this year but then maybe being faced with a large increase of
20% or more in 2006?
Budget Highlights:
General -
Council - includes $25,000 for organizational study and long range planning.
Elections - Includes $5,000 for setting up a reserve to cover part of the cost of possible
new election equipment to meet ADA requirements
Legal - Substantial increase due to more involvement by legal counsel on day to day
issues. $50,000.
Police - No increase in contract hours proposed above 48 hours a day, but rate increase of
4% to $47.75/hour. +$39,420
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Building Inspection - Includes extra $15,000 for seasonal code enforcement personnel.
MIS-Data Processing - Budget includes funding for additional employee for GIS,
Planning and/or finance assistance. +$47,000.
Fire Department - Fire Department budget prepared under current joint fire board
arrangements with Monticello Township, but Council will likely be addressing
modifications to the joint fire board arrangement.
Transit Fund (Bus Program) - Funding for this program has increased substantially with the
City requirement to have a transit coordinator on staff full time. Expenditure are proposed to
increase from $73,000 to over $119,000 because of the additional requirements.
Community Center - Community Center budget shows a reduction from $1,966,000 to
$1,774,000. This is primarily due to $335,000 reduction in the debt payment for the Community
Center bond that was applied to this fund. The basic budget revenue sources for the Community
Center are as follows:
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Property taxes for operations - $359,735
Property taxes for debt payment - $350,000
Transfer from Liquor Store - $250,000
Operational Revenue - $814,600
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Council Agenda Special Meeting - 8/23/04
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Total Revenues ~ $1,774,335
Debt Service Funds - As noted earlier, levy requirements were scheduled to be $1,773,293, but
are proposed to be reduced by $700,000 to $1,073,293 if the decision is made to use surplus
funds this year.
Salary and Benefits - For budgeting purposes, a 4% adjustment was used in calculating the
budget to provide cost of living adjustments and to provide funding for the increase in overall
salary schedule adjustments. In regards to health insurance premiums, we are currently in the
process of obtaining additional quotes from various insurance companies to see if there is any
merit in considering changes, but it is likely that our current carrier, Principal Financial Group
will propose an increase around 15% to 17%. I am hopeful that we will be able to work with our
insurance agent to obtain a more favorable renewal increase, because we feel our loss experience
doesn't justify this amount of an increase. Last year Principal had initially proposed a 7% or 8%
increase, but we were able to basically get this increase eliminated when other municipalities
were experiencing double digit increases.
Some additional notes regarding this budget include:
$350,000 is added in the capital outlay budget for funding a library expansion project
making total funds available of $800,000
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$75,000 has been added under health and welfare in the general fund for the City's annual
ice arena contribution. This is the first of a ten year commitment.
$600,000 is included in the capital outlay budget for future Th Street extension from
Minnesota to Elm Street.
A number of large utility fund expenditures have been shown in the sanitary sewer, water,
and storm sewer trunk funds for various projects and improvements planned in the future
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Included in the budget summary worksheets is a summary of the current and planned trunk
expenditures that the City will be faced with in the near future and that current trunk fund
balances may not be sufficient to cover these planned expenditures. If additional revenue is not
generated through trunk funds from future developments or from rate increases that may be
necessary, in order to fund these actual improvements, the City may be faced with issuing
revenue bonds in advance of collecting the trunk fees from developments. As I noted earlier,
some major bonding may be required as part of the 1-94 interchange project if this proceeds as
planned in 2005. Based on preliminary financial information, we could expect the City to be
required to bond for $20,000,000-$25,000,000 in improvements with the City share of these
improvements being anywhere from $4,000,000 to $7,S00,000, depending on whether the Fallon
A venue overpass is constructed. A $7,500,000 bond supported by tax levies would require
approximately $725,000 a year for 15 years. The interchange will certainly spur development
and increase our tax base, but the market value increases will not likely cover all of the additional
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Council Agenda Special Meeting - 8/23/04
taxes that will be needed to cover the debt incurred by the City.
As I noted at the beginning, I have not had a lot of opportunity to analyze each department's
budget request and it is likely that some reductions could be identified if that is what the Council
desires. For example, the Community Center budget includes $200,000 in priority "A"
equipment purchases and the park fund has numerous improvement projects planned for various
parks that could possibly be trimmed. Likewise, the Street DePartment has requested a number
of large vehicles including a new motor grader and plow truck that require increases to their
budgets. One area that I don't think has a lot of room for reductions includes some of the
staffing needs that are being proposed, including the transit coordinator position, additional
finance help along with the need for help with code enforcement issues and even MIS/GIS. As
the City continues to grow, and with the annexation issue resolved, staff is experiencing a lot of
interest in developing in Monticello. As we continue to add parks and streets to our system, it is
unlikely that we will be able to keep up the level of service or provide the quality with the same
personnel without expecting increases in our public works department and city hall staff. I firmly
believe that this will be confirmed by our consultant when we complete the long range planning
study and organizational review.
With the tax levy being proposed at 1 'is % increase, the Council would not have to hold a Truth
in Taxation public hearing, but I would suggest that the Council consider a date in December in
case one is necessary. In the past in order to meet specific deadlines, if a public hearing is
necessary for adoption of the final budget and tax levy, the Council has set the meeting on a
Wednesday evening prior to our first meeting in December. This would place the meeting at
December 8, and typically 5 p.m. has been used for that purpose. This date must be set and
provided to the County Auditor by September 15,2004.
