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City Council Agenda Packet 09-23-2002AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, September 23, 2002 - 7 p.m. Mayor: Roger Belsaas Council Members: Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen 1. Call to Order and Pledge of Allegiance. 2. Approve minutes of September 9, 2002 regular Council meeting. 3. Consideration of adding items to the agenda. 4. Citizen comments/petitions, request and complaints. A. John McIntosh - Candidate for State Senate District # 19 5. Consent agenda. A. Consideration of ratifying new hires for the Monticello Community Center. B. Consideration of appointing judges for the 2002 General election C. Consideration of adopting resolution calling for public hearing on adoption of assessment roll for Projects No. 2001-07C, 7"' Street East and 2000-17C, Walnut Street Corridor Improvements. D. Consideration of approving charitable gambling license for Monticello Youth Hockey Association for Hawk's Bar. E. Consideration of approving Change Order No. 4 and final payment to Project No. 99-01 C, Kjellberg Sanitary Sewer Extension. F. Consideration of approving final payment Community United Methodist Church Water Main, Project No. 99-1 OC. Co -hs Id . o r- Zi N q �ym-r Tv d rc e 14? tee 6. Consideration of items removed from the consent agenda for discussion. 7. Public hearing on the status of the Twin City die Castings Company project and consideration to adopt a resolution extending the "Compliance Date" of the Small Cities Economic Development Grant. 8. Presentation by Downtown Business Owners on financial impact of CSAR 75 construction. 9. Approve payment of bills for September. 10. Adj ourn MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, September 9, 2002 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None 1. Call to order and Pledge of Allegiance. Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2.A Approve minutes of August 26, 2002 regular Council meeting. BRUCE THIELEN MOVED TO APPROVE THE MINUTES OF THE AUGUST 26, 2002 REGULAR COUNCIL MEETING AS PRESENTED. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. B. Approve minutes of August 26, 2002 Budget Workshop. Bruce Thielen noted that in the Public Works Budget several items were discussed including the additional position. Contracting the work out or allowing for overtime were two options discussed and Bruce Thielen wanted it clarified that the preferred option was contracting the work out. The purchase of a loader was also discussed and Bruce Thielen indicated that they had asked the Public Works Department to look into leasing the loader. John Simola, Public Works Director, reported that they are looking into that. BRUCE THIELEN MOVED TO APPROVE THE MINUTES OF THE BUDGET WORKSHOP WITH THE CLARIFICATIONS NOTED ON THE ADDITIONAL POSITION AND THE LOADER FOR THE PUBLIC WORKS DEPARTMENT. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED WITH CLINT HERBST ABSTAINING. 3. Consideration of adding items to the agenda. Clint Herbst asked that a discussion of CSAH 75 be added to the agenda. City Administrator, Rick Wolfsteller added a resolution declaring intent to reimburse project costs through a bond sale to the agenda. CLINT HERBST MOVED TO ADD ITEM 5L, CONSIDERATION OF RESOLUTION DECLARING INTENT TO REIMBURSE PROJECT COSTS THROUGH BOND SALE PROCEEDS TO THE CONSENT AGENDA. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Z Council Minutes - 9/9/02 4. Citizens comments/petitions, requests and complaints. Randel Thompson, 149 West Broadway, owner of Walt's Pawn Shop came before the Council to request permission to place temporary signage indicating that his business is open even though the road is under construction. The City Engineer, Bret Weiss indicated that it was the City's option to put up signs and they did put up a number of signs stating that the businesses were open. Mr. Thompson was looking to have the signs placed at the intersection of TH 25/CSAH 75. Bret Weiss indicated that the area is not City right-of-way so he would have to get permission from the State/County. Bret Weiss felt the signage that was up was adequate. Mr. Thompson also asked about the policy for placement of flags. Jeff O'Neill stated that there are ordinance regulations for banners and pennants. Mr. Thompson also asked whether the signs could be lighted. Mr. Thompson felt that the sign ordinance was enforced rather selectively and had other questions regarding the sign regulations. Mayor Belsaas directed that Mr. Thompson meet with staff to get all the specifics on the sign regulations. 5. Consent agenda. A. Consideration of ratifying new hires for the Community Center and Liquor Store. Recommendation: Approve the new employees as identified. B. Consideration of an amendment to a Planned Unit development allowing expansion of auto sales and display area on an interim basis. Applicant: Dave Peterson Ford. Recommendation: Move to approve a PUD Amendment and Interim Use Permit for Dave Peterson to accommodate temporary automobile display and storage consistent with the survey dated April 27, 2000 and consistent with the following recommendations: l . Interim Use Permit will be valid through September 30, 2005, at which time it will terminate and all use of the property will be required to come into full conformance with the zoning ordinance in effect at that time. The subject site is Lots 9 and 10, Block 3, Lot 1, Block 1, and Outlots A and B of Plaza Partners Addition. 2. The storage area to the west (back) of the day care property may be surfaced with a gravel or crushed concrete base. The extent of this area shall be no more than 200 feet north of the existing paved storage lot on Lot 8, Block 3 of Plaza Partners Addition. The applicant shall plant a row of 8 evergreen trees along the boundary with the rear lot line of the day care building to screen this area from the neighboring use, and the gravel surface shall extend to no closer than 10 feet from the lot of the day care center property. No parking, storage, or display shall be allowed in any area of the subject site that is not either paved or surfaced with gravel in accordance with the approved plans. 4. The applicant shall submit a lighting plan for City review and approval, prior- to use of the property for storage, display or parking. 01 Council Minutes - 9/9/02 Violation of the terms of the Interim Use Permit shall not affect the original PUD approval, but shall be cause for revocation of the Interim Use on the subject site. The site shall be graded in conformance with City standards as determined by the City Engineer. C. Consideration to rescind previous motion for approval of the contract for Private Redevelopment between the HRA, City and Central Minnesota Housing Partnership and to approve changes to City Resolution No. 2002-34. Recommendation: Move to rescind previous motion for approval of the Contract for Private Development between the HRA, the City, and the Central Minnesota Housing Partnership and to approve changes to City Resolution No. 2002-34. D. Consideration of detouring westbound CSAH 75 traffic down River Street for one day to allow median curb installation. Recommendation: Allow River Street to be used for a westbound bypass of CSAR 75 for one day on the east side of TH 25 and if needed, an additional day later for the portion west of TH 25. E. Consideration of resolution authorizing the issuance of Senior Housing Refunding Revenue Bonds (Mississippi Shores Project) Recommendation: Adopt a resolution approving and authorizing the issuance of Senior Housing Refunding Revenue Bonds for the Mississippi Shores Project and authorizing the execution of related documents. F. Consideration of resolution declaring costs to be assessed for 7"' Street East Extension, Project No. 2001-07C and Walnut Street Corridor Improvements, Project No. 2000-17C. Recommendation: Adopt resolutions declaring costs to be assessed and ordering preparation of proposed assessment rolls for Project No. 2000-17C, Walnut Street Corridor Improvements and Project No. 2001-07C, 7"' Street East Improvement Project. G. Consideration of approving plans and specifications and authorizing advertisement for bids for Cedar street from Dundas Road to Kjellberg's East Mobile Home Park, Project No. 2002-06C. Recommendation: Approve the plans and specifications and authorize the City Engineer to advertise for bids for the construction of Cedar Street within the Monticello Business Center plat subject to State Aid comments. H. Review new owners plans for consistency with original approved planned unit development. Former Montissippi Trail Townhomes, now Timber Ridge. Applicant: Mike Schneider, Homestead Multi -Family Development Corporation. Recommendation: Move to accept the plans as be bing consistent with the original approved PUD. Consideration of a request for a zoning map amendment to rezone a parcel from I-2 (Heavy Industrial) to one or a combination of the following districts: B -4,B-3, B-2 and I-1 A. Council Minutes - 9/9/02 Applicant: Planning Commission, City of Monticello. Recommendation: Move to approve a request to rezone from I-2 to B-4 based on the finding that the amendment is consistent with the comprehensive plan, compatible with the geographic area and character of the surrounding area, will not result in the depreciation of adjoining land values, and the need for the use is sufficiently demonstrated. J. Consideration of a request to rezone land from R-3, Multiple Family Residential to PUD, Planned Unit Development to accommodate a recreation center and commercial development. Recommendation: Approve the concept PUD rezoning based on the findings identified by the Planning Commission K. Consideration of replacement of pathway in Meadow Oaks between Meadow Oak Avenue and Meadow Oak Drive. Recommendation: Authorize the replacement of the section of pathway between Meadow Oak Avenue and Meadow Oak Drive based upon the low quote of $34,225.00. L. Consideration of Resolution Declaring intent to Reimburse Project Costs through Bond Sale Proceeds. Recommendation: Adopt a resolution declaring intent to reimburse expenditures to the proceeds of bond covering the project outlined. CLINT HERBST MOVED TO APPROVE THE CONSENT AGENDA WITH THE ADDITION OF ITEM #51, AND REMOVAL OF ITEM #51) AND ITEM #5J FOR DISCUSSION. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion., Item #51) - Brian Stumpf asked if River Street was the only street that could be used for rerouting traffic during the construction of the median. He suggested 7" Street as a possibility. Bret Weiss stated that 7111 Street would be difficult because of the distance between 7th Street and CSAH 75 and for that reason River Street was the best alternative. Brian Stumpf felt that if all that traffic was going to go on River Street the City should look at the light at the intersection and see if it can be re -timed. Bret Weiss felt that lights could be adjusted on a temporary basis and he will bring this item up at their construction meeting on Tuesday. Brian Stumpf also had a concern that there should be some extra patrolling of this area because of the additional traffic. Mayor Belsaas indicated that there have been additional patrols in the area. BRIAN STUMPF MOVED TO ALLOW RIVER STREET TO BE USED FOR A WESTBOUND BYPASS OF CSAH 75 FOR ONE DAY ON THE EAST SIDE OF TH 25 AND IF NEEDED, AN ADDITIONAL DAY LATER ON FOR THE PORTION WEST OF TH 25. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Council Minutes - 9/9/02 Item 45J - Jeff O'Neill provided some background information on the request for rezoning of the property proposed as the site for an ice arena/domed soccer field from R-3 to RPUD. The Planning Commission conducted a public hearing and recommended approval of the rezoning. The property is located at 7"' Street and County Road 39 and is approximately 16 acres in size with a portion of the parcel being used for the ice arena/soccer field and the balance for a commercial development. Jeff O'Neill discussed some of the issues that the residents brought up at the public hearing. He noted there is no street access to 7"' Street from the residential development to the north. The residents in the area were concerned about parking and the amount of traffic this facility would generate. The City Planner indicated that the amount of traffic if the property developed as R-3 would be equivalent if not greater than the proposed use. The Planning Commission did not feel that the proposed development would diminish the value of the residential properties. Clint Herbst expressed his concern that when the City looks at future development on that site they keep the parking area intact and not allow the commercial development to encroach into the parking area that would be needed for when the second ice sheet was put in place. The property owner at 11 Sandtrap Circle addressed the Council regarding information that was in the letter from the staff regarding the ice arena. She stated that the ice arena was not the issue with the residents. She noted that a number of residents are considering building garages with access to 7t" Street and she asked whether that would be allowed. John Simola noted that under the ordinance single family homes are allowed only one access and if they already have a driveway access they would not be allowed another. She asked whether the residents would be assessed for the 7t" Street improvements. Clint Herbst stated that their assessment would be for any improvements for Sandtrap Circle since that was considered their street frontage. The residents felt that in the metro area it may be common to have this type of facility adjacent to a residential area but in smaller communities this type of facility was placed away from residential areas. Another area of concern was not just the traffic that would be generated but also the speeding concerns. She asked if stop signs would be placed on 7t' Street. Jeff O'Neill stated that the original site plan had the traffic accessing onto County Road 39 but now the access is coming onto 7t" Street. The city engineer added that as traffic volumes warranted, turn lanes and other improvements would be considered. Residents asked about the giving the land away and whether the property would revert to the R-3 zoning should the ice arena proposal fail. The Council pointed out that the ice facility would have to operate for at least 15 years. The issue of berming or some other type of barrier between the residential development and the arena was raised. Jeff O'Neill stated that as part of the PUD process the City can require more landscaping/berming than they could if the property remained an R-3 zoning. The resident was referring to the buffering being done on their property not on the property that was being developed. She was informed that the City would not make those types of improvements on private property. Mayor Belsaas added that the land was not being given away but rather it was a long term lease. Bruce Thielen, however, felt it was the Council's intent to give the land to the developer. The Council also informed the residents that no tax increment or tax R Council Minutes - 9/9/02 abatement was given the developer. Brad Klatt, 13 Sandtrap Circle, asked if the Council would be approving the rezoning tonight and if there would be other meetings on the proposal. The Council indicated that they were being asked to approve the rezoning at this meeting but there would be other meetings as the planned unit development reached development stage. He stated the only thing the information packet from the staff did was qualify the retail development and he asked when a specific retail use was determined for the site, would there be an opportunity to comment on the proposed use. Jeff O'Neill indicated there would be. He also questioned how the number of parking spaces was determined. He felt the City was trying to squeeze too much development on a parcel of land that size. He asked if the City put restrictions on the ice arena as far as noise and hours of operation would those same restrictions apply to the commercial part of the development. Mr. Klatt stated he was surprised that the City was giving the land away and that they had not been able to sell the property to a developer. He added that information in the packet stated that for years the group had been trying to get arena established and had not succeeded. He pointed out that if the arenas were not successful in Buffalo and Elk River, why did Monticello think it would work here. He also questioned how the facility would be used in the off-season. He emphasized he was not against the facility but did feel there was too much development proposed for the size of the parcel and that it only benefits a small group. He felt if these issues were not addressed now it would be too late when the final development stage was done. BRUCE THIELEN MOVED TO APPROVE THE REQUEST FOR REZONING FROM R-3 TO PUD AND TO APPROVE THE CONCEPT STAGE PUD BASED ON THE FINDINGS IDENTIFIED BY THE PLANNING COMMISSION. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Consideration of adopting preliminary 2003 budget and tax levy., City Administrator, Rick Wolfsteller, explained the revisions to the preliminary budget and tax levy for the year 2003. The preliminary budget and levy needs to be adopted before September 13, 2002. Rick Wolfsteller reviewed the changes noting that the biggest change was the addition of $186,000 for bond debt for the upcoming bond sale. Other changes were $30,000 for MCC to come from tax levy; the cost of the loader will be split among the parks, sewer, water and street departments; the amount budgeted for an additional employee was reduced by half. The remaining amount would be used for contract costs or overtime costs. Brian Stumpf noted that a date needed to be set for the Truth in Taxation Hearing and felt another budget workshop should be set prior to that. The Council decided to set a budget hearing prior to the first meeting in November at 5:30. CLINT HERBST MOVED TO ADOPT A RESOLUTION SETTING THE PRELIMINARY BUDGET AND TAX LEVY AT THE MAXIMUM ALLOWED OF $6,782,018 AND rel Council Minutes - 9/9/02 SETTING THE DATE FOR THE TRUTH IN TAXATION HEARING FOR 5 P.M. ON WEDNESDAY, DECEMBER 4, 2002 WITH A CONTINUATION DATE, IF NECESSARY, OF DECEMBER 11, 2002 AT 5 P.M. AND TO SCHEDULE AN ADDITIONAL BUDGET WORKSHOP PRIOR TO THE FIRST MEETING IN NOVEMBER AT 5:30 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of amendment to tattoo parlors/body piercinc, establishments relating to training requirements. In reviewing the information researched by staff, the Council felt the County was better equipped to handle licensing of tattoo parlors/body piercing establishments. BRUCE THIELEN MOVED TO REPEAL THE CITY'S ORDINANCE RELATING TO TATTOO AND OR/BODY PIERCING ESTABLISHMENTS, CHAPTER 14 OF THE CITY CODE AND ADOPT BY REFERENCE THE WRIGHT COUNTY ORDINANCE. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Consideration of selection of legal counsel. The Council briefly discussed the legal firms interviewed previously. The Council felt comfortable with both of the firms being considered. BRIAN STUMPF MOVED TO AUTHORIZE THE APPOINTMENT OF MATT BROKL OF CAMPEBLL KNUTSON AS THE NEW CITY ATTORNEY WITH THE UNDERSTANDING THAT THE CITY WOULD ALSO UTILIZE THE SERVICES OF CHRIS HOOD OF FLAHERTY & HOOD FOR SPECIALIZED ISSUES RELATING TO ANNEXATION OR OTHER SPECIAL LEGAL ISSUES DETERMINED BY STAFF. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Other Items: Clint Herbst felt the CSAH 75 improvement project was really moving along well and was impressed by the with the work being done. Bret Weiss commended Tom Bose and Matt Theisen of the City staff for the work they have done as part of this project. 10. Approve payment of bills for September. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR SEPTEMBER. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7 Council Minutes - 9/9/02 11. Adiourn BRUCE THIELEN MOVED TO ADJOURN AT 8:10 P.M. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 0 N. 9i nda " Z�I�2 Council Age . , or More• �R :nv Lie art�'reS toi W �lYes aria at the SCC o OVO ne Uxvea recently evl employees of a Rov B ; s that have occ Sideration °fall n co BAC�� employee ratify t11e'11hiring ENCB AJ hiring °f ne`N cil oviclally iz�JF�AR to xatif y the that the C°nn ed cl ed hst• Council is ask rec°minend al w°kers. he attach The all, it is season Ns yol vec -time and as identified °n cluding pant Ns : f°� the SCC -VIA IVB AC�10 e employees RN AT the past -tins B' A the hiring °f Ratify 1• ko"O'Vill AT SIX) C• new employces Lists of Name Hinderman, Ed Name Mack, Royce Reeves, David Saari, Sarah Schinkel, Carl Zaruba, Julie NEW EMPLOYEES Title Department Custodian MCC TERMINATING EMPLOYEES Reason Voluntary Voluntary Voluntary Voluntary Voluntary employee council list: 9/11/02 Department Streets Streets Parks Water MCC Hire Date 8/27/02 Last Day 8/16/02 8/16/02 8/23/02 8/15/02 8/26/02 Class Temporary Class Temporary Temporary Temporary Temporary Part-time SA Council Agenda - 9/23/02 5B. Consideration of appointimi election iudizes for the 2002 Lyeneral election., (R.W) A. REFERENCE AND BACKGROUND: The 2002 general election will be on Tuesday, November 5th. The attached is a list of names of people who have previously served as election judges in the past or who indicated a willingness to serve as a judge. It should be noted that these individuals can serve only upon completion of election judge training. B. ALTERNATIVE ACTIONS: The only alternative available is to appoint election judges as required by law with the contingency that they complete election judge training. C. STAFF RECOMMENDATION: None. D. SUPPORTING DATA: List of individuals recommended for appointment as election judges. 2002 ELECTION JUDGE LIST GENERAL ELECTION NAME ADDRESS Brandon, Joan 164 Jerry Liefert Drive, Monticello, MN 55362 �Brauch, Donna 701 W River St. PO 122, Monticello, MN 55362 Bromberg, Janet 172 Jerry Liefert Drive, Monticello, MN 55362 Clausen, Lucille 320 W Broadway, PO 145, Monticello, MN 55362 Custer, Edith 1410 Hilltop Dr, Monticello, MN 55362 Dahl, Rosemary 1229 Sandy Ln, Monticello, MN 55362 Daniels, Mary 701 E 4th St, Monticello, MN 55362 Doucette, Jan 1314 Prairie Creek Lane, Monticello, MN 55362 Gauthier, Kaye 126 Hillcrest Rd, Monticello, MN 55362 IGillham, Lynnea 915 W. Broadway, Monticello, MN 55362 Host, Jeanette 416 E. River St, PO 24, Monticello, MN 55362 Irvine, Jan 325 E 4th St, Monticello, MN 55362 Jensen, Mike 14 Fairway Drive, Monticello, MN 55362 �LeFebvre, Harriet 16385 River Mill Drive, Monticello, MN 55362 �Libsock, Betty 1501 West Broadway, Monticello, MN 55362 Moody, Judy 1118 Kampa Circle, Monticello, MN 55362 Nelson, Elaine 1512 E 3rd St, Monticello, MN 55362 Nelson, Robert 168 River Terrace, Monticello, MN 55362 Quick, Richard 1 113 4th Street SE, Monticello, MN 55362 Smith, Randy 1 109 Craig Lane, Monticello, MN 55362 �Soltau, Rita 1624 E River St, PO 53 Monticello, MN 553362 Sonju-Thielman, Patricia 11344 Prairie Creek Lane, Monticello, MN 55362 Stokes, Opal 1215 Locust St, PO 626, Monticello, MN 55362 ISuchy, Sandy 1890 Briar Court, Monticello, MN 55362 Council Agenda - 9/23/02 5C. Consideration of adopting resolution calling for public hearing on adoption of assessment roll for Proiects No. 2001-07C, 7t" Street East and 2000-17C, Walnut Street Corridor Improvements. (RW) A. REFERENCE AND BACKGROUND: With the Walnut Street Corridor Improvements and the 7`" Street East Project being completed or nearly completed, the Council adopted at the last meeting a resolution authorizing the City Engineer to prepare the assessment roll for these projects. The next step in this process in order for the City to complete the assessment rolls yet this fall will be the setting of the public hearing date on the assessments. Adoption of the resolutions attached would set the hearing date for each of these assessment rolls for October 28, 2002. This will allow staff sufficient time to meet the publication requirements and complete the mailing to each property owner. WSB & Associates is in the process of completing the assessment rolls in accordance with the feasibility studies for each project. For the 7"' Street Project, the assessment roll assumes that 100% of the new improvements such as storm sewer, curb and gutter and the extra street width will be assessed along with 20% of the cost of reconstruction of the street surface. For the Walnut Street Improvement, a portion of the pathway improvements, sidewalk construction along with decorative street lighting will be assessed to benefitting property owners along Walnut Street and also along 4" and 6`" Streets. B. ALTERNATIVE ACTIONS: 1. Adopt resolutions calling for the public hearing on adoption of assessment rolls for Project No. 2000-17C and No. 2001-07C for October 28, 2002. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator that the resolutions be adopted setting the public hearing date so the assessment rolls can be finalized and completed yet this year. D. SUPPORTING DATA: Resolution. RESOLUTION NO. 2002-63 RESOLUTION CALLING FOR PUBLIC HEARING ON PROPOSED ASSESSMENT FOR WALNUT STREET CORRIDOR IMPROVEMENTS PROJECT NO. 2000-17C WHEREAS, by a resolution passed by the City Council on September 9, 2002, the City Administrator was directed to prepare a proposed assessment for the cost of improving a nine block area bounded on the north by 4"' Street, on the south by 7"' Street, on the east by TH 25 and on the west by Walnut Street by the installation of concrete sidewalks, bituminous pathway, street lighting, boulevard improvements and other appurtenant work, and WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NO W THEREFORE, BE IT HEREB Y RESOL VED B Y THE CITY CO UNCIL OF MONTICELLO, MINNESOTA: A hearing shall be held on the 28th day of October, 2002 at 7 p.m. in the City Council Chambers at 505 Walnut Street, Monticello, Minnesota to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The property owner may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Monticello City Council this 23rd day of September, 2002. ATTEST: City Administrator, Rick Wolfsteller Mayor, Roger Belsaas RESOLUTION NO. 2002-64 RESOLUTION CALLING FOR PUBLIC HEARING ON PROPOSED ASSESSMENT 7TH STREET EAST IMPROVEMENTS PROJECT NO. 2001-07C WHEREAS, by a resolution passed by the City Council on September 9, 2002, the City Administrator was directed to prepare a proposed assessment for the cost of improving 7"' Street East between Washington Street and Cedar Street by street reconstruction, installation of curb and gutter, sidewalk improvements and other appurtenant work, and WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NO W THEREFORE, BE IT HEREB Y RESOL VED B Y THE CITY CO UNCIL OF MONTICELLO, MINNESOTA: 1. A hearing shall be held on the 28th day October, 2002 at 7 p.m. in the City Council Chambers at 505 Walnut Street, Monticello, Minnesota to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The property owner may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Monticello City Council this 2')" day of September, 2002. ATTEST: City Administrator, Rick Wolfsteller Mayor, Roger Belsaas k Council Agenda 9/23/02 5D. Consideration of resolution anprovinu renewal of iiamblinLy license to Monticello Youth Ilockev. (RW) A. REFERENCE AND BACKGROUND: The Monticello Youth Hockey Association is requesting renewal of their permit to conduct charitable gambling operations at Hawks Sports Bar & Grill. Prior to the State Gambling Control Board issuing a license, the City Council must pass a resolution approving or denying the application. The staff is not aware of any reason why the Council would not allow the state to issue this license. B. ALTERNATIVE ACTIONS: 1. Adopt a resolution authorizing the State Gambling Control Board to issue a charitable gambling license to the Monticello Youth Hockey Association