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City Council Minutes 07-28-1997MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, July 28, 1997 - 7 p.m. Members Present: Bill Fair, Clint Herbst, Bruce Thielen, Brian Stumpf, Roger Carlson Members Absent: None 2. Approval of minutes of the regular meeting held June 23, 1997. A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRUCE THIELEN TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD JUNE 23, 1997, AS WRITTEN. Motion carried unanimously. 3. Approval of minutes of the emergency meeting held July 3, 1997 A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER CARLSON TO APPROVE THE MINUTES OF THE EMERGENCY MEETING HELD JULY 3, 1997, AS WRITTEN. Voting in favor: Brian Stumpf, Roger Carlson, Bill Fair, Bruce Thielen. Abstaining: Clint Herbst. Motion carried. 4. Approval of minutes of the special meeting held July, 1997 A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD JULY 9, 1997, AS WRITTEN. Voting in favor: Bruce Thielen, Roger Carlson, Bill Fair. Abstaining: Clint Herbst, Brian Stumpf. Motion carried. 5. Approval of minutes of the regular meeting held July 14, 1_ 997. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD JULY 14, 19972 AS WRITTEN. Motion carried unanimously. 6. Consideration of adding items to the agenda None added. 7. Citizens comments/petitions requests and complaints. None forthcoming. Page 1 Council Minutes - 7/28/97 A. Consideration of change order #5 for Project 93-14C, Wastewater Treatment Plant expansion B. Consideration of final plat approval of the Monticello Big Lake Hospital District Plat MOTION BY CLINT HERBST AND SECONDED BY BRUCE THIELEN TO APPROVE ADOPTION OF THE CONSENT AGENDA, WHICH INCLUDES APPROVAL OF THE CHANGE ORDER IN THE AMOUNT OF $10,635 AND APPROVAL OF THE MONTICELLO-BIG LAKE HOSPITAL DISTRICT PLAT. Motion carried unanimously. 9. Consideration of items removed from the consent agenda for discussion. None. 10. Public hearing -- Consideration of adopting proposed assessment roll for delinquent utility bills and certification of assessment roll to County Auditor Mayor Fair opened the public hearing. There being no public comments, Mayor Fair closed the public hearing. AFTER DISCUSSION, MOTION BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO ADOPT THE ASSESSMENT ROLL AS PREPARED. Motion passed unanimously. SEE RESOLUTION 97-26. 11. Public hearing on high school trunk storm sewer improvements, Projec 97- 07C. City Engineer Bret Weiss described the scope of the project and the proposed funding program. He noted that the storm sewer will provide trunk services to a large area, including the Cardinal Hills development and School District property. In addition, it will serve areas outside of the city, including portions of the Nelson property south of Cardinal Hills. Weiss noted that the total cost was estimated at $350,000. Fees and assessments are as follows: Trunk fee derived from the School District is $176,000 and the assessment for lateral benefit to be paid by the School District is $120,000. The average total cost to Cardinal Hills residents is $167 per property. Mayor Fair opened the public hearing. Residents from the Cardinal Hills development were present to ask questions and express concerns. Major questions and answers are as follows: There was a concern that the project was needed due to the school construction. Page 2 Council Minutes - 7/28/97 Why shouldn't the School District pay for all of the cost? Weiss noted that a portion of the water that will be managed by the system comes from Cardinal Hills and, therefore, in accordance with assessment policy, this development area should pay for a share of the cost to manage storm water. Why wasn't this project done when Cardinal Hills was constructed? Weiss noted that the cost to complete the project was not affordable at that time and the timing was not right to build the facility six years ago because there were no defined designs for development at the school site at that time. Do other developments contribute? O'Neill noted that no other existing developments are included in this project because no other developments contribute storm water; however, in accordance with policies adopted after establishment of Cardinal Hills, new development pays a trunk storm sewer fee of $4,900/acre minus credits for on-site ponding. The trunk fee is accounted for at the front end and incorporated into the cost of the lots. How can the assessment be paid? It can be paid immediately after the project is completed upon approval of the assessment roll, or it can be paid in annual installments over a period of 10 years. Mayor Fair closed the public hearing. 12. Presentation by members of the Rivers of Hope organization requesting funding consideration for 1998 budget Representatives from the Rivers of Hope organization provided a review of the services provided to families in the Monticello area and requested a donation of $5,000 to assist the organization in providing such services. Mayor Fair thanked the representatives for the presentation and requested that the item be placed in the preliminary budget for review by Council for possible funding in 1998. 13. Presentation of an annual report on the Superior FCR Landfill operation and an update on their proposed expansion project A report was provided by Superior FCR Landfill regarding the operation and expansion of the landfill operation. Council was concerned about the height of the landfill. No action taken. 14. Consideration of submitting petitions for annexation to the Municipal Board and consider approving joint resolutions supporting annexation requests City Council reviewed petitions from nine property owners that desired annexation to the city. It was noted that all of the properties have immediate Page 3 Council Minutes - 7/28/97 access to sanitary sewer facilities. A sanitary sewer line will need to be extended under the freeway to provide capacity sufficient to serve more that 25 lots in the Hoglund and Rolstad annexation areas. Bill Pritchard from Orrin Thompson homes indicated his company's interest. He noted that his company has been here two years and requested that the matter of annexation be moved forward to the Municipal Board. Steve Ryan of Lyman Development Company expressed his interest in development of a 106 -acre site in 1998. Brian Stumpf asked if this goes as far as the Municipal Board? Who is going to pay the cost for the annexation? Brian Stumpf was concerned that the committee did not have its opportunity to complete its work. Bruce Thielen responded by saying that he asked specifically if the committee would be able to negotiate more favorable terms than the terms provided by the committee and the response from the committee members was no. Clint Herbst noted that we were very close to avoiding going to the Municipal Board on all of the annexation requests listed. Bruce Thielen responded by saying the terms were one-sided and the City was better off following Municipal Board annexation procedures. Ken Scadden noted that he was a committee member and he thought we had a deal. He did not know there was a hang-up. AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO DENY THE ANNEXATION REQUESTS. Voting in favor: Brian Stumpf and Clint Herbst. Opposed: Bill Fair, Roger Carlson and Bruce Thielen. Motion failed. MOTION BY ROGER CARLSON AND SECONDED BY BRUCE THIELEN TO SUPPORT ANNEXATION OF THE PARCELS LISTED AND REQUEST THAT THE TOWNSHIP CONSIDER SIGNING A JOINT RESOLUTION SUPPORTING ANNEXATION. Township will be requested to make its decision by the second meeting in August. If no decision is made, the requests would be forwarded to the Municipal Board. Motion includes request for annexation of the 60 -acre city parcel north of the Kjellberg West Mobile Home Park. Voting in favor: Bruce Thielen, Bill Fair, and Roger Carlson. Opposed: Clint Herbst and Brian Stumpf. Motion carried. SEE RESOLUTIONS 97-27, 97-28, 97-29, 97-30, 97-312 97-322 97-332 97-34, 97-35, and 97-35A. Page 4 Council Minutes - 7/28/97 15. Consideration of a requeat by post office landlord to purchase adjacent vacaD parcel of additiQnal post office access, AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO AUTHORIZE AN APPRAISAL AND MAKE AN OFFER TO SELL THE PARCEL TO THE POST OFFICE PROPERTY OWNER. Motion carried unanimously. 16. Consideration to review for adoption the Downtown Revitalization Funding Guidelines. Council reviewed the guidelines. Bill Fair noted that the guidelines were clear and understandable. Roger Carlson stated that he was involved in the effort by the EDA to develop the policy. It will be a useful tool to be used in helping rebuild businesses. MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRIAN STUMPF TO APPROVE THE DOWNTOWN MONTICELLO REVITALIZATION FUND GUIDELINES. Motion carried unanimously. 17. Informational update on the Monticello animal facility. Public Works Director John Simola provided an update on the development of the animal facility on the site of the water reservoir in Oakwood Industrial Park. AFTER DISCUSSION, MOTION BY ROGER CARLSON AND SECONDED BY BRIAN STUMPF TO APPROVE THE DESIGN AND LOCATION OF THE BUILDING AND AUTHORIZE CITY STAFF TO OBTAIN QUOTES FOR THE VARIOUS SECTIONS OF WORK AND ACT AS GENERAL CONTRACTOR. Once costs are assembled, they will be submitted to Council for further review. Motion carried unanimously. 18. Consideration of bills for the last half of July. MOTION BY CLINT HERBST AND SECONDED BY ROGER CARLSON TO PAY BILLS AS SUBMITTED. Motion carried unanimously. 19. Other Matters. Special meeting with the IDC and Planning Commission was scheduled for September 29, 1997, at 7 p.m. Jeff UNei Assistant Administrator Page 5