In addition to setting a possible Truth in Taxation public hearing date, the Council does need to
adopt a preliminary tax levy by September 15th. Once the preliminary levy is established, the
Council cannot raise the levy amount prior to final adoption but can always lower it, if desired.
B. ALTERNATIVE ACTIONS:
I. Council could review the preliminary budget information and schedule additional
workshops prior to September 15th.
2. Council could review the preliminary budget and adopt a maximum levy and set
December 8th at 5 p.m. as the date of the Truth in Taxation hearing, with December 15th
as the continuation hearing date if necessary.
The Council is not under any levy limits for 2005 and can set a preliminary maximum levy at any
amount they choose.
c.
SUPPORTING DATA:
Budget Workshop Documents
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CITY OF MONTICELLO
2005
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PROPOSED BUDGET
SUMMARY
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TAX LEVY SUMMARY
2005 Budget
All Funds
Parks
General
Library
Trans ortation
Shade Tree
OAA
HRA
Debt Service
Capital Imp. Revolvin
Communit Center
Street Reconstruction
$653,875
$3,527,722
$35,375
$0
$0
$0
$20,945
$1,201,643
$0
$1,018,355
$500,000
:i//it;::"6i~9:5:Z:~9ni!~:
$847,515
$3,953,974
$36,970
$59,170
$59,605
$4,800
$21,990
$723,293
$145,000
$709,735
$500,000
........:$7.;n6~~05,z
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Net Certified Levy Decrease/lncrease
Maximum Levy Allowed
$104,137
N/A
1.49%
Payable 1998 Tax Capacity Rate
Payable 1999 Tax Capacity Rate
Payable 2000 Tax Capacity Rate
Payable 2001 Tax Capacity Rate
Payable 2002 Tax Capacity Rate
Payable 2003 Tax Capacity Rate
Payable 2004 Tax Capacity Rate
Est Payable 2005 Tax Capacity Rate
27.001
35.186
36.272
37.146
67.645
65.558
62.452
63.36
'97/Payable 1998 $ 14,413,597 27.001 $3,883,013
'98/Pa able 1999 $ 13,123,681 35.186 $4,617,725
99/Pa able 2000 $ 13,066,057 36.272 $4,739,325
2000/Payable 2001 $ 13,641,431 37. 146 $5,067,342
2001/Payable 2002 $ 9,606,212 67.645 $6,498,079
2002/Payable 2003 $ 10,344,950 65.558 $6,782,018
2003/Pa able 2004 $ 11,141,052 62.452 $6,957,915
COMMENTS:
*Community Center budget levy includes $350,000 for debt service
and $359,735 for operations
. Maximum levy without a public hearing being required = $7,063,153 (under 11/2% increase)
2005 Budget.xls:Tax Levy Sum:8/18/2004
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REVENUE AND EXPENDITURE SUMMARY
2005 Budget
Genera/
Parks
Park Dedication
Libra
Transportation
Shade Tree
Community Center
DTED Clean Up Fund/Envir
OM
HRA
Minn_ Investment Fund
EDA
SCERG
CMIF
Debt Service
Liquor
Water
Sewer
Cemeter
Capita/Improvements
Water Access
Storm Sewer Access
Sanitary Sewer Access
Streeet Reconstruction Fund
W,GlJT;@li,i................
$4,985,585
$757,600
$97,605
$36,500
$61,350
$2,400
$1,966,800
$250,000
$400
$683,445
$17,710
$55,155
$180
$165
$3,523,312
$3,545,525
$443,905
$915,250
$26,563
$84,665
$350,345
$245,060
$1,009,055
$510,550
"i$!1:9.r~9;'tI:2'5s
$4,985,585
$757,600
$120,000
$38,000
$73,385
$45,525
$1,966,800
$250,000
$10,000
$519,845
$0
$7,000
$0
$0
$6,156,843
$3,357,730
$782,025
$2,064,505
$27,650
$206,575
$109,000
$250,000
$205,000
$500,000
itNi 'ij$2:2f4B'3~0:6$!j! .ii;\'
COMMENTS:
( A ) includes $1,005,775 Depreciation -- sewer
( B ) includes $417,205 Depreciation ~- water
( C ) includes $402,050 Depreciation -- Parks & Recreation
( 0 ) include $1,950 Depreciation -- Cemetery
( E ) includes $1,583,020 Depreciation -- Government Funds
2005 BUDGETXLS:Rev & Sum:8/1B12004
$5,819,615 $7,402,635 (E)
$865,215 $1,267,265 (e)
$94,615 $70,000
$38,000 $38,000
$119,595 $119,595
$62,815 $62,815
$1,774,335 $1,774,335
$0 $0
$4,800 $4,800
$695,090 $545,320
$25,830 $0
$42,920 $2,000
$630 $0
$170 $0
$2,615,732 $3,106,243
$3,487,900 $3,382,315
$515,000 $886,970 ( B )
$977,590 $1,953,510 ( A )
$28,995 $30,945 ( 0 )
$685,800 $1,215,000
$324,075 $2,100,000
$236,505 $1,975,000
$1,079,795 $2,316,000
$515,000 $500,000
;;,1$2Q;Q~.Q%02.2J-Tj:,':;:i!$28{l52.;7i~B..
GENERAL FUND SUMMARY
. 2005 Budget
REVENUE
Taxes 2004 2005
CURRENT AD VALOREM TAXES 101.31011 $3,527,722 $3,953,974
DELINQUENT AD VALOREM TAXES 101.31021 $0 $0
MOBILE HOME TAX 101.31031 $0 $0
TIF #1 - KMART 101.31051 $0 $0
FORFEITED TAX SALE APPORT 101.31920 $0 $0
PEN & INT - AD VALOREM TAXES 101.31910 $5,000 $5,000
Licenses and Permits. Business
LIQUOR LICENSE 101.32111 $29,050 $30,250
BEER LICENSE 101.32112 $1,950 $1,375
SET UP LICENSE 101.32113 $50 $0
OTHER BUS LICENSES & PERMITS 101.32199 $1,500 $2,500
t....
Licenses and Permits. Non-Business
BUILDING PERMITS 101.32211 $635,000 $575,000
VARIANCES/CONDITIONAL USES 101.32212 $2,600 $3,000
GRADING PERMIT 101.32215 $0 $0
PLUMBING CONNECTION PERMITS 101.32231 $0 $0
. ANIMAL LICENSES 101.32241 $225 $600
BINGO LICENSES 101.32261 $0 $0
CABLE FRANCHISE FEE 101.32262 $0 $0
OTHER NON-BUS L1C & PERMITS 101.32299 $7,650 $7,200
Inter-Governmental
FEDERAL GRANTS - CETA 101.33120 $0
LOCAL GOVERNMENT AID 101.33401 $0
HOMESTEAD CREDIT (HACA) 101.33402 $0
MOBILE HOME HOMESTEAD CREDIT 101.33403 $0
PERA INCREASE AID 101.33404 $6,741
DISASTER AID 101.33408 $0
LOCAL GOVT/ST HWY AID 101.33410 $72,500
FIRE DEPT AID 101.33420 $65,000
POLICE DEPT AID 101.33421 $37,500
STATE GRANTS & AIDS - OTHER 101.33499 $0
COUNTY HIGHWAY GRANTS 101.33610 $12,350
OTHER COUNTY GRANTS 101.33620 $1,000
Char es for Services
RECYLlNG INCENTIVE 101.33621 $14,000 $14,000
ZONING/SUBDIVISION FEES 101.34103 $10,000 $10,500
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2005 BUDGET.xLSGenFlJndSlJmRev;8118/2004
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SALE OF MAPS & PUBLICATIONS
MV LICENSE SALES/DEPUTY REG
ASSESSMENT SEARCHES
INSPECTION FEES
FIRE PROTECTION TWP CONTRACT
FIRE EMERGENCY RESPONSE CALLS
BLIGHT MOWING FEES
STREET, SIDEWALK, CURB REPAIRS
SPECIAL GARBAGE PROC/RECYCLE
GARBAGE CHG
GARBAGE CART RENTAL
PARK RENTAL FEES
CONSTRUCTION COST (REIMB
OTHER CHARGES FOR SERVICES
101.34105
101.34106
101.34107
101.34204
101.34206
101.34207
101.34210
101.34301
101.34408
101.34409
101.34410
101.34780
101.34960
101.34999
$250
$245,300
$10,000
$55,000
$80,215
$3,000
$300
$0
$2,600
$46,000
$33,500
$0
$155,418
$1,200
$250
$265,500
$10,250
$55,000
$99,490
$5,000
$200
$0
$2,800
$60,000
$35,200
$0
$225,000
$3,500
Fines
ANIMAL IMPOUNDMENT
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Miscellaneous Revenue
S. A. PRINCIPAL - COUNTY
S. A. PRINCIPAL - DIRECT
S. A. PENALTIES & INTEREST
INTEREST EARNINGS
INTEREST EARNINGS-ANDERSON
INTEREST EARNINGS-AROPLAX
RENTAL OF PROPERTY
RENTAL OF EQUIPMENT
CONTRIBUTIONS - PRIVATE
SALE OF CITY PROPERTY
MISC ITEMS FOR RESALE
LOCK FIRE) BOXES
SIGNS & INSTALL (NEW PLATS
OTHER MISC REVENUE
101.36101
101.36102
101.36150
101.36210
101.36215
101.36214
101.36220
101.36221
101.36230
101.36240
101.36241
101.36242
101.36243
101.36299
$0
$0
$162,500
$0
$6,090
$4,300
$13,350
$0
$0
$0
$0
$450
$0
$4,500
$0
$0
$189,000
$0
$5,700
$3.905
$12,130
$0
$0
$0
$0
$200
$0
$6,500
Refunds and Reimbursements
REFUNDS/REIMBURSEMENTS
IDC CONTRIBUTION (REIMB)
HACA REIMBURSEMENT
DISCOUNT
101.36290
101.36291
101.36292
101.36298
$15,000
$0
$0
$500
Transfers from Other Funds
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fii".__'~___._____~I~'I)~$~~tt~II~1
'Less: LGA and MVHC Aid Loss I I ($295,076)1 01
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2005 BUDGET.XLS:GenFundSumRev:8/18/2004
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GENERAL FUND SUMMARY
2005 Budget
EXPENDITURES
2004
2005
$40,210
$271,765
$198,145
$29,500
$102,150
$204,730
$44,510
$204,470
$151,450
$103,175
$8,975
$21 ,400
$0
w.o..