for Hawks Sports Bar & Gill. 2. Do not approve the resolution. C. STAFF RECOMMENDATION: The City Administrator recommends the resolution being adopted authorizing the issuance of the license. The City is not aware of any reason why the license should be denied. D. SUPPORTING DATA: • Copy of resolution • Copy of application CITY OF MONTDCE LILO RESOLUTION 2002-62 RIESOLLJ I[ EON AUTHORIZING THE ISSUANCE OF A GAMBLING" LICENSE WIVEREAS, the Monticello Youth Hockey Association has submitted an application to the City Council of Monticello for the issuance of a charitablegambling license to conduct charitable gambling activities at Hawks Sports Bar and Grill located in Monticello, Minnesota, and 147HEREAS, upon review of the organization's activities, the Council is not opposed to the gambling license being issued by the State Gambling Control Board, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application of the Monticello Youth Hockey Association for a charitable gambling license is hereby approved and the State Gambling Control Board is authorized to process the application. Adopted by the Monticello City Council this 23rd day of September, 2002. Roger Belsaas, Mayor ATTEST: Rick Wolfsteller, City Administrator 5� LG2000R Printed: 6/4/2002 License Number: B-041.47 Hockey Monticello Youth Program Box 584 Monticello, MN 55362 County: Wright Todd Michael Banek 10105 Ibson Ave NE Monticello, MN 55362 Sherri K Tuttle 4775 Farmstead Dr Monticello, MN 55362 State of Minnesota For Board Usy Only Gambling Control Board Organization Liccnse Renewal Application Effective Date: 1/1/2001 Expiration Date: 12/31/2002 Organization Information MN Sales & Use Tax permit #: Phone Number: Chief Executive Officer Information rganization's regularly scheduled meetings are: Number of active members over the age of 18: I DECLARE THAT: Date of Birth: Phone Number: Treasurer Information Date of Birth: Phone Number: 12/5/1958 (612) 717-0707 2/5/1970 (763) 2954124 C -e V t w L G •leo $ See I. ca Soo d 95 oveel t 4k rA wrs cky 42�eo &" WOO >� ACKNOWLEDGMENT • 1 have read this application and all information submitted to the Gambling Control Board; . All the information is true, accurate and complete; . The composation schedule is current and on file with the board: The proof of nonprofit status for the organization is on file with the board; • Our organization remains in good standing as a nonprofit corporation with the Mnnesota Secretary of States Office and/or continues to be recognized by the Internal Revenue Service as an uteome tax cxcmpt organization and, if applicable, our charger remains in good standing with our nation! organization; . All. other required information has been fully disclosed; • 1 am the Chief Executive Officer of the orgranimtion; 1 assume full responsibility for the fiir and lawfitl operation of all gambling activities to be conducted; . 1 will familiarize: myself the the laws of Minnesota governing gambling and rules of the Gambling Control Board and agree, if Iicen.seoi,.m abide by those laws and rules, including amendments to them; . A -membership list of the organization will beavail ablewithin seven days after it isrequested by the Gambling Control Board; . Any changes in application information will be submitted to the Gambling Control Board and the local unit of government within 10 days of the change; . A license termination plan will be submitred to die Gambl ing Control Board within 30 days of termination of all Premises Perm it(s); TV%,a n*ml�l/nrr ►nnnnrrar ;a I. mAaA nnA lir oncari on rans„raA {%%r 11AinnoMha afnhrfa• ev%A .r Signature'of Chief Executive Office 5V> Z d ISOL ILSZS9 'ON/LO ; E l '1S/LO ; s l ZOOZ Sl d3S (I dd) 'AS -St d31N30 1d0I a3N Al I Sd3A I V n3 NOdd Gambling Site Authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of rcvenue or public safety or agents of tate commissioners, may enter the premises to enforce the law, Bank Records Information 'titin board is authori -/*i to inspect the bank records of the gambling account whenever naccswy to fulfill requirements of current gambling rules and law. Organization License Authorization 1 hereby authorize the Gambling Control Board to mod i fy odify the class of organization IL#W%oAJ 44 LV VNYL/L{JI-MbAAL .1 LLIL J196.,IY,., \r permit being applied tor. Local Unit i ;A;cknowlcdp-ment Paec 2 of 2 Oath 6. any changes in application in!'orrnation I declare that: will be submitted to the board and local I, I have read this application and all unit of government within ten days of information submitted to the board is true, the change; and accurate, And complete, 7. t understand that failure to provide 2. all other required information has been required information or providing faLee or fully disclosed; misleading information muy the 3. I am die elderexecutive officer of the enial ocafion the 1' organization; 4. I assume full responsibility For dte fair an lawful operation of all activities to be f the chief executive conducted; officer (Designee may not sign) S. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, if licensed, to dUIUL; UY LHUSC 14wb fylu W194 4yLauump, On behalf of the city, I hereby acknowledge this application Cor lawful gambling activity at the prcmiscs located within thc.city's jurisdielion. and that resolution specifically approving or denying the application will be forwarded to the aoplying organization. Print natmc of city Signature of city personnel receiving application for the towUip: On behalf of the township. I acknowledge that the organization is applying to conduct lawful gambling Print name of township activity within the township limits. A low nsh ip has no statutory audwrity to upprovc or dory an application (Minn. Stat, scc, 349.213, subd. 2). Signature of township official receiving application ror the county: On behalf o l' the wunty, I hereby acknowledge this application for lawful gambling activity at Vie premises located within the county's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. The infornnation requested on di is form (and any attachments) will be used by the Gambling Control Board (Board) to determine -your qualifications to be involved in Nwful gambling activities in Minnesota, and to assist tlhe I;oard in conducting a background investigation of you. You have the right to refuse to supply the in rormuLion requested; however, if you rel:usc to supply this information, the Board may not be abie to determine your qualifications and, as a wnseque nce. may refuse to issue you a Print name of county Signature of county personnel receiving application Ti rla Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the l3t)urd issues your license, When the Board issues your I icense, all of the information that you have providcd to the Board in die process of applying for your license will become public. If the Board does not issue you a license, all the information you have providcd in the prewc-ti of applying for a license remains private, with the exception of your name and address which will remain public, T%- fta Board whose work acsignmznl rag uires that they have acecss to the information; the Minnesota Department of Public Safe(y; the Nfinnesota Attorney General; the Minne.v)ta Commissioners of Administration, Financc, and Rcvenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone punswgnt to court order; other individuals and agencies that arc specifically authorized by state or federal 5-�) E d ZOOZ E l d3S (I d3) 'AS—SV dLN30 SVD I C N lel I SdD I Nn A3 NOd3 Council Agenda - 9/23/02 5E. Consideration of approving Change Order No. 4 and approving final payment to Proiect No. 99-01C, Kiellberg Sanitary Sewer Extension. (WSB) A. REFERENCE AND BACKGROUND: Change Order No. 4 covers includes payment for the hauling of fill. Due to the shallow depths of the sanitary sewer near the connection to Kjellberg's park, the existing low area needed to be filled. The fill material was taken from excess soils located on the site and only involved hauling of these materials. Approval of Change Order No. 4 results in a revised contract amount of $123,132.65. The project is complete with a final construction cost of $131,674.32, and a final payment of $13,286.54. The increased cost is due to added length of sanitary sewer. B. ALTERNATIVE ACTIONS: 1. The first alternative would be to approve Change Order No. 4 in the amount of $3,173.00 to Project #99-01C Kjellberg's Sanitary Sewer Extension and also approve the acceptance of the project and final payment of $13,286.54 to R. L. Larson Excavating, Inc. 2. The second alternative would be not to approve Change Order No. 4 and not approve the final payment.. C. STAFF RECOMMENDATION: It is the recommendation of the City Engineer to approve Change Order No. 4 as outlined. This results in a revised construction cost of $123,132.65 for the project. It is also recommended to make final payment in the amount of $13,286.54 to R.L. Larson Excavating, Inc. D. SUPPORTING DATA: Copy of Change Order No. 4 Copy of Final Payment Voucher SEP -18-2002 10:53 S .WSB & 'cores► Ina September 18, 2002 is 4150.Olsos Memor4.. "!0way Minnesota � • . 55421 . 763�5;l;` FAX 'l� WSB & ASSOCIATES INC. Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 RE: Construction Pay Voucher No. 4 (Final) Change Order No. 4 Kjellberg's West Sanitary Sewer Extension City of Monticello Project No. 99-01C WSB Project No. 1160-20 Dear Mayor and Council Members: 7635411700 P.02i07 Please find enclosed the final Construction Pay Voucher No. 4 (in triplicate) in the amount of $13,286.54 and Change Order No. 4 (in triplicate) for the above -referenced project. The change order reflects an increase of $3,173.00 to the original contract amount. We recommend final payment subject to receipt of the following items: ■ Satisfactory showing that the Contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding State Income Tax; Evidence in the form of an Affidavit that all claims against the Contractor by reasons of the contract have been fully paid or satisfactorily secured; ■ Consent of Surety to Final Payment certification from the contractor's surety; and ■ Two-year maintenance bond. Please make payment in this amount to R. L. Larson Excavating, Inc. at your earliest convenience. Sincerely, WSB & Associates, Inc. &1�-A W %1� Bret A. Weiss, P.E. City Engineer Enclosures cc: Rick Wolfsteller, City of Monticello Jeff O'Neill, City of Monticello John Simola, City of Monticello R. L. Larson Excavating, Inc. sb SE Minneapolis • St, Cloud • Equal Opportunity Employer FAWPWIWO70.60Wo4frillbcty.doc SEP -18-2002 10:53 WSB & ASSOCIATES INC. 7635411700 P.03/07 so~- a 4.a. f zow r. wew via !4 1 I 9AU M, 'Er, Aid, w'", e X. -KA IF1,11,30, V@&R@NMP �000 4 (Fif w Date: Z, 2002 iqwmw* Wed soft Seim bion Period En4ng.- 4UGU9t 319 200 A. L LMMn ft=vgd"q, JrM =5512th3rastOR OL Claud, MN 86304a7as ContrQ@� Do ToWl AW9ow Total 00&�-,Vg:m TOW rgvAi2i Eflgjff"�t4 TOW VVofk CoRiknJ Rg Pja� Less RW PcvG�zaOQ) 4M pMV1c,-j8 ftydTmf�g Total peffy-wog 113gi. Two VoLogAw Balartm GgRiod row Appywarl %f Pfff�R3v , A TNjs v@g�gF Work Go $107,428.20 S15r7%.45 =00 6123p132.66 W)U� Dgi'gM CAM 0a VJP�M Ci AXWelstes, fww lrl,B=*danc@ wish Odd 03wson4 as performed in MWOM VO Industry standards, and based on our proftwmal opinion, the M'q-qfidkdwy aW the WGrk Pfqmdy POdOff4d i" Nmwdanc* vAh the PkM and spec ftadons. 