City Council Agenda Packet 01-11-1999
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AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, January 11,1999 - 7 p.m.
Mayor: Roger Belsaas
Council Members: Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen
1. Call to order.
2.
A.
Approval of minutes of the special meeting held December 9, 1998.
B. Approval of minutes of the regular meeting held December 14, 1998.
3. Consideration of adding items to the agenda.
4. Citizens comments/petitions, requests, and complaints.
5. Consent agenda.
A.
Consideration of contract renewal with Elk River Landfill, Inc., for the disposal of
refuse.
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B.
Consideration of hiring Park Maintenance Worker.
C. Consideration of approval of the Riverview Square commercial subdivision
within the PZM zoning district. Applicant, Richard Williamson.
6. Consideration of items removed from the agenda for discussion.
7. Review ofEA Wand consideration of comments for the Otter Creek sand and gravel
mining operations proposed by Otter Creek, LLC (John Chadwick).
8. Consideration of authorizing execution of a Letter of Acknowledgement for TlF
assistance for redevelopment of the KI ucas property.
9. Consideration of annual appointments for 1999.
10. Review recommendations from community center small group and provide direction for
establishing management program and policies and design modifications.
11.
t 12.
13.
Consideration of Change Order No. 18 for City Project 93-14C, expansion of the
Monticello Wastewater Treatment Facility.
Consideration of bills for the last half of December and first halfof January.
Adjournment.
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Wednesday, December 9,1998 - 5 p.m.
Members Present: Bill Fair, Clint Herbst, Roger Carlson, Bruce Thielen
Members Absent: Brian Stumpf
A special meeting of the City Council was held for the purpose of allowing public comment on
the proposed 1999 City budget and resulting tax levy.
City Administrator Rick Wolfsteller reported that at the first budget workshop, Council adoptcd
a preliminary tax levy at the maximum allowed totaling $4,802,470; however, staff was directed
to reduce the $353,000 non-debt portion of the levy increase by approximately one-third. After
further workshops, the proposed tax levy was reduced to $4,617,725, which amounts to a total
levy increase of 18.5%,15% of which is due to debt, and 4.3% related to non-debt portions of the
budget. The City Administrator reviewed residential homestead and commercial tax information
for 1998 vs. 1999 and noted that, when considering the proposed City levy and proposed
maximum levies of the County, School, and Hospital Districts, almost all homestead and
commercial properties would see a reduction in their 1999 taxes.
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Councilmember Clint Herbst stated that the proposed taxes he received for his property showed
the City's portion of taxes increasing $250 and noted his concern regarding statements that taxes
will decrease. The City Administrator responded that according to information received from the
County Auditor, a home valued at $175,000 and using the maximum levy amounts would rcsult
in a $75 increase; however, when the City's levy amount was lowered from the maximum
amount, the total tax calculated to a $25 decrease. Councilmember Bruce Thielen added that
property tax calculations also depend on shifting of the tax burden by the State.
Mayor Fair opened the public hearing.
Mr. Mark Haider of 1230 West River Street stated that he felt the City was missing out on
possible state aid since Monticello receives only 3.5% and the average for other cities is
approximately 35%. Mayor Fair responded that Monticello's state aid is much less due to its
large tax capacity.
Mr. Craig Weber of 1440 Oak Ridge Circle stated that the valuation for his house increased
6.1 %, and the City's portion of taxes increased 37.7%. He also noted that Buffalo has a budget
that is about half of Monticello's and felt that Monticello should begin saving money for the
future. Mayor Fair and staff noted that the City had a no-growth budget for many years and is
now in the process of catching up. In addition, the City's tax capacity was decreased by $1.2
million due to legislation changes, which lowercd taxes for commercial and industrial properties
and shifted more of the burden to residential properties.
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Special Council Minutes - 12/9/98
Mr. Dick VanAllen, Chairman of the Industrial Development Committee, noted that the amount
to be set aside for purchase of industrial property was reduced from $75,000 to $25,000, and he
requested that Council consider increasing the amount back to $75,000. He noted that the City
needs industrial developmcnt to replace future decreases in the NSP tax base. Council members
noted that industrial development had been discussed at the budget workshops and that reserve
funds could be used for industrial projects if necessary.
Mr. Scott Douglas stated that he hasn't seen a decrease in taxes for his commercial property
resulting from the legislation chmlges.
Economic Development Director Ollie Koropchak also requested that Council consider
increasing the industrial property budget amount from $25,000 to $75,000, not necessarily for a
specific project but more for future development.
Mr. Pat Brennan of 2328 Eastwood Circle stated that the City needs to control spending and
asked why his taxes increased $84 due to spending. Mayor Fair responded that when the taxes
were calculated initially, the maximum levy mnount was used; however, the levy amount was
reduced during the Council budget workshops. The City Administrator added that the tax
amount increases when a structure is built on the lot.
City Administrator Rick Wolfsteller explained that a portion of the City's increase is due to tax
rate changes in industrial and commercial, which shifted additional tax burden to residential
properties. Because 70% of Monticello's tax base is commercial/industrial, the tax burden shift
is very noticeable.
There being no further public comment, Mayor Fair closed the public hearing.
Mayor Fair noted that Council would be considering adoption of the final budget at their regular
meeting on December 14,1998.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO
ADJOURN. Motion carried unanimously.
Karen Doty
Deputy City Clerk
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MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, December 14, 1998 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Brucc Thielen
Members Absent: None
2.
Approval of minutes of the special meeting held November 18. 1998.
A.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE
THIELEN TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD
NOVEMBER 18,1998, AS WRITTEN. Motion carried unanimously.
B. Approval of minutes of the regular meeting held November 23.1998.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
NOVEMBER 23,1998, AS WRITTEN. Motion carried unanimously.
3.
Consideration of adding items to the agenda.
A. Performance evaluations.
Councilmember Clint Herbst suggested that performance evaluation forms be
distributed to the Council for the purpose of completing the evaluation process for
the City Administrator. In addition, he requested that the City Council receive
copies of employee evaluations for their review. Councilmember Bruce Thielen
also suggested that the Council establish a personnel committee for the purpose of
discussing evaluations with the City Administrator and/or department heads.
Mayor Fair recommended that establishment of a personnel committee be placed
on the Council agenda in January.
B. Councilmember Brian Stumpfrequested that item #10 of the agenda be added to
the consent agenda for approval as recommended in the staff report. Public
Works Director John Simola added that the recommendation for approval should
include that total retainage should equal $350,000.
4. Citizens comments/petitions. requests. and complaints.
A.
City resident John Sandberg asked Councilmembers Clint Herbst and Brian
Stumpf if they had been contacted by him prior to this meeting, to which they
both responded that they had not.
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Council Minutes - 12/14/98
Mr. Sandberg then stated that he felt the infonnation submitted to the lIRA and
City Council regarding community center expenses to date was inaccurate and
that they might have voted differently if the information had been correct. It was
his view that the expenses were portrayed as being unable to recuperate if the
project was stopped. He cited the $1 million in expenses by Donlar Contractors,
prior to the contract being signed or work performed; $400,000 in sitc acquisition;
bond fees; and $50,000 original buyout.
City Administrator Rick WolfstelIer responded that he had received a letter from
Donlar which stated their estimate of cost to datc if the project was stopped. It
was the opinion of the City Attorney that the day the bids were reviewed and
accepted was the day the City actually had a contract with Donlar.
Mr. Sandberg continued his comments by stating that the Mayor owed an apology
to Councilmembers Stumpf and Herbst, the Concerned Citizens of Monticello, as
well as himself for false information contained in thc Mayor's November letter to
the public regarding the community center issue. In addition, he requested full
information fi-om the City Administrator regarding the community center
expenses to date.
B.
Mr. Scott Douglas reported to the Council that at previous meetings, it had been
stated that the State would step in with additional state aid in the event NSP's
taxes were decreased; however, he informed Council of a newspaper article which
stated that Anderson Windows and the City of Bayport were left to work out an
agreement without additional aid from the State.
C. Mr. Dan Goeman submitted a letter to the City Council requesting that the
Southwest Area Plan remain in place as part ofthe City's Comprehensive Plan
and not be removed from the joint City/Township agreement as requested by the
MOAA Board.
5. Consent agenda.
A. Consideration of fund transfers for 1998. Recommendation: Approve the
transfers as recommended in the City Administrator's agenda report.
B. Consideration of ratifying union contract renewal. Recommendation: Approve
the negotiated 3-year contract for the union membership as outlined in the City
Administrator's agenda report.
C.
Consideration of a preliminary plat for an 80-10t residential subdivision known as
Rolling Woods. Applicant. G.P. Land Corporation. Rccommendation: Approve
the preliminary plat for the Rolling Woods subdivision as submitted contingent
upon the City Engineer's review and approval. Approval is based on the finding
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that the subdivision is consistent with the direction of the Comprehensive Plan
and complies with the provisions of the Monticello Zoning and Subdivision
Ordinances.
D.
Consideration of approving final payment on high school storm sewer. Proiect 97-
07C - Arcon Construction. Rccommendation: Approve the final payment
request to Arcon Construction in the amount of $21 ,071.28 for the high school
trunk storm sewer, Project 97-07C.
E.
Consideration of a resolution requesti ng State approval of Highway 25 access at
Chelsea Road. School Boulevard. and Dundas Road. Recommendation:
Approve a resolution requesting State approval of Highway 25 access at Chelsea
Road, School Boulevard, and Dundas Road. SEE RESOLUTION 98-55.
F.
Consideration of employment of professional services for materials testing and
special inspections for the Monticello Community and Training Center.
Recommendation: Accept the proposal and enter into a contract with GME
Consultants, Inc., for construction testing and special inspections for the
Monticello Community and Training Center project.
G.
Consideration of retain age reduction on wastewater treatment plant. Proiect 93-
l4C - with Adolfson & Peterson. Recommendation: Approve a reduction in the
retainage amount to 3% for a retainage total amount of $350,000.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO
APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously.
6. Consideration of items removed from the consent agenda for discussion.
None.
7.
Public Hearing--Consideration of resolution ordering plans and specifications-- Trunk
Highway 25 Project.
City Engineer Bret Weiss reported that along with the improvements to Trunk
Highway 25 from 1-94 to Kjellbergs Mobile Horne Park are numerous city improvements,
including Oakwood Drive, School Boulevard, Chelsea Road, and Dundas Road. The
Trunk Highway 25 improvement also includes numerous trunk and lateral sanitary sewer,
water main, and storm sewer improvements. The City will be responsible for local costs
as part o[the Highway 25 improvement through a cooperative agreement with the
Minnesota Department of Transportation (Mn/DOT). A portion of these costs is
assessable to adjacent property owners.
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Council Minutes - 12/14/98
Mr. Weiss reviewed the construction cost summary, noting that the project cost has
increased from $2 million to approximatcly $4.8 million due to right-of-way and storm
sewer. The storm sewer increases are due to the method of cost-sharing by Mn/DOT and
an increase in the unit price, and options and alternative designs for reducing the storm
sewer costs with Mn/DOT are being reviewed. lIe noted that Mn/DOT is making a
significant contribution of approximately $5 million to the project, including the ramping
project. The McDonald's/SuperAmerica access/new service drive was included in the
plan per Council direction, at a cost of approximately $80,000, of which $27,000 is
assessable to McDonalds, SuperAmerica, and Hoglund Bus Company.
Mayor Bill Fair opened the public hearing.
Mr. Mike Murphy, attorney representing Oxboro Development Company/Wendy's
Restaurant, objected to the plan of closing access to West Oakwood Drive from
Highway 25, which he stated has caused injury to the value of the property.
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Mr. Larry Martin, attorney representing SuperAmerica and MeDonalds, stated concerns
regarding the installation of a median in front of the McDonalds property. He noted that
the easement on the easterly side oftbe site for the proposed service drive was too narrow
for traffic and was not felt to be a workable alternative. In addition, it was felt a
significant amount of trafIic would cross the SuperAmerica parcel. He requested that
Council consider a layout prepared by the engineering firm RLK, which would not
require a median if East Oakwood Drive was constructed with two right-hand turn lanes
onto Highway 25 toward the J-94 exit and a third lane fi)r left-hand movement. This
layout would eliminate significant damage to the McDonalds and SuperAmerica
properties. He added that they would agree to have the median installed in the future
should it be needed. In addition, he noted that extension of Cedar Street was necessary if
the median is installed to mitigate the damage done to the McDonalds and SuperAmerica
properties.
The City Engineer noted that Mn/DOT wants the median installed and that there are still
quite a few parcels in the area to be developed. Chuck Rickert of WSB & Associates
added that the greatest concern with two right lanes turning onto Highway 25 is the vast
majority of traffic trying to get back onto J-94, which would create weaving of traffic.
Mr. Dan Mielke, owner of Ultra Lube, stated that numerous properties will be accessed
from the rear on Chelsea Road and that it would be preferable not to have a median block
access from Highway 25 to the front of the businesses.
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Mr. Jay Morrell, owner of the building occupied by Goodyear Tire, suggested that the
City consider extending Chelsea Road to Marvin Road at this time in order to give easier
access to trucks, heavy equipment, and trailers to Royal Tire and the storage units. City
Engineer Bret Weiss responded that the extension of Chelsea Road is currently being
studied and will likely be completed in conjunction with this project.
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The manager of McDonalds noted his opposition to installation of a median on East
Oakwood Drive. He stated he has never seen traffic back up onto Highway 25 from
McDonalds and that if the road is changed to a cuI-de-sac, traffic in the area will lessen.
Mr. Larry Martin, attorney for McDonalds and SuperAmerica, added that it would
become a legal issue if the City tried to expand the casement in order to convert it into a
main access. City Administrator Rick Wolfsteller reported that it was his assumption that
the easement was granted to provide access to the landlocked parcel behind McDonalds.
Mr. Glen Posusta, owner of Amax Storage, asked why there would be no south exit onto
Highway 25 from Dundas Road, with traffic funneled onto Chelsea. The City Engineer
responded that Mn/DOT would not allow a full intersection at Dundas Road and
Highway 25; however, in the future Cedar Street will give access to the south.
There being no further comments from the public, Mayor Fair closed the public hearing.
City Engineer Bret Weiss noted that negotiations with Mn/DOT are in progress and
asked that Council order the project and accept the proposed layout, with approval of
final plans taking place in January or February.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
ADOPT A RESOLUTION ORDERING THE PLANS AND SPECIFICATIONS FOR THE
TRUNK HIGHWAY 25 PROJECT CONTINGENT ON RESOLUTION OF THE MEDIAN
ISSUE WITH MCDONALDS AND SUPERAMERICA AND CONTINGENT ON THE
NEGOTIATED COST SHARING BETWEEN THE CITY AND MN/DOT. Motion carried
unanimously. SEE RESOLUTION 98-56.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
APPROVE THE LAYOUT FOR THE TRUNK HIGHWAY 25 PROJECT CONTINGENT ON
NEGOTIATIONS OF THE MEDIAN LAYOUT ON OAKWOOD DRIVE AT MCDONALDS
AND SUPERAMERICA. Motion carried unanimously.
8. Adoption Hearing--Consideration of resolution adopting 1999 budget and tax levy.
The 1999 tax levy was proposed at $4,617,725, which would result in an estimated 18.9%
increase in dollars to be collected over the 1998 tax levy. Approximately 4.3% of the
increase is related to the non-debt portion of the budget, and 14.6% relates to the amount
necessary to cover debt obligations.
Mayor Fair requested that the City Council reconsider adding $50,000 back into the
budget for industrial land acquisition, which was cut from $75,000 to $25,000 during
budget workshops. It was noted that during previous discussions, it was felt that reserves
could be uscd for industrial prospects if necessary.
A MOTION WAS MADE BY BILL FAIR TO ADD $50,000 TO THE BUDGET FOR
INDUSTRIAL LAND ACQUISITION. Motion died for lack ofa second.
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Council Minutcs - 12/14/98
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON
TO ADOPT A RESOLUTION SETTING THE TAX LEVY FOR 1999 AT $4,617,725. Voting
in favor: Bruce Thielen, Roger Carlson, Bill Fair, Brian Stumpf. Opposed: Clint Herbst.
It was his view that the budget could be further reduced. Motion carried.
SEE RESOLUTION 98-57.
9.
Consideration of resolution awarding sale of$3.000.000 G.O.improvement bonds.
City Administrator Rick Wolfsteller explained that the general obligation improvement
bonds will fund various public improvement projects, including Highway 25; extension
of 7th Street and utilities to the St. Henry's Church project; Wildwood Ridge sewer,
water, and pump station improvements; fire hall driveway project; and the Resurrection
Church/Methodist Church sewer improvement.
Mark Ruff of Ehlers & Associates reported that eight bids were received for the sale of
the $3,000,000 G.O. improvement bonds. The winning bid was received from Suntrust
Equitable Securities at a true interest rate of 4.1569%.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO
ADOPT A RESOLUTION A WARDING THE SALE OF $3,000,000 G.O. IMPROVEMENT
BONDS TO SUNTRUST EQUITABLE SECURITIES AT A TRUE INTEREST RATE OF
4.1569% AS RECOMMENDED BY EHLERS & ASSOCIATES. Motion carried
unanimously. SEE RESOLUTION 98-58.
10.
Consideration of retain age reduction on wastewater treatment plant. Proiect 93-14C -
with Adolfson & Peterson. This item was moved to the consent agenda as item 50.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO TAKE
A 5-MINUTE RECESS. Motion carried unanimously.
11. Consideration of traffic signal improvements at the intersection of Highway 25 and
County Road 75.
Public Works Director John Simola reported that the City has been discussing with
Wright County and Mn/DOT possible improvements to the signal system at Trunk
Highway 25 and County Road 75 in order to make left~hand turns safer.
The first option would add a green arrow in the left turn lane but would triple the
intersection delays and was not considered to be feasible. The second option called for
adding a green arrow and green ball so that westbound County Road 75 left turns would
go first, then terminate while eastbound left turns had the right-of-way. However, this
option would double the traffic delay and was also not considered to be a feasible
alternative. The third option, which was recommended by the Public Works Director,
Mn/DOT, and the Wright County Highway Department, would designate a left turn lane
and combination right turn lane/thru lane on eastbound County Road 75, with no changes
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Council Minutes - 12/14/98
in parking. Westbound County Road 75 would have a designated left turn lane, one thru
lane, and a designated right turn lane. This option, however, would prohibit parking on
the north side of County Road 75 between Highway 25 and Cedar Street and would
involve removal of the node and a loss of approximately six parking spaces.
The Public Works Director requested Council approval for a public information meeting
to be hcld in January for property owners along County Road 75.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO
SELECT OPTION #3 FOR FURTHER STUDY AS RECOMMENDED BY MN/DOT AND
WRIGHT COUNTY, AND TO REQUEST ADDITIONAL INFORMATION AND LAYOUTS
PERTAINING TO THIS DESIGN AND LOSS OF PARKING, AND TO CALL FOR A
PUBLIC INFORMATION MEETING TO BE HELD JANUARY 25,1999, AT 6 P.M., AND
NOTIFY AREA BUSINESSES WHO WOULD BE AFFECTED BY THE LOSS OF PARKING.
Councilmember Roger Carlson noted his objection to option #3 in that it would bring
traffic closer to the sidewalk and would ruin the aesthetics on Broadway in order to
accommodate Highway 25. He suggested that the City wait until Highway 25
improvements are complete prior to making changes to County Road 75.
Voting in favor: Brian Stumpf, Clint Herbst, Bruce Thielen, Bill Fair. Opposed: Roger
Carlson. Motion carried.
Consideration of petition from residents for traffic control and enforcements in the
Meadow Oak and Oak Ridge subdivision.
Public Works Director John Simola reported that the City recently received a 122-
signature petition from Sara Watters, a resident in the Oak Ridge subdivision, requesting
various traffic improvements in the area of Oak Ridge Drive and Meadow Oak Drive to
reduce and slow down trafIic. After reviewing the request, the public works department
placed "Slow--Children" signs, which will eventually be replaced with "Caution--
Children at Play" signs; installed three ofthe five stop signs requested; and contacted the
Wright County Sheriffs Department to request additional enforcement oftraflic
regulations in the area. They noted they would also monitor speeds by placing the speed
limit trailer in the area.
Ms. Sara Watters noted that the neighborhood felt their situation was unique in that
residents and trucks cut through the neighborhood from County Road 118 to 1-94. City
Engineer Bret Weiss suggested that in the spring, a traffic counting system could be set
up to differentiate between trucks and cars and to record speeds to help justify the
neighborhood's concerns.
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Council Minutes - 12/14/98
A MOTION WAS MADE BY BRIAN STUMPF TO MONITOR THE SITUATION IN THE
OAK RIDGE SUBDIVISION, SET UP A TRAFFIC COUNTING SYSTEM IN THE SPRING,
REQUEST THAT THE SPEED TRAILER BE PLACED IN TIlE NEIGHBORHOOD BY THE
WRIGHT COUNTY SHERIFF'S DEPARTMENT, AND COMPILE TIIE INFORMATION
FOR REVIEW BY TIlE POLICE COMMISSION IN THE SPRING.
Public Works Director John Simola also suggested that staff and the public works
department could discuss installation of a sidewalk in the neighborhood.
THE MOTION WAS AMENDED BY BRIAN STUMPF TO INCLUDE CITY STAFF AND
THE PUBLIC WORKS DEPARTMENT DISCUSSION OF INSTALLATION OF A
SIDEWALK IN THE OAK RIDGE SUBDIVISION. Motion was seconded by Roger
Carlson and carried unanimously.
13.
Consideration of reviewing bids for generator for booster pump station, City Proiect 98-
24C, and consideration of award of contract for purchase of same.
Public Works Dircctor John Simola reportcd that one bid was received for the emergency
generator for Project 98-24C, the boostcr pump station for the Wildwood Ridge
subdivision and surrounding arca. Ziegler Inc. submitted the bid at an amount of
$39,071.66. Total cost is $41,500, including the City providing its own cord connections.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE THIELEN TO
AWARD THE CONTRACT FOR PURCHASE OF THE GENERATOR FOR PROJECT 98-24C
TO ZIEGLER INC. FOR $39,071.66. Motion carried unanimously.
Consideration of reviewing bids for replacement of 1984 I-ton Dodge pickup for the
wastewater treatment plant.
Public Works Dircctor John Simola reported that the 1984 Dodgc pickup currently used
by PSG at the treatment plant for plowing snow, moving equipment, removing pumps
and equipment from tanks with a crane, pickup of materials, as well as general
transportation, is badly rusted, has some mechanical problems, and the cranc is
inoperable. Threc bids were received, with the low bid at $23,578.57 from Monticcllo
Ford. In addition, quotes were obtained for a new snowplow from Cry steel Truck
Equipment for $4,537.52 and a 2,000 Ib crane for $3,824.42 for a total 01'$8,361.94.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON
TO ACCEPT THE LOW BID FROM MONTICELLO FORD FOR $23,578.57 AND
PURCHASE THE SNOWPLOW AND CRANE FROM CRYSTEEL TRUCK EQUIPMENT AT
A COST OF $8,361.94. Voting in favor: Bruce Thielen, Roger Carlson, Bill Fair, Brian
Stumpf. Opposed: Clint Herhst. Motion carried.
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15.
Consideration of purchasing the Daniel James property at 1705 County Road 39 adiacent
to the City's biosolids facility.
Public Works Director .101m Simola reported that the City previously purchased a 158-
acre fium on County Road 39 for biosolids application from the City's wastewater
treatment plant. The two-acre Daniel James property is located on the north property line
on County Road 39 and is centered in the City's property and surrounded on three sides
by the biosolids facility. Mr. James inquired as to whether the City would be interested
in purchasing his home for $145,000, indicating he may have difficulty selling it due to
the biosolids applications. The Public Works Director also informed Council that the
City could be required to fence the 2-acre site or test the drinking water.
The City obtained an appraisal of the James property, which indicated a value of
$140,099 using the cost approach and $143,743 using the sales comparison approach. In
addition, the appraiser noted that there may be some minor resistance in the market
resulting from the proximity to the hiosolids sewage site. Funds in the amount of
$143,743 were allocated in the sewer access fund budget for 1999, and it was estimated
that the City could rent the home for about $900 per month.
Councilmember Clint Herbst suggested that, if the City was going to purchase land, they
should purchase industrial land rather than residential property.
Mr. Daniel James stated that when he purchased the house, he was supposed to have the
opportunity to buy additional land; however, the City purchased the surrounding acreage
before he was given that opportunity. It was his view that the City should have purchased
his home at the same time.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO
NOT CONSIDER PURCHASING THE DANIEL JAMES PROPERTY. Voting in favor:
Brian Stumpf, Clint Herbst, Bruce Thielen, Roger Carlson. Opposed: Bill Fair. Motion
carried.
16. Consideration of salary schedule adjustments for 1999.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN STUMPF TO
ESTABLISH A COST OF LIVING INCREASE OF 2.5% FOR THE NON-UNION PAY
SCALE. Motion carried unanimously.
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17.
Consideration of a request for an amendment to a conditional use permit PUD within the
PZM zoning district and amendments to Hart Boulevard street vacation boundaries.
Applicant Monticello-Big Lake Community Hospital District.
Deputy City Administrator Jeff O'Neill reported that the Monticello-Big Lake
Community Hospital District is requesting approval of an amendment to their planned
unit development (PUD) whieh would alter the street vacation pattern along the west
portion of Hart Boulevard from the proposed Hospital entrance to the Dental Clinic
property. To accommodate the change, thc Hospital's entrance canopy, already under
construction, would violate front yard setbacks and require a variance.
Under the original PUD, the IIospital was required to obtain written agrcements from all
parcels afTected by the street vacation accepting access easements from the Hospital in
lieu of public street frontage; however, the Hospital obtained permits from the City to
begin grading and foundation construction even though they had been tillable to obtain
such an agreement trom the Dental Clinic. In response, the City required the Hospital to
provide an indemnification to the City in the event of litigation initiated by the Dental
Clinic. This requirement has been unacceptable to the Hospital District, resulting in the
right-of-way issue being left unresolved.
To resolve the Dental Clinic access issue, the Hospital is now requesting a revision to its
vacation request which would leave the lIart Boulevard right-or-way in place from the
new Hospital entrance drive to the Dental Clinic, resulting in an island of public street.
In addition, they are asking for approval of a dedication of the proposed entrance to
County Road 75 as a city street, which would provide the connection to Hart Boulevard.
Under this revised proposal, the entrance canopy would encroach to the edge of the right-
of-way, and the City is being asked to waive its setback standards from the required 30 ft
to 0 ft; however, the City would still require a maintenancc agreement for this portion of
street and an indemnification against claims which are based on inadequate design or
maintenance since the rcmaining portion of Hart Boulevard would not be built to city
standards, and the Hospital will assume responsibilities for maintaining it as if it were a
private driveway. Additional indemnification would be needcd since the helipad would
now be located on public right-or-way.
At their December 1 meeting, the Planning Commission recommended approval of the
PUD, vacation, and variance request as proposed. No appeal to the variance had been
received; therefore, the Planning Commission's recommendation stands as approved.
The City Council members notcd that, although in favor of the IIospital's expansion
plans, the Hospital should have indemnified the City from lawsuits prior to moving
forward with the project and should follow the proper procedure in the future.
Page 10
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Council Minutes - 12/14/98
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY
BILL FAIR TO APPROVE THE PUD AMENDMENT ALTERING THE PLAN FOR
V ACA TION AND STREET DEDICATION ON THE HOSPITAL CAMPUS SUBJECT TO
THE FOLLOWING:
1. A MAIN'rENANCE AGREEMENT AND INDEMNIFICATION FOR DESIGN
AND MAINTENANCE OF THE REMAINING RIGHT-OF-WAY.
2. INDEMNIFICATION FOR HAZARDS ASSOCIATED WITH OPERATION
OF A HELlPAD ON CITY RIGHT-OF-WAY.
Motion was based on the finding that the physical and operational characteristics of the
Hospital pun do not change under the revised PUD and incorporates previous PUD
approval conditions, including the option for the Hospital to continue seeking written
Dental Clinic approval or the indemnification concept approved previously. Motion
carried unanimously.
18.
Consideration of adopting amendments to City/Township agreement removing the
"Southwest Area Concept Plan" as an attachment to the agreement.
Deputy City Administrator Jeff O'Neill reported that the City received a letter from the
Monticello Orderly Annexation Area (MOAA) Board requesting that the Township and
City remove the Southwest Area Plan as an attachment to their joint agreement, thereby
opening up land use planning in this area to the MOAA Board. It was City staff's
recommendation that Council request a meeting with the MOAA Board to discuss ideas
for modifying the Southwest Area.
Council discussed the joint Township/City resolution and the City's comprehensive plan,
and it was noted that time is an issue since the joint resolution would be null and void if a
land use plan is not adopted by the MOAA Board by March 1999. Councilmember
Bruce 'fhiclcn noted that any meeting held with the MOAA Board should be limited to
discussion of specific issues, and he requested that an agenda be prepared outlining
specific issues to be discussed.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF TO REQUEST A
MEETING IN JANUARY 1999 WITH THE MOAA BOARD, INCLUDING THE TOWNSHIP
BOARD, TO DISCUSS IDEAS FOR MODIFYING THE SOUTHWEST AREA. MOTION
WAS SECONDED BY BRUCE THIELEN, WITH THE UNDERSTANDING TIlA T THE
DISCUSSIONS WOULD BE LIMITED TO THE SOUTHWEST AREA PLAN ONLY. Motion
carried unanimously.
Page 11
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Council Minutes - 12/14/98
19.
Consideration of adopting amendments to Kiellberg West sanitary sewer extension
agreement.
Deputy City Administrator Jeff O'Neill reported that on Octobcr 26, the City Council
directed thc City Attorney to work with Kent Kjellberg to make revisions to the current
agreement regarding sanitary sewer extension to the west mobile home park.
City Attorney Dennis Dalen reported that a number of changes had been introduced to the
agreement in the form of an addendum, whieh had already been signed by Kent
Kjellberg.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN STUMPF TO
ADOPT THE AMENDMENTS TO THE KJELLBERG WEST SANITARY SEWER
EXTENSION AGREEMENT AS PROPOSED. Motion carried unanimously.
20. Consideration of bills for the first half of December 1998.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
APPROVE THE BILLS FOR THE FIRST HALF OF DECEMBER 1998 AS PRESENTED.
Motion carried unanimously.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
ADJOURN THE MEETING. Motion carried unanimously.
Karen Doty
Deputy City Clerk
Page 12
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Council Agenda - 1/11/99
Consideration of contract renewal with Elk River Landfill. Inc. for the disposal of
refuse. (lS.)
A. REFERENCE AND BACKGROUND:
Our current two-year contract expires on April 1, 1999. Our current disposal rate,
including all taxes and fees, is $30.71 per ton. In the past 12 months ending
November 30, 1998, we landfilled 2,130 tons of waste for a total cost of $65, 412. This is
the value of the current annual contract.
Elk River Landfill, Inc. has offered a three-year contract extension with the first year
being at $33.64, which includes all taxes and fees. Based on our generation rate of2,130
tons per year, the value of the new contract for the first year would be $71,653. The
second and third year increases are proposed not to exceed 4% of the base cost per year.
The base eost for the first year is $21. Consequently, approximately one-third of the total
disposal cost is for taxes and surcharges. A copy of the proposal from Elk River Landfill,
Inc. is enclosed for your review.
We have informed Mr. Charles Rob, General Manager of Superior Services, our garbage
hauling contractor, of our intent to negotiate a new contract with Elk River Landfill.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to approve a three-year contract extension with Elk
River Landfill, Inc. from Apri11, 1999, to April 1, 2002, based upon a first year
cost of$33.64 per ton and a maximum of 4% of the base cost in years two and
three. The value of the first year contract is $71,653.
2. The second alternative would be to attempt further negotiations with the Elk River
Landfill. This mayor may not be fruitful, as I am convinced that the rate they
have given us is very competitive.
3. The third alternative would be to go out for bids for landfill disposal and notify
Elk River Landfill of our intent not to renew our current contract.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and Public Works Director that the
City Council approve a three-year contract extension with Elk River Landfill, Inc. at the
rates proposed in alternative # 1. The Elk River Landfill has permitted capacity well
beyond the length of this proposed capacity (estimated 15 years).
D. SUPPORTING DATA:
Copy of proposal from Elk River Landfill, Inc. and letter of capacity.
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WM""
, ~,'.' .,~
o
ELK RIVER LANDFILL. INC.
A WASTE MANAGEMENT COMPANY
22460 Iiwy, 169 NW
Elk River, MN 55330
(612) 441-2464
(612) 441-2025 Fax
John Simola
City of Monticello
909 Golf Course Rd.
Monticello, MN. 55362
Dear Mr. Simola:
Please accept this letter as confirmation of our conversation regarding renewal of the disposal contract for
the municipal solid waste of City of Monticello.
Thank you for the opportunity to quote the continuation of disposal services. It has been a pleasure for all
of us at Elk River Landfill to serve the citizens of Monticello during the current agreement.
The current contract expires on I April 1999. At that time we would like to offer a 3-year agreement, with
the following cost provisions.
Disposal Price: Elk River Landfill, Inc. proposal to the City of Monticello. The price for disposal of Solid
Waste shall be $31.59 per ton including all taxes, surcharges and fees, except sales tax and State of
Minnesota assessment. (State of Minnesota waste assessment and sales tax is currently 9.75%.)
Currently Elk River Landfill, Inc. pays the following taxes and surcharges on Generator's wastes: Elk River
City surcharge of$3.33 per ton, Sherburne County surcharge of$0.60 perton, and Minnesota Landfill
Cleanup fee of $6.66 per ton. After thirty (30) days prior notice to Generator, the disposal price shall be
adjusted by any change in or addition to these taxes and surcharges.
SECOND AND THIRD YEAR PRICE INCREASES NOT TO EXCEED 4%, OF BASE COST.
Base Cost ($21.00) Maximum second year increase $.84/ton.
Base Cost ($21.84) Maximum third year increase $.87/ton.
For information purposes, your current rate (including taxes, surcharges and fees, except sales tax and State
of Minnesota assessment) is $28.92/ton.
Any changes in State, County or Municipal taxes or gate fees will be passed through to the City of
Monticello
If you have any questions or comments, please contact Debra Dehn or me at 441-2464.
SincerelY(Dj
~F,,'n' 'IIP~
Industrial Waste Specialist
Sit -I
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01/06/99 09:05 FAX 612 441 2025
612 441 2025
1MUl
January 6, 1999
John Simola
City of Monticello
909 Golf Course Rd
Monticello, MN 55362
Dear Mr. Simola;
Per your request, regarding the available space for the future.
CUITent Pennitted Capacity: 18,000,000 cubic yards
Current Design Capacity: 13,900,000 cubic yards
Current Remaining Capacity; 9,000,000 cubic yards
Remaining Years: 15 years
(Per annual reports dated February 1998)
If you have any question or comments, please contact me at 441-2464:
Sincerely,
Elk River Landfill, mc.
a~C( {lhlL-
Debra Dehn
Asst. Site Manager
o
~002
ELK RIVER LANDFIu... INC.
A WA8Tl! N1ANAGIMIIIIT CO_.-.NV
22460 Hwy. 169 NW
Elk Riv~r, MN 55330
(612) +41-24601-
(612) 4il-Z025 Fax
S-.4 -2..
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SB.
Council Agenda - 1/11/99
Consideration ofhirin2 Park Maintenance Worker. (J.S.)
A. REFERENCE AND BACKGROUND:
As previously authorized by City Council, City staff advertised for a Park Maintenance
Worker. Applications closed on December IS, 1998. We received 75 applications for the
position. Of the 75 applicants, 9 were chosen f()r interviews and 8 were interviewed by
the selection committee consisting of Rick Wolfstellcr, City Administrator; Gregg Engle,
Park Superintcndent; and myself, the Public Works Director. The top three candidates
were then interviewed a second time by the Park Superintendent and included a tour of
the public works facilities and equipment. At the completion of the second interviews,
the Park Superintendent selectcd Mr. Thomas Pawelk from Maple Lake. The
intcrviewing process was quite comprehensive and included testing in areas such as tree
planting, trimming and pruning, identification, disease recognition, turf maintenance,
weed control, and fertilizer application.
Thc selection committee is pleased to recommend the hiring of Mr. Pawelk as the new
Park Maintenance Worker. Mr. Pawelk attended Anoka-Henncpin Technical College for
two years with studies in buildings and ground maintenance and has additional formal
training in welding and design. He is currently employed as the Grounds Foreman for the
Bullalo School District.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to hire Mr. Pawclk of Maple Lake to fill the position of
Park Maintenance Worker, at the starting union wage of$12.93 per hour. If hired,
Mr. Pawelk will be introduced to the Council at a regular meeting in thc near
future.
2. The second alternative is not to fill the position at this time.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director, and Park
Superintendent that the City Council authorize the hiring of Mr. Pawelk to fill the
position of Park Maintenance Worker as outlined in alternative #1.
D. SUPPORTING DATA:
Copies of applications and resumes from the top three candidates are available at city hall
for confidential review by City Council members and Mayor.
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Council Agenda ~ 1/11/99
5C.
Consideration of a reQuest for a Commercial Preliminary Plat for "River View Square"
within the PZM Zoning District. Applicant: Richard E. Williamson. (NAC)
A. REfERENCE AND BACKGROUND:
Last fall, the City considered the request of the owners of the 17 aere parcel at the northeast
quadrant of County Highways 75 and 39 to amend the Zoning Ordinance allowing for
restaurants in the PZM District. Although alternatives were considered, including rezoning
of a portion of the 17 acres to B-3, the amendment to the PZM District was chosen and
approved by the City Council.
The owners of the property now request approval of a plat to accommodate future
development. The plat consists of four parcels, three of which front along County Highway
75. The fourth parcel comprises the northeast portion of the site, and is divided from the
others by a new street. The proposed street connects Hart Boulevard from its current ends
at County Highway 39 and the River Mill residential development.
The parcels in this plat range from 2.37 acres to 5.02 acres, all well in excess of the
requirements for commercial lots. There are a few issues which need to be addressed.
Pedestrian Circulation
The Plan shows a sidewalk along the new portion of Hart Boulevard extending from River
Mill on the east and terminating at County Highway 39. The primary circulation pattern for
this pedestrian traffic will be from the River Mill area into this development, or connecting
to the City's pathways along Mississippi Drive, along Broadway, or across the interstate to
the school campus area. A sidewalk or pathway connection should be added, therefore,
along County Highway 39 to the intersection with County Highway 75. Staff has also
discussed the opportunity to create a pedestrian underpass of CSAH 75 as a part of the
County's corning improvements to the roadway. This option would need to be explored
further. To preserve this option, the drainage and utility easement in the southeast corner of
the plat should also include a separate pedestrian pathway easement in the event that it
becomes feasible.
Driveway Access
The plat illustrates a private driveway access between lots 2 and 3 from Hart Boulevard to
CSAH 75. The County Highway Department has given its preliminary approval to this right-
in, right-out driveway. The City's transportation planning has maintained a policy of
limiting access to major collector and arterial routes in an effort to avoid eonflicts with the
through traffic function, particularly where there are local street options. However, in this
case, the separation between access points meets county standards which the Planning
Commission found to be acceptable.
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Council Agenda - 1/11/99
Future Development
The plat illustrates a wide drainage and utility easement between lots 1 and 2, and the
previously mentioned common driveway easement between lots 2 and 3. It would appear
that a Planned Unit Development may be envisioned for the development of this property
entailing common accesses and cross-traffic agreements. This plat does not infer approval
of a development plan which would require a separate PUD review.
B.
AL TERNA TIVE ACTIONS:
1.
Motion to approve the Preliminary Plat for River View Square, based on a finding
that the design is in compliance with the City's Subdivision Ordinance and Zoning
regulations, and subject to the conditions listed in Exhibit Z.
I
This is the alternative selected by the Planning Commission. Subsequent to the
review by the Planning commission, staff discovered that the entire "original" parcel
was not included in the plat. Namely, a small sliver of land located across 39/Hart
Blvd. Was not included in the plat. Staff, therefore, proposes that the preliminary
plat approval include an additional condition requiring the original property owner
to provide a legal description and Quit Claim Deed to the City for the remnant area.
In addition, a deposit with the City should be made to cover administrative costs
nccessary to redistribute the permmlent parcel to adjoining parcels to the north..
2.
Motion to deny the Preliminary Plat for River View Square, based on a finding that
the development of the project will likely require a PUD, and that the plat should be
processed concurrently with the PUD consideration.
3.
Motion to table action on the Preliminary Plat, subjectto the submission of additional
information.
C.
STAFF RECOMMENDATION:
Staff recommends approval of the plat, with the conditions outlined in ExhibitZ. Although
a PUD process may eventually be requested to develop some of the property, Staff's
inference on this issue should not hold up plat processing. The plat complies with the City's
regulations, and development within the plat is possible on the lots as designed.
D. SUPPORTING DATA
I
Exhibit A - Site Location and Zoning
Exhibit B - Preliminary Plat
Exhibit C - Minutes of Planning Commission Meeting 1-5-99
Exhibit Z - Conditions of Approval
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Exhibit B - Preliminary Plat
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Planning Commission Minutes - 1/5/99
i.
Public Hearing - Consideration of a request for a Commercial Preliminary Plat for "River
View Square" within the PZM Zoning district. Applicant: Richard E. Williamson.
Steve Grittman presented the staff report explaining that the applicant had previously
come before the Planning Commission regarding an amendment to the zoning ordinance
to allow restaurants in a PZM zone. The City approved the ordinance amendmcnt. The
applicant is now proposing to develop the site which is located at the northeast quadrant
of County Road 39 and County Road 75 and is requesting approval of the preliminary
plat. The preliminary plat consists of four lots, all in excess of2 acres and all meeting the
requirements for the PZM Zoning District. Steve Grittman pointed out the private drive
from County Road 75 between Lots 2 and 3. It was noted that the staff has made an
attempt to limit access from County Road 75. However, thc county had approved the
drivcway access and it does meet all county requiremcnts. Othcr items covered in the
staff report included sidewalks/pathways, easements and future development. The staff
feels that therc may be some future PUD development. In a PZM Zoning District
commercial uses arc allowed under a conditional usc permit. The stafT recommended
approval of the preliminary plat with the conditions notcd in Exhibit Z.
Roy Popilek asked about the width of the easement and was informed that it was 40 feet.
Questions were also raised about the access from County Road 75 and what MnDot and
county plans are for improvements to County Road 75.
Chair Frie then opened the public hearing. Dan GassIer, representing A Glorious Church
spoke asking about the drainage, screening and landscaping plans. He noted that the
church is in discussion with the City regarding a drainage easement on the church
property. He questioned whether the easement size imposed on this devclopment would
apply to the easement that the church is negotiating with the City. He was concerned that
the church not be tied to the same easement requirements as that of the proposed plat.
The staff indicated that each property is suppose to provide the means to handle the
runofT from their property and that development on onc property cannot increase the
flows to adjacent properties. It was pointed out that A Glorious Church would have
further opportunity
to discuss drainagc concerns at the time the individual lots in the plat would develop.
Marty Campion, Otto & Associates, spoke for the developer, stating that they were in
concurrence with the report ofMr. Grittman except for the issue of the private drive. The
developer felt that this was very important to the plat and should not be removed.
Don Lundquist, a neighboring property owner asked what kind of commcrcial uses are
allowed in the PZM zoning district. The staff went through some of the allowable uses.
Mr. Lundquist was informed that a fast food restaurant would not be allowable in a PZM
Zoning District. However, sit-down restaurmlts would be an allowable use in this district.
Chair Frie closed the public hearing.
bUJ
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Planning Commission Minutes - 1/5/99
Richard Carlson stated that the proposed median appeared to end at the mid-point of the
private driveway. Marty Campion responded that this had been discussed with the
county and the county was proposing to extend the median further to the east. Marty
Campion stated that while the county had given approval to the driveway location, the
developer still needed to get the necessary permits from the county for the work. The
Planning Commission also asked about the width ofthe private driveway and whether
that was adequate for the trafIic it would be handling. l'he width of the driveway is 30
feet curb to curb. However it is an access driveway and would not have any parking so
the 30 feet should be adequate. Chair Frie addressed Mr. Williamson on the issue of the
sidewalk and pedestrian underpass on County Road 75 and if the developer was receptive
to that. Mr. Williamson indicated that he was not aware of the pedestrian underpass and
questioned whether the developer's participation would be in the form of granting an
easement or whether he would be expected to participate in the cost of the construction of
the underpass.
I
Chair Frie asked what the development plans were at this time for the lots. The developer
indicated that a convenience store is being proposed for Lot 2, Block 1 but there were no
firms plans for the other lots. The lots were being designed in such a fashion as to make
them amenable to a number of uses. This again raised the issue of whether 30 feet was
adequate width especially for any tractor trailer combinations. Steve Grittman responded
that the width would be adequate but the turning radius would need to be reviewed. John
Ryan with the development group stated that they were flexible on the driveway width
and would comply with the city engineer's recommendation on this item. There was
some discussion on the traf1ic patterns and if there would be any problem with cut
through traffic to any residential development that may occur. Richard Williamson stated
that the traffic along the private driveway would f10w to all parcels in the plat. It was
suggested that cross easements be put in place for the lots. Don Lundquist asked if any
consideration had been given to making the private drive one way. Richard Willimnson
stated that they had looked at that but felt the traffic pattern would be better with two way
traffic.
ROBBIE SMITH MOVED AND ROD DRAGSTEN SECONDED THE MOTION TO
APPROVE THE PRELIMINARY PLAT FOR RIVER VIEW SQUARE BASED ON A
FINDING THAT THE DESIGN IS IN COMPLIANCE WITlI 'rHE CITY'S
SUBDIVISION ORDINANCE AND ZONING REGULATIONS AND SUBJECT TO
THE CONDITIONS NOTED BELOW:
I
I. INCLUSION OF A PATHWAY EASEMENT WITHIN THE DRAINAGE EASEMENT IN THE
SOUTHEAST CORNER OF THE PLAT.
2. INCLUSION OF A SIDEWALK OR PATHWAY ALONG THE COUNTY HIGHWAY 39
EXHIBIT C
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Planning Commission Minutes - 1/5/99
FRONTAGE BETWEEN HART BOULEVARD AND COUNTY HIGlIWA Y 75.
3. CITY ENGINEER APPROVAL OF THE GRADING AND UTILITY PLANS.
4. TIlE WIDTII OF THE PRIV ATE DRIVE TO BE DETERMINED IN COOPERA nON WITH THE
CITY ENGINEER.
5. A CROSS EASEMENT AGREEMENT IS IN PLACE FOR LOT 1, BLOCK 2 TO HA VE ACCESS
RIGHTS THROUGH THE PRIVATE DRIVE.
Motion carried unanimously.
I
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EXHIBIT C
[th
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Council Agenda - 1/11/99
Preliminary Plat Conditions of Approval
1. INCLUSION OF A P A THW A Y EASEMENT WITHIN 'fHE DRAINAGE
EASEMENT IN THE SOUTHEAST CORNER OF THE PLAT.
2. INCLUSION OF A SIDEWALK ORPATIIWAY ALONG THE COUNTY
IIIGHWAY 39 FRONTAGE BETWEEN HART BOULEVARD AND
COUNTY HIGHWAY 75.
3. CITY ENGINEER APPROVAL OF THE GRADING AND UTILITY PLANS.
4. THE WIDTH OF THE PRIVATE DRIVE TO BE DETERMINED IN
COOPERATION WITH THE CITY ENGINEER.
5. A CROSS EASEMENT AGREEMENT IS IN PLACE FOR LOT 1, BLOCK 2
TO HAVE ACCESS RIGHTS THROUGH THE PRIVATE DRIVE.
6.
(Added by staff since Planning Commission meeting). Remnant parcel created by
subdivision shall be granted to the City for future disposition. Developer shall
pay estimated costs associated with preparing paperwork necessary to distribute
property to adjacent land owners as necessary.
EXHIBIT Z - CONDITIONS OF APPROVAL
bt'~
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Council Agenda - 1/11/99
7.
Review of EA Wand consideration of comments for the Otter Creek sand and gravel
minin2 operations proposed by Otter Creek. LLC (John Chadwick). (J.S.)
A. REFERENCE AND BACKGROUND:
I received a copy of the EA Won January 5, 1999, for the Otter Creek sand and gravel
mining operations proposed by Jolm Chadwick. The project involves 35 aercs located
just south of West c.R. 39 and west ofthe 1-94 freeway. A portion of the project borders
Otter Crcek. The site extends southward to an area west of St. Henry's Cemetery off of
90th Street (Oakwood Drive in the city limits).
The mining operations are expected to generate an average of 30 truck loads per day.
About half of the loads would exit to the north onto C.R. 39, with the maj ority of this
traffic going east into the city limits. The remaining 15 loads per day would exit south
entering onto 90th Street, again with the majority of this traffic heading east into the city
of Monticello. The estimated maximum peak hourly traffic generated is unknown.
However, the EA W indicates that traffic will be evenly distributed during business hours.
Business hours as per county regulations are 7 a.m. to 7 p.m. seven days per week. It is
unlikely, however, that the operations will generate much traffie on Sunday. C.R. 39,
which is quite wide with paved shoulders, is generally restricted to 9 tons in the spring.
Oakwood Drive in the city limits, however, is quite narrow with virtually no shoulders.
The City normally restricts this road to 7 tons in the spring.
The MOAA reviewed the project at a public meeting on Wednesday evening, the 6th of
January. Torn Salkowski, the Planning and Zoning Administrator for Wright County,
indicated there were 20 to 30 people in attendance. Not all were at the meeting for this
specific topic. Approximately six to eight people spoke in rcgard to the mining
operations and were concerned about dust, noise, traffic, safety, and visual impact.
Access into Monticello from the south on 90th Street would join other traffic from the
Schluender pit traveling by D & D Bus and Gould Bros. Chevrolet. The comment period
remains open until the end of the week on .JffilUary 15, 1999. Consequently, should the
City Council decide to direct staff to issue a comment letter, there is ample time to do so.
A copy of the EA W is enclosed for your review. The copy I received did not have
colored maps ffild, consequently, the reproductions are not the best. Mayor Belsaas as
well as one or two of the Council members attended the MOAA meeting, and they wish
to add additional insight into the EA W and the meeting.
B. ALTERNATIVE ACTIONS:
1.
After review ofthe EA W, the Council could direct City staff to prepare a letter
regarding any of the issues such as noise, visual impact, traffic, safety,
environmental risks to Otter Creek, etc.
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Otter Creek, LLC
Environmental Assessment Worksheet
prepared
November 30,1998
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ENVIRONMENTAL ASSESSMENT WORKSHEET (EA W)
Note To Preparers:: This worksheet is to be completed by the Responsible Governmental Unit (RGU) or its
agents. The project proposer must supply any reasonably accessible data necessary for the worksheet, but is
not to complete the final worksheet itself. If a complete answer does not fit in the space allotted, attach
additional sheets am necessary.
For assistance with this worksheet contact the Minnesota Environmental Quality Board (RQB) at (612)296-
8233 or (toll-free)1-800-652-9747 (ask operator for the EQB environmental review program) of consult
"EA W Guidelines," a booklet available from the EQB.
Note To Reviewers: Comments must be submitted to the RGU (see item 3) during the 30.day comment
period following notice of the EA W in the EQB Monitor. (Contact the RGU or EQB to learn when the
comment period ends.) Comments should address the accuracy and completeness of the information,
potential impacts that may warrant further investigation, and the need for an EIS. If the EA W has been
prepared for the scoping of an EIS (see item 4), comments should address the accuracy and completeness of
the information and suggest issues for investigation in the EIS.
1. PROJECT TITLE
OTTER CREEK
2. PROPOSER
Contact Person
-Address
Phone
OTTER CREEK, LLC
John Chadwick
Firstar Financial Center, 1550 East 79111 Street, Suite 640,Bloomington, MN 55425
Office - (612) 853-2473 FAX (612) 854-9241
LEGAL
Contact Person
-Address
Phone
DOHERTY, RUMBLE AND BUTLER
David C. Sellergren
3500 Fifth Street Towers, 150 South Fifth Street, Minneapolis, MN 55402
Office - (612) 677-4500 FAX (612) 677-4835
LAND SURVEYOR TA YLOR LAND SUR VEYORS, /NC.
_Contact Person Dennis Taylor
_Address 213 West Broadway, P.O. Box 179, Monticello, MN 55362
_Phone Office - (612) 295-3388 FAX (612) 295-3408
WETLAND DELINEATION WENCK ASSOCIATES
Contact Person Gerard Wind
Address 1800 Pioneer Creek Ctr., P.O. Box 428, Maple Plain, MN 55359
_Phone Office - (612) 479-4200 FAX (612) 479-4242
ENVIRONMENTAL REVIEW WENCK ASSOCIA TES
_Contact Person Geoffrey Nash
_Address 1800 Pioneer Creek Ctr., P.O. Box 428, Maple Plain, MN 55359
_Phone Office. (612) 479-4200 FAX (612) 479-4242
3. RGU
Contact Person
-and Title
-Address
-Phone
MONTICELLO ORDERLY ANNEXATION BOARD
Tom Salkowski, AlCP
Planning & Zoning Administrator .
Government Center, 10 - 2nd Street Northwest, Rm. 140, Buffalo, MN 55313
Office. (612) 682-7330
4. REASON FOR EAW PREPARATION
EIS Scoping Mandatory EA W X Citizen Petition
RGU Discretion Proposer Volunteered
IfEA W ofEIS is mandatory give EQB rule category number(s) N/A
1
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Provide a 50 or fewer word abstract:
This report consists of the operational plan to remove natural aggregate from a site in Monticello township,
adjacent to County Highway 39. The worksheets and drawings show working areas, existing condition andfinal
elevations. The project includes screening natural aggregate, recycling concrete and asphalt rubble.
5. PROJECT LOCATION
[NW 'I. SW 'I. Section 10. Townshiu 121. Range 251
[ County Name Wright Cityrrownship Name Monticello 1
A county map showing the general location of the project:
A) Copy Attach copies of each of the following to the EA W:(ies) of USGS 7.5 minute, 1:24,000 scale map (photocopy
is OK) indicating the project boundaries; -- attached
B) A site plan showing all significant project and natural features.
. See Appendix A Map
Map
Map
A
B
C
2
7--3
OCT 06 '98 08:21AM CITY OF' 'MONTICELLO
ResoJ.ution 98-7
~;~~ MONTICELLO
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MONTICELLO
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Exhibit A - MonticeIIo Orderly Annexation Area
2A
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ST. CLOUD DNR
TEL:320-2SS-3999
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CHADWICK
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~ Wenck
OCT. 1998
MN DNR Protected Waters Inventory
Wenck Associates,lnc.
Environmental Engineers
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CHADWICK
USGS 7.5 min. Quad.
Monticello, MN (Revised 1980)
OCT. 1998
Wenc:kAssociates, Inc. 18110Pioneer Cree
Environmental Engineern Maple Plain, MN
2C
I 6. DESCRIPTION, Give, complete description of the propo"d project and ancil!.ry fsciliti" (,ttach ,dditiomu
sheets as necessary). Erpphasize construction and operation methods and features that will cause physical
manipulation of the environment or produce wastes. Indicate the timing and duration of construction activities.
A gravel mining permit is being requested. The applicant is proposing to commence operations in the spring of 1999
and continue for approximately ten years.
The oversight board and permitting agency is the Monticello Orderly Annexation Board. Operations will be
controlled by a conditional use permit which incorporates the performance standards of Chapter 727 of the
County ordinance.
The project consists of processing the natural aggregate present in this parcel as well as storing and processing of
(recycling) concrete and asphalt rubble. A washing permit may be requested in the future. Gravel operations as
described by the applicant involve the following basic elements: 1) Site Preparation 2) Resource Processing and 3)
Reclamation and end use development.
I
Thefirst part of site preparation is overburden removal. On the proposed site the overburden is approximately 18
inches deep and is made up of sandy soils covered by a thin layer of sandy topsoil. It is anticipated that an average of
three to five acres will be stripped of overburden each year. The overburden at this site is good fill material and it is
e;rpected that it will be sold off annually for construction projects. Topsoil will be stockpiled for reclamation., covering,
and restoring open areas.
The operational plan would be to remove the natural aggregate from the property and return the site to a nearly level
area suitable for development as industrial property. Aggregates would be removed and processed using front-end
loaders, screens and crushers. Current site condition/topography is shown in Map A. The excavation areas are
outlined on the drawing labeled Map B Proposed Operations.
Final elevation and drainage are shown on drawing labeled Map C End Use Plan. (page 3C)
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Aggregate and rubble would be hauled to andfrom the site by over-the-road trucks. The anticipated project duration
would be 10 years. Operations would coincide with the construction season, six (6) days per week. during hours
permitted by ordinance.
Waste products produced on site would include normal waste oil due to regular oil changes in the loaders and power
units. These oils are removed from the site by suppliers such as Safety Kleen of Blaine, Minnesota. The MPCA regulates
and controls these substances and their removal.
Scrap metal removedfrom concrete rubble is 100% recycled and sold to suppliers such as American Iron & supply of
Minneapolis.
All rubble would be crushed and/or sold or incorporated (blended) into aggregate products on an ongoing basis and
therefore reused.
Operations facilities could include a storage building for the loader, small tools and equipment.
STATEMENT.oF PURPOSE
(Revision fonn required by rule amendments effective April 21, 1997)
The owners of the property see two main purpose(s) for this project:
1) The commercial removal of natural resources (gravel) from the site prior to their being buried under future
development.
2) Grade the property for the industrial end use compatible with the plans described as the Southwest Area
Concept Plan on the attached drawing.
4
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o 1000 2000 3000
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Exhibit A
Monticello Orderly Annexation Area
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7. PROJECT MAGNITUDE DATA
Total Project Area (acres) 35 or Length (miles) N/A located on an 84 acre site.
Number of Residential Units
Unattached None Attached None
CorrunerciallIndustriallInstitutional building Area (gross floor space)
Total None square feet;
Indicate area of specific uses:
Office No Manufacturing No
PROJECT MAGNITUDE DATA CONTINUED
Retail No
Warehouse No
Light Industrial No
Building Height(s) None at this time.
Other Corrunercial (specify) The natural deposits of af!f!7"ezate lie under an area of 35 acres. That would be the
area excavated and used for operations. The remaininz 50 acres of the 85 acre site will
be undisturbed excef)t for benn and access road constrnction..
Other Industrial No
Institutional No
Agricultural No
8. PERMITS AND APPROVALS REQUIRED
List all known local, state, and federal permits, approvals, and funding required:
Unit of Government Type of Application Status
Unit of Government MOAB Application
A) Monticello Orderly Annexation Board (MOAB).
Type of Application: Conditional Use Permit
Status: Pending
B) Minnesota Pol/ution Control Agency
Type of Application: Crushing contractor is required to have an MPCA Penn it. (Intex Corporation -(contract crushing)
has air, storm water pennits).
Status: Existing
C) Bureau of Mines:
Type of Application: Sets safety standardfor mineral extraction methods and operational plans.
Status: Site Specific application upon approval
D) Township:
Type of Application: Hours of operation. Access to township roads.
Status: Pending
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E) County Highway Department:
Type of Application: Access to property from County road.
Status: Pending (Wright County Department of Highways letter attached Appendix C. Exhibit 2)
9. LAND USE: Describe current and recent past land use and development on the site and on adjacent lands. Discuss the
compatibility of the project with adjacent and nearby land uses; indicate whether and potential envirownental hazard due
to past land uses, such as soil contamination or abandoned storage tanks.
The 35 acres to be mined are covered in grass land. It has been in agricultural set asidefor previous ten years. Prior
to that the land was used as crop land.
OF THE SURROUNDING PROPERTIES
Eighty acres to the east is used as crop land. More than 80 acres to the south is used as crop land. Twelve hundred
(1200) acres to the west is used as recreational land by the YMCA. Two home sites border the property to the north.
One is used as a hobby farm with horses. Otter Creek forms part of the property line to the north. separating the home
sites from the development site. The creek site has some mature trees to the east and has been recently planted with
immature conifers to the west.
A water diversion swale is planned to the south of the creek to divert any storm runoff back into our grass land and
away from the creek.
Eleven home sites are located north of county Highway 39, along Dalton Avenue.
Eight hundredfeet south of the property, eight houses are located in the Bondhus addition.
Sixteen hundred feet to the East, two additional homes are located. next to the cemetery on Northeast 90th Street.
Operational methods. ordinance requirements, hours of operation, the planting of conifers. and lineal separation from
the homes achieves compatibility of the proposed project with the adjacent land uses. In addition. operations are
conducted in the depression created by the aggregate excavation, while further screening is accomplished by the
placement and shaping of stockpiles. Moreover. aggregate mining is permitted by conditional use in the agricultural
zoning district and, therefore, is deemed to be a compatible land use.
On March 5. 1998, an environmental screening review was completed by Wenck and Associates for the 85 acre
property owned by Otter Creek LLe. The 35 acres designated for mining is included in that report. That reportfound
no contaminants or hazardous wastes on the proposed project site. Their report also indicated that the MPCA property
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transfer file evaluation did not show this property on any of its lists of contaminated sites. (see Appendix D)
10. COVER TYPES: Estimate the acreage of the site with each of the following cover types before and after development
(before and after totals should be equal):
Before After
Types 2 to 8 Wetlands 0 0
W oodedIF orest 0 0
Brush/Grassland 35 31
Cropland 0 0
Urban/Suburban Lawn
Landscaping, Natural 0 4
Impervious Surface 0 0
Other (describe)
Total 35 35
11. FISH, WILDLIFE AND ECOLOGICALLY SENSITIVE RESOURCES
A) Describe fish and wildlife resources on or near the site and discuss how they would be affected by the project.
Describe any measures to be taken to minimize or avoid adverse impacts.
Otter Creekforms part of the nearby property boundary, but is not part of the mining area. No runoffwater will be
allowed to drain into the creek from this project. No change in subsurface water will occur because: (I) no wells will
be installed; and (2) topsoil and surface vegetation removal will only minimally increase the rate of sub surface rainfall
infiltration. (3) Diesel fuel is stored in an above-ground tank. in the area which is not to be excavated. See also.
answers to questions 18 and 20.
The mining plan shows a lowering of elevation but not a significant departure from existing topography; no steep
slopes or deep holes will remain after gravel removal. Also. since the material below the gravel reserve is the same
except for a decrease in rock content, subsurface rainfall infiltration should remain the same.
Deer inhabit a pine forest west of the property. Bow and arrow hunters may have permission to hunt deer on this
property. Hunters following wounded deer from this property will be given access to the permit site to as necessary.
Snowmobile clubs have a trail through the property and will continue to be given access as long as no damage occurs.
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B) Are there any state-listed endangered, threatened, or special-concern species; rare plant communities; colonial
waterbird nesting colonies; native prairie or other rare habitat; or other sensitive ecological resources on or near the site?
Yes X No
If yes, describe the resource and how it would be affected by the project. Indicate if a site survey of the resources
was conducted. Describe measures to be taken to minimize or avoid adverse impacts.
The Minnesota Natural Heritage Database was reviewed by the MDNR. No rare or threatened species were reported
to exist on or near the project site. (See Appendix A, Figure 5)
Reply Pending: State Historical Preservation Office
Archaeological Report received - 11-2-98 (See Appendix A, Figure 6)
12. PHYSICAL IMP ACTS ON WATER RESOURCES: Will the project involve the physical or hydrologic alteration
(dredging, filling, stream diversion, outfall structure, diking, impoundment) of any surface water (lake, pond, wetland,
stream, drainage ditch)? Yes X No
If yes, identify the water resource to be affected and describe: the alteration, including the construction process;
volumes of dredged or fill material; area affected; length of stream diversion; water surface area affected; timing and
extent of fluctuations in water surface elevations; spoils disposal sites; and proposed mitigation measures to minimi7.e
impacts.
As part afthe EAW process, the 35-acre site and the adjacent 50 acre non-excavated area (total 85 acres) was
investigated as to potential wetlands. A small portion of wet lands were found within the 85 acres but outside of the 35-
acre mining site; these wetlands were delineated by Wenck Associates. The wetland area shall be encircled in silt
fence and left in an undisturbed state. The wetland area is reflected on the surveyors maps of the site. Note: The
wetland area is not intended to be a part of excavation area, however it is contained in the other 50 acres that is owned
by Otter Creek. LLe. (See attached report in Appendix B)
13. WATER USE
A) Will the project involve the installation or abandonment of any wells? Yes X No
For abandoned wells give the location and Unique well number. For new wells, or other previously unpermitted
wells, give the location and purpose of the well and the Unique well number (if known).
B) Will the project require an appropriation of ground or surface water (including dewatering)?
Yes X No
If yes, indicate the source, quantity, duration, purpose of the appropriation, and DNR Water appropriation permit
number of any existing appropriation. Discuss the impact of the appropriation on groundwater levels.
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An agricultural well may have been used on the land at some prior time. However, there are no records of it and an
e.:r:tensive search has located none. If one is found, it would be abandoned according to currently existing standards
and practices.
C) Will the project require connection to a public water supply? Yes X No
If yes, identify the supply, the DNR water appropriation permit number of the supply, and the quantity to be used.
14. WATER RELATED LAND USE MANAGEMENT DISTRICTS: Does any part of the project site involve a
shoreland zoning district, a delineated lOO-year flood plain, or a state or federally designated wild or scenic
river land use district? Yes X No
If yes, identify the district and discuss the compatibility of the project with the land use restrictions of the district.
(See Wright Soil & Water Conservation District letter 6/12/98 - Appendix A, Figure 7)
(See DNR - Larry Krampka Area Hydrologist 10/15/98 - Appendix A, Figure 8)
15. WATER SURFACE USE: Will the project change the number or type of watercraft on any water body?
Yes X No
If yes, indicate the current and projected watercraft usage and discuss and potential overcrowding or conflicts with other
users or fish and wildlife resources.
16. SOILS: Approximate depth (in feet) to:
Ground water: minimum 15
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average
Bedrock: minimum unknown average unknown
Based on drilling, logs water table is somewhere between 15 feet and greater than 30 feet, depending on boring
location.
Describe the soils on the site, giving SCS classifications, if known. (SCS interpretations and soil boring logs need not be
attached.)
Soils (Non-highlv erodible land) Classification NHEL
Reference August 1997 NRCA photo K-12
The Northeast corner of the 80 acre site that will host the 35 acre mining area and is covered with (7A) Hubbard soil.
The Southwest corner of the mining site is mostly covered with (1377B and 1377C) Dorset soil with a small surface of
(441) A/mora. (See Appendix A. Figure 9. Figure 10) See also. Appendix B wetland delineation for discussion of soils.
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17. EROSION AND SEDIMENT A TON: Give the acreage to be graded or excavated and the cubic yards of soil to
be moved: 35 Acres 1.000.000 Cubic yards
Describe any steep slopes or highly erodible soils and identify them on the site map. Describe the erosion and
sedimentation measures to be used during and after construction of the project.
All slopes after gravel removal will be 3: 1 slopes or less.
No highly erodible soils are found in the removal area. Erosion and or sedimentation control during mining will be
accomplished with silt fences and/or temporary benns. Erosion and sedimentation control after mining will be
accomplished with slope control and replacement of top-soil and seeding. A portion of the overburden will be used to
construCt landscape features around the perimeter of the mining site.
18. WATER QUALITY - SURFACE WATER RUNOFF:
A) Compare the quantity and quality of site runoff before and after the project. Describe methods to be used to
manage and/or treat runoff.
A swale shall be constructed which will be one foot high and one foot across the top, with three foot side slopes on each
side. The swale will be located near the property border adjacent to Otter Creek. Otter Creek is still 50 to 75 feet
further north at our property line. This swale will direct runoff if any. away form Otter Creek and back into our grass
land. The removal of aggregate material naturally creates a depression. This depression can be thought of as a bowl.
Suiface runoffwill move to the inside of the bowl. The swale serves to make one side of the bowl even higher. The
quality of the runoff will not change since any suiface runoff will continue to come from the undisturbed parts of the
property. The volume of runoff from the site is believed to be very low under present conditions due to the sandy soils
on the site. During and after the proposed mining operation. rainfall and snow melt will be completely self-contained.
Runoff patterns are described on Map A (Figure I) and show little, if any, discharge from the permit area. Map C
(Figure 3) shows final elevations. Since the mined area is mainly flat, runoff should be decreased or eliminated. In
both the before and after cases, Otter Creek will see minimal, if any, water quality impact.
19. WATER QUALITY - WASTEWATERS:
A) Describe sources, quantities and composition (except for normal domestic sewage) of all sanitary and industrial
wastewater's produced or treated at the site.
Sanitary sewage will be disposed of during crushing or loading operations by using a satellite toilet.
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B) Describe any waste treattnent methods to be used and give estimates of composition after treatment, or if the
project involves on-site sewage systems, discuss the suitability of the site conditions for such systems. Identify
receiving waters (including ground water) and estimate the impact of the discharge on the quality of the receiving
waters. (If the discharge may affect a lake, consult "EA W Guidelines" about whether a nutrient budget analysis is
needed.
No waste water will be generated and no facilities for treatment are anticipated.
C) If wastes will be discharged into a sewer system or pretreatment system, identify the system and discuss the ability
of the system to accept the volume and composition of the wastes. Identify any improvements which will be
necessary.
No sewer system will be utilized as a result of this operation.
20. GROUND WATER - POTENTIAL FOR CONTAMINATION:
A) Approximate depth (in feet) to ground water: 15 Minimum
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Average
B) Describe any of the following site hazards to ground water and also identify them on the site map: sinkholes;
shallow limestone fonnations/karst conditions; soils with high infiltration rates; abandoned of unused wells.
Describe measures to avoid or minimize environmental problems due to any of these hazards.
According to the Soil Conservation Service classifications, the soils found on this site have high infiltration rates. There
are no known sinkholes or karst conditions on this site. (See Appendix A, Figure 8, also see Appendix B -
Wetland Delineation Report)
The proposed project site is currently vacant and there are no known abandoned or unused wells. To prevent
contamination of groundwater that might be introduced by fueling of mining equipment. all fuel and oil supplies will
be stored in compliance with state and federal guidelines.
C) Identify any toxic or hazardous materials to be used or present on the project site and identify measures to be used
to prevent them from contaminating ground water.
The only hazardous or toxic materials near the site will be diesel fuels and engine oils Both will be located in a
contained environment that is a lined bed or double walled tank. Both environments ensure containment and easy
removal of spilled materials. Such material would be disposed of by Recycle, MPCA approved sub-contractors. The
diesel and gasoline tanks will not be located on the project site. They will be located north and west of the project on
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our adjacent land which is undisturbed.
21. SOLID WASTES; HAZARDOUS WASTES; STORAGE TANKS:
A) Describe the types, amounts and composition of solid or hazardous wastes to be generated, including animal
manure's, sludge's and ashes. Identify the method and location of disposal. For projects generating municipal solid
wastes indicate if there will be a source separation plan; list type(s) and how the project will be modified to allow
recycling.
There will be no solid or hazardous wastes, generated on the proposed excavation area.
B) Indicate the number, location, size and use of any above or below ground tanks to be used for storage of petroleum
products or other materials (except water)
There will be no storage tanks kept pennanently on the proposed project site.
As part of the crushing/screening operations, thefollowing will be temporarily stored on the undisturbed area
of the parcel, not where excavated.
J - 500 gallon Dieselfuel tank (aboveground)
This tank is registered with the MPCA and it is maintained in accordance with the MPCA
permit of Intex, the crushing contractor.
*(Reference: Intex penn it previously noted)
22. TRAFFIC:
Parking spaces added: Four temporary parking spaces are needed. These spaces shall be located near the house and
will be used during processing and loading operations. The parking will not occur on the processing area, but rather on
a different portion of property owned by the Applicant.
Existing spaces (if project involves expansion) 0
Estimated Total Average Daily Traffic (ADT) generated 30 dailv truck loads
Estimated maximum peak hour traffic generated (if known) and its timing:
Unknown. Traffic will generally be evenly distributed during business hours.
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For each affected road indicate the ADT and the directional distribution of traffic with and without the project. Provide
an estimate of the impact on traffic congestion on the affected roads and describe any traffic improvements which will
be necessary.
ADT Calculations
20.000 tons rock shipped per year.
30,000 tons sand shipped
40,000 tons fill shipped
90.000 tons per year
Shipped 15 tons per load. (10 tons per load in rear dumps, 20 tons per load in belly dumps - evenly split) 6.000 loads in
200 days, 30 loads per day,
Peak hour traffic: Loading would be evenly divided during working hours Each load generates a trip in and
and a trip out for traffic count purposes.
County Highway 39:
About 50% of the loads generated (15) per day would exit onto Highway 39. Eighty percent of these (12) would travel
east and 20% (3) would travel west. These 15 loads would account for 1.39% of total traffic on County Road 39.
Traffic study (see Appendix C. Figure I 1995 count was 2150 trips)
The County Engineer has requested modifications to County 39 which we are in agreement with and will build. The
roadway shoulder in both directions shall be paved to allow to pass our traffic which is turning in. The out bound
traffic shall have a paved acceleration lane to allow maximum traffic flow with minimum disturbance to the existing
flow. ( See Appendix C. Figure 2 and 3)
90th Street (Township):
About 50% of the loads generated (15) per day would exit onto Northeast 90th. Eighty percent of these (12)
would travel east and 20% (3) would travel west. These 15 loads would account for unknown % of the total traffic on
Northeast 90th, (Traffic study requestedJrom WSB Engineers. they indicate none conducted by them or the Township
back to the 1970 's.) Traffic passes two houses and then enters a commercial zone. (See Appendix A. Map D for
diagram across adjacent property to exit to 90th. See Appendix C,figure 4 for City diagram of Chelsea Road
extension. See also, Appendix C. Figure 5 for land owner signatures)
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23. VEIDCLE- RELATED AIR EMISSIONS: Provide an estimate of the effect of the project's traffic generation on air
quality, including carbon monoxide levels. Discuss the effect of traffic improvements or other mitigation measures on
air quality impacts. (If the project: involves 500 or more parking spaces, consult "EA W Guidelines" about whether a
detailed air quality analysis is needed.)
Estimated Air Quality:
The project should not cause any significant decrease in air quality. Additional traffic will not be generated by the
proposed gravel pit. The number of daily trips will be determined by the local demand for construction aggregates.
While an increase in demand of gravel products would result in a localized increase in traffic and, consequently, in
vehicle-related air emissions, the traffic generated from the operation is approximately one to two percent of the ADT's
on adjacent Highway 39. However iflocal demandfor gravel in the area remains constant, no increase in traffic is
anticipated.
24. STATIONARY SOURCE AIR EMISSIONS: Will the project involve any stationary sources of air emissions (such as
boilers or exhaust stacks)? Yes X No
25. Will the project generate dust, odors or noise during construction and/or operation?
X Yes No
If yes, describe the sources, characteristics, duration, and quantities or intensity, and any proposed measures to mitigate
adverse impacts. Also identifY the locations of sensitive receptors in the vicinity and estimate the impacts on these
receptors.
Dust and noise will be produced on the site during thefollowing activities:
The sources of dust will be from I) processing 2) loading equipment and haul roads 3) stock piles.
I) The dust from the processing of gravel will be controlled by adding one (I) gallon of water per ton, in afine mist, at
critical transfer points. This process is covered in the 19941ntex MPCA Permit. (Application Project Number CMXX94-
0276 issued to Jim Bowers, Intex Corporation, in July of 1994, with annual updates since then.) Intex permit is onfile
with MPCA and is over 250 pages. The Intex permit is not contained in this report.
2) Loading and dustfrom haul roads will also be controlled. The haul roads will be watered as required by MPCA to
minimize dust generation. Chemical methods, (calCium chloride) can also be used if deemed necessary. (see MCP A
permit - Intex)
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3) Stockpile dust is controlled by stockpile moisture content in the summer. The aggregate naturally attracts moisture
from the air. Frost and $now control dust in the winter months. (see MCP A pennit - Intex)
Seventy five percent of the gravel deposit is located 1,000 feet or morefrom two houses and 1,500 feet or more from the
remaining homes. Distance is inversely proportional to the impact of noise and dust.
A small horsefann adjoins the property. Dust and noise control measures include existing, undisturbed vegetation and
newly planted conifers. Existing vegetation will not be disturbed until actual mining commences. As the mining is
completed in each area and is atfinal grade. top soil will be spread and seeded to control dust. It will be back in its
natural state.
Noise mitigation and operations:
Over burden and topsoil will be stripped and stockpiled for later use. These stockpiles will be seen as grass covered
benns andfonn a natural buffer for noise and dust. When mining starts on the north end of the property this benn will
be placed to screen the two houses nearby. When mining starts to the south a similar benn will be placed between the
operations and homes to the south. In addition because the final elevation will be 15 feet below existing elevations the
homes to the south will see very little of the operation and probably only 15' of the top of the 30' high gravel stockpiles.
The two homes to the north have some natural existing conifer trees, some newly planted conifers and an additional 25
6' to 8' conifers will be planted prior to start up of operations. There are no homes to the west (YMCA vacant land) and
fannland and Interstate 94 are to the east.
26. Are any of the following resources on or in proximity to the site:
A) Archeological, historical, or architectural resources? Yes X No
B) Prime or unique fannIands? Yes X No
C) Designated parks, recreation areas, or trails? X Yes No
A snowmobile trail currently runs through the property. It will remain open unless the property owners experience
property damage.
D) Scenic views and vistas? Yes X No
E) Other unique resources? X Yes No
If any items are answered YES, describe the resource and identify any impacts on the resource due to the project.
Describe any impacts on the resource due to the project. Describe any measures to be taken to minimize or avoid adverse
impacts.
Otter Creek will be protected by undisturbed vegetation, an erosion control swale and silt fencing. The natural
tendency will be for water to flow into the hole, the area excavated and not towards the silt fence. A buffer of
undisturbed vegetation will also be provided. An erosion control swale shall be constructed (discussed in
question 18) shall direct runoff away from Otter Creek and back to our grassland.
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27. Will the project create adv~rse visual impacts? (Examples include: glare from intense lights; lights visible in wilderness
areas; and large visible plumes from cooling towers or exhaust stacks.) X Yes No
If yes, explain.
Adverse Visual Impacts:
Stockpiles offinished aggregate and rubble may be seen by some nearby houses. The impact will be minimized by
placing the stockpiles in the lowest elevations possible and as far away from the homesites as possible but still providing
a screen. A "natural look " will be achieved where possible. Stock piles have the benefit of screening the mining
operation as well.
28. COMPATIBILITY WITH PLANS: Is the project subject to an adopted local comprehensive land use plan or any
other applicable land use, water, or resource management plan of a local, regional, state or federal agency?
X Yes No
If yes, identify the applicable plan( s), discuss the compatibility of the project with the provisions of the plan( s), and
explain how any conflicts between the project and the plan(s) will be resolved. Ifno, explain.
Compatibility With Plans:
The City of Monticello in its plan, sent to the Monticello Orderly Anne.T:ation Board, has designated the mining site and
the acreage acres to the East of the site for industrial use. The end-use plan will prepare the site for this future use. (see
Map at Question 6)
29. IMPACT ON INFRASTRUCTURE AND PUBLIC SERVICE: Will new or expanded utilities, roads, other
infrastructure, or public services be required to serve the project? X Yes No
If yes, describe the new or additional infrastructure/services needed. (Any infrastructure that is a "connected action"
with respect to the project must be assessed in this EA W; see "EA W Guidelines" for details.)
Impact On Infrastructure And Public Service:
Modifications to County Road 39 are descn'bed in the proposal and will be installed by the applicant prior to the use of
that highway by gravel tnlcks. (See 8/24/98 memorandum from Assistant County Engineer. Appendix C. Figure 3)
30. RELATED DEVELOPMENTS; CUMULATIVE IMPACTS:
A) Are future stages of this development planned or likely? X Yes No
If yes, briefly describe future stages, their timing, and plans for environmental review.
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Related Developments: Cwnulative Impacts:
A wash plant may be required to prepare the aggregate for market. A future permit modification would be requested if a
wash plant was economically justified. Environmental review would take place at the time of the permit application.
B) Is this project a subsequent stage of an earlier project? Yes X No
If yes, briefly describe the past development, its timing and any past environmental review.
C) Is other development anticipated on adjacent lands or outlots ? Yes X No
If yes, briefly describe the development and its relationship to the present project.
D) If a, b or c were marked yes, discuss any cwnulative environmental impacts resulting from this project and the other
development.
The cumulative impact will need to be determined at the time of wash plant permitting. !f wash plant is needed.
31. OTHER POTENTIAL ENVIRONMENTAL IMPACTS: If the project may cause any adverse environmental
impacts which were not addressed by Items 1 to 28, identify and discuss them here, along with any proposed mitigation.
.
32. SUMMARY OF ISSUES: (This section need not be completed if the EA W is being done for EIS Scoping; instead,
address relevant issues in the draft Scoping Decision docwnent which must accompany the EA W.)
List any impacts and issues identified above that may require further investigation before the project is commenced.
Discuss any alternatives or mitigative measures that have been or may be considered for these impacts and issues,
including those that have been or may be ordered as permit conditions.
Summarized issues and mitigation:
1) Traffic - The addition of truck traffic at this point shall be mitigated by the prescribed roadway improvements as
outlined by the Assistant County Highway Engineer. These recommendations are consistent with those outlinedfor
other mining operations in the County. While there will be trucks entering and exiting at this point, the total
number of all trucks will be determined by demand for the product. It is likely that trucks from this site will (to some
extent) replace and not add to total volume of truck traffic in the general area.
2) Otter Creek - Otter Creek will be protected from any increase in surface water runoff in the following manner. The
excavation area will be lower than existing grade, therefore retaining the runoff away from Otter Creek. A silt
fence will be installed to prevent runoff Third, the aforementioned drainage swale will direct water back into the
. grassland and away from Otter Creek.
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3) Noise and Dust - Mining operations produce noise and dust, and various governmental studies are charged with
the regulation thereof All operations shall be conducted in accordance with established procedures and penn its.
For most homes in the vicinity, lineal separation from the operations site is extensive. Dust suppressant methods
(water) will be used and equipment will comply with industry standards/or noise attenuation. Operations will
occur within the depression created by aggregate excavation, and stockpiles will be located to screen the nearest
homes. The intended operating contractor (Intex) has produced hundreds 0/ thousands of tons of product per year
for many years with out regulatory complaint.
4) Visual Impacts - Once the mine is established, the activity takes place at the minejloor which is out ofsight of the
adjacent neighbors. The placement of sand stock piles can further reduce the visual impact of the operation. The
land is far too valuable in its finished state to not complete the entire reclamation process. When complete, the
project will provide several choice industrial building pads. These pads will have excellent visibility to Interstate
94 and excellent proximity to downtown Monticello. This is a long tenn project to utilize, rather than bury forever,
the natural resource contained on the site in preparation for its ultimate industrial use. The use of the site for
industrial classification is dictated by the presence of high voltage electrical transmission lines, an Amoco gasoline
pipeline, as well as its sight lines to 194 and the abundance of traffic noise from 194.
CERTIFICA TrONS BY THE RGU (all 3 certifications must be signed for EQB acceptance of the EA W for publication of notice
in the EQB Monitor.)
Signature
Title of Signer
Date
~tion contained in this document is accurate and complete to the best of my knowledge.
Otter Creek LLC
I) -/'- f V
B) I hereby certify that the project described in this EA W is the complete project and there are no other projects, project
stages, or project components, other than those described in this document, which are related to the project as
"connected actions" or ''E~ed actions" as defined, respectively, at Minn. Rules, pts. 4410.0200, subp. 9b and subp. 60.
Signa"". ~ ~
Title of Signer E. ChadWICk. Governor. Otter Creek. LLC
Date /2- (-II P
C) I hereby certify that copies of the completed EA Ware being sent-to all points on the official EQB EA W distribution list.
Signature
Title of Signer
Date
18
7,1,1
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.
..om: The Chadwick Group To: Dave Sellergren
Date: 10/7/98 lime: 1;14;30 PM
Page 12 of27
Minnesota Department of Natural Resources
. Natural Heritage and Nongame Research Program, Box 25
500 LoIfayclte Road
St. Paul. Minn",soc1I55155-40_
Phone: (651) 296.8279
Fax: (651) 296.1811
E-mail: kate.Jease@dnr.state.mn.us
5 October 1998
Jim Bowers. Co-Owner
Otter Creek LLC
1550 E. 79d' St., Suite 640
Bloomington, MN 55425
Re: Otter Creek Gravel Pit. T121N R2SW Sections 9 & 10; Wright Co.
Dear Mr. Bowers.
Please note that the legal description listed on the request form and area marked on your map
wen:: not the same. I therefore added section 9 to the area searched.
The Minnesota Natural Heritage database has been reviewed to detennine if any rare plant or
animal species or other significant natural features are known to occur within an approximate one~mile
radius of the above referenced project. Based on this review, there are 2 known occurrences of rate
species or natural communities in the area searched. However, based on the nature and location of the
proposed project I do not believe it will affect any known rure features.
Because our infonnation is not based on a comprehensive inventory, there may be rare or
otherwise significant natural features in the state that are not represented in the database. A county-by~
county survey ofrare natural features is now underway, and is in progress for Wright County. Our
infonnation about natural communities is, therefore, good for that county. However. because survey
work for rare plants and animals is less exhaustive, and because there has not been an on-site survey of
all areas of the county, ecologically significant features for which we have no records may exist on the
project area.
Please be aware that review by the Natural Heritage and Nongame Research Program focuses
only on rare natural features. It does not constitute: review or approval by the Department of Natural
Resources as a whole.
The Natural Heritage database is maintained by the Natural Heritage and Nongame Research
Program, a unit within the Section of Ecologicld Services, Department of Natural Resources. It is
continually updated as new infonnation becomes available, and is the most complete source of data on
Minnesota's rare or otherwise significant species, natural communities, and other natural features. Its
purpose is to foster better understanding and protection of these features. Thank you for consulting us on
this matter, and for your interest in preserving Minnesota's rare natural resources.
An invoice for the work completed is enclosed. You are being bjlJed for map and database
search and staff scientist review. Please forward this invoice to your Accounts Payable Department.
~~~
Kathryn Lease
Environmental Review Assistant
ES# 990189
DNR Informatiun: 612-196.6157. 1-IWO.766.6000 . TrY, 612.2l)6.S4~.t, 1-800-657.3929
An EL.f1.L:J1 OPPO'lUf'llly Elnrlnycr
\'ihu Vlliue; l..kvcnih'
"" I"nnled. on I.lcc:-yded p.oIptr CU'"t;linin~ .
<<.tt Minimum or l(Yti J'\l"Il-COID,LUucr WIII~ll!
APPENDIX A -- FIGURE 5
-
7" 35
1"
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.
11
iVIINNESOTA HISTORICAL SOCIETI'
STATE HISTORIC PRESERVATION OFFICE
November 2, 1998
Mr. John Chadwick
Firstar Financial Center, Suite 640
1550 East 79th Street
Bloomington, MN 55425
RE: Otter Creek LLC; Gravel mining CUP
T121 R25 S1 0, Wright County
SHPO Number: 99-0050
Dear Mr. Chadwick:
Thank you for consulting with our office during the preparation of an Environmental Assessment
Worksheet for the above referenced project.
.
Based on our review of the project information, we conclude that there are no properties listed
on the National or State Registers of Historic Places, and no known or suspected
archaeological properties in the area that will be affected by this project.
Please note that this comment letter does not address the requirements of Section 106 of the
National Historic Preservation Act of 1966 and 36CFR800, Procedures of the Advisory Council
on Historic Preservation for the protection of historic properties. If this project is considered for
federal assistance, or requires a federal permit or license, it should be submitted to our office
with reference to the assisting federal agency.
Please contact us at (651 )296-5462 if you have any questions regarding our comments on this
project.
Sincerely,
. p~ ~~i~~
'--11 ' Government Programs and Compliance Officer
.
APPENDIX A --FIGURE 6
1'~
":1-1,111111,1. HllIll I 11:11 \\I'~T I "'\1'\1' PIli. \11\'\I~IIT\ ,,"-.II'~-I'lflh IT!'III>II()'\I-,I"I-'~"',-',I~"
.
.
(
.
I U I I 1::;0 I..:J, ~ oE::.,.;
..,: The Chadwick Group To: Dave Sellerllren
-> ~n~ M~I~N~A~O~~~; ~age 11
Date: 10/7/98 Time: 1:14:30 PM
Page 17 of 27
. ... f
Fax:612-682-78n
Jun 29 '98 12;12
P.Ol
ILRIG1T CIJ..NTY pg,z
WllGJorT SOil A~O WATER COl-IZElVA110N OrsTiJCT
-=~...-
-. --."'~
'-- .IZl_'"
"'1,",
, ...
. iiCJ,;lv:-lJ~ ",.
.. f... ' JI.:~
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---"'LA
MINNESOTA ..
SOILANC WATER CONSERVATION CrSTRICTS
llmlll2, lOOt
TOl: 3.\bwaki
10.2zxi St NW
ButAlo, MN j~3[.J
ltE: O1TER CREEK. LLC MINlNO PLAN, Wll2, SEmON 10, T.l21N.. R.15W..
MOlol'11CELLQ WEST TWP.
Oar Mr. SaJkowKi;
The Otta- Czwe.k Mmq In .is cor.cW.;ivc lbr tIP ~5e. I r~~ tbe StOCkpiles be
built to prevent n:mo~ from Ic3vq me emir. alu .. ~ll as to act U a visual bleck, ~
~~ they shonld be ~ down. A ~ am- .me :ref bu&: a mm~mnm of
~o ~ wide sboul.d c. left AIonJ Otter C:eek. ONR Hydrc60iU< lmy ~ 3hauI.d be
~maaed fur commem clue to c:::ltUr Crek'.s proteCted weer JU.CJ&.. 0ve:aJl the project
loolu~
S~ry,
.AN EQl,;Al. OPPOR'1\lH1iY ~
APPENDIX A -- FIGURE 7
1~31
rrom: me UlaawlCK Grom 10: JI,; Uillc. IUJ 10/:10 I III Ie. J.JU.IHIII
"T I ":flof I t"., I
... ....sf... . ('CoU'I)" ..bNR....... ......, ..... ..'tEi..>3'20:':'2'~)5:':3'9'99"""" .........- . -. Cfc't" .f6.'9S'...... i 2=53" 'N'o".'(j6'3"'P'~6T ' ......,
:.
To~
fax #~
Re:
Date:
raaes:
John Chadwick @ The Chadwick Group. Inc.
612-854-9241
Gravel Mining Proposal. See 10 of Monticello Twp
October 16, 1998
one ( I), including this cover sheet.
fA(~IMILE
Thank you for sending the site maps for your proposed project. As we discussed on the
phone previously, any temporary buildings and process machinery should meet or exceed the
structure setback of 100 feet from the OHW. The site maps were somewhat undear (fax
copy) as to whether there was any work within the banks of Otter Creek. It d~s not appear
that there would be; therefore. no prote~ vaters permit would be required. Lastly, I
would encourage you to design all potential site irading. during and after the project, in a
manner that will reduce erosion potential and maintain natural drainage ways to the degree
possible.
I hope this was useful. I also see that you called yesterday, I assume in regard to this
correspondence. If you have any further questions or you were calling on additional matters
please feel free to contact me.
.
From the de,k of...
Larry Kramka
Area Hydrologist
DNR VII,ters
",1",0 Thielman Lane
$11. 203
8t Clolld. MN 56301
3201255.2978
Fax:32012,55.3999i
.
DNR Waters
"Helping you proteet
Minnesota's water resources"
1
7'~'1
APPENDIX A -- FIGURE 8
... 7~ :
.....""
~..:.~.:. ,
~. . ". '::'~~>".t>:." -, :r:~ :,' \
.' .... ,,' '1 'I . .\,. l
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tAJOooAJt.~D"::::x:. ~ 1 nlP-rnrim:l-ll'E':'u.Itl I'~ IlI!OlL"r.Qt KIGHLY D.OOIllLZ LA:o i PC,"PUOR c:ltl'VU~ ~ ~
!~~oc:!l ~ttD ~ 1lrr:."Il!';"..Y a~.u:m I ~o.cpt.\ND I ~4AC:' m::MSE:.'!
iClol~~ tt"!:':"...um I ~ -r:u='!lmIlltt I VI-NC!/' nr-n:nClU!Il I ~
"..P~ ~ ~~'D I Vii("M~~ ~. ~~~ ~J..~ , N'W NC~ W!"!'!..l10 ~..: !iI""..i rtPW ~C-,.;.R1W'W,TP-Si'~:Al.
, C~ \ '.. I . . . 0 It" ...... 'v._. 'I NOT TO ~-RE~~~~UCED CROP I PHOTO Y I "J
wf I Un _,. r SCALE t ,lJvjv.:f 1~9 7 r r.:A.q , NO. "."..
WA.a.N::"'''1;G: co=.tac~ NRCS before clea:inc;,draini.::tq, dredging, filling or leveling any wet areas or
we~~a~d ceded =ie~ds or i~rovinq mcdi~y:ng ~= =aL~:aL~~=; a= existing c=a;na~e sv-
~,. ',:-';f~\';;~.""',,;,""'i;';:'<' - ~,,- .....:-' :/", ; I ',,;G;' .,,' ''i ':::,'~ fr/:"--\: ~.-
. ,.-':";4.~'i" ""',-~';';,C<,d -~.' , ""'~ " -,~-. ,A;:, ~ ~~~'" ' <~<.z"'" :.r./' \- ....,....
" ""'-:~:;>3t~,";''r~:t>~'','''k: . ,~:'t, ~~,\.~c ,i~:' . (~.'_" '-" ,..
'. I.: - ~~\i,'\:~Q _ ,~"'":~ iL ~", '~'i~."!' .. , k 'l"" "'. <;
.--.' I'" ~ ' "";,::'~ ',," '. ;" -, ~'\;':-::~ ,,',' ':t':;"'~ \. ' ,~. ,-...,~ :, t' - jo:' - '~)I'\ .. ~
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r~':'.: ,:~w:\,~^-;;r-:~L'It'::-~- .~ '!'.~'.' '~~~ ";"l ~ ~~ ':-"'1.t.\~.,.....~,. ~~~. "~. '.. <'. ".:n...... ..... .f~
.- '_S:-::~;S~'<:'~'~' ':-'4~~~<~' ,,,~.::;,~l;'~~7i.::;'~'(~",;,~~ , ..: ..' .~~, .... ,,,/". ..)Ii:..
-.~' ~~~' -'-:--.., ':: :':'~''r';!i'ii~~ '''., ~::;',-;~ "~I'I'::!.-~ ~- '::..~. ,~:~. -.' ~..' "..'~.. :~ :~,~ ~ A ~"d' '....._ :.,; , "1:"
~~,. ~. ....~,.. ~~' - ~,,~.. ::~. """..' ,c'~ . ,.,,".e> i '- .;~,' ..~li...:'.~...., ..~, ~ "~:,~ tJI.
'-~""':', ~ ~," ~~ ': '.'.. "...~~;.';~1f~\;<i;a~'~:L_.::~-!n..~__-~~~".', <~~~,...f1r- ':'r"':,;~~ .' ~
~.. '~'~., ~';:~: :4'r:5';?il;~\~;,: ~ .' '^\~-;~~;.:.:::.<:1.,::'~'~"~~,::<.- <_.' "~~~';~ :';.~"'i"'>ft;:.; ", ,.~-~.,."", .
_'_, l .....,.~~:_~~~:~,:~ w,,'W'~~>' - 7".~ \'~~~':'.'..",.,.,:"'---"-":_">~:.'';'A'''~.',\~.,....~.,.;: _~. ':~",~'~".;..\:~..:.:;.~.. : _'-::~ .,'... ':;." r ., ". .-......
, "':1,~-,:.. oor ~"~'''- iI."" '. . ._:;..0 ~ ...... ;:.r- ...--. jW: ~ ~ -\' r". ' It,
';'"-:;~.~~;-~,',~~~:,;;~~~~-;~;;~~"': ~1-7,.q :~'_l,~,::;..~~.~~:~~~_~:_' ,'~'_:. ':~_ ~~'~-;.':,:::.~::~,;,,,;;~.f~~:.r . ,1t l' ..~ {~
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APPENDIX A -- FIGURE 10
,
rrOOl. lOe I.na(NrlCK IJroup I 0, ~y
LlCUC, IUJOl~\,I IIlIIC. w.II.'M fill
OCT-OB-9B THU 04:49 PM WRIGHT CO. PUBLIC WORKS
/'
FAX NO. 6126827313
P. 01/03
-;
-.
C 0 V E R
FAX
s
H
E
E T
To;
Fu#:
Subject:
Date:
Pages:
John Chadwick:
854-9241
CSAH 39 Traffic Counts
October 8. 1998
Three. including this cover sheet.
COMMENTS:
Please :find tranSJX'l.itted copies of the pages from our County Transportation Plan which show the
traffic counts on CSAH 39 for the year 1995 and projected year 2015.
Please call me if you have any questions or require :further information.
.
Regards, ~
r.) .
.1 Ii ,
N~' .~
From the desk of...
V111111 G. Hawkl... P.I!!.
As~llInl CountY Engineer
Wright COunt)' HiglTway DepBr1ment.
Engineemg Division
1901 HI~way ~ North
Buftillo, Minnesota 65313
(&12) 4&2-7387
F~(e12)e82-7313
-.
1
,." ",. '2"
APPENDIX C -- FIGURE 1 (1/3)
,
.
I.
.
.
rI VII I. lilt: \,It1c1UlYIl.I\ IJ1V'4I IV. uv
W~lwf. fVJ<WfVV IIIIIV.....' I., I I ..,
OCT-OB-9B THU 04:49 PM
WRIGHT CO. PUBLIC WORKS
FAX NO. 6126827313
~
TABLE 3 (c:ananued)
l!XJ.STlNG CAlL.YTRAfFIC VOlUMeS.
!lOAn , UHK '
'NAIll!: NO. NO ;
- -~~_..~~.----------
-"TO
~ :
I.OCA.TiON
,,~o~..~~--
CSAH, 35 1; W COUNTY UNE
~~~_~2
cs.AH, 3!\' 3 ' C$AH 3
CS,AH.35 4 ~8
CSAH 35' II' C$AH 9 IN JCT
CSAH 36. 6 C~ 109 e Jc;J'
CSAH, 35, 7 nus
CSAH' 35' a CR 134
CSAH' 36, II CSAI-Il:1
C2~, 35-1 10 i CR 120
CSAH: ~6 1: 1.a4
CSAH 36! 2 TH 101
I
I
es.AH, 31 i 1 :
eaAH 37 2
esAH' 31' 3 !
C$AH' 37' 4
CSAH: 37' :; :
COOl. 37; 6
CSAH, 37, 7 ;
CSAH 37 II
CSAH 37, 9
C8A)l' 37 10
CSNi' 37: " ..
CSAH.:J8 1 i
CS/>l--l 38. 2
ir
CSA)l' 309' 1
~,3g 2
CSAH'311; 3
CSAH 39, "
c:!'lNof' 39' 5
~ CSAH; 39! tl
-- C8AH,39, 7 :
CSAH I 3ll: 8
CSAI-i 39; 9
CSAH; 39' 10
CSAH, 40 , 1
i ,
CSAH' 42. I ,
c;;:o1AH , <12 2 ,
CS-' 4:l' J
: .
CSIoH . 75 : 1
CSAH, 70 : 2
CMH: 70 : 3 ;
CSAH 15 : "
~Ak; 75 :I
CSAH' 70, II
: ,
,
CR. 100, 1
CR : 100' 2 ,
:
OR ,101, 1 :
CR 1CW , 1 ,
:
NOTES:
(l11m................ noc.cl fI( ~ (1994 0llU'*l.
Nt" .Im~ _ points Ilol' esth1~tmg aono---nn gmwltl~.
: i
W COUNTY UNE
CSAH 2
CSAH 3
CSAH 6
CSAH a
CSAH 11
WH12
TH25
CR 118
CSAH 111
TH 101
csAH 3
82NJ ST
CSAH 5
TH2'!
~1oI7
CSAI-i e
CSAH 11
AETNA AVE
CSAH 75
~OINO AVE
C9AH 111
OCEAN AVE
TH2'!
N COUmY UNE
CSI.H :)9
TH 101
W COUNTY LINE
GROVER AVE
CSAHlI
BARTON AVE
ORCHARD AVE
TH~
cs.-H 3
.ol'J.l aT
C9AH 3
bl2'!
TH 101 - 2.<<50.
e$Ati 4Z 770'
,
C$AH 2 ~,
! CSAH 3 , ~'
C$AH1I &20
TH,S ." 1.000'
~11 2.810 "
CSAH '2 1.1500.
TH 2ll 2.110:'
CR 118 , 1.200
, CSAH 111 I l,;soo
~
, TH 101 1.S00,
, cSJl.H 4: ; 1.500 '
,
.
82HO 8T 130,
, CSAH 5 : 1.150'
, ;
I TH2" I 710i
~7 , 1$W'
, CSAH 8 130:
; CSl\H 11 OliO,
I AE'TNA AVE 1.~! *
! . 1.150, ..-
C$AH 7':; ......
HAAOtNG ...Vi: 3.400'
~19 2.7':10'
ODEAN AVE 3,:00 .
CSAH ~ 5.200,
,
, W~UPE 810'
,
: CSAH:l9 ....800.
TH 101 %.000:
! CRCIN RIVER 2,300 ,
!
: GROVER AVE 1,04001
CSJl.t1 8 1130'
aARTON AVE 1.200 ~
0RQ\AIlD AVE MOO'
nt~ ! 1,500,
1.s.4 : 1 O,!IlIO I"
, ,
i
: JlQTH ST , 310:
, TH12 1,200
,
CSAH S '"6'
,
~7 4115
CURJU;HT
eouNn~1
""-
CSAH2 .-.-... -"J~
CS.cu.t~ :" .._~
'csAHll .,- . '-~'-n~
CSAH 9 W JCT 1,000
CR I09EJCT 1,200~ ~..A
1H 25 3,7oo~-
CR 13-4 3,~; ----
CSAH15 ~~
CR 120 ,3,~;
C5AH 19 I 3,lISO'
2
APPENDIX C -- FIGURE 1 (2/3)
. -w- - -.
p, 02/03
~
oft.
Q'i)
It
j
i
.1
j
i
I
I
I
!
i
. ,
. .
!i
I
I
1
;
'.
,
201 evoua.s
1~""3
.
.-
.
.
.
.
.
.
i
.'
(
.
.
.
II
.
.
.
.
tram: me UlaaMCK \:iro~ I a: J~
OOT-08-98 THU 04:50 PM
TABlE 7 (eontlnu.d)
J015 OAIL. Y VOLUMES
WRIGHT CO, PUBLIC WORKS
uale. lulOltlO lime, :J.II.+t r'IVI
FAX NO, 6126827313
'~-----'--'-------'--~-" ..,.... -...-.. ,----
FINAl.
30AO u~~~ =~~=--~~T'?N.. .._,~..:~~~~~~ ~'f:.'~
NAME. NO., NO. . FROM TO' FORECAST
-~~------' .~.._._._-~----......-
C$AH, 3~ 1
CSAl-i 3~ 2
C$M1 35; 3
CSAH,3S' -4'
CSAH 3S:-S-;'''-
CSAH.. 3S 6
CSAH~ 3S: 1
CSAH~ 3S' 8
CSAHi 35 I 9 '___
CSAH: 3S; 10 ;
W COUNlY LINE CSAH 2
Cs.aJ-l'Z .. -'-awl3
--....,,- ..." -..-_..._--
CSAH J CSAH 5
CSA1-16 CSAH II W JeT
C$A.W ~ w JCT CR 109 E JCT
CR 101 EJCT "T1-l2~
lli 25 CR 134
CR134 CSAH15
CSAH'5 ' CR 120
CR 120 : C$lH 111
CSAHH 11
CSAH; 3ll 2
1-94
"T1-l1\n
: :;
WCOON1Y UroE
CSAH 2
CSAJo4 :l
~5
C$AH 8
O$AH 1 1
CSN-I12
TH25
CR"S
OSAH 1!i
"T1-l10'
C$O.H, 37: 1 ;
CSAH; 37, 2
CSAH 37 3
CSAH: 37 ..
CSAH: 37 :TT"~-
CSAH: 37 C1;
C$AI'I' 37, 1 i
CS,IUoi 31' 8
esAJ-l: 37.. I
e.9AH' 37' 10
CSAH' 37; "
~::Ill: , CSAH 3
CSAH. ~ 2 62NO ST
,
CSAH: 39 ' 1 , CSAH $
CSAH; 39 ' '2 -"-'-~24
C8.4.H: :w . 3 caAH 7
C8AH ; 39 , .. CSAH 8
* CSAH: 39 : 5 , CSAH 11
- CSAH: 3$- : 6 AETNA AVE
~ CSAH' 311 i 7 CSAH 75
CSAH: 39 : lJ ; .:iAAoING AVE
C$&Jo(' 39 : 9 CS;:Ilolll1
CSAH. 39 : 10 OCEAN AVE
CSAH 40; 1 "T1-l24
I
C$A.H, 42 : 1 N COUNlY UNE
CSAH, ..2 ' 2 CSAH 39
CSAH.. 4'2 ~ TIf 1 trI
:
CSAH' 75 , 1 W cout-n"Y LlJlw
C$AH: 75 . 2 : GROV'ERAVE
C!IAH ' 75 3 I CSAH 8
~~ .. BARTON AvE
CSAIot' 7~ !I , ORCHARD AVE
CSAJ.I, 75 . 6 nu~
CR 100 1
CR ; 100' :t
, I
OR : 101 i 1
CSI\H 3
-<<m-I ST
CSAH 3
CR l104! 1
TIol24
HO'rB!:l;
(1) 1l1li2 __ .... /IOM!O bot..,. (lell-4 CIIU~
MIA -.,......... ~ h'~ ~ QII(IWlII ,.."
-TIol 101
CSAlol 42
CSAH 2
CSAI'I ~
C$A)i e
T1f!16
CSAHl1
C8AH 12
"T1-l2S
CR1111
CSAH 19
-TH 101
--"~42
800
800
1.500
Z.400
2.000
7,~
1.8001,
uooV
8.1500
11600
6.100
1 ,llOO
500
'~'~--'-700
2.000
2.000
5.200
~--~
. .,..~
.~~~
. %.700
2.700
%.700
52"" ST
CSAH5
'l'M%4
, CSAH 7
CSAH 8
CSAH 11
AETNA AVlE
i C$AH75'
...l....-.- I'IIlROING Ave
: CSAH111
. ODEAN AVE
CSAH 4'2
,
W covt-n"Y LINE
:
CSAH J9
TH 1 trI
CRaN RlvaR
GROVER AVE
CSAJol $
BARTON AVE
OROiARO AVE
"TM~
1-9oC
,
-401l-I ST
"T1-l12
CSAH :;
C$AI-I 7
3
APPENDIX C -- FIGURE 1 (3/3)
1.000
2.600
1,400
3.100
1,:;00
1,700
2,500
.,500 ~
6.100
5.~
G.JOO
10,lIOC
1.000
8,900
..,4OQ
..800
: 3..100
1,800
2.400
J.:SOO
3,300
I 19,000
&00
3000
700
1,200
ra~e J UI oJ
p, 03/03
-*,
ao1fVOU11S
1.,1./t!
,
-.
~-1
.
.
ILRIGHT COJNTY P&Z
..)~TV Ok
f.P~~
j.. Z
:r 1M m
~ 1JJ
tj. 0
.." ~ '>'
1sS6
TO:
FROM:
DATE:
SUBJECT:
Fax:612-682-7872
Jun 29 ' 98
P.02
12:12
WRIGHT COU~TY
DEPARTMENT OF HIGHWAYS
WAYNE It.. FINGALSON, P.E.
HI{:t\way E..;inar
682.7388
VlRGIL 0. HAWKlNS. P.E.
Aa&i.ttan~ Hirh...y Znci~r
8ll2- 73117
Wright County Public Work" Building
1901 Highway 25 North
BuffaJo, MiflMsotc. 56313
Jet. T.E. 25 cuui C.R. 138
Te~pJwn.e (612)682.7383
Faaimik (612) 682-7313
MEMORANDUl\1
RICHARD E. MARQUETI'E
Ri,ht olWa7 Apz.~
682.7386
Tom Salkowski. Planning ~nd Zoning Administrator
Virgil G. H~wkins. Assistant County Engineer .~
June 24. 1998
Proposed Mining Plan for Otter Creek. LLC. - Access to CSAH 39
Monticello Township
We have completed a review of the pl~ns dated April 20. 1998 as prepared by T~yfor Land
Surveyors. Inc. for the above-mentioned development. We offer the following comments.
J )
A driveway access permit will be required to be: completed for the
proposed access to CSAH 39. A right turn and bypass lane will be
required to be constructed by the developer for a.o:es.s to CSAH 39.
This is consistent with the Wright County Transponation pl&n for this
type or development on a County Sute .AJd Highw.a.y with the level of
tr.lffic that CSAH 39 has on it.
2) The West ponion of the site only has an existing right-oE-way of 4.5 feet.
An addition.a.110 feet of right-of-way dedication should be made along
the West portion of this site as part of this plan to accommodate the
turnlane.
3) Only one (1) access to CSAH 39 will be permitted for the site. The
proposed access to CSAH 39 should bl!: kept as far West as possible to
give bener sight distance for the ramp over 1.94.
4) The County Auditor should review we proposed plan as it relates to
Otter Creek. as this is on the County's Ditch System.
If you have any questions or require further information regarding these comments please call
m~ at 682.7387.
Wayne Fingalson, County Engineer
Steve Meyer, Maintenance Superintendent
Richard Marquette, Engineering Assistant
Daria Groshens, Coumy Auditor
File
cc:
EqUJ;J./ OppanwUty / AlfirmatilJe Action EmpltJyc,
APPENDIX C -- FIGURE 2
7.- ""C-
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{e
,om: The Chadwick Group To: Dave Sellergren
Date: 10f71S8 Time: 1:14:30 PM
kRIGHT rnJNTY PSoZ
Fax:612-682-7872
Sep 2 '98 11 :47
. . ," ..
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7a50
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
Wri.rhl Col/.MY Publk Wo'*' BuJJdin8
1901 1/i8.hway 26 NfJrth
&ffoJ,o, K~'olll66J13
Jet. r.H. 25 "lid C.R.138
TNpMne (612)6B2-1383
Fac.i.".u. (5IJ) 6B1J.7313
MEMORANDUM
TO:
FROM:
DATE:
Tom SalkowsJcj, Planning and Zoning Administrator
Vngil G. HawkiN, _....., County Engin= ;J~
August 24. 1998 .
SUBJECT: Proposed Mjning Plan tor Otter Creek. llC. - ~ to CSAH 39
Monticello Township
Page e of 27
P.Ol
WAYN! A. F1NGAl3ON, P.t.
w.b-..o' r;.~
RlI-7Jllll
V'IIlGL G. HAW'Ji;JHS, P.~.
~1I~HlPwa)' ~
18a-7311
RICHAJtDE.~
JiPt <tl W.., A,..c
~,.
Based upon the meeting at !.he above mentioned site last Thumiay. August 20. 1998. ple:ils~
find attaehed a layout (or a combined by-pus 2nd right-turn Ime "t the proposed access to
the pit acroSS from Dalton Avenue.
The layout provides both a right-turn lane and by-~s ane for D31ton Avenue and the
proposr:d pit ~ss. if it were to be actoss from Dalton Avenue- From a tr.lffic ufay
standpoint this would be the safest location for the pit access as it provides additional Sile:
distance to the East on CSAH 39.
1f you have any questions or r~jre funher information regarding these comments pl~ call
me at 682.7387.
cc: Wayne Fingalson. County Engineer
Steve Meyer. Main~a.nce Superintendent
Richard Marq~tt.e, Engineering Assistant
Dorothy Schillewa.ert. Human Services
File
Equal Oppo,1undy / Affir1J&4~'''c Actil7" Emp/Qycr
APPENDIX C -- FIGURE 3 (1/2)
1.,,'f/,
H.
.
.
.om: The Chadwick Group To: Dave Sellergren
Date: 1017/98 Time: 1:14:30 PM
. ~ a:' ...
hR1GHT COJNTY p&.z Fax:612-682-78n Sep 2'98
ROAD DESIGN MANUAL
31,11U DESIGN POLICY A.ND CRITERIA
11 :49 P.03
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APPENDIX C -- FIGURE 3 (2/2)
7, "I?
Page 8 of 27
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OCT-0S-199B 13:04
WSB & ASSOCIATES INC.
6125411700 P.01/02
..
WSD.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
B.A. Mittdneulr. P.E.
Bm A. Weiss, P.E.
Peret'R. WiUenbrin&- P.E.
DDn~ W, stcno., P.E.
Rc'laId B. Stay, P,E..
612.541-4600
FAX 541.1700
& .&sociatesJ Inc.
Fax Transmittal
To:
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Organization:
FaX No: 55 '1-I!:Jz Lfl
Date:
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Copy to:
Fax No:
Re:
c.,1n=~StE1T ~A-O
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Project No:
Numbt!f of Pages Following This Lead Sheet I
From:
AN
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Comments:
8~
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Faxed this date at
am Ipm
c:
Initials
- Infrastructu1'e Engineen Planners
EQUAl. OPPOR'n.JNrn> EMPLOYER
"\WI'WIWIJ"ollMSlFAX. Wft)
APPENDIX C -- FIGURE 4 (1/2)
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APPENDIX C -- FIGURE 4 (2/2)
6125411700 P.02/02
TOTAL P.02
7-&/'
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.
AUG-31-1998 08:45 FROM GOEMAN REALTY INC
TO
8549241 P.02
To Who It May Concern:
We the undersigned owners and proprietors of approximately 80 acres of land in
Section 10., Township 121, Range 25, Wright County, Minnesota., further identified by
P.LD. # 213-1 0(). 1 04200 end 213..100...104203. hereby sigDify our intent to enter into a
mutual agreement with the OttmCreek, UC. owner and proprietorof84.S8 acres in said
Section 10, P.ID. #213-100-102300, foramuwal easement for roadway purposes to
provide mutual access to and from County Road 39 and 901h Street for each landOWD.a'.
It is our intention tQ limit the chmEtion of said easement to the projected duration
of gravel operations aD the parceJ with a maximum of 10 years. It is fUrther our
understanding that the Otter Creek, LLC, :mdIor their lessees will oonst:rue::t the base
roadway in such a manner as to meet c:wrem specifications for construction of township
roads. No hardsurfacing or shoulderin,g is contemplated at this time and the road will be
gated and will not be a public 1horoughfare. We understand that the work will be done by
and under the supervision of the Otter Creek, lLC, or its lessees at no cost to the
undersigned.
Q~
Gregory V. S
~tf~
Daniel L. Goeman .
...
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Barbara Ann Smith
;Z~~.
J . ce A. Goeman
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Donna W'mkl
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~~ O'~l ~ John . Chadwick
APPENDIX C -- FIGURE 5
TOTAL P.02
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.
INSERT
Color maps not reproduced with this copy
.
Appendix Band D not reproduced with this copy
.
7- r-I
Council Agenda - 1/11/99
,--.
8. Consideration to authorize execution of a Letter of Acknowlede:ment for TIF
assistance for redevelooment of the Klucas property. (O.K.)
A. REFERENCE AND BACKGROUND:
The City Council is asked to consider authorizing execution of a Letter of
Acknowledgment for TIF assistance for redevelopment of the Klucas property. The Letter
of Acknowledgment to be submitted as part of a tax credit application to the Minnesota
Housing Finance Agency (MEF A) from the developer. Applications are due February
12,1999.
When a tax credit application includes public participation (TIF assistance), the
application receives additional points, thereby the application has a greater chance for
award of the competitive dollars. Thus, the reason for the request by the developer. The
requested assistance is for reimbursement of soils correction in an amount not-to-exceed
$10,000 and 50% ofthe annual tax increment over 5 years to "buy down" the rents to the
tenants. Total market value of the 32 units is estimated at $1,440,000.
---
At the HRA meeting in December, Developer Brad Larson presented a concept for
redevelopment of the Klucas property. The proposed plan calls for the construction of 32
(3-bedroom) rental townhome units on approximately 5 acres of the most northerly
portion of the 13-acre site. Phase I (construction of the 32 units) is scheduled for
completion by December 1999. Phase II (28-units) and Phase III (undetermined)
scheduled for future development upon demand.
At the HRA meeting in January, the HRA commissioners considered Mr. Larson's
request for TIF assistance. The summary of a housing study conducted by AdMark
Resource, Inc. of 8t. Cloud indicated a demand for 42 (3-bedroom) affordable rental units
at 60% level. The 1998 MHF A annual median income (AMI) for Wright County is
$60,800. For a household of 4, the income limits at 60% AMI is $36,500 and for a 3-
bedroom unit, the maximum gross rent is $948. The HRA approved the use ofTIF for
redevelopment ofthe Klucas property subject to the City Council consideration to
execute the Letter of Acknowledgment.
The TIF District would be a "Qualified Housing District" exempting the City from the
HAC A Penalty or Local Match. The concept plan requires review by the Planning
Commission for a conditional use permit, and the TIF expenditures require review by
Ehlers & Associates and Kennedy & Graven for eligibility in context with state law.
Establishment ofthe TIF District and approval of the TIF Plan would be in the future.
A copy of the Letter of Acknowledgment for execution is attached.
.-
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January 12, 1999
MONTICELLO
Little Mountain Manor
Limited Partnership
c/o Bradley Larson
313 West Broadway
Monticello, MN 55362-0446
RE: Little Mountain Manor Limited Partnership
Tax Increment Financial Request
Dear Mr. Larson:
This letter is in response to your appearances before the December 9, 1998, and January 6, 1999,
Monticello HRA, and your appcaranee before the Monticello City Council on January 11, 1999. Your
request to the HRA, which was reviewed, endorsed and forwarded to the City Council, was for tax
increment financing consideration for the redevelopment of the Edgar Klucas property. It is our
.nderstanding that the purpose of your request was for pay-as-you-go TIF benefits for a period not to
exceed five years. Said proceeds would be used for soil corrections in an amount not to exceed $10,000
and for a reimbursement of pay-as-you-go TIF benefits in an amount not to exceed 50% of the real estate
increment as generated on the project by reason of your proposed 32-unit townhouse rental project.
It is further our understanding that given the demographics of the project, the rent levels and your desire
to have municipal involvement as an inducement to help get Minnesota Housing Finance Agency tax
credits awarded to the project, the tax abatements would be used to directly reduce tenants' rents for the
first five years of the project life, creating more affordable rents.
Please do not construe this letter as letter of commitment or intent with regard to your tax increment
proposal, but this serves as a letter of acknowledgment of your request and that if the project is selected,
the preliminary foundations for a formal request have been laid and a formal development agreement, etc.,
would have to be presented that would be agreeable to all parties. While Monticello City Council is not
.
r,,~
Monticello City Hall, 250 E. Broadway, PO Dox 1147, Monticello, MN 55362-9245' (612) 295-2711' Fax: (612) 295-4404
Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362 · (612) 295-3170 . Fax: (612) 271-3272
Mr. Bradley Larson
. January 12, 1999
Page 2
botmd by precedent, please be advised that other housing ami commercial rehabilitation projects have in
the past been looked upon favorably for some TIF assistance. We would appreciate you keeping us
apprised of the status of your Minnesota Housing Finance Appl ieation.
Sincerely,
CITY OF MONTICELLO
Roger Bclsaas
Mayor
/ncw
c: File
.
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HRA Agenda - 1/6/99
6.
Consideration to review affordable housin1! market studv and to alJDrove TIF
assistance for the redevelopment of the Klucas property with a recommendation to
the City Council.
A. REFERENCE AND BACKGROUND:
At the December 9 HRA meeting, the commissioners heard a presentation from
Developer Brad Larson relating to the proposed concept plan for redevelopment of the
Klueas property. The developer plans to construct 32 (2/3-bedroom) affordable rental
townhome units in Phase I of the multi-phased project. The housing units would have
attached garages and other amenities like washer/dryers and rent for between $525 and
$750 per month. Phase II would consist of 28 units and Phase III undetermined at this
time. The developer requested TIF assistance in an amount not-to-exceed $10,000 for
site cleanup and a percentage of increment to reduce rental rates. He also requested a
Letter of Intent for submittal with the Minnesota Housing Finance application due
February 12.
The HRA requested a copy of the market study for review prior to making a decision for
TIF assistance and [or purposes of a recommendation to City Council. For your
information, the difference between this project and Freedom Development was two-fold:
First, Outlot A is City/HRA owned and RFP's were requested/the Klueas property is
privately owned. Second, two proposals were submitted for the city owned property.
The lower purchase price offer requested no TIF assistance and consisted of a project of
greater density, and the higher purchase price offer requested TIF assistance and
consisted of a project of lesser density. The project died upon submittal of a second
competitive offer by the higher bidder.
Enclosed is a letter from the developer summarizing his request for TIF assistance.
B.
ALTERNATIVE ACTION:
1.
A motion to approve TIF assistance for redevelopment of the Klucas property
with the said recommendation to the City Council.
2.
A motion to deny use ofTIF for redevelopment of the Klucas property.
3.
A motion to table any action.
~b
.
HRA Agenda - 1/6/99
c.
RECOMMENDATION:
D.
SUPPORTING DATA:
Exhibit A - Letter from Mr. Larson
Exhibit B - Income/Rent Levels
Exhibit C - Tax Credit Housing Tax Increment
Exhibit D - Summary of the Housing Market Study
Exhibit E - "Explaining the shortage of alTordablc housing" article from Community
Dividend.
.
.
~Jo
.
.
.
Council Agenda - 1/11/99
9.
Consideration of annual appointments for 1999. (R.W.)
A. REfERENCE AND BACKGROUND:
Minnesota Statutes require that at the first meeting of each year, certain appointments be
made. Attached you will find a list of the required appointments that may be approved in one
single motion unless the Council chooses to consider some appointments separately.
a. City Depositories. During the past year, three oilicial depositories were
named, including Marquette Bank Monticello, Metropolitan Federal, and
First National Bank of Monticello. In addition, under Minnesota Statutes 239,
the Chief Financial Oftker has also been designated the authority to name
other ofTicial depositories for the purpose of investments. Since financial
institutions not within the city are depositories for investment purposes only,
the ofIieial depositories are usually just the three mentioned above, and the
motion includes the authorization for the Chief Financial OfTicer to designate
other depositories when necessary for investment purposes only.
b. Official Newspaper. Monticello Times.
c.
Health OfIicer. Historically, Dr. Maus has served as the City Health Officer,
and it is suggested that this appointment simply be renewed annually.
d.
Acting Mayor. Past practice has been to choose the senior Council member to
fill in as the Acting Mayor when needed. For 1998, Clint was appointed to
this position.
e.
Representatives to Other Multi-Jurisdictional Bodies. Three appointments
are necessary for selecting the City representatives to serve on each of the
following bodies: Community Education Advisory Board, Joint Fire Board,
and the MOAA Board. For 1998, the Mayor had served on both the
Community Education Advisory Board and as one of the two representatives
on the newly-created MOAA Board. The second City representative to the
new MOAA Board was the Chairman of the Planning Commission, Dick Frie.
The joint resolution establishing the new makeup of the MOAA Board
indicated that one individual would serve a one-year term, and the second City
representative would be a two~year term. While the specific action that had
appointed the Mayor as one of the representatives did not actually specify
which term it was to apply to, I believe it was assumed that the Mayor's
appointment would coincide with the term of office and would have been for
the one-year term expiring at the end of 1998.
It is my understanding from conversations with Planning Commission Chair
Dick Prie that he is willing to step down as the second representative to the
MOAA Board ifthe Council wishes to choose an elected oflicial to serve as
-9-
Council Agenda ~ 1/11/99
.
the second representative. It is also my understanding that Mayor Roger
Belsaas has indicated a desire to serve in the Mayor's capacity as one of the
representatives; and at this time, I have purposely left the second
representative blank for the Council to determine.
In regard to the Joint Fire Board, Councilmember Brian Stumpf and the City
Administrator were the two City representatives on this board. The other
members of the Joint Fire Board include two fire department representatives
and two Township supervisors, those currently being Ken Scadden and Ted
Holker.
f. Housing and Redevelopment Authority. Annually, one appointment is
required for the Housing and Redevelopment Authority. The term currently
occupied by Mr. Dan Frie is the one that expired December 31. The HRA
committee has recommended that Mr. Frie be reappointed by the Council to
an additional 5~year term.
g. Planning Commission. The Planning Commission is made up of five
members serving one-year appointments. All current members have indicated
a willingness to be reappointed for an additional one-year term.
.
h.
Library Board. The Library Board by ordinance requires a Mayoral
appointment with Council ratification. The Library Board has not met very
frequently in the past, but there are currently four positions out of the five~
member board that will need to be filled or confirmed, one of which expired
December 1998; two which expire December 2000, one of which was vacant,
and the other previously held by Ruby Bensen, who has resigned; and the final
vacancy which expires December 1999 that has remained unfilled in the past.
Librarian Marge Bauer has indicated that Mr. Gordy Jacobson is willing to
serve and is recommended for the term expiring December 2000, along with a
recommendation to appoint Mr. Jim Maus to the term expiring the year 2000
to replace Ruby Bensen who resigned. In addition, it is my understanding that
Diane Herbst would also be willing to have her term renewed, which would
expire December 2001. One remaining term would still need to be filled
expiring December 1999, and at the time this agenda item was being prepared,
Marge Bauer did not have a recommendation yet. The Council could choose
to select someone to fill this position or wait until Marge Bauer and the
Library Board can provide a recommendation for Council consideration.
1.
Recycling Committee. Currently, Councilmember Bruce Thielen has been the
Council representative on this committee.
.
-10-
.
.
Council Agenda - 1/11/99
J.
Economic Development Authority. The Economic Development Authority is
composed currently of seven members appointed by the Mayor mId confirmed
by the City Council. According to our ordinance that established the EDA,
two members of the committee shall be members of the City Council, and
those two positions are currently held by Councilmembers Roger Carlson and
Clint Herbst. As far as the non-Council membership is concerned, the
position currently held by Barb Schwientek, expired December 31, 1998.
Ms. Schwientek has indicated a willingncss to continue on the EDA if
reappointed.
k.
Police Advisory Commission (3-year staggered terms). The Police Advisory
Commission is composed of five members appointed by the Mayor and
confirmed by the City Council, one of which is a Council member. For the
past few years, Councilmember Brian Stumpf has served in that capacity.
Currently, there is a vacant position that should expire December 2000 that
has not yet been filled, and one of the terms held by Mr. Brad Fyle expired
December 1998. I believe Mr. Fyle is still willing to serve on this commission
if reappointed, and I have received a letter of interest from Mr. Dick Slais,
who lives in the Hillcrest addition, who has indicated a willingness to serve on
the Police Commission when a vacancy occurred. Mr. Slais is typically a
snowbird who heads south for the winter, which the Council may want to
consider, although the Police Commission typically meets quarterly and can
arrange meetings around individual schedules.
1. Parks Commission. Currently, the positions held by Mr. Earl Smith and
Mr. Rick Traver expired December 1998. It is my understanding that both
individuals are willing to continue serving on the Parks Commission if
reappointed.
The following appointments are not required to be made annually by statute, but each of them
performs services on an as-needed basis for the City. The consulting services and/or
individuals are listed as follows and can be individually discussed by the Council if desired.
.-
1.
City Attorney. For the past eight years, the firm of Olson, Usset, &
Weingarden has served as our official City Attorney, with Mr. Paul
Weingarden serving seven out of the eight years as the primary contact for the
City staff. During the past year or so, Mr. Dennis Dalen of this firm has
assumed the primary role as City Attorney. T believe the City relationship
with Mr. Dalen has worked fairly well in the past, and it is recommended that
we continue this arrangement utilizing Mr. Dalen as the primary City Attorney
with the ability to use other associates of the firm such as Mr. Paul
Weingarden or Mr. Dave Usset, depending on the legal issue involved.
-11-
.
.
Council Agenda - 1/11/99
2.
City Auditor. Historically, Gruys, Borden, Carlson & Associates has been the
City's auditor. As they have become very familiar with our accounting
practices, I do not have any problem with the City continuing our relationship
with this fIrm as our official auditor.
3. Consulting Engineer. Currently, the consulting engineering firm of WSB &
Associates and, in particular, Mr. Bret Weiss, has been appointed as the City's
primary City Engineer. For general engineering services, it is recommended
that we continue our arrangement with Mr. Bret Weiss as the City Engineer
with the firm of WSB & Associates.
4. City Planner. For the past number of years, Mr. Steve Grittman of Northwest
Associated Consultants has been the City Planner. It is recommended that our
relationship with Mr. Grittman and Northwest Associated Consultants
continue on an as-needed basis.
5.
Financial Consultants. For a number of years, the City had utilized the
services of Springsted, Inc., as the City's financial advisor for preparing
documents related to bond sales and other financial matters of the City.
During the past few years, the HRA and also the City have utilized the
services of Ehlers & Associates to likewise provide financial consultation
relating to establishment of tax increment financing districts, along with bond
sales for both the HRA's financing needs and the City's financing. While the
City had utilized Springsted's services for approximately 20 years, Ehlers &
Associates has more recently been used on some of our newest bond sales.
While the City Council doesn't have to appoint a specific financial advisor at
the beginning of each year, I wanted to make the Council aware that the City
has utilized the services of both firms, and this arrangement can continue in a
similar fashion in the future if the Council desired, or we could simply try to
use one firm exclusively. Naturally there are pros and cons to each, and it
may be beneficial to have both firms available willing to provide us services
allowing us to compare services and fees depending on the financing need at
that time. One downfall to constantly changing fInancial advisors is that you
have to continually keep both firms up to date on our financial condition, and
this results in duplication of efforts not only by our staif in providing this
information to each consultant, but also in duplication of efforts by both
consulting firms. This may be an issue that the Council will want to discuss
further at a later date, and it is simply being provided as information at this
time, as an appointment does not have to be made officially by the Council at
the first meeting.
.
In addition to the annual appointments, individual Council members for the past few years
have been appointed as liaison members with various committees and commissions of the
City. ^ list of these commission or committee assignments is enclosed with the agenda for
-12-
Council Agenda - 1/11/99
.
Council review. If the Council would like to continue with having individual liaison
members, the Mayor and Council members may want to discuss whether any commission or
committee assignments need to be changed.
The attached sheet as supporting data lists all of the members of the various commissions and
appropriate appointments, both required and discretionary, that the Council can consider for
1999. The underlined names are the ones that are in need of appointment for 1999; and in
some cases, it may have been previously noted that a recommendation has not yet been made
for filling a vacancy, in which case the Council may be asked to consider this appointment at
a future date. This willlikcly be the case for the Library Board.
If the Council is in agreement with all of the recommendations for annual appointments, a
single motion is all that is needed to cover the vacancies underlined, or individual
appointments can be made separately as needed.
D. SUPPORTING DATA:
List of current appointments needed and current office holders.
.
.',
-13-
1999 ANNUAL APPOINTMENTS
e Official Depositories:
Newspaper:
Housing and Redevelopment Authority:
(5-year staggered terms)
Planning Commission:
.
Health Officer:
(1 year)
Acting Mayor:
(1 year)
Joint Commissions:
Community Education
Fire Board
MOAA
Library Board:
(3-year staggered)
Attorney:
Planner:
e. Auditor:
KARENIOFFICE\AGENDAS\APPOINT.L1S: 1/5/99
Marquette Bank Monticello
First National Bank of Monticello
Chief Financial Officer -
authorized to designate other
depositories for investment
purposes only.
Monticello Times
1. Bob Murray
2. Darrin Lahr
3. Brad Barger
4. Dan Frie
5. Steve Andrews
1. Richard Carlson
2. Robbie Smith
3. Dick Frie
4. Roy Popilek
5. Rod Dragsten
Dr. Donald Mans
Clint Herbst
12/2001
12/2000
12/1999
12/2003
12/2002
Mayor or ?
Rick Wolfsteller & Brian Stumpf
Roger Bclsaas and? (Dick Frie current appointment)
1. vacant
2. Gordy Jacobson
3. Jeanette Lukowski
4. Jim Mans
5. Diane Herbst
12/1 999
12/2000
12/1999
12/2000
12/2001
Dennis DaIcn of Olson, Usset, & Weingarden
Northwest Associated Consultants
(Steve Grittman)
Gruys, Borden, Carlson & Assoc.
~-I
Page 1
.
.
.
Recycling Committee:
Economic Development Authority:
(5-ycar staggered terms)
Engineer:
Police Advisory Commission:
(3-yr staggered terms)
Parks Commission:
(3-yr staggered terms)
Bruce Thielen
1. Roger Carlson, Council
2. Clint Herbst. Council
3. Ken Maus
4. Darrin Lahr
5. Barb Schwientek
6. Bill Demeules
7. Ron Hoglund
WSB & Associates
1. Brian Stumpf. Council
2. Dick Slais
3. David Gerads
4. Brad Fyle
5. Liz DeMarais
I. Earl Smith
2. Larry Nolan
3. Fran Fair
4. Rick Traver
5. Jennifer Fearing
Council liaison (ex-officio) appointments to City committees:
HRA:
Planning Commission:
Parks Commission:
Police Commission:
Library Board:
MCP:
Brian Stumpf
Clint Herbst
Roger Carlson
Brian Stumpf
Bruce Thielen
Bruce Thielen
KARENIOFFICEIAGENDASIAPPOINTLlS: 1/5/99
12/2001
12/2002
12/2001
1212002
12/2003
12/1 999
12/2000
12/2002
12/2000
1212000
1212001
12/1 999
12/2001
12/1 999
12/2000
12/2001
12/1999
,-~
Page 2
.
.
.
Council Agenda - 1/11/99
to.
Review recomendations from community center small 2roup and provide direction
for establishing manaeement prol.:ram and policies and desi!!n modifications. (J.O.)
A. REfERENCE AND BACKGROUND:
As you recall, a small group was established last year to help guide the plan development
process. Now that the planning stage is over, it is proposed that the group stay in place
with the replacement of Bill Fair with Roger Belsaas (and addition of another Council
member if desired) to provide input to staff and Council through the process of facility
start-up. As you may know, Roger Belsaas has already been assisting City staff and the
facility start-up process by attending and providing input at the small group level. At the
present time, the following individuals are on the small group. Bob Murray, HRA; Roger
Belsaas, Mayor; Pam Campbell, DA T. Staff attending meetings includes Jeff O'Neill,
Fred Patch, and Wanda Kraemer.
In our research of other community centers, most centers establish a group or committee
charged with development of policies that govern the operation of the community center.
In some communities, board decisions do not go to City Council for subsequent review.
In most instances, the advisory board is a body that does the research and provides
recommendations to the City Council for Council action. At this point in the
development of the community center, the small group is working on implementation. [n
the future, Council may wish to change the make-up of the small group to reflect the
changing need for input as the facility moves to the operation stage. Following is a
summary of implementation items that the small group will be working on in support of
the City Council.
Management and Operations
There is a significant amount of work to do in establishment of a program for managing
the facility prior to opening in November 1999. The small group board will be
responsible for identifying the management structure necessary to properly operate the
facility. This would include development of a listing of programs and services that the
community center will offer in an effort to provide a facility that meets the needs of the
community and maximizes revenue. The small group will take a close look at methods of
delivering service such as utilization of City staff and private contracts. For example, it
could be that the facility will be best operated by a community center director, with the
City utilizing the services of a private contractor to operate the fitness and swimming
areas. It will be the responsibility of the small group to develop a list of programs and
services that will be provided and to identify the best means for delivering of services.
Relating to the management structure is the area of policy development. There is a vast
array of policies and procedures that need to be developed prior to the opening of the
facility. City staff has already collected a number of policies and received survey
information from other community centers in an effort to establish a sensible starting
point for initial operation of the facility. Exmnples of policy issues will include items
-14-
Council Agenda - 1/11/99
.
such as rules governing serving of liquor on site and rules governing reservation of space.
Another big policy area will be to determine fees for private, nonprofit organizations
wishing to use the space versus fees charged to commercial entities. As you would guess,
each community center treats each policy issue differently. It is important for the small
group to establish a good inventory of policy issues and come up with recommended
approaches to the City Council that fit Monticello.
The small group will also be providing recommendations with regard to development of a
strong marketing program.
Construction Process/Design Modifications
The small group would also be responsible for monitoring the construction process,
making sure that the project is on schedule and being constructed properly. Supporting
this group's efTorts will be the Chief Building Official, who will be acting as the City's
representative on site. The Chief Building Official will be conducting weekly meetings
with the contractor and will be monitoring the progress of the project closely via input
from Elmer Ohnstad, the Construction Inspector. The small group will be getting weekly
updates from the Chief Building Official on the progress of the project and will be
providing reports to the City Council as needed.
.
In addition to overseeing the project, the small group will be providing recommendations
with regard to change orders and will be making recommendations on where value
engineering could occur to save costs. Staff is expecting to process change orders in the
same fashion as the wastewater treatment plant where the following rules were applied:
(2/25/97 meeting minutes): Authorize the City Administrator and Public Works
Director (in this case Chief Building Official) to approve individual change
orders costing $10,000 or less with a maximum cumulative amount of $50,000
when bringing such change orders to Council would cause a delay. Such
change orders will be reported promptly to the Small Group and Council.
In addition to evaluating change orders, the small group will be keeping track of the
project contingency funds and will be making recommendations for use of the
contingency as needed. Please note that savings on budget resulting from the recent grant
award ($387,000) will be placed in the project contingency. Last of all, the small group
could be involved in reviewing FF&E purchases and the feasibility of design changes to
the facility to better meet the needs ofthe community as requested by the City Council.
Communications
.
The original budget included $50,000 for development of telephone, sound, AV, and
computer systems. This anlount does not include the funds that will be derived from
Jones Intercablc, which will be used to wire and place cameras in the council chambers
-15-
Council Agenda - 1/11/99
.
area. The small group will be obtaining recommendations on communication system
designs from a communications subcommittee made up of Bill Bruce from the cable
system, TDS Telecom, Fred Patch, Cathy Shuman, and the architect.
Summary
In summary, the role of the small group will be to get the facility up and running by
November 1999 so that the City can maximize opportunities for sale of memberships and
achieve a good ratio of expenses to revenues. In addition, the group will be involved in
assisting the Chief Building Official in management of the construction process and will
be providing recommendations to the City Counci I with regard to any changes relating to
the design and will provide recommendations with regard to utilization of contingency
funds. The group may also become involved in developing the program for relocating the
two bulk tank operators on site. Final details with regard to moving the two operators
have not been established. City staff will keep the small group up to date on progress
made and will be seeking input from this group prior to presentation of relocation plans
and financing to the City Council.
Short-term Objective for Small Group and City Council
.
Following is a set of objectives identified for the small group to achieve in the near term.
Please review and discuss and provide direction with regard to each item.
1. Begin Process of Hiring a Community Center Director. As you will see in the
minutes of the small group making this recommendation, there was considerable
discussion of hiring a community center director early in the process to assist in
the start-up process. As part ofthis process, the staff will meet with Community
Education, Life Fitness, and Kitty Baltos to talk about the intent to hire a
community center director and the possibility of out-sourcing certain services.
Previously, it was thought that perhaps Community Education or Life Fitness
might provide complete management support ofthe facility by contract. Based on
research done on other centers, and based on input from Roger Belsaas and the
small group, it appears that the recommended option is to hire a director with the
possibility of outsourcing certain services remaining. The small group would like
to have the job description written for approval at the next meeting of the City
Council. The goal is to have a director on board no later than April.
2. Develop a Mission Statement. Development of a mission statement is important
because it will help guide policy development and guide the decisions of the
future community center director. The goal is to have the mission statement
presented to Council with the director's job description.
.
3
Research Design Modifications to Include the Library in the Facility. If the
City Council is inclined to modify the design, action needs to be taken quickly.
The ability to make modifications on a cost-efllcient basis are more difllcult and
-16-
Council Agenda - 1/11/99
.
costly as each day passes by. Ideas relating to modifying the use of the space for
adding or subtracting features could be reviewed by the small group with
recommendations forwarded to the City Council.
Library/Sr. Center Swap
One idea brought forward by Mayor 13elsaas is the possibility of switching out the
senior center space with the Library. In turn, the Library could be modified to
become a new senior center. The small group agrees that this idea has merit and
is worth exploring. Here is a summary of issues:
Originally, the senior center was included in the plan for the following reasons:
1. The existing facility, though adequate today, will eventually need
to be replaced with a larger space.
2. The future size of the senior center could be reduced if placed in
the community center because of savings resulting from use of
"joint space," namely the catering kitchen, restrooms, and lobby
areas and parking.
.
3.
It was thought that the design could be set up to maintain the
seniors' current level of independence. The design tries to separate
the senior area from other uses while providing opportunity for
mixing when desired.
4. Finally, incorporation of the senior center with a fitness/walking
track seemed to make sense given the task force's observation that
many seniors are using pools and walking tracks during the day in
other communities.
According to input provided to Mayor Belsaas, a number of seniors are not
convinced of the merits of placement of the senior center in the community center.
Many prefer being entirely independent. In response to this concern, the small
group has taken a quick look at modifying the plan to include the library. City
Council is asked to consider directing the architect to look at the possibility more
closely. Please note that Library representatives have not been contacted
regarding this concept. If this idea is appealing to City Council, we will meet
with the Library representatives as part of the study. Here are some observations
by the small group regarding this concept:
.
I.
There are good reasons to support this modification. A library within the
community center would certainly benefit library use and support the
overall mission of the community center by providing another great
activity area for individuals and families. Of the two uses (library, senior
-17-
.
.
Council Agenda - 1/11/99
center), it would appear that there is greater overall benefit in having the
senior center independent and the library in the center.
2.
Intuitively, one could forecast that the presence of a library in the
community center will have a greater positive impact on membership
sales, which will help cash flow.
3.
If the library became the senior center, it would be in close proximity to
the community center and could certainly be easily available to seniors
interested in using the walking track and fitness areas. Therefore, senior
memberships should not be affected greatly by moving the senior center to
the library. Similarly, maintenance staff at the community center would
be in close proximity to the senior center. This staff would be available
for helping with setting up tables, maintenance work, etc.
4.
It appears that the net space available for library use within the center may
be sufficient; however, it will take additional study by the Architect to
make sure. There may be a need to reduce meeting space to accommodate
book shelf space. Future expansion of the library would be limited. This
study will cost approximately $5,000.
5.
According to estimates provided by the Architect and Building Official,
the net cost to make this swap will range from $183,000 to $260,000. The
low range presumes re-use of much of the furniture and fixtures in the
existing library. See the attached worksheet for more information.
Perhaps project savings due to grant fund acquisition could be applied to
finance this additional cost.
B. ALTERNATIVE ACTIONS:
1. Motion to direct staff to seek input from the small group in development of
recommendations to the City Council on items A, B, and C below. Also, Council
may wish to appoint another representative to the group if so desired.
.
A. Community Center Director
B. Development of Mission Statement
C. Library - Senior Center Swap Concept ($5,000 to study)
Deputy City Clerk, Karen Doty, has assisted the process by noting concerns
regarding the method of establishment of the small group and regarding the
meeting notice requirements for this group. We will be following up on concerns
to make sure that the assistance provided by these volunteers to staff and Council
is provided within a structure that is consistent with state law.
-18-
.
.
.
Council Agenda - 1/11/99
2.
Motion to withhold support of utilizing small group input.
The City Council could elect to do all of the work of the small group, designating
staff to complete the research and Council to act on the details of the process of
getting the project up and running.
C. STAFF RECOMMENDATION:
It is the recommendation of the City staff and members of the group that work should
begin immediately on activities necessary to result in a trouble-free startup of the
community center, which should include development of a mission statement, detailed
job description for a community center director, and follow-up on any other initiatives
requested by the City Council.
D. SUPPORTING DATA:
Community center project expense summary; Recent meeting notes from small group;
Preliminary survey of community center operations; Organization chart; Library/Senior
Center swap worksheet.
Other updates:
Staff has been working with Jeff Michaelis toward development of options
for relocation of the bulk tank sites. Bill Aydt has been contacted with no
response. Once Rick gets back from vacation, we will be bringing the
Michaelis bulk tank relocation plan to Council, and we will continue in
our attempts to contact Aydt.
The resolution supporting temporary improvement bond financing to be on
agenda with Rick's return. Funds paying for construction to date derived
from National Guard's deposit 0[$1.5 million.
-19-
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Meeting Notes
Community Center Small Group
December 16, 1998
Members:
Bill Fair, Roger Belsaas, Bob Murray, Fred Patch, Wanda Kraemer, Jeff O'Neill, Pam
Cambell
1. Welcome Roger Belsaas
Both Roger Belsaas and Pam Cambell were welcomed to the meeting.
2. Construction progress update. Fred PatchlMark Wenzel
Footings in through A and All ofB. City Hall, the Gymnasium, Child care and teen center, moving into
banquet area. Soil problems in Southwest area have been resolved. Structural Steel has been delayed.
They may be shopping steel for price or timing. Bar Joist companies are strict about doing the job at
once.
Fred reported opportunities to save by purchasing up front. We must make sure that loss of interest
does not off-set savings.
Everything is running fine. Lien wavers run one month behind.
3. Consideration of recommendation on process for establishing management structure and program.
A.
Review organization charts. Discuss utilizing members of management group (Life Fitness,
Community Education, Chamber of Commerce) as a resource rather than a decision making
group.
Makes sense to Roger Belsaas to use management group members individualy in advisory role.
You can overburden self with too much input. Perhaps it would make sense to put on a
Community Director soon.
Bill Fair - Management group might come into play as the programs are developed. Perhaps as
a resource body to review the operations.Hire a Director as soon as possible. Shoot for April
target date
Consensus was to pull-out management group as a formal committee. Utilize the membership
individually as resource people for project.
B. Discuss Name and Composition of Small Group.
It was determined to rename the group ..Community Center Advisory Board". City Council to
determine membership. Council will determine one or two Council Members. The composition
of the advisory group could change once the building is constructed and operations underway.
The group recommended the following composition of the Board. Council Member (number
determined by Council), HRA (I) DAT (1) Staff supporting in advisory role.
c.
Establish time line for hiring Director or establishing private contract.
The Group favored focusing in on hiring a director. Staff should bring a draft job description
to an upcoming meeting. The goal would be to have a Council Decision made by the end of
January. Hiring to occur in April 1999.
\\J /)-
.
.
.
Director outsourcing certain portions of the service. Someone must coordinate all four
functions.
4.
Report on visits to community centers.
A. Maple Grove
B. Shoreview
C. Chaska
Report continued to next meeting.
5. Schedule next meeting - set agenda.
Next meeting on December 31, 1998. Furniture fixtures and equipment on agenda.
Conununications group - will be meeting with Mark Wenzel. Regrouping TDS and Bill Bruce. They
will have a plan back to us within a week.
Fred reported that we need to get a schedule from Donlar. Wenzel said that we need to talk about
Conduit rough-ins. Some concerns remain that everything is itemized. We do not have much conduit in
block walls, but we do have some.
The National Guard wants to adjust internal space slightly. Mark will be speaking with the National
Guard.
Roger _ still getting feedback that Seniors do not want to go into the facility. They do not like the mix,
they do not like the congestion. Arve hears it, Roger hears it. The individuals themselves say they do
not want it.
Should we schedule a meeting with them? We have problems with the Library? Will the Library fit
into the new space? Mark says it is a close fit. Familiar with the Library. From the building point of
view. If we are going to do it, we will need to look at it inunediately in January. If we wait until the
decision is made, we will be in trouble building wise.
We would have to put a Health department approved catering kitchen into the Library. New carpet
lighting etc. This would be in addition. The cost to move the senior citizens into the library could be
substantial due to the retro-fit. Net cost is likely to behigher to move seniors to library.
Mark noted that the seniors are very independant within the building. There is shared lobby and but
almost a separate entrance. They do have their own space. Would the library. Case work, mill work,
there will be no expansion for the library. The seniors will get so much more in the new facility -
Walking Track, fitness area larger meeting areas.
Roger stated that it maybe not an option to switch the two anyway. I am not really in favor of spending
a lot of money on studying it.
Perhaps it is a public relations challenge. Maybe taking them on a bus ride would make some sense.
There is always going to be some that will not want to change things. In this case there are so many
benefits the can be gained.
Get numbers on net cost to relocate library Next meeting at 8:30 AM. Idea deserves further study.
\~3
.
.
.
Community Center Research
The following is a summary of notes taken at meetings with the Chaska, Shoreview and Maple
Grove Community Center Directors. It will be important to develop a mission statement to help
direct decision making. Is the goal to be family or business oriented? Is the goal to obtain as
much revenue as possible versus proving spaee for community groups and activities. All three
directors stressed that is was very important to hire a director early in the process. Once a
director is hired all the policies and procedures can be set and this will also allow for a
marketing campaign to be started before the eenter is open. A more complete and organized
summary will be provided after review of supporting documents.
Budget - Budget documentation is being provided.
Pay schedules will be provided.
General observations: Larger staffs than expected. Our staff will need to be smaller and more
versatile. We will likely make greater use of contract services.
According to Maple Grove, Shoreview and Chaska, selling memberships is critical to
financial success. The aquatics and fitness areas arc critical to selling memberships.
Chaska spent more and made more money than expected. Currently self funded. Ice portion
breaks even. Shoreview is breaking even, however city departments that use space must pay the
community center. Recreation department pays $50,000/year. Maple Grove is running a deficit
74% of operations expense is recovered by fees- Maple grove does not sell memberships as there
is no fitness center. Expect 70 - 80% of operating revenues to be recovered.
Maple Grove - Important to have an ongoing replacement fund. Chaska $100,000 each year.
Bring in a Director early if possible. Director should be involved in construction process if
possible.
Policies Document - Manuals are being sent from Chaska and Maple Grove. Shoreview manual
outdated. It was stated not to take bookings until a director is hired and policies are in place.
Alcohol use policy - Maple Grove requires a security guard if alcohol is served (about $40).
Chaska or Shoreview did not think a security guard was necessary. Chaska started with one
business then opened it up to all licensed and insured. All three required licensed beverage
services.
Catering - All three allowed any licensed caters that the users selected.
Hours - Chaska - 5:30 a.m. to 10 p.m. (Mon.-Sat) (9 a.m. to 9 p.m. Sunday)
Management Structure - Organization charts are being sent. This varies with each community.
Page 1
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Community Center Research
.Parking Policies - All three locations stated they had ample parking, however there will always
be people who cannot park in the front that will complain.
Policy Setting Body - Staff establish certain operation policies - some autonomy. For policies
that need elcctcd official input, Maple Grove combines City Council and Park Commission
members. Shoreview and Chaska utilize Park Board as advisory board to the City Council.
Teen Room - All thrce found this area to be a challenge. Wheel park and climbing wall good
features to attract teens. Be careful not to create a hang-out that works against maintaining
family atmosphere. Maple Grove working the best - seniors use pool tables during day. In
Chaska and Shoreview they took out the pool table to discourage hang-out atmosphere.
Programs/Collaboration/Partnership - This was an area that each community had to make
decisions based on what was already in the community.
School - Chaska partnered with the school. The school agreed to pay a percent if there was a
deficit in the budget and in turn the school used the pool for swimming lessons during school
hours. There was a city staff person on the community Education staff before the Commun ity
Center opcned. The City operates the recreation classes and Community Education operated
education classes.
School (Alternative learning) operated cafe for education experience
Maple Grove has been working with a private fitness business to operate an attached fitness
center that will be opening this year.
Seniors - Maple Grove - Seniors have specific space available during the day. Space is also used
for other purposes during evening. Seniors have their own storage space. Chaska and Shoreview-
Off-site senior center.
Volunteers - Work for membership/Chaska and Shoreview found this was time consuming, took
a entire staff person to keep training volunteers. Using voltmteers is a good idea that is hard to
implement.
Contract Services- Varies from center to center. Generally, contracts not used to a great degree.
This is because most of the centers started with a Parks Department on hand. All said that using
contracts for certain functions should be feasible. Chaska stressed importance of coordinating
Free programs/space - Chaska has free use of walking track and basketball court, scholarship
programs. They are thinking of charging for track use. All have scholarship programs for
reduced memberships under certain guidelines.
Page 2
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Community Center Research
All have policies that allow certain free use of facilities by community members or organizations.
For instance, Maple Grove allows each non-profit organization one free meeting room per month.
A minimum number of hours per year is allocated as free meeting space for the community.
Senior Programs - In Shoreview, assisted living residents are bussed to Community Center for
lunch, there is an open area for cards and senior lunches. Chaska - does not have a separate space -
they like to to mix age groups. However, in Chaska there is a separate senior center. Maple
Grove provides senior room during the day which is used for other purposes at night. Works out
well with seniors using storage space for private things.
Youth Programs - Chaska does both day care and child care. Child care operation contracted out
- revenue neutral.
Chaska started with Community Education providing programs and shifted over time to City.
Chaska had parks department. Chaska - Community Education - academic and arts education -
City does recreation and sports programming.
Fees Corporate - Chaska had good results with giving a 10% discount to corporation for
employees. The center bills the corporation. The employees come to the center and have 1 D
made. Very positive program. (Some corporation pay entire employee membership) Corporation
. pays the bi II.
Family - Chaska - one fee per family - docs not go by number in family
Free use policies - All three had scholarships for discount membership - students identified
through school lunch program
Non Resident rates - Non-residents pay higher fee. Chaska has same rate for swimming lessons
to everyone in school district because school district agreed to help fund program subsidy deficit
(which never occurred).
Operations - Registration procedures/equipment.
There will be an opportunity to link Community Center cash drawer and bookkeeping with
Finance Department. It is important to have good cash register because this will save time with
recording keeping.
Employees - You will need a Director that can bring everything together. Find employees with
initiative. Job descriptions are ever evolving. Team approach is very important.
Maintenance items - Establish a sinking fund for replacement expenses. Burnished block walls
.
Page 3
\'1;:;/\0
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Community Center Research
are the best for interior walls. Shoreview prefers carpeting - warmer feel. They do have tile in
high traffic areas. Everyone stated that the material that provides the least maintenance is the best
and will be worth the extra cost in the beginning.
Pool temperature. All maintain comfortable temperatures. Chaska converted to OZONE system
because chlorine hurt eyes, smelled etc. OZONE more expensive to operate but viewed as a plus.
Security cameras - Used as a deterrent, seems to work, Chaska is installing actual video recording
this year in 3 locations.
Mise - Good idea - coupons at grocery stores, more family changing rooms, larger aerobic room.
Chaska - vending machines provide very good revenue. Chaska maintains gym for public walk-in
use. Hold the line on tournament and organized play requests. Supportive Council is important.
Mission Statement and Council goals need to match.
Marketing program is usually a staff brainstorming session. Chaska is now hiring marketing
person.
Police substation in building works very well.
. A good paging system is also important.
.
Page 4
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CONSIDERATION OF ESTIMATED COSTS FOR
MONTICELLO SENIOR CENTER AND LIBRARY FACILITIES
A. Renovation & Addition to Existing Library Building (**Detail Attached)
1.
2.
3.
1500 sf building addition site improvements & parking:
Existing building renovation
FF &E updates & additions
$163,725
$147,393
$ 25.000
B. Conversion of 5000 square foot Senior Center in Community & Training Center
building to new Library: (Original construction cost @ $104.00/sf)
TOTAL ESTIMA TED RENOVATION & ADDITION COST
$336,118
1.
2.
3.
A&E Changes @ 5% fee, (~ of existing will stay)
Contractor change orders plus waste
FF & E updates & additions
$ 20,000
$ 18,500
$ 75.000 to $150.000
TOTAL ESTIMATED CONVERSION COST
$113,500 to $188,500
C. Conversion of existing Library to new Senior Center:
1.
2.
3.
4.
Toilet Rooms, mechanical & required ADA upgrades
Commercial catering kitchen
FF & E updates & additions
Renovation of existing library building
$ 20,000
$ 50,000
$ 0
$147393
Total estimated cost of moving the Monticello Library to the Community & Training Center
building, and moving the Senior Center to the existing library building will likely fall into a range
between $183.500 and $258.500 plus the estimated renovation cost of$t47.393 for the existine
library buildinl!.
TOTAL ESTIMATED REMODELING COST
$217,393
~A
.
.
.
11.
Council Agenda - 1/11/99
Consideration of Change Order No. 18 for City Project No. 93-14C. expansion of the
Monticello Wastewater Treatment Facility. (J.S.)
A. REFERENCE AND BACKGROUND:
Change Order No. 18 with the contract for Adolfson & Peterson for expansion of the
Monticello Wastewater Treatment Facility involves mostly piping changes in various
areas of the plant. The total cost of the four change proposal requests making up Change
Order No. 18 is $20,240. The two most significant individual parts of the changes
involves adding additional shut down safety equipment to the modular boilers at a cost of
$4,488 and the addition of check valves and pressure reducing valves in the dual fuel
boiler heating system which provides the majority of the heating requirements for the
facility. The cost for these additional changes to the dual fuel boiler system was $6,791.
A description of each portion of the CPR's making up Change Order No. 18 are enclosed
for your review.
B. ALTERNATIVE ACTIONS:
1.
The first alternative is to approve Change Order No. 18 with the contract with
Adolfson & Peterson for City Project #93-14C in the amount 01'$20,240.
2. 'rhe second alternative would be not to approve Change Ordcr No. 18.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director, and
Consulting Enginecr HDR, that the City Council approve Change Order No. 18 as
outlined in alternative #1. The total amount of expenditures for all change orders has
amounted to $447,814.50, which is 3.97% of our original contract. This, along with the
other changes done by the City staff and PSG at the wastewater treatment facility, bring
us close to depleting our contingency funds on the project (estimated $50,000 remaining).
The project itself is about 98% to 99%; however, start-ups and check-outs of some major
equipment and controls have yet to be accomplished.
D. SUPPORTING DATA:
Copy of Change Order No. 18.
-20-
.
.
.
fiR
Change Order No.
Project Name; Wastewater Treatment Plant Ellp8I15iOn
HOR PRJject No.: 08124-004-164
Project QMler: City of MQl'\tlceDo. r,AN
PfOject Cor\\I<lctor. A<.U,lIfson and P8t6l'$Ol\
It Is agreed to modify tho contrac:t .-.ferred to abOVe as follows:
8
18
Item No. tern Ilnd OesciiDtlon of Chanaes . Contract Price Contlllct Time
O<<CreaH Inerease Decrease It\CI'aase
1 PR No. 171 0 $6.421 Odavt\ o days
2 PR No. 179 0 53186 o diva Odaw
3 PR No. 191 0 $8 981 o davs 0&V6
4 o No. lIO 0 " 648 o daV$ o davs
SI.Ib- T otal $0 $20240 o days OdoilVS
Difffilr9nce Net o dayS
Sumll'll:lIY. It is agroed 10 modify the Contract refllt1'ed to Ilbave as fallows:
COntract Price prior to thiS Change Order
11,110,774.50
Contract Time prior to this Change Order
Interim CompletiOn Dallis:
Febn.wy 1. 1998. March " 1998 eI'Id April " 1998
Fimll letlon DaW Octobet I~. 1998
Net Increase (decreMf)) of this Changtl Otder
Is 20,240
Net lnerellSe (decrease) of thi$ Change Ordel
o
I'\lWised Contract PriCQ with all appr~ Change Order8
Revised Contract TilTlQ with aU approved Change Orders
11.731,014.50 Interim completion Oate:'l;
FebrUatyl.199!, Mareh " 1998 and April 1. 1998
nal Com letion Date: Qcl:ober 15. 1998
The ohang.. il101llded in this Chango Ordel' .r8 to be accomplished in lIIccordance with the t~nns, stipulations and
eonditions of tne original Contract as though Included therein,
L
Accepted for Contractor by.
.
I
DatEl
I
Date
L-.jFiald
LjothQr
1
ApplVVed for Ovmer by:
C1&1ributlon: L-\Ownet
I
Attest
L-.j:>ffiCQ
L-JCol'ltractof
fORM m..so>>2 (Vet<ion 1.0 0cI90)
~~bIIWl HDR&pn..n~ l1li:.
Task 5020
11.,,/
60/c0'd
c~c~t~6 01 ~tvS t6S ct9 JNI DNI~33NI8N3 ~H ~~ ~~:tt 66. ~0 ~r
111"51)20.2
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Change Order No. 18
Wastewater Treatment Plant Expansion
Monticello, MN
Amount
Item CPR No. Description
$6,421
1n Digelllta( mixer HWS piping changes
Pu ose: ReductiQn of em ssure ~t nQBt exchan &r
2
3
17i
Sludge roadout modifiCJtions
Pu : Provide additional $
53,lee
rt
S8,967
191
MiScellaneous CPR issuee: paint dOors and PUrf1) P3070, demoAemtl. piping for
non-pOtable pump$, long- distance phone ehargG$, modular boiler control modifications
Pu ose: tv; directed b Owner, urn ainl not included with other CPR 1a . I n
Origins Con t Amount:
Change Order NO.
1
2
3
4
5
6
7
8
llR
10
11
12
13
14
15
16
17
18
Revised Contract Amount:
4
FO #~O BiofiltBr duetwol'k ChOlng8$
Pu : Conflict with cover struotural memb!!rs
$1,646
60/[0'd
Total CO No. 18;
$20,240.00
$11,283,200.00
$0.00
($4.687.00)
$4,631}-OO
$10,3715.00
$10,6:35-00
$12,6132.50
$39,962.00
$25,64$.00
$0.00
$:37,047.00
$59,201.00
$25,074.00
$0.00
$23,174.50
$56,041.00
$32,024.00
$95,542.50
$20,240.00
$447,814.50 3.97% ='origIn"~rllcl""~ut'lI
'11.731 014.50
~htl
, ,....2,...-
c~c~tLZ6 01 ~tvS t6S ct9 JNI 8NI~33NI9N3 ~H ~~ r~:tt 66. ~ ~f
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/
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Change Proposal
177
Iton f;"9in"'I!riI"'71 irl~
(NQt .. Chaflee Order)
Ploj_ol Nom.: WOSlowolUr Ttelltmeml'lan\ E><"ansiQn
I P,."jocl Own.r: City of N1onticellO, MN
I HOFl Ptojae! No.: 08124.004.'64
I ContfllctOt: Allolr.t'Jn & PeletSOn
IOwner's Pro)eet Nu .!B-14C
Raouloto,v A~cney ",ojl'e' No. (if applicablel:
I"'i\ialed By:.,.",..;i..... En{Jin<:cr ___ CMltaC'lOr
I Own~
o.t.: October 19, t 99B
...~.______.____._._...........................,_.."'_M''''_'''''''''''''''__'_'_._.._...................,.._..........................._.......___~.................._............_..............~_~_~
~~~._.~.~~.'.'"''''__''''''H''''''''''''''.''''+_'+'''''.'''~_._'''
AU."lion,
The following chltn!;)e in th~ CQntnlc;t on thil: project is proposed.
. A breakdown of cost SHALL be at1~ched.
· Work shall not commence until ""thorized by the Owner.
Description of the Proposed Change;
REVISION TO DIGESTER TANK MIXER HOT WATER SUPPLY IHWS) PIPING - SEE RFI #20SR.
IDIGESTER BUILDING UPPER LEVEL DUAL FUEL 60lLER HEATING WATER
IREVISION OF HWS LINES TO PROVIDE PRESSURE REDUCING VALVE
IOigeS1Cr Mixer MX8200 & He/lt Jacket System HE8Z00
IA[)O: NEW 4" CLA-VAL Model 690G.Ol.ABCSKB Pressurtl Red\.lcjnQ Valve, 150 lB ANSI f101ngl!d
IGIObe pattern valve, ductile iron bOdy with bronze trim. CRD pilot control, bronze body and S5 trim.
[Field adjustable pressure r;ln9a 2 to SO PSI.
IADD: Check valve (4") on hot water return line (HWR) after split from the Mixer MX61 00 & Spiral Heat Exettanger HE8100.
Provide inlet and outlet feS5ure gau~es to eoofirm runction.
l
Isee Specification Sections 15060, 15100, 15114 and 15120.
Revise Drawing M1-82 Section 1, which shows isolation valve and $.way valve,
REVISE: Drawings M1-80, M1-82 & M3-85. Per John Simola this work is to be Qn a Time &. Material Basis.
ATTACHMENT: RFl208R )
_......~....____........................,...,....;......_......H...,.................__~._--_.-._._.---~~-~-~..._...H.H...........""._.....t....H.........._..____._.__._~._~__............._..._...H..
.H...".......................--.-.-.--~~-
All work "h.:lll bit in llccordanco with the terms.
stipulation~, and conditions of thu original COt'ltraCI
Oocuments. II thQ work herein provided for h.
Apptoved by Ch/lr'IQe Order. the timll of completiOrl will
be:
Inereand O.,cteosed Unch/lnged
b:;- ? '? ? calendar dllYs. -
This eh<lnge will: X Add DllduCI _ Not Chao!)e
$~ 79/.00 -
1()Qz. ~ S:e:_
k-Ady""n '" PeIC'~(I" -;;.
I I /~/i'"
OMS I
HOR Recommtndaticm:
Recommend
Accept<lnce
Do Not Recommend
Accoptance
I
By: HDR Enginearing. Inc.
I
Dol"
I
By: City of Monticello. MN
I
DAI8
Ownwr.s ActiDn~
_ Accepted
_ Not Acc9ptlld
CPR #177 PRV HWS DG Mixer
Page 1
"-3
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Change Proposal
Request No. 179
{Not a Change Order}
HDR Engineering. Inc.
Project Name: Wastewater Treatment Plant Expansion
Iproject Owner: City of Monticello. MN
IHDR Project No.: 08124-004-164
Icontractor: Adolfson & Peterson
IOwner's Project No. 93-14C
I Regulatory Agency Project No. (if applicable):
Ilnitiated By: ~ Engineer --=== Contractor
I Owner
Date: 10/20/98
Attention:
The following change in the contract on this project is proposed.
.. A breakdown of cost SHALL be attached.
.. Work shall not commence until authorized by the Owner.
Description of the Proposed Change:
I Revise details for sludge load.out pipe
IRef.: HDR Dwg. P-83 and RFI # 218
11) Revise load-out piping per attached Exhibits 179-1 through 179-5. Note that some of the
materials are being furnished by the Owner for installation by Contractor.
IATTACHMENT: Exhibits 179-1 to 179-5
,~7~
---
By: Dennis Neumann, P.E.
All work shall be in accordance with the terms,
stipulations, and conditions of the original Contract
Documents. If the work herein provided for is
Approved by Change Order, the time of completion will
be:
X Increased Decreased Unchanged
by? ? ~ calendar days.
This change will; X Add Deduct Not Change
$3'1Jf..otl ~
,
HDR Recommendation:
Recommend
Acceptance
Do Not Recommend
Acceptance
I
By: HDR Engineering, Inc.
I
Date
I
By: City of Monticello, MN
I
Date
I ~ ~ ~ ZAJ#&tf1.
By; f n & Peter~n
I t~/olqtJ
Date
Owner's Action:
Accepted
Not Accepted
11-'1
CPR No. 179
Page 1
.
.
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HR
Change Proposal
Request No. 191
(Hat a Change Order)
t-iNil E:n\li"~"""'9. Inc.
loWllllr's Prt;lct No. 9J-14C
[Regula1cfy AQt!Mf Project No. (If appl~It):
IlnitIatecl By: ~ Enginett --X- ContractK
~ \oail;1M9 Owner
~
51.262
$3.037
$180
$4,468
Phone char es
Modular boiler control modifications
Total
$8,987
1~'1;1lJ~
By: Marci Whitaker P .E.
----.--------
-------..
HDA Aecollllnendation:
__ Reco~ _ 00 Not Recommend
Acceptance Acceptance
All work shall bit in BCCOrdMce with 1M termi,
stipulatiol'\S. and conditiQns of the original ConttaGt
Documents. If the work herein provided for i$
Approved 'ay Change Order, the time of compl8tion wiD
be:
_ Increased _ Decreased ~ Unchanged
by ~lendar days.
Thill d'lan99 wiD: _ Add _ DedUct _ Not Change
$
I
~ HDR En~rtg. Inc.
I
Date
I
flY: City 01 Mcrnicdo, MN
l
DIl~
L
By: Ado~$QO & Pete/SOIl
I
lAl~
Owner's Action:
_ Acapted
_ Not Accepted
"-~
CPR No, 191
Page 1
60/r-0'd
c~cE1~6 01 E1vS 16S c19 ~NI 9N1~33NI8N3 ~H ~~ VE:11 66. ~0 ~r
I-LR
Field Order
No. 50
.
HDR En9in"...ring. Inc.
!project Name: Wastewater Treatment Plant Expansion
I Project Owner. City of Monticello, MN
IHDR Project No.: 08124-004-164
IContractor: Adolfson & Peterson
I
IOwner's Project No. 93-14C
Regulatory Agency Project No. (if applicable):
Initiated By: ~ Engineer _ Contractor
Owner
IDate: 07/15/98
Attention:
You are hereby directed to promptly execute this Field Order for minor changes in work without changes in Contract
Sum or Contract Time. If you consider that a change in Contract Sum or Contract Time is required. please submit your
itemized proposal to A&P immediately and before proceeding with this work. If your proposal is found to be acceptable
.....~D.~..i.0..P.E~J?~E.~E9.~~:..!~.i.~.E.~~!9..9.!:~.~~..~~I\.!D..!~.~!..~~~.~!:..~~.~.~.e~E~!:!.9.~.?!?Y..!;t..S:b.~D.;t!:..9.~.?.~!:;..............................................................
........................
Description:
Biofilter TK 5000E
Shorten the section of fiberglass odor control duct that connects to the aluminum odor control
I duct coming into the building as needed to account for the new location that the aluminum duct
I penetrates the roof.
.1 Relocate the pressure guage tap onto a portion of the fiberglass ductwork that is to remain.
I
This work is covered in a field order because the relocation of the roof penetration should have been coordinated
I by the contractor with' the fabrication of the fiberglass ductwork inside the building.
I
I
I
I
I
Attachments: None
I
Date
7~
I
Receipt Acknowledged: Adolfson & Peterson
I
.
By: City of Monticello, MN
I
Date
FO No. 50
Page 1
II-(P
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INFORMA TIONAL ITEM
by Ollie Koropchak
The HRA commissioners called for a special meeting of the city council and commission members
and MCP Board of Directors. The date of the special meeting is scheduled for Wednesday,
January 20, 1999, 6:00 p.m. at the City Hall. The purpose is to regroup in a workshop setting to
define if there exists a common and consistent plan among the counciVcommission members for
redevelopment of the North Anchor and to discuss the establishment of a public participation
process for redevelopment of the area.
Michael Schroeder of Hoisington Koegler Group, Inc. will serve as the facilitator or coordinator
for the workshop. He, along with city staff, will prepare the agenda. The proposed agenda
includes a review of the Monticello Downtown and Riverfront Revitalization Plan and
Comprehensive Plan and its relationship to redevelopment of the North Anchor. This by Michael
Schroeder. Ron Erickson, KKE Architects, Inc. will present a preliminary concept plan for
redevelopment of the area. Jerry Kimball, retired city planner of Duluth, will share things learned
and experienced in the redevelopment of the Duluth waterfront.
Lastly, each council and commission member is encouraged to provide input for redevelopment of
the Monticello riverfront and each commission chairperson should be prepared to summarize past
discussions or action taken by their respective commission relating to redevelopment of the North
Anchor or riverfront.
A prepared agenda will be mailed in advance to each council and commission member and MCP
Board of Directors.
Please mark your calendar. January 20.
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COpy
MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, January 5, 1999 - 7 p.m.
Members Present: Richard Carlson, Rod Dragsten, Dick Frie, Roy Popilek and Robbie Smith.
Also Present:
Council Liaison Clint Herbst, Mayor Roger Belsaas
Staff Present:
Steve Grittman and Jeff O'Neill
Absent:
None
1. Chair Frie called the meeting to order at 7 p.m. and declared a quorum present.
2. Consideration of approval of minutes of the regular meeting held December 1. 1998.
Rod Dragsten asked for clarification on the vacation of Hart Boulevard and was informed
that nothing west of Hart Boulevard is being vacated at this time.
ROY POPILEK MOVED AND RICHARD CARLSON SECONDED THE MOTION
TO APPROVE THE MINUTES OF THE DECEMBER 1,1998 REGULAR MEETING
AS PRESENTED. Motion carried unanimously.
3.
Consideration of adding items to the agenda
Chair Frie asked that an update on the joint meeting of the MOAA, the City and the
township be added as item #6b.
4. Citizen Comments
There were no citizen comments.
5. Public Hearing: - Consideration of a request for a Commercial Preliminary Plat for "River
View Square" within the PZM Zoning district. Applicant: Richard E. Williamson.
Steve Grittman presented the staff report explaining that the applicant had previously
come before the Planning Commission regarding an amendment to the zoning ordinance
to allow restaurants in a PZM zone. The City approved the ordinance amendment. The
applicant is now proposing to develop the site which is located at the northeast quadrant
of County Road 39 and County Road 75 and is requesting approval of the preliminary
plat. The preliminary plat consists of four lots, all in excess of 2 acres and all meeting the
requirements for the PZM Zoning District. Steve Grittman pointed out the private drive
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Planning Commission Minutes - 1/5/99
from County Road 75 between Lots 2 and 3. It was noted that the staff has made an
attempt to limit access from County Road 75. However, the county had approved the
driveway access and it does meet all county requirements. Other items covered in the
staff report included sidewalks/pathways, easemcnts and future development. The staff
feels that there may be some future PUD development. In a PZM Zoning District
commercial uses are allowed under a conditional use permit. The staff recommended
approval of the preliminary plat with the conditions notcd in Exhibit Z.
Roy Popilek asked about thc width of the easement and was informed that it was 40 feet.
Questions were also raised about the access from County Road 75 and what MnDot and
county plans are for improvements to County Road 75.
.
Chair Frie then opened the public hearing. Dan GassIer, representing A Glorious Church
spoke asking about the drainage, screening and landscaping plans. He noted that the
church is in discussion with the City regarding a drainage easement on the church
property. He questioned whether the easement size imposed on this development would
apply to the easement that the church is negotiating with the City. He was concerned that
the church not be tied to the same easement requirements as that of the proposed plat.
The staff indicated that each property is suppose to provide the means to handle the
runoff from their property and that development on onc property cannot increase the
flows to adjacent properties. It was pointed out that A Glorious Church would have
further opportunity
to discuss drainage concerns at the time the individual lots in the plat would develop.
Marty Campion, Otto & Associates, spoke for the developer, stating that they were in
concurrence with the report of Mr. Grittman except for the issue of the private drive. The
developer felt that this was very important to the plat and should not be removed.
Don Lundquist, a neighboring property owner asked what kind of commercial uses are
allowed in the PZM zoning district. The staff went through some of the allowable uses.
Mr. Lundquist was informed that a fast food restaurant would not be allowable in a PZM
Zoning District. However, sit-down restaurants would be an allowable use in this district.
Chair Frie closed the public hearing.
Richard Carlson stated that the proposed median appeared to end at the mid-point of the
private driveway. Marty Campion responded that this had been discussed with the
county and the county was proposing to extend the median further to the east. Marty
Campion stated that while the county had given approval to the driveway location, the
developer still needed to get the necessary permits from the county for the work. The
Planning Commission also asked about the width of the private driveway and whether
that was adequate for the traffic it would be handling. The width of the driveway is 30
.
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Planning Commission Minutes - 1/5/99
.
fect curb to curb. However it is an access driveway and would not have any parking so
the 30 feet should be adequate. Chair Frie addressed Mr. Williamson on the issue of the
sidewalk and pedestrian underpass on County Road 75 and if the developer was receptive
to that. Mr. Williamson indicated that he was not aware of the pedestrian underpass and
questioned whether the developer's participation would be in the form of granting an
easement or whether he would be expected to participate in the cost of the construction of
the underpass.
.
Chair Frie asked what the development plans were at this time for the lots. The developer
indicated that a convenience store is being proposed for Lot 2, Block 1 but there were no
firms plans for the other lots. The lots were being designed in such a fashion as to make
them amenable to a number of uses. This again raised the issue of whether 30 feet was
adequate width especially for any tractor trailer combinations. Steve Grittman responded
that the width would be adequate but the turning radius would need to be reviewed. John
Ryan with the development group stated that they were flexible on the driveway width
and would comply with the city engineer's recommendation on this item. There was
some discussion on the traffic patterns and if there would be any problem with cut
through traffic to any residential development that may occur. Richard Williamson stated
that the traffic along the private driveway would flow to all parcels in the plat. It was
suggested that cross easements be put in place for the lots. Don Lundquist asked if any
consideration had been given to making the private drive one way. Richard Williamson
stated that they had looked at that but felt the traffic pattern would be better with two way
traffic.
ROBBIE SMITH MOVED AND ROD DRAGSTEN SECONDED THE MOTION TO
APPROVE THE PRELIMINARY PLAT FOR RIVER VIEW SQUARE BASED ON A
FINDING THAT THE DESIGN IS IN COMPLIANCE WITH THE CITY'S
SUBDIVISION ORDINANCE AND ZONING REGULATIONS AND SUBJECT TO
'fHE CONDITIONS NOTED BELOW:
1. INCLUSION OF A PATHWAY EASEMENT WITHIN THE DRAINAGE EASEMENT IN THE
SOUTHEAST CORNER OF THE PLAT.
2. INCLUSION OF A SIDEWALK OR PATHWAY ALONG THE COUNTY HIGHWAY 39
FRONTAGE BETWEEN HART BOULEVARD AND COUNTY HIGHWAY 75.
3. CITY ENGINEER APPROV AL OF THE GRADING AND UTILITY PLANS.
4. THE WIDTH OF THE PRIVATE DRIVE TO BE DETERMINED IN COOPERATION WITH THE
CITY ENGINEER.
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Planning Commission Minutes - 1/5/99
5. A CROSS EASEMENT AGREEMENT IS IN PLACE FOR LOT I, BLOCK 2 TO HA VE ACCESS
RIGlITS THROUGH THE PRIVATE DRlVE.
Motion canied unanimously.
6. Public Hearim>: - Consideration of a request for a Preliminarv Plat and Conditional Use
Permit for a Development Stage PUD approval within the Monticello Orderly
Annexation Area. Applicant: Gold Nugget Development. Inc.
Steve Grittman presented the staffreport on the proposed 220 acre development lying
between T.H. 25 and County Road 117. It was noted that the property is contiguous to
the City and lies in the area covered in the orderly annexation agreement. It is an area of
contention in that the City believcs it use should be low density residential while the
MOAA Board believes the property should be designated for industrial use. There were a
number of changes from what was shown in the concept plan. It was noted that the
ponding area is greater than what was shown in the concept plan. The increase in
ponding area reduced the number of lots by 30. An EA W (Environmental Assessment
Worksheet) was done and it was determined that no EIS (Environmental Impact
Statement) would be required. It was pointed out that there is a five acre parcel in the
development that is proposed for commercial use.
Steve Grittman addressed the concern about the street layout especially the length of the
streets. The connection to T.H. 25 from the plat which was shown in the concept plan has
been eliminated from the preliminary plat. The City would prefer to see the connection
remain in the plat providing it is approved by MnDot. Steve Grittman noted that the
Public Works Director and City Engineer expressed concerns about the street design.
There are 22 acres of park designated which meets the 10% land dedication requirement.
The 22 acres does not include any of the ponding area and it was the recommendation of
the Public Works Director that internal ponds be privately owned.
Chair Frie questioned whether Planning Commission consideration of this plat was
premature. The MOAA Board is in a stalemate on their land use plan and since this is an
area of contention, perhaps the Planning Commission should table action on the plat until
direction is given by the MOAA Board. It was suggested that by approving the
preliminary plat it may force the MOAA Board to makc a decision.
Rod Dragsten asked about Item #9 on Exhibit Z which dealt with access to Outlot C.
This access would be for maintenance purposes and would not be an access intended for
public use. Chair Frie noted that in a number ofponding areas the lots lines meet at the
pond and in those instances who is responsible for the maintenancc of the ponding area.
Roy Popilek asked about the impact the commercial property would have on the
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Planning Commission Minutes - 1/5/99
infrastructure. Steve Grittman indicated that the commercial flows from the five acre
parcel would not significantly impact the sewer/water system.
Robbie Smith wondered what would happen to the propeliy if it received Planning
Commission and City Council approval but was turned down by the MOAA Board. Jeff
O'Neill responded that the land would remain in limbo. There was a lengthy discussion
on whether the matter should eome before the Planning Commission sinee the MOAA
has not resolved the issue of a land use plan for the orderly annexation area. Would
approving the preliminary plat for residential use make the MOAA Board more rigid in
their position that the property should be designated for industrial use. Mayor Belsaas
stated that Planning Commission approval of the preliminary plat may give the developer
false hope. Steve Grittman argued that the Planning Commission needs to carry out the
planning end of the work and not worry about whether other entities give approval. The
Planning Commission should address any concerns about the preliminary plat and not
anticipate or allow what happens later by another authority to guide their planning. Chair
Frie stated the Planning Commission had three options: 1) approve the preliminary plat;
2) deny the preliminary plat or 3) table the preliminary plat and he felt that there was
legitimate reason for tabling the plat. He emphasized that the Planning Commission has
not done their planning based on expectations of what the cOlmcil would or would not
approve.
.'
Chair Frie then opened the public hearing. Horst Graser from Gold Nugget spoke
regarding the land use issue. While he is aware that the MOAA may not approve the
project they are proceeding based on the assumption that this project meets the City's
land use plan. Chair Frie indicated that it is the position of the MOAA Board that until
there is an approved land use plan they will not approve any annexation. Richard Carlson
suggested that perhaps there should have been a moratorium until such time as a land use
plan was in place. There was lengthy discussion on the position of the MOAA Board
and whether any action taken by the Planning Commission would impede progress on a
land use plan. While staff suggested that the Planning Commission should follow the
same procedures that they followed on all other properties in the orderly annexation area,
the Planning Commission noted that this was the only property that had come before the
Plmming Commission where there was a question on what the use should be.
Horst Graser gave a presentation on the proposed development. He covered what
attempts they would make to attract upscale housing. He stated that there will be
covenants for the development and the covenants will set forth requirements for roof
pitch, elevation, color and materials. He also noted that white vinyl posts will be placed
at the rear of the lots abutting the park so that there is a clear delineation between park
land and the lot. Horst Graser stated that the major change to the concept plan was a
result of the ponding requirements. Since they are restricted to 2.5 ccfs of flow they had
.
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Planning Commission Minutes - 1/5/99
to increase the ponding area which resulted in a loss of approximately 30 lots. Of the 545
units there are 196 townhomes and 42 detached townhomes which is the same as the
shown in the concept plan.
.
In reviewing the conditions for preliminary plat approval, Mr. Graser commented on Item
#4 which required street connections to the northwest and southwest portions of the plat.
The developer was not adverse to the additional connections as long as it did not
compromise the integrity of the plat. On the proposed access to T.R 25 (Item #6) Mr.
Graser stated the access was removed from the preliminary plat because MnDot did not
recommend an additional access. As to Item #7, consideration of a frontage road
connection, Mr. Graser stated that feasibility and cost need to be considered and he
wanted further direction from the City staff on this item. He was most concerned about
the additional trail/pathway requirements outlined in Items #13, #14 and #15. These
items would add approximately 4,000 feet of trail and since this would be outside the
perimeter of the development it should not be made a condition of his plat approval. He
felt that this was more a regional trail and that the connections should be the
responsibility of the state, county or city but not the developer. As it is the developer
would be spending approximately $20,000 for construction of trails/pathways within the
development. Steve Grittman responded that he did not consider the additional pathway
requirements as being a regional system rather it would allow the ready access for the
residents in the northeast and northwest portions of the proposed development.
Chair Frie closed the public hearing. The Planning Commission questioned the
developer on various aspects of the development including lot size, information on the
type of housing that would be going into the development and what amenities the
developer would be providing that would bring in upper scale housing. Richard Carlson
stated that the holding ponds do not have an aesthetic value unless they retain water on a
permanent basis. Horst Graser indicated that the holding ponds would probably be dry a
portion of the time but that those lots abutting the ponds and park areas would command
a higher price because many buyers desire space and separation from adjacent properties.
Richard Carlson asked whether the entire 220 acres was proposed for a PUD or only the
townhomes. Mr. Graser responded that the PUD was for the entire 220 acres. The
proposed entry monuments were also brought up with questions about the design of the
monuments and who is responsible for maintenance. Steve Grittman stated that the staff
had discussed this item and would set up a policy dealing with design and maintenance
concerns but that has not yet been done. The Park Board has reviewed the proposed park
area for this development. The developer stated that he did not want to see anything
other than passive play areas for the park land since he felt that it would take away from
the upscale housing.
.
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Planning Commission Minutes - 1/5/99
CHAIR FRIE MOVED AND ROY POPILEK SECONDED THE MOTION TO
CONTINUE THE PUBLIC HEARING ON THE PRELIMINAR Y PLAT AND PUD
UNTIL THE FEBRUARY MEETING BASED ON Il-lE OUT COME OF THE JOINT
MEETING WITH THE MOAA BOARD TO PROVIDE ADEQUATE INPUT AND
DIRECTION TO THE PLANNING AND ZONING COMMISSION ON THIS ITEM,
Motion carried unanimously.
6b. Update on ioint meetins;! with MOAA Board
Jeff O'Neill summarized what had let up to the proposal for ajoint meeting with the City
Council, township and MOAA Board. The MOAA Board had requested that the City
take out the Southwest Plan as part of the Orderly Annexation Agreement. Should the
MOAA come to an agreement on a land use plan, the City would then have to pass
zoning amendments to reflect the changes. Dick Frie announced that he would be
resigning from the MOAA Board after the Wednesday, January 6,1999 meeting. Chair
Frie stated that he felt it very important for the Planning Commission to be kept informed
of what took place at the MOAA meetings.
ROD DRAGSTEN MOVED TO ADJOURN AT 9:45 P.M. AND RICHARD CARLSON
SECONDED THE MOTION. Motion passed unanimously.
Recording Secretary
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BRC FINANCIAL SYSTEM
~01/06/1999 16:38:40
Schedule of Bills
CITY OF MONTICELLO
GL050S-V06.00 COVERPAGE
GL540R
Report Selection:
RUN GROUP... 01230 COMMENT... 12/30 CKS
OATA-JE-IO
DATA COMMENT
-------------- ------------------------
0-12301998-724 12/30 CKS
Run Instructions:
,loba Banner Cooies Form Printer Hold Space LPI Lines CPI
J 01 Y S 6 066 10
~
~
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
01/06/1999 16:38:41 Schedule of Bills GL540R-V06.00 P~ 1
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE
A T & T WIRELESS SERVICE
RICK W 32.63 TELEPHONE 101.41301.3210 CELLULAR 724 00102
JEFF 0 30.21 TELEPHONE 101.41910.3210 CELLULAR 724 00103
GARY A 28.59 TELEPHONE 101.42401.3210 CELLULAR 724 00104
AN SHELTER 29.96 TELEPHONE 101.42701.3210 CELLULAR 724 00105
121.39 *VENDOR TOTAL
BAUERLY BROS COMPANIES
FIRE HALL PARKING LOT .30.118.66 PROF SRV - ENGINEERING F 101.41910.3030 724 00106
FREEWAY PARKING LOT 11,000.00 IMPROVEMENTS 101.45201.5301 724 00107
FREEWAY PARKING LOT 22,041. 62 IMPROVEMENTS 240.49201.5301 724 00108
DOWNTOWN PARKING LOT 19,042.57 IMPROVEMENTS 240.49201.5301 724 00109
82,202.85 *VENDOR TOTAL
BERNICK'S PEPSI COLA COM
BEER 675.55 BEER 609.49750.2520 31868 724 00004
TAX MISC 34.20 MISC TAXABLE 609.49750.2540 31869 724 00001
BEER 228.90 BEER 609.49750.2520 34394 724 00003
TAX MISC 25.80 MISC TAXABLE 609.49750.2540 34395 724 00002
964.45 *VENDOR TOTAL
BRAUN ENGINEERING .0112
7TH AVE IMPR 496.00 MISC PROFESSIONAL SERVIC 462.49201.3199 112799
MEADOW OAK PARK 154.00 MISC PROFESSIONAL SERVIC 101.43115.3199 1.12801 72400111
650.00 *VENDOR TOTAL
BUKELAND/STEPHEN P,JR &
ANNUAL PAYMENT 7,426.59 TIF PAYBACK INSTALLMENTS 213.46515.6511 724 00113
C.W. HOULE, INC
CO RD 118 UTI L 89,409.33 PROF SRV - ENGINEERING F 465.49201.3030 724 00135
CAROL A. HEALTH
COSTS REIMB 60.00 MISC PROFESSIONAL SERVIC 101.41910.3199 724 00127
CELLULAR 2000 OF ST CLOU
TOM B 167.95 TELEPHONE 101.43115.3210 724 00114
FIRE DEPT 0.93 TELEPHONE 101.42201.3210 724 00115
GARY A 199.60 TELEPHONE 101.42401.3210 724 00116
MA TT T 12.30 TELEPHONE 601.49440.3210 724 00117
380.78 *VENDOR TOTAL
CENT COM
FRED-CIG LIGHTER ADAPTR 21.25 REPAIR & MTC - MACH & EQ 101.42401.4044 1342 724 0011'8
CENTRAL MCGOWAN, INC.
STREET-OP SUPPLY 3.07 MISC OPERATING SUPPLIES 101.43127.2199 52846 W0119
DAHLHEIMER DISTRIBUTING
BEER 17.55 BEER 609.49750.2520 015892 724 00005
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
~1/06/1999 16:38:41 Schedule of Bills GL540R-V06.00 PAGE 2
VENDOR NAME
DEseRI PTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
DAHLHEIMER DISTRIBUTING
TAX MISC 43.90 MISe TAXABLE 609.49750.2540 38170 724 00009
BEER 5.673.94 BEER 609.49750.2520 38181 724 00006
TAX MISC 216.00 MISC TAXABLE 609.49150.2540 38188 124 00010
TAX MIse 125.00 MISC TAXABLE 609.49150.2540 38352 724 00011
TAX MISC 14.40 MIse TAXABLE 609.49150.2540 38486 124 00013
BEER 113.90 BEER 609.49150.2520 38481 124 00008
BEER 3.691.30 BEER 609.49750.2520 38543 724 00007
TAX MISC 149.20 MISC TAXABLE 609.49750.2540 38544 724 00012
10,045.19 *VENOOR TOTAL
DAVE PETERSON'S FORO-MER
STREETS-VEH REPAIR 8.54 VEHICLE REPAIR PARTS 101.43120.2211 87362 124 00121
STREETS-VEH REPAIR 4.75 VEH ICLE REPAIR PARTS. 101.43120.221'1 81464 724 00120
13.29 *VENDOR TOTAL
DAY DISTRIBUTING COMPANY
BEER 572.90 BEER 609.49150.2520 49638 124 00014
BEER 683.50 BEER 609.49150.2520 50190 124 00015
BEER 1.690.40 BEER 609.49750.2520 50674 724 00016
2,946.80 *VENOOR TOTAL
~LAHERTY'S HAPPY TIME CO 609.49750.2540 9979 724 00017
TAX MIse 115.20 MIse TAXABLE
FLESCH'S PAPER SERVICES.
QP SUPPL! ES 155.27 MIse OPERATING SUPPLIES 609.49754.2199 1182410 724 00018
GEYER SIGNAL INe
STREET -BUMP 140.60 MISC OPERATING SUPPLIES 101.43120.2199 0002823-IN 724 00123
GLUNZ/RAYMOND J
VASSAR, ANDERSON 680.00 PROF SRV - EXCAVATION 651.49010.3115 124 00124
GREGORY V SMITH & ASSOC
CH-CADDY 85.84 FURNITURE & FIXTURES 240.49201.5601 193612 724 00122
GRIGGS. COOPER & COMPANY
FREIGHT 20.25 FREIGHT 609.49750.3330 05241 724 00029
WINE 114.38 WINE 609:49750.2530 05241 124 00030
FREIGHT 4.50 FREIGHT 609.49750.3330 05242 724 0002"/
WINE 194.14 WINE 609.49150.2530 05242 724 0002~
FREIGHT 1. 50 FREIGHT 609.49150.3330 08419 124 0002~
LIQUOR 345.00 LI QUOR 609.49750.2510 08419 124 0002~
FREIGHT 24.75 FREIGHT 609.49750.3330 08420 724 00021
LIQUOR 1,889.11 LIQUOR 609.49750.2510 08420 724 0002~
~ FREIGHT 3.15 FREIGHT 609.49150.3330 11328 724 ooot
LIQUOR 539.72 LIQUOR . 609.49150.2510 11328 724 00021
FREIGHT 4.50 FREIGHT 609.49150.3330 11329 724 0002:
WINE 368..06 WINE 609.49150.2530 11329 124 0002t
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
01/06/1999 16;38;41 Schedule of Bills GL540R-V06.00 ~ 3
VENDOR NAME
DESCRI PT ION AMOUNT ACCOUNT NAME FUND & ACCOUt.{T CLAIM INVOICE PO# F/P 10 LINE
GRIGGS. COOPER & COMPANY
FREIGHT 5.25 FREIGHT 609.49750.3330 11330 724 00031
WINE 196.20 WINE 609.49750.2530 11330 724 00032
TAX MISC 78.30 MISe TAXABLE 609.49750.2540 11330 724 00033
FREIGHT 26.25 FREIGHT 609.49150.3330 11331 724 00034
LI OUOR 2,408.82 LI QUOR 609.49150.2510 11331 124 00035
TAX MISC 120.30 MISC TAXABLE 609.49750.2540 11331 724 00036
7.004.84 *YENOOR TOTAL
GROSSLEIN BEVERAGE INC.
TAX MISC 126.00 MISC TAXABLE 609.49750.2540 12048 724 00039
BEER 4.260.70 BEER 609.49750.2520 161274 724 00038
TAX MISC 39.75 MISC TAXABLE 609.49750.2540 161275 724 00040
BEER 10.555.50 BEER 609.49750.2520 161554 724 00037
14,981.95 *VENDOR TOTAL
GROSSNICKLE/THOMAS P
MTGF CONFERENCE 8.00 TRAVEL EXPENSE 101.45201.3310 724 00125
GUSTAFSON/JEFF
MTGF CONFERENCE 8.00 TRAVEL EXPENSE 101.45201.3310 724 00126
HOGLUND COACH LINES LTD .
HEARTLAND EXPRESS CONTR 5,535.47 PROF SVR - HEARTLAND BUS 610.49801.3060 DECEMBER 724 00128
HOME JUICE
TAX MISC 17. 55 MIse TAXABLE 609.49750.2540 28070 724 00041
HOST/GARY
SMOI(E EATER 135.00 SMALL TOOLS & EQUIP~ENT 101.42201.2410 724 00129
STAMPS 32.00 POSTAGE 101.42201.3220 724 00130
SUPPLI ES 19.68 MISC OPERATING SUPPLIES 101.42201.2199 724 00131
TRAINING 203.00 TRAVEL EXPENSE 101.42201.3310 724 00132
OPEN HOUSE REIMB 112.00 MISC OTHER EXPENSE 101.42201.4399 724 00133
RIVERFEST PARADE REIMB 150.24 MISC OTHER EXPENSE 101.42201.4399 724 00134
651. 92 *YENDOR TOTAL
JIM HATCH SALES CO
STREETS-OP SUPPLIES ,361. 97 MISC OPERATING SUPPLIES 101.43127.2199 8992 724 00137
JOHNSON BROS WHOLESALE L
FREIGHT 0.78CR FREIGHT 609.49750.3330 78015 724 00052
WINE 81.40CR WINE 609.49750.2530 78015 724 0005~
fREIGHT 79.56 FREIGHT 609.49750.3330 904248 724 00053
FREIGHT 25.29 FREIGHT 609.49750.3330 904249 724 00054
FREIGHT 6.24 FREIGHT 609.49750.3330 922296 72400044
WINE 243.37 WINE 609.49150.2530 922296 ~OO45
FREIGHT 5.46 FREIGHT 609.49750.3330 925036 0048
LIQUOR 457.79 LIQUOR 609.49750.2510 925036 00049
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
01/06/1999 16:38:41 Schedule of Bills GL540R-V06.00 PAGE 4
~VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P 10 LINE
JOHNSON BROS WHOLESALE L
FREIGHT 18.72 FREIGHT 609.49750.3330 925037 724 00042
WINE 981.17 WINE 609.49750.2530 925037 724 00043
FREIGHT 0.78 FREIGHT 609.49750.3330 927461 124 00050
LIQUOR 85.00 LIQUOR 609.49150.2510 927461 724 00051
FREIGHT 1.56 FREIGHT 609.49750.3330 927462 724 00046
WINE 75.85 WINE 609.491.50.2530 927462 724 00047
1.898.61 *VENDOR TOTAL
K MART STORE
PH-ADM OFFICE SUPPLIES 70.65 MISC OPERATING SUPPLIES 101.43110.2199 724 00138
CH-OFFICE SUPPLIES 25.52 . MISC OFFICE SUPPLIES 101.41301.2099 724 00139
DEP REG-OFFICE SUPPLIES 21. 96 MISC OFFICE SUPPLIES 101.41990.2099 724 00140
118.13 *VENDOR TOTAL
KOVICH/PATRICA
TRAVEL EXPENSE 50.19 TRAVEL EXPENSE 101.41301.3310 4TH QTR 1998 724 00142
MARCO BUSINESS PRODUCTS,
PW-TONER CTaS 244.95 DUPLICATING & COpy SllPPL 101.43110.2020 01778050 124 00143
~ARTIE/RUSSELL & SHARON
FINAL ANNUAL PAYMENT 2.500.00 TIF PAYBACK INSTALLMENTS 213.46511.6511 TIF 1-11 124 001H
MAUS FOODS
CH-SUPPLI ES 81.43 MISC OPERATING SUPPLIES 101.41940.2199 724 00145
PARKS 8.38 MISe OPERATING SUPPLIES 101 A3120.2199 724 0014E
PW 13.98 MISC OPERATING SUPPLIES 101.43127.2199 724 0014-,
LIBRARY-CLNING SUPPLIES 62.05 CLEANING SUPPLIES 211.45501.2110 124 OOw
WA TER-SUPPLI ES 2.66 MISC OPERATING SUPPLIES 601.49440.2199 724 OOW
LIBRARY-OP SUPPLIES 14.43 MISC OPERATING SUPPLIES 211.45501.2199 724 0015(
ELECTIONS-COFFEE 6.54 MISC OPERATING SUPPLIES 101.41410.2199 124 00151
189.47 *VENDOR TOTAL
MIDWEST TAPE & RIBBON
LIQ STORE-ADVERTISING 500.00 ADVERTISING 609.49754.3499 JMN-l06-801 724 0015:-
MINNEGASCO
LlQ STORE 81.63 GAS 609.49754.3830 724 0015;
HRA 61.50 GAS 213.46522.3830 724 0015:
143.13 *VENDOR TOTAL
MN DEPARTMENT OF AGRICUL
PARKS-JEFF-LICENSE 10.00 LICENSES & PERMITS 101.45201.4370 724 0015,
MN SAFETY COUNCIL
PARKS-DUES 205.00 DUES. MEMBERSHIP & SUBSC 101.45201.4330 013353 724 0015:
~MONTICELLO AUTO BODY
PARKS-TRUCK REPAIR 1,581.14 REPAIR & MTC - VEHICLES 101.45201.4050 724 0015'
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
01/06/1999 16:38:41 Schedule of Bills GL540R-Y06.00 ~ 5
.VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POI F/P 10 LINE
NEXTEL COMMUNICATIONS
MATT 122.59 TELEPHONE 601.49440.3210 724 00158
TOM B 123.23 TELEPHONE 101.43115.3210 724 00159
245.82 *YENDOR TOTAL
NODLAND CONSTRUCTION CO,
PARKS-BITUMINOUS TRAIL 1,180.00 PATHWAY MTC/CONTRACTED S 101.45201.3197 3A-553 724 00160
NORTHERN STATES POWER CO
WATER 3,081.34 ELECTRIC 601.49440.3810 724 00161
SEWER 245.93 ELECTRIC 602.49490.3810 724 00162
STREET LIGHTS 803.47 ELECTRIC 101.43160.3810 724 00163
DEP REG 77.11 ELECTRIC 101.41990.3810 72400164
PARKS 642.09 ELECTRIC 101.45201.3810 724 00165
CIVIL DEFENSE 14.27 ELECTRIC 101.42501.3810 724 00166
SHOP/GARAGE 699.83 ELECTRIC 101.43127 .3810 724 00167
FIRE STATION 355.32 ELECTRIC 101.42201.3810 724 00168
LI BRARY 707.74 ELECTRIC 211.45501.3810 724 00169
CH 663.08 ELECTRIC 101.41940.3810 724 00170
PARKING LOTS 125.41 ELECTRIC 101.43140.3810 724 00171
LIQUOR STORE 875.72 ELECTRIC 609.49754.3810 724 00172
AN SHELTER 82.04' ELECTRIC 101.42701.3810 *0173
HRA 27.70 ELECTRIC 213.46522.3810 0174
RENTAL HOUSE 52.08 RENTAL HOUSE EXPENSES 240.49201.4381 724 00175
8,453.13 *VENDOR TOTAL
OLSON & SONS ELECTRIC, I
SS REALIGNMENT-SWITCH 1,903.39 MISC PROFESSIONAL SERYIC 101.41910.3199 16003 724 00176
'ONE CALL CONCEPTS, INC.
LOCATES 188.00 MISC PROFESSIONAL SERYIC 601.49440.3199 8100493 724 00177
PACE ANALYTICAL
ANALYSIS 120.00 MISC PROFESSIONAL SERVIC 461.49201.3199 10039096 724 00178
ANALYSIS 120.00 MISC PROFESSIONAL SERVIC 461.49201.3199 10039097 724 00179
240.00 *VENDOR TOTAL
PATCH/FRED
TRAVEL EXPENSE 9.00 TRAVEL EXPENSE 101.42401.3310 724 00180
TU ITI ON 240.00 CONFERENCE & SCHOOLS 101.42401.3320 724 00181
249.00 *YENDOR TOTAL
PHILLIPS WINE & SPIRITS
WINE 4.47CR WINE 609.49750.2530 3186827 724 00056
WINE 2.75CR WINE 609.49750.2530 3186828 724 00057
WINE 6.87CR WINE 609.49750.2530 3186829 724 00058
LI QUOR 6.16CR LI QUOR 609.49750.2510 3186830 ~OO61
WINE 5.99CR WINE 609.49750.2530 3186831 0059
LI QUOR 3.82CR LIQUOR 609.49750.2510 3186832 7 00064
8RC FINANCIAL SYSTEM CITY OF MONTICELLC
01/06i1999 16:38:41 Schedule of 8ills GL540R-V06.00 I
VENOOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
STAR TRI8UNE
LIQUOR-26 WKS SUBSCRPT. 63.18 DUES, MEMBERSHIP & SUBse 609.49754.4330 AceT 118902156 724 0018E
T A8 PRODUCTS CO.
CH-SUPPLI ES 197.05 MISC OFFICE SUPPLIES 101.41301.2099 718322 SO 000 724 00187
THORPE DISTRIBUTING COMP
TAX MISC 135.60 MISe TAXABLE 609.49750.2540 150108 724 00089
BEER 7,114.40 BEER 609.49750.2520 150108 724 00090
TAX MISC 105.95 MIse TAXABLE 609.49750.2540 150109 724 00086
BEER 6.962.75 BEER 609.49750.2520 150722 724 00091
TAX MIse 38.40 MISC TAXABLE 609.49750.2540 150723 72400088
BEER 12.275.90 BEER 609.49750.2520 151237 724 00093
TAX MISC 48.25 MISC TAXABLE 609.49750.2540 151238 724 00087
BEER 3.313.75 BEER 609.49750.2520 151490 724 00092
29.995.00 *VENDOR TOTAL
TWIN CITIES FLAG SOURCE .
LIQUOR STORE-FLAG REPAIR 42.00 REPAIR & MTC - OTHER 609.49754.4099 17228 724 00188
U SLINK
PARKS 1.96 TELEPHONE 101.45201.3210 100193
eH 51.69 TELEPHONE 101.41301.3210 00194
WATER 0.58 TELEPHONE 601.49440.3210 00195
PW 18.43 TELEPHONE 101.43110.3210 724 00196
SLOG INSP 24.47 TELEPHONE 101.42401.3210 724 00197
DEP REG 2.81 TELEPHONE 101.41990.3210 724 00198
AN SHELTER 16.47 TELEPHONE 101.42701.3210 724 00199
LIQUOR STORE 9.62 TELEPHONE 609.49754.3210 724 00200
126.03 *VENDOR TOTAL
US FILTER-WATERPRO
WTER-METERS 3,376.99 METERS & VALVES FOR RESA 601.49440.2271 485595 724 00192
WA TER- TESTING 703.98 UTILITY SYSTEM MTCE SUPP 601.49440.2270 485596 724 00191
WATER-RISERS 73.98 METERS & VALVES FOR RESA 601.49440.2271 486864 724 00190
4,154.95 *VENDOR TOTAL
US WEST DIRECTORY ADVERT
LIQUOR STORE 66.33 ADVERTISING 609.49754.3499 004861945000 724 00201
US-ALLOYS
STREET -SUPPLI ES 114.49 MISC OPERATING SUPPLIES 101.43127.2199 27204 724 00189
VIKING COCA COLA
TAX MISC 181.20 MIse TAXABLE 609.49750.2540 2190133 724 00095
CH-POP 15.44 MISC OTHER EXPENSE 101.41940.4399 2190682 724 00094
TAX MIse 273.90 MISC TAXABLE 609.49750.2540 2191633 100096
TAX MISC 135.85 MIse TAXABLE 609.49750.2540 2192943 00097
606.39 *VENDOR TOTAL
BRC FINANCIAL SYSTEM CITY OF MONTICELLC
01/06/1999 16:38:41 Schedule of Bills GL540R-V06.00 PAGE
~VENOOR NAME
DESCRIPTION .. AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO; F/P 10 LINE
WATSON COMPANY, INC/THE
TAX MISC 312.31 MISC TAXABLE 609.49750.2540 531805 724 0009E
TAX MISC 324.26 MISC TAXABLE 609.49150.2540 532187 724 0009~
OP SUPPLIES 30.00 MISC OPERATING SUPPLIES 609.49754.2199 532181 724 0010e
TAX MISC 496.78 MISC TAXABLE 609.49750.2540 532533 724 00101
1,163.41 *VENDOR TOTAL
WESTSIDE EQUIPMENT
SHOP-SUPPLI ES 616.46 MISC OPERATING SUPPLIES 101.43127.2199 00066150 724 0020~
WHALEN/NANCY C.
TRAVEL EXPENSE 51.04 TRAVEL EXPENSE 101.41910.3310 724 0020:
WRIGHT COUNTY AUDITOR-TR
TRUTH IN TAXATION NOTICE 308.70 PRINTED FORMS & PAPER 101.41301.2030 99-TNT 724 0020~
WRIGHT-HENNEPIN COOP ELE
ELECTRICITY-FARM 11. 60 MISC OTHER EXPENSE 436.49201.4399 '724 0020~
YANTA/DIANE
TRAVEL EXPENSE-EXCEL 35.33 TRAVEL EXPENSE 101.41301.3310 724 0020t
~ TRAVEL EXPENSE-WORD 25.20 TRAVEL EXPENSE 101.41301.3310 724 0020/
60.53 *VENOOR TOTAL
~
BRC FINANCIAL SYSTEM
01/06/1999 16:38:41
VENDOR NAME
DESCRI PTION
REPORT TOTALS:
AMOUNT
390,050.46
ACCOUNT NAME
RECORDS PRINTED - 000204
Schedule of Bills
FUND & ACCOUNT
CITY OF MONTICELLO
GL540R-V06.00 ~ 9
CLAIM INVOICE PO# F/P 10 LINE
.
.
BRC FINANCIAL SYSTEM
~01/06/1999 16:38:44
FUND RECAP:
Schedule of Bills
FUND DESCRIPTION
DISBURSEMENTS
101 GENERAL FUND
211 LIBRARY FUND
213 HRA FUND
240 CAPITAL PROJECT REVOLVING FD
436 93-14C WWTP EXPANSION PRJ
461 98-03C COMMUNITY CENTER
462 98-12C 7TH STREET EXTENSION
465 98-23C UTIL/CR118-WILDWOOD
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
610 TRANSPORTATION FUND
651 RIVERSIDE CEMETERY
54,634.82
784.22
10.015.79
41.222.11
11.60
240.00
100.580.41
89.409.33
7.562.42
245.93
79,128.36
5,535.47
680.00
TOTAL ALL FUNDS
390,050 :46
~ANK RECAP:
BANK NAME
DISBURSEMENTS
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
310.922.10
79,128.36
TOTAL ALL BANKS
390,050.46
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT.
DATE ............
APPROVED BY
. .'... ............ ......................
~
CITY OF MONTICELLO
GL060S-V06.00 RECAPPAGE
GL540R
BRC FINANCIAL SYSTEM
~2/17/98 15:39:53
Schedule of Bills
CITY OF MONTICELLO
GLOSOS-V05.20 COVERPAGE
GLS40R
Report Selection:
RUN GROUP... 01217 COMMENT... 12/17 CKS
DATA-JE-ID
DATA COMMENT
-------------- ------------------------
0-12171998-721 12/17 CKS
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI
J 01 Y 5 6 066 10
.
.
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
.2/17/98 15:39:54 Schedule of Bills GL540R-V05.20 PAGE 2
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
FLESCH'S PAPER SERVICES,
OP SUPPLIES 338.58 MISC OPERATING SUPPLIES 609.49754.2199 1174970 721 00145
G & K SERVICES
WATER 45.94 UNIFORM RENTAL 601.49440.4170 721 00008
PW ADM 20.43 UNIFORM RENTAL 101.43110.4170 721 00009
PW INSP 71.61 UNIFORM RENTAL 101.43115.4170 721 00010
STREETS 84.33 UNIFORM RENTAL 101.43120.4170 721 00011
PARKS 181.20 UNIFORM RENTAL 101.45201.4170 721 00012
ENV CHARGE, SALES TAX 72.20 MISC OTHER EXPENSE 101.43120.4399 756002 . 721 00005
SHOP TOWELS 40.75 MISC OPERATING SUPPLIES 101.43127.2199 760108 721 00006
SEWER 47.93 UNIFORM RENTAL 602.49490.4170 764177 721 00007
564.39 *VENDOR TOTAL
GLUNZ/RAYMOND J
CEMETARY-JOHNSON 325.00 PROF SRV - EXCAVATION 651.49010.3115 721 00150
GRIGGS, COOPER & COMPANY
DEL CHARGE 9.75 FREIGHT 609.49750.3330 01535 721 00113
LIQUOR 975.36 LIQUOR 609.49750.2510 01535 721 00114
WINE 6.45CR WINE 609.49750.2530 97693 721 00115
. 978.66 *VENDOR TOTAL
GROSSLEIN BEVERAGE INC.
BEER 2,025.60 BEER 609.49750.2520 160555 721 00117
BEER 4,534.80 BEER 609.49750.2520 160870 721 00116
6,560.40 *VENDOR TOTAL
HAWKINS WATER TREATMENT
DEMURRAGE 55.00 CHEMICAL PRODUCTS 601.49440.2160 OM 25565 721 00064
HDR ENGINEERING, INC.
WWTP 39,808.02 PROF SRV.- ENGINEERING F .436.49201.3030 164-14504 721 00034
HERMES/G.ERALD T
LIBRARY-CLEANING 227.50 PROF SRV - CUSTODIAL 211.45501.3110 DEC 31 721 00072
IKON OFFICE SOLUTIONS
LIBRARY-COPIER M/A 47.52 MAINTENANCE AGREEMENTS 211.45501.3190 258700 721 00068
JERRY'S AUTO SALVAGE, IN
WWTP-TRUCK BRAKES 60.92 BIOSOLIDS FARM IMPROVEME 602.49480.4385 01117244 721 00015
JME OF MONTICELLO
FIRE-TRUCK REPAIR 163.36 REPAIR & MTC - VEHICLES 101.42201.4050 2681 721 00014
FIRE-TRUCK REPAIR 505.65 REPAIR & MTC - VEHICLES 101.42201.4050 2682 721 00013
. 669.01 *VENDOR TOTAL
JOHNSON BROS WHOLESALE L
WINE 813.10 WINE 609.49750.2530 721 00132
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
.2/17/98 15;39;54 Schedule of Bills GL540R-V05.20 PAGE 4
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll FIP 10 LINE
MN COpy SYSTEMS INC
LABOR CHARGE 75.00 REPAIR & MTC - MACH & EQ 101.42201.4044 73133 721 00099
MN DEPT OF TRADE & ECON
SCERG GRANT REIMB 2,483.45 GRANT REIMB - AROPLAX 222.46501. 6602 721 00078
MN NAHRO
OLLIE-DUES 90.00 CONFERENCE & SCHOOLS 213.46301.3320 721 00083
MONTICELLO RV CENTER
SEWER-BULLDOG 95.16 EQUIPMENT REPAIR PARTS 602.49490.2210 23917 721 00023
MONTICELLO SENIOR CITIZE
CONTRACT 2,833.33 SENIOR CENTER CONTRIBUTI 101.45175.3136 JANUARY, 1999 721 00074
MONTICELLO TIMES
LEBAL 3,313.20 LEGAL NOTICE PUBLICATION 101.41601.3510 721 00100
SNOW PLOWING 81.92 GENERAL PUBLIC INFORMATI 101.43110.3520 721 00101
BLDG PERMIT 124.50 GENERAL PUBLIC INFORMATI 101.42401.3520 721 00102
CH 73.97 GENERAL PUBLIC INFORMATI 101.41301.3520 721 00103
FIREHALL PARKING LOT 78.48 GENERAL PUBLIC INFORMATI 101.41910.3520 721 00104
. WILDWOOD RIDGE 142.37 GENERAL PUBLIC INFORMATI 101.41910.3520 721 00105
SHADE TREE 161. 85 GENERAL PUBLIC INFORMATI 224.46102.3520 721 00106
INTERNET 350.00 GENERAL PUBLIC INFORMATI 101.41910.3520 721 00107
HILLSIDE CEMETARY-FENCE 117 .95 LEGAL NOTICE PUBLICATION 651.49010.3510 721 00108
WATER 17.80 GENERAL PUBLIC INFORMATI 601.49440.3520 721 00109
LIQUOR STORE 267.14 ADVERTISING 609.49754.3499 721 00110
PARK 101.10 GENERAL PUBLIC INFORMATI 101.45201.3520 721 00111
COMM CENTER 346.08 LEGAL NOTICE PUBLICATION 461.49201.3510 721 00112
5,176.36 *VENDOR TOTAL
MS. MARY MORTEZACE
UTI LITY REFUND 39.60 ACCOUNTS RECEIVABLE 601.11501 721 00081
NOTARY LAW INSTITUTE
DEP REG-NOTARY JOURNAL 12.00 MISC OPERATING SUPPLIES 101.41990.2199 721 00082
OLSON & SONS ELECTRIC, I
WWTP-INSTALL CROUSE HIND 53.00 BIOSOLIDS FARM IMPROVEME 602.49480.4385 15938 721 00026
LIQUOR STORE-COOLER LITE 99.96 REPAIR & MTC - MACH & EQ 609.49754.4044 15963 721 00025
ADM-DICTA PHONE REPAIR 53.00 REPAIR & MTC - MACH & EQ 101.41301.4044 15967 721 00028
PW-OP SUPPLIES 162.44 MISC OPERATING SUPPLIE~ 101.43110.2199 2833 721 00027
368.40 *VENDOR TOTAL
OLSON, USSET & WEINGARDE
HWY 25 594.75 PROF SRV - LEGAL FEES 450.49201.3040 7975-00110W 721 00029
. COMM CENTER 794.50 PROF SRV - LEGAL FEES 461.49201.3040 7975-001191'1 721 00030
KJ ELLBERG 450.34 PROF SRV - LEGAL FEES 101.41601.3040 95 721 00035
COMM CENTER 114.58 PROF SRV - LEGAL FEES 461.49201.3040 95 721 00036
GENERAL 135.83 PROF SRV - LEGAL FEES 101.41601.3040 95 721 00037
2,090.00 *VENDOR TOTAL
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
.2/17/98 15:39;54 Schedule of Bills GL540R-V05.20 PAGE 6
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P 10 LINE
TDS TELECOM
PARKS 122.72 TELEPHONE 101.45201.3210 721 00086
CH 1.842.11 TELEPHONE 101.41301.3210 721 00087
FIRE STATION 322.80 TELEPHONE 101.42201.3210 721 00088
AN SHELTER 38.71 TELEPHONE 101.42701.3210 721 00089
WATER 31. 06 TELEPHONE 601.49440.3210 721 00090
PUBLIC WORKS 837.57 TELEPHONE 101.43110.3210 721 00091
DEP REG 174.39 TELEPHONE 101.41990.3210 721 00092
PW INSP 10.20 TELEPHONE 101.43115.3210 721 00093
COMPUTER 10.20 TELEPHONE 101.41920.3210 721 00094
LIQUOR 236.20 TELEPHONE 609.49754.3210 721 00095
3,625.96 *VENDOR TOTAL
THORPE DISTRIBUTING COMP
BEER 1,145.10 BEER 609.49750.2520 149359 721 00124
BEER 4,234.10 BEER 609.49750.2520 149517 721 00126
TAX MISC 161.75 MISC TAXABLE 609.49750.2540 149518 721 00125
5,540.95 *VENDOR TOTAL
TOTAL REGISTER SYSTEMS,
LIQ STORE-LABELS 46.60 MISC OPERATING SUPPLIES 609.49754.2199 6690 721 00066
~R WIRELESS - MINNESOTA
WATER 9.27 TELEPHONE 601.49440.3210 721 00038
MATT 45.53 TELEPHONE 602.49490.3210 721 00039
JOHN L 9.27 TELEPHONE 101.45201.3210 721 00040
64.07 *VENDOR TOTAL
U SLINK
CH-INTERNET 314.22 TELEPHONE 101.41301.3210 721 00097
VIKING COCA COLA
TAX MISC 132.35 MISC TAXABLE 609.49750.2540 2186567 721 00119
TAX MISC 141. 25 MISC TAXABLE 609.49750.2540 2188324 121 00120
273.60 *VENDOR TOTAL
WATSON COMPANY, INC/THE
TAX MISC 522.56 MISC TAXABLE 609.49750.2540 531382 721 00122
GEN OP 66.77 MISC OPERATING SUPPLIES 609.49754.2199 531382 721 00123
589.33 *VENDOR TOTAL
WSB & ASSOCIATES, INC.
MARQUETTE BANK 45.25 PROF SRV - ENGINEERING F 101.41910.3030 0101.93-000001 721 00042
GEN ENGINEERING 261. 00 PROF SRV - ENGINEERING F 101.41910.3030 01010.00-00018 721 00044
MONTI CELLO MAPS 942.79 PROF SRV - ENGINEERING F 101.41910.3030 01010.27-01010 721 00043
FIRE STATION DRIVEWAY 1,958.75 PROF SRV - ENGINEERING F 101.41910.3030 01010.71-00002 721 00045
RIVER FOREST 3;777.50 PROF SRV - ENGINEERING F 101.41910.3030 01010.83-00004 121 00046
~ GOLD NUGGET EAW 520.25 PROF SRV - ENGINEERING F 101.41910.3030 01010.89-00003 721 00047
PARKING LOT OVERLAYS 578.25 PROF SRV - ENGINEERING F 101.41910.3030 01010.90-00004 721 00048
.
.
BRC FINANCIAL SYSTEM
~2/17/98 15:39:54
VENDOR NAME
DESCRI PTI ON
REPORT TOTALS:
.
.
AMOUNT
135,088.26
ACCOUNT NAME
RECORDS PRINTED - 000157
Schedule of Bills
FUND & ACCOUNT
CITY OF MONTICELLO
GL540R-V05.20 PAGE 8
CLAIM INVOICE PO# F/P 10 LINE
BANK RECAP:
BANK NAME
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
TOTAL ALL BANKS
.
DISBURSEMENTS
106.731.26
28,357.00
135.088.26
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT.
DATE ............
APPROVED BY
.. . .. . .. .. ~ . .. .. .. .. .. .. . . . ~ .. .. .. .. .. .. .. .. .. . .. .. .. . .
.
eRC FINANCIAL SYSTEM
~08/1999 .08:53:03
Schedule of Bills
Reoort Selection:
RUN GROUP... M1231D COMMENT... 12/31 MANUAL CKS
DATA-JE-ID
DATA COMMENT
-------------- ------------------------
M-12311998-716 12/31 MANUAL CKS
CITY OF MONTICELLO
GL050S-V06.00 COVERPAGE
GL540R
Run Instructions:
Jobo Banner Cooies Form Printer Hold Space LPI Lines cpr
J 01 Y S 6 066 10
.
.
BRC FINANCI AL SYSTEM.
01/08/1999 08:53:04
VENDOR NAME
DESCRI PTION
A T & T WIRELESS SERVICt
TO CORRECT
TO CORRECT
ADOLFSON & PETERSON, .INC
WWTP-#20
WWTP
DYNA SYSTEMS
SUPPLI ES
FERRELLGAS
IMMOVABLE FIXTURES
FLUTH/B.4RRY
ESCROW REFUND
FYLES EXCAVATING & HONEY
TO CORRECT
WATER-HYDRANT REPAIR
GREGORY V SMITH & ASSOC
CK VOID
L & L ASPHALT, INC.
PATHWAY-HELLMAN LOTS
RR TRACKS-PATCHED HOLES
MARQUETTE BANK MONTICELL
4M FUND TRANSFER
TRANSFER TO 4M FUND
MCDONALD & COMPANY
FIRSTAR-COMM CENTER FUND
4M FUND TRANSFER
Schedule of Bins
AMOUNT ACCOUNT NAME
373,680.51
258,616.20
632,296.71
27.77CR TELEPHONE
27.77 TELEPHONE
0.00 *VENDOR TOTAL
FUND & ACCOUNT
101.41910.3210
101.42701.3210
PROF SRV - CONSTRUCTION 436.49201.3025
PROF SRV - CONSTRUCTION 436.49201.3025
*VENDOR TOTAL
499.45 MISC OPERATING SUPPLIES 101.43127.2199
33,898.00 LAND
500.00 ESCROW DEPOSITS
240.49201.5101
101.22011
344.50CR REPAIR & MTC - OTHER 601.49440.4099
344.50 MISC PROFESSIONAL SERVIC 601.49440.3199
0.00 *VENDOR TOTAL
85.84CR FURNITURE & FIXTURES
240.49201.5601
4,062.50 MISC PROFESSIONAL SERVIC 101.43115.3199
80.00 MISC PROFESSIONAL SERVIC 101.43115.3199
4,142.50 *VENDOR IOTAL
2,300,000.00
500,000.00
200,000.00
136,937.00
400,000.00
3,536,937.00
INVESTMENTS
INVESTMENTS
INVESTMENTS
PROF SRV - LEGAL FEES
INVESTMENTS
*VENOOR TOTAL
955.10401
955.10401
955.10401
461.49201.3040
955.10401
CLAIM INVOICE
#20
#21
CITY OF MONTICELLl
GL540R-V06.00 P~
POI F/P 10 LINE
716 00026
716 00027
716 00020
716 00038
929925 716 00034
716 00014
716 00013
716 00007
7.08
716 00042
716 00011
716 00012
716 00019
716 00023
716 00030
716 00031
716 00039
716 00018
716 00017
716 00032
71.35
71 41
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
.8/1999 08:53:04 Schedule of Bills GL540R-V06.00 PAGE 2
VENDOR NAME
OESCRI PTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
MN DEPARTMENT OF AGRICUL
PARKS-GREG-LICENSE 10.00 LICENSES & PERMITS 101.45201.4370 716 00040
MONTICELLO/CITY OF
DELQ 80.00 ACCOUNTS RECEIVABLE 601.11501 155-010-030080 716 00036
NORTHWEST MINNESOTA CHAP
MEETING 10.00 CONFERENCE & SCHOOLS 101.42401.3320 716 00010
O'NEILL/JEFF
JEFF-TRAVEL EXPENSE 189.16 TRAVEL EXPENSE 101.41301.3310 716 00043
OLDENBURG/WAYNE
PARK-TRUCK SHORTBOX 1.250.00 OTHER EQUIPMENT 101.45201.5801 716 00015
SCHLUENOER CONSTRUCTION
TO CORR 682.50CR REPAIR & MTC - OTHER 601.49440.4099 716 00001
WATER-HART BLVD REPAIR 682.50 MISC PROFESSIONAL SERVIC 601.49440.3199 716 00002
TO CORR 8,933.00CR REPAIR & MTC - OTHER 601.49440.4099 716 00003
WATER-REPAIRS 435.00 MISC PROFESSIONAL SERVIC 501.49440.3199 715 00004
WATER-REPAIRS 8,183.00 PROF SRV - ENGINEERING F 458.49201.3030 715 00005
~TER-REPAIRS 315.00 MISC PROFESSIONAL SERVIC 213.45301.3199 716 00006
0.00 *YENDOR TOTAL
TOWN AND COUNTRY FENCE
PARKS-FENCING 48,227.00 IMPROVEMENTS 101.45201.5301 716 00016
U S POSTMASTER
NEWSLETTER 411. 32 NEWSLETTER 101.41301.3195 716 00025
OEP REG-POSTAGE 73.00 POSTAGE 101.41990.3220 715 00033
484.32 *YENDOR TOTAL
UNIVERSITY OF MINNESOTA
PARKS-MANUALS 80.00 CONFERENCE & SCHOOLS 101.45201.3320 715 00029
VIRTUAL PHONE
TOM 107.51 TELEPHONE 101.43115.3210 716 00021
MATT 107.51 TELEPHONE 601.49440.3210 716 ooon
215.02 *VENDOR TOTAL
WOLFSTELLER/RICHARD
TRAVEL EXPENSES 109.81 TRAVEL EXPENSE 101.41301.3310 716 00028
WRIGHT COUNTY RECORDER
R MACK EASEMENT 10.00 LAND 450.49201.5101 716 00009
ST HENRY'S-EASEMENT 39.00 MISC PROFESSIONAL SERVIC 101.41910.3199 716 00037
. 49.00 *VENDOR TOTAL
WRIGHT COUNTY TREAS/AUDI
CK VOIDED-NOT NEEDED 6.65CR MISC PROFESSIONAL SERVIC 101.41910.3199 716 00024
BRC FINANCIAL SYSTEM
01/08/1999 08:53:04
VENDOR NAME
DESCRI PTION
REPORT TOTALS:
AMOUNT ACCOUNT NAME
4,270,504.52
RECORDS PRINTED - 000043
Schedule of Bills
FUND & ACCOUNT
CLAIM INVOICE
CITY OF MONTICELLC
GL540R-V06.00 p. 3
POI F/P ID LINE
.
.
BRC FINANCIAL SYSTEM
4111(OB/1999 OB:53:05
Schedule of Bills
FUND RECAP:
FUND OESCRI PTION
DISBURSEMENTS
101 GENERAL FUND
213 HRA FUND
240 CAPITAL PROJECT REVOLVING FD
436 93-14C WWTP EXPANSION PRJ
450 96-04C HWY25/MNDOTIMPR
45B 91-04C KLEIN FARMS 4(LION'S)
461 9B-03C COMMUNITY CENTER
601 WATER FUND
955 INVESTMENT HOLDING FUND
61.472.10
315.00
33.B12~ 16
632.296.11
10.00
B.1B3.00
136.931.00
B.310.49 CR
3.405,189.04
TOTAL ALL FUNDS
4.210.504.52
BANK RECAP:
BANK NAME
~- ----------------------------
DISBURSEMENTS
GENL GENERAL CHECKING
4,210,504.52
TOTAL ALL BANKS
4.210.504.52
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT.
DATE ............
APPROVED BY
....... ........................'" ........
~ .
.
CITY OF MONTICELLO
GL060S-V06.00 RECAPPAGE
GL540R