$62,035
$288,570
$230,710
$38,650
$156,050
$227,195
$47,915
$206,250
$121,140
$150,115
$5,000
$21,625
$66,500
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Public Safe
Law Enforcement
Fire
Buildin Inspections
Civil Defense
Animal Control
Public Safe! Depreciation
$836,580
$244,805
$242,850
$13,890
$43,425
$44,765
.:$
Public Works
Inspections
Public Works Administration
Streets & Aile s
Snow & Ice
Street Li hting
Parkin Lots
Shop & Gara e
Refuse Collection
Engineerin
Public Works Depreciation
$131,790
$177,480
$577,340
$82,575
$102,500
$6,600
$135,525
$439,930
$370,000
$0
$155,785
$190,575
$885,480
$76,430
$108,500
$5,200
$180,845
$447,820
$470,000
$1,471,755
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2005 B U DG ETX LS :Gen F undSum-Exp; 8/18/2004
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GENERAL FUND SUMMARY
2005 Budget
Economic Oevelo ment
Economic Development
~!IIItII8III~~.il_i~__._l~ll!II~
2005 BUDGET.XLSGenFundSum-Exp:8/18/2004
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SPECIAL REVENUE FUND
2005 Budget
Community Center
REVENUE -
CURRENT AD VALOREM TAXES
DELINQUENT AD VALOREM TAXES
MOBILE HOME TAX
PEN & INT - AD VALOREM TAXES
HOMESTEAD CREDIT
STATE GRANTS & AIDS - OTHER
ROOM/SPACE RENTAL
KITCHEN RENTAL/PARTY ROOM RENTALS
CONCESSIONS
USER FEES
MEMBERSHIPS
PROGRAM ACTIVITY FEES
OTHER CHARGES FOR SERVICES
INTEREST EARNINGS
RENTAL OF EQUIPMENT
CONTRIBUTIONS - PRIVATE
OTHER MISC REVENUE
TRANSFER FROM GENERAL FUND
TRANSFER FROM LIQUOR
226.31011
226.31021
226.31031
226.31910
226.33402
226.33429
226.34101
226.34755
226.34740
226.34790
226.34791
226.34792
226.34999
226.36210
226.36221
226.36230
226.36299
226.39201
226.39207
2004
$1,018,355
$0
$0
$0
$0
$0
$81,695
$0
$72,000
$75,000
$400,000
$60,000
$6,000
$0
$500
$3,000
$250
$0
$250,000
$258,540
$4,000
$295,000
$500
$2,500
$0
$0
$1,000
$21,000
$35,000
$8,000
$32,945
$4,000
$10,000
2005
$709,735
$0
$0
$0
$0
$0
$113,000
$26,000
$82,000
$62,000
$460,000
$60,000
$6,000
$1,650
$500
$3,000
$450
$0
$250,000
$280,925
$4,000
$306,075
$500
. $0
$0
$0
$0
$23,555
$36,675
$8,575
$48,695
$3,000
$0
Supplies
PRINTED FORMS & PAPER 226.45122.2030 $2,000 $2,000
PROGRAM OPERATING COSTS 226.45122.2065 $0 $0
MISC OFFICE SUPPLIES 226.45122.2099 $6,500 $6,500
CLEANING SUPPLIES 226.45122.2110 $7,300 $9,000
CLOTHING SUPPLIES 226.45122.2111 $7.000 $7,000
MOTOR FUELS 226.45122.2120 $0 $0
LUBRICANTS & ADDITIVES 226.45122.2130 $0 $0
CHEMICAL PRODUCTS 22645122.2160 $12,000 $10,000
POOL MAINTENANCE SUPPLIES 22645122.2161 $5,000 $13,500
MISC OPERATING SUPPLIES 22645122.2199 $18,250 $18,250
EQUIPMENT REPAIR PARTS 22645122.2210 $5,000 $5,000
VEHICLE REPAIR PARTS 22645122.2211 $0 $0
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EXPENDITURES
Personal Services
SALARIES, FULL TIME - REG
SALARIES, FULL TIME - OT
SALARIES, PART-TIME - REG
SALARIES, PART-TIME - OT
SALARIES, TEMPORARY - REG
SALARIES, TEMPORARY - OT
SALARIES, OTHER
SEVERANCE PAY
PERA CONTRIBUTIONS
FICA CONTRIBUTIONS
MEDICARE CONTRIBUTIONS
HEALTH/DENTAL/LIFE INSURANCE
U. C. BENEFIT PAYMENTS
WORKER'S COMP BENEFIT PAYMT
226.45122.1010
226.45122.1020
226.45122.1030
226.45122.1031
226.45122.1040
226.45122.1050
226.45122.1090
226.45122.1110
226.45122.1210
226.45122.1220
226.45122.1250
226.45122.1310
226.45122.1420
226.45122.1520
2005 BUDGETXLS:Spec Revenue Fund-Comm. Ctr:8/18/2004
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SPECIAL REVENUE FUND
2005 Budget
Community Center
226.45122.2220
226.45122.2230
226.45122.2250
226.45122.2299
226.45122.2410
226.45122.2499
226.45122.2471
226.45122.2998
TIRES
BUILDING REPAIR SUPPLIES
LANDSCAPING MATERIALS
MISC REPAIR & MTC SUPPLIES
SMALL TOOLS & EQUIPMENT
TOOLS & EQUIP - COMPUTERS
