Planning Commission Minutes 02-03-2010Planning Commission Minutes — 2/3/10
MINUTES
MONTICELLO PLANNING COMMISSION
Wednesday, February 3, 2010
5:00 PM
Mississippi Room, Monticello Community Center
Commissioners Present: Rod Dragsten, Charlotte Gabler, Lloyd Hilgart, William Spartz,
Barry Voight
Council Liaison: Susie Wojchouski
Staff: Angela Schumann, Steve Grittman — NAC
Call to order.
Chairman Dragsten called the meeting to order.
2. Consideration to annrove Planning Commission minutes of December lst, 2009.
MOTION BY COMMISSIONER SPARTZ TO APPROVE THE MINUTES OF
DECEMBER 1st, 2009.
MOTION SECONDED BY COMMISSIONER HILGART. MOTION CARRIED 5 -0.
3. Citizen comments. None.
4. Consideration of adding items to the agenda. None.
5. Housing Analysis Update.
Angela Schumann indicated that City staff would be able to provide the housing analysis
data required by the Planning Commission as it begins to consider future growth
projections. She noted that staff will access internal sources, state demographer data, and
anecdotal sources such as real estate owners and brokers to document current housing
statistics. Information will be available on: current housing inventory and the total
number of housing units broken down by housing type and occupancy (single, multi-
family, senior complexes). Staff would conduct a lot inventory to determine the number
of final platted lots as well as the number of preliminary platted lots. Statistics would also
be available on: the status of the total ratio of built -out lots to lots available; the number
of built -outs which are owner occupied and which are vacant; the number vacant and for
sale; the number in the foreclosure process; the number of rental units; and the rental unit
vacancy ratios. After this analysis is completed, staff would take a look at market
absorption, the average time on market for the various segments of housing type and
average sale prices.
Planning Commission Minutes — 2/3/10
Chairman Dragsten asked when the analysis would be completed. Schumann indicated
that the project could possibly wrap up by the end of March. She pointed out that the
advantage of gathering the information in house, rather than contracting with a consultant
for the research, is that City staff could provide a baseline of information which would be
accessible to be modified for future analysis.
6. Consideration to review a request for extension of a Conditional Use Permit for
Concept Stage Planned Unit Development f� or Kiellberg Estates Applicant: Ocello, LLC
Schumann noted that this project was originally approved in 2005 and has been extended
in one year increments due to market conditions. Staff has determined that because the
project is conceptual in nature, much more information would be determined at the
development stage, and the Commission would look more closely at it at that time. Staff
recommended approval of the extension. She indicated that the applicant has a
representative available to speak on behalf of this extension request.
Commissioner Voight asked if there would be a point at which, when extension requests
are received, the Planning Commission would instead take a look at the Comprehensive
Plan and say no to further extensions. Schumann responded that this project is still in
concept form, and since the City is generally in favor of mixed use development, it might
be best to wait and see what develops into plan.
Chairman Dragsten agreed that the Commission doesn't have a clear direction as to how
to proceed other than to continue to wait out the undetermined market conditions.
Commissioner Spartz wondered what this might mean for other concept plans and
considered amending the ordinance with a five year limit to extensions.
Council Liaison Susie Wojchouski indicated that Taco Johns is in the wrong location on
the map of the project. Schumann noted that the applicant could revise that as the project
was developed.
Commissioner Hilgart asked if the City would be looking at park dedication for concept
plans that have been approved. Schumann stated that the applicant should note that park
dedication standards have been changed significantly in terms of the amount that is
required per unit. She indicated that she'd have to look at the acreage to see what was
incorporated in the parkland calculation of the concept plan. She also pointed out that
Council direction has been to consolidate parks.
Commissioner Hilgart asked if this project could be plugged into the new PUD formula.
Schumann suggested that the City could look into that.
Applicant representative Charlie Pfeffer spoke about the request for extension. He stated
that although the market is improving, it would determine the pace of any action taken in
the concept plan. He said it all comes down to price. He noted that they monitor the
whole I -94 corridor each month to determine if it would be appropriate to move forward
Planning Commission Minutes — 2/3/10
with projects. He stated that sitting on a development project would be worse than sitting
on raw land. He noted that this property had been annexed to the city. He indicated that
the applicant would definitely not be requesting additional density for this concept plan.
MOTION BY COMMISSIONER HILGART TO RECOMMEND A ONE YEAR
EXTENSION OF THE SEPTEMBER 12`h, 2005 CUP FOR CONCEPT STAGE
PLANNED UNIT DEVELOPMENT FOR KJELLBERG ESTATES WITH THE
CONDITION THAT ALL PREVIOUSLY APPROVED CONDITIONS BE ASSIGNED
TO THE EXTENSION.
MOTION SECONDED BY COMMISSIONER SPARTZ. MOTION CARRIED. 5 -0.
7. Agenda Cable Posting Update.
Schumann provided an update about arranging for the Planning Commission agenda to be
posted on the cable access channel in advance of meetings. Schumann indicated that she
had spoken with the Community Center Director who noted that, although she is aware of
the request, that the process involved in making this happen takes more time than one
would think. Schumann stated that the City will be looking at hiring an Administrative
Assistant and that this is a task that this new position would take on so the Commission
can expect to see agendas posted to cable access in the near term. Chairman Dragsten
suggested that it would help get the information out there to the public.
Community Development Director's Report.
Schumann pointed out that a citizen had stopped in with some constructive criticism
about how the City notifies residents about ordinance amendments. She used the example
of the recent update of the off - street parking ordinance to note the varied ways in which
the City currently provides notice of information to the public. She indicated that the City
issues press releases, notices in the Shopper, posts information online, posts notices on
the bulletin board regarding the public meetings, and often offers meetings prior to public
hearings to get the word out. She again agreed that people don't always have access to
those resources and that the City should look to providing opportunity for citizens to
provide input prior to posting an ordinance that affects every resident in the city. She
suggested that the City take that into consideration when budgeting for public
communication for the coming year. She noted that the City was able to provide a
solution to this citizen's particular parking issue.
Schumann also gave the Commission an update about the award of a $400,000 grant to
available to the Bertram Chain of Lakes through the Legacy program. The City has been
notified that it is a potential candidate for another $250,000 grant through Metro
Greenways. She confirmed that grant money needs to be matched by the city and county
and would go for acquisition rather than capital improvements. She noted that elected
officials would be meeting to discuss budgeting for this in the near term.
Planning Commission Minutes — 2/3/10
Schumann stated that the funding structure is predicated on matching one third from
state, one third from county, one third from city. Each jurisdiction must come up with the
$400,000 match. This would be on top of the $266,499 that the City already received.
The City would be asked to match a little less than one million as their one third share for
the next acquisition. Finance Director will look at all of the options such as what funds
are available in the CIP, what funds are available in park dedication, and at how Wright
County wants to proceed as well. She confirmed that if the city can't come up with
money, they'd lose the grant. She also noted that funding is fiercely competitive and if
the City chooses not to accept grants awarded to make a purchase, future grants would be
unlikely. In addition, she noted that those decisions affect future bonding requests in the
eyes of the legislature.
9. Adjourn.
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MOTION SECONDED BY COMMISSIONER SPARTZ. MOTION CARRIED 5 -0.
The meeting was adjourned at 5:25 p.m.
Angela
Angela $cl}hr4anh, Community Development Director
El