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City Council Minutes 02-12-1996MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, February 12, 1996 - 7 p.m. Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault Members Absent: None 2. Approval of minutes of the special meeting held January 18 and the regular meeting held January 22, 1996, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD JANUARY 18 AND THE REGULAR MEETING HELD JANUARY 22, 1996, AS WRITTEN. Motion carried unanimously. 3. Consideration of adding items to the agenda. City Administrator Rick Wolfsteller noted that he had received three applications for gambling license renewal from the Monticello Lions Club. It was the consensus of Council to add this item to the consent agenda. None. 5. Consent agenda. A. Consideration of waiving statutory liability insurance limits for City insuranceap ckage renewals. Recommendation: Deny waiving of the monetary limits on tort liability established by state statutes. B. Consideration of granting a seasonal 3.2 beer license to the Monticello Softball Association. Recommendation: Grant a seasonal 3.2 beer license to the Monticello Softball Association contingent upon receipt of the necessary insurance documents and appropriate fees. C. Consideration to review Greater Monticello Enterprise Fund (GMEF) Loan No 012 (Standard Iron) for compliance of the GMEF Guidelines. Recommendation: Approve the decision by the EDA to approve GMEF Loan No. 012 for Standard Iron. Page 1 Council Minutes - 2/12/96 D. Consideration of public works Operata/Mechanic appointment. Recommendation: Appoint Tim Guimont to the position of Operator/Mechanic pending completion of the required physical examination. E. Consideration of a resolution accepting petition and authorizing preparation of feasibility study for improvements to a _400 -ft extension of Dundas Road. Recommendation: Adopt a resolution accepting petition and authorizing preparation of a feasibility study for improvements to a 400 -ft extension of Dundas Road contingent upon the developer providing funds sufficient to cover the feasibility study expense. SEE RESOLUTION 96-6. F. (consideration of approving gambling license renewals for the Monticello Lions Club. Recommendation: Adopt a resolution approving gambling license renewals for the Monticello Lions Club for Hawks Sports Bar & Grill, J.P.'s Annex, and Joyner Lanes. SEE RESOLUTION 96-7. A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY SHIRLEY ANDERSON TO APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously. 6. Consideration of a conditional use permit which would allow expansion of a government utility building and structures in a PZM zone Applicant, City of Monticello. Assistant Administrator O'Neill reported that Council previously approved a conditional use permit to allow expansion of the wastewater treatment plant in a PZM zone; however, due to the purchase of additional land which would allow a redesign of the plant, the City was required to reprocess the conditional use request. He noted that the purchase of the adjacent property would result in the facility being recessed into the hill, which would reduce the visual impact of the facility as seen from CSAH 75, and would increase the setback distance from the river, thus resulting in an improved site plan. O'Neill noted that the Planning Commission reviewed the site plan and approved the conditional use permit with the suggestion that a berm be added along Hart Boulevard. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO APPROVE THE CONDITIONAL USE PERMIT WHICH WOULD ALLOW EXPANSION OF THE WASTEWATER TREATMENT PLANT IN A PZM ZONE, SUBJECT TO THE FOLLOWING CONDITIONS, EXCLUDING THE TREE CLEARCUTTING PROVISION: Page 2 Council Minutes - 2/12/96 1. Items required by code. A. Conformity with the surrounding neighborhood is maintained, and required setbacks and cited requirements are met. B. Adequate screening from neighboring uses and landscaping as provided in accordance with Chapter 3, Section 2, of the zoning ordinance. C. The provisions of Chapter 22 of the zoning ordinance are considered and satisfactorily met. D. The facility must have direct access to a county or city state aid highway. 2. Installation of odor control measures necessary to maintain or reduce the current problem. 3. City buffer yard requirements must be met on the Hoglund side of the property. The top side of the bank shall meet the buffer yard for an institutional/multi-family boundary; the lower valley side to buffer institutional/single family use. Motion is based on the finding that the facility is consistent with the character of the area, and the screening and landscaping is designed to preserve to the extent possible the value of adjoining property; the proposal is consistent with the comprehensive plan for the city; the expansion will not have an appreciable negative effect on the property to the west (Bondhus); screening and buffer yard techniques will be employed to limit the impact on the property to the east; odor control efforts have been designed into the plans. In addition, the redesigned site plan will result in less of an impact on the view of the facility from the road right-of-way. Motion carried unanimously. 7. Consideration of a conditional use permit which would allow open and outside storage and a driveway and stall aisle conditional use permit in an I-1 (light industrial) zone Applicant, Pipeline Supply/Kant-Sing Partnership. Assistant Administrator O'Neill reported that Pipeline Supply, dba Kant - Sing Partnership, is requesting a conditional use permit to allow open and outside storage and a stall aisle design conditional use permit in an I-1 zone. Pipeline Supply provides pipe to retailers for resale and provides pipe directly to contractors. The site is located at the intersection of Fallon Avenue and Dundas Road. Page 3 Council Minutes - 2/12/96 O'Neill went on to note that the plan meets all setback and parking requirements. According to the site plan, the storage area will be surrounded by a 6 -ft opaque cyclone fence, with slats installed in a basket -weave fashion to assure full opacity. Planning Commission recommended approval of the outside storage conditional use permit. In regard to the stall aisle design conditional use, the developer requested that a relatively large staging area designated as a product pick-up location be covered with a heavy granular material rather than bituminous; however, the ordinance requires that any area commonly used by the public must be paved. It is the developer's contention that a bituminous surface will not stand up to the weight and turning movements of trucks and that the number of trucks using the area will only be approximately 10 per day. O'Neill noted that the Planning Commission recommended approval of the conditional use permit; however, after further review of the site, staff now had reservations about using crushed granite in the product pick-up area, as it may set a precedent for future industrial sites. It was staff's opinion that a bituminous surface would stand up to truck traffic. Council discussed the proposed site plan in regard to the loading dock located on the front of the building facing Fallon Avenue. Council expressed concerns that semi -trucks would enter the site from Dundas Road and block traffic on Fallon Avenue in order to back up to the loading dock. Staff noted that the developer has been instructed that trucks will not be allowed to block traffic or park on Fallon Avenue. Planning Commission Chair Dick Frie stated that the Planning Commission discussed the front loading dock area at length, and it was the Commission's understanding that most of the semis would be using the outside storage area. He noted that the Planning Commission approved the conditional use permit based on the agreement with the developer that semis would not be allowed to block traffic or park on Fallon Avenue. The Public Works Director added that signage could be installed on Fallon indicating that no parking, stopping, or backing is allowed. DECISION A: AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO APPROVE A CONDITIONAL USE PERMIT ALLOWING OUTSIDE STORAGE, WITH THE CYCLONE SCREENING FENCE UTILIZING SLATS IN A MANNER THAT ACHIEVES 90% OPACITY. Motion is based on the finding that the proposed plan is in conformance with outside storage conditions as required by ordinance. DECISION B: A MOTION WAS MADE BY TOM PERRAULT TO APPROVE A STALL AISLE AND DRIVEWAY CONDITIONAL USE PERMIT AS PROPOSED BY THE DEVELOPER. Motion died for lack of a second. Page 4 Council Minutes - 2/12/96 A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY SHIRLEY ANDERSON TO APPROVE A STALL AISLE AND DRIVEWAY CONDITIONAL USE PERMIT SUBJECT TO CONDITIONS NOTED BY ORDINANCE AND SUBJECT TO THE FOLLOWING CONDITIONS: 1. THE PICK-UP STAGING AREA SHALL BE HARD SURFACED. 2. THE PUBLIC TRIPS SHALL BE LIMITED TO CONTRACTOR PICK- UP ONLY. 3. THE STORAGE AREA SURFACE SHALL BE MAINTAINED TO A RUT -FREE CONDITION OR THE AREA WOULD BE REQUIRED TO BE PAVED. 4. THE FENCE AT THE ENTRANCE TO THE STORAGE AREA SHOULD BE SET BACK FAR ENOUGH TO AVOID PARKING ON THE BOULEVARD WHILE THE FENCE GATE IS BEING OPENED. 5. STAFF IS DIRECTED TO WORK WITH THE BUILDER ON CREATING A BETTER DESIGN OF THE NORTHWEST DOCK AREA IN ORDER TO PREVENT SEMIS FROM USING FALLON AVENUE TO BACK INTO THE DOCK AREA. Motion carried unanimously. 8. Consideration of reviewing senior citizen annual activities report - Pam Li 1. A summary of the 1995 senior center activities and statistics was submitted by Senior Citizen Center Coordinator Pam Loidolt. It was the consensus of Council to accept the report as presented. 9. Review of year-end liquor store financial reports. City Administrator Rick Wolfsteller reported that total sales for the liquor store were up approximately 6.7% over 1994, with the resulting gross profit showing an increase of 7% compared to 1994. The operating income increased $19,425 over last year to an all-time high of $179,046. Wolfsteller noted that the operating income at 10.8% of total sales was in line with expectations. After discussion, it was the consensus of Council to accept the 1995 year-end liquor store financial reports. Page 5 Council Minutes - 2/12/96 10. Consideration of accepting modifications to the comprehensive plan and supporting initiation of the public hearingrp ocess. Assistant Administrator O'Neill reported that modifications to the comprehensive plan document had been completed by Planner Steve Grittman, and Council was asked to support initiation of the public hearing process for potential adoption of the plan in March. A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRIAN STUMPF TO TABLE ACCEPTANCE OF MODIFICATIONS TO THE COMPREHENSIVE PLAN UNTIL A SPECIAL MEETING SET FOR 6:30 P.M., MONDAY, FEBRUARY 26, 1996. Motion carried unanimously. 11. Consideration to review and accept the year-end EDA financial statements, activity report, and 1996 proposed budget. Economic Development Director 011ie Koropchak reviewed the year-end EDA financial statements, activity report, and 1996 proposed budget, which were approved by the EDA on January 23. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO ACCEPT THE EDA BALANCE SHEET; STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE; 1996 CASH FLOW PROJECTIONS; AND THE ANNUAL ACTIVITY REPORT AS PRESENTED. Motion carried unanimously. 12. Review Mississippi River Crossing Study, Consider adopting a resolution supporting preferred river crossing location. Assistant Administrator O'Neill reported that SRF Consulting Group prepared a study on behalf of the Minnesota Department of Transportation to define the best location for a future Mississippi River crossing, which would be constructed in 15-20 years. Council was asked to consider adopting a resolution supporting their preferred river crossing location. O'Neill summarized the study, noting that the three options deserving further consideration are: Option A: Location is near St. Cloud. Option C: Location is near Clearwater. Option D1: Location is Enfield/Becker, which would place the bridge 5-6 miles northwest of Monticello. Page 6 Council Minutes - 2/12/96 O'Neill noted that it was the view of the Planning Commission that the Council should formally support the Enfield/Becker option because it would result in the greatest level of improvement to congestion expected at Highway 25. Option A would reduce traffic at the Clearwater bridge (Highway 24); however, the level of congestion on Highway 24 is not as severe as is expected on Highway 25. Therefore, the Planning Commission recommended that Council support Option D1 because it would optimize operation of the state highway system by resulting in the greatest positive impact on the bridge that would be experiencing the highest level of congestion. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO ADOPT A RESOLUTION SUPPORTING FURTHER EXPLORATION OF OPTION D1(ENFIELD/BECKER LOCATION) FOR THE FUTURE MISSISSIPPI RIVER CROSSING. Motion carried unanimously. SEE RESOLUTION 96-8. 13. Consideration of appointing a Council member to the MCP Board of Directors. Assistant Administrator O'Neill reported that the Monticello Community Partners (MCP) nominating committee has reviewed and developed an organizational structure for the Board of Directors, which includes a City Council member. The MCP will be organizing private initiative efforts associated with redevelopment of the downtownhiverfront area. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO APPOINT CLINT HERBST TO THE MCP BOARD OF DIRECTORS. Motion carried unanimously. There being no further business, the meeting was adjourned. 1 K'ar�n Doty Office Manager Page 7