TOOLS & EQUIP - OFFICE EQUIPMENT
COST OF GOODS SOLD
$0
$4,000
$3,000
$5,000
$4,000
$0
$0
$0
$0
$4,000
$2,000
$10,000
$6,000
$3,000
$1,000
$0
S & Ch
erv.ces arges
PROF SERVICES - MANAGEMENT FEE 226.45122.3070 $400 $400
PROF SERVICES - DATA PROCESSING 226.45122.3090 $4,000 $4,000
PROF SERVICES - WEBSITE/EMAIL 226.45122.3092 $400 $4,000
PROF SERVICES - CUSTODIAL 226.45122.3110 $500 $1,000
PROF SERVICES - LAUNDRY 226.45122.3111 $3,000 $3,000
PROF SERVICES - SLOG/EQUIP 226.45122.3112 $5,000 $6,500
MAINTENANCE AGREEMENTS 226.45122.3190 $15,000 $10,000
PROF SERVICES - NEWSLETTER 226.45122.3195 $0 $0
MISC PROFESSIONAL SERVICES 226.45122.3199 $2,000 $6,000
TELEPHONE 226.45122.3210 $12,000 $12,000
POSTAGE 226.45122.3220 $500 $1,000
CABLE/NETWORK SERVICES 226.45122.3250 $2,200 $2,500
TRAVEL EXPENSE 226.45122.3310 $500 $900
CONFERENCE & SCHOOLS 226.45122.3320 $2,500 $6,000
EXPO EXHIBITOR ADMISSION 226.45122. $0 $4,500
ADVERTISING 226.45122.3499 $10,000 $12,000
GENERAL PUBLIC INFORMATION 226.45122.3520 $1,000 $1,000
BROCHURES 226.45122.3560 $6,000 $7,200
GENERAL LIABILITY INSURANCE 226.45122.3610 $34,345 $29,715
PROPERTY INSURANCE 226.45122.3620 $7,075 $8,500
MISC. GEN INSURANCE (WORK COMP) 226.45122.3699 $10,190 $10,670
ELECTRIC 226.45122.3810 $74,000 $74,000
GAS 226.45122.3830 $76,000 $80,000
REPAIR & MTC - BUILDINGS 226.45122.4010 $20,800 $5,000
REPAIR & MTC - MACH & EQUIP 226.45122.4044 $95,700 $6,000
REPAIR & MTC - VEHICLES 226.45122.4050 $0 $0
REPAIR & MTC - OTHER 226.45122.4099 $0 $2,000
EQUIPMENT RENTAL 226.45122.4150 $15,000 $12,000
UNIFORM RENTAL 226.45122.4 170 $1 ,500 $1,500
TOWEL RENTAL 226.45122.4171 $1,100 $1,100
DUES, MEMBERSHIP & SUBSCRIPTIONS 226.45122.4330 $1,500 $1,800
TOWING CHARGES 226.45122.4360 $0 $0
LICENSES & PERMITS 226.45122.4370 $700 $700
CUSTOMER DISCOUNTS 226.45122.4379 $0 $0
BANK CHARGES 226.45122.4398 $5,500 $7,000
MISC OTHER EXPENSE 226.45122.4399 $300 $300
OPENING CELEBRATION EXP 226.45122.4429 $0 $0
2005 BUDGETXLS:Spec Revenue Fund-Comm. Ctr.:8/18/20D4
.
.
.
SPECIAL REVENUE FUND
2005 Budget
Community Center
CapitalOutla
IMPROVEMENTS
MOTOR VEHICLES
FURNITURE & FIXTURES
OFFICE EQUIPMENT
COMPUTER EQUIPMENT
CAPITAL EXPENDITURES - "A" LIST
226.45122.5301
226.45122.5501
226.45122.5601
226.45122.5701
226.45122.5702
226.45122.5801
$0
$0
$0
$0
$0
$23,900
$0
$0
$0
$0
$0
$204,400
Debt Service
LEASE PYMT TO HRA - PRINC
LEASE PYMT TO HRA - INT
TRANSFER TO DEBT SERVICE FD
226.45122.6040
226.45122.6140
226.45122.7205
$0
$0
$662,455
$0
$0
$350,000
Communit Center Pro ramming
RENTAL ROOM SUPPLIES
OFFICE SUPPLIES - PROGRAMMING
OPER SUPPLIES - CONCESSIONS
PARTY ROOM SUPPLIES
CLIMBING WALL SUPPLIES
FITNESS AREA SUPPLIES
GYMNASIUM SUPPLIES
INDOOR PLAY SUPPLIES
POOL SUPPLIES
"THE WAREHOUSE" SUPPLIES
WHEEL PARK SUPPLIES
GEN PROGRAMMING - OP COSTS
NON-FOOD PRODUCTS
T&E/OTHER
CONCESSION FOOD PRODUCTS
PROF SERVICES - FITNESS
PROF SERVICES - PROGRAM INSTR
PROF SERVICES - GENERAL PROGRAMMING
ADVERTISING - PROGRAMMING
EQUIP RENTAL - PROGRAMMING
DU ES/MEM SH I P /SUBSCR-PROGMIN
PRIZES
226.45127.2075
226.45127.2099
226.45127.2145
226.45127.2146
226.45127.2171
226.45127.2172
226.45127.2173
226.45127.2174
226.45127.2175
226.45127.2176
226.45127.2177
226.45127.2198
226.45127.2549
226.45127.2499
226.45127.2541
226.45127.3012
226.45127.3013
226.45127.3199
226.45127.3499
226.45127.4150
226.45127.4330
226.45127.4390
$2,000
$0
$3,000
$6,500
$500
$1,000
$500
$500
$2,000
$500
$500
$7,300
$20,550
$11,300
$50,000
$3,800
$1,500
$1,500
$3,500
$2,000
$250
$1,500
$2,600
$0
$3,000
$6,500
$750
$500
$500
$500
$1,000
$800
$1,500
$8,000
$2,000
$0
$52,000
$2,000
$1,500
$1,000
$3,500
$2,000
$250
$2,500
2005 BUDGET.XLS:Spec Revenue Fund-Comm. Ctr:8/18/2004
.
