City Council Minutes 12-08-1997MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, December 8, 1997 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce
Thielen
Members Absent: None
2. A. Annrov 1 of 'n p~ of h sp ci 1 m ine held November 17 ] 9~q7.
Councilmember Clint Herbst stated that he did not feel a consensus
was reached regarding the proposed levy increase for 199$; however,
other Councilmembers noted that a consensus was reached for
presentation at the Truth in Taxation public hearing.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN
STUMPF TO STRIKE THE SECOND TO LAST PARAGRAPH OF THE
MINUTES. Voting in favor: Clint Herbst, Brian Stumpf. Opposed: Bill
Fair, Bruce Thielen, Roger Carlson. Motion failed.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE SPECIAL MEETING
HELD NOVEMBER 17, 1997, AS WRITTEN. Voting in favor: Bruce
Thielen, Roger Carlson, Bill Fair. Opposed: Clint Herbst, Brian
Stumpf. Motion carried.
B. Annrov 1 of 'n of hr~gp ci 1 m 'ne held November 2d_ ] 97
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRIAN
STUMPF TO APPROVE THE MINUTES OF THE SPECIAL MEETING
HELD NOVEMBER 24, 1997, A5 WRITTEN. Voting in favor: Roger
Carlson, Brian Stumpf, Bill Fair, Bruce Thielen. Abstaining: Clint
Herbst. Motion carried.
C. Annmval of 'n tea of h rea,+1 r m - +ng held November 24 1997
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING
HELD NOVEMBER 24, 1997, AS WRITTEN. Motion carried unanimously.
Page 1
Council Minutes - 12/8/97
3. Consideration of ad ipg i pms th a nda.
A.
~1tah. This item was added as 9A.
B.
~. This item was added as 17A.
4. i ., . c Comm n s/petitinnn. rnqueate" n~mnlfl;n .s,
None.
5. Consent,,,;~,gg~a.
Councilmember Clint Herbst requested that item 5D be removed from the
consent agenda for discussion.
1
A• Recommendation:
Approve the transfers as recommended by the City Administrator.
B.
Recommendation: Approve the interim use permit amendment with
the following conditions:
1. The interim use permit will terminate on August 31, 1998.
Extension of the use of the subject property for public school
purposes beyond the termination date may only be granted
through re-application to the City.
2. The District agrees to stripe the existing parking lat in a way
which maximizes the paved area for efficient parking supply
and circulation.
3. The District agrees to expand parking areas at the direction of
the City. The City will direct expanded parking based on the
City's observation of parking demand which causes the use of
an-street parking at any time.
Page 2
Council Minutes - 12/8/97
4. The use of the subject property will be for alternative classroom
use during normal school hours only and not far any other use.
5. The District may occupy the building during remodeling only at
the direction, and under conditions identified by, the Building
Official.
6. The District shall make every effort to avoid permanent changes
to the building which, in the opinion of the Building Official,
would not be characteristic of an industrial use.
7. Thirteen of the total 19 off-street parking stalls are reserved far
use by the building's lower level building occupant.
8. All applicable Building Code requirements are satisfactorily
met.
Approval is based on the finding that the proposed use will not
interfere with the City's long-range objectives of encouraging
industrial development in the area (due to the temporary nature of the
permit and the minimal alterations to the property.
C.
- .Recommendation:
Approve the zoning ordinance amendment to establish
government and public utility structures as conditional uses in the B-3
zoning district based on the finding that the conditional allowance of
government and public utility structures in the B-3 district is
consistent with the purpose of the district and comparable with other
allowed uses in the district.
SEE ORDINANCE AMENDMENT NO.3Qp.
• Approve the rezoning of the 5.p-acre parcel of land located
east of Highway 25 between I-94 and 7th Street from I-1 to B-3 based
on the finding that the rezoning is consistent with the provisions of the
comprehensive plan and is in character with the area.
- SEE ORDINANCE AMENDMENT NO.3a1.
Page 3
Council Minutes - 12/8/97
i~~~ision S: Approve the conditional use permit to allow the
establishment of a government or public utility building in a B-3
zoning district with the Following conditions:
1. The City approves the requested zoning ordinance amendment
and rezoning.
2. The City Engineer provides comment and recommendation in
regard to site access.
3. The submitted grading plan is subject to review and approval by
the City Engineer.
4. The following landscaping-related conditions are satisfied:
a. The Austrian Pine tree located in the northwest coiner of
the site is relocated so as not to obstruct vehicular
visibility for vehicles exiting onto 7th Street.
b. The Dwarf Burning Bushes located along the west side of
the parking lot are shifted westward to allow vehicle
overhang and snow storage.
c. Off-street parking and loading areas are screened from
view of Tnterstate 94 from the south.
d. The landscape plan is modified to identify seeding
specifications.
5. The site plan is revised to identify a trash handling location.
The trash handling area shall be screened from view of
neighboring properties and adjacent rights-of--way.
6. All site signage complies with applicable City requirements.
7. The site plan is revised to illustrate exterior lighting locations.
All lighting shall be arranged to deflect light away from any
residential use zone and from public streets.
8. No outside storage is permitted.
9. Any mechanical equipment erected on the roof of the principal
structure is screened so as not to be visible.
Page 4
Council Minutes - 12/8/97
10. The City reserves the right to require the construction of
additional off-street parking stalls if the need arises.
Approval is based on the finding that the use is consistent with the
provisions of the comprehensive plan and is compatible with uses in
the area.
D.
This item
was removed from the consent agenda for discussion.
E.
. Recommendation; Appoint Robbie Smith to the
Planning Commission position.
F.
Recommendation:
Authorize preparation of a Water Resource Management Plan for the
city of Monticello, which would be paid out of the trunk storm sewer
fund, at a cost of $40,000.
G.
. Recommendation: Authorize preparation of a
feasibility report addressing the alignment and construction for
proposed southeast interceptor at an estimated cost of $9,500.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN
STUMPF TO APPROVE THE CONSENT AGENDA AS RECOMMENDED,
EXCLUDING ITEM 5D. Motion carried unanimously.
6. Cnnsid ra ion of itPmn mov d from h naen agenda for ~iacuxaion.
5D. ConaidPraon of:~pmving a ontract wi .h nk nv KaLI t~r~h;tects for
design services for the Co~m~ ity. and Trainine ('ern ,tPr.
In the Assistant Administrator's staff report, Council was asked to
consider entering into a contract with Ankeny Ke11 Architects for
services relating to design and construction of the Community and
Training Center. Approval of the contract would enable the project to
proceed through phase I design, which was scheduled for completion in
early February. During phase I design, AKA would gather
information from the community and prepare schematic layouts and
detailed cast estimates of the entire facility, including a water park
and ice sheet. Near the end of phase I, schematics would be presented
Page 5
Council Minutes - 12/8/97
to the public along with alternatives for financing the water park and
ice sheet. After obtaining. feedback on alternatives, Council would then
consider authorizing phase II design and possibly consider calling for a
referendum on water and/or ice. The cost to proceed with phase I was
estimated at $160,000.
Councilmember Clint Herbst stated that he would like more
information on how the facility would be funded and how operations
and maintenance would be funded prior to spending $160,000 on
blueprints.
Mayor Fair noted that hiring the architect is part of the process that
will provide answers to those and other questions. Assistant
Administrator Jeff O'Neill added that the main goal is to determine
how the site would be used, the square footage, the cost to operate, etc.
Until that process is complete, it would be hard for the financial
consultants to define what operational expenses would be.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF TO
APPROVE THE CONTRACT WITH ANKENY KELL ARCHITECTS FOR
DESIGN SERVICES FOR THE TRAINING AND COMMUNITY CENTER
CORE FACILITY ONLY, WITH THE WATER PARK AND ICE SHEET
REMOVED UNTIL ADDITIONAL INFORMATION IS RECEIVED,
CONTINGENT ON REVIEW BY THE CITY ATTORNEY. Clint Herbst
seconded the motion but noted that he is not in favor of going ahead
without answers to his questions. Voting in favor: Brian Stumpf,
Clint Herbst. Opposed: Bill Fair, Roger Carlson, Bruce Thielen.
Motion failed.
Resident Tom Bose asked whether the taxpayers would have an
opportunity to say whether or not they want a community center. It
was his view that the City may be paying architect fees for a building
that the taxpayers don't want.
Mayor Fair responded that the core facility is being built in
conjunction with the National Guard; however, a referendum on the
ice sheet and water park remains a possibility. It was his view that it
was worthwhile to look at long-term issues and space needs for the
future and that once preparation and study of the facility is complete,
a presentation would be made to the public.
