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Planning Commission Minutes 09-07-2010Planning Commission Minutes — 9/7/10 MINUTES MONTICELLO PLANNING Tuesday, September 7, 2010 6:00 PM Mississippi Room, Monticello Community Center Commissioners Present: Rod Dragsten, Charlotte Gabler, Barry Voight, Lloyd Hilgart, William Spartz Council Liaison Absent: Susie Wojchouski Staff: Angela Schumann 2. Call to order. Chairman Dragsten called the meeting to order noting the absence of Council Liaison Susie Wojchouski. Consideration to approve the Planning Commission minutes of August 3rd, 2010. Community Development Director Angela Schumann noted that the minutes had been completed but not yet submitted to the Planning Commission. She agreed to provide the minutes to the Commission. Citizen comments. None. 4. Consideration of adding items to the a eg nda. None. Continued Public Hearing - Consideration of a request for Amendment to Conditional Use Permit for Planned Unit Development for Towne Centre Signage Plan. Applicant: Silver Creek Development/City of Monticello Schumann indicated that the applicant had requested a continuation until October to allow time for additional information. She pointed out that although Towne Centre is a classic Planned Unit Development (PUD) with shared access, shared parking, and shared signage, it was processed as a Conditional Use Permit. She specified that in order for the applicants to use the existing Towne Centre sign monument, which is on City property, the application must be processed as a PUD. Schumann provided an update related to the remodeling of the Hi -way Liquors sign which was damaged in a recent storm. She stated that the City will be repairing the base sign, changing the sign face and adding an electronic message board. She noted that it will meet sign code provisions as it will be 22 feet in height and under the 100 square foot requirement for messaging. Chairman Dragsten asked why the City decided to install a reader board on the sign. Schumann clarified that various community events will be Planning Commission Minutes — 9/7/10 posted on the reader board and that it will serve the entire city campus including the community center, the city, the liquor store, the library, the farmer's market, the community garden and some non - profits. The messaging will be controlled by the community center. As this agenda item was noticed as an amendment to PUD, and it is not actually a PUD, Schumann suggested a continuance until October so that that staff can research and identify the proper procedural motion. MOTION BY COMMISSIONER SPARTZ TO CONTINUE THE PUBLIC HEARING FOR SILVER CREEK TO OCTOBER. MOTION WAS SECONDED BY COMMISSIONER VOIGHT. MOTION CARRIED 5 -0. 6. Public Hearing — Conditional Use Permit for Open and Outdoor Storage in an I -2 Heavy Industrial District Applicant: All Elements, Inc. Schumann summarized that All Elements, Inc. applied for a Conditional Use Permit for Open and Outdoor Storage to allow for the exterior storage of vehicles, trailers and equipment related to their primary use as a roofing contracting company. They are proposing to fence and surface their rear yard of 1347 Dundas Circle. Schumann cited the ways in which the property is in compliance with conditional use provisions for open and outdoor storage in the I -2 District. The property is bordered on all sides by I -2 property. The storage area is to be surrounded by an 8' steel fence and the fence line is to be placed up to the property line. The City Engineer must approve the final placement of the fence relative to the drainage and utility easement. The height of the fence requires a building permit. The fence will be constructed of steel similar to the existing building, and will be of a similar color. The storage area is proposed to be surfaced with crushed concrete or Class 5. The applicant may need to spray the surfacing occasionally in the summer months to prevent excess dust with frequent vehicle movement. No additional lighting is proposed for the site as part of the project. Schumann specified that current code requires 36 parking spaces for this property. The site currently includes 19 striped parking spaces and approximately 4,000 square feet of surfaced area on its northern portion. Staff recommends the applicant submit a revised site plan to indicate how this surfaced area could be striped to provide the additional required parking if it became necessary and stipulated that the gate to the storage area be in this location. Schumann noted the assigned conditions as follows: 1. The applicant shall revise the site plan to illustrate proof -of- parking for 17 additional stalls. 2. Applicant is to verify exact location of proposed gate on the site plan. 3. All materials stored outside on the site shall be stored within the fenced storage area at all times. 2 Planning Commission Minutes — 9/7/10 4. The proposed fence line will not encroach into the Dundas Road or Dundas Circle right of way. 5. The applicants shall apply and be approved for a building permit for the proposed fence. 6. The City Engineer will approve the final placement of the fence relative to the drainage and utility easement and the drainage Swale on site. There were questions about whether or not the parking requirement had changed. It wasn't clear how the current parking might have been allowed as there was no conditional use permit on file. Chairman Dragsten opened the public hearing. Wayne Elam, with Commercial Realty Solutions, the broker handling the sale of the property, represented the applicant. He noted that the gate is proposed to be located on the north end of the building and that the north end of the site could accommodate extra parking stalls. Commissioner Spartz asked Elam if any rubberized or tar type chemicals would be stored outside. Elam specified that only equipment would be stored outside. As there were no public comments, the public hearing was closed. MOTION BY COMMISSIONER HILGART TO RECOMMEND APPROVAL OF THE REQUEST FOR A CONDITIONAL USE PERMIT FOR OPEN AND OUTDOOR STORAGE FOR 1347 DUNDAS CIRCLE, BASED ON A FINDING THAT THE PROPOSED USE IS CONSISTENT WITH THE CONDITIONS OF APPROVAL AND THE PERFORMANCE REQUIREMENTS FOR THE 1 -2 DISTRICT, SUBJECT TO THE CONDITIONS OUTLINED IN EXHIBIT Z AS FOLLOWS. 1. The applicant shall revise the site plan to illustrate proof -of- parking for 17 additional stalls as noted in the Planning Commission report date 9/7/10. 2. Applicant is to verify exact location of proposed gate on the site plan. 3. All materials stored outside on the site shall be stored within the fenced storage area at all tines. 4. The proposed fenceline will not encroach into the Dundas Road or Dundas Circle right of way. 5. The applicants shall apply for a building permit for the proposed fence. The CUP is subject to approval of the proposed fence. 6. The City Engineer will approve the final placement of the fence relative to the drainage and utility easement and the drainage swale on site. MOTION WAS SECONDED BY COMMISSIONER SPARTZ. MOTION CARRIED 5- Planning Commission Minutes — 9/7/10 R Public Hearing — Amendment to the 2010 City of Monticello Zoning Map Applicant: City of Monticello Angela Schumann noted that since the Planning Commission's initial review of the zoning map staff has found that there are locations where zoning designations were incorrectly shown. These include the designation for 307 Chelsea Road, which should be shown as I -1 A, and the adjacent parcel to the east, which should be shown as B -4. This mis- classification was made primarily due to the fact that the underlying parcel map was not current based on County records. Staff has also made a correction in the area of Otter Creek, where property has been annexed and needs to reflect an A -0 zoning classification. In making these clarifications, staff has found other portions of the map that require clean -up. These are areas where the zoning shape did not match the parcel lines. The Zoning Map will be further amended as part of the Zoning Code revision project. Chairman Dragsten asked if it was necessary to update this map at this time or if it could wait until the zoning rewrite was completed. Schumann indicated that the City Attorney recommended adopting the updated map because City Code cites that the map controls the actual designation of a property. After some discussion about other options, the Commission decided to update the map. Schumann clarified that once the zoning code is rewritten, the map will again have to be approved. She noted that the parcel by parcel clarification would have to be done in- house and would be an ideal project for a planning and zoning intern. MOTION BY COMMISSIONER SPARTZ TO RECOMMEND ADOPTION OF THE REVISED 2010 CITY OF MONTICELLO ZONING MAP. MOTION WAS SECONDED BY COMMISSIONER VOIGHT. MOTION CARRIED 5 -0. Community Development Director's Report. Live Wright: Schumann stated that the City of Monticello submitted a grant proposal by to Live Wright which is the Wright County component of the Statewide Health Improvement Program, for an update to the Park and Trail Plan which was last updated in 1996. She noted that grant funds are available for initiatives that lead directly to policy changes which support healthier and more active lifestyles in communities and schools. The grant does not require a cash match, but recommends an in -kind match of approximately 10 %. The grant will be decided by the end of September and require formal review by the Parks Commission and Council. Hunter' Crossing: Schumann indicated that the City had received notice that the Hunters Crossing development is in foreclosure. There was no reason to respond to the complaint served to the City as the applicant is in compliance with both phases of Planning Commission Minutes — 9/7/10 development. The preliminary plat and first development agreement are still valid. The second development agreement is now invalid. Active Developments: Schumann noted that staff is working on preparing a status report on twelve active developments. Street Lighting Improvements: Schumann noted that the City had been waiting for street lighting on School Boulevard for two years. She indicated that after the lighting project underway is completed staff will be meeting to talk about placing trees along the boulevard to help cut down on the wind that blows across the open area. Trees will help to protect pedestrians walking on the trail and also help with snow plowing issues. 9. Adjourn. MOTION BY COMMISSIONER SPARTZ TO ADJOURN. MOTION WAS SECONDED BY COMMISSIONER VOIGHT MOTION CARRIED 5 -0. The meeting was adjourned at 6:26 p.m. The Planning Commission then convened a meeting of the Monticello Zoning Ordinance Steering Committee. Recorder: Kerry T. Burri 1 Approved: October 5, 2010 Development Director