SPECIAL REVENUE FUND
2005 Budget
Park Fund
REVENUE
CURRENT AD VALOREM TAXES
DELINQUENT AD VALOREM TAXES
MOBILE HOME TAX
PEN & INT" AD VALOREM TAXES
FIELD FEES
TEAM FEES
PARK RENTAL FEES
CONCESSION REVENUE
OTHER CHARGES FOR SERVICES
INTEREST EARNINGS
REFUNDS/REIMBURSEMENTS IN
OTHER MISC REVENUE
TRANSFER FROM GENERAL FUND
TRANSFER FROM OTHER FUNDS
225.31011
225.31021
225.31031
225.31910
225.34771
225.34770
225.34780
225.34772
225.34999
225.36210
225.36290
225.36299
225.39201
225.39203
2004
$653,875
$0
$0
$0
$0
$6,500
$2,000
$0
$0
$5,225
$0
$0
$0
$90,000
2005
$847,515
$0
$0
$0
$500
$6,000
$2,200
$3,000
$0
$6,000
$0
$0
$0
$0
EXPENDITURES
---------------------------------------------
.
Personal Services
SALARIES, FULL TIME - REG
SALARIES, FULL TIME - OT
SALARIES, PART-TIME - REG
SALARIES, PART-TIME - OT
SALARIES, TEMPORARY - REG
SALARIES, TEMPORARY - OT
SALARIES, OTHER
SEVERANCE PAY
PERA CONTRIBUTIONS
FICA CONTRIBUTIONS
MEDICARE CONTRIBUTIONS
HEAL TH/DENTAULlFE INSURANCE
U. C. BENEFIT PAYMENTS
WORKER'S COMP BENEFIT PAYMT
$203,440
$2,750
$0
$0
$38,000
$0
$0
$1,000
$13,615
$15,265
$3,570
$35.460
$0
$0
225.45201.1010
225.45201.1020
225.45201.1030
225.45201.1031
225.45201.1040
225.45201.1050
225.45201.1090
225.45201.1110
225.45201.1210
225.45201.1220
225.45201.1250
225.45201.1310
225.45201.1420
225.45201.1520
S
$235,200
$4,200
$0
$0
$35,500
$0
$0
$0
$0
$15,205
$17,050
$3,990
$38,795
$0
upplies
PRINTED FORMS & PAPER 225.45201.2030 $0 $0
SAFETY SUPPLIES 225.45201.2065 $2,400 $3,000
MISC OFFICE SUPPLIES 225.45201.2099 $200 $250
CLEANING SUPPLIES 225.45201.2110 $600 $700
CLOTHING SUPPLIES 22545201.2111 $650 $725
MOTOR FUELS 22545201.2120 $6,000 $15,000
LUBRICANTS & ADDITIVES 225.45201.2130 $1,600 $2,400
CHEMICAL PRODUCTS 225.45201.2160 $8,500 $10,000
MISC OPERATING SUPPLIES 225.45201.2199 $22,000 $22,000
EQUIPMENT REPAIR PARTS 225.45201.2210 $4,200 $6,200
VEHICLE REPAIR PARTS 225.45201.2211 $3,400 $4,000
TIRES 225.45201.2220 $1,000 $1,500
.
2005 BUDGET.XLS:Spec Revenue Fund.Parks:B/1B/2004
.
SPECIAL REVENUE FUND
2005 Budget
Park Fund
BUILDING REPAIR SUPPLIES
LANDSCAPING MATERIALS
MISC REPAIR & MTC SUPPLIES
225.45201.2230
225.45201.2250
225.45201.2299
$3,600
$4,500
$9,000
$5,000
$20,000
$18,000
Small Tools and Equipment
SMALL TOOLS/MISC
T&E/MACHINERY
T&E/FURNITURE
T&E/OFFICE EQUIPMENT
T&E/COMPUTER EQUIPMENT
T&E/OTHER
225.45201.2410
225.45201.2440
225.45201.2460
225.45201.2471
225.45201.2472
225.45201.2499
$1,500
$0
$0
$0
$0
$0
$1,500
$7,000
$0
$0
$0
$5,000
.
Services and Char es
PROF SERVICES - CUSTODIAL
MAINTENANCE AGREEMENTS
. MISC PROFESSIONAL SERVICES
TELEPHONE
TRAVEL EXPENSE
CONFERENCE & SCHOOLS
FREIGHT
ADVERTISING
GENERAL PUBLIC INFORMATION
VEHICLE INSURANCE
ELECTRIC
GAS
REPAIR & MTC - BUILDINGS
REPAIR & MTC - MACH & EQUIP
REPAIR & MTC - VEHICLES
ADOPT-A-PARK MAINT/EXP
PATHWAY MAINTENANCE
REPAIR & MTC - OTHER
EQUIPMENT RENTAL
UNIFORM RENTAL
MISC RENTALS
DUES, MEMBERSHIP & SUBSCRIPTIONS
BOOKS & PAMPHLETS
TOWING CHARGES
LICENSES & PERMITS
PRIZES
TREE REPLACEMENT
MISC OTHER EXPENSE
PARKS & RECREATION - DEPRECIATION
225.45201,3110
225.45201.3190
225.45201.3199
225.45201.3210
225.45201.3310
225.45201.3320
225.45201.3330
225.45201.3499
225.45201.3520
225.45201.3630
225.45201.3810
225.45201.3830
225.45201.4010
225.45201.4044
225.45201.4050
22545201.4090
225.45201.4091
225.45201.4099
225.45201.4150
225.45201.4170
22545201.4199
225.45201.4330
225.45201.4350
22545201.4360
225.45201.4370
22545201.4390
225.45201.4391
225.45201.4399
$0
$0
$3,400
$2,300
$300
$1,200
$0
$650
$500
$0
$5,000
$800
$3,000
$2,000
$2,000
$3,200
$1,000
$2,000
$500
$3,000
$0
$400
$150
$0
$0
$0
$0
$1 ,500
$0
$0
$0
$5,500
$2,800
$350
$1,600
$0
$650
$600
$0
$5,500
$1,300
$3,300
$2.400
$2,200
$3,200
$1,500
$2,000
$1,400
$2,800
$0
$400
$150
$0
$0
$0
$0
$1 ,500
$402,050
.
Capital Outlay
IMPROVEMENTS 225.45201 _5301 $0 $15,000
MOTOR VEHICLES 225.45201,5501 $30,000 $16,000
FURNITURE & FIXTURES 225.45201,5601 $0 $0
OTHER EQUIPMENT 225.45201,5801 $46,500 $44,000
2005 BUDGET.XLS;Spec Revenue Fund-Parks:8/18/2004
.
SPECIAL REVENUE FUND
2005 Budget
Park Fund
Parks/1m rovements
CITY BALLFIELDS/NSP IMPR 225, $0 $0
SOCCER FIELDS IMPR 225, $0 $12,000
PARK ADA/STRUCTURE IMPR 225. $10,000 $5,000
WEST/EAST BRIDGE PARK IMPR 225. $15,000 $0
PRAIRIE/OTTER CREEK PARK IMP 225. $0 $0
CARDINAL HILLS TOT LOT IMPR 225. $0 $35,000
PIONEER PARK IMPR 225. $30,000 $35,000
RIVER MILL PARK IMPR 225. $0 $0
4th STREET RINK IMPROVEMENT 225. $0 $25,000
WILDWOOD RIDGE PARK/ROLLLlNG WOODS 225. $0 $0
1. Pia round Equipment $0 $0
2. Landscaping & Gradin $0 $0
3. Picnic Tables,Benches & Garba e cans $0 $0
4. Open Air Shelter $0 $0
5_ Trees $0 $0
GROVELAND PARK IMPROVEMENT 225. $65,000 $20,000
TOWER PARKNAllEY VIEW IMPROVEMENT 225. $10,000 $0
ELLISON RESTROOMS 225. $65,000 $50,000
WILDWOOD PARK IMPR 225 $5,000 $0
. COUNTRY CLUB PARK IMPR 225. $20,000 $0
HILLCREST PARK - BALLFIELD FENCE 225. $0 $8,000
PAR WEST IMPROVEMENTS 225. $15,000
MISC OPERATING SUPPLIES 225.45202.2199 $0 $10,000
MISC PROFESSIONAL SERVICES 225.45202.3199 $0 $6,000
NSP Ballfields
Cleanin Su ies
Motor Fuels
lubricants
General 0 eratin Supplies
Misc. Re air/Maint. Supplies
Misc. Professional Services
Electricity
Repair/Maint - Buildin s
Improvements
Other Equi ment
Mise, Other Ex ense
225.45203.2110
225.45203.2120
225.45203.2130
225.45203.2199
225.45203.2299
225.45203,3199
225.45203.3810
225.45203.4010
225.45203.5301
225.45203.5801
225.45203
$150
$500
$100
$500
$2,000
$2,000
$7,000
$200
$25,000
$8,500
$0
$150
$1,000
$250
$600
$3,550
$2,500
$7,000
$500
$38,000
$0
$4,300
.
2005 BUDGET.XLS_Spec Revenue Fund-Parks:8/18/2004
SUMMARY
Debt Service Funds
2005 Budget Forecast
.
REVENUE
2004
2005
Current ad valorem:
Interest:
Special asmt--Count :
Transfer in -Tax Increment:
Transfer in--Communit Center Fund:
Transfer in-Sewer Access Fund (\NINTP note):
$723,293 *
$134,330
$789,609
$118,500
$350,000 *
$500,000
-----------------------------------------------
EXPENDITURES
2004
2005
Principal:
Interest:
Payin a ent fees:
Interest ex :
$4.736,539
$1,412,755
$7,549
$0
$1,811,126
$1,289,607
$5,510
$0
.
'v' ~ '~,:<",:" '.
;T~m~l::'i:BieENrnliF,I1I:REs. .. ..
All other Debt
Comm Ctr Bond
*Scheduled Levy
Less: (1) yr reduction because of bond fund surplus
$1,088,293
(365,000)
$685,000
(335,000)
Net Levy
$723,293
$350,000
.
2005 BUDGETXLS:Debt Service Fund-Forecast:8/18/2Q04
.
CAPITAL OUTLA Y FUND
SUMMARY OF DESIGNA TED FUND BALANCE USES
Fund Balance Reserve: 12-31~03
$1,010,000
Projected Uses: 2004
New Fire Truck Reserve (4th year) $35,000
Land Acquisition - Ind. Park (7th year) $100,000
Library Expansion - Phase I $450,000
2003
New fire Truck Reserve (3rd year) $35,000
Land Acquisition - Ind. Park (6th year) $66,600
2002
Sealcoating Program $35,000
New Fire Truck Reserve (2nd year) $35,000
Land Acquisition - Ind. Park (5th year) $100,000
2001
New Fire Truck Reserve (1 st year balance) $5,000
Land Acquisition - Ind. Park (4th year) $90,000
1999
Land Acquisition - Ind. Park (3rd year) $25,000
1998
Land Acquisition - Ind. Park (2nd year) $75,000
1997
Land Acquisition - Ind Park (1 st year) $75,000
. Concession Bldg - Meadow Oak Park $12,000
Designated Uses Through 2004 $1,138,600
2004 Budgeted Reserve $85,000
2004 Sale of Land - Theater & Culvers $1,250,000
Estimated Undesignated Balance - 12-31-04 $1,206,400
Budgeted Revenue 2005 - without land sales $185,800
Budget Expenditures - 2005
Land Acquisition - Ind. Park (8th year) $100,000
Library Expansion Balance ($800,000-$450,000) $350,000
Fire Truck Reserve (5th year) $35,000
7th St. Extension - Minnesota To Elm $600,000
(1/4) of Phase II Public Works Bldg Expansion $100,000
Deputy Registrar Bldg. -Exterior $30,000
$1,215,000
Project Balance. Capital Outlay Fund 12-31.05 ($77,200)
.
DAWN/EXCELlBUDG ET: COFund-Designated Balances:8/18/2004
. LEVY AND STATE AID
REVENUE COMPARISONS
2003 2004 2005
Base Levy Limit (Taxes) $4,939,980 $5,143,817 $5,988,759
Add: Debt Levy (Taxes) 1 ,842,038 1 ,814,098 1 ,073.293
Sub-Total $6,782,018 $6,957,915 $7,062,052
Additional State Aids:
LGA $18,194 ($18,194) 0
Market Value Homestead included in taxes ($276,882) included in taxes
Credit
Transit Aid (Bus) $26,674 ($26,674) 47,130
Total Tax & Aid Revenue $6,826,886 $6,636,165 $7,109,182
.
.
DAWN/XCELlBUDGET:Levy&StateAid Comparison:8/18/2004
.
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2005 PURCHASE REQUESTS
PRELIMINARY BUDGET 2005
.
Concession Counter Showcase Ability to display items, increase pro-shop $5,000
TV's Mounted in Fitness Area Changing to FM radio signal for audio $2,000
Fitness Equipment Replace 2 bikes, new cross trainer & back row $11,000
Picnic Tables Patio and Areas around MCC $8,000
Security Camera East end of pool to cover blind spots $1,000
Permanent Signs Around building, Pool Rules, etc. $7,500
Web-Site for MCC Software Purchase .:f $4,000
Replace Pool Furniture 26 of 52 Chairs $3,800
Table Replacement Eight foot tables $4,200
Conference Call Equipment For meeting rooms $600
Mural Painted Birthday Party Room $2,000
Counter Replacement & Ice Machine Catering Kitchen by Miss. Room $11 ,000
Concession Equipment Commercial microwave & pizza ovens $1,200
Upgrade Electrical Front Counter and Gymnasium $6,000
Air Handling Improvements For Aquatic Area as recommended by Eng. $125,000
Replace Pulley Unit De-humidification Unit $4,500
Cap Door Frames Family Locker Room to start $4,400
Pool Area window sill improvements Pitting due to standing water $2,000
Snow removal equipment Smaller snowblowers for entryways $1,200
TOTAL "A" PRIORITIES $204,400
Christmas Decorations MCC Hallways and exterior $5,000
Shoe Cubby/Bench Placed outside the family locker room $5,000
Deck Storage and Carts Swim lesson equipment $2,000
Information Kiosk Permanent in Main Hallway $6,000
Replace benches In Family Locker room $7,750
TOTAL "B" PRIORITIES $25,750
.
.
Community center sign Building mounted facing west parking lot $3,500
Landscaping Move irrigation lines, trees & south side $5,000
Indoor Play Structure Add on large component $45,000
Staging Material F or theater group and other functions $5, 1 00
Council Dias Fix De-lamination ???
Pool Games BbalI nets, water polo nets $1,000
Mural Painted Around Family hot tub $2,000
Water Toy Zero Entry area palm tree $3,000
Shallow depth refrigerator Miss. Room Alcohol providers use $2,000
Ornamental Trees Along interior Gallery Hallway $1,000
Carpet Bridge Meeting Room Noise reduction, comfort $2,700
TOTAL "C" PRIORITIES - $70,300
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