City Council Minutes 09-09-1996MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, September 9, 1996 - 7 p.m.
Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom
Perrault
Members Absent: None
2. Approval of minutes of the special meeting held August 26 and the reg lar
meeting held August 26, 1996.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM
PERRAULT TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD
AUGUST 26 AND THE REGULAR MEETING HELD AUGUST 26, 1996, AS
WRITTEN. Motion carried unanimously.
3. Consideration of adding items to the agenda.
A. Update on Trunk Highway 25/Chelsea Road improvements from
I-94 to Kiellberg's Trailer Park.
City Engineer Bret Weiss reported that on September 4, Ron Bray and
Chuck Rickert of WSB and Assistant Administrator Jeff O'Neill met
with several MN/DOT representatives at the District Office in Baxter
to discuss the upcoming Highway 25/Chelsea Road project. The
purpose of the meeting was to update MN/DOT on the public
involvement process, as well as to discuss the potential interchange
reconfiguration alternatives (Option 4).
Weiss explained that Options 4A, 4B, 4C, and 4D were developed after
discussions were held with local business owners. After reviewing
these four alternatives, MN/DOT felt that Option 4C had some
potential for approval and Option 4D was acceptable. Both options
included loop ramps leading to I-94 and would eliminate the current
signals on the overpass. Weiss noted that MN/DOT preferred Option
41), which was also the option that would most likely be approved by
the Federal Highway Administration. The looping proposed in
Options 4D and 4C is not currently in the funding package for the
project; however, Weiss noted that if the City would upfront the cost of
the looping, MN/DOT would enter an agreement with the City for
reimbursement.
Weiss stated that in the meantime, the City should continue with
selecting an alternative for the Chelsea Road extension project.
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Council Minutes - 9/9/96
B. Consideration of Change Proposal Request #4 for the primary digester
cover replacement at the miastewater treatment plant, City Project
-14 .
Public Works Director John Simola reported that during the
demolition of the old primary digester cover, it was determined that it
was not practical to use an old drip trap which removes moisture from
the methane gas lines and that an additional sediment trap was
necessary. In addition, it was necessary to install an additional gas
valve in the gas line coming from the primary digester.
Gridor Construction Inc. proposed to perform the additional work for
$7,740; however, Simola noted they were still negotiating, and he
requested that Council approve the additional work at a cost not to
exceed $7,740.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY BRIAN STUMPF TO APPROVE CHANGE ORDER #4 TO
GRIDOR CONSTRUCTION INC FOR AN AMOUNT NOT TO EXCEED
$7,740 FOR THE INSTALLATION OF A SEDIMENT TRAP, DRIP TRAP,
AND VALVING. Motion carried unanimously.
pick-
up contract from• Rubbish Removal to Superiorand
Aprilauthorization to advertise for bids for next 3 -year contract beginnin
• f
Public Works Director John Simola stated that he recently learned
that Vasko Rubbish Removal sold their St. Cloud operation to Superior
Services on August 1, 1996, as Vasko has limited their main
operations to the twin cities area. Superior Services owns the landfill
previously known as the Yonak Landfill and the Forest City Road
Landfill located on County Road 37. Although Superior Services has
taken over the hauling of the garbage, the City only has a bond,
insurance, and contract with Vasko. Since the contract may not be
assigned without the written consent of the City, it appeared to be in
the best interest of the City to transfer the remaining months of the
contract to Superior Services and then advertise for bids.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY
SHIRLEY ANDERSON TO AUTHORIZE TRANSFER OF THE REMAINING
SEVEN MONTHS OF THE CITY'S CONTRACT WITH VASKO TO
SUPERIOR SERVICES, AND AUTHORIZE CITY STAFF TO PREPARE
SPECIFICATIONS FOR GARBAGE SERVICES AND ADVERTISE FOR BIDS
FOR A NEW 3 -YEAR CONTRACT EFFECTIVE APRIL 1, 19977 WITH AN
OPTION FOR FULLY AUTOMATED SERVICE. Motion carried
unanimously.
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Council Minutes - 9/9/96
D. Consideration of approving a 2 -day temporary beer license --St. Henry's
Church Fall Festival,
It was the consensus of Council to add this item to the consent agenda.
4. Citizens comments/petitions, requests, and complaints.
None.
5. Consent agenda.
A. Consideration of ap rp oving issuance of an open burning permit -
Homecoming Week activities. Recommendation: Authorize an
open burning permit to be issued to the Monticello High School for
Homecoming Week activities on Wednesday, October 2.
B. Consideration of approving a 2 -da temporary beer license --St. Henri
Church Fall Festival, Recommendation: Approve issuance of a 2 -
day temporary beer license to St. Henry's Church.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY TOM
PERRAULT TO APPROVE THE CONSENT AGENDA AS RECOMMENDED.
Motion carried unanimously.
6. Consideration of items removed from the consent agenda for discussion.
None.
Senior Citizen building.
City Administrator Rick Wolfsteller reported that the Senior Citizen Board
has requested that the City consider constructing improvements to the south
side of the senior citizen parking area where a problem with water ponding
has been experienced. After reviewing the situation, City staff felt the only
solution would be to install a small segment of storm sewer and then re -pave
the parking area. The cost for the improvements was estimated to be
between $3,000 and $5,000, and it was anticipated that funds would be
budgeted in 1997.
Gladys Bitzer, Chair of the Senior Citizen Board of Directors, requested that
the City perform the improvements this fall. She noted that the formation of
ice creates a very dangerous situation for seniors, particularly at the bus
drop-off and pickup area near the south door
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Council Minutes - 9/9/96
Mayor Fyle suggested that the City consider installing concrete to level out
the sagging areas of the parking area rather than installing storm sewer.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY CLINT HERBST TO AUTHORIZE REPAIRS TO THE PARKING
LOT AT THE SENIOR CITIZEN BUILDING THIS FALL AND OBTAIN QUOTES
FOR EITHER CONCRETE OR ASPHALT AT A COST NOT TO EXCEED $5,000.
Motion carried unanimously.
Consideration•qthe Central Minn-
-
City Administrator Rick Wolfsteller reported that the Central Minnesota
Initiative Fund (CMIF) is a nonprofit, regional organization established 10
years ago and serves 14 counties of central Minnesota. The primary funding
source for the organization has been the McKnight Foundation, and its
mission was to make grants and loans to various types of organizations in
central Minnesota. Wolfsteller noted that two manufacturing businesses
received business loans for gap financing as part of their expansion projects
in Monticello.
CMIF requested that the City commit to a 3 -year contribution totaling
$7,939.50, which is equivalent to $1.50 per capita. Although $1.50 per
capital was their initial request, it appeared that the organization would be
open to other contribution levels as well. Wolfsteller explained that the
CMIF representative wasn't able to attend the Council meeting but could
attend the next regular Council meeting.
A MOTION WAS MADE BY TOM PERRAULT TO TABLE CONSIDERATION OF
CONTRIBUTING FUNDS TO THE CMIF UNTIL THE SEPTEMBER 23 COUNCIL
MEETING. Motion died for lack of a second.
Council discussed the contribution amounts of other communities and
counties, and it was noted that perhaps the counties should contribute larger
amounts than individual municipalities.
AFTER DISCUSSION, A MOTION WAS MADE BY BRAD FYLE AND SECONDED
BY CLINT HERBST TO CONTRIBUTE $1,000 TO THE CENTRAL MINNESOTA
INITIATIVE FUND. Motion carried unanimously.
There being no further business, the meeting was adjourned.
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en Doty 0
Office Manager
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