Cauncilmember Clint Herbst stated that the public should be able to
vote on whether they want a community center.
Page 6
Council Minutes - 12/8/97
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY ROGER CARLSON TO APPROVE THE CONTRACT WITH
ANKENY KELL ARCHITECTS AS PRESENTED, CONTINGENT UPON
REVIEW BY THE CITY ATTORNEY. Voting in favor: Bruce Thielen,
Roger Carlson, Bill Fair. Opposed: Brian Stumpf, Clint Herbst.
Motion carried.
7. Puhlic He~n~--Adoption of proposed aeaeRSment mll £or deliQtent
ac ntnte receivable hills and rFifi tion of ase aem nt mll t ('o y
011d1L4Z.
City Administrator Rick Wolfsteller reported that the proposed assessment
roll contains three delinquent accounts, two for blight mowing charges and
one for grading plan review of a lot. It was recommended that the delinquent
accounts be placed on an assessment roll for certification in 1998 at an
interest rate of 8%.
Mayor Fair opened the public hearing.
There being no comments from the public, Mayor Fair closed the public
hearing.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO ADOPT THE ASSESSMENT ROLL FOR THE DELINQUENT
CHARGES AS PRESENTED. Motion carried unanimously.
SEE RESOLUTION 97-60.
8. Public Ae~n'ng--Adore .,nn of 1998 b ~dg . red nsid ration of r ~nl Minn
setting .h 19t e 9g ~]~w.
City Administrator Rick Wolfsteller reported that at the initial public
hearing held on December 3, there was general agreement to keep the
proposed tax levy at the $3,883,013 amount, which would result in an
estimated 26.9%a increase in dollars to be collected in 1998. Approximately
6.3`% of the increase was for non-debt items, while the balance was due to
increased debt service requirements because of the wastewater treatment
plant expansion. The proposed levy of $3.8 million was $134,000 less than
the maximum allowed by the Department of Revenue.
Wolfsteller went on to note that the legislature made a major change in tax
capacity valuations of commercial, industrial, and residential properties,
which resulted in a 14% reduction in tax rates for commercial and industrial
properties shifted to residential. However, because the School District
received additional state aid, many property owners would see no increase in
taxes for 1998.
Page 7
Council Minutes _ 12/8/97
Mayor Fair opened the public hearing.
There being no public comment, Mayor Fair closed the public hearing.
A MOTION WAS MADE BY CLINT HERBST TO REDUCE THE LEVY BY $90,000
TO APPROXIMATELY A 23.5% INCREASE OVER 1997 AND BORROW FROM
RESERVES, WHICH WOULD BE PAID BACK WHEN THE CITY BONDED FOR
LARGER PROJECTS. It was Herbst's view that by borrowing from reserves,
the City would have more homes to help pay the debt later. In addition,
Herbst suggested that the EDA repay a portion of their funds at this time.
Motion died for lack of a second.
Mayor Fair noted that the City would be paying interest on bonds, and
current reserves may need to be used for projects that come up during the
year.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER
CARLSON TO ADOPT A RESOLUTION SETTING THE TAX LEVY
REQUIREMENTS FOR 1998 AT $3,883,013. Voting in favor: Bruce Thielen,
Roger Carlson, Bill Fair, Brian Stumpf. Opposed: Clint Herbst. Motion
carried. SEE RESOLUTION 97-61.
9A. Consideratian..af..adapting a ioint City/Townshin, re,5,g],l,il~a~~n_~S&IZlIlg~
Assistant Administrator Jeff O'Neill reported that Bill Hoffman, owner of the
Monte Club, submitted petitions For annexation of the Monte Club and
extension of sanitary sewer and possibly water service to the facility. The
requests stem from problems with the sanitary sewer system serving the site.
The total cast of connection to city systems was estimated at $68,75Q, with
$6,250 for trunk sanitary sewer service, $46,500 for the sewer access fee, and
approximately $16,000 for the cost to extend the line from its current position
to the Monte Club site. O'Neill also noted that Mr. Hallman requested that
1997 rates be used and the fatal amount be assessed for ten years.
A MOTION WAS MADE BY BRUCE THTELEN AND SECONDED BY BRIAN
STUMPF TO ADOPT A RESOLUTION REQUESTING ANNEXATION OF THE
MONTE CLUB, ADOPT A RESOLUTTON ACCEPTING PETITION FOR PUBLIC
IMPROVEMENTS AND AUTHORTZTNG FEASIBILITY/DESIGN, ESTABLISH THE
CONNECTTON FEE AT THE 1997 RATES, AND ALLOW THE OWNER TO PLACE
THE ENTIRE COST OF THE CONNECTION ON HIS TAXES AS A SPECxAL
ASSESSMENT. Motion is contingent on the owner paying the estimated cost
to prepare plans and specifications and conduct the bidding process. The
1997 fee structure is contingent on project completion in 199$. Motion
carried unanimously. SEE RESOLUTIONS 97-62 and 97-63.
Page 8
Council Minutes - 12/8/97
9. Public Hea~jng=-Consideration of vacat~ng,,,~,,,p~rtion of Hart Boulevard.
Assistant Administrator Jeff O'Neill requested that the Council continue this
item until the Monticello-Big Lake Hospital District PUD discussion under
item #13.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN
STUMPF TO CONTINUE DISCUSSION OF VACATING A PORTION OF HART
BOULEVARD TO ITEM 13A. Motion carried unanimously.
10.
~3]~11g•
Assistant Administrator Jeff O'Neill reported that Bob Danner requested a
zoning ordinance amendment to allow a trucking use and service garage in a
B-3 zone and a conditional use permit which would allow re-establishment
and expansion of the Danner Trucking operation. The damage from the
July 1 storm to Danner Trucking, which is a nonconforming use, exceeded
50% of the value of the facility; therefore, according to ordinance, it cannot be
rebuilt or expanded without an amendment to the B-3 regulations. It was
also pointed out that if the ordinance was amended to allow Danner Trucking
to operate in a B-3 zone, this type of use would also be allowed by conditional
use permit in all B-3 zones within the city.
At its last meeting, the Planning Commission recommended approval of the
ordinance amendment to allow a trucking use and service garage in a B-3
zone, which would allow Danner Trucking to apply for a conditional use
permit to continue occupancy of the property located at Dundas Road, Cedar
Street, and Highway 25. It was their view that although Danner Trucking is
not commercial in nature, on a limited scale the use could be compatible with
other B-3 uses. However, because Danner did not yet have control over the
land area necessary to support the proposed site plan, the Planning
Commission tabled his conditional use request to operate in the B-3 zone.
Another item discussed by the Planning Commission but not resolved was
the method of limiting the size of the use to avoid alarge-scale truck repair
facility occupying what would otherwise be prime retaiUcommercial land.
The proposed ordinance amendment included restriction of the amount of
area and location which could be devoted to storage of commercial trucks.
In the City Planner's report, it was noted that an interim use permit could
also be considered for Danner Trucking rather than a conditional use.
Because Danner had previously suggested that he would develop the site for
future conversion to a B-3 use, an interim use permit could accommodate
banner's business with less possibility of other B-3 areas being used for
Page 9
Council Minutes - 12/S/97
heavy truck repair. Assistant Administrator O'Neill noted that although an
interim use permit is not typically used in cases where a significant
investment is made in the property, it isn't a requirement; however, the
request would have to return to the Planning Commission for a public
hearing on an ordinance amendment establishing an interim use in the B-3
zone. City Planner Steve Grittman added that if an interim use permit is
established in the B-3 zone, anyone in a B-3 zone could apply for one;
however, the City would have more control with an interim use permit than
with a conditional use permit.
The Assistant Administrator asked Bob banner's attorney, Jim Fleming, if a
30-day delay for the interim use permit process would create a hardship.
Mr. Fleming replied that under the circumstances, it was his view that an
interim use permit would be acceptable to Mr. Danner and that he would
probably be willing to accept the 30-day delay.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT
HERBST TO APPROVE THE ORDINANCE AMENDMENT TO ALLOW TRUCK
REPAIR BY CONDITIONAL USE PERMIT IN THE B-3 ZONE. Motion was based
on the finding that the amendment would be consistent with the City's goals
in the Highway 25 corridor and would be consistent with the intent of the B-
3 district. Voting in favor: Brian Stumpf, Clint Herbst. Opposed: Bill Fair,
Roger Carlson, Bruce Thielen. Motion failed.
Mayor Fair requested that the application fees be waived far Mr. Danner if
the Council returned the item to the Planning Commission for a public
hearing on an interim use permit.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER
CARLSON TO CALL FOR A PUBLIC HEARING BY THE PLANNING
COMMISSION TO CONSIDER AN ORDINANCE AMENDMENT ESTABLISHING
INTERIM USE PERMIT IN A B-3 ZONE AND TO WAIVE THE APPLICATION
FEES FOR MR. DANNER. Motion carried unanimously.
Mr. Jim Fleming noted that his client was willing to work with the City;
however, if the item is delayed for another month and the interim use permit
is rejected, his client would be forced into Court. Mayor Fair responded that
he understood Mr. banner's position and that the Council was trying to
accommodate Mr. Danner without creating conflicts in all B-3 districts.
11. Consideration of salarv,~,chedule adjustments for 19~$_
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE
THIELEN TO APPROVE A 3°Io COST OF LIVING ADJUSTMENT FOR THE NON-
UNION PAY SCHEDULE. Motion carried unanimously.
Page 10
Council Minutes - 12/8/97
12.
annexation issues.
This item was moved to the end of the agenda as item 15A.
13. Consideration of roncep P D allow h phased ean~ eion of the LRea on
the hoanit~l camnta. Am~li an . Monticello-Big T akr Hospjtal District.
City Planner Steve Grittman reported that the Monticello-Big Lake Hospital
District proposed a planned unit development to allow for expansion of
emergency services, outpatient hospital services, the adjacent clinic, and the
Mississippi Shares senior housing facility.
Project Overview. The project was proposed to be phased in over a number
of years, ultimately resulting in an expanded off-site parking supply of
approximately 767 spaces contained in a three-level parking structure to the
west and a new parking area in the proposed vacated Hart Boulevard right-
af way. Access to the site was designed to be from County Road 75 at a
primary divided entrance/exit directly in front of the hospital main entrance.
Secondary access was proposed below the hill on River Street. Emergency
vehicle traffic and storage would be relocated east of the primary entrance,
and a helipad site was proposed adjacent to the main entrance. Currently,
helicopter landings/takeoffs occur at the airport and patients are transported
between the helipad and hospital by ambulance.
Project Issues. Qne of the primary issues raised by the proposal was access
for the hospital and nearby properties. City staff noted concern that at least
two access points to the facilities be retained to accommodate emergency
needs of the facility as well as the significant levels of traffic generated by
the project.
~.,~~,~~~~vard. The proposed vacation of Hart Boulevard for additional
parking raised an issue for the City's trucks hauling sludge from the
wastewater treatment plant (WWTP), which would have turned west onto
Hart Boulevard and then connected to County Road 75 via the previously-
planned intersection in front of the clinic building. With access to County
Road 75 cut off as proposed, the sludge trucks would need to find a new
route.
Planning Commission recommended that either Hart Boulevard remain open
or that it be extended eastward with the Hospital District participating in
the cost; however, the Hospital requested that other alternatives be
investigated.
Page 11
Council Minutes - 12/8/97
River Street Acc~~ The proposal would retain access to River Street from
the nursing home and from the lower level of the parking ramp, which would
shift a percentage of the hospital traffic from Hart Boulevard/County
Road 75 to River Street. This raised concerns of increasing traffic to a level
inappropriate for residential areas. In addition, it was proposed that a
driveway connect the County Road 75 primary access to the River Street
secondary access, which would also provide exterior access to each of the
three decks of the parking ramp.
Planning Commission recommended that the nursing home access to River
Street be maintained but that the parking ramp be redesigned to provide for
top-level access only and weather-protected ramping. The Hospital indicated
that it wished to retain the driveway connection down the hill but could
redesign the ramp.
r~]lrit;y Road 75 Access. Access to County Road 75 from the main hospital
entrance would require coordination with the School District due to the
proposed channelizatian of the county road. New medians would close left
turn access to other driveway points between Washington Street and the new
intersection at the hospital entrance. The Hospital District also requested
consideration of a signal at the new hospitaUschool driveway intersection,
which would require a traffic study before the County could consider the
request.
Planning Commission recommended that the plan provide for right-out
egress onto County Road 75 near the ramp's upper level driveway at the west
edge of the project.
Helipad Location. Also of concern at the County Road 75 access was the
proposed helipad adjacent to the main driveway, which could cause
significant congestion.
Planning Commission recommended that the Hospital provide for an
alternative helipad location, possibly on the river side of the complex.
Setback F+.ncroachment. The parking ramp was proposed to encroach into
both the buffer yard setback on the west and the River Street right-af--way
setback on the north.
Planning Commission denied the variance request and recommended that
the west building line of the parking ramp be relocated to meet the 30-ft
buffer yard requirement. They also recommended that the River Street
right-of way be vacated to avoid the setback encroachments, contingent upon
retention of City easements as necessary.
Page 12
Council Minutes - 12/8/97
Fxa,ating TtilitiPC Planning Commission recommended that the Hospital
provide plans acceptable to the City for relocation of the utilities on the west
side of the main hospital expansion and that design detail be provided to the
City Engineer and public works staff illustrating the protection of the city
storm sewer near the clinic expansion.
At the conclusion of the City Planner's presentation, City Engineer Bret
Weiss noted that there would need to be coordinated meetings with the City,
School District, and Hospital District to discuss payment for the realigned
County Road 75 access. Public Works Director John Simola added that
another item to address was who would pay to replace parking lot islands or
the helipad if the City should need to make repairs to the existing utilities
under Hart Boulevard, or perhaps the utilities should be relocated to the
County Road 75 right-of--way.
Owners of the dental clinic adjacent to the hospital stated that the dental
clinic property is privately owned but has been included in the Hospital's
PUD. They questioned how patients would access the clinic if Hart
Boulevard was vacated and what restrictions would be placed on their
property if the PUD was approved. The City Planner explained that the
proposed PUD affects only property owned by the Hospital. If the Hospital
was unable to negotiate the purchase of parcels included in the PUD, they
would have to change their plans.
Barb Schwientek, Hospital Administrator, noted that five years ago the
County required that separate egresses be established, one for the hospital
and one for the school, which resulted in a stub road being built from Hart
Boulevard to County Road 75; however, the County now requires the access
to the school and hospital to be across from each other with a median for
better control. She stated that the Hospital was working with the School and
that a trafl"ic study was currently being conducted on County Road 75 to see
if signal lights would be warranted between the Schaal and hospital. Once
the study is complete, the Hospital plans to meet with the City and also
involve the County. Schwientek also suggested that the Hospital be included
when the City Engineer and public works staff discuss alternatives for the
access to County Road 75.
Mr. Tim Sessions, architect for the Hospital District, added that they would
like to maintain the green space along the river and that MN/DOT agreed
with the proposed location of the helipad at the front of the site. He also
stated that the School District was in favor of and the County Highway
Department has granted approval for the new entrance location.
Page 13
Council Minutes - 12/8/97
AFTER DISCUSSION, A MOTION WAS MADE BY BILL FAIR AND SECONDED
BY ROGER CARLSON TO APPROVE THE CONCEPT OF THE MONTICELLO-BIG
LAKE HOSPITAL DISTRICT PUD CONTINGENT ON RESOLUTION OF ISSUES
RAISED BY CITY STAFF AND PROPERTY OWNERS AFFECTED BY THE PUD
CONCEPT, AND CONTINGENT ON RESOLUTION OF THE FOLLOWING
CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION:
1. THE PLAN IS REVISED TO:
(1) PRESERVE THE PROPOSED CITY STREET ACCESS FROM HART
BOULEVARD TO COUNTY ROAD 75 NEAR THE CLINIC
ENTRANCE, OR
(2) PROVIDE FOR EGRESS FROM THE WWTP (EAST ON THE
FRONTAGE ROAD TO AN INTERSECTION WITH CSAH 75 AND
FUTURE 7TH STREET), OR
(3) OTHER ALTERNATIVES CURRENTLY BEING STUDIED BY THE
CITY ENGINEERING AND PUBLIC WORKS STAFF.
2. MAINTAIN THE EXISTING NURSING HOME ACCESS TO RIVER STREET
BUT REDESIGN THE PARKING STRUCTURE TO PROVIDE FOR TOP-
LEVEL ACCESS ONLY AND WEATHER-PROTECTED RAMPING.
3. PROVIDE FOR RIGHT-OUT EGRESS ONTO CSAH 75 NEAR THE RAMP'S
UPPER LEVEL DRIVEWAY AT THE WEST EDGE OF THE PROJECT.
4. RELOCATE THE WEST BUILDING LINE OF THE STRUCTURE TO MEET
THE 30-FT BUFFER YARD.
5. PROVIDE FOR A HELIPAD LOCATION ACCEPTABLE TO THE CITY,
COUNTY, AND MN/DOT.
6. PROVIDE PLANS ACCEPTABLE TO THE CITY FOR THE RELOCATION
OF THE UTILITIES ON THE WEST SIDE OF THE MAIN HOSPITAL
EXPANSION.
7. PROVIDE DESIGN DETAIL TO CITY ENGINEERING AND PUBLIC
WORKS STAFF ILLUSTRATING THE PROTECTION OF THE CITY'S
STORM SEWER NEAR THE CLINIC EXPANSION.
8. VACATE THE RIVER STREET RIGHT-OF-WAY OR OBTAIN A VARIANCE
TO ALLOW SETBACK ENCROACHMENT OF BOTH CURRENT AND
PROPOSED IMPROVEMENTS, CONTINGENT UPON RETENTION OF
CITY EASEMENTS AS NECESSARY.
Public Works Director Jahn Simola requested that the Council remove
consideration of vacating River Street from the concept plan because it was
added as a modification to the PUD and needed additional study due to the
Page 14
Council Minutes - 12/$/97
major sanitary sewer trunk line located in the right-af--way. Mayar Fair
noted that the motion far approving the concept plan was contingent an all
issues being resolved, which would include the question of whether River
Street should be vacated.
City Administrator Rick Wolfsteller reported that the City was under the
assumption that the Hospital had options or ownership of the parcels
included in the PUD and that PUDs are not usually approved when the
property is not owned by the applicant. City Planner Steve Grittman
concurred and noted that development could only occur after the Hospital is
in control of the parcels.
Motion carried unanimously.
13A. -
Mayor Bill Fair opened the public hearing.
Assistant Administrator Jeff O'Neill requested that, because there were
issues yet to be resolved regarding vacation of Hart Boulevard, Council table
the public hearing until alternatives for access to the wastewater treatment
plant were resolved and a price was negotiated for the transfer of land.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE
THIELEN TO CONTINUE THE PUBLIC HEARING REGARDING VACATION OF A
PORTION OF HART BOULEVARD UNTIL ACCESS ISSUES WERE RESOLVED.
Motion carried unanimously.
14.
1nwPr. ~Pn~y residential_district. Anplicant,~,y of Monticello.
Assistant Administrator Jeff O'Neill reported that the Planning Commission
work plan calls For reviewing the HIucas property zoning designation. After
discovering that the Edgar HIucas property was being marketed far sale,
staff wanted to make sure the zoning was proper for the area. Under R-3
zoning, the site had the potential of containing 300 housing units. There was
strong agreement by the Planning Commission that R-3 development was
disfavored by the comprehensive plan, particularly the amendments made as
apart of the MCP's Downtown Revitalization Plan. The Plan recommended
a concentration of higher density residential uses in the downtown area to
facilitate a greater market for downtown business. Multiple family uses such
as the HIucas site on the fringe of the city's developing area would not be
consistent with those objectives.
Page 15
Council Minutes - 12/8/97
Originally staff had recommended light industrial zoning based on a concern
over proximity to the freeway; however, the Planning Commission did not
believe an industrial district would be appropriate in this location; and as a
result, they voted to recommend rezoning of the property from R-3 to R-2,
medium density residential, which would allow a density of 8 units/acre or
approximately 130 units.
Ms. Debbie Tibbets, owner of property adjacent to HIucas, presented a
petition to the Council requesting that the Klucas property be zoned R-2.
She also noted that many people in the area did not receive notice of the
rezoning, which is why few were present at the public hearing.
Mr. Tom Moores, administrator far the HIucas property, noted that the public
hearing notice stated that the property was being considered for light
industrial zoning; however, at the Planning Commission meeting, the I-lA
zone was discussed. He questioned what the I-lA zone was, as it was not
currently a part of the zoning ordinance.
City Planner Steve Grittman explained that the BC district had been
renamed to I-1A and that it was essentially the same as I-1 although there
were stipulations on building materials.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY ROGER CARLSON TO REZONE THE KLUCAS PROPERTY FROM
R-3 TO R-2. Motion was based on the finding that R-2 zoning provides a more
compatible transition between neighborhoods and is consistent with the
comprehensive plan. Motion carried unanimously.
SEE ORDINANCE AMENDMENT NO. 302.
15. Consideration of annrnval of channg order #9 fnr PrgjeM_. 93-14C Wastewatn_r
Facili y Egp~ygion.
Public Works Director John Simola reported that change order #9 far the
wastewater treatment plant expansion involved modifications to the contract
language for Adolfson & Peterson to change the first phase completion date
from January 1, 1998, to February 1, 1998, due to the holiday season, the
scheduling of startup and training, and the coordination and late delivery of
equipment. The items required to be completed with the first phase are SBR
tank #3; new standby generator, motor control center, and switchgear;
operation of the old equalization tank as awaste-activated sludge storage
tank; and completion of the administration building. Under the current
contract language, if phase I wasn't completed until February 1, the
contractor would owe the City $15,000 in liquidated damages.
Page 16
Council Minutes -1.2/8/97
Simola explained that the City must begin chlorinating and dechlarinating
by March 1; however, the contract documents were ambiguous in this regard.
As a trade-off For allowing a delay, staff suggested that A & P be required to
camplete the chlorination/dechlarination system by March 15. Since the
existing chlorination tank is so small, the operation of the discharge from the
SBR tanks would have to be temporarily modified from 5,000 gpm to 500-$00
gpm far 6 weeks until the new system was camplete.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY CLINT HERBST TO GRANT CHANGE ORDER #9 BY ALLOWING
ADOLFSON & PETERSON A 31-DAY EXTENSION FOR COMPLETION OF THE
FIRST TWO SBR TANKS, AND A 15-DAY EXTENSION FOR COMPLETION OF
THE ADMINISTRATION BUILDING, CONTINGENT UPON THEIR COMPLETION
OF THE CHLORINATION/DECHLORINATION SYSTEM BY MARCH 15, 1998.
Motion carried unanimously.
15A.
annexation issues.
City Administrator Rick Wolfsteller reported that Monticello Township
officials requested that a meeting be set up between the City and the
Township to discuss the annexation proposals. At the previous Council
meeting, it was suggested that a meeting be scheduled after the Township
outlined which areas of the City's proposal they were concerned about and
wanted to discuss further. Wolfsteller noted that he did receive a letter from
the Township Clerk that requested a meeting be established between the
City and the Township to discuss the original agreement proposed by the
City/Township committee but did not provide any additional background as
to what, if any of the City's counter-proposal, was unacceptable.
The City Administrator suggested that as an alternative to a joint meeting,
the Council could still consider authorizing the planner and/or attorney for
both sides to meet and come up with proposals that could be brought back to
both bodies far consideration.
Councilmember Bruce Thielen noted his concern that Township officials have
agreed to write down their concerns and stated that their attorney would
respond in writing to the City's proposal; however, neither of those
documents have been received by the City. He agreed that, at this point, it
maybe best to have the City Attorney, City Planner, and the City
Administrator meet with the Township Attorney.
Councilmember Clint Herbst suggested that the City schedule a meeting
with the Township. It was his view that the Council should not have the
attorneys making decisions far the Council.
Page 17
Council Minutes - 12/8/97
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY ROGER CARLSON TO AUTHORIZE THE CITY ATTORNEY, CITY
PLANNER, AND CITY ADMINISTRATOR TO MEET WITH THE TOWNSHIP,
WITH A SPECIFIC AGENDA ESTABLISHED, TO DISCUSS SPECIFIC CONCERNS
PRIOR TO SCHEDULING A JOINT MEETING. Voting in favor: Bruce Thielen,
Roger Carlson, Bill Fair. Opposed: Clint Herbst, Brian Stumpf. Motion
carried.
16. Consideration of bills for the first half of December.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE
THIELEN TO APPROVE THE BILLS FOR THE FIRST HALF OF DECEMBER AS
PRESENTED. Motion carried unanimously.
17. C?.t~h~Pr m~t~lers.
A. Public Works Director John Simola reported that Tim Guimont
resigned from his position of operator/mechanic and requested Council
authorization to post the position with the union and select a
replacement from the 120 applications just received for the parks
worker position.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY CLINT HERBST TO AUTHORIZE THE PUBLIC WORKS
DIRECTOR TO SELECT AN ADDITIONAL PERSON FROM THE PARKS
WORKER APPLICATIONS TO REPLACE TIM GUIMONT. Motion carried
unanimously.
B. A special Council meeting was scheduled for Monday, December 22, at
7 p.m., to consider hiring two public works employees.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
ADJOURN THE MEETING. Motion carried unanimously.
Kar Doty ,
Office Manager
Page 18