20 190 @W9of August al. =02 is as Indicated herein and we nereby recommend pa I 100 wo -,7 �aaoJ �Lv 20 C', jig 43? @9 4L-- Rboua@ gh&aft,q AqqKww F@b' Aww2aw l.' EE SEP -18-2002 10:53 WSB & ASSOCIATES INC. J d I r N Q9 v�� I 0 N co 0 r� 8 G a' 25 N ~ 4w a� � m G Go 0 -G p a 40 X � O s U � y t� ~ � gSSS�=S�888 m II cif 0 0 o v Q - I , p p p0 0 0 0 H ' � ?. �� gggggggggg,, o o o o d o G C •r O N z s. 7635411700 P.04i07 c z J r N 0 0 0 � � I *0 m d ~ $ 8 a� � m G Q -G p Q� 5 r- 0 a 2 lL _ h 0 0 0 � � I t F- m d ~ � 1 G -G p Q� s U � y t� J 33 5 r- 0 a 2 lL E SEP -18-2002 10:54 WSB & ASSOCIATES INC. 7635411700 P.05i07 13 401,� II ~ a N v � a I v � Ir Tr Jc 0 0_ � � r r ul 40 ul _ o E�' �Zll o d •- o o d o e o� o.��` m � v v 1 v ' h O fA Gf N to Cf 9 ^ - I _ $ to WL Y7 b. C9 2 low LU a s Z Z Z Z 0 Z d J J J J e J v L4 W 0 C7 N Z y G Z W 5 c m v } Q� J cc Lu ?W = F- a X [11 f1t Z z W W W a w w C' r� W r W M z V a a �u n. > I ` z Z= J �ui a I m Z 4. 0. Z li Lu ® Z d J d320 ro � VJ Q O C m A. 0G SEP -18-2002 10:54 WSB ASSOCIATES INC. ?635411?00 P.06i0? — . , rb-1�411a •tww F . 05/06 1'f '..4,r p.ry� 1tl1. ` �►.alyr eft .� 1n�'I'•�111'� �ib,��L-� �d'��.. � , kh,���'F V4WIbff6: WOO SBMtwy89W Oa odes eltr at wimucNto Proim No: 041 c; Pr@)m me. 1912.60 City of montloMlo 606 WSIMUtAVWW% Solea 1 Mordw"10, mm ism coNTaatTo� X L Lamson grmvwp, 9+ea Mo 12IN SwvtaE SL C(004 MN salowas YOU WO d Mct@d to melte the 1dlomm'"g c wqw in the =M=doaun 2 ofteq = HaW Bund fill msudel to prwido addOmW W -V in egg Inw &MO. ' 9 �ON11�iIWGT PIECE: CHANGE W CONT AM:T TIME. - i ORIGINAL CONTRACT PFUCE: OW -608.Z0 OMINAL CONTRACTTIME: 8131/1999 PREVIOUS CHANGE ORDERS: NO. 1 TO 9 31201 -AS NET CHANGE FROM PREVIOUS CHANGE ORDERS: �0 ppys '6 CONTRACT PRICE PRIOR TO THIS CJ1�uvGE OROEA; ,410►M CONTRACT TIME PRIOR TO THIS CHANGE ORDER: 10131/11M NET INCA ECRFASE OF THIS CHANGE ORDER: 53,170.00 NET INOP&M OF CHANGE ORDER A CONTRACT f�f�I6�1 WITH)ALLa No"APPAQM CFIANGE ORDER. SIZ3,M% 0ONMCT11yE WITM APPROVED CtiIWGE ORDEPS 10/3I/1M if Z/,& d GREY WE(w, F.F- - v ROVED By: e 15zfxl,� vlz,,L � i�fv iuQpq ®Z --- N EMVATINP. IR,c C=a MAYOR F:�i�pwir►11o9 r��era�oO.a SE SEP -18-2002 10:54 WSB & ASSOCIATES INC. 7635411700 P.07/07 nj .... .... I All" • "i ..'q iY 1 1' :hi i, �y . - Kiellberg's West Sanitary Sewer Extension City of Monticello Project No. 99-01 C WSS Project No. 1010.60 item No. Description HAUL SAND FILL Not Change Order 4 Total Unit Unit Price LUMP SUM $3,173.00 oty. Tom! 1 $3.173.00 $3173.00 .1. 1.2.1 J C F:\Wpwin\1010-60\Excei\vouchers\CO4 Detail TOTAL P.O? Council Agenda - 9/23/02 5F. Consideration of approving final payment Community United Methodist Church Water Main Proiect No. 99-10C. (WSB) A. REFERENCE AND BACKGROUND: The construction of water main to Tower Drive to serve the Community United Methodist Church has been completed. Contingent upon receipt of the lien waivers from the contractor, the City Council is asked to authorize final payment on this contract in the amount of $1,162.09 B. ALTERNATIVE ACTIONS: 1. Authorize final payment to Kuechle Underground, Inc. in the amount of $1,162.09 for Proj ect No. 99-10 C , Tower Drive Water Main. 2. Do not approve final payment at this time. C. STAFF RECOMMENDATION: It is the recommendation of the City Engineer, Public Works Director and City Administrator that the City Council authorize final payment to Kuechle Underground, Inc. in the amount of $1,162.09 D. SUPPORTING DATA: Copy of payment voucher. SEP -18-2002 08 49 ,WSB f% acialep, Jim I 4150'431son': Memorial;..Highway su;s aoo W ;apolls; .. minrmjDta' Y I: �63�•541'*�'�� • �.�i4X September 17, 2002 WSB & ASSOCIATES INC. Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 RE: Construction Pay Voucher No. 2 (Final) Methodist Church/Tower Drive Watermain Improvements City of Monticello Project No. 2000-03C WSB Project No. 1160-20 Dear Mayor and Council Members: 7635411700 P.03/05 Enclosed are three (3) copies of the Final Construction Pay Voucher No. 2 for the above - referenced project in the amount of $1,162.09. We recommend final payment subject to receipt of the following items: ■ Satisfactory showing that the Contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding State Income Tax; Evidence in the form of an Affidavit that all claims against the Contractor by reasons of the contract have been fully paid or satisfactorily secured; Consent of Surety to Final Payment certification from the contractor's surety; and ■ Two-year maintenance bond (not required — maintenance is satisfied). Please make payment in this amount to Kuechle Underground, Inc, at your earliest convenience. Sincerely, WSB & Associates, Inc. gu/-/ C Bret A. Weiss, P.E. City Engineer Enclosures cc: Rick Wolfsteller, City of Monticello Jeff O'Neill, City of Monticello John Simola, City of Monticello Kuechle Underground, Inc. sb Minneapolis , St. Cloud - Equal Opportunity Employer FAWPW&VJ60.20Wofm1top etydar SEP -18-2002 08:49 WSB & ASSOCIATES INC. SEP -04-2002 061-57 wtw S F 1=U1. A F1► = 1 f%-, lopcher No. 2 (FinQ WSB Project No., 1960.203 Pro udd. Methodist Churtl' T ower Dr1ve lacation: CRY of luCACC1101 >ulnnewta �®ntraetar. Kuoehle UWargmund, Inc. 20 Main Strom Noa1h, PO box 509 x1mball, OnAosota 3536! tis€-�@muou��4 �z9natio �.. ®rigietal conte l a�outZ� TcW Additiorm 4roW Dbduoiona Total Funds l;r'rcumbered Total Woii C•�x�t't®d to Oato Less ReWried Farr -e Prnvimts. Payme ms TaW Payments Inc), Thio Voