City Council Agenda Packet 04-26-1999
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AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, April 26, 1999 - 7 p.m.
Mayor: Roger Belsaas
Council Members: Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen
1.
Call to order.
2.
Approval of minutes of the regular meeting held April 12, 1999. ./
3.
Consideration of adding items to the agenda.
4.
Citizens comments/petitions, requests, and complaints. ~!r No. l \.e Y\.\ M I ...., 1 - I2G-
t>htv rJe:-~
5.
Consent agenda.
A. Consideration of a request for a conditional use permit to allow convenience
store/gas operation, car wash, and restaurant use with drive-through window in a
PZM zoning district. Applicant: MMC Land Company.
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B.
Consideration of approval of the final plat for the River View Square commercial
subdivision.
C. Consideration of approval of the final plat and development agreement for Klein
Farms yh Addition.
D. Consideration of approving Design Advisory Team bylaws.
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Consideration of accepting the Sanitary Sewer and Water System Trunk Fce
Analysis.
F. Personnel report-performance evaluations.
G. Consideration of appointing Dennis Sullivan to the Design Advisory Team.
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6.
Request for City Council authorization to utilize the services of the City Attorney
to enfor~e City ordinances prohibiting public nuisances - Balboul Addition.
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Consideration of items removed from the consent agenda for discussion.
7.
Public Hearing-Consideration of a resolution ordering plans and specifications for the
Chelsea Road extension between Cedar Street and County Road 117.
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8. Public Hearing-City Project 98-17C - Reconstruction of County Road 75 East from
Washington to County Road 18 and consideration of authorizing preparation of final
plans and specification.
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Agenda
Monticello City Council
April 26, 1999
Page 2
9. Public Hcaring-Consideration of a rcsolution adopting proposed assessment roll for
delinquent utility bills and certification of assessment roll to County Auditor.
] O. Consideration of approving amendment to River Forest developmcnt agreement allowing
installation of and requiring homeowner association to maintain entrance monument and
retaining walls.
11. Consideration of request by Bill Aydt to revise a portion of the $] 7,000 relocation benefit
to other uses.
] 2. Consideration of a proposal to purchasc a portion of city property at Dundas Road and
Cedar Street-Visicom, Inc.
13. Consideration of adopting Parks Commission recommendation to shift future soccer
fields from NSP/baseball complex to Outlot A, Country Club Manor, and authorization to
seek field development grant assistance.
14. Consideration of adding baek terrazo floor coverings to the community center project.
15.
Consideration of resolution approving plmls and authorizing advertisement for bids -
Monte hill water booster station.
16.
Consideration of response to MOAA Board regarding the MOAA land use plan.
17.
Consideration of proposed update to the trails and pathway plan, and consideration of
authorization to study park dedication fee to include trail fee.
18.
Consideration of authorizing negotiations with Wright County for providing assessor
services for the City.
19.
Consideration of reviewing ordinance mnendment establishing term length for Mayor.
20.
Consideration of bills for the last half of Apri I 1999.
21.
Adjournment. 1 L" I
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MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, April 12, 1999 - 7 p.m.
Members Present:
Roger Belsaas, Clint Herbst, Roger Carlson, Bruce Thielen
Members Absent:
2.
Brian Stumpf
A.
Approval of minutes of the special meeting held March 22, 1999.
The minutes were amended to note that Roger Carlson was absent from the
meeting.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT
HERBST TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD
MARCH 22,1999, AS AMENDED. Voting in favor: Roger Belsaas, Clint l1erbst,
Bruce Thielen. Abstaining: Roger Carlson. Absent: Brian Stumpf. Motion
carried.
B.
Approval of minutes of the regular meeting held March 22, 1999.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
MARCH 22,1999, AS WRITTEN. Motion carried unanimously.
C.
Approval of minutes of the special meeting held April 6, 1999.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD
APRIL 6,1999, AS WRITTEN. Motion carried unanimously.
3. Consideration of adding items to the agenda.
A.
Councilmember Clint Herbst requested a copy of the last two employee
evaluations for his review. Councilmember Bruce Thielen suggested that a list of
evaluations that have been completed be placed on the consent agenda once a year
in order to keep the Council informed and that Council complete an evaluation for
the City Administrator as well.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY CLINT HERBST TO DIRECT STAFF TO PLACE EMPLOYEE
EV ALUA TIONS ON THE CONSENT AGENDA TO BE ACKNOWLEDGED BY
CITY COUNCIL, AND TO CONDUCT AN EVALUATION OF THE CITY
ADMINISTRATOR PRIOR TO JUNE I, 1999, AND ON HIS ANNIVERSARY DATE
EVERY YEAR THEREAFTER. Motion carried unanimously.
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Council Minutes - 4/12/99
4.
Citizens comments/petitions. requests. and complaints.
A. Status report on Danner Trucking site redevelopment.
Mr. Jim Fleming, attorney representing Bob Danner of Danner Trucking,
requested information from the City to determine what steps need to be taken to
obtain a building permit for reconstruction of the Danner Trucking building
located between Cedar Street and South Highway 25. He noted that in January
1998, Council approved an interim use permit and vacation of Marvin Road
easement, which would grant one-half of the vacated road easement to Mr.
Danner for the purpose of enlarging the land area to rebuild. Since that time, the
necessary plans/drawings have been provided by Mr. Danner; however,
arrangements have not yet been made to allow him to acquire interest in the
property he needs to enlarge the site to accommodate the building and meet city
code.
City Attorney Dennis Dalen explained that the vacation of Marvin Road is not
complete, as it is contingent on Mr. Danner obtaining a purchase agreement. It
appears at this time the City has control of the site; however, the City is not in a
position to give up the property for approximately two years until the construction
phase of the Highway 25 project is complete.
Council discussed the location of the building relative to the temporary road area.
It was suggested that perhaps a building permit could be issued contingent upon
the City receiving a temporary casement to use the property during the
construction phase and that a purchase agreement could be negotiated with a
delayed closing date and provisions for him to continue use of the land.
Mr. Dalen agreed that it would be possible to negotiate a purchase agreement and
close on the property upon completion of Highway 25. He also noted that an
alternative would be to sell the property to Mr. Danner, maintain a construction
easement, and build the Danner Trucking parking lot when the project is
complete. He estimated that the issue could be settled within 30 days.
Deputy City Administrator Jeff O'Neill reported that the remnant parcel created
by the realignment of Cedar Street would also need to be resolved. It was noted
that if some of the property on Cedar Street was needed, it could be sold at market
value. Mr. Fleming indicated that previous discussions indicated only the cost of
condemnation.
It was the consensus of Council that City staff move ahead on resolving the issue
with Danner Trucking and forward a status report to the Council on April 26,
1999.
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B.
Ms. Louise Fasen of 110 Hillcrest Road requested that Council consider installing
a pedestrian overpass or underpass for crossing County Road 75, as many families
with small children and bicycles find it difficult to cross County Road 75 to reach
the pathway system.
Mayor Bclsaas noted that there have been discussions regarding an overpass for
East County Road 75 and that he was aware that County Road 75 was also
difficult to cross at River Street/Prairie Road. City Engineer Bret Weiss added
that improvements to the Prairie Road area have been considered but are not on
the County's agenda at this time.
Mayor Belsaas suggested that the Public Works Director and City Engineer study
the possibility of a County Road 75 pedestrian overpass for future Council review.
5. Consent aQenda.
A. Consideration of moving public hearing date for CSAH 75 proiect from April 12.
1999. to April 26. 1999. Recommendation: Move the public hearing date from
April 12, 1999, to April 26, 1999, for the CSAH 75 project.
B.
Consideration of a resolution supporting repeal of the state sales tax for local
Qovernment purchases. Recommendation: Adopt a resolution supporting the
repeal of sales tax for local government purchases. SEE RESOLUTION 99-17.
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C. Consideration of a request for a conditional use permit within the CCD zoning
district to allow a shoppine: center. Applicant: Amcon Construction.
Recommendation: Approve the conditional use permit for a shopping center in
the Central Community District as presented by the applicant, subject to revisions
recommended by the Design Advisory Team and the Planning Commission.
D. Consideration of a conditional use permit for outdoor storage in an 1-2 zone. and
consideration of a variance to reduce the 5-ft setback to the curb to one 1 ft.
Applicant: Ebert Construction. Recommendation: Approve the conditional use
permit allowing outside storage based on the finding that the conditional use
permit is consistent with the character and geography of the area, will not result in
depreciation of adjoining property, and is consistent with the comprehensive plan.
Approval is subject to the following conditions:
1. The area is fenced and screened from view of neighboring
residential uses or, if abutting a residential district, in compliance
with buffer yard requirements.
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2.
Storage is screened from view from the public right-of-way in
compliance with Chapter 3, Section 2 [G], of this ordinance.
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3.
Storage area is grassed or surfaced to control dust.
4. All lighting shall be hooded and so directed that the light source
shall not be visible from the public right-of-way or from
neighboring residences and shall be in compliance with Chapter 3,
Section 2 [H], of this ordinance.
5. The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.
6. Development of an opaque screening fence around entire perimeter
of storage area. Material and equipment storage must not rise
above the screening fence.
7. Screening fence detail to be submitted for staff approval prior to
construction.
8. No barbed wire or razor wire per city ordinance.
E.
Consideration of an amendment to the zoning code. Citv Ordinance Title 10,
Chapter 2. Section 2. Subsection rfKl and [FL 1. modifying the definitions of floor
area and livable noor area. Applicant: Zoning: Administrator.
Recommendation: Adopt the ordinance amendment to Title 10, Chapter 2,
Section 2, Subsections [FK] and [FL], providing definitions of floor area and
livable floor area. SEE ORDINANCE AMENDMENT NO. 321.
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F. Consideration of amendment to City Ordinance Title 10. Chapter 3, bv adding
Section 3-6A. Grading: and amending Section 3-7. Land Reclamation. and
Section 3-8, Mining. Applicant: Zoning Administrator. Recommendation:
Approve the ordinance amendment to Title 10, Chapter 3, by adding Section
3-6A, Grading; amending Section 3-7, Land Reclamation; and amending Section
3-8, Mining. SEE ORDINANCE AMENDMENT NO. 322.
G. Consideration of rezoning: Lots 5-13, Block 2: Hillside Terrace from 1-1 to 1-1A.
Applicant: Citv of Monticello. Recommendation: Approve rezoning Lots
5-13, Block 2, Hillside Terrace, from 1-1 to I-IA based on the finding that the
proposed rezoning is consistent with the comprehensive plan, compatible with the
adjoining land uses, will not result in the depreciation of adjoining land values,
and there is a demonstrated need for the use.
SEE ORDINANCE AMENDMENT NO. 323.
H.
Consideration of aPNoving a temporary on-sale liquor license for Ducks
Unlimited Banquet and Riverfest. Applicant: Monticello Lions Club.
Recommendation: Approve issuance of a temporary on-sale liquor license to the
Monticello Lions Club for the Ducks Unlimited Banquet scheduled for May 10,
the Arts and Crafts Expo in Ellison Park on July 10, the Riverfest dance at the fire
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Council Minutes - 4112/99
hall on July 10, and the Riverfest Celebration on July 11, 1999, and allow a set-up
license for the Ducks Unlimited Banquet. Approval is contingent on the Lions
Club providing proper proof of liability insurance coverage and payment of the
required fee.
I.
Consideration of resolution authorizing the renewal of a gambling license for the
American Legion Club. Recommendation: Adopt a resolution authorizing the
State Gambling Control Board to renew the gambling license requested by the
American Legion Post No. 260. SEE RESOLUTION 99-18.
J.
Consideration of a resolution calling for a public hearing on the Chelsea Road
extension street and utility improvements. Recommendation: Adopt a
resolution calling for a public hearing on April 26, 1999, for the Chelsea Road
extension project. SEE RESOLUTION 99-19.
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY CLINT HERBST
TO APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion carried
unanimously.
6.
Consideration of items removed from the consent agenda for discussion.
None.
7.
Consideration of request by MOAA Board to remove Exhibit C from Citv/Township
agreement and replace it with pattern proposed for that section under the compromise
plan.
On April 7, 1999, the MOAA reviewed the compromise land use plan prepared by the
City Council and responded with a request that thc City consider eliminating the
Southwest Area (Exhibit C) from the Township/City agreement and replace it with the
land use pattcrn proposed under the City compromise plan. The balance of the MOAA
land use plan pertaining to Gold Nugget and points east would then continue to be open-
ended and under study by the MOAA. Previously, at ajoint meeting between the City
Council and Township, it was agreed that Exhibit C would be eligible for removal from
the agreement only at such time that agreement was achieved on the entire land use plan.
Councilmember Bruce Thielen reported that at its last meeting, there was much
discussion about the Gold Nugget area, and the Council adopted a resolution which
identified a compromise by the Council and was forwarded to the MOAA Board.
However, at the MOAA Board meeting, Councilmember Herbst noted that he was
concerned about being bound by the Council's resolution, and Councilmember Thielen
requested clarification of whether he intended to vote with the majority of the City
Council.
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Council Minutes - 4/12/99
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Councilmember Herbst responded that he was concerned about not being able to vote on
changes to the compromise without bringing the item back to the City Council for
discussion.
The Council discussed the Southwest Area, also known as Exhibit C. The Deputy City
Administrator explained that the City was in the process of changing the land use
designation for this area during the annexation process. The Chadwick property was
designated as part industrial and part residential; however, it then became all industrial as
a result of additional study after the agreement with the crownship had been reached. He
also noted that Exhibit C of that agreement did not include the Gold Nugget area because
it was understood that the original City Comprehensive Plan would be followed by the
MOAA.
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The Council also discussed the MOAA's proposal to leave the Gold Nugget area open for
further study. Knowing that the MOAA supports industrial uses in this area, there was
concern by some of the Council that the City would lose its bargaining power if they
approved a land use plan which left this area as agricultural pending further study. The
further study could result in turning Gold Nugget from residential to industrial, which is
inconsistent with the City's Comprehensive Plan. The discussion centered around how to
ensure that the development would result in higher-end homes if zoned as residential per
the City's Comprehensive Plan. It was suggested that only a portion of the area be
annexed and that the developer be required to show higher value homes are built. If the
first phase of the development is not to the standard promised, further annexation could
be denied. Deputy City Administrator Jeff O'Neill suggested that additional annexation
criteria could be drafted for MOAA Board consideration. City Attorney Dennis Dalen
noted that one way the City could guarantee higher value homes is to establish a new
zoning district with larger minimum sq ft lot and structure requirements.
crhe parcel located between 1-94 and East County Road 75 was discussed, and it was
suggested that perhaps it could be used for an additional commuter lot, or the State may
need it for future freeway lanes. Staff was directed to review further options for this
parcel.
I t was the consensus of Council to continue discussion of the land use plan at the April 26
meeting.
8. Consideration of reviewing ordinance amendment establishing term length for Mayor.
This item was tabled until the April 26 meeting to allow input from all Council members.
9.
Consideration of closing park restrooms to the public evenings and weekends and
eliminating the position of Groundskeeper/Maintenance Worker.
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Park Superintendent Gregg Engle reported that in an effort to reduce vandalism,
maintenance time, and overtime last year, the Parks Commission approved closing the
restrooms to the public in West Bridge Park, Ellison Park, and Fourth Street Park on
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Council Minutes - 4/12/99
weekends and after 4:30 p.m. on weekdays, with satellites placed at each location. If one
of the shelters is reserved, the resident is given a key to open and lock the restroom. Prior
to locking the restrooms, the Groundskeeper had been spending approximately 85% of
his time trying to maintain them, and it was felt his time could be better spent in other
areas. No complaints have been received from the public since the restrooms have been
locked, and the amount of vandalism has been greatly reduced.
The Park Superintendent also requested that Council consider eliminating the
Groundskeeper position and replace it with an additional Park Maintenance Worker, as
incorporating the Groundskeeper duties into the parks department schedule would result
in a more efficient and productive use of employee time.
Council discussed the use of security cameras, posting park hours, and requesting
additional patroling of the parks by the Sheriff's Department.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON
TO APPROVE CLOSING OF THE PUBLIC RESTROOMS IN TI-IE PARKS ON WEEKENDS
AND AT 4:30 P.M. WEEKDAYS, CONTINUING THE USE OF SATELLITES DURING
THOSE HOURS, AND ELIMINATING THE GROUNDSKEEPERlMAINTENANCE
WORKER POSITION AND REPLACING IT WITH AN ADDITIONAL PARK
MAINTENANCE WORKER. Voting in favor: Bruce Thielen, Roger Belsaas, Roger
Carlson. Opposed: Clint Herbst. Absent: Brian Stumpf. Motion carried.
10.
Consideration of presentation of award from the Minnesota Pollution Control Agencv to
the Citv of Monticello and Professional Services Group for the past vear's operations of
the Wastewater "rreatmcntFacility.
Chuck Keyes, PSG Project Manager for the wastewater treatment facility, presented an
award to the Mayor and Council from the Pollution Control Agency for excellence of
operations of the wastewater treatment facility and for protecting the waters of the state.
11.
Consideration of a proposal to purchase a portion of citv propertv at Dundas Road and
Cedar Street.
Mr. Bruce Hamond requested Council consideration of his proposal to purchase 1 acre of
a 5.35-acre parcel owned by the City and located at the intersection of Dundas Road and
Cedar Street south of 1-94. He has purchased the former Hart Medical Clinic building,
which must be moved to a new location due to Monticello Ford's expansion plans. The
deadline for removal of the building is approximately the end of May. Mr.l.lamond
obtained an appraisal from R.A. Field & Associates, the same appraiser the City recently
hired to complete several appraisals, including the 5.35-acre parcel in question. The
appraisal estimated a I-acre market value of $72,897. Mr. Hamond proposed a purchase
price of $68,500 for 1 acre and requested consideration of an option on the balance of the
property at the same price per acre. Total purchase price of the entire parcel would then
amount to $366,475.
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Council Minutes - 4/12/99
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY
BRUCE THIELEN TO OFFER THE 5.35-ACRE PARCEL FOR SALE BY ADVERTISING
FOR REQUEST FOR PROPOSALS, WITH COUNCIL TO REVIEW THE PROPOSALS AT
THEIR APRIL 26 MEETING. Motion carried unanimously.
12.
Consideration of bills for the first half of April 1999.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON
TO APPROVE THE BILLS FOR THE FIRST HALF OF APRIL 1999 AS PRESENTED.
Motion carried unanimously.
13. Other matters.
A. Danner Trucking site development.
Deputy City Administrator requested additional discussion regarding development
of the Danner Trucking site, which was discussed earlier in the meeting. When
Cedar Street is relocated, a remnant parcel may be created between the Danner
site and the new Cedar Street. If combined with the Danner parcel, Council
would need to establish a price for the additional land; however, he noted that the
additional area was not necessary for Danner's development of the site.
Council discussed the additional land area, noting that the cost of the
condemnation would likely be the amount charged. City Engineer Bret Weiss
informed the Council that the same issue will need to be resolved as a result of the
Highway 25 project in the area between 1-94 and Oakwood Drive near Gould
Brothers Chevrolet and Olson & Sons Electric.
Council suggested that staff discuss the issue with Jim Fleming, attorney
representing Danner Trucking.
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRUCE THIELEN TO
ADJOURN. Motion carried unanimously.
Karen Doty
Deputy City Clerk
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Council Agenda - 4/26/99
SA. Consideration of a reQuest for a conditional use permit to allow convenience
store/gas operation. car wash. and restaurant use with drive-through window in a
PZM zoning district. Aoolicant: MMC Land Company. (.1.0.)
A. REFERENCE AND BACKGROUND:
At the previous meeting of the Planning Commission, Planning Commission reviewed
the site plan and tabled approval of the conditional use permits pending amendments to
the site plan. The Planning Commission will be making a final review of the request at a
special meeting immediately prior to the City Council meeting.
Subsequent to the initial Planning Commission review, the applicant completed a number
of changes to the site plan as requested by the City Planner and Planning Commission.
Attached you will find a list of conditions that have been responded to by the applicant
with the new site plan.
B. ALTERNATIVE ACTIONS:
1.
Motion to approve conditional use permit request subject to remaining conditions
noted in Exhibit Z. Motion to approve conditional use permit is based on the
finding that the proposed development is consistent with the comprehensive plan,
consistent with the character and geography of the area, and will not result in
depreciation of adjoining property values.
2. Motion to deny the conditional use permit.
C. STAFF RECOMMENDATION:
Staffrecommends alternative #1 assuming that the Planning Commission is satisfied with
the change made to the site plan.
D. SUPPORTING DATA:
Copy of revised site plan; Original planner's report for initial Planning Commission
review; Original Exhibit Z containing original conditions of approval; Updated Exhibit Z
containing proposed conditions for approval.
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Planning Commission Agenda - 04/06/99
7.
Public Hearing: - Consideration of a request for a Conditional Use Permit to allow a
convenience eas operation. car wash and restaurant use with drive throueh window in
the PZ-M Zoning District and variance from the si1.:n provisions for the PZ-M District.
Applicant: MMC Land Company LLC. (NAC)
A. REFERENCE AND BACKGROUND:
The applicant is proposing to construct a convenience gas and restaurant use at the southeast
quadrant ofTH 75 and CSAH 39. The proposed use also includes a drive through window
with the restaurant use and a detached mechanical car wash. Retail commercial activities
such as a convenience gas station is allowed as a conditional use in the PZ-M District by
CUP under Section 1 0-8[E] as it is a permitted use in the B-2 District. The car wash facility
and restaurant use with drive through services are also allowed by CUP in the PZ-M District.
Conditional Use Permit
Performance Standards. Standards for development in the PZ-M District are to be based
upon those required for a particular use in a similar zoning district where the use is allowed.
Convenience gas stores are a permitted use in the B-2 District, whereas convenience
restaurants and mechanical car washes are conditional uses in the B-3 District. For the
purpose of evaluating this application, the standards of the B-3 District will be utilized given
the highway oriented nature of the project.
Convenience gas uses in the B-3 District require a minimum lot size of 22,500 square feet
with a minimum 150 foot lot width and 130 foot lot depth. Setbacks in the B-3 District are;
30 feet for the front yard; 20 feet for the side yard; and 30 feet on the rear yard. The subject
site satisfies all of these minimum requirements.
Access. The site will have right-inlright-out access from TH 75 via a private street shared
with the property to the south. As part of this access, the applicant is required to extend the
median on TH 75 farther south to ensure no left turning movements. Access to the site is
also available from the public street to be extended south from CSAH 39.
Parking. Based upon the parking requirements for retail stores and restaurants outlined in
Section 3-5[H], a total of 66 off-street parking stalls are required. The submitted site plan
indicates that 35 parking stalls are provided on site, of which 3 are disability accessible. The
parking is deficient by 31 stalls. Also, no provision has been made for semi-tractor trailer
parking. Given that the facility sells diesel fuel a certain amount of this type of traffic should
be anticipated. Please note the operator's intent is to service local community needs (diesel
pick-up, delivery vans) and not on the road semi-tractor trailers. It is his view that there will
be but a limited amount of semi-tractor trailer use. There is a lot of excess surface space on
the site that is not designated for circulation or parking that could be used to meet the stall
requirement with revisions to the site plan.
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Planning Commission Agenda - 04/06/99
There are a number of additional issues with the layout of the site and circulation. First, the
location of the canopy is such that it intrudes into the drive aisle where cars exiting the drive
through would be expected to move out of the site. The proximity of the pump island to the
parking area does not allow sufficient space for two-way traffic when there is a car at the
pump. There should be a direct drive aisle from the west end of the drive though to the
south exit with islands at the end of the parking stalls for separation. Second, on-site
circulation for semi-tractor trailers, including the fuel supply or delivery trucks, would be
difficult. The site plan will require extensive revisions to address these issues because they
effect the location of the pump islands, canopy and access designs.
Stacking space for the car wash and restaurant drive through is also an issue. The car wash
facility has sufficient space to stack approximately seven cars, which should usually be
sufficient for that use. The restaurant drive through, however, has space to stack only one
car behind the ordering board. Any more than one car stacked at the restaurant drive
through, as is likely to occur during peak hours, will extend into the drive aisle or interfere
with the parking adjacent to the east side of the building. This is of particular concern where
use of the car wash may interfere with restaurant drive-through traffic. The two drive
through stacking areas are not well-delineated.
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Finally, the submitted site plan does not indicate concrete curb and gutter around all parking,
circulation or loading areas as required. The site plan must be revised to include the required
concrete curb and gutter.
Loading. The submitted site plan does not include any provision for loading areas that are
separated from the drive aisles. Additionally, the location of the gate of the trash facilities
is inconsistent between the site plan and the building elevations. The location of the trash
access on the north side of the building abuts the drive though aisle. This location is
problematic in that trash pick-up could interfere with operation of the drive though. The
location of the gates accessing the trash area on the building elevations is on the east side of
the building, across from a diagonal parking stall. Given the circulation issues noted above,
the lack of designated loading areas and location of trash storage facilities raises further
concern for on-site congestion.
Landscaping. The landscaping plan proposed for the site indicates general plant groupings
at the corners of the site and adjacent to the carwash facility. Additional landscaping is
provided along the private drive and medians in the parking lot. The amount of plantings
should be increased along the north property line to better screen the stacking area for the
carwash.
.
Building Height. No specific building height limit is imposed in the PZ-M District, except
that the most similar District requirement is to be applied. Using the B-3 District again, the
height is limited to two stories. The proposed building is one story with a raised loft area at
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5J4.--~
.
Planning Commission Agenda - 04106/99
the center of the structure, which is within the two story guideline.
Building Materials. The building elevations do not specify the building materials and
colors to be used for the principal building and car wash. The applicant has not provided any
plans for the proposed canopy.
Lighting Plan. No plan for site lighting has been provided by the applicant. A lighting plan
that indicates the location and type of all site lighting, including any lighting installed on the
canopy should be prepared and submitted for review.
Grading, Drainage and Utility Plans. All grading, drainage and utility issues are subject
to review and approval of the City Engineer.
Variance
.
The applicant is requesting a variance from Section 3-9 to allow the signs on the property to
conform to the requirements of the B-3 District versus that of the PM-Z District. Uses in
the PM-Z District are allowed one free standing sign and one wall sign or two wall signs.
The total area of signage allowed is equal to one square foot of signage per one foot of
frontage, up to 100 square feet. Under the B-3 District provisions, uses are allowed one
freestanding sign plus one wall sign for each street frontage up to 100 square feet total area.
The sign plan provided by the applicant is a rough sketch that is inadequate for evaluation.
No plans have been provided for directional signs or signs associated with the car wash
facility for evaluation. However, the sketch plan provided by the applicant includes wall
signage on three sides of the building. The property has street frontage on only two public
streets. As such, the proposed sign plan does not conform to either the PZ-M District or B-3
District standards. This size of the proposed pylon sign is dependent upon the speed limit
allowed on TH 75 adjacent to the property.
The Planning Commission may approve a variance only if it finds that there are unique
physical characteristics of the site, which are not economic in nature, that make compliance
with the Ordinance provisions unreasonable. The subject site is not unlike any other site
with frontage on a major traffic route and an access road. Further, the Planning Commission
and City Council specifically considered the appropriate zoning designation for this site,
including PZ-M and B-3 Districts. The City Council determined that the PZ-M District was
most appropriate for the subject site and surrounding properties. Granting variance without
a demonstrated hardship would circumvent the process and decision to apply PZ-M District
zoning to this site.
.
-8-
~A-'IJ
.
Planning Commission Agenda - 04/06/99
B. ALTERNATIVE ACTIONS:
Decision 1: Consideration of a Conditional Use Permit to allow a convenience gas
store and restaurant use in the PZ-M District.
1. Motion to recommend approval of the CUP, subject to the conditions outlined in
Exhibit Z.
2. Motion to recommend denial ofthe CUP, based upon a finding that the proposed use
is inconsistent with the provisions of the Zoning Ordinance.
3. Motion to table action on the CUP, subject to substantial revisions to the submitted
site, building and signage plans to address the concerns outlined in the staff report
and the submission of additional information.
Decision 2: Consideration of a Variance from the sign area limits in the PZ-M
District
.
1.
Motion to approve the variance, based on specific findings that the criteria for
approval of a variance, including hardship and lack of reasonable use, have been
satisfied.
2. Motion to deny the variance, based upon a finding that the criteria for variance,
including hardship and lack of reasonable use. have not been met and that approval
of the variance would be contrary to the intent of the Zoning Ordinance.
3. Motion to table action on the variance, subject to the submission of additional
information.
C. STAFF RECOMMENDATION:
.
The site plan submitted for the proposed convenience gas/restaurant use has a number of
issues related to the overall layout of the project. Specific concerns focus on providing
required parking stalls, the design of drive aisles relative to the canopy location, stacking
space for the drive through use, information on building materials, site lighting, the need for
additional landscaping and a signage plan suitable for evaluation. Because these issues will
require extensive revisions to the current site plan and the submission of additional materials,
staff recommends that the Planning Commission table this application to allow the applicant
an opportunity to address the concerns outlined above. If the Planning Commission believes
that the project is acceptable, the conditions outlined in Exhibit Z should be incorporated into
any approval motion. Please note that the applicant received this report well in advance of
-9-
S-A... ~
.
Planning Commission Agenda - 04/06/99
the meeting which has allowed time to prepare or address modifications to be presented at
the meeting. It, therefore, may be possible to grant approval contingent on making changes
to the plan.
Staff does not recommend approval ofthe variance. The City considered zoning the subject
site to B-3 District, which would have allowed for the proposed signage without variance.
The City determined that the PZM District was the most appropriate district to regulated the
development and use of this parcel. Most importantly, the applicant has not demonstrated
any physical hardship or a lack of reasonable use under the regulations on signs in the PZM
District. If the Planning Commission believes that the proposed signage is appropriate, an
amendment to revise the sign provisions would be the correct course of action. However,
staff does not recommend pursuit of such an amendment.
D. SUPPORTING DATA:
.
Exhibit A - Site Location
Exhibit B - Site Plan
Exhibit C - Preliminary Elevations
Exhibit D - Preliminary Floor Plan
Exhibit E - Landscape Plan
Exhibit F - Signage Plan
Exhibit Z - Recommended Conditions of Approval
.
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EXHIBIT B: SITE PL
ORIGINAL CONDITIONS OF APPROVAL
CONDITIONAL USE REQUES~
MMC LAND COMPANY
.
Planning Commission Agenda - 04/06/99
RECOMMENDED CONDITIONS OF APPROVAL
1. ~e ~ite plan is revi~ed to provide all req~ired pa:king stalls based upon the requirements of
SectIOn 3-5[E], subject to approval of City Staft. Do"l.t!... :5"5"" /0 i~/~"",cI
2. ~e site plan is revised to provide 24 foot drive aisles throughout the site, subject to approval
of City Staff. Do"" e.
3. ~he site plan i~ rcvis~~ to provide additional stacking space for the drive through, subject to
approval ofCtty Stalt. Do""~ ~ r,/)L'eCA...;~cl 10 ca-
4. j/"'the site plan is revised to accommodate on-site circulation of semi-tractor trailers, subject f}
to approval of City Staff. Not do/\e ~ ,8!",1..1- 'S..fo.,ft A'r/les..- /)~t d.:.rs'8.-..o (
~o A l/ovJ i (u..<:" k,C'!"tMI) tJo.('f',' ( Pa, 0 r~c. ~a/\ .
5. {/the site plan is revised to indicate concrete eurb and gutter around all parking and
circulation. ~ O,r" .e
6. vrhe site plan is revised to provide a dedicated loading space separated from any drive aisle
or drive through stacking space, subject to approval of City Staff. 00'" e -
". . 7, ~he landscaping on thc nordl proper! y line is increased to betterscreen the car wash stacking
space, subject to approval of City Staff. 001\ e
8. ~he preliminary building elevations are revised to indicate all building materials and colors,
subject to approval of City Staff. OO.l'\.e
. .
9.
The applicant submit a lighting plan subJect to re);iew and approval of the City Engineer
~o.tbM'\tt~tP - Wt{, t'\!;\ +'61 A peroV(f I
10. All grading, drainage and utility plans shall b'i: subject to review and approval of the City
Engineer. ~ \..l-I.o ~ '1 ~J Wo,' ~ rOl ^ pplO\Jo. \
1 I. 0e appliance submit a complete signage plan that conforms to the requirements of Section
3-9 of the Zoning Ordinance, subject to approval of City Staff. D01 e
12. ~mments of other City Staff.
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.
.
REVISED CONDITIONS OF APPROVAL
CONDITIONAL USE REQUEST
MMC LAND COMPANY
as of 4/23/99
1.
The applicant submit a lighting plan subject to review and approval of the City Engineer.
2.
All grading, drainage, and utility plans shall be subject to review and approval of the City
Engineer.
3.
Landscaping plan subjcc to final approval by City staff.
~" .",D
REVISED EXHIBIT Z
.
.
.
5B.
Council Agenda - 4/26/99
Consideration of approval of final plat for the River View SQuare commercial
development. (J.O.)
A. REFERENCE AND BACKGROUND:
City Council is asked to approve the final plat for the River View Square subdivision.
The plat/project includes extension of Hart Boulevard from CSAH 39 to a connection
point adjacent to the River Mill development. The road and utilities will be installed
under the private improvement process, which requires establishment of a disbursement
agreement. Under the proposed disbursement agreement, the developer has tentatively
agreed to pay a flat fee for City inspection and engineering relating to review of the site.
A flat fee of 10% is equal to the average cost of inspection and engineering. Requiring a
flat fee will reduce City cost, as it will reduce our time necessary to document all of our
costs relating to a project. After studying the various projects that have been completed,
it appears that, on average, our cost amounts to 10% of the project cost. This would
include an additional 2% for administrative cost.
The plans as proposed have been reviewed by the City Engineer, who has recommended
that a storm sewer line be extended from the edge of the property alongside the A
Glorious Church site to a storm water basin locatcd on the east side of the A Glorious
Church site. This storm sewer system will allow better use of the A Glorious Church
property because it eliminates the need for a ditch and will allow greater utilization of the
A Glorious Church property for church expansion in the future. Oversizing of this storm
sewer line will cost $37,000, of which MMC will be charged $15,000 for the first 3-acre
development. The total potential assessment from the plat is approximately $45,000
based on the ultimate development of the IS-acre site. This cost has been incorporated
into the proposed development agreement as an assessment against benefiting properties.
B. ALTERNA TIVE ACTIONS:
I. Motion to approve the final plat of the River View Square development. Motion
is contingent on acquisition of nccessary public easements, final review by the
City Engineer, and approval of the development agreement.
2. Motion to deny approval of the final plat of the River View Square development.
C. STAFF RECOMMENDATION:
Staff recommends approval of the final plat of the River View Square development. Staff
will be working with the developer to complete the development agreement for approval
at the next City Council meeting.
D.
SUPPORTING DATA:
Final plat.
2
.
RIVER VIEW SQUARE
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,'~58"
Council Agenda - 4/26/99
. sc. Consideration of adootion of joint resolution supoorting annexation. and
consideration of approval of development al!reement and final plat of the Klein
Farms 5th residential subdivision. Applicant. John Leerssen/Dave Klein. (J.O.)
A. REFERENCE AND BACKGROUND:
Quite some time ago, the preliminary plat of the Leerssen property (Cardinal Pond) was
approved by the Planning Commission and City Council and was essentially ready for
development. John Leerssen decided not to develop the property himself and, instead,
placed the project on hold and began looking for a developer to take the project over. It
appears that Dave Klein is interested in moving the project forward by purchasing the
property and developing it per the preliminary plat that has already been approved. In
order for Klein to develop the property, it needs to be annexed to the city and the
development agreement and final plat must be approved. City Council is asked to
approve the joint resolution supporting annexation and support sending the request to the
MOAA. Under the process for annexation, the MOAA Board will determine whether or
not the project meets the criteria for annexation.
The plat meets the criteria for annexation in every respect except for the fact that, as you
know, the MOAA Board has not adopted a land use plan, which thc MOAA Board may
cite as a reason for not approving the plat.
.
I believe that Klein and Leerssen recognize that the plat may not likely be brought into
the city until after the land use plan is adopted; however, by obtaining final plat approval
at this time, they will avoid paying the higher trunk fees that the Council intends on
enacting as of May 1.
There are no significant changes to the preliminary plat as proposed; however, please
note that the plan has been amended slightly to include development of a pathway that
will connect the Leerssen area to the School Boulevard pathway. It is our view that this
is an important pathway that will allow for safe pedestrian movement from the Leerssen
property to School Boulevard. Under the development agreement, the developer will
build the pathway and then obtain a credit for this expense against a general pathway fee
of $200/home. Please note that the City Engineer has not completed the review of the
pathway alignment. It is possible that it might not make sense to build the pathway until
reconstruction of Fallon Avenue. If this is the case, the developer will pay into the
pathway fund, but the pathway will be constructed later along with a road reconstruction
project. The concept of development of a pathway fund is presented latcr in the Council
agenda.
B. AL TERNA TIVE ACTIONS:
.
1.
Motion to approve joint resolution supporting annexation and direct staff to
submit said resolution to the MOAA Board for review. Motion to include
approval of development agreement and final plat. Approval of the final plat and
development agreement is contingent on annexation approval by the MOAA.
Agreement approval is contingent on review by the City Attorney.
3
Council Agenda - 4/26/99
.
2.
Motion to deny approval of a joint resolution supporting annexation and deny
approval of the development agreement and final plat.
C. STAFF RECOMMENDATION:
The City Administrator recommends alternative #1.
Please note that this item has already been submitted to the MOAA for consideration at
the May meeting under the presumption that Council will likely act to forward the item to
the MOAA. This presumption is based on the fact that the preliminary plat has already
been approved by the City Council and because the City Council has previously
supported annexation of this parcel.
D. SUPPORTING DATA:
Development agreement; Final plat; Resolution supporting annexation; Letter from
Monticello Township.
.
.
4
.
DEVELOPER'S AGREEMENT
KLEIN FARM 5TH
u~
THIS AGREEMENT, made and entered into this 26th day, ApriL 1999 by and between
the CITY OF MONTICELLO, a municipal corporation organized under the laws of the state of
Minnesota (the "City"), and Dave Klein Construction, Inc., a Minnesota corporation (the
" Developer").
RECITALS:
WIJEREAS, Developer has requested that City grant final approval to a plat to be known
as Klein Farms 5th (formerly known as Cardinal Ponds) (the "Subdivision"), said land legally
described as set forth in Exhibit A attached hereto and made a part hereof ("Property") which
Subdivision shall consist 01'20 family lots.
WHEREAS, Developer intends to construct, install, provide for, and maintain streets,
storm sewer, water main, signs, grading, pathway, and drainage activities in accordance with the
plans and specifications as hereinafter described, all at the sole cost and expense of Developer;
and
. WHEREAS, the City has by resolution adopted on the April 26th, granted final approval
to the Subdivision provided that the Developer enter into the within Agreement and that
Developer faithfully perform the terms and conditions contained herein.
NOW, THEREFORE, in consideration of the premises and the mutual promises and
conditions hereinafter contained, it is hereby agreed as follows:
I. Plat Approval. The City agrees to approve the Subdivision as requested by Developer on
the terms and conditions as hereafter set forth. The Developer agrees that the Subdivision
shall be developed in accordance with the exhibits attached hereto which are hereby
incorporated by reference as if fully set forth herein. The exhibits are:
Exhibit B -- Final Plat
Prior to the date of filing, the plat and protective covenants developer must enter into a
Disbursement Agreement that covers expenses incurred by City for plat and other
development purposes including, but not limited to, engineering, legal, and other
professional staff fees.
.
Page 1
6"'C...1
.
.
.
The final plat and protective covenants must be approved and executed in accordance
with City and County ordinances and filed in the office of the Wright County Recorder at
Developer's expense no later than July 301h, 1999.
Failure to file the final plat and protective covenants by this date shall render this
Agreement null and void in its entirety.
2. Representations of Developer. As inducement to the City's approval of the Subdivision
and entering into this Agreement, the Developer hereby represents and warrants to the
City:
A. That the Developer is the fee owner of the Property and has authority to enter into
this Agreement.
B. That the intended use of the property is for single family residential development.
C. That the Subdivision complies with all city, county, state, and federal laws and
regulations including, but not limited to, City subdivision ordinances and zoning
ordinances.
D.
That to the best of Developer's knowledge, the Subdivision does not require an
Environmental Assessment Worksheet or an Environmental Impact Statement, but
shall prepare the same if required to do so by City or other governmental entity
pursuant to law and shall reimburse City for all expenses incurred by City in
connection with the preparation ofthe review, including staff time and attorneys
fees.
3. Developer Improvements. The Devcloper agrees it shall construct, install, and maintain
certain public improvements ("Developer Improvements") on the Property, at Developer's
sole cost and expense, in accordance with the following exhibits:
Exhibit C -- Building and Site Design Plan
Exhibit D -- Construction Plan
Developer agrees the Developer Improvements shall be performed in accordance with the
plans, specifications, and preliminary engineering reports approved or to be approved by
the City Engineer and the City prior to commencement of construction and thereafter, in
accordance with all City rules, regulations, ordinances, and the requirements of this
Agreement, which shall include, but not be limited to, the following:
1. Street grading, graveling, surfacing, and stabilizing which shall include curbs,
gutter and driveway approaches.
Page 2
&c--..
.
2.
Storm sewers, including all necessary catch basins, and appurtenances.
3. Water main, including all appurtenances.
4. Sanitary sewer, including all appurtenances.
5. Setting oflot and block monuments.
6. Surveying and staking.
7. Site grading, berming, and landscaping consistent with landscape and the City
Erosion Control Policy Residential Lots regulation.
8. Establishment of post office cluster box stands with groups of six or more in the
single family residential area.
9. The City shall install street name signs, stop signs, and other traffic control signs
at all locations deemed necessary by City, at Developer's cost and expense.
10.
Pathway grading and paving as described on approved plans identified in Section
21 of this agreement.
.
4. Permits. Upon execution of this Agreement, Developer and other necessary parties shall
promptly apply for all permits, approvals, licenses, or other documents from any and all
necessary governmental agencies (which may include the City, Wright County, PCA and
DNR) so as to enable Developer to construct the Developer Improvements as herein
contemplated. Developer shall use its best efforts to obtain the same as soon as
reasonably possible.
Developer acknowledges and agrees that a per acre trunk water main ($625 per acre),
sanitary sewer fee ($1250 per acre) , and storm sewer fee ($4502 per acre) shall be
incorporated into an assessment roll for the subdivision based on today's costs. The total
pi, r"",ounts for trunk water ist/ (. ,:> <" ; for sanitary sewer is ",,0 ; for storm sewer is
1, rt'1 $ ~ (includes credits); making a total of , which Developer agrees is
O' f \~, fair and reasonable, These amounts were derived from multiplying total acreage by
\ ,~ (, ~ i ' acreage charge, and then subtracting credits.
~-1:J -It J ,;)1"'
\I No grading or building permit shall be issued by City unless the plans or application are
in conformity with the City comprehensive plan, this Agreement, and all local, state and
federal regulations. The City shall, within fifteen (15) days of receipt of plans or building
.
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per applications, review such submittal to determine whether the foregoing requirements
have been met.
I f the City discerns said plans or applications are deficient, it shall notify the Developer in
writing stating the deficiencies and the steps necessary for correction. Issuance of a
grading or building permit by City shall be a conclusive determination that the plans or
applications have been approved as to the requested activity by Developer and satisfies
the provisions of this section.
The City shall issue building permits prior to City acceptance of the Developer
Improvements provided that the party applying for the building permit agrees to withhold
requests for occupancy until necessary Devcloper Improvements have been installed,
which include operational and tested sewer and water systems, installation of sod in the
front yard, and roadway developmcnt sufficiently completed to support access by
cmergency vehicles, snowplows, and garbage trucks, to be determined by the City
Engineer in his sole but reasonable discretion. Until such approval is granted, no
dwelling may be occupied on either a temporary or permanent basis, except that model
homes may be occupied by sales personnel for marketing and related purposes.
Notwithstanding this provision, if the Developer is in default ofthis Agreement, as
hereinafter defined, in addition to any other remedy provided by this Agreement, City
may refuse to issue a certificate of occupancy for any lot or parcel in the Subdivision until
Developcr cures the default as provided herein.
5.
Pre-Construction Activities. The Developer or his engineer shall schedule a pre-
construction meeting with City to review a proposed schedule for construction of the
Developer Improvements.
6.
Commencement of Construction of Developer Improvements. Upon obtaining all
necessary governmental approvals, licenses and permits, subject to Unavoidable Delays,
Developer shall commencc construction of the Developer Improvements within tcn (10)
days.
7.
Faithful Performance of Construction of Improvements. Developer shall install,
construct, and maintain the Subdivision Items and Developer Improvements in
accordance with the terms of this Agreement. Developer guarantees and warrants the
workmanship and materials respecting such Subdivision Items and Developer
Improvements for a period of one year following City's acceptance of the same
("Guarantee Period").
The Developer shall repair or replace, as directed by the City and at the Developer's sole
cost and expense, any work and/or materials that become defective, in the sole but
Page 4
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8.
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9.
.
reasonable opinion of the City or its Engineer, provided that City or its Engineer give
notice of such defect to Developer within three months following the end of the
Guarantee Period. The Developer, or Developer's contractors, shall post maintenance
bonds or other security acceptable to City to secure these warranties.
Inspection of Improvements. Developer authorizes the City Inspector and City Engineer
to inspect construction of the Developer Improvements as required by City and grants to
them a license to enter the Subdivision to perform all necessary work and/or inspections
deemed appropriate during the construction of the improvements until final certification
of acceptance is approved by City for all Developer Improvement items and expiration of
any applicable warranty period. Inspections by the City are to be logged and reported
weekly to Developer.
Construction and installation plans shall be provided to City and shall be reviewed by and
subject to approval of the City to insure that the construction work meets with approved
City standards as a condition of City acceptance.
Developer shall cause its contractor to furnish City with a schedule of proposed
operations at least five (5) days prior to the commencement of the construction of each
type of Subdivision Item and Developer Improvement. The City shall inspect all such
work items during and after construction for compliance with approved specifications and
ordinance requirements until final certification of acceptance is approved by City and
expiration of any applicable warranty period.
Acceptance ofImprovement. Upon notification by Developer that any of the Developer
Improvements have been completed, within ten (10) days City Engineer shall inspect the
Developer Improvement and, at his sole discretion, determine ifthe Development
Improvement(s) has been completed in accordance with the plans, specifications, and
exhibits attached hereto.
If the City Engineer determines that the Developer Improvements have been completed in
accordance with said requirements, the City Engineer shall give the Developer written
notice of the City's acceptance ofthe Developer Improvements within seven (7) days
effective as of the date of the inspection.
If the City Engineer determines that the Developer Improvement(s) is not completed in
accordance with said requirements, the City Engineer shall notify Developer in writing of
the deficiency and provide a reasonable date upon which to cure the deficiency. Failure
by the Developer to cure within the stated time period shall constitute an Event of
Default.
10.
Completion of Developer Improvements. Developer agrees to complete the Subdivision
Items and Developer Improvements on or before - The Completion Date
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as provided herein is subject to Unavoidable Delays as hereinafter defined, in which
event the completion date may be extended by the period of such Unavoidable Delays.
For the purpose of this section, Unavoidable Delays means delays which are caused by
strikes, fire, war, road weight restrictions, material shortages, weather that renders
construction progress impossible, causes beyond the Developer's control or other casualty
to the Developer Improvements, or the act of any federal, state, or local government unit,
except those acts of the City authorized or contemplated by this Agreement.
In the event Developer believes an extension is warranted, Developer shall request such
extension in writing to the City Engineer and specify the requested length of extension
and the reason therefore. The City Engineer shall determine the length of the extension,
if any, in his sole but reasonable discretion.
11.
Ownership ofImprovements. Upon the completion of the Developer Improvements
required to be constructed by this Agreement, and the acceptance thereof by the City, the
Developer Items lying within the public easements and public right-of-ways as shown on
the Subdivision plat shall become City property without further notice or action. Within
thirty days thereafter, and before any security as herein required is released, Developer
shall supply City with a complete set of reproducible "AS BUILT" and
"DEVELOPMENT PLAN" plans in a form acceptable to the City Engineer, without
charge to City, which documents shall become the property of City.
.
12. Clean Up. The Developer shall properly clear any soil, earth, or debris on City-owned
property or public right-of-way resulting from construction work by the Developer, its
agents, or assigns.
13. Maintenance of Roads Before Acceptance. Developer shall, at its expense, prepare any
streets located in the Subdivision for snowplowing and other maintenance that Developer
wishes City to undertake prior to formal acceptance by City of such streets. This
preparation shall include, without limitation, ramping any manholes as necessary to avoid
damage to snowplows or other vehicles used in street maintenance. Should damage occur
to City snowplows or other vehicles during the course of snowplowing or other
maintenance procedures prior to formal acceptance of the street by City, which damage is
caused by Developer's failure to properly prepare or maintain the same, Developer shall
pay all such damages and shall indemnify and hold City harmless for all such damage,
cost, or expense incurred by City with regard thereto.
14.
Erosion and Drainage Control. The Developer shall provide and comply with erosion and
drainage control provisions in the landscape plan and City policy requirements as
described in paragraph 3 (8) and as otherwise required by City. As development
.
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16.
.
progresses, the City may impose additional erosion and drainage control requirements if~
in the sole but reasonable opinion of the City Engineer, they would be useful and
appropriate in controlling drainage and erosion. Developer shall promptly comply with
such erosion and drainage control plans and with such additional instructions it receives
from City.
15.
Hold Harmless Agreement. Developer acknowledges that its failure to implement the
plans and exhibits as contained herein may cause flooding and/or damage to adjoining
property owners. In such event, Developer agrees to hold City harmless and indemnify
City from claims of all third parties or Developer for damages arising out of such
flooding and/or damages.
The parties recognize that time is of the essence in controlling erosion. In the event of an
emergency situation requiring immediate action to prevent loss or damage to persons or
property, to be determined at the sole discretion of City, the notice and eure provisions of
paragraph 21 shall not apply and City is authorized to undertake any corrective action it
deems neeessary to prevent or minimize any such flooding and/or damage. In such event,
Developer agrees to hold City harmless and indemnify City from claims of all third
parties for damages arising out of said corrective action by City, and agrees to reimburse
City for all out-of-pocket expenses incurred by City arising out of the corrective action
including, but not limited to, any costs necessary to re-landscape disrupted soils located
within the Subdivision.
Insurance.
A. The Developer will provide and maintain or cause to be maintained at all times
during the process of constructing the Developer Improvements until six (6)
months after acceptance of all Developer Improvements and, from time to time at
the request of the City, furnish with proof of payment of premiums on:
(1)
Comprehensive general liability insurance (including operations,
contingent liability, operations of subcontractors, completed operations
and contractual liability insurance) together with an Owner's Contractor's
Policy with limits against bodily injury, including death, and property
damage (to include, but not be limited to damages caused by erosion or
flooding) which may arise out of the Developer's work or the work of any
of its subcontractors.
Limits for bodily injury or death shall not be less than $500,000.00 for one
person and $1,000,000.00 for each occurrence; limits for property damage
shall not be less than $200,000.00 for each occurrence. The City, City
Engineer, and Developer's Engineer shall be an additional named insured
on said policy. Developer shall file a copy of the insurance coverage with
Page 7
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the City upon request.
(ii)
Worker's compensation insurance, with statutory coverage.
17. Security for Cost ofTmprovements. For the purpose of financing the construction,
installation, and maintenance of the Developer Improvements, and to pay all associated
costs and expenses of City as described in paragraph 18, Developer shall, upon execution
of this Agreement, execute and deliver to ("Lender") a Note and
Mortgage encumbering the property in an amount not less than $ (includes
anlOunt 20% above construction cost plus trees). The proceeds of this loan shall be
escrowed by Lender and disbursed only in accordance with the terms and conditions of a
certain Disbursement Agreement attached hereto as Exhibit E
and incorporated by reference herein.
No work shall be commenced under this Agreement until the Note, Mortgage, and
Disbursement Agreement have been executed and certified copies filed with City.
18. Responsibilitv for Costs.
A.
The Developer shall pay a flat fee equal to 10% of construction costs
representing costs incurred by it or City in connection with the development of
the Subdivision, including but not limited to construction of Developer
Improvements, administrative, legal, planning, engineering, and inspection
expenses incurred in connection with approval and acceptance of the Subdivision
plat, the preparation of this Agreement, and the fee of 10% funds all reasonable
costs and expenses incurred by the City in monitoring and inspecting development
of the Subdivision.
B. The Developer shall pay in full all bills submitted by the City within thirty (30)
days after receipt. Ifthe bills are not paid on time, the City may halt all plat tJ.,vJ Q
development work until the bills are paid in full. City bills will be issued in ~o~y)(o. V
conjunction with pay requests and will be equal to 101}'o of pay requestr
submitted by the Contractor.
c.
The Developer shall hold the City and its officers and employees harmless from
claims made by itself and third parties for damages sustained or costs incurred
resulting from Subdivision plat approval and development. The Developer shall
indemnify the City and its officers and employees for all costs, damages, or
expenses which the City may payor incur in consequence of such claims,
including reasonable attorneys fees, provided that nothing herein shall require
Developer to indemnify the City, its oflicers or employees from any violation of
Page 8
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law or from the consequences of their own negligence.
D.
The Developer shall reimburse the City for its costs incurred in the enforcement
of this Agreement, including engineering and reasonable attorneys fees.
19. Required Tree Planting
For lots without trees, Developer shall be responsible for installation ofboulcvard tree
plantings as required by the city ordinance. Required subdivision trees must have a trunk
diameter of at least two inches (2") at one foot (1 ') above ground. Required trees must be
protected and supported by approved tree guards. Not less than two (2) or more than
three (3) species of trees shall be planted in any block, and neither less than twenty
percent (20%) nor more than fifty percent (50%) of the total trees planted in a block may
be of the same species.
On lots with a single frontage or for corner lots with double frontage on two minor
streets, two trees to be planted per street frontage. Trees must be planted at a location
between 4 feet and 10 feet from the curb. The Developer shall take into account the
presence of utility systems when establishing the precise location within the stated
acceptable range from the curb. In areas where sidewalk is being installed, trees shall be
planted between the curb and the sidewalk 4-5 feet behind the curb.
The Developer is free to direct builders to plant trees as required under the ordinance and
this development agreement; however, the Developer is ultimately responsible for
compliance with the tree planting requirement.
This expense shall be incorporated into the disbursement agreement.
20. Park Dedication. Park dedication will consist of cash in lieu of land in the amount of
$750/unit.
20.5 Trail dedication - 200/unit = $2,000. (\/l,~
21. Trails and Pathways.
22. Miscellaneous.
A. This Agreement shall be binding upon the parties, their heirs, successors or
assigns, as the case may be.
Page 9
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B.
Third parties shall have no recourse against any party under this Agreement.
Future residents of the plat shall not be deemed to be third-party beneficiaries of
this Agreement.
C. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this
Agreement is for any reason held invalid, such decision shall not affect the
validity of the remaining portion of this Agreement.
D. So long as the City uses its best efforts to review plans and inspect improvements,
the Developer shall have no cause of action for damages attributable to delays in
the construction and completion of said Items.
E. No one may occupy a building for which a building permit is issued on either a
temporary or permanent basis until sanitary sewer and water lines have been
installed, hooked up, tested, and approved by the City.
F.
The action or inaction ofthe City as to the exercise of any of its rights or remedies
upon an event of default shall not constitute a waiver or amendment to the
provisions of this Agreement as to future events of default. To be binding,
amendments or waivers shall be in writing, signed by the parties, and approved by
written resolution ofthe City Council. The City's failure to promptly take legal
action to enforce this Agreement shall not be a waiver or release as to any event of
default.
G. This Agreement shall run with the land and shall be recorded in the oUice of the
Wright County Recorder. After completion of all of Developer's obligations
hereunder, at Developer's request City will execute and deliver to Developer a
release of this Agreement in recordable form.
H. Both parties to this Agreement acknowledge that they have been represented by
counsel, or are aware of their right to counsel, and have entered into this
Agreement freely and voluntarily.
23. Prohibitions Against Assignment of Agreement. Developer represents and agrees that
(except for associating with other individuals or entities), prior to the completion of the
Developer Improvements as certified by the City:
.
A.
Except only by way of security for, and only for the purpose of obtaining
financing necessary to enable the Developer or any successor in interest to the
Property, or any part thereof, to perform its obligations with respect to the
construction of the Developer Improvements under this Agreement, and any other
purpose authorized by this Agreement, the Developer (except as so authorized)
will not make or create, or suffer to be made or created, any total or partial sale,
Page 10
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.
.
assignment, conveyance, or transfer in any other mode or form of with respect to
this Agreement or any interest therein, or any contract or agreement to do any of
the same, without the prior written approval of City.
B.
In the absence of specific written agreement by the City to the contrary, no such
transfer or approval by City shall be deemed to relieve Developer from any of its
obligations. In the event that City approves a substitute developer and the
Property is transferred to said substitute, the City agrees to relieve the Developer
of liability from performance as described in this contract. Said substitute shall
assume all responsibilities and rights of the Developer under this contract.
24. Events of Default Defined. The following shall be "Events of Default" under this
Agreement and the term "events of default" shall mean, whenever it is used in this
Agreement (unless the context otherwise provides), anyone or more ofthe following
events:
A. Failure by the Developer to observe and substantially perform any covenant,
condition, obligation or agreement on its part to be observed or performed under
the terms of this Agreement, or the Disbursement Agreement by and between
City, the Developer and Lender.
B.
If the Developer shall admit in writing its inability to pay its debts generally as
they become due, or shall1ile a petition in bankruptcy, or shall make an
assignment for the benefit of its creditors, or shall consent to the appointment of a
receiver of itself or of the whole or any substantial part of the property.
C. If the Developer shall file a petition under the federal bankruptcy laws.
D. If the Developer is in default under the Mortgage and has not entered into a work-
out agreement with the Lender.
E. If the Developer shall fail to begin construction of the Developer Improvements in
conformance with this Agreement, and such failures are not due to unavoidable
delays as defined in this Agreement.
F.
The Developer shall, after commencement of the construction of the Developer
Improvements, default in or violate its obligations with respect to the construction
of the same (including the nature and the date for the completion thereof), or shall
abandon or substantially suspend construction work, and such act or actions is not
due to unavoidable delays as determined by the City Engineer in his sole but
reasonable discretion and any such default, violation, abandonment, or suspension
shall not be cured, ended, or remedied within the time provided for in this
Agreement.
Page 11
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25. Notice/Rcmedies on Default. Whenever any Event of Default occurs, the City shall give
written notice of the Event of Default to Developer by United States mail at its last
known address, . . If the
Developer fails to cure the Event of Default within fifteen (15) days of the date of mailed
notice, in addition to any other remedy provided in this Agreement, and without waiver
of any such right, City may avail itself of any or all of the following remedies for so long
as the Developer is in default:
A. Halt all plat development work and construction of Developer Improvements until
such time as the Event of Default is cured.
B. Refuse to issue building permits or occupancy permits as to any parcel until such
time as the Event of Default is cured.
C. Apply to a court of competent jurisdiction to enjoin continuation of the Event of
Default.
D.
Exercise any and all remedies available to City pursuant to the Disbursement
Agreement. If the Event of Default is the failure of Developer to complete,
construct, install or correct the Developer Improvements in accordance with the
plans and specifications and this Agreement, City may perform the construction
or work and apply to Lender pursuant to the Disbursement Agreement to
reimburse City for its expenses. This provision shall be a license granted by the
Developer to the City to act, but shall not require the City to take any such action.
Developer consents to such action by City and waives any claim Developer may
have against City for damages in the event City exercises its rights in accordance
with this provision.
E. Terminate this Agreement by written notice to Developer at which time all terms
and conditions as contained herein shall be of no further force and effect and all
obligations of the parties as imposed hereunder shall be null and void.
26. Miscellaneous.
A. '('his Agreement shall be binding upon the parties, their heirs, successors or
assigns, as the case may be.
B.
If any portion, section, subsection, sentence, clause, paragraph, or phase of this
Agreement is for any reason held invalid, such decision shall not affect the
validity of the remaining portion of this Agreement.
Page 12
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.
.
27.
C.
The action or inaction of thc City shall not constitute a waiver or amendment to
the provisions of this Agrecment. To be binding, amendments or waivers shall be
in writing, signed by the parties, and approved by writtcn resolution ofthc City
Council. The City's failure to promptly take Icgal action to cnforce this
Agreement shall not be a waiver or release.
D. Future residents of this Subdivision shall not be deemed to be third party
beneficiaries of this Agreement.
E. This Agreemcnt shall run with the land and shall be binding upon the Developer,
its successors and assigns. The Developer shall, at its expensc record this
Agreement in the Office of the Wright County Recorder. After the Developer has
completed the work required under this Agreement, at the Developer's request the
City will execute and deliver to Developer a release in recordable form.
F. All parties to this Agreement acknowledge they have been represented by counsel
and have entered into this Agreement freely and voluntarily.
Notices. Required notices to the Developer shall be in writing and shall be either hand
delivered to the Developer, or mailed to the Developer by United States mail, postage
prepaid to the following address:
Attention . Notices to City shall be in writing and either hand
delivered to the City Administrator or mailed to City by United States mail, postage
prepaid to the address: 250 E Broadway, PO Box 1147, Monticello, MN 55362.
Page 13
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.
.
IN WITNESS WHEREOF, City and Developer have signed this Developer's Agreement the day
and year first written above.
CITY OF MONTICELLO
By:
Its: Mayor
By:
Rick Wolfsteller
Its: City Administrator
STATE OF MINNESOTA)
)ss.
COUNTY OF WRIGHT)
The foregoing instrument was acknowledged before me this day of
, 1998, by Roger Belsaas and Rick Wolfsteller, the Mayor and City
Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the
corporation.
Notary Public
Page 14
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DEVELOPER:
By:
Its:
STATE OF MINNESOTA)
) ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this day of
, 1998, by its of
, a Minnesota corporation on behalf of the corporation.
Notary Public
Page 15
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EXHIBIT A
I Description
Lega
.
.
Page 16
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EXHIBIT B
Plat
Sec attached plat
Page 17
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.
.
.
EXHIBITS C AND D
F:xhibit C BUILDING and Site Plan
Exhibit D CONSTRUCTION Plan
Exhibits C and 0 are available and on file at the office of the Monticello City Engineer, WSB &
Associates, Inc., 350 Westwood Lake Office, 8441 Wayzata Boulevard, Minneapolis, MN
55426.
Page 18
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EXHIBIT E
Disbursement Agreement
See attached
.
.
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.
REQUEST FOR JOINT RESOLUTION
To tile Council of the City of Monticello, Wright County, Minnesota:
I, the undersigned, the owner of the property described below, hereby request the
City Council of Monticello, Minnesota, to consider approval of Joint Resolution
for Orderly Annexation between the Town of Monticello and the City of Monticello,
Minnesota Pursu<lnt to Minnesota Statutes 414.0325, Subd. L and for that (JIll-pose
respectfully state:
I. The property to be annexed consists of 10 acres. All of this l<lnd lies
entirely within the county of Wright, Minnesota, and the description of
such land is as follows:
The Southwest Quarter of the Southwest Quarter of the Southwest
Quarter of Section 13, Township 25, Range 121, Wright County, Mn.
2. The property described above abuts upon the dty limits at the West,
. North and East boundarys thereof, and none of it is presently within
the corporate limits of any incorporated dty.
3. All of this property is abou t to become urban in character.
15 March 1999
.
('e...z,1.---
.
.
.
IN THE MATTER OF THE AMENDMENT TO THE
JOINT RESOLUTION FOR ORDERL Y ANNEXATION BETWEEN
THE TOWN OF MONTICELLO AND THE
CITY OF MONTICELLO, MINNESOTA
PURSUANT TO MINNESOTA STATUTES 414.0325, SUBD. 1
TO:
Minnesota Municipal Board
165 Metro Square Building
St. Paul, MN 55101
The Town of Monticello and the City of Monticello hereby jointly agree that the joint resolution between the
Town of Monticello and the City of Monticello designating an area for orderly annexation dated March 6, 1998,
be amended to include the following:
John Leerssen property (10 acres):
The Southwest Quarter of the Southwest Quarter of the Southwest Quarter of Section 13,
Township 25, Range 121, Wright County, Minnesota.
Both the Town and the City agree that no alteration of the stated boundaries of this agreement is appropriate.
Furthermore, both parties agree that no consideration by the Board is necessary. Upon receipt of this resolution,
the Municipal Board may review and comment but shall, within 30 days, order the annexation of the following-
described property in accordance with the terms of the joint resolution.
Approved by the City of Monticello this 12th day of April, 1999.
City Administrator
Mayor
Approved by the Town of Monticello this _ day of
,19~
Town Chair
Town Clerk
5e.,,-z.,I
.
Monticello Township
County Road 117
Monticello, Minnesota 55362
Apri 16th, 1999
Rick Wolfsteller. Administrator
City of ~1onticel1o
250 E. Broadway
Monticello, Mn. 55362
Re; John Leerssen Annexation Request.
Dear Rick;
This is to inform that Monticello Township does not
have any objections with the request by John Leerssen
for annexation by the City of his lO-acre parcel
providing approval is allowed at the MOA level.
.
Sincerely,
~OA 0 ~YPERVISORS
/'
~ ------
by clerk, D. Sawatzke.
.
6'c ,-z-,3
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.
.
Council Agenda - 4/26/99
50. Consideration of aooroving Desien Advisory Team bylaws. (J.O.)
A. REFERENCE AND BACKGROUND:
The Design Advisory Team (DA T) has been established to assist Planning Commission
and City Council in analyzing project design for consistency with the redevelopment plan
and Central Community District ordinances and policies. The DAT provides important
input to the HRA as it considers use of tax increment financing for redevelopment
projects. Similarly, the DA1' provides the Economic Development Authority with rulings
as to whether or not facade redesigns potentially funded by the EDA are designed in a
manner consistent with the redevelopment plan. Early in the operation ofthc OAT, they
established bylaws for operations, which is fine; however, these bylaws should be
reviewed and considered for approval by the City Council.
The content of the bylaws speaks for itself. There isn't anything controversial or
inconsistent with the authority granted to the DAT as outlined in the City ordinances.
B. ALTERNATIVE ACTIONS:
1. Motion to approve or modify and approve the DA T bylaws.
2.
Motion to deny approval of the DA T bylaws.
C. STAFF RECOMMENDATION:
The City Administrator recommends alternative # 1.
D. SUPPORTING DATA:
Copy of bylaws.
5
.
BYLAWS
OF
MONTICELLO DESIGN ADVISORY TEAM
ARTICLE I: PURPOSE
The purpose of the Monticello Design Advisory Team is to provide design review of all
development and redevelopment projects within the Central Community District, as provided for
in the Monticello Zoning Ordinance, Title 10, Chapter 14B, as amended. The Design Advisory
Team may also provide services, separate from its official duties, relating to enhancing the
physical appearance of Monticello to Monticello Community Partners, a Minnesota nonprofit
corporation.
ARTICLE ll: DEFINITIONS
Section I. "DA T" shall mean and refer to the Monticello Design Advisory Team, a public body
appointed by the Monticello City Council.
Section 2. "Member" shall mean and refer to all individuals duly nominated by Monticello
Community Partners, a Minnesota non-profit corporation, and appointed to the DA T by the
. Monticello City Council, as provided for in Article m, Section 1 of these bylaws.
Section 3. "Bylaws" shall mean and refer to the bylaws of the DA T as amended from time to
time.
ARTICLE ID: MEMBERSHIP OF THE DESIGN ADVISORY TEAM
Section I. Appointment of Members. The DAT shall nominate individuals for appointment to
the OAT, subject to the approval of the Board of Directors of Monticello Community Partners.
All nominations shall be forwarded to the Monticello City Council for approval, as provided for
in the Monticello Zoning Ordinance, Title 10, Chapter 14B, Section 7.
Section 2. Number and Terms of Office. The number of members of the Monticello Design
Advisory Team shall be not less than five (5) and not more than seven (7). Each member shall
be a natural person offull age and serve for a period of two (2) years, until his or her successor is
appointed or until his or her resignation or removal as hereinafter provided. At the expiration of
any term, any member may be reappointed in the manner specified in Section 1 hereof.
Additional members may be appointed to fill vacancies in the same manner.
Section 3. Initial Terms. Of those members initially appointed, two (2) members shall serve
three-year terms, and three (3) members shall serve two-year terms. Thereafter, all members shall
serve two-year terms.
.
1
51) .- I
.
.
.
Section S. Duties. Officers shall have the usual duties and power of their offices. The Chair
shall preside at all meetings of the OAT if present, and see that the resolutions of the DAT are
carried out. The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of
the Chair; and, in case of resignation, removal or death of the Chair, the Vice-Chair shall perform
the duties of the Chair until such time as a new Chair is elected. If a quorum is present at a
meeting and the Chair and Vice-Chair are absent, the remaining members of the OAT shall elect
a Chair for the said meeting. The Secretary shall keep the records of the OAT, shall record the
votes and keep the minutes of all meetings of the OAT. The Chair shall appoint a temporary
secretary to take minutes in the event that the Secretary is absent from a meeting. The officers of
the OAT shall perform such other duties and functions as may from time to time be required by
the OAT or the bylaws of the OAT.
ARTICLE V: MEETINGS OF THE DAT
Section 1. Regular Meetings. Regular meetings of the DAT shall be held without notice at the
Monticello City Hall at 9:00 a.m. on the first and third Wednesday prior to the first Tuesday of
each month, which is the regular meeting of the Monticello Planning Commission.
Section 2. Special Meetings. Special meetings of the DAT may be called by the Chair or any
two members of the OAT. Notice of any special meetings must be made in accordance with
Minnesota State Statutes governing public bodies. The call for a special meeting may be
delivered at any time prior to the time of the proposed meeting to each member of the OAT or
may be mailed to each member at least three (3) working days prior to the date of such special
meeting. At a special meeting, no business shall be transacted other than as designated in the
call; but if all members of the OAT are present at a special meeting, any and all business may be
transacted at such meeting.
Section 3. Quorum. At any meeting of the OAT, the presence ofa majority of members shall
constitute a quorum. The act of a majority of members present at any meeting at which a
quorum is present shall be the act of the members. In the absence of a quorum, a majority of the
members present may adjourn any meeting from time to time without notice other than
announcement at such meeting until a quorum is present. At any such adjourned meeting at
which a quorum is present, any business may be transacted which might have been transacted at
the meeting as originally called.
ARTICLE VI: AMENDMENTS
Section 1. Amendments to Bvlaws. The bylaws of the OAT shall be amended by a majority of
the Monticello City Council. Recommendations for amendments to these bylaws may be made
by the OAT, upon an affirmative vote of the majority of all OAT members, to the Monticello
City Council.
The amended bylaws are effective upon their adoption by the Monticello City Council.
3
5'b ,3
.
(A) Initial Two- Year Term: (Term expires Januaty 2000, with the appointment of new
member)
Gail Cole
Ron Hoglund
Rita Ulrich
(B) Initial Three-Year Term: (Term expires Januaty 2001, with the appointment of new
member)
Pam Campbell
Susie Wojchouski
Section 4. Resilmation. Any member may resign at any time by giving written notice to the
Chair or Secretary of the Design Advisory Team. The resignation of any member shall take
effect at the time specified therein or, ifno time is specified therein, upon receipt thereof by the
officer of the DAT to whom the written notice is given; and, unless otherwise specified therein,
the acceptance of such resignation shall not be necessary to make it effective.
Section 5. Removal. Any member may be removed from the DAT, at the discretion of the
Monticello City Council. DA T may make a recommendation to the City Council for the removal
of a DA T member, if he or she misses three or more consecutive regular meetings of the DA T or
more than fifty percent (50%) of the regular meetings in any six month period. A
recommendation from DA T for the removal of a DA T member shall require an affirmative vote
. of the majority of all DAT members.
Section 6. Vacancies. Any vacancy in the DA T caused by death, resignation, removal, or any
other cause, shall be filled in the manner specified in Section I hereof.
Section 7. Conflicts of Interest. A member shall disclose any conflict of interest, and shall
abstain from voting on any matter in which he or she has a conflict of interest as defined by, and
in accordance with, Minnesota State Statutes.
ARTICLE IV: OFFICERS
Section 1. Enumeration of Officers. The officers of the DAT shall be the Chair, Vice-Chair and
Secretary, who shall be members of the DAT, and other such officers as the DAT may from time
to time create by resolution.
Section 2. Election of Officers and Terms. The election of all officers shall take place annually,
at the first regular January meeting of the DAT following the appointment of new members or
reappointment of members by the City Council. The terms of all officers shall be one year.
Section 3. Vacancies. A vacancy in any office may be filled by a special election at any time.
The person elected to such vacancy shall serve in such capacity for the remainder of the term of
the officer he or she replaced.
.
Section 4. Multiple Offices. No person shall simultaneously hold more than one office.
2
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.
.
Section 5. Duties. Officers shall have the usual duties and power of their offices. The Chair
shall preside at all meetings of the OAT if present, and see that the resolutions of the OAT are
carried out. The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of
the Chair; and, in case of resignation, removal or death of the Chair, the Vice-Chair shall perform
the duties of the Chair until such time as a new Chair is elected. If a quorum is present at a
meeting and the Chair and Vice-Chair are absent, the remaining members of the DA T shall elect
a Chair for the said meeting. The Secretary shall keep the records of the DAT, shall record the
votes and keep the minutes of all meetings of the DAT. The Chair shall appoint a temporary
secretary to take minutes in the event that the Secretary is absent from a meeting. The officers of
the DA T shall perform such other duties and functions as may from time to time be required by
the DAT or the bylaws of the DAT.
ARTICLE V: MEETINGS OF THE DAT
Section 1. Regular Meetinas. Regular meetings of the DA T shall be held without notice at the
Monticello City Hall at 9:00 a.m. on the first and third Wednesday prior to the first Tuesday of
each month, which is the regular meeting of the Monticello Planning Commission.
Section 2. Special Meetinszs. Special meetings of the DAT may be called by the Chair or any
two members of the DAT. Notice of any special meetings must be made in accordance with
Minnesota State Statutes governing public bodies. The call for a special meeting may be
delivered at any time prior to the time of the proposed meeting to each member of the DAT or
may be mailed to each member at least three (3) working days prior to the date of such special
meeting. At a special meeting, no business shall be transacted other than as designated in the
call; but if all members of the DAT are present at a special meeting, any and all business may be
transacted at such meeting.
Section 3. Quorum. At any meeting of the OAT, the presence ofa majority of members shall
constitute a quorum. The act of a majority of members present at any meeting at which a
quorum is present shall be the act of the members. In the absence ofa quorum, a majority of the
members present may adjourn any meeting from time to time without notice other than
announcement at such meeting until a quorum is present. At any such adjourned meeting at
which a quorum is present, any business may be transacted which might have been transacted at
the meeting as originally called.
ARTICLE VI: AMENDMENTS
Section 1. Amendments to Bvlaws. The bylaws of the DAT shall be amended by a majority of
the Monticello City Council. Recommendations for amendments to these bylaws may be made
by the OAT, upon an affirmative vote of the majority of all DAT members, to the Monticello
City Council.
The amended bylaws are effective upon their adoption by the Monticello City COlUlcil.
3
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SE.
.
.
Council Agenda - 4/26/99
Consideration of accenting the Sanitary Sewer and Water System Trunk Fec
Analvsis. (WSB)
A. REFERENCE AND BACKGROUND:
This item was first discussed at the March 8, 1999, Council meeting but was tabled to
allow for presentations to he made to the affected parties. A presentation was made to the
IDC at their April 15, 1999, meeting. A meeting was scheduled to present the
information to the huilders and developers on March 25, 1999; however, no one attended.
The notice for that meeting was very informative, which may have addressed any
questions. We have sent another letter to the same group notifying them of the April 26
meeting. The following is the previous agenda item you received. Please bring your
copy of the study to the meeting. One addition we made to the study involves changing
the Council policy regarding charging these fees. Currently, areas that previously paid
pipe over sizing were not charged the trunk fee. We are proposing to charge the fees to all
undeveloped parcels at the time of development and will credit the previously-paid
overslzmg.
The City of Monticello has had a sanitary sewer and water system trunk fee acreage
charge in place since the late 1980's. The City did not start charging the fee until 1990
(Cardinal Hills) and 1994 (Southwest Area) for sanitary sewer and watermain,
respectively. The rates were set at $1,250 per gross acre at that time, with the watermain
reduced to $625/gross acre at the time the water fee was first charged. The fees were
originally set based on an estimate of the trunk improvement cost and have not been
increased from that date.
This study examines the trunk improvements to accommodate the proposed growth over
the next 40 years and sets a rate for the trunk fee. The proposed fee is recommended to
be increased yearly to accommodate the proposed trunk improvements.
B. ALTERNATIVE ACTIONS:
1. Accept the study and adjust the fees to $1, 786/acre and $906/acre for the sanitary
sewer and watermain, respectively. Further, adjust the policy to charge all parcels
for the trunk fee and provide credits for previously-paid oversizing costs.
2. Do not change the fees.
C. STAFF RECOMMENDATION:
It is the recommendation ofthe City Engineer and City Administrator that alternative #1
be selected.
D.
SUPPORTING DATA:
Sanitary Sewer and Water System Trunk Fee Analysis (previously supplied).
6
.
.
.
Council Agenda - 4/26/99
SF. Personnel report-performance evaluations. (R.W.)
A. REFERENCE AND BACKGROUND:
The Council had previously recommended that a simple notice of when performance
evaluations were completed for various positions be put on Council agendas as a consent
agenda item. As I previously indicated to the Council, all of the performance evaluations
that were required to be completed near the end of the fiscal year have been done, and I
have enclosed a list of the individuals, their positions, and the date of the evaluation. The
remaining positions not included on the attached list have anniversary dates or annual
evaluations performed at a diflerent time throughout the year.
This information is being noted as requested by the Council, and no specific action would
be necessary.
7
.
.
.
RECENT PERFORMANCE EVALUATIONS COMPLETED
e
Wanda Kraemer
Ollie Koropchak
John Simola
Sue Thibodeaux
Pat Kovich
Karen Doty
Joe Hartman
Nancy Whalen
Fred Patch
Jan lano
Kim Barnes
Marge Mammenga
Jeff O'Neill
Diane Jacobson
Cathy Shuman
Roger Mack
Matt Theisen
Gregg Engle
Tom Bose
Elmer Ohnstad
Beth Green
John Lukach
Tom Grossnickle
Jeff Gustafson
John Middendorf
Rich Cline
Tom Moores
AI Gapinski
Jim Eisele
Keith Trippe
Diane Yanta
Sandy Suchy
Shannon Thom
Community Dev. Admin. Asst.
Economic Development Director
Public Works Director
Bookkeeper
Utility Billing Clerk
Deputy City Clerk
Liquor Store Manager
Community Development Secretary
Building Official
Deputy Registrar Clerk
Deputy Registrar Clerk
Deputy Registrar Clerk
Deputy City Administrator
Sr. Deputy Registrar Clerk
Finance Assistant
Street Superintendent
Water Superintendent
Park Superintendent
Construction Inspector
Construction Inspector
Public Works Secretary
Building/Grounds Maintenance
Park Maintenance
Park Maintenance
Water & Sewer Collection
Water & Sewer Collection
Street Maintenance
Street Maintenance
Street Maintenance
Street Maintenance
Receptionist
Administrative Clerk
Receptionist
a
01/26/99
01/28/99
01/29/99
01/27/99
12/28/98
12/29/98
12/29/98
01/29/99
02/08/99
04/27/98
04/27/98
07/02/98
01/28/99
11/24/98
11/25/98
01/27/99
01/26/99
01/26/99
01/14/99
01/14/99
01/14/99
08/09/98
08/05/98
08/10/98
08/05/98
08/01/98
01/29/99
01/29/99
01/28/99
01/29/99
01/21/99
01/21/99
01/21/99
{P., I
F:lKAREN DlSPREADIRIC KIEV ALUA TION L1ST.X LS: 4/22/99
.
.
.
Council Agenda - 4/26/99
5G. Consideration of appointin2 Dennis Sullivan to the Desi2n Advisory Team. (lO.)
A. RFERENCE AND BACKGROUND:
City Council is asked to appoint Dennis Sullivan to the Design Advisory Team. Sullivan
would fill the last remaining vacancy on the DAT. lIe has been interviewed by the DA T
and is recommended for appointment to the group. Sullivan is a member of the
Monticello Community Partners and has a background in local government as a fonner
city council member for the City of Jackson, Minnesota.
B. ALTERNATIVE ACTIONS:
1. Motion to appoint Dennis Sullivan to the remaining vacancy on the DA T.
2. Motion to deny appointment of Dennis Sullivan to the DAT.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator to appoint Dennis Sullivan as a
member of the Design Advisory Team.
D.
SUPPORTING DATA:
Letter from Rita Ulrich.
/
8
.
~
":;rIJ Montit'ello
~,~J~i Community Partner.'
P(), 1\0/ (}B'l · Ivlollticc/lo. fvlN SS3())
612-295-0999
April 22, 1999
City Council
City of Monticello
PO Box 1147
Monticello MN 55362
Dear Mayor and Council Members:
Re: Recommendation for appointment to the Monticello Design Advisory Team
In keeping with the CCD Ordinance, the Downtown Revitalization Plan, and the Bylaws of the
Monticello Design Advisory Team (as approved by DA T)" members of DA T have identified a
person who can bring a fresh perspective and new skills to the Design Advisory Team. The
DA T currently has six members. DA T bylaws allow for up to seven members.
.
At its March 17th meeting, the Design Advisory Team nominated for your consideration Dennis
Sullivan for appointment to the Desi9.-n Advisory Team. The Monticello Community Partners
Board of Directors endorsed the nomination at its March 24th meeting. Mr. Sullivan is a
manufacturing engineer with who can bring over 20 years of business experience to the Team.
His skills include strategic planning, research and development, problem solving, project
coordination and information technology. DA T believes that Mr. Sullivan's business
background will add to the Team's ability to work effectively with developers and property
'Owners, and contribute to its understanding of the economic aspects of design considerations.
Please feel free to call me or any Design Advisory Team member if you have any questions.
Thank you for your consideration.
L-VvL
Rita Ulrich
MCP Director and OAT Secretary
cc:
Dennis Sullivan
DA T members
MCP Board members
EDA, HRA, Parks and Planning Commission Chairs
Rick Wolfsteller
Jeff O'Neill
Ollie Koropchak
Fred Patch
so, - ,
.
.
.
.
Council Agenda - 4/26/99
SH. Request for City Council authorization to utilize the services of the City Attorney to
enforce City ordinances prohibitine public nuisances - Balboul Addition. (F.P.)
A. REFERENCE AND BACKGROUND:
Inspections have been conducted on Balboul Circle and on Hedman Lane in response to
complaints related to blight (junk automobiles, weeds, junk and debris). At least three site
visits have been made to each property beginning on March 26, 1999. Written notices
required by ordinance have been delivered by certified mail. The property owners have
not satisfactorily responded to the verbal requcsts and written notices provided by City
staff.
As requestcd by City Council, City staff is now requesting that City Council authorize
staff to utilize the services of the City Attorney to commence formal criminal complaints
against each of the property owners responsible for the blight. If the City does intend to
prosecute the violators, data practices laws prohibit the City from identifying either the
complainants or violators.
Upon authorization by Council, staff will request that the City Attorney draft necessary
formal criminal complaints and file those complaints in District Court for misdemeanor
prosecution and remedial action.
B. AL'fERNATIVE ACTIONS:
1. Motion to authorize the City Attorney to prosecute those violators of public
nuisance ordinances located in the Balboul Addition.
2. Motion to not authorize the City Attorney to prosecute violations of public
nuisances in the Balboul Addition and direct staff to [take other actions to be
determined by Council].
C. STAFF RECOMMENDATION:
The City Administrator recommends alternative # I above.
D. SUPPORTING DATA:
None.
9
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COMFORT INN
MONTICELLO, MINNESOTA
Project Nallle:
.
Miller
I hereby cerlify Ihallhis plan,
specificalion, or reporl WaS
prepared by me or under my
dlrecl supervision and Ihall
am a duly Regislered Archilecl
under the laws of Ihe State of
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AIlDfflOClS ll< BUII..I)I,Ri
Date:
4112199
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llAT
Rev/s/OII No:
Date:
Reg. No.
.
.
.
Council Agenda - 4/26/99
7.
Public Hearin!!-Consideration of a resolution orderin!! plans and specifications for the
Chelsea Road extension between Cedar Street and County Road 117. (J.O.)
A. REFERENCE AND BACKGROUND:
City Council is asked to conduct a public hearing and consider ordering plans and
specifications for Chelsea Road extension between Cedar Street and County Road 117. This
project involves construction of roadway connecting the new intersection at Cedar
Street/Highway 25 to Chelsea Road at County Road 117. The project also includes extension
of sanitary sewer and water main to properties in the vicinity that are not currently served.
City Council is asked to review the feasibility study and the proposed cost share plan and
consider ordering the plans and specifications and ordering the project.
The need for this project sterns from the proposed development of a Comfort Suites Motel
which will obtain direct access from the new Chelsea Road extension. The major property
owner on the other side of the Chelsea Road extension, Jerry Mathwig, does not have specific
plans for development of his parcel; however, I believe that he understands that extension of
this roadway enhances his site, and thereby places it in a better position for development.
On Thursday, April 22, 1999, City staff met with two of the property owners (petitioners)
responsible for the major portion of the road improvements. They reviewed the cost share
program and indicated general support. They indicated that they would provide the City with
a letter supporting the assessment program as proposed. Jerry Mathwig, owner of the
property on which the road would be located, indicated general support for providing the
road easements necessary to execute the project.
B. ALTERNATIVE ACTIONS:
1. Motion to approve resolution by authorizing preparation of plans and specifications
contingent on obtaining waiver of right to appeal assessment based on the costs
outlined in the feasibility study.
2. Motion to deny approval of resolution authorizing preparation of plans and
specifications and ordering the project.
C. STAFF RECOMMENDATION:
Assuming that property owner support remains in place, and given the impending
development of the new intersection at Highway 25, it would appear to make sense at this
time to go forward by ordering plans and specifications. Even if the project does not proceed
past the plan stage today, the plans will be needed in the future, as ultimately this road will
need to be completed.
D.
SUPPORTING DATA:
Copy of site plan; Copy of updated feasibility study.
10
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J hereby certify Ihallhls plan, Date:
specllicallon, or reporl Was .'ln2l99
prepared by me Or under my Draw" By:
direcl supenision und Ihul J
am II duly Regislered Archilect MT
under lhe laws of Ihe Slale of Revista" No:
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Reg. No. ...... OF'
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Project Name:
Miller
COMFORT INN
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I hereby certify thallhis plan,
specification, or repurt Wills
prepared by me Or under my
direct super'lsioll alld Ihall
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Date:
4/12/99
Drawll By:
BAT
Neyisiull No:
Dule;
Reg. No.
Council Agenda - 4/26/99
.
8. Public Hearing--Citv Project 98-17C - Reconstruction of County Road 75 East from
Washington to Countv Road 18 and consideration of authorizinl! preparation of
final plans and specification.. (lS./lO.)
A. REFERENCE AND BACKGROUND:
The City and County have been working on this project for several years. The initial
work involved investigating that improvements needed to be made and getting the project
into the County's five-year highway improvement plan. A task force was organized in
the late spring of 1998 and was comprised of representatives of the Minnesota Highway
Department, Wright County (Highway Department and Commissioner), Monticello-Big
Lake Hospital, Monticello Community Partners, Bondhus Corporation, NAC (the City
Planner), WSB (the City Engineer), and members of City staff. In addition to several
task force meetings at which goals were set and design parameters were discussed, public
informational meetings were held Monday, August 17, 1998, and February 25, 1999.
The turn out at the public informational meetings was light and consisted mostly of
business owners.
.
As the project is proposed today, it consists of a five-lane roadway from Washington
Street to County Road 18. Additionally, some channelization work is being done just
west of Washington Street. The fifth lane, a 20-foot wide median, is being used as a
protected left turn. The median access channelization for the protected left turns is being
left in grass to allow [or future tree plantings. Any landscaping beyond seeding and sod
is not included in the contract and would be done by separate contract with the possible
assistance of the park and street departments.
Also included in the project is a new intersection for the Hospital and School District.
The signal system is being paid for by the Hospital District, and the City will be
reimbursed annually for its maintenance costs of the signal, i.e. painting and bulb
changes.
Additions to the project beyond the basic five-lane highway system include the
ornamental lighting on the street in the median and along the south pathway between the
street surface and the pathway. An underpass is also proposed at a location west of the
entrance to the wastewater treatment plant off of Hart Boulevard. The pathway is
proposed to be modified on the south side to accommodate the tunnel or underpass.
Additional sidewalk/pathway will be built on the north side from the new underpass
westerly through the hospital project area.
.
The project also includes extension ofthe service drive (now called Hart Boulevard) from
near the Scrub-A-Dub Carwash to the driveway of Gladys Hoglund's property. This will
be the new location of future 7th Street, and the intersection will be built in preparation
for the construction of 7th Street in the future and ground work for the signal system at
this location.
11
Council Agenda - 4/26/99
.
The project also includes the replacement of some undersized watermain. Trunk sanitary
sewer and trunk storm sewer crossings are also proposed.
The preliminary project costs are estimated at $2,767,810 of which the City's share is
$1,023,510. The City Engineer is proposing assessments for curb and gutter, sidewalk,
storm sewer, traffic control signal, and watermain. At the last task force meeting held on
April 12, the School District raised concerns about being assessed for watermain and curb
and gutter. The Hospital District raised concerns about being assessed for the proposed
sidewalk, and 100% of the traffic signal and traffic signal maintenance in the future. The
Bondhus Corporation raised concerns about being assessed for curb and gutter. At that
task force meeting, the City Engineer and MNDOT representative and the Wright County
Assistant Engineer informed the Hospital District and the Bondhus Corporation that the
impacts on their property would be much greater and more severe without the curb and
gutter, and the cost of the project would increase.
.
At the conclusion of the presentation by WSB and input from the public, the City Council
must decide what should be included in the project for authorizing the preparation of final
plans and specs. The City Administrator has indicated that if the City's share (less
assessable amounts and costs paid for by trunk funds) is reduced to a reasonable amount,
it is possible we could cover this from existing funds and would not have an impact on
future levies. Items to keep in mind regarding the project are that to use Chapter 429
(bonded money), we must assess at least 20% of the project cost, and since the project
was initiated by the City, a 415's vote of the Council is required. The City Engineer will
provide additional information at Monday evening's meeting regarding the actual
proposed assessments to property owners and the estimated remaining balance which
needs to be paid for by the City. The current estimate of the City's share less assessments
is approximately $600,000. Trunk funds are expected to pay for approximately $100,000,
leaving $500,000 to levy or use surplus funds. Although this is not an assessment
hearing, members of the audience will want the Council's input in regard to proposed
assessments.
.
Should the Council decide to reduce the cost of the project, it may be difficult to cut costs
for the core project, which would include the basic five-lane construction with the center
median and curb and gutter, median lights, sanitary sewer, storm sewer, watermain
improvements, and the signal system at the hospital/school entrance. These are all
considered part of the core project and essential to its operation. If the traffic control
signal at the hospital entrance is funded 100% by the Hospital, this is a non-impact to the
City's levy. The remaining items in the project which have been debated by the task
force are: 1) the sidewalk/pathway improvements on the north side of County Road 75
between the wastewater treatment plant and the hospital complex; 2) the new underpass
for pedestrians; and 3) the proposed pathway lighting. Many of the members of the task
force felt these improvements were also needed.
12
Council Agenda - 4/26/99
.
The design of the project attempts to strike a balance between achieving the goals of the
comprehensive plan (quiet traffIc, enhance community entrance, preserve adjoining
residential housing values) and achieving the goal of moving both local and non-local
traffic quickly, effIciently, and safely through town. Although the underpass represents
one of the few opportunities to cut costs, it is also a feature that benefits city residents
directly. The road upgrade provides benefit to city residents and is also necessary to
expedite access to the river bridge for Sherburne County/State commuters. The
underpass provides safe pedestrian crossing for city residents in the face of growing
traffic coming from points outside the city.
Following are reasons for support ofthe pedestrian underpass:
.
Safety. Although a signal will be installed in the area at 7th Street and the hospital
entrance, the level of future tramc (20,000 vehicles per day) will soon be the same as on
Highway 25. The width of the roadway combined with speed (40 - 45 mph) does not
assure safe crossing at signals, especially when children (Middle School) and elderly
(Mississippi Shores, St. Benedicts) will be common users. The tunnel will be lighted and
located in a high traffic area, which should discourage vandalism. Security of pedestrian
underpasses can be a problem if located in isolated areas. However, there is as much
danger in getting hit by cars at a signalized crossing than there is a danger of assault in a
well lit and frequently used underpass.
Cost and Location. The cost to install a pedestrian underpass today is significantly less
than the cost to build it after the road is built at some time in the future. The unique grade
differential between the roadbed and adjoining lands creates a unique opportunity for
providing a relatively inexpensive tunnel crossing at this time. An above-grade crossing
at this location or somewhere else along CSAH 75 would be more expensive.
Pathway Development Tradition. The pathway system has become a unique and well
used amenity. Former Councilmember Shirley Anderson once said, "of all of the projects
she has been involved in, the pathway system has received the most positive commcnts."
Development of a tunnel that provides safe and pleasant access to a future river walk and
connects schools, the hospital, and senior housing areas is in keeping with the tradition of
building a city that is "walkable" in the face of growing truck and vehicle tramc.
Parks Commission. For the reasons noted above, the Parks Commission recommended
leaving the pedestrian underpass in the project.
.
Barb Schwientek states that "The sidewalk as noted in the CSAH 75 project does not
meet the noted PUD amendment." Staff response is that the Hospital plan did not include
or was not able to accommodate a pathway connection through the site, thus a sidewalk
was needed to allow pedestrian traffic around the hospital site. Schwientek argues that
the sidewalk will not get used. Stafl response is that pedestrian traffic from Mississippi
Shores and from people walking to and from the city via the new river pathway justifies
development of the sidewalk.
13
Council Agenda - 4/26/99
.
Without a sidewalk, pedestrians and bicyclists must find a way through a busy parking lot
in getting through the area and to and from the signalized crossing.
At the task force final meeting, there was also a strong concern about controlling costs on
thc project. The following is the engineer's estimated project cost:
*Note: Trunk Sanitary sewer, water, and storm sewer funds as well as surplus unallocated
funds.
COUNTY STATE AID HIGHWAY 75
PRELIMINARY COST/AGENCY BREAKDOWN
Wright County
Removals $ 113,000
Earthwork $ 186,000
. Roadway $ 550,000
Storm Sewer $ 300,000
Curb and Gutter $ 96,000
Concrete Median $ 117,000
Sign Panels $ 8,200
Pavement Markings $ 120,000
Erosion Control $ 6,100
Turf Establishment $ 55,000
Traffic Control/Mobilization $ 108,000
Miscellaneous $ 85,000
Wright County Total $1,744,300
.
14
.'
.
.
.
Layout - CSAH 75
Cross Sections
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Schedule/Cost - CSAH 75
. Public Hearing (Assessment): April 26, 1999
. Construction Cost: S2.3 Million
. Anticipated Construction Start on July 6, 1999
. No Interference to Traffic Until July 13, 1999
. Construction Anticipated to End Late November
. Seed/Sod & Final Cleanup: May 2000
. Landscapingffrees: Separate Contract By City
Layout - CSAH 75
~
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Public Involvement
. Task Force Team
Summer 1998 - Ongoing
(6 meetings)
August 17, 1998
. Public Info Meeting No_ 1
. Public Info Meeting No.2 February 25, 1999
. Public Hearing April 26, 1999
. Phone I Letters - Questions Ongoing
Typical Section
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Assessments
Outside Curb & Gutter
Sidewalk
Storm Sewer
Traffic Control Signal
Waterrnaln
Right-of-Way
3
City Share of Project
. Proposed Ped Tunnel
. Street Improvements
. Trunk Sanitary Sewer
. Watennain
. Trunk Stonn Sewer
. Lighting System
. Traffic Signal
. Miscellaneous
. GRAND TOTAL
$ 164,500
$ 242,400
$ 30,600
$ 132,900
$ 36,600
$ 123,200
$211,200
$ 82,500
$1,023,900
Watermain
;
~
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Questions
? ? ?
Proposed Assessments
. Street Improvements
Curb and Gutter - Along Outside Where Curb did not
Exist or in New Turn Lanes
Sidewalk - Along Frontage Where Not Previously Existing
Storm Sewer - Actual Contributing Flow Based on % of
Actual Cost (Estimated at SO.IO/S.F.)
· Traffic Control Sirnal - 100% of City cost assessed to
Hospital
· Watermain - Along CSAH 7S assessed at 1/2 cost ofa
12" line + service/hydrant crossings
· Trunk Sanitary, Trunk Storm Sewer, Lighting, Pedestrian
Tunnel and other costs not assessahle - City Cost
Sanitary Sewer
"'.
.
.
.
4
.
TO:
FROM:
RE:
DATE:
City Council Members
Cheryl Steinmetz (913 East Broadway Street)
Assessments for HOSPITAL stoplight
April 24, 1999
Dear Council Members:
This note is a response to the letter sent last week concerning the
assessments which will be applied to me because of the changes in the
stoplight on Broadway. Since I am unable to attend the meeting because of
marching band tryouts, I wish to know how much I will be assessed.
I see no benefit whatsoever to me in any way; infact, I see this stoplight as
useful only to the hospital.
.
At one time it would have helped the senior high school with all the students
who drive to school; however, next year that will be the middle school and those
students do not drive so traffic will automatically be cut drastically.
There will be some teachers, who leave at various hours because of coaching, and
buses twice a day. The traffic lights come much too late to benefit the schools
much at all. Why is the stoplight being put in now except maybe to benefit the
hospital?
I will be teaching at the old high school (which will be the middle school), but
once again, I will gain no benefit from parking in that lot and using a stoplight
since I will walk across the street (in the middle of the intersection) and have
no use for the stoplight!
I only hope you realize that we taxpayers already pay for school and hospital
through taxes. Since the hospital seems to be the ONLY one really benefiting
much at all, I hope they will be paying 95% of the assessment and the school
should be responsible for the rest. We residents along the route receive no more
benefit than the rest of the city for "using" the stoplight, and will have all of the
inconvenience when it is installed. Why are we, therefore, being assessed unless
all of the residents in the city are assessed for its "use?"
Does this mean that I will now gain access to my driveway with a turning
lane since I have gone for 20 years with having to make a U-turn? If I am
assessed, I certainly hope I gain "some" benefit from all this roadwork which
will be a real mess and cause even more inconvenience while being installed.
.
.
.
.
Council Agenda - 4/26/99
9. Public Hearing--Consideration of a resolution adoptin2: oroposed assessment roll for
delinquent utility bills and certification of assessment roll to County Auditor.
(R.W.)
A. REFERENCE AND BACKGROUND:
The City Council is again asked to adopt an assessment roll for utility billing accounts
which are delinquent more than 60 days and to certify the assessment roll to the County
Auditor for collection on next year's real estate taxes ifnot paid by November 30, 1999.
The delinqucnt utility accounts that are included with the agenda are accounts that are at
least 60 days past due and include all new delinquents from the last time we certified
them. In addition to the delinquent amount, the Council also previously approved the
establishment of an administrative fee of $50 per account that is added to each delinquent
assessment. The amounts shown on the enclosed delinquent utilities list include the
additional $50 administration fee for the preparation of the assessment roll.
It is recommended that the delinquent accounts be put on an assessment roll for
certification in 1999 at an interest rate of 8% as allowed by state statute. As in the past, if
any accounts are paid within 30 days after the adoption ofthe assessment roll, they can be
paid without the additional interest. After 30 days, payments will be charged interest and
can be accepted up to November 30, 1999.
B. ALTERNATIVE ACTIONS:
1. Adopt the assessment roll for the delinquent charges as presented.
2. Based on public hearing input, adjust the assessment roll as required.
C. STAFF RECOMMENDATION:
It is staff recommendation that the Council adopt the assessment roll as presented. All of
the accounts are at least 60 days past due and have been given proper notice of this
assessment hearing and ample opportunity to pay the accounts in full. All utility accounts
were notified that there would be an additional $50 administrative fee attached to each
outstanding balance if the account was not paid by 4:30 p.m. on April 19, 1999.
D. SUPPORTING DATA:
Copy ofresolution adopting assessment roll; Complete listing of delinquent accounts to
be certified.
17
.
.
.
RESOLUTION 99-
RESOLUTION ADOPTING ASSESSMENT ROLL
FOR DELINQUENT UTILITY ACCOUNTS
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and
heard and passed upon all objections to the proposed assessment for delinquent utility account
charges.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessments against the parcels named
herein, and each tract of land therein included is hereby found to be benefited by the
assessment levied against it.
2. Such assessment shall be payable in one (I) annual installment payable on or before the
first Monday in January 2000 and shall bear interest at the rate of 8 percent per annum
from the date of the adoption of this assessment resolution. To the first installment shall
be added interest un the entire assessment from the date ofthis resolution until
December 31, 1999.
3.
The owner of the property so assessed may, at any timc prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property with
interest accrued to the datc of payment, to the City Treasurer, except that no interest shall
be charged if the entire assessment is paid within 30 days from thc adoption of this
resolution.
4. The City Administrator shall forthwith transmit a certified duplicate of this assessment
ro 11 to the county audi tor to be extended on the proper tax list of the county, and such
assessment shall be collected and paid over in the same manner as other municipal taxes.
Adopted by the City Council this 26th day of January, 1999.
Mayor
ATTEST:
City Administrator
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Council Agenda - 4/26/99
.
10. Consideration of aporovim!: amendment to River Forest development agreement
allowing installation of and reQuirinc homeowner association to maintain entrance
monument and retaining walls. (J.O.)
A. REFERENCE AND BACKGROUND:
.
-fhe City Council is asked to consider whether or not to allow construction of an entrance
monument in the center of the boulevard at the River Forest development and to allow
installation of a retaining wall in the boulevard. This request comes after the preliminary
and final plat were approved. The preliminary plat shows a center island at the entrance
but did not show the entrance monument. Under the proposal put forth by the developer,
the center island will be irrigated and landscaped and will inelude a monument as shown
in the attached illustration. The developer proposes that the maintenance of this center
island and monument be the responsibility of the homeowner's association that will be
formed. In addition, the City Planner has recommended that the applicant request
vacation of the area encompassed by the center island and then call this area an outlot,
which would be platted with the second phase of the River Forest development.
Maintenance of this outlot will then be the responsibility of the homeowner's association.
Please note that with other subdivisions such as Meadow Oak, Briar Oakes Estate, and
Oak Ridge where there is a center island at the entrance to the subdivision, the City is
responsible for maintenance of these areas. In this particular case, it would be the
homeowner's association that is responsible for the maintenance of that center island
along with maintenance of the entrance monument.
Some months ago, the City completed a survey which showed that some cities allow
center island monument signs while others do not. Of the cities surveyed, most do not.
Many of the reasons why cities do not allow center island monuments are addressed by
the developer under conditions 1-4 below.
With regard to the retaining wall, the developer has begun installation of the wall with
authorization by the City Engineer and the support ofthe adjoining property owner. He
is installing it at his own risk, as technically, retaining walls in the boulevard require
permission from the City Council. Roger Mack and John Simola have some concerns as
noted in the attached memo. Hopefully, the conditions of approval mitigate these
concerns.
B. ALTERNATIVE ACTIONS:
1. Motion to allow placement of a retaining wall adjoining the southern side of the
entrance drive as requested and allow an entrance monument at the center island
entrance to the River Forest subdivision subject to the following conditions:
.
1.
Center island modifications be made to allow access to the subdivision by
City snow removal vehicles.
18
Council Agenda - 4/26/99
.
2. Establishment of a homeowner's association that will take responsibility
for maintenance of centcr island and monumcnt.
3. Center island must be platted as an outlot at the time of development of
the second phase of the River Forest subdivision.
4. Applicant must seek vacation of the area encompassed by the center island
so that it can be platted.
5. Tree maintenance shall be the responsibility of the developer. Developer
shall provide surety sufJicient to cover the cost of removal and
replacement for a period of three years.
2. Motion to allow placement of entrance monument outside of right-of-way on
property purchased by developer.
3. Motion to deny placement of an entrance monument at the entrance of the River
Forest subdivision.
C. STAFF RECOMMENDATION:
.
The City Administrator recommends approval of placement of the entranec monument as
proposed for the following reasons:
1. The City Attorney has noted that the City is immune from potential
liability associated with collisions with the entrance monument.
2. A homeowner's association will be established that will maintain the
retaining wall and center island along with the entrance monument.
3. The monument will provide an attractive entrance, thus supporting the
goal of creating upscale neighborhoods in Monticello.
D. SUPPORTING DATA:
Amendment to developer agreement.
.
19
.
~
]. EDWIN CHADWICK, LiC
Real Estate Development/Land Buyers
Apri119, 1999
Mr. Fred Patch, Chief
Building Inspection Deparonent
City of Monticello
Monticello, Minnesota
Dear Mr. Patch,
Firsrat Financial Cenrer, Suire 640
1550 East 79th Srreet
Bloomington, Minnesora 55425
Office (612) 853-2473
FAX (612) 854-9241
Toll Free 1-800-727-CHAD
Along with the signed originals, I've enclosed a copy of page one, which requires your initial. Please
initial both original and copy, and remit the copy in the envelope provided.
If you have any questions please call John at 919-9730.
.
smc~
~:m
Administrative Assistant
Enc.
.
10 ", I
.
.
.
...
J. EDWIN CHADWICK, LiC
Real Estate Development/Land Buyers
First'" Financial Cenr". Suire 640
1550 Easr 79rh Sueer
Bloomingron, Minn""or" 55425
April 15, 1999
Office (612) 853-2473
FAX (612) 854-9241
Toll Free 1-800-727-CHAD
To: Mr. Fred Patch, Chief
Building Inspection Department
City of Monticello
Monticello, :Minnescta
Re: Amendment to Development Agreement
Entry Monument Construction
The center island contained in River Forest Drive shall be replatted as part of our final plat for
Phase II River Forest. This area shall become owned by and be the responsibility of the River
Forest Home Owner Association (RFHOA).
The developer shall construct retaining walls along the south side of River Forest Drive to be
contained in the first 266 feet as measured from the East property line heading west, adjacent to
north line of the Sandusky parcel (Lot 1 Block 2 Sandberg East)
If there is repair or maintenance to be done to the above areas it shall be the responsibility of the
RFHOA If the area is not maintained in accordance with City standard, then the City shall have the
right to perform such maintenance and bill the RFHOA If such bill is unpaid, it shall appear as a
lien against each member Oat) in the RFHOA
The RFHOA shall be formed and duly recorded as soon as possible.
It mayor may not contain Lot 2 Block 1 (Leach) as they have already built their home. The builder
CMARK is aware of the fact that a HOA is necessary for the entry monument.
In the case of the need to remove the entry monument, for utility repair purposes, the City of
Monticello shall be under no obligation to replace said monument. All efforts shall be made to
minimize damage and allow for timely reconstruction of said monument. Reconstruction decisions
and costs are the responsibility of the RFHOA
QJ
ID,2"
From: John Chadwick To: Fred Patch
From: The Chadwick Group To: JC
Date: 4/12/1999 Time: 4:05:10 PM
Date: 4/12/99 Time: 3:43:14 PM
Page 3 of3
Page 3 of 3
.
.
.
Its Chief M:ma~er
STATE OF MINNESOTA )
~)ss.
COUNIY OF . . ) i\....
The foregoing instrument was acknowledged before me this /1 day of ~r~ \ . 1999,
byJohn E. Chadwick Chief Manager, J. Edwin chadwick u.c, a limited liability panjr under the
laws of Minnesota, on behalf of the limited liability company.
/
Notarial Stamp . \C'~.'. r.,..,.Other. . "Ti. .~~.' 113~
'..::. lPHI
. . ;. ~, " , .
;,' \.f.:., ...~:"., ." :'::r" :r;.MINNESOTA
., '"-t,,1 .' ,...... , (" ',I \. ",". .
<, ' <t'.. MY",.,;,,," ,;'.11 ,,'P 01
BeL ;m,,,wN:,,,,ww,,w..:1
CityofM=tiaDF
Its ~;l, I/~/~f~r~.~
STATE OF MINNESOTA )
) 55.
COUNTY OF Wt../ (;1+7)
by
y; I 1999,
Notarial Stamp of Seal (Or Other Tide or Rank)
~~~
Si 0 on Taking 0 ledgment
(i"':<:'",,~X~:"~~~.e-e'"e:<:,~s.~~~,::-' ,
1,\ ~ KARFN DOTY I:
(~(;~~) NOTARY PUBLIC-MINNESOTA f;
~~~1 WRIGHT CDIJ~'TY '.
~ MyCOmmissiontxcires..ian.31.2000 ;
-~ ,~.'.'''.''
IO-~ 3 --.
APR-21~99 WED 3:21 PM PUBLIC WORKS
FAX NO. 16122713272
P. 3
MONTICELLO
MEMORANDUM
TO:
John Simola
}'ROl\:I:
Roger Mack
DATE:
April 21, 1999
RE:
Retaining Walls and Development Sign in Median River Forest Subdivision
. It is my opinion we ace building retaining walls around trees that cannot be saved. In all but onl~ spot the walls
aro goini up around trees that have had their root system severely damaged. In one spot, we ars trying to save
Box Elder and Chinese Elm that shouldn't be allowed to grow on the boulevard at all. /,
We are also creating a snow removal problem with walls very close to the street. We shouldn't have an
obstruction such as a wall closer than six: feet to the back of the curb. 2 .
Another question to be answered is who will maintain this boulevard after the developer leaves? City
Ordin~ requires adjoining property owners to mow etc. If this is the case in this situation, "ro we going to
require the homeowner to the south to remove dead trees and mow? 3.
On a related subject, if a subdivision name sign is allowed in the center median or anywhere on right of way
who will be responsible for maintaining it?'7With budgets and manpower the way they are, 1 don't believe that
city crews need extra work. Also, by putting the sign in the median, we are creating an unnecessary hazard. S'"
1n Lhe final analysis, I feci this project constructed in this way will take extra time and money for years to come.
"'S&N~'L.. / D I. J\ I -ske>v(dJ '-~ Mcd,,t;.,qJ1 .J6i"c..f..v6//e*v,',,-r
",Tt,1 . (!.IJ( If"'" "",ee_'-v V
RM:mr f t.L I dol u'* 1"1 L. I~II. e ., $ tJ It,.,c! ~, e ~ '5. (J.6 t'a.:..., $'(.( .Ie.~ ·
)... (YI6:5 V tJ V It. .f 4 , ~ , '0 vJ 4. " ,. s t tA. I {1.tA. I,..' -I ~'. c.. r... c.eiC .
. "3, f:i. _, O"'~ ~.. Ii .S'" · / · '" i ~ I, '16,: {.Ir - C ''l> t..., {,' y
a. .... t/ 'I l...c ;t /J '5 $ ~ '1 , i J' n # e eo $ S --0 . . .
. L" tl /, (:. k. ), i-;
L(. J4116,i..~tt'''' /V14."'1161-'1 S . J' c, Iv I N\""....A.J~ Ivvt, D t.'.~
"'lW'~ f6 Of. ,,4'" It. ........'_
M(lntic~lIn ('it)' Hall. 2'0 E. Brolldway, PO Do,. 1147. Monticello, MN 55362-9245 . (612) 29S~2711 . Fax?i"~
Office of Public Work II, 909 GoltCourse Rd.. Mc.lJ\lil:cllo, MN 55362. (612) 295-3170' FlAX: (612) ~. T
Council Agenda - 4/26/99
.
City of Monticello
Pedestrian Underpass $ 164,500 J
Trunk Storm Sewer $ 36,600
Watermain $ 132,900
Trunk Sanitary Sewer $ 30,600
Sidewalk $ 56,500 .;
Pathway $ 40,000
Curb and Gutter $ 124,700
Median Lighting $ 61,600
Pathway Lighting $ 61,600 J
Signal $ 211,200 J
Traffic Control/Mobilization $ 55,310
. Miscellaneous $ 48,000
City of Monticello Total $1,023,510
Preliminary Project Total $2,676,810
Note: Includes a 10% Contingency + 18% Legal, Engineering, Administrative
and Finance (LEAF)
B. ALTERNATIVE ACTIONS:
1. The first alternative would be, at the close of the public hearing and taking input
from the public, to approve the project 100% as proposed and authorize the City
Engineer to finalize plans and specifications.
2. The second alternative would be, after the close of the public hearing and taking
input from the public, to modify the project to control costs and reduce its impact
on future levies.
3. The third alternative would be to delay or postpone the project.
.
c.
STAFF RECOMMENDATION:
City staff and our consulting engineer and the County have worked hard to see this
project become a reality. We would not be in favor of delaying the project and
postponing it and trying to get it refunded through the County. Once things arc pulled
15
Council Agenda - 4/26/99
.
out of the five-year plan, they are not easily added back in. The County has indicated that
their share of the project is within their proposed budget. The project wil1 result in a
much safer roadway for the Hospital, School, Bondhus, WWTP trame, as well as our
citizens. It also provides for needed watermain replacement, trunk storm sewer crossing,
and trunk sanitary sewer crossings. As far as reducing the cost of the project, the Council
should weigh that after input from the public and whether or not this or other projects can
be internally funded or will have an impact on the levy for future years.
D. SUPPORTING DATA:
Please refer to the feasibility study previously handed out for the general layout of the
project. Enclosed within under supporting data is a copy of the engineer's preliminary
assessment roll for the project (School, Hospital, Bondhus) which will be described in
greater detail (including all assessable properties) at Monday evening's meeting during
WSB's presentation.
.
.
16
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Preliminary Assessment Roll
City of Monticello
CSAH 75
City Project No. 98-17C
WSB Project No. 1109.10
Montil;eJlo-Big Lake Community Hospital
Parcel Curh & Gutter MiscellaneoU~ Sil1ew".lk Storm Sewer Woternulin Tutol
No. Ictcntific~tlon Owner A~!;essn1cnt Asse~!tment Asse!tsment Assessment Assessment As~cssment
6 155-01.\-025040 Mont.icello-Rig I.ale C\,lluIIunity Hl1spit.al $922 $211,200 $ J,162 $81> $214,096
7 155-015-0250\0 Mont.icello-Big I.ake Cn!1ummity Ho~pital $1,481 $1,H66 $1,:11> M,659
8 155-015-024010 Monticello-Big I.all; COlllIIlllnity Hl1spital $1,297 $1,6:14 $1,256 $4,1~6
9 155-1 06-0() 1010 M('Inticello"Bi~ l.ake Community Ht):)pital $1,106 $1,:194 $H80 $,,:180
10 155-015.0240:10 Ml.1T\t.icell(1-Rig Lake C(11TUIIlITIJtY HI.1spital $922 $1)162 $2HI $2,:164
II 155-106.002010 M(ltlticdl(l-Big Lake ComIllnnitv H(1wital $8,:171 $9,328 $17,670 $:15,369
12 15\-011-0000(,3 Mnnticclln-Big Lake CC>IIlIllnnity H('l~Dital $3,~58 $i,358 $~,524 $12,340
$17,556 $211,200 $20,902 $26,73~ $0 $276,393
ANNUAL PAyMENT FOfl: 10 Y~ARS BASED ON 1.5% INTEREST ~
INCLUDES SIGNALS
WITHOUT SIGNALS
Independent Schoo] Distrid #882
Pilr~i!1 Curb & (;ulter Miscellanenus Sidewalk Storm Sewer Wntermain Total
No. Identification Owner As!;t:!!tsment A!tScsslllt.nt Assessment Assessment Asses!;n~cnt Asses!;U\ent
25 155.011-000061 Independent School Di~t.rict 882 $8,235 $0 $0 $H,235
26 155-011-UOO062 lnd~pendcnt. Scho('l District R82 $1.22~ $0 $0 $1,224
27 155-011.000172 Independent School ,I Estrict Xl32 $19,\54 $0 $26,600 $15,910 $62,06\
$29,1113 $0 $0 $26,60n $15,910 $71,~24
ANNUAL PAYMENT FOR 10 YEARS BASED oN 7,5% INTEREST-
130ndhus Corporation
Pa reel Curh & Gutter Miscellaneou!; Sidewalk Storm Sewer Wiltcrmain TotAl
No. Identification Owner Assessment Assel;~men( Assf;!~sment A~!;cssment A$!tcsslUl;!nt As~('ssment
13 155-011-000060 Bondhu" )"ho R. REV TRU~T $4,190 $5,280 $1,716 $11,186
24 155-1I11.000n:1! B<oodhu,. }"hn R REVTRlJST $14,694 $0 $16,655 $20,996 $52,34.)
$1,3~2 $0 ~,280 $IH,371 $21J,996 $63,531
ANNUAL PAYMENT FoR 10 YEARS BASED ON 7.5% INTEREST-
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· An identity related to Monticello: This road is the introduction to of downtown
Monticello for many who use Broadway to get to downtown or to get C"~Nf~-1 f ~
through the community, yet it says nothing of the community. Actions
should be taken in concert with the county's planned reconstruction to
make it feel more like a local street - Broadway - than a county
highway - CASH 75.
· A transportation web: All streets are important to managing traffic in
Monticello, but it cannot be accomplished solely by making bigger
roads. The configuration of the road is important - allowing for free
flow of traffic, but this does not have to mean more lanes of traffic.
Also, as the road is planned, accommodation of other transportation
m~s (bic.yr.I~~ ~nd pedestrians) should be a Qart of the road's design.
· Downtown's neighbors: This street is the "main street" for many of +61 Uo/1cJ€/)f(t~S.
downtown's neighbors. It deserves the same level of attention as we
might give River Street or Walnut Street; enhancement of this street
will have a positive effect on downtown - as the neighborhood gets
healthier, so too does the downtown.
~sue development of Broadway with a wide landscaped median and
two lane roadway as an introduction to Monticello and the downtown
area.
· Update zoning to encourage primarily residential development on
Broadway outside of downtown (limit additional retail development).
. Meet with Wright County to review plans for downtown and
Broadway; as this project is programmed at the county level, the need
for making them aware of the City's intentions is critical
Probable Costs
. The county will be making the basic roadway improvements, but the
enhancements to their program will fall to the City. The overall cost
of the improvements described in the plan (based on improvements
made from Palm Street to the area near Mississippi Shores) is estimat-
ed to be $4 million.
Funding
· Tax increment financing might be used here, but it likely could be used (Jrt tc '1fc..vt I(;,.I-f.. J
in other areas to better serve the whole of the downtown and river-
front.
. State Aid funds for roadways might be directed to this project.
."right County might be a very likely source of funds if they can be
made a part of the solution at the start.
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04/22/99 THU 12:39 FAX 1 612 271 2438 MBLCHD
IaI 0021002
BIG LAKE COMMUNITY HOSPITAL DISTRICT
HOSPlT Al - 1013 Han: Blvd., Monticello, MN 55362
,. NURSING HOME - 1104 E. River Str~'el, MOrllicello, MN 553(:i:.!
v _\~ .
1fv'1E ,~,""" COUNSELING CENTER - 407 Wasnlngton, MOnltClllln, MN 55.U.2
o TO AMBULANCE SERVICE - 1013 Hart Hlvd., Montic;c;lIu. MN 55Jl:l2
(612) 295.2945
(612) 295.5116
(612) 295-4001
(&12) 295-2111
-MEMORANDUM.
DATE:
TO:
FROM:
RE:
April 21. 1999
Monticello Mayor & City Council
Barb Schwientek, Executive Director
CSAH 75
City Project # 98-17C
.
The proposed improvement and upgrade of County Road 75 has raised concerns among
the Monticello-Big Lake Community Hospital District Board of Directors. The concems
arise due to the recent projections of the assessments by the City of Monticello staff and
consulting engineers.
The Hospital District has been working with the City of Monticello and Wright County to
improve the safety of County Road 75. However, it was only recently that we were made
aware of the assessments to the Hospital District regarding this project.
In reviewing the project plans and assessments, our major objection is the sidewalk
between our parking lot and county Road 75. The city staff states this sidewalk is to meet
the palhway requirements of OUt P.U.D. The P,U.D. amendment from the minutes of the
August 10, 1998 Council minutes states - "Continued work with City staff on the
location of a pathway easement cOMcction between the UR.iver Street" pathway area and
the Hart Blvd. Connection near Mississippi Sbores." The sidewalk as noted in the CSAH
7S project docs not meet the noted P.U.D. amendment.
The hospital is also bearing the cost of the signal system. We believe this is the only safe
way to control traffic between the Hospital and School intersections on a very busy
CSAH 75. This is a substantial investment for the Hospital Dislrict, The Hospital Board,
however. is requesting the city and county to cover the annual maintenance costs.
.
With the removal of the sidewalk., our projected assessments would be 5255,491.00. It is
the Hospital Districts intent to prepay the assessments to reduce any fmancing costs
involved. We are also asking the city to give us an itemized. cost for any assessments due
the Hospital District.
r~S-
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"
~BONDHUSKJ
. QUALITY TOOLS WORLDWIDE
TO: Monticello City Council
FROM: John Bondhus
DATE: April 26, 1999
RE: My Concerns and Comments on County Road 75 Project
Since I am unable to attend this meeting in person due to health issues, I have asked
Nancy Spivak to represent me, and to give to you this memo outlining my concerns on
this proposed project.
The County Road 75 Project Itself
.
Someone, either the city staff or engineering firm, decided to use a committee
(task force) to review this project. It can be very powerful when you use committees
well, but in this case, it had many difficulties. It started with the first meeting when we
decided what should be the key goals and objectives of this task force, and cost was
suggested as one of the key issues. In the typing of the minutes, cost concerns got
somewhat watered down, but it was still left in as "minimize any environmental,
economic or social impacts associated with any improvement." Unfortunately, cost was
never again allowed to be brought into the task forces discussions in more than a very
brief way. In fact, I asked several times for costs to be put on the agenda, and it was
never included for discussion - the last time, I specifically asked in writing that it be put
on the agenda, and it still was not included.
Any time any project of any type is done, there are three variables that should
be addressed: cost, quality and quantity. Without addressing all three together, things
can get out of hand.
Proposed Cost Saving Areas
Places where I think significant cost savings could be realized would be to
eliminate from the scope of the project the first two or three blocks on each end of the
project. The east end (towards Minneapolis by Total Mart) was just put in a few years
ago, and was considered suitable at that time for a long time into the future. The west
end (near the hospital and school) with nothing but a center median and a few
rearrangements, could be enhanced greatly with very little cost.
.
BONDHUS CORPORATION
1400 EAST BROADWAY P_o. BOX 660 MONTICEllO, MINNESOTA 55362 U.S.A.
TEL: (612) 295-2162 800-328-8310 (U. S. only) TELEX 1561068 BOND UT FAX (612) 295-4440
-- --
.
.
.
Secondly, I can't for the life of me understand the City's continuous and almost
obsessive need for curb and gutter in every situation. The elimination of curb and
gutter in this project, in my mind, would cut a dramatic amount from the cost (not a
slight cost reduction like the City Engineer is trying to tell us.) In this case, I believe
curb and gutter causes a safety hazard as well, because for cars that have a flat tire or
emergency, they will have absolutely no place to park by the side of the road without
being in a driving lane.
It has also been suggested to us that the costs for this curb and gutter - which
we oppose for the above reasons -- should be borne by the abutting property owners.
I can tell you that at least three of the affected property owners can't see any value
added to our property from this curb and gutter, and based on opinion of legal counsel,
do not believe the City could prove a value added to our property whereby they could
assess it as they show in their proposal. Ensuing litigation costs could raise the price of
this overall project.
There are other little goodies in the proposed project, such as the sidewalk on
the north side of the road, that would never be used by anyone as far as I can see at
the spot where it's drawn. It may be possible to draw it down closer to the Hospital
where it is less expensive, or right along the side of Hart Boulevard, but in any case, I
can't visualize people using that walkway any time - day, night or in between - because
it doesn't go from anyplace to anyplace - and we already have a bike path on the south
side of the highway for the few who do want to use it.
I am not suggesting that I am totally against this project no matter what happens.
There are some nice things about it, but I think costs should have been a major
consideration and still can be included by taking another look at the scope of this
project.
My Recommendation
I would recommend that the City put this project out to a second engineering firm
and have that second firm - for a very low cost - determine if there is validity in what I
am saying. When you build schools and houses, it's common to have more than one
engineer or architect on a project, and then to take the best proposal. The City hasn't
done this for many, many years, and this might be a good test to see what happens.
.r
.
.
.
Public Hearing
ounty State Aid Highway 75
(East Broadway Street)
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Project Location
hoJ<d
........
CSAH 75 Task Force
. MEMBERS:
. MnIDOT State Aid
. City AdministmtionlCouncil
. Wright County
. Monticello Community Partners (MCP)
. Monticello School District
. Monticello-Big Lake Hospital
. Business Representatives
. STUDY;
. CSAH 75 Corridor from TH 25 Area to 1-94
Project Location
Contacts
Jeff O' N..!!!!..--
A..L City
Adminiltr.ror
250 East Broadway
P.O, Box 1147
Monticello. MN 55362
(612) 295-2711
Ron Bray
Project Manager
WSB & Assoeiates, Inc.
350 Westwood Lake Omce
8441 Wayzata Baulovard
Minneapolis. MN 55426
(612) 541-4800
Roadway History
. 'I - Original Construction
. 1960 ~ Re-Construction TH 152
. 1973 - Tumback to Wright County (1-94 Const.)
, . 1979 - WatermainlSS (Curb & Guner)
. 1984 - 2" Overlay/Shoulders
. 1992 - Signal at CSAH 75 & CSAH 39/18
1
Traffic Volumes
ExislinE 1996 (ADT) Year 2020 (ADn
West of
TII2S 12,000 14,000-21,000
T11 25 to
CSAH 18/39 12,900 11,000- 22,525
CSAH 18139 to
1-94 Off-Ramp 8,350 14,600-17,200
1-94 OfT-Ramp to
Meadow Oak Dr. 3,500 5,5oo~.loo
ADT - Average Daily Traffic
Corridor Objectives
· Maintain/Improve the Regional Highway System
. Provide Reasonable and Safe Access 10 the
ResidenlS and Businesses in the Area
· Provide for Roadway Capacity Now and in the
Future
. Improve Aesthetics and Landscaping
. Provide for PedestrianslBicyclists
_ Looking West;
East of Hospital
Looking East; _
East of US Entrance
Crash Summary
Cedar Street to CSAH IS/39
Total No. Crash Severity
~ Rate (I) Rale(2)
.1995 20 3.71 8.66
.1996 20 3.08 6.54
.1997 17 2.97 5.20
. 1998. 17 3.39 5.43
Average IS.S 3.29 6.46
. . Oat. Through October 31, 1998 Only
'" Metro Average@ 2.2
'" Metro Average@4.4
Alternatives
Option
Descriptions
Do Nothing
2
Divided 4-Lane wi Shoulders;
No Left Turn Accommodations
3
Preferred
Divided 4-Lane wI Left Turn Lanes
& Raised Median wI Landscaping
Typical Section
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2
Council Agenda ~ 4/26/99
.
11. Consideration of reQuest bv Bill Avdt to revise a portion of the $17.000 relocation
benefit to other uses. (R.W.)
A. REFERENCE AND BACKGROUND:
At the March 8 Council meeting, the Council had established relocation benefits for bulk
tank facilities displaced by the community center project for Jeff Michaelis of Riverside
Oil and Bill Aydt of Monticello Bulk Petroleum. The package of relocation benefits
included an amount to cover the purchase of various pieces of personal property that
could not be relocated, along with an amount to avoid future legal objections, and an
estimated amount to cover the actual cost of relocating some or all of the tanks to a new
site. Benefits for JM Oil were estimated at $34,263 for the fixtures, $5,000 as the legal
settlement, and up to $25,000 for actual relocation benefits, for a total package of
$59,263. For Riverside Oil, fixtures were estimated at $35,959, $5,000 for legal
settlement, and $25,000 for actual relocation, for a total of $60,. 595.
. .
.
The above amounts were determined by our relocation consultant, Dan Wilson, to be the
legal obligation of the City in relocating the bulk tank facilities. The bulk dealers had
noted that their actual expenses for relocating to a new facility would be much higher due
to the fact that they would have to now acquire land and do site improvements that were
in addition to what is normally required at their present site. One of the additional
requirements to meet code at a new bulk tank facility would be that a concrete dike and
liner would be required to be constructed around each bulk tank complex, which is
something they did not have to do at their present location. In conversations with our
BRA attorney, Mr. Steve Bubul of Kennedy & Graven, he felt that if the City was
interested in providing additional assistance in helping these dealers relocate, we may be
able to use site improvements associated with redevelopment, which could be considered
eligible expenditures for projects within the City's Central Tax Increment Financing
District. It was the recommendation of Mr. Bubul that the Council should identify a
specific improvement that was an additional requirement of the bulk oil dealers because
of their relocation and target any additional funding tied to this specific improvement.
Based on this recommendation, the Council had approved providing each bulk oil dealer
an additional $17,000 to be used toward the cost of constructing a protective diking
system around their new tank facility contingent upon the following:
1. Both facilities are relocated.
2. The bulk oil dealers enter into a signed agreement accepting the relocation
benefits offered 30 days prior to their relocation date.
3. The relocation be completed by June 18, 1999.
.
4.
If the relocation does not occur, the funding program would consist of the
City paying relocation benefits minus the cost of demolition only.
20
Council Agenda - 4/26/99
.
The intent of the additional funding was, as I noted, to provide a redevelopment grant in
an amount equal to the cost of constructing the protective diking system that was
estimated to be $17,000.
After the relocation benefits were established, Mr. Aydt has indicated he is unable to find
a suitable site to relocate his tanks to and has not been able to find the financing nor the
appropriate site to build a new facility. As a result, it is very likely that Mr. Aydt will not
be expending funds for building a diking system, and he has requested the ability to use
these funds for other purposes. I informed Mr. Aydt that I did not feel the funds could be
used for any other improvements and would only be available to either party if they
actually relocated to their own site, owned their own property, and built their own diking
system as outlined in the Council action.
Mr. Michaelis has proceeded to acquire property adjacent to Electro Industries and is in
the process ofrelocating his facility at this time. It is my understanding that Monticello
Bulk Petroleum (Bill Aydt) will be leasing tank space from Riverside Oil and will not
own any land or be a partner in Riverside Oil property. Technically speaking, Mr. Aydt
would only be eligible for the relocation benefits of the fixtures and other costs totaling
$59,263, as it is obvious he will not be constructing a dike on property he owns.
.
Because Mr. Aydt has not been able to find a suitable site to acquire for a bulk oil facility,
he is now requesting that the City Council alter its relocation benefit action and allow him
to utilize the additional $17,000 for acquisition of an above-ground fuel vault that he
would use to continue his limited retail sales to local truckers. As you may recall,
Mr. Aydt used to have limited sales on a retail basis to various truckers who would fuel
up at his bulk tank facility on occasion. Mr. Aydt would like to continue this
arrangement and apparently has an agreement with Mr. Michaelis to allow him to place
this above-ground fuel vault on the Riverside site. The question now becomes whether
the Council wants to alter its original action of providing the $17,000 for diking as
recommended by the HRA attorney and instead allow these funds to be used for other
purposes. The proposed purchase of an above-ground fuel vault would not necessarily be
considered a site improvement as recommended by the HRA attorney, Steve Bubu1. The
rationale for originally agreeing to a redevelopment grant of an additional $17,000 was to
help defray the cost of the additional protective diking that these dealers would be
required to install because of our forcing relocation early, and it may be hard to tie in the
acquisition of a fuel vault as meeting this intent.
B. ALTERNATIVE ACTIONS:
1.
The first alternative would be for the Council to reaffirm its previous relocation
benefit decision and provide the additional $17,000 funding only for construction
of protective diking at a new site acquired by each dealer.
.
This was the intent of the additional redevelopment grant amount as
recommended by the HRA attorney, Steve Bubul.
21
Council Agenda - 4/26/99
.
2. The Council could modify the relocation benefit action by allowing Mr. Aydt to
acquire additional personal property (fuel vault) with the redevelopment grant
amount not to exceed $17,000.
C. STAFF RECOMMENDATION:
The original redevelopment grant assistance amount of $17,000 was recommended
originally to provide assistance to the dealers because they had indicated they would be
saddled with additional expenses totaling this amount for constructing protective diking
at a new location. Council action was to acknowledge this additional cost and approve
funding up to an additional $17,000 provided the individuals verified their expenditures
for the diking. I believe the original Council action was intended to apply only if the bulk
dealers relocated to a new site that they would own and actually incur these expenditures
as outlined. I'he fact that Mr. Aydt now wishes to use the funds for other purposes may
make it harder for the City to justify the relocation amount if used for personal property
acquisition. Nonetheless, it is a Council decision that needs to be clarified as soon as
possible so Mr. Aydt understands the benefits he would be entitled to.
D. SUPPORTING DATA:
.
Copy of previous Council agenda and action; Request by Mr. Aydt.
.
22
.
Council Agenda - 3/8/99
51.
Consideration of establishine: relocation benefits for bulk tank facilities disolaced by
Community Center.
A. REFERENCE AND BACKGROUND:
At the meeting on February 8, 1999, the City Council directed staff to continue to work
with the Bulk Tank operators toward development of a loan package with low or no
interest. It appeared that the general consensus of the Council was to make our best effort
to work within the law to provide the City Council with options for providing the
minimal supplemental assistance (via a loan) necessary to enable the relocation of the
bulk tanks. To enable the staff to have a better handle on what might be acceptable to the
Council as a whole for additional assistance for these relocations, Mayor Be1saas and
Council Member Thielen met with staff to review possible methods of assistance,
including a supplemental loan, interest subsidy assistance, or additional funds for site
acquisition or site improvements related to their relocation.
After numerous discussions with Steve Bubel, HRA attorney, and Dan Wilson, relocation
specialist, the staff and Council members involved in the discussions recommend that the
City consider providing additional relocation benefits in site improvements at a new
location by providing funding for the installation of concrete diking and liners totaling
$17,000 each.
-
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1.
Provide a 4 year no interest loan ($50,000) as part of an estimated cost of
$180,000 (per operation) expense to relocate.
The loan should be secured by a shared first position with a bank that would be
providing a companion loan. Repayment of the principal would be required in
January 2004. According to the best experts, statutes enable cities to make this
type of loan. The cost to the city under this option is $10,000. The benefit to the
relocation project is $18,000. The problem with this option is that the city does
not "get out" of the deal. It is generally preferred to have the bank provide all of
the funding and administration of redevelopment 'related loans. It also may be
difficult to find a bank that will share first position on the collateral. The reason
the City should have a shared collateral position is because our loan amount
would likely be almost as much as the bank loan amount. As a modification of
this alternative, the city could take a second position on the loan, but then the city
could face the problem of recovering the principal in the event of default.
-14-
11-'1
Council Agenda - 3/8/99
.
1.
Both facilities are relocated.
2. The bulk oil dealers enter into a signed agreement accepting the
relocation benefits offered 30 days prior to their relocation date.
3. Relocation be completed by June 18, 1999.
4. If relocation does not occur, the funding program would consist of
the City paying relocation benefits minus the cost of demolition
only.
C. STAFF RECOMMENDATION:
After reviewing all of the options for providing supplemental assistance, we have come
full circle and are now recommending providing up to $17,000 on top of the minimum
funds necessary by law. This additional funding is permissible due to the fact that the
project is in the City's TIF project area, and the City is allowed to fund site improvements
as part of a redevelopment project.
D. SUPPORTING DATA:
.
None.
.
-16-
11.-- ~
.
.
.
.
Council Minutes - 3/8/99
F. Consideration of resolution designating individuals authorized to sign checks.
Recommendation: Adopt the resolution indicating individuals authorized to sign
checks on behalf of the City. SEE RESOLUTION 99-5.
G. Consideration of quotes for telephone and computer cabling, network electronics
and fiber optic cablinQ:, securitv and closed circuit television, and paging system
for the Monticello Community Center. Recommendation: Accept quotes for the
low voltage systems for the community center and authorize staff to enter into
contracts in the amounts specified with TDS Telecom.
H. Consideration of waiving statutory liability limits for Citv insurance renewals.
Recommendation: Do not waive the monetary limits on tort liability established
by Minnesota Statute 466.04.
I.
Consideration of establishing relocation benefits for bulk tank facilities displaced
by community center. Recommendation: Provide relocation benefits to JM Oil
in the amount of $34,263 (fixtures + $5,000 legal settlement + estimated
relocation cost of $25,000 for a total of $59,263), and to Riverside Oil in the
amount of$40,959 (fixtures + $5,000 legal settlement + estimated cost of$25,000
for a total of $60,595). In addition, provide additional supplemental assistance by
providing a redevelopment grant in an amount equal to the cost of constructing
the protective diking system at a cost not to exceed $17,000 contingent upon the
following:
I. Both facilities are relocated.
2. The bulk oil dealers enter into a signed agreement accepting the
relocation benefits offered 30 days prior to their relocation date.
3. Relocation be completed by June 18, 1999.
4. If relocation does not occur, the funding program would consist of
the City paying relocation benefits minus the cost of demolition
only.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously.
6. Consideration of items removed from the consent agenda for discussion.
None.
Page 3
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a~~_llotH' fire rating. Built to slringont
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your safest alternative for your ftlel
storage and dispHnsin~J needs,
Environr1'lental Protection
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(>1'1 '1I1d:H'y I (1lItllllilllHlf 'V,Jull i~; I;' 1I1!(,+
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.,. PI CI'JuctiCH\ IJrclI;.f1chll I~Cl VfHific'd t!\ITtlIC.lll swnt
if' ii' "I prr)ll',\lll
Available in 500, 1000, 1500, 2000, 3000,
4000, 5000 and 6000 Gallon Sizes. Split
Compartment Primary Tanks Also Available
.. M I OW E 8.T
FUELYAULT @
COUPONENT LEGEND
A - FUEL DISPENSER (OPTIONAL)
8 - 7 GALLON SPILL CONTAINER
C - FILL RISER AND CAP
D - EMERGENCY VENT
E - LEVEL GAUGE
F' - CAPPED RISER
G - INSPECTION HATCH
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CAPACITY OVERALL OVERALL OVERALL APPROXIMATE
U.S. GALLONS WIDTH "W" LENGTH "L" HEIGHT "H" WEIGHT
500 5'-6 ~" 11' -8 !l2" 3'-4" 16,900
1000 5'-6 Y'2" 1 1 '-8 Y'2" 5'-0" 21,600
1500 8'-4" 13'-,3" 4'-2" 29,400
2000 8'-4" 1,3' -,3" 5'-0" .32,500
3000 8'-4" 17'-8" 5'-4" 44,600
4000 8'-4" 17' -8" 6'-6" 49,900
5000 8'-4" 17'-8" 7'-8" 55,300
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Infrastructure Products, Inc.
10 110 28th Avenue North . Plymouth. Mlnneso1'a 55441-3217
Bus: (612) 544-9182
, Fax: (612) 540-0036
February 28,1998
1. M. Oil Company
Attn. Bill Aydt
P. O. Box 684
Monticello, MN 55362
Dear Bill,
Thank you for your interest in the Cretex Midwest FuelVault.
The FuelVault is a fire and impact protected aboveground fuel storage tank. This system is listed
as a Protected Tank by the Southwest Research Institute and meets the National Fire Protection
Association, Uniform Fire Code and the Underwriters Laboratories Standards for Aboveground
Protected Storage Tanks.
The benefits of a Protected Tank include, reduced separation distances from buildings and
property lines, the dispensers can be located either on top of or adjacent to the tank (existing
dispensers may also be incorporated into the fueling system), and the vehicle impact resistance
may eliminate the need for additional barriers.
Per your request, listed below is the pricing that we discussed,
~INGLE COMPARTMENT TANK
Reinforced Concrete Slab
500 Gallon
1000 Gallon
1500 Gallon
2000 Gallon
3000 Gallon
4000 Gallon
$4,675.00
$5,435.00
$7,190.00
$8,330.00
$11,800.00
$14,125.00
15' by 6' by 8"
IS' by 6' by 8"
18' by 9' by 8"
18' by 9' by 8"
20' by 9' by 9"
20' by 9' by 9"
SP~IT COMPA!{TMENT TAN~
Reinforced Concrete Sltlb
2000 (1000/1000)
3000 (1000/2000 or1500/1500)
4000 (200012000)
$9,980.00
$13,300.00
$15,425.00
18' by 9' by 8"
20' by 9' by 9"
20' by 9' by 9"
Dealer Discount: 5%
Delivery: 3-5 weeks ARO
Tenns: Net 30 days (if not leased)
FOB: Elk River, MN
II ~,/
Council Agenda - 4/26/99
.
12. Consideration of a proposal to purchase a portion of city property at Dundas Road
and Cedar Street-Visicom. Inc. (R.W.)
A. REFERENCE AND BACKGROUND:
At the previous meeting, the Council was presented with an offer by Mr. Bruce Hamond
of Visicom, Inc., to purchase at least a I-acre parcel to accommodate a site for relocating
the former IIart Medical Clinic building currently located along Sandberg Road.
Mr. Hamond also had requested the ability to obtain an option agreement on the balance
of the property of 4.35 acres ifhe purchased the I acre.
.
The COlillcil tabled any action on Mr. Hamond's proposal to enable the staff to put a
notice in the local paper indicating that the property was for sale and that the City would
consider oiTers for use and purchase of the property. As of Thursday, April 22, the City
has not received any proposals for the purchase or use of the property other than a local
real estate agent had inquired on the expected appraised value and the cost for acquiring
2-2 Yz acres for a client. No formal proposal has been received from this real estate agent
at this time. As you may recall, Mr. llamond had obtained his own appraisal on the 5.35-
acre from R.A. Field & Associates, a copy of which was given to the Council at the last
meeting. The appraisal had indicated the value of the property at $390,000, or $72,897
per acre. Mr. Hamond had proposed a purchase price of $68,500 for I acre to
accommodate the building relocation and also wanted an option on the balance of the
property. Mr. Hamond has indicated a willingness to increase his purchase price offer on
the option land to the appraised value if the Council was agreeable to his offer for the 1-
acre parcel. If the Council is willing to provide Mr. Hamond with an option agreement, I
would suggest that a fee for the option agreement be established in addition to the sale
price and that possibly an escalator clause could be added that would increase the price of
the land per acre on an annual basis during the term of the option agreement.
.
I met with Mr. .Hamond and his engineer Wednesday to review the property and to
determine a parcel that could be suitable for the relocated medical building if the Council
was favorable on selling part of the property. Without knowing how the entire 5.35-acre
parcel could be subdivided in the future, we basically agreed that the best location at this
time would be to simply take the required space off the north end of the property and
have it front along Cedar Street. Mr. Hamond would like to have about 170 11. of frontage
along Ccdar Street, which would amount to the parcel being approximately 104 acres in
sizc. As part of this site selection, Mr. Hamond would like to also have the option to
purchase the balance of parcel #155-500-142300 for the appraised value noted. As a final
option, Mr. Hamond would also be interested in obtaining the option on thc remaining
parcel at the appraised value that lies just north of Dundas Road. As part of the site
selection, we have not determined the exact location of the sewer and water utilities, and
it is possible that the actual services arc furthcr south along Cedar Street than the lA-acre
parcel originally selected. Mr. Hamond would also be acceptable to acquiring the I-I Yz
acres out of the middle of the parcel to correspond with the utilities, but then the parcel
becomes more separated and thus could damage the value if it is not all sold to
23
Council Agenda - 4/26/99
.
Mr. Hamond at this time. From the City's standpoint, I think it would be in our best
interest to not subdivide the 1-1 ii acres out of the middle of the parcel unless we can
also agree to option or sell the remaining land to the north at the same time.
As I had noted during our last meeting, the City is in the process of obtaining its own
appraisals on seven properties that the City owns or has interest in acquiring, and the
same firm, R.A. Field & Associates, was selected to do our appraisals. Therefore, the
Council should be comfortable in knowing that the appraisal supplied by Mr. Hamond
should have the same value as our own appraisal, and the decision that remains is whether
the Council feels the value indicated is a fair value for the property today and whether we
should sell all or a part of the property at this time. With the Highway 25 improvement
project on line for this summer, and the extension of Dundas Road to Highway 25 as part
of the improvement project, I can only believe that our property will increase in value
compared to decreasing. That's not to say that the City shouldn't consider selling the
property today if a fair offer is made.
.
While the appraised value notes a per-acre cost of $72,897, this is still below the values
the City has had to recently pay when acquiring similar type properties as part of the
Highway 25 project. For example, acquisition ofland through the Sandberg South
addition next to General Rental and Monticcllo Auto Body cost the City approximately
$2.25 per sq ft. The distance away from Highway 25 is very similar to the property we
have along Cedar Street, and the appraised value of $1.67 per sq ft ($72,897/acre) docs
not seem out of line. If anything, one could argue that the value could even be higher in
the future, as T noted earlier, after the Highway 25 project is completed. Typically, larger
parcels such as ours will result in a sq ft cost that is lower than a smaller lot can
command. In all, getting the property back on the tax rolls is ultimately the goal of the
City; and as long as we obtain fair value for the property, that is all we should be looking
for.
B.
ALTERNATIVE ACTIONS:
1.
The first alternative would be to consider entering into a purchase agreement with
Mr. lIamond for his purchase of a 1-1 Y2 acre parcel to be taken out of the north
end of our property at the proposed purchase price of $68,500.
2.
The second alternative would be to agree to the sale of the 1-1 ii acres as
proposed and to also provide Mr. Hamond with an option agreement on the
remaining 4.35 acres at the appraised value of $72, 900/acre with terms and
conditions to be determined for the option agreement.
.
Under this alternative, it is suggested that the Council establish an option fee of a
certain dollar amount to be determined and possibly include an inf1ation factor on
the value depending on when the option is exercised.
24
Council Agenda - 4/26/99
.
3. The third alternative could be to sell the 1-1 Yz acre parcel and provide an option
for purchase of additional land at the higher appraised value but only option the
additional land available in parcel #155-500-142300.
Under this alternative, approximately 2 acres would still remain at the south end
of this property along Dundas Road that would be retained by the City and not
included in the option agreement.
C. STAFF RECOMMENDATION:
While the improvcments along Highway 25 will likely continue to increase property
values in this area, there does not seem to be any rcason why the City needs to keep
vacant land that we intend to put back on the tax rolls if we are offered fair value for the
property. Mr. Hamond' s proposal for the I-I Yz acres is close to appraised value and, of
course, the Council could always agree to a sale and propose your own sale pricc as a
counter. I would suggest if the City does agree to an option for some or all of the balance
of the property, the appraised value should be given serious consideration as the price and
possibly even include an inflation factor depending on how long the option was made for.
Even under an option agreement, the City could certainly continue to market the property
and an option could provide Mr. Hamond with the right of first refusal.
.
D.
SUPPORTING DATA:
Copy of appraisal summary shect; Mr. Hamond's original purchase proposal; Map
indicating area of the I-I ~ acre site.
.
25
.
R. A. Field & Associates
Federally Certified Appraisers
2057 Northeast 135th Lane
Ham Lake, Minnesota 55304
LETTER OF TRANSMITTAL
December 22, 1998
Mr. Bruce Hamond
1021 West River Street
P.O. Box 488
Monticello, Minnesota 55362
RE: 5.35 Acres Vacant Raw Commercial Land
Northeast Corner of Cedar Street and Dundas Road
Monticello, Minnesota 55362
Dear Mr. Hamond:
Pursuant to your request, we have made a careful inspection of the captioned
property, which is more particularly described elsewhere in this report, and have
made a study of the conditions affecting its value.
The estimate of value as stated in this report
definition of market value contained herein. Implicit in
value is that payment is made in cash or its equivalency.
. is conventional financing at bank/institutional rates.
appraised based upon cash or equivalent financing.
The property rights appraised consist of title in fee simple.
is predicated upon the
the definition of market
The equivalency of cash
The subject property is
By virtue of our investigation we have formed the opinion that the value of
the subject property as of December 9, 1999 is as follows:
$ 390,000
This appraisal is made subject to certain limiting conditions and assumptions
as hereinafter expressed. Such facts and information contained herein were
obtained from sources that we considered reliable and are true to the best of our
knowledge.
The following report describes our method of approach, contains data gathered
in our investigation, and demonstrates our analysis in arriving at the estimation
of market value for the subject property.
Respectfully submitted,
R. A.
Mark R. Schwa
Certified General
Real Property Appraiser
License Number 20005641
I
Jo
State Registered
al Property Appraiser
License Number 20131258
.
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Work Paper
Project:#: 990001
Project Desc: Cedar Street Commerical Property
Org Date: January 9, 1999
Rev Date: April 7, 1999
Document #:
Work Paper #: Hart_PAS_proj2B
Subject: Cedar Street Property - Purchase Agreement Specifications
Description
Target
Rick Wolfsteller
City Administrator
City of Monticello
250 Broadway E.
Monticello, MN 55362
Dear Rick,
Attached is a revised formal purchase agreement to acquire 1 acre of the avalible 5.35 acres of
PID# 155-500-42300 and PIO# 155-500-142303 on Cedar Street. Included is a formal proposal
and a complete copy of the licensed appraisal performed by R. A. Field and Associates on the
two parcels. A copy of this material is included for each council member to review prior to the
City Council meeting on Monday night.
The site plan requirements for the building, parking locations, and site landscaping call for a lot
size of 298.83' by 170.00' by 260.47' by 115.00' (see attached Plat map, Building sketch,).
Request for approval
Of the avalible 5.35 acres on PID# 155-500-142300 and 142303 (see attached), we are
requesting the City of Monticello to approve the sale of 1 acre at the purchase price of $68,500
per acre. One acre is for the location of the building, parking and site landscaping. We are also
requesting the city to approve an option in the agreement to purchase the remaining 4.35 acres
for future commerical development.
I am looking forward to presenting our project at the council meeting on Monday April 12th.
Please review this material before the meeting. Call me at 475-0242 if you have any questions.
Sincerely,
Bruce Hamond
1z,~3
.
.
.
Work Paper
Project:#: 990001 Work Paper #: HART _PAS_proj2A
Project Desc: Cedar Street COMMERCIAL PROPERTY
Org Date: 12/15/98
Rev Date: 417/99
Document #:
Subject: Cedar Street Property - Purchase Agreement Specifications
Financial Terms:
Purchase price --
Number of Acres ==
Price per Acres --
$68,500
1.00
$68,500
$1,000
Earnest money --
Dation Exercise Terms:
PID#155-500-142300 and PID#155-500-142303 is currently raw undeveloped property.
VisiCom Inc. intends to develop these properties in phases for commercial business
usage. Phase I - The Hart Memorial medical building will be moved to a section of
property PID#155-500-142300.
When the raw property for PID# 155-500-142300 and 142303 is assigned to developed
property, the option in the agreement will be exercised and full payment for the
developed acre will be made by VisiCom Inc. to the City of Monticello. Clear title for
purchased acres would be provided by the City of Monticello to VisiCom Inc.
Project Overview
My family has been residents of Monticello for 19 years. We have raised our children
here and have participated in many local and community activities. We have just
completed the renovation and upgrade of the oldest commercial building in Monticello. I
am currently a trustee and board member for the Monticello-Big Lake Community
Hospital
We have been working on the Hart medical building project since September 1998.
This project continues our commitment to revitalize viable commercial properties in
Monticello. The Hart medical building is scheduled to be demolished some time after
May 31 st of this year as part of the expansion and remodeling project for the Monticello
Ford Dealership. We have acquired the building from Dave Peterson.
11, ~~
.
.
.
Work Paper
Project:#: 990001 Work Paper#: HART_PAS_proj2A
Project Desc: Cedar Street COMMERCIAL PROPERTY
Org Date: 12/15/98
Rev Date: 4n/99
Document #:
Subject: Cedar Street Property - Purchase Agreement Specifications
Property Usage and Benefits
This is a beautiful building and has excellent features for a commercial service or a
medical practice business. The two PID locations on Cedar street that the city owns
represent ideal locations for the relocation of the building.
These properties are within the City of Monticello which make it attractive for
potential lease tenants.
They replicate a very similar land topography to the present location of the
building.
They are close to the present location which makes the physical move easier.
We believe that the development of this project will enhance the area and
supports the land use plan for the city.
We have paid for a Professional license appraisal to determine the property
value.
Re-engage property on the tax roles as property is developed.
Beautiful and fully functional 4950 sq ft building will be saved from
condemnation.
Building will be used to provide place of work for employees of business.
This constitutes a letter of intent to purchase one or two acres of property and proceed with
completing a formal purchase agreement to complete the sale.
.It, " /~ f,_/ J /*7
Bruce A. Hamond Date
President
VisiCom Inc.
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Council Agenda - 4/26/99
.
13. Consideration of adontinS! Parks Commission recommendation to shift future soccer
fields from NSP/baseball complex to Outlot A, Country Club Manor, and
authorization to seek field development grant assistance. (R.W.)
A. REFERENCE AND BACKGROUND:
City Council is asked by the Parks Commission to consider authorizing study and
potential development of Outlot A, Country Club Manor, for use as soccer fields. Until
recently, it was expected that needed soccer facilities would be developed jointly with
further development of the NSP ball field complex. Funds were budgeted for the purpose
of development of soccer fields at this location. After further study and input from the
baseball association, the Parks Commission determined that combining facilities would
not be workable and perhaps it would make sense to develop a separate soccer complex.
.
Why the need for soccer fields? According to the Soccer Club, soccer now ineludes over
600 children and young adults. Up to now, most of the field needs have been provided by
the School District at the Middle School and by Dalheimer Distributing. In addition, the
single Freeway Fields soccer field is used non-stop from April through October. These
fields together, including the privately-held Dahlheimer field, have been adequate to date
but will not satisfy the emerging need. For instance, with the growth of the sport, there
are more players playing at older age levels, which increases the need for bigger fields. In
addition, these teams are now playing in the summer, thereby competing with baseball for
field space, whereas previously soccer was limited to early spring and fall. Two years
ago, there was one ll-year-old summer team that needed the use of a large field. Now
there are 7 boys and girls teams from Monticello ranging in age from 9 to 17.
Magnifying the problem is the real possibility that Dalheimer fields will be.lost to
development. In summary, without field development soon, the Soccer Club may be
coming to the City and School District for requests to displace or share field space with
baseball and softball, which, of course, would worsen the growing pangs of these sports
as well. It is, therefore, prudent at this time to begin the process of planning for soccer
field development. The Parks Commission believes that Outlot A, Country Club Manor,
provides the City with the immediate capacity to respond.
The Parks Commission viewed Country Club Manor, Outlot A, as a prime spot for soccer
field development for the following reasons:
1. The size and rectangular space will allow efficient use for three adult soccer
fields. The three fi.elds can be subdivided into smaller fields for youth play. As
with the NSP ball fields, the site has the potential of becoming a great tournament
venue.
.
2.
The site is flat and has direct access to a water source, which will allow easy
development.
26
Council Agcnda - 4/26/99
.
3. The site has direct access to a collector road, which provides good public access
with minimal impact on adjoining residential land.
4. The site is zoned for multi-family housing but may not be the bcst location for
housing duc to the noise/proximity to the freeway. Using the space for a park
rather than for multi-family housing may be better for the community in the long
run and provide a good image of the city to visitors traveling the freeway.
5. The comprehensive park plan has identified the need for a park in this portion of
the city.
6. Legislation is currently being proposed for development of a grant program for
funding soccer fields. Information regarding the grant program and justification
for supporting soccer is attached. This program could possibly provide a revenue
source for funding a portion of the development cost.
7. The Soccer Club is very grateful for the Parks Commission's support and will
work with the City in developing and operating the site cooperatively in the same
manner that ball fields have been developed.
.
8.
$25,000 has been budgeted for soccer field development.
9. The Parks Commission looked at other potential sites, including a portion of
Montissippi Park. This option was not pursued when the Wright County Parks
Director informed us that development of an "active" play area is not consistent
with the objectives of the Wright County Parks Department.
10. At some point in the future, the fields could be relocated.
Following are some arguments against developing the site for a soccer complex:
1. The market value of the property ranges from $200,000 to $300,000 for
residential use. It may make more sense from a purely economic standpoint to try
to find land for soccer that is less valuable somewhere else and sell Outlot A,
Country Club Manor, for residential uses. This point assumes that the City would
not win grant funds to help pay for the land.
2. Although the freeway location helps to enhance the image of the community, it is
not necessarily the greatest place for playing the sport due to the noise. The grade
of the freeway matches the site, and there is very little sound buffering.
.
3.
Used field lights are in inventory that could be used to illuminate a soccer field.
The freeway/residential area may not be a good place to Llse these lights.
27
Council Agenda. 4/26/99
.--
4. There has been some interest by developers to develop owner.occupied
townhomes at this location.
B. ALTERNATIVE ACTIONS:
1. Motion to give final approval to establish Outlot A as the site for development of
four soccer fields and to authorize City staff to seek grant funds if available. This
is the recommendation by the Parks Commission. It was their view that the
location for soccer fields should be set with or without acquisition of grant funds.
This would allow the City to move forward using the $25,000 available to
develop fields immediately.
Under this alternative, City staff would work with the Soccer Club to develop a
layout for thc facility and would begin the process of seeking funds via the
Mighty Kicks Program. Further action on development of the fields to be
determined at a latcr date. Action contingent on acquisition of grant funding. As
part of this process, cost estimates and phasing of field development would be
provided to the Parks Commission and City Council for future review.
2.
Motion to give preliminary aooroval to establish Outlot A as the site for
development of four soccer fields and to authorize City staff to seek grant funds if
available. Under this alternative, use of the property becomes dependent on
obtaining grant funding.
.-..,
3. Motion to deny granting preliminary approval to establish Outlot A as the site for
development of soccer fields and request that the Parks Commission re.cxamine
thc usc of the NSP fields and/or look at other sites for soccer field development.
Apply for Mighty Kicks funding at the alternative site when selected.
Under this option, City staff would continue to work with the Parks Commission
to tind an alternative location, focusing on Montissippi Park and/or NSP area west
of the baseball fields.
Under this alternative, it is assumed that the City Council prefers to utilize the site
for housing development in part to provide a return on its investment. It could be
argued that a need for field development is real but could wait pending
identification of a different site.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator to grant preliminary approval to
investigate the development of Outlot A, Country Club Manor, with the goal of obtaining
grant funds to assist in park development. It is his view that the City has a significant
cost associated with funding delinquent tax payments, and an argument should be made
for recovering as much of this cost as possible. Obtaining grant funds that could off.set
28
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SOCCER CLUB PARTICIPATION STATISTICS - FALL 1998
IGIRLS IBOYS
FALL Team Teams FALL Team Teams Fields
IGrades 1995119961 19971 19981Size INeeded 1995119961 19971 19981Size INeeded INeeded I
Kindergrt 8 17 23 24 9 with boys 31 36 54 59 8 10.4 5.2
First 7 17 23 28 29 41 51 60
Second 12 17 24 33 10 6.1 32 52 49 58 10 11.8 9.0
Third 15 32 23 27 19 43 66 49
Fourth 8 17 33 25 10 5.2 19 26 46 56 10 1D-5 7.9
Fifth 12 25 28 35 13 22 27 41
Sixth 2 17 20 28 10 6.3 5 21 22 16 10 5.7 6.0
Seventh 3 7 14 15 7 21 15 13
Elahth 6 2 4 10 9 12 9 6 15 3 1.5
Nine 5 6 4 2 4 14 10 6
Tenth 3 5 10 5 6 9 8 7
Eleven 3 5 6 11 3 7 8 9
Twelve 2 4 4 5 1 6 6 6
Total 86 171 216 248 178 310 371 386
Percen"fG'ir1s 39% p'ercent boys 61%
Percent of last year 115% Percent of last year 104%
Total Player Participation by Grade
Boys and Girls -1998 - 99
+> t
11 60 +---+--- -_-+-
i: .~.__~:~:/Ic-.
~ 20 - .- -- ~..~-.o_-_::--'...~_.o,.
Z 0
Grades K - 12
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-+- Boys
Total Participation - 1995-1998
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. Girls
. Boys
ok Combined Total
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---ok
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. .-
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Council Agenda - 4/26/99
14.
Consideration of addine: back terrazo floor coverings to the community center
proiect. (1.0.)
A. REFERENCE AND BACKGROUND:
As you may recall, when the original community center budget was established, it
included $50,000 for terrazo floors out of the original $106,000 required to do the full
terrazo floor treatment. At the time of bid award, it was thought that perhaps cost savings
could be accrued by removing a portion of the terrazo flooring and replacing it with
another type of floor covering. This cost saving measure was applied prior to the
$387,000 grant award provided to the City. During the past few weeks, the architect has
been studying different methods for completion of a floor covering system within the
budget prescribed. According to the architect, there does not appear to be a good solution
to the problem. Using a combination of carpeting mId terrazo flooring did not appear to
be acceptable to the small group, and replacing the terrazo with vinyl floor covering is not
in keeping with the design of the facility and will ultimately cost the City more in terms
of maintenance and upkeep over the long-term. Therefore, for both aesthetic and long-
term cost reasons, Roger Belsaas and the small group are recommending to the City
Council that $56,000 be added back into the budget to allow full terrazo flooring.
In addition to this recommendation by the small group, the HRA has requested that the
Council reinstate full terrazo. It is their view that the facility needs to be a quality facility
and that funds are available in the contingency due to the grant award. Attached you will
find the current status report on the community center budget. You will see that
including the terrazo flooring in the budget will result in over $200,000 remaining in the
contingency fund. This amount includes paying Bill Aydt the additional $17,000.
According to the architect, at this stage of the project, there is very little likelihood that
there will be a need to draw from the contingency fund for change orders that would be in
excess of the balance remaining in the contingency fund. Therefore, from a project
budget standpoint, funds are available to add the terrazo back and thus save the City long-
term costs associated with the maintenance of alternative floor coverings.
B. ALTERNATIVE ACTIONS:
1. Motion to reinstate $56,000 to the community center budget to allow full terrazo
installation.
2. Motion to deny reinstating $56,000 to the community center budget.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, the community center small group,
and HRA that the full terrazo be reinstated to the community center project.
D. SUPPORTING DATA:
Latest project budget update; Excerpt from HRA minutes.
30
COMMUNITY CENTER BID BUDGET ANALYSIS
.OUNCIL ACTION -- BASE PROJECT AND ALTERNATES
Modified option 2 -- adds moveable partition
Component
Base Bid
*" ~:;;:: '~l..*~'~" . .w,:;::,*"" m~~m:;Wi'!:*.:%t
Alternate A 1 . T errauo
AltBrnale kl=- Pool Ceramic Tile
Alternate K3 - 0 rable Partition
""Iternate A4 - Sheet Flooring in Gym
Alternate A5 - Wheal Park
Alternate A6 - Fencin
e-It~~te A7 - Guard storage Shelving
Alternate AS - Millwork
Alternate SP1 Pool Finish
Alternate SP2 Raindro sand Lem Drp~-_
Alternate SP3 Water Pia structure
Alternate SP4 Rain/Lemon Pum
Alternate SP5 Lily Pad Walk
Alternate SP6 Water Slide-
Alternate SP7Spa Pools
M1 Electronic Controls
E1 Li ht Fixture in GaUe.rY_------
Subtotal
BASE BID INCLUDING SUBTRACTIONS
BASE PLUS ADDITIONS AND SUBS
':.-'::::::--:-:~X <<~~~~)1tmtltr{&llit1~i~rltt:_~~Thllit"t~
Project Contigency
Value Engineering
Arch and engineering fees
Site Acquisition and Relocation
Soils Correction
ur Removal
E Interior design
E ($325,OOO-<:limbing wall/play arealf"" removed)
Climbing Wall
Child Play Area (added back in after survey)
Rarouting utilities
Landscaping
Fees and Insurance
Inspections and Printing
Builders Risk Insurance
Audio Visual equipment
Donlar Contractors
Subract Ails
e-dd Ails
$8,032.000
:::::.~:::::::::~;~;;;::~~
$50 00
-- , 00 cC'
$23,000 cC'
OUT
---$70,100 ;,
$29,600 ;
OUI'
IN
IN
IN
~700
lI,f
IN
IN--
$18,20.0_ c:
_~,700 $259,500 c"
$7,995,300
$8,254,800
'ill:~fU__~! ..........-.'tii~;liim;1.
$150,000 cc:
($200,000)
$660.384
$410,000
$15,000
$2,500
$17,000
$183,000
$75,000
$50,000 Council
$265.440
$30,000 cC.
$73,500
$30,000
$5,000
$50.000 _,
Sub total
Grant Fllndll
Original Contingency pillS grant
Contingency adjustments
Value Engineering deficit minus Change or #1
Reduction in driveway expense - value engineering
Change order #2 - 4/8
T errazo back in?
Guard Shelving
Burlington Northern Fence
Drop box
Antenna structure
General additions/changes - latest expected change orders.
AVequipment
Added tank demolition estimate
Plywood sheeting' shift to fire proof - 4/8
Aquatics hold expense (negotiable)
Added land and relocation
Added Arch Fees
TIF site development subsidy (if approved)
.1
Remaining Contingency
Olher considerations
Walnut Street and Plaza - State aidsfTIF/Ferrel sale proceedS
Watermain relocation - Trunk fees/other
$387,000
$1537,000
$94.000
($15,000)
$3,100
$56,000 4/23
$3,000 4/23
$6,000 4/23
$4,000 4/23
$1,500 4/23
$40,000 4/23
$10,000
$10,000 4/16
$3,500 4/8
$60.000 4/16
$14,000
$10,000
$34,000 4/16
$334,100
$202,900 .---
tJ/;z/l'1~ I
BID AMOUNTS
Subtract alts Add Ails
$83,000
$8,000
$6,700
$69,000
$30,000
81,000
50,500
___$6,300
$340,500~371 ,100
$6200
$18,200
o t#J~
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.
.
.
Excerpt from the 8RA Minutes of April 14, 1999
At the HRA meeting of April 14, 1999, each commissioner reported or gave an update on the
activities of the committee they serve as the representative of the HRA. Upon Commissioner Bob
Murray's update of the activities of the Community Center Small Group, the HRA commissioners
unanimously agreed and endorsed "adding back the terrazo floor to the community center."
Additionally, the commissioners requested their endorsement be submitted to the City Council.
Itf ~ z..-.
Council Agcnda - 4/26/99
.
15. Consideration of resolution aDprovine: plans and specifications and authorizing
advertisement for bids for the Monte Hill water booster station. (1.S.)
A. REFERENCE AND BACKGROUND:
In October of 1998, City Council reviewed the feasibility study for the addition of a water
pressure boosting station for areas around the Monte Club Hill. The project is slated for a
two-phase construction process. The initial phase was intended to serve about III acres
of residential development at an estimated cost of$281,000. Of this amount, $11,000
would be direct developer cost for a pressure sustaining station. The design of the
booster station first phase has been completed, and the current project cost estimate is at
$346,185, of which $8,000 is the direct developer cost for the pressure sustaining station.
This is about a 23% cost increase. The second phase to be built later is estimated at
$140,250. This will bring the total project cost to $486,435. The ultimate service area
will be 215 acres. This brings the cost per acre to $2,262. The cost will be charged on a
per home unit basis and will be increased annually as with other fees.
Initial funding will come through money provided by a bond issue and trunk water fees.
.
B. ALTERNATIVE ACTIONS:
1.
The first alternative would be to approve the design as presented by WSB at
Monday evening's meeting and authorize advertisement for bids contingent upon
a final review of the plans and specs by City staff.
2. The second alternative would be not to proceed with the project as designed but to
make modifications as so directed by the City Council.
3. The third alternative would be not to do the project.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director, and City
Engineer that thc City Council proceed with the project as outlined in alternative #1. We
will be working with the engineer during the final plan development and bidding process.
D. SUPPORTING DATA:
Copy of Preliminary Opinion of Probable Cost for the project with new estimates for
Phase 1.
.
31
. Southeast Booster Station
City of Monticello
WSB Project No. 1129.00
City Project #98-24C
Preliminary Opinion of Probable Cost
Phasing Alternative A Pre Design Pnst Design Pre Design Post Design
Pre Hid Pre Bid
Item Phase 1 Phase 1 Phase 2 Total Total
Ruilding & Garage $50,000 $75,000 $15,000 $65,000 $80,000
Mechanical $20,000 $20,000
NSP Service $15,500 $15,500 $15,500 $15,500
Emergency Generator $44,000 $41,071 $44,000 $41,071
Controls $31 ,200 $31,200 $10,000 $41,200 $41,200
Telemctry $10,000 $10,000 $10,000 $10,000
Variable Speed Drives $45,000 $45,000 $45,000
Pumps $22,000 $22,000 $20,000 $42,000 $42,000
Hydro-pneumatic Tank- $8,000 $8,000 $8,000 $8,000
Uscd
. Piping, fittings, Valvcs $10,000 $11,000 $10,000 $20,000 $21,000
Sitc Work $5,000 $10,000 $2,000 $7,000 $12,000
Pressure Sustaining $9,000 $8,000 $9,000 $8,000
Station'
Total Construction $2114,700 $251,771 $102,000 $306,700 $353,771
Contingencics (10%) $20,470 $25,177 $10,200 $30,670 $35,377
Indirect Costs (25%) $56,000 $69,237 $28,050" $8/,000 $97287
Total Project Cost $281,170 $346,185 $140,250" $421,420" $486,435
'Developer's Cost
"Adjusted Due to Math Error
fit
,c,1
Council Agenda - 4/26/99
.
16. Consideration of a resPonse to the MOAA Board regardinl! the MOAA land use
olan. (NAC)
A. REFERENCE AND BACKGROUND:
This report is provided for additional information relating to the City's response to the
MOAA land use plan proposal. It has been suggested by some that the City should
consider the pros and cons of all its options prior to agreeing to any land use plan,
particularly one which would result in significant conflicts with the City's
Comprehensive Plan. Previous agenda information to the City Council included a
number of items which showed that the City's Comprehensive Plan was to be the basis
for the MOAA land use plan. There have been a substantial number of changes to the
basic City plan through the planning process at the MOAA. As staff has previously
noted, these changes are counter to the very intent of the MOAA agreement.
.
One option available to the City is to allow the agreement betwecn the City and the
Township to lapse following the extension date in June. Under the terms of the
agreement, the MOAA Board must adopt a land use plan by a specific date (originally
within one year of the date of the agreement). If no land use plan is adopted, the
agreement's language indicates that it will be void, and the Orderly Annexation Area
would be eliminated. Members of the Council have asked staff to provide information on
the annexation and planning process if such an event were to occur.
Annexations are controlled by Minn. Stat. 9414. Where no Orderly Annexation
Agreement exists, annexations occur in one of two ways, depending on the location of the
land and who is seeking the annexation. Generally, annexations may occur by an
ordinance adopted by the City if all of the following conditions are present:
I> Annexation is petitioned by all of the owners ofthe subject land.
I> The subject land in the petition is no more than 60 acres in area.
I> The subject land is contiguous to the then existing municipal boundary.
Under this process, the City receives the petition from the property owner and calls for a
public hearing on an annexation ordinance. After the allotted time period (usually 30
days), the City holds the hearing, adopts the ordinance, and forwards the petition to the
Municipal Board. The Municipal Board (or the State Planning Agency after 12/31/99)
signs the annexation order at its next meeting. There is no hearing or contest before the
Municipal Board, and if the statutory requirements are met, the Board has no discretion to
deny the annexation. This process is not available to cities which are subject to an
orderly annexation agreement with a township.
.
The second form of annexation process occurs when any of the required conditions are
not met. That is, the land is not contiguous, it is being petitioned by the City instead of
the land owner(s), or it is larger than 60 acres. This petition requires a hearing before the
Municipal Board. A Municipal Board hearing is like an informal trial in which each
32
.
Council Agenda - 4/26/99
party (which probably means the City and the Township, but may also mean a separate
land owner) presents evidence and witnesses to the Board, which sits as an administrative
"court. "
The practice of the Municipal Board is to insist that the parties get together and attempt to
negotiate an agreement regarding the annexation. Tfno negotiation is successful, a
hearing date is scheduled, and the parties go through with the presentation of their cases.
The Municipal Board sits as a five-member body--three permanent members and two
members from the County Board not involved in the subject territory. As with any
"judicial" decision, the outcome is not often predictable. The Board's decisions may be
appealed to District Court.
Since the Township and County representatives to the MOAA Board have not been
willing to adopt the City's proposed land use plan, staff is concerned about the ongoing
interaction with the MOAA Board as development in the annexation area suggests more
fine tuning to the land use plan. Members ofthe MOAA have expressed an
unwillingness to consider amendments and have criticized the City for Comprehensive
Plan amendments in the past. The City has spent a considerable amount of money on the
drafting and redrafting of land use plans to date, and the text support for the plans is still
to come.
.
Moreover, a number of the Board members vicw thc land use plan as more of a zoning
map, requiring detailed property line delineations, even where no development pattern is
available to provide context. It is foreseeable that even subtle variations in the future land
use will face rigorous scrutiny at the MOAA level, and very possibly denial, even though
it is the City which has the most at stake in creating and managing the land use pattern
following annexation.
Allowing the MOAA Board to adopt a land use plan which is at odds with the City's
Comprehensive Plan is highly detrimental to the City's ability to manage its land use and
growth pace, as well as the need to match development with its financial obligations. If
the MOAA Board members are unwilling to adopt a land use plan consistent with the
City's plan (as the MOAA agreement envisioned), staff does not believe that the
agreement is in the best interests of the City. The vast majority of annexations which
occur in the Monticello area comply with the conditions for annexation by ordinance.
They are typically small, contiguous, and requested by the land owners. These were the
elements which formed the backbone of the MOAA agreement. As a result, they are
designed to control leap-frog growth.
.
An additional option which changes the agreement, but keeps the OAA in place, was
suggested by Torn Salkowski at the most recent MOAA Board meeting. This option
would reinstate the "Urban Service" line into the MOAA but eliminate the land use
planning element which is in the current agreement. While this option is similar to the
method which the City and Township were using previously, we would recommend a
mechanism for increasing the Urban Service Area as it became developed. The
33
.
Council Agenda - 4/26/99
shortcoming of the previous agreement was that there was no interest on the part of the
Township to recognize or allow for new growth, and there was no time limit on the OAA
agreement. This option has appeal because it takes the MOAA out of the land use
planning business, although it may allow the MOAA to retain zoning administration
authority. The land use plan has proven to be the sticking point, even though there was
no contention on this issue envisioned when the agreement was being drafted.
This would require the City and Township to enter into a new agreement. There is no
way to know the Township's interest in this option or how long it would take to draft a
new agreement acceptable to both parties. The primary advantage to this option is that it
has some political appeal in retaining some form of City/Township agreement. It is also
better than the current situation, where the Township and County representatives have
interjected themselves into what should be a City function. It is less flexible than the
annexation by ordinance process, however, in that contiguous land may not be annexable
if it is on the wrong side of the Urban Service line but within the OAA. This brand of
line-drawing can have an artificial effect on market conditions in the area.
.
With regard to planning authority, the City will most likely have little input into land use
decisions made beyond its existing borders. State law permits cities a two-mile
extraterritorial zoning authority only where there are no Township or County regulations
in place. However, the County's current regulations call for agricultural zoning and long-
term urban development. The Township may not adopt zoning which is less restrictive
than the County's regulations.
B. ALTERNA TIVE ACTIONS:
1. Motion to approve the request of the MOAA and enter into an amendment to the
OAA agreement which substitutes the City's most recent land use plml proposal
on land west of Highway 25 for "Exhibit C" to the agreement.
2. Motion to resubmit the entire land use plan proposal to the MOAA without
amendment.
3. Motion to consider an alternative counter-proposal land use plan to the MOAA.
4. Motion to consider a renegotiation of the OAA agreement which removes land
use planning as a component of annexation.
C. STAFF RECOMMENDATION:
.
Staff does not recommend alternative #1. As noted in the text above, this course of action
leaves the land to the east of Highway 25 subject to further negotiation. In the view of
stat1~ the land use in the city should be treated as a complex unit rather than a parcel-by-
parcel series of islands. Where land use is determined for one area, the proposed use
34
Council Agenda - 4/26/99
.
affects the City's interest in another area. Moreover, the most contentious areas (such as
the Gold Nugget land) are subject to recommendations of the MOAA which are not
supported by the City's Comprehensive Plan.
Stall fully recognizes the Council's concern over housing value in new development.
This policy was made an underpinning for the development of the Goals and Policies of
the Comprehensive Plan, which has been the basis for staffs involvement and reaction to
the development proposals which have been made. 'ro better address the City's concern
for housing quality, enhancements to the City's Zoning Ordinance may be considered
which reinforce the requirements being imposed on the Gold Nugget project.
Without the cooperation of the Township or County members ofthe MOAA Board, staff
is concerned about the ongoing costs and uncertainty under the current OAA agreement.
As noted in the text, current state annexation law affords cities the opportunity to
efficiently consider annexations which are property-owner petitioned, small, and
contiguous to the city border. Between the current agreement (with the MOAA Board
proposed land use plan) and state law annexation-by-ordinance, the latter option is much
more manageable for the City. If the Township is interested, staflbelieves that a
renegotiation ofthe OAA agreement to remove land use considerations from annexation
proposals would be a solid option as well.
.
D. SUPPORTING DATA:
Letter from IDC.
.
35
.
.
.
Monticello Industrial Development Committee
April 22, 1999
Re: MOAA Land Use Plan
Dear Members of the MOAA and City Council:
After hearing an update of City Councilor MOAA discussions for consideration of the property
lying east of Silver Springs Golf Course, north of the proposed Chelsea Road, and abutting 1-94
for residential use; the Industrial Development Committee (IDC) on April 15, 1999, passed a
motion recommending the property lying east of Silver Springs Golf Course, north of the
proposed Chelsea Road, and abutting 1-94 be retained for industrial use. In other words, the
April 15 IDC motion reaffirmed the IDC's February position: The John Chadwick and Goeman
Investors properties of approximately 185 acres for industrial use; the property lying east of
Silver Springs Golf Course, north of the proposed Chelsea Road, and abutting 1-94 for industrial
use with a planned buffer to the easterly existing residential property; the property lying in the
area of the Orchard Road and abutting 1-94 for industrial use as proposed; and the Gold Nugget
property of approximately 220 acres for residential use with an area running parallel to South
Highway 25 for commercial use.
The rational of the April IDC motion was the land abutting 1-94 was better suited for industrial
use (freeway exposure is an asset) rather than residential use (freeway noise is a liability).
Respectfully submitted by the Monticello IDC.
c: IDC File
Drafted by Ollie Koropchak, Economic Development Director. &.,...
Ill" I
.
17.
.
.
Council Agenda - 4/26/99
Consideration of proposed update to the trails and pathway plan. and consideration
of authorization to study park dedication fee to include trail fee. (J.O.)
A. REFERENCE AND BACKGROUND:
In light of various projects occurring throughout the city, the Parks Commission met to
review thc existing park and trail plan and determine whether or not it would make sense
to modify the current plan to meet the emerging needs for separation of pedestrian and
vehicle traffic. The Parks Commission was also sensitive to cost issues relating to
developmcnt of the pathway system and has suggested that the City Council consider
modifying the current park dedication fee to include a pathway development surcharge.
Following is a brief review of the sections of the pathway plan that are proposed for
update along with more information on the proposal to add an additional pathway
surcharge on top of the park dedication fee.
Fallon Avenue South of School Boulevard
As you may have already noted with the Klein Farms 5th project, it is proposed that a
pathway be extended along Fallon Avenue from its current location at School Boulevard
to the entrance to the Klein Farms 5th development. Extension of a pathway along the
east side of the road will provide residents in the area with a safe route to the pathway
system at School Boulevard. After reviewing the pathway plan, the Parks Commission
noted that it might make some sense to extend a pathway down Fallon A venue to
coincide with development as it occurs to the south. As you know, the MOAA plan
identifies a large area to the south for future residential development. It is not known at
this time when this development will occur; however, when it does, there will be a need
to extend pedestrian pathways from these developing areas to the pathway on School
Boulevard, which links future residents to schools and churches. This pathway will also
link residents in this part of the community to the future overpass at Fallon A venue. For
the reasons noted above, the Parks Commission has recommended development of an off-
road pathway along Fallon A venue south of School Boulevard.
County Road 18
As you know, the County Road 18 project includes a provision for a pathway to be
constructed at some point in the future. The current plans for the project do not include
construction of the pathway; however, they do include grading necessary to install the
pathway at some point in the future. In keeping with the agreement with the County on
improvements to county roads, land areas that are necessary to accommodate pathways
require that the City purchase such land. The original plan for pathways extending to the
southeast portions of the city did not include a pathway along County Road 18 due to the
fact that the road was relatively narrow with poor sightlines and hills. In addition, the
developing portions of the community were primarily on the east side of County Road 18
where there is a pathway alignment that served that neighborhood (power line). As late
as just a few months ago, it was thought that the best way to get pedestrians to the School
Boulevard pathway from the Rolling Woods and Wildwood Ridge area would be through
36
Council Agenda - 4/26/99
.
the Wildwood Ridge development to the future water tower park and then down to
County Road 18 through the future Methodist Church property or westerly to a pathway
through the future park extending to Fenning Avenue. When it was determined that the
County would be involved in upgrading County Road 18, it became evident that it might
make sense to consider extending a pathway along County Road 18. This idea was
supported by the residents that attended a public information meeting. As a result of this
input and in light of the fact that there are some savings and efficiencies associated with
preparing for a pathway in the future on this alignment, it is suggested that the pathway
plan be adjusted to show a pathway extending along County Road 18. This pathway
would not be constructed with the County Road 18 project as noted earlier but would be
constructed at such time that funds are available. However, the pathway easement would
need to be purchased.
Mississippi River Walk Connection - BondhuslHospital District Bypass
.
Since development of the initial pathway plan, there has always been a plan for creating a
river walk connecting Mississippi Drive through the wastewater treatment plant property
to the hospital campus. Completion ofthis pathway at some point in the future would
provide residents with a wonderful opportunity to stroll along the Mississippi River and
will also provide a safe transportation link connecting residents living on the east side of
town to the downtown via the river walk. Unfortunately, at the present time, it is
impossible to make the link through the area because the City does not have complete site
control. John Bondhus owns a segment separating the City easement at Mississippi
Shores from the wastewater treatment plant property. Bondhus has indicated that at this
time he is not interested in providing the City with a pathway easement. As an alternative
to connecting through the Bondhus property, John Simola and Gregg Engle have been
working on a plan to extend the pathway from Mississippi Drive through the wastewater
treatment plant along the boundary between the Bondhus property and the City property
to Hart Boulevard. It is proposed that the pathway plan show this bypass of the Bondhus
property. Instead of running the path through Bondhus and Hospital property along the
river, the path would run along CSAH 75 all the way to Washington Street. This will
allow a direct connection of pedestrians on the east side of town to the central portion of
the community. As you recall, the City vacated Hart Boulevard which provided public
right-of-way and pedestrian access through the area. Once the roadway was vacated, the
route for pedestrian traffic passing through the area was modified by the development of
the hospital project. Unfortunately, the hospital project did not include a provision for
allowing pedestrians to walk through the site separated from traffic. It could be argued
that this is not a problem, as hospital property is public property, and people should feel
free to walk freely through a parking lot as one passes from one public pathway to the
beginning of another pathway. However, it does make some sense also to provide a
method for bikers, walkers, and rollerbladers to bypass the Hospital development via a
sidewalk running along the perimeter of the site. This issue is addressed also in the
CSAH 75 project.
.
In summary, the proposed amendment to the plan provides a temporary bypass of the
Bondhus property until such time that the pathway can be developed through the
37
Council Agenda - 4/26/99
.
Bondhus site, the alternative route through the hospital district could be pointed to as the
method for getting people on the north side ofCSAH 75 from the old part of town to
points east.
Pathway Funding Program Development
.
The City has been very fortunate in that we received hundreds of thousands of dollars for
pathway funding through the ISTEA Grant Program. This program has enabled the City
to jump-start its pathway plan through development of the pathway that runs the full
length of the community and also through future development of the pathway that will
extend from Riverroad Plaza to the Middle School, then all the way into the Meadow Oak
neighborhood. Pathways funded by the ISTEA program and by City contributions are
complemented by other pathways that have been developed through contributions made
by developers. The pathway that runs the entire length of School Boulevard was
completely funded by special assessments as well as other short pathway segments
internal to many of the subdivisions. There will be instances, however, where it will be
very difficult to assess adjoining property owners for pathways that need to be extended
into future development areas. In addition, ISTEA funding will not be available to fund
future pathway development. For these reasons, it is proposed by the Parks Commission
that the City Council consider establishing a pathway funding program whieh would be
used to collect funds from new development for extension of pathways to growing areas.
Essentially, the funding mechanism calls for establishing an average cost per lot for
extension of pathways to a developing area. Development of this fund allows the City to
pool resources from the development area and avoid the problems associated with
assessing only the adjoining property owner for the project cost. For example, in the case
of the County Road 18 project, the pathway will be extended along a number of
properties. It would be impossible and probably not fair to charge these property owners
the entire cost of the pathway that's being used by a large area. This is not to say that
adjoining property owners would not pay something for the pathway. They would pay an
amount equal to what other property owners pay based on the land area that they possess.
For example, if it is calculated that the standard per-unit pathway assessment should be
$200 per unit and a unit equals one single family residence, if a project such as the
Methodist Church site is 5 aeres in size, then it should generate 10 units. Ten units times
$200 would be a $2,000 pathway charge.
This charge would be applied to construction of pathways serving general areas;
pathways needed to connect individual residential areas to the main pathways designated
on the plan would continue to be funded directly by the developer and would not be
funded through the pathway flmd.
B. ALTERNATIVE ACTIONS:
.
Decision 1:
1. Motion to approve or modify and approve amendments to the pathway plan as
proposed by the Parks Commission.
38
Council Agenda - 4/26/99
.
2.
Motion to deny amendments to the pathway plan as proposed by the Parks
Commission.
Decision 2:
1. Motion to direct staff to complete a study determining the proper amount for the
pathway dedication fee and develop policies f()r implementation of the fee
program.
Under this alternative, City staff would complete an additional study which would
identify a pathway charge based on actual cost. The study would also identify
possible issues relating to application of the fee such as application to commercial
or multi-family residential sites. The study would also devise a method for
collecting the fee. We need to determine whether or not the fee should be paid as
an assessment at time of platting, or if it should be paid at the time of building
permit application, or perhaps the developer should be given a choice.
2. Motion to deny completing a study to determine the proper amount for a pathway
dedication fee and policies.
C. STAFF RECOMMENDATION:
.
The City Administrator recommends alternative # 1. In the survey done in 1992, it was
shown by a majority of the population that walking is a favorite pasttime of many people.
This tendency has been demonstrated clearly by the active use of the city's pathways.
Time has shown that the pathway system has become a unique and important part of the
community and is a feature that we should continue to develop and promote in order to
maintain and develop quality of life in keeping with the vision statement for the
community. People have corne to appreciate and expect being able to walk or ride bike
safely from neighborhoods to schools, parks, and other points of destination. Pathways
do not, however, come without a price. The proposal to develop a pathway funding
program would seem to make sense to help supplement city funds already dedicated to
this purpose. It also provides a method for tapping new development for the cost of
projects that are typically serving new developing areas. The cost of maintenance of
pathways will always be somewhat of an issue. Under the current proposal, ongoing
maintenance of pathways such as sealcoating and snowplowing where sensible will
continue to be funded through general taxes.
D. SUPPORTING DATA:
Maps showing proposed amendments to pathway plan.
.
39
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.
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Council Agenda - 4/26/99
18. Consideration of authorizing De!!otiations with Wrie:ht County for Drovidin!!
assessor services for the City. (R.W.)
A. REFERENCE AND BACKGROUND:
Mr. Jerry Kramber has been the City's contract assessor since 1993. Mr. Kramber has
recently notified me that he will not be renewing his contract for the upcoming year due
to other business commitments. Mr. Kramber felt that he would not have thc time to
devote to the increasing work demands the assessing position requires in Monticello.
As a result of his resignation, I contacted the new Wright County Assessor, Jerry Kritzek,
to see whether the County would have an interest in assuming the assessing duties for the
City. Previously, the County Assessor's office was interested in doing our assessment,
and they had provided bid amounts whenever we sought outside contract services.
Mr. Kritzek noted that the County was not currently staffed to provide this service, but he
would consult with the County Board to determine if they would look at hiring additional
stall in order to take on our contract. It is my understanding that if the City did not hire
an accredited assessor, it would be the obligation of the County Assessor to do our
assessing for us.
.
The County Board recently discussed the idea of taking over our assessing duties and
referred the matter to the personnel committee for further study. It was noted during their
discussion that if the County would take over our assessing duties, they would have to
hire another full-time assessor and would like some assurance that this would not be just
a one-year contract. Mr. Kritzek noted that the other major contract they have is with the
City of Buffalo, which they currently charge $7 per parcel. The City for 1998 was
charged $6.75 by Mr. Kramber, and Mr. Kritzek indicated that if the County would
provide the service in the future, the likely fee would have to increase to around $8 per
parcel for both Monticello and Buffalo.
With the amount of residential, commercial, and industrial growth we are experiencing, a
city our size is required to have assessing duties done by an accredited assessor. The
requirement for an accredited assessor makes it more difficult for the City to seek
independent contractors for this work. I believe the City could hire, through a contract
basis, a certified assessor who can work on the city parcels for one year without being
accredited but would have to be accredited for the second year of the contract. Currently,
only one or two individuals in the County Assessor's onice arc actually accredited. The
likelihood of the City obtaining quotations for this work that is less than $8 may be
difficult because of this requirement.
.
A few options would exist for the City, including simply advertising for quotations from
qualified individuals to perform our assessing duties on a contract basis or to continue
pursuing negotiating a contract with the County to assume our assessing responsibilities.
I believe the County is very interested in providing this service, as they can see a benefit
in having their office be responsible for completion of the assessment in a timely fashion
40
Council Agenda - 4/26/99
.
rather than relying on independent contractors to perform the work. With the County
pertc.mning the assessing, all of the assessment books can remain in the County
Assessor's oHice, and this allows them to have the files available to answer questions
throughout the year. Currently, independent assessors can check the books out of the
County Assessor's office to do their field work, which leaves the County without some of
this information to answer inquiries. In addition, with the County performing the
assessment duties for the two largest cities in Wright County, Buffalo and Monticello,
they can have some continuity of how they determine values for various types of
commercial and industrial properties. On the other side of the coin, with the City having
its own independent contract, there has been a feeling that the City has a little more
control on ensuring that the values properly reflect current market conditions locally
rather than relying on the County to perform the work. In reality, I'm not sure how much
latitude an independent assessor has in that they usually try to follow County guidelines
for establishing reasonable market values on a per square foot basis for houses along with
similar considerations when valuing commercial or industrial properties. In other words,
there may be more opportunity for our valuations to suffer if we have an independent
contractor who is not following the general principals that the County Assessor's office is
using rather than having the Assessor's office do all of the appraising.
B. AL TERNATIVE ACTIONS:
.
1.
The first alternative would be to authorize the Administrator to negotiate with the
County for providing assessor duties on a multi-year contract.
The Wright County Personnel Committee has agreed to consider hiring an
additional assessor, and their recommendation will be proposed to the County
Board to provide the services at an estimated rate of $8 per parcel.
2. The second alternative would be to advertise or seek RFP's from qualified
individuals to perform the work for the upcoming year.
This would be similar to what the City did in 1993 when it hired Mr. Kramber as
the independent assessor. Under this alternative, we could first determine whether
there arc qualified individuals at a reasonable price before a commitment was
made to the County.
3.
The third alternative could be to investigate the feasibility of hiring our own full-
time assessor.
.
Under this alternative, it is assumed that the assessing duties would require lIz to
2/3 of an employee's time, and we would need to establish the job description to
cover additional areas of responsibility in addition to assessing.
41
Council Agenda - 4/26/99
.
C. STAFF RECOMMENDATION:
Even though wc have not requested RFP's for assessing duties in over five years, I am
assuming that the quoted rates per parcel for a qualified accredited assessor will be near
or above $8 per parcel. In 1992, the City received quotations that ranged from $5 to $7
per parcel; and with our workload increasing requiring each new building permit to be set
up, I think the $8 rate being suggested by the County is likely to be competitive. At this
time, it is recommended that if the County is willing to provide the contracting services at
the smne rate they would charge the City of Buffalo, the City simply contract with the
County for two or three years and then review whether other arrangements arc warranted.
As such, I would recommend proceeding with alternative #1 at this time.
D. SUPPORTING DATA:
None.
.
.
42
.
.
.
Council Agenda - 4/26/99
19. Consideration of reviewin~ ordinance amendment establishing term lene:th for
Mayor. (R.W.)
A. REFERENCE AND BACKGROUND:
At a previous meeting, Council discussed what process would be necessary if the Council
wanted to reconsider the recently-established 4-year term for the Mayor. The process is
quite simple as it was last fall, and that is that the Council can simply adopt an ordinance
amendment indicating that the Mayor's term is 2 years instead of the recently-established
4 years if the Council wanted to revert back to a shorter term.
This item was originally discussed at our August 10, 1998, meeting when the ordinance
amendment was adopted creating the 4-year term to be effective January 1, 2001. The
only requirement for changing the Mayor's term is to simply adopt an ordinance
amendment at least four weeks prior to the closing date for filing of candidacy for the
next Mayor's election. As a reference, the motion last summer was made by Bruce
Thielen, seconded by Brian Stumpf: with Clint Herbst voting in opposition to the new
term.
B. ALTERNATIVE ACTIONS:
1.
Adopt an ordinance amendment creating a 2-year term instead of a 4-year term for
Mayor.
If the Council would like to revert back to a 2-year term for the Mayor, a simple
ordinance amendment by a majority vote is all that is needed.
2. Do not adopt an ordinance amendment at this time.
This would leave the Mayor's term as 4 years effective with the next eIcction
starting January 1, 2001.
C. STAFF RECOMMENDATION:
The staff does not have a recommendation on this ordinance, as it is a policy decision of
the Council.
D. SUPPORTING DATA:
Copy of current ordinance; Copy of ordinance amendment if changed to 2-year term.
43
1-5-10:
.
1-5-11:
1-5-12:
.
SUSPENSION; AMENDMENT OF RULES: The rules and regulations of the Council
may be temporarily suspended by a majority vote of all the Council members and shall
not be repealed or amended except by a majority vote of the whole Council after notice
has been given at some preceding Council meeting.
COMPENSATION: The monthly salary for offices of Mayor and Council members shall
be as follows:
Mayor:
$450.00 per month
Council Members:
$350.00 per month
!,.
(# 124, 10/12/82)
(#163,8/22/88)
(#196,9/10/90)
(#256,9/12/94)
WORKER'S COMPENSA nON - ELECTED OFFICIALS: Pursuant to Minnesota
Statutes, Section 176.011, Subdivision 9, Clause 6, the elected officials of the City of
Monticello are hereby include in the coverage ofthe Minnesota Worker's Compensation
Act.
(#168, 1/23/89)
MA YORAL TERM: Pursuant to Minnesota Statutes 412.022, the term of an electcd
mayor shall be four (4) years, effective January 1,2000.
If-I
MONTICELLO CITY ORDINANCE
TITLE IIChpt S/Page 5
.
.
.
ORDINANCE AMENDMENT NO.
THE CITY COUNCIL OF MONTICELLO HEREBY ORDAINS THAT ORDINANCE
SECTION 1-5-13 RELATING TO TIlE MAYOR TERM BE AMENDED TO READ AS
FOLLOWS:
1-5-13:
Mayoral Term. Pursuant to Minnesota Statutes 412.022, the term of an
electcd mayor shall be two (2) ycars, effective January 1, 2001.
Adopted this 26th day of April, 1999.
Mayor
ATTEST:
City Administrator
Iii ., 2-
BRC FINANCIAL SYSTEM
04/15/1999 09:59;54
.
Schedule of Bills
CITY OF MONTICELLO
GL050S-V06.00 COVERPAGE
GL540R
Report Selection:
RUN GROUP... D415
COMMENT... 4/15 CKS
DATA-JE-ID
DATA COMMENT
~----~-------- ------------------------
D-04151999-830 4/15 CKS
Run Instructions:
Jobo Banner Copies Form Printer Hold Space LPI Lines CPI
J 01 Y S 6 066 10
.
.
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
04/15/1999 09:59:55 Schedule of Bills GL540R-V06.00 PAGE 1
.DOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
A E MICHAELS
PARKS 14.24 MISC OPERATING SUPPLIES 225.45201.2199 42462 830 00051
A M LEONARD INC
PARKS 114.74 MISC OPERATING SUPPLIES 225.45201.2199 014616360101 830 00052
AME GROUP
STREETS 78.33 MISC OPERATING SUPPLIES 101.43120.2199 403 830 00055
AMERICAN PLANNING ASSOCI
PLANNING 7.00 DUES, MEMBERSHIP & SUBSC 101,41910,4330 935584 830 00053
AMERICAN TEST CENTER
STREETS 420,68 REPAIR & MTC - VEHICLES 101,43120.4050 9900797-IN 830 00050
ANDERSON/GARY
ST BLDG CODE AMEND, REIM 14.00 BOOKS & PAMPHLETS 101.42401.4350 830 00054
BERLIN TIRE CENTERS, INC
STREETS 237.51 VEHICLE REPAIR PARTS 101.43120.2211 2807448 830 00056
BERTELSON OFFICE SUPPLIE
.TA PROC 51. 12 MISC OFFICE SUPPLIES 101.41920,2099 6471910 830 00057
TA PROC 51.12 MISC OFFICE SUPPLIES 101.41920.2099 6471911 830 00058
102.24 *VENDOR TOTAL
CHEMSEARCH
PARKS 428.99 CHEMICAL PRODUCTS 225.45201,2160 360217 830 00059
CLARK FOOD SERVICE, INC.
CH 40.24 MISC OPERATING SUPPLIES 101,41940.2199 V299665 830 00061
CH 25.70 MISC OPERATING SUPPLIES 101.41940.2199 0294613 830 00060
65.94 *VENDOR TOTAL
CUB FOODS - MONTICELLO
DEP REG 16,53 CLEANING SUPPLIES 101.41990.2110 830 00062
CULLIGAN
RENTAL HOUSE 24.92 'RENT AL HOUSE EXPENSES 240.49201.4381 830 00063
DAHLHEIMER DISTRIBUTING
3.363.15 BEER 609,49750.2520 43659 830 00014
.~ 49.85 MISC TAXABLE 609.49750.2540 43660 830 00012
349.75 BEER 609,49750.2520 43885 830 00013
3,762,75 *VENDOR TOTAL
om-umts~~
.ns a Mi" UIL ALERT :J /1. 1 ~ OTIIER EOI:II~IlI~~T lel.4Jl~g,SSOl 19r589Bl 830 00139 ~
~~V
.~~~
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
~5/1999 09,59,55 Schedule of Bills GL540R-V06.00 PAGE 3
OR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE
HAMCO DATA PRODUCTS
LIO STORE 61.15 MISC OFFICE SUPPLIES 609.49754.2099 992267 830 00075
HARRY'S AUTO SUPPLY
ICE & SNOW 24.83 EQUIPMENT REPAIR PARTS 101.43125.2210 830 00123
PW INSP 14.80 MISC OPERATING SUPPLIES 101.43115.2199 830 00124
SEWER 12.12 MISC OPERATING SUPPLIES 602.49490.2199 830 00125
SEWER 217.86 VEHICLE REPAIR PARTS 602.49490.2211 830 00126
PW INSP 8.00 VEHICLE REPAIR PARTS 101.43115.2211 830 00127
STREETS 104.76 MISC OPERATING SUPPLIES 101.43120.2199 830 00128
PARKS 49.36 SMALL TOOLS & EQUIPMENT 225.45201.2410 . 830 00129
STREETS 549.44 VEHICLE REPAIR PARTS 101.43120.2211 830 00130
PARKS 33.29 VEHICLE REPAIR PARTS 225.45201.2211 830 00131
. SHOP 22.89 SMALL TOOLS & EQUIPMENT 101.43127.2410 830 00132
SHOP 10.53 EOUIPMENT REPAIR PARTS 101.43127.2210 830 00133
SHOP 141. 96 MISC OPERATING SUPPLIES 101.43127.2199 830 00134
FIRE 4.46 MISC OPERATING SUPPLIES 101.42201.2199 830 00135
PARKS 35.48 EQUIPMENT REPAIR PARTS 225.45201.2210 830 00136
1,229.78 *VENDOR TOTAL
HOGLUND TRANSPORTATION
l!IIIiRTLANO EXPRESS 5,873.67 PROF SVR - HEARTLAND BUS 610.49801.3060 83894 830 00076
I OFFICE SOLUTIONS
LI BRARY 47.52 MAINTENANCE AGREEMENTS 211.45501.3190 23359226 830 00194
IVY DAHLGREN
4 TREES @ $30.00 120.00 TREE REPLACEMENT 224.46102.4391 D. ELM DISEASE 830 00064
JAM'N JO ESPRESSO STOP
PLANNING 14.48 MISC OTHER EXPENSE 101.41910.4399 830 00077
JME OF MONTICELLO
FIRE DEPT 65.00 REPAIR & MTC - VEHICLES 101.42201.4050 4041 830 00079
PARKS 980.58 MISC OPERATING SUPPLIES 225.45201.2199 4045 830 00078
1,045.58 *VENDOR TOTAL
JOHNSON BROS WHOLESALE L
11. 05 FREIGHT 609.49750.3330 963807 830 00029
27.99 MISC TAXABLE 609.49750.2540 963807 830 00030
489.85 WINE 609.49750.2530 963807 830 00031
528.89 *VENDOR TOTAL
KEN'S 66 SERVICE
BLDG INSP 22.39 REPAIR & MTC - VEHICLES 101.42401.4050 306570 830 00080
LAB SAFETY SUPPLY INC.
_KS 158.89 CLOTHING SUPPLIES 225.45201.2111 98511470 830 00081
RKS 102.40 CLOTHING SUPPLIES 225.45201.2111 99932151 830 00195
261.29 *VENDOR TOTAL
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
~5/1999 09,59,55 Schedule of Bills GL540R-V06.00 PAGE 4
DOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll FIP 10 LINE
LARSON'S ACE HARDWARE
LIQUOR 23.91CR MISC OPERATING SUPPLIES 609.49754.2199 830 00082
PW ADM 5.62 MISC OPERATING SUPPLIES 101.43110.2199 830 00083
PW ADM 11. 87 CLEANING SUPPLIES 101.43110.2110 830 00084
PW INSP 50.65 MISC OPERATING SUPPLIES 101.43115.2199 830 00085
FIRE DEPT 11.70 REPAIR & MTC - VEHICLES 101.42201.4050 830 00086
WATER 8.37 SMALL TOOLS & EQUIPMENT 601.49440.2410 830 00087
WATER 252.29 IMPROVEMENTS 601.49440.5301 830 00088
STREETS 9.55 MISC OPERATING SUPPLIES 101.43120.2199 830 00089
SLOG INSP 25.53 REPAIR & MTC - VEHICLES 101.42401.4050 830 00090
SHOP 9.01 EQUIPMENT REPAIR PARTS 101.43127.2210 830 00091
CH 15.73 MISC OPERATING SUPPLIES 101.41940.2199 830 00092
WATER 74.26 MISC OPERATING SUPPLIES 601.49440.2199 830 00093
SHOP 135.73 MISC OPERATING SUPPLIES 101.43127.2199 830 00094
PARKS 12.02 IMPROVEMENTS 225.45201.5301 830 00095
PARKS 3.18 VEHICLE REPAIR PARTS 225.45201.2211 830 00096
PARKS 6.57 EQUIPMENT REPAIR PARTS 225.45201.2210 830 00097
PARKS 21.80 SMALL TOOLS & EOUIPMENT 225.45201.2410 830 00098
PARKS 13.38 CLEANING SUPPLIES 225.45201.2110 830 00099
SHADE TREE 6.37 MISC OPERATING SUPPLIES 224.46102.2199 830 00100
PARKS 146.50 MISC OPERATING SUPPLIES 225.45201.2199 830 00101
fBRARY 19.10 CLEANING SUPPLIES 211.45501. 2110 830 00102
SRARY 1. 37 MISC OPERATING SUPPLIES 211.45501.2199 830 00103
;)TREETS 9.33 VEHICLE REPAIR PARTS 101.43120.2211 830 00104
AN SHELTER 27.19 MISC OPERATING SUPPLIES 101.42701.2199 830 00105
DATA PROC 34.58 MISC OTHER EXPENSE 101.41920.4399 830 00106
WATER 53.24 UTILITY SYSTEM MTCE SUPP 601.49440.2270 830 00107
11.16 MISC OPERATING SUPPLIES 601.49440.2199 830 00167
952.19 *VENDOR TOTAL
M,B.P.
FIRE 43.14 MOTOR FUELS 101.42201.2120 28651,28754 830 00119
STREETS 978.45 MOTOR FUELS 101.43120.2120 28708, 28731 830 00120
1,021. 59 *VENDOR TOTAL
MARCO BUSINESS PRODUCTS,
CH ADM 2,035.82 MAINTENANCE AGREEMENTS 101.41301.3190 830 00196
WWTP FAX MACHINE 1, 149.71 FURN ITURE & FIXTURES 602.49480.5601 830 00197
3,185.53 *VENDOR TOTAL
MAUS FOODS
PLANNING 26.53 MISC OPERATING SUPPLIES 101.41910.2199 830 00108
SHOP 35,18 MISC OPERATING SUPPLIES 101.43127.2199 830 00109
LI BRARY 60.77 CLEANING SUPPLIES 211.45501.2110 830 00110
122.48 *VENDOR TOTAL
MCDOWALL COMPANY
. 262.08 REPAIR & MTC - MACH & EO 101.41301.4044 004119 830 00111
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
~5/1'" 0',5',55 Schedule of Bills GL540R-V06.00 PAGE 5
OR NAME
OESCRI PTI ON AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
MEDTOX LABORATORIES
STREETS 92.00 MISC PROFESSIONAL SERVIC 101.43120.3199 019979141 830 00112
MICHELS TRUCKING, INC
LIQUOR STORE 20.00 FREIGHT 609.49750.3330 690504 830 00114
LIQUOR STORE 111. 00 FREIGHT 609.49750.3330 690504 830 00115
131.00 *VENDOR TOTAL
MIRACLE RECREATION EQUIP
PARKS-SLIDE-RIVER MILL 2,144.68 IMPROVEMENTS 225.45201.5301 478104 830 00116
MONTICELLO PRINTING
BLDG INSP 208.37 PRINTED FORMS & PAPER 101.42401.2030 830 00198
PLANNING 849.39 PRINTED FORMS & PAPER 101.41910.2030 830 00199
CH 16.99 MISC OPERATING SUPPLIES 101.41301.2199 830 00200
1,074.75 *VENDOR TOTAL
MONTICELLO TIMES
LIQUOR STORE 108.80 ADVERTISING 609.49754.3499 830 00121
DISC FOR PROMPT PAY 32.74CR DISCOUNT 101.36298 830 00201
LEGAL 3,180.53 LEGAL NOTICE PUBLICATION 101.41601.3510 830 00202
4111bSTR INSP/SNON PLON 91.00 GENERAL PUBLIC INFORMATI 101.43110.3520 830 00203
H G PERMIT/SNOWMOBILE 221.00 GENERAL PUBLIC INFORMATI 101.42401.3520 830 00204
53.60 GENERAL PUBLIC INFORMATI 101.41301.3520 830 00205
PW TRUCK FOR SALE 18.80 GENERAL PUBLIC INFORMATI 101.43110.3520 830 00206
DEP REG 52.00 GENERAL PUBLIC INFORMATI 101.41990.3520 830 00207
COMM CENTER 140.00 GENERAL PUBLIC INFORMATI 226.45122.3520 830 00208
AMCON 64.89 LEGAL NOTICE PUBLICATION 101.41910.3510 830 00209
PARK 273.00 GENERAL PUBLIC INFORMATI 101.45201.3520 830 00210
WEB SITE 350.00 PROF SVC - WEBSITE/EMAIL 101.41920.3092 830 00211
HWY 25 222.48 LEGAL NOTICE PUBLICATION 450.49201.3510 830 00212
4,143.36 *VENDOR TOTAL
MONTICELLO VACUUM CENTER
LIQUOR STORE 22.31 CLEANING SUPPLIES 609.49754.2110 22766 830 00122
LIQUOR STORE 35.34 REPAIR & MTC - MACH & EO 609.49754.4044 22820 830 00213
57.65 *VENDOR TOTAL
MOON MOTOR SALES, INC.
SHADE TREE 144.12 MISC OPERATING SUPPLIES 224.46102.2199 830 00214
PARKS 41.95 MISC OPERATING SUPPLIES 225.45201.2199 830 00215
PARKS-SHIELD 176.84 MISC REPAIR & MTC SUPPLI 225.45201.2299 830 00216
362.91 *VENDOR TOTAL
NATIONAL BUSHING PARTS &
SHOP 25.61 MISC OPERATING SUPPLIES 101.43127.2199 830 00137
.~URCE 234.07 MISC OFFICE SUPPLIES 101.41301.2099 010743-00 830 00138
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
4lIi!'5i1999 09,59,55 Schedule of Bills GL540R-V06.00 PAGE 6
OOR NAME
OESCRI PTI ON AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POlt F/P 10 LINE
NORTHERN STATES POWER CO
WATER 1.434.49 ELECTRIC 601.49440.3810 830 00228
SEWER 8.75 ELECTRIC 602.49490.3810 830 00229
STREET LIGHTS 138.12 ELECTRIC 101.43160.3810 830 00230
PARKS 102.18 ELECTRIC 225.45201.3810 830 00231
CIVIL DEFENSE 4.85 ELECTRIC 101.42501.3810 830 00232
PARKING LOTS 22.38 ELECTRIC 101.43140.3810 830 00233
AN SHELTER 100.21 ELECTRIC 101.42701.3810 830 00234
1,810.98 *VENDOR TOTAL
NORTHWEST ASSOC CONSULTA
ZONING AMEND 187.00 MISC PROFESSIONAL SERVIC 101.41910.3199 8578 830 00218
RIVER MILL PARK 251.80 MISC PROFESSIONAL SERVIC 101.41910.3199 8578 830 00219
GENERAL 373.90 MISC PROFESSIONAL SERVIC 101.41910.3199 8578 830 00220
OAA PLAN 505.64 MISC PROFESSIONAL SERVIC 101.41910.3199 8578 830 00221
KJELLBERG W 102.00 MISC PROFESSIONAL SERVIC 466.49201.3199 8579 830 00222
EBERT/MARTIE LOT 136.00 MISC PROFESSIONAL SERVIC 101.41910.3199 8579 830 00223
MMC CUP 282.54 MISC PROFESSIONAL SERVIe 101.41910.3199 8579 830 00224
RIVERSIDE OIL CUP 323.00 MISe PROFESSIONAL SERVIC 101.41910.3199 8579 830 00225
AMCON 535.50 MIse PROFESSIONAL SERVIC 101.41910.3199 8579 830 00226
GOLD NUGGET 51.00 MISC PROFESSIONAL SERVIC 101.41910.3199 8579 830 00227
.ENERAL 900.00 MISC PROFESSIONAL SERVIC 101.41910.3199 8580 830 00217
3,648.38 *VENDOR TOTAL
O'NEILL/JEFF
CELL PHONE REIMB 180.96 TELEPHONE 101.41910.3210 1ST QTR 1999 830 00140
OCHS BRICK COMPANY
PARKS 95.85 MISC OPERATING SUPPLIES 225.45201.2199 76116 830 00141
OLSON & SONS ELECTRIC,
CH 140.85 MISC REPAIR & MTC SUPPLI 101.41940.2299 830 00186
CEMETARY 88.16 MISC OTHER EXPENSE 651.49010.4399 16172 830 00187
CH 53.00 MISC REPAIR & MTC SUPPLI 101.41940.2299 16181 830 00185
CH 352.34 MISC REPAIR & MTC SUPPLI 101.41940.2299 16231 830 00188
PARK RINK 1.010.50 REPAIR & MTC - OTHER 101.45201.4099 16315 830 00189
CH 53.00 MISC OFFICE SUPPLIES 101.41940.2099 16435 830 00190
CH 53.00 MISC REPAIR & MTC SUPPLI 101.41940.2299 16569 830 00191
FIRE STATION 349.00 REPAIR & MTC - MACH & EQ 101.42201.4044 16849 830 00144
STREET LIGHTING 664.50 MISC OPERATING SUPPLIES 101.43160.2199 16850 830 00143
SR CENTER 66.27 REPAIR & MTC - BUILDINGS 101.45175.4010 16859 830 00142
FIRE STATION 55.00 REPAIR & MTC - MACH & EO 101.42201.4044 16914 830 00148
STREET LIGHTING 468.34 MISC OPERATING SUPPLIES 101.43160.2199 16935 830 00145
CH 147.00 MIse REPAIR & MTC SUPPLI 101.41940.2299 16936 830 00146
CH 313.92 MISC REPAIR & MTC SUPPLI 101.41940.2299 16991 830 00149
3,814.88 *VENDOR TOTAL
~ CALL CONCEPTS, INC.
01 CALLS 204.00 MIse PROFESSIONAL SERVIC 601.49440.3199 9030496 830 00150
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
4111iS/1999 09,S9,S5 Schedule of Bills GL540R-V06.00 PAGE 7
DOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE
PATCH/FRED
4.76 TRAVEL EXPENSE 101.42401.3310 830 00151
36.05 TELEPHONE 101.42401.3210 830 00152
40.81 *VENDOR TOTAL
PAUSTIS & SONS
195.00 WINE 609.49750.2530 107204 830 00043
91.25 BEER 609.49750.2520 107205 830 00042
286.25 *VENDOR TOTAL
PHILLIPS WINE & SPIRITS
11. 05 FREIGHT 609.49750.3330 483549 830 00002
321.00 WINE 609.49750.2530 483549 830 00003
46.50 MISC TAXABLE 609.49750.2540 483549 830 00004
194.00 BEER 609.49750.2520 483550 830 00005
5.10 FREIGHT 609.49750.3330 485944 830 00008
394.00 WINE 609.49750.2530 485944 830 00009
1.70 FREIGHT 609.49750.3330 486033 830 00006
360.49 LIOUOR 609.49750.2510 486033 830 00007
1,333.84 *VENDOR TOTAL
'I
G INSP 16.76 MISC PROFESSIONAL SERVIC 101.42401.3199 830 00153
INSP 16.95 MISC PROFESSIONAL SERVIC 101.43115.3199 830 00154
PLANNING 30.54 MISC PROFESSIONAL SERVIC 101.41910.3199 830 00155
COMM CENTER 30.70 MISC PROFESSIONAL SERVIC 461.49201.3199 830 00156
94.95 *VENDOR TOTAL
PINNACLE DISTRIBUTING
388.95 MISC TAXABLE 609.49750.2540 999091 830 00010
155.00 MISC OPERATING SUPPLIES 609.49754.2199 999091 830 00011
543.95 *VENDOR TOTAL
PITNEY BOWES
PW-POSTAGE MACHINE RENT 115.85 EOU I PMENT RENTAL 101.43110.4150 5/99 TO 8/99 830 00157
PROFESSIONAL SERVICES GR
WWTP 37,095.42 PROF SRV - PSG, INC 602.49480.3080 MAY, 1999 830 00158
PURCELL'S PLUMBERY
WATER 401.30 IMPROVEMENTS 601.49440.5301 004477 830 00236
WATER 5.92 IMPROVEMENTS 601.49440.5301 0044 78 830 00237
WATER 12.12 IMPROVEMENTS 601.49440.5301 004482-1695 830 00235
LIQUOR STORE 83.30 REPAIR & MTC - MACH & EO 609.49754.4044 016283 830 00159
502.64 *VENDOR TOTAL
RED'S MOBIL
eRE STATION 143.49 REPAIR & MTC - OTHER 101.42201.4099 830 00160
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
4111i5i1999 09,59,55 Schedule of Bills GL540R-V06.00 PAGE 10
DOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
WATSON COMPANY, I NC/THE
0.35 FREIGHT 609.49750.3330 538321 830 00039
519.77 MISC TAXABLE 609.49750.2540 538321 830 00040
51.62 MISC OPERATING SUPPLIES 609.49754.2199 538321 830 00041
0.35 FREIGHT 609.49750.3330 538797 830 00036
85.49 MISC OPERATING SUPPLIES 609.49754.2199 538797 830 00037
532.08 MISC TAXABLE 609.49750.2540 538797 830 00038
1,189.66 *VENDOR TOTAL
WEST PUBLISHING COMPANY
MN SESSION LAWS 171.47 DUES, MEMBERSHIP & SUBSC 101.41301.4330 32370098 830 00182
WINE MERCHANTS, INC
3.83 FREIGHT 609.49750.3330 17171 830 00034
431.66 WINE 609.49750.2530 17171 830 00035
435.49 *VENDOR TOTAL
WRIGHT COUNTY AUDITOR~TR
SHERIFF PATROL 31.441.67 PROF SRV - LAW ENFORCEME 101.42101.3050 PATROL-4 830 00183
WRIGHT COUNTY DEPT OF HI
iE & SNOW 5.195.45 SAND 101.43125.2170 2196 830 00256
WIGHT HENNEPIN SECURITY
DEP REG 120.98 MAINTENANCE AGREEMENTS 101.41990.3190 830 00184
WRIGHT-HENNEPIN COOP ELE
WAREHOUSE 13.59 BIOSOLIOS FARM IMPROVEME 602.49480.4385 830 00257
WSB & ASSOCIATES, INC.
MAROUETTE BANK 45.25CR PROF SRV - ENGINEERING F 101.41910.3030 0000001 830 00262
GEN ENGINEERING 1,475.00 PROF SRV - ENGINEERING F 101.41910.3030 01010.00-00022 830 00258
AMCON 789.00 PROF SRV - ENGINEERING F 101.41910.3030 01010.85-00003 830 00260
WATER & SEWER STUDY 144.00 PROF SRV - ENGINEERING F 101.41910.3030 01010.97-00004 830 00261
PATHWAY 2.314.25 PROF SRV - ENGINEERING F 460.49201.3030 01125.00-00005 830 00259
4,677.00 *VENDOR TOTAL
.
8RC FINANCIAL SYSTEM
,r'/15/1999 09:59:55
DOR NAME
DESCRIPTION
REPORT TOTALS:
.
.
AMOUNT
566,863.83
Schedule of Bills
CITY OF MONTICELLO
GL540R-V06.00 PAGE 11
ACCOUNT NAME
FUND & ACCOUNT
CLAIM INVOICE PO# F!P ID LINE
RECOROS PRINTED - 000257
BRe FINANCIAL SYSTEM
.15/1999 09:59:59
FUND RECAP:
Schedule of Bills
FUND DESCRIPTION
DISBURSEMENTS
101 GENERAL FUND
211 LIBRARY FUND
224 SHADE TREE FUND
225 PARK FUND
226 COMMUNITY CENTER
240 CAPITAL PROJECT REVOLVING FD
450 96-04C HWY25/MNDOT IMPR
460 98-02C PED BRIDGE/CR 118
461 98-03C COMMUNITY CENTER
466 99-01C KJELLBERG WEST SAN S
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR FUND
610 TRANSPORTATION FUND
651 RIVERSIDE CEMETERY
69.262.64
128.76
270.49
5,227.31
801.50
24.92
222.48
2,314.25
407. 996.40
102.00
3,547.38
39,782.69
31,221.18
5,873,67
88.16
TOTAL ALL FUNDS
566,863.83
.
BANK RECAP:
BANK NAME
DISBURSEMENTS
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
535,642.65
31,221.18
TOTAL ALL BANKS
566,863.83
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT.
DATE ............
APPROVED BY
.
CITY OF MONTICELLO
GL060S-V06.00 RECAPPAGE
GL540R
-L
ROGER GUNDERSON
Golden Valley Furniture Company of Monticello
Phone 295-5300 - Monticello, Minn. 5536-
lOW~LL '<Q.W.6l" 3'Ci-i~ v.
~Ol. Monticello City Council;
Regarding the Co. Rd. 75 up-grade_. please: consider putting this projectr.on
hold unti It' next year. Two other projects are also slatedi to start this jUly,
Hiway 25 and CO..Rd. 118.. From a business stand point having both Hiway 25 and
Co.. Rd. 75 under construction at the same time could hav<<, a larg.. negitiv8' impac;
It it is a problem tor customers to get to your busi ness, then the customer- wi 11
some place else that is more convenient.
With a year delaY;I would hope the Council would look at the cost and scop~
ot this project,. is there-,s simplieri more cost:.:effective,'way tor this project!?
~-...? 3- f?;l
Sincerely,
~Af~
Sc:ott Douglas: