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EDA Minutes 03-11-2015MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, March 11th, 2015, Mississippi Room, Monticello Community Center Present: Bill Tapper, Tracy Hinz, Jim Davidson, Steve Johnson, Tom Perrault, Lloyd Hilgart Absent: Bill Demeules Others: Angela Schumann, Wayne Oberg 1. Call to Order Bill Tapper called the meeting to order at 6:00 p.m. 2. Roll Call 3. Approval of Minutes TOM PERRAULT MOVED TO TABLE THE FEBRUARY 11TH, 2015 SPECIAL EDA MEETING MINUTES. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED 6 -0. LLOYD HILGART MOVED TO APPROVE THE FEBRUARY 11TH, 2015 REGULAR EDA MEETING MINUTES. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED 6 -0. 4. Consideration of adding items to the agenda None 5. Consideration of approving payment of bills LLOYD HILGART MOVED TO APPROVE PAYMENT OF BILLS THROUGH FEBRUARY 2015. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED 6 -0. 6. Consideration to accept into the record a statement of Conflct-of- Interest Disclosure by Commissioner Steve Johnson Schumann reported that Steve Johnson had submitted a Conflict -of- Interest Disclosure form which would be entered into the formal record. Johnson stated that by signing the form she certified that he had received a copy of Minnesota Statute 469.098 Conflict -of- Interest, that he had read and understood the policy, and that he agreed to comply with the policy. He read that the form required that he describe any relationships, transactions, positions he holds (volunteer or otherwise), or circumstances he believed could contribute to an actual or possible conflict of interest between the EDA and his personal interests, financial or otherwise. Johnson stated that: EDA Minutes: 3111115 1) He owns commercial property on Block 52 in the downtown area of Monticello, Minnesota. 2) A potential conflict may arise with ownership of downtown commercial property (Block 52) and his responsibilities in regards to his position of commissioner on the Monticello EDA. 3) He will refrain from any official discussion, decisions, votes or any matter before the EDA that would have financial implications regarding his holdings on Block 52 in downtown Monticello. 4) When addressing by any means potential development or financial matters regarding Block 52, he will be representing in whole or in part, his own interests in this block as a private citizen and not any public interests of the City of Monticello or the Monticello EDA. Johnson certified that the information set forth above is true and complete to the best of his knowledge. He noted that he had signed and dated the document. TRACY HINZ MOVED TO ACCEPT THE CONFLICT OF INTEREST CERTIFICA T ION AND DISCLOSURE BY COMMISSIONER STEVE JOHNSON AND TO ENTER SAID STATEMENT AND ACCEPTANCE INTO THE MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED 5 -0. (Steve Johnson did not vote.) 7. Consideration to adopt a Resolution for Modification of the Tax Increment Financing Plan for Tax Increment Financing District No. 1 -36 and Tax Increment Financing District No. 1 -37 Tammy Omdahl of Northland Securities explained that in December 2014, the EDA had approved modifications to the budget for TIF Districts 36 and 37 to provide for actions the EDA had taken nearly a decade ago. She said that the State Auditor's Office had agreed with the action taken but noted that a public notice and hearing process must be conducted. Omdahl estimated that the hearing process would cost $5,000 in legal and consultant fees. She noted that the original loan reimbursement would be reapportioned among the County, the School District and the City. Hinz asked if it would be an option to put funds reapportioned to the City back into the interfund loan. Omdahl said that would be a lawful use of those funds but added that it would be a decision of the Council. Wayne Oberg said that he would not recommend that Council redistribute the funds to the EDA. He noted that, in the past, funds that were reapportioned to the City had been used for capital projects rather than for operations. Omdahl suggested that the EDA could also satisfy the state requirement by rescinding its approval of the prior modifications to TIF 36 and 37 and adopting a new resolution approving the modifications to plans for the districts. This would also allow the EDA to decertify TIF 37 (as of the end of 2014) having collected $122,113 of the original loan. TRACY HINZ MOVED TO ADOPT A RESOLUTION PARTIALLY RESCINDING EDA Minutes: 3/11/15 RESOLUTION NO. 2014-096 AND APPROVING A REVISED MODIFICATION OF THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT DISTRICT NO. 1 -36 AND TAX INCREMENT FINANCING DISTRICT NO. 1 -37. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 6 -0. 8. Consideration of accepting bids and awarding the contract for the abatement and demolition of the building located at 100 Broadway East Schumann noted that Veit & Company of Rogers, MN, had submitted the low bid of $26,253 for abatement and demolition of the building located at 100 Broadway East. Demolition preparation activities are scheduled to begin April 15th and be completed by May 30a, 2015 so that work can begin on TH 25 /CSAH 75 intersection improvements. Bill Tapper asked how unknowns related to the site would impact the project deadline. Schumann said that WSB's Ryan Spencer had recommended proceeding with the demolition as scheduled. Schumann noted that WSB's contract provided for a preliminary level of testing to determine the level of site contamination. WSB would then set up a series of next steps and timelines depending on the outcome of that testing. Costs related to next steps have not been approved by the EDA. Tracy Hinz asked how information about this project would be communicated to citizens. Schumann said that, as part of their contract, WSB will set up a series of community meetings to address lane closures, timing and construction schedules. Hinz asked if this approach would begin prior to demolition. Schumann indicated that she would convey the comment to Shibani Bisson so that meetings can be timed accordingly. LLOYD HILGART MOVED TO ACCEPT BIDS AND AWARD THE CONTRACT IN THE AMOUNT OF $26,253.00 TO VEIT & COMPANY, INC. FOR THE ABATEMENT AND DEMOLITION OF THE BUILDING LOCATED AT 100 BROADWAY EAST. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED 6 -0. 9. Consideration of Director's Report Interchange Planning Study — City Council approved an interchange planning study. 10. Adiournment LLOYD HILGART MOVED TO ADJOURN THE MEETING AT 6:37 PM. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED 6 -0. Recorder: Kerry Burn Approved: April Attest: /7711p, Community Development Director