City Council Agenda Packet 01-25-1999 Special
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AGENDA
SI>ECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, January 25, 1999 - 6 p.m.
Mayor: Roger Belsaas
Council Members: Clint Herbst, Brian Stumpf~ Roger Carlson, Bruce Thielen
1. Call to order.
2. Consideration of design alternatives for improving safety and traffic flow at the
intersection of Highway 25 and Broadway.
3. Adjournment.
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Special Council Agenda - 1125/99
2.
Consideration of design alternatives for improving safety and traffic flow at the
intersection of Highway 25 and Broadway. (J.O.)
A. REFERENCE AND BACKGROUND:
City Council is asked to conduct a review of design alternatives for improving safety and
traffic flow at the intersection of Highway 25 and Broadway. The need for the study is
due to the rate of accidents and tramc congestion caused by vehicles coming to and from
points north of the river.
Provided to you are two basic options for improving design which stem from previous
discussions. Option #3 calls for creation of a new driving lane, which results in removal
of the parking lane and sidewalk node from Cedar Street to Highway 25. Option #3A
also results in a new through-lane but accomplishes this by removing the center island
and by lining up the left-hand turn lffiles. These alternatives have been prepared jointly
by MN/DOT, Wright County, and the City of Monticello. Both MN/DOT and Wright
County prefer option #3A. Following are the advantages and disadvantages of each
option.
Safety
According to the traffic engineers, option #3A will enhance safety for vehicles turning
left because the line of sight for viewing oncoming vehicles is better. Option #3A also
creates more separation between pedestrians ffild the through lane. On the other hand,
option #3A includes a narrow parking lane (8 ft), creating opportunities for conflicts
between parking activities and traHic using the through lane.
Cost
According to Construction Inspector Tom Bose's estimates, the cost to complete the
improvement according to option #3 would include time and materials for City staff to
remove the node, replace the curb, and install bridge railing. The cost for option #3A is
estimated at $24,358. Option #3A is more expensive due to the cost to remove the center
island and replace it with a narrow curb/lane delineator. Under both options, the cost to
modify the signal will be funded by MN/DOT.
Parking
Option #3 removes parking in front of the theater and eliminates the parking area as a
pick-up and drop-off spot.
Truck Turning Movements
Option #3A may result in some difficulty for trucks turning left onto Broadway coming
from the bridge. This is because the space that trucks must negotiate is reduced. This
could be viewed as a positive feature because it may encourage more big trucks to use
Highway 25 as the preferred route to the freeway.
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Special Council Agenda - 1/25/99
B. ALTERNATIVE ACTIONS:
1. Motion to select alternative #3 and direct staff to negotiate a cost-share program
with MN/DOT, Wright County, and thc City based on past cost-sharing practices.
2. Motion to select alternative #3A and direct stair to negotiate a cost-share program
with MN/DOT, Wright County, and the City based on past cost-sharing practices.
C. STAFF RECOMMENDATION:
Alternative #3A is preferred due to safety considerations and minimal impact on parking.
It is our view that the higher cost is offset by the advantages noted above, as well as long-
range projections.
D. SUPPORTING DATA:
Traffic diagrams.
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AGENDA
SPECIAL MEETING - MONTICELLO CITY COlJNCIL
Monday, .January 25, 1999 - 5:30 p.m.
Mayor: Roger Belsaas
Council Members: Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen
1 . Call to order.
2. Consideration of appointments to HRA.
3. Consideration of staggered terms for Planning Commission members.
4. Adjournment.
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Special Council Agenda - 1/25/99
2.
Consideration of appointments to HRA. (K.D. for O.K.)
A. REFERENCE AND BACKGROUND:
At the January 11 meeting, Council tabled thc annual appointment to thc HRA pending
further discussion at a special meeting. Attached for your review is a copy of the HRA
bylaws. Following are the terms of the current HRA members: 7.
Dan Frie
Brad Barger
Darrin Lahr
Bob Murray
Steve Andrews
12/1998
12/1999
12/2000
12/2001
12/2002
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Section 1.
Section 2.
Section 3.
Section 4.
Section 1.
Section 2.
AMENDED
BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MONTICELLO, MINNESOTA
ARTICLE I
THE AUTHORITY
Name of Authority. The name of the Authority shall be the "Housing and
Redevelopment Authority in and for the City of Monticello, Minnesota."
Seal of Authority. The seal of the Authority shall be in the form ofa circle and
shall bear the name of the Authority and the year of its organization.
Office of the Authority: Place of Meeting. The office of the Authority shall be at
such place in the city of Monticello, Minnesota, as the Authority may from time
to time determine by resolution. Regular and special meetings of the Board of
Commissioners shall be open to the public and shall be held in Monticello City
Hall at 250 East Broadway, Monticello, Minnesota; provided, however, that upon
three days written notice to the Commissioners of the place of such meeting, any
regular or special meeting may be held at such place within the city of Monticello
as the notice shall designate.
Powers of the Authority. The Authority, by and in its corporate name, shall have
and exercise all powers, functions, rights, and privileges pursuant to Minnesota
Statutes 469.001. et seq.
ARTICLE II
COMMISSIONERS
Authority. The business and affairs of the Authority shall be managed by or
under the authority of the Board of Commissioners, except as otherwise permitted
by statute.
Number. Oualification. and Term of Office. There shall be five Commissioners
appointed by the Mayor of Monticello and approved by the City Council.
Commissioners shall be natural persons, at least 18 years of age, and must reside
in the city of Monticello. Commissioners shall serve a term of five years with one
Commissioner's term expiring each year.
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Section 3.
Section 4.
Section 1.
Section 2.
Section 3.
Section 4.
Vacancies. Vacancies on the Board of Commissioners occurring by reason of
death, resignation, removal, or disqualification shall be filled for the unexpired
term by the Mayor in accordance with the procedures set forth in Article II,
Section 2.
Removal. For inefficiency or neglect of duty, or misconduct in office, a
Commissioner may be removed from office by the City Council in accordance
with Minnesota Statute 469.010.
ARTICLE III
OFFICERS
Officers. The Officers of the Authority shall consist ofa Chair, Vice-Chair, and a
Secretary- Treasurer. The Chair and Vice-Chair shall be elected from among the
Commissioners. A Commissioner shall not hold more than one of the above-
named offices at the same time. The Secretary-Treasurer shall be appointed by
the Commissioners.
Chair. The Chair shall preside at all meetings ofthe Board of Commissioners if
present. Except as otherwise authorized by resolution ofthe Board of
Commissioners, the Chair shall sign all contracts, deeds, and other instruments
made by the Authority. At each meeting, the Chair shall submit such
recommendations and information as considered proper concerning the business,
affairs, and policies of the Authority. Except as otherwise provided by resolution
of the Board of Commissioners, all such orders and checks shall be counter-
signed by the Chair.
Vice-Chair. The Vice-Chair shall perform the duties of the Chair in the absence
or incapacity of the Chair; and in case of resignation or death of the Chair, the
Vice-Chair shall perform such duties as are imposed on the Chair until such time
as the Board of Commissioners shall select a new Chair.
If in the event a quorum is present and the Chair and Vice-Chair are absent or
unable to attend a meeting of the Board of Commissioners. The three remaining
members shall elect from among the remaining Commissioners a Chair for the
said meeting.
Secretary-Treasurer. The Secretary-Treasurer shall perform the duties of the
office of Secretary-Treasurer. The Secretary-Treasurer may delegate the
responsibility for recording the Minutes of the Board of Commissioner meetings
to the Executive Director or to the Authority Office Secretary as is determined
appropriate by the Secretary-Treasurer. The Secretary-Treasurer shall sign all
orders and checks for the payment of money and shall payout and disburse such
moneys under the direction of the Authority.
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Section 5.
Additional Duties. The Officers of the Authority shall perform such other duties
and functions as may from time to time be required by the Authority or the bylaws
or rules and regulations of the Authority.
Section 6.
Election or Appointment. The Chair and Vice-Chair shall be elected at the annual
meeting of the Board of Commissioners from among the Commissioners of the
Authority and shall hold office for one year or until their successors are elected
and qualified. The Secretary-Treasurer shall be appointed at the annual meeting
of the Board of Commissioners by the Commissioners.
Section 7.
Vacancies. Should the office of the Chair, Vice-Chair, or Secretary-Treasurer
become vacant, the Board of Commissioners shall elect a successor from its
members at the next regular meeting, and such election shall be for the unexpired
term of said office.
ARTICLE IV
EXECUTIVE DIRECTOR
The Authority shall employ an Executive Director who shall have general supervision over the
administration of its business and affairs, subject to the direction of the Board of Commissioners.
As assistant to the Secretary-Treasurer, the Executive Director shall ensure that proper records of
the Authority are maintained. The Executive Director (or designee) shall act as Secretary of the
meeting of the Board of Commissioners and shall keep a record of the proceedings in ajoumal of
proceedings to be kept for such purposes (the minutes of the proceedings are to be signed by the
recorder plus the Authority Commissioner acting as Chair at the meeting). The Executive
Director shall perform all duties incident to the Executive Director position as may be assigned
by the position description as approved by the Board of Commissioners. The Executive Director
shall keep in safe custody the seal of the Authority and shall have the power to affix such seal to
all contracts and instruments authorized to be executed by the Authority.
The Executive Director shall have the care and custody of all funds of the Authority and shall
deposit the same in the name of the Authority in such bank or banks as the Board of
Commissioners may select. The Executive Director shall be charged with the management of the
housing projects of Authority.
The Executive Director shall keep regular books of accounts showing receipts and expenditures
and shall render to the Board of Commissioners, at each regular meeting (or more often when
requested), an account of his /her transactions and also of the financial condition of the Authority.
The Executive Director shall give such bond of the faithful performance of duties as the Board of
Commissioners may determine.
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The Executive Director shall be appointed by the Board of Commissioners. Any person
appointed to fill the office of Executive Director, or any vacancy therein, shall have such term as
the Board of Commissioners fixes, but no Commissioner of the Board of Commissioners shall be
eligible to this office. When the office of Executive Director becomes vacant, the Board of
Commissioners shall appoint a successor, as aforesaid.
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The compensation of the Executive Director shall be approved by the Board of Commissioners.
ARTICLE V
ADDITIONAL PERSONNEL
The Board of Commissioners may from time to time employ such personnel as it deems
necessary to exercise its power, duties, and functions as prescribed by the Municipal Housing
and Redevelopment Law of Minnesota applicable thereto. The selection and compensation of
such personnel (including the Executive Director) shall be determined by the Board of
Commissioners subject to the laws of the State of Minnesota.
Section 1.
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Section 2.
Section 3.
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ARTICLE VI
MEETINGS
Annual Meeting. The annual meeting of the Board of Commissioners shall be
held on the second Wednesday of April at 7 p.m. at the regular meeting place of
the Board of Commissioners; provided, however, that the date/time of the annual
meeting may be postponed to a subsequent date/time upon the vote of a majority
of Commissioners in office at any time taken at any regular or special meeting.
Regular Meetin~s. Monthly meetings shall be held without notice at the regular
meeting place of the Board of Commissioners on the second Wednesday of each
month at 7 p.m. unless the same shall be a legal holiday, in which event said
meeting shall be held on the next succeeding secular day. In the event the
date/time/meetings place of a particular meeting must be changed, the Chair may
make such change deemed necessary by notifying all Commissioners by
delivering (by staff) a notice to their home address at any time prior to the
meeting or mailing a notice to the business or home address at least three (3)
working days prior to the date of such regular meeting.
Special Meetings. Special meetings of the Board of Commissioners may be
called by the Chair or two members of the Board of Commissioners for the
purpose of transacting any business designated in the call. The call (including
location of meeting) for a special meeting may be delivered at any time prior to
the time of the proposed meeting to each member of the Board of Commissioners
or may be mailed to the business or home address of each member of the Board of
Commissioners at least three (3) working days prior to the date of such special
meeting. At such special meeting, no business shall be considered other than as
designated in the call; but if all of the members of the Authority are present at a
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special meeting, any and all business may be transacted at such special meeting.
Notice of any special meeting shall be given in accordance with Minnesota
Statutes, Section 471.705, subd. Ie, or any successor statute regarding notice of
meetings of public bodies.
ARTICLE VII
QUORUM
The powers of the Authority shall be vested in the Commissioners thereof in office from time to
time. Three Commissioners constitute a quorum (except as noted below) for the purpose of
conducting its business and exercising its powers and for all other purposes, but a smaller
number may adjourn from time to time until a quorum is obtained. When a quorum is in
attendance, action may be taken by the Board of Commissioners upon a vote of a majority of the
Commissioners present (except as noted below).
Exception: In regard to action on the annual Authority operating budget, or revisions thereto,
there must be at least four Commissioners present, and the majority of those present must vote in
favor of such for the matter to be approved.
ARTICLE VIII
ORDER OF BUSINESS
Section 1.
Order of Business. At the regular meetings of the Board of Commissioners, the
following shall be the Order of Business:
1. Roll call
2. Reading and approval of minutes of the previous meeting
3. Items not contained in the agenda
4. New business
5. Bills and communications
6. Project update by Executive Director
7. Other Business
8. Adjournment
All resolutions shall be in writing and shall be copied in the journal ofthe
proceedings of the Board of Commissioners.
ARTICLE IX
MANNER OF VOTING
The voting on all questions coming before the Board of Commissioners shall be by roll call, and
yeas and nays shall shall be entered upon the minutes of such meeting. The Chair and all
members of the Board of Commissioners at every meeting of said Board of Commissioners shall
be entitled to a vote. In the event that any Commissioners shall have a personal interest of any
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kind in a matter then before the Board of Commissioners, the Commissioners shall disclose
his/her interest and be disqualified from voting upon the matter, and the Secretary shall so record
in the minutes that no vote was cast by said Commissioner.
ARTICLE X
EXECUTION OF CONTRACTS
All contracts, notes, and other written agreements or instruments to which the Authority is a
party or signatory or by which the Authority may be bound shall be executed by the Chair and
Executive Director. If the Executive Director is absent or otherwise unable to execute a
document, the Secretary-Treasurer may execute the document.
ARTICLE XI
AMENDMENTS
The bylaws of the Board of Commissioners shall be amended by Resolution only with the
approval of at least a majority of the Commissioners in office at any time.
These bylaws were adopted as the bylaws of the Authority by the Board of Commissioners on
July 8, 1997.
These bylaws were adopted as the bylaws of the Authority by the Board of Commissioners on
September 2, 1998.
KARENIOFFICEIQLLlEIBYLAW$.HRA: 8/24/98
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Special Council Agenda - 1/25/99
3.
Consideration of staggered terms for Planning Commission members. (K.D. for
1.0.)
A. REFERENCE AND BACKGROUND:
At the January 11 meeting, Council tabled the annual appointments to the Planning
Commission pending research and additional discussion regarding staggered terms. The
current city ordinance establishing the Planning Commission states that all members shall
be appointed for a one-year term. If the Council wishes to stagger the terms, an
ordinance amendment would need to be adopted.
Following are the current members of the Planning Commission to be reappointed:
Dick Frie
Richard Carlson
Rod Dragsten
Roy Popilek
Robbie Smith
B. ALTERNATIVE ACTIONS:
1.
Motion to direct staff to prepare an ordinance amendment changing the length of
the terms for the Planning Commission members.
2. Do not stagger the Planning Commission terms and reappoint the current
members for one-year terms.
C. STAFF RECOMMENDATION:
The Deputy City Administrator recommends that individual terms be discussed with the
Planning Commission members and return to City Council with a formal ordinance
amendment and recommendation for term expirations.
D. SUPPORTING DATA:
Copy of current Planning Commission ordinance.
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SECTION:
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2-1-2:
CHAPTER 1
~u~R.~Al'-
OR.b/Nfl-NeE
PLANNING COMMISSION
Composition
Organization; Meetings
COMPOSITION: The Planning Commission shall consist of five (5) members appointed
by the Council. No member ofthe Planning Commission shall hold any other public
office in the City.
All members shall be appointed for a one-year term; however, said term may be
terminated earlier by the Council. Said terms are to commence on the day of
appointment. Vacancies during the terms shall be filled by the Council for the unexpired
portion of the term. Every appointed member shall, before entering upon the discharge of
his duties, take an oath that he will faithfully discharge the duties of his office. All
members who attend at least one monthly meeting shall receive compensation of $50.00
for that month.
ORGANIZATION; MEETINGS: The Commission shall elect a chairman from among
its appointed members for a term of one year, and the Commission may create and fill
such other offices as it may determine.
The Planning Commission shall hold at least one (1) regular meeting each month. This
meeting shall be held on the first Tuesday. Regular meetings shall commence at seven
o'clock (7:00) p.m. Hearings shall be heard as soon thereafter as possible. The Planning
Commission shall adopt rules for the transaction of business and shall keep a record of its
resolutions, transactions, and findings, which record shall be a public record.
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MONTICELLO CITY ORDINANCE
TITLE II/Chpt 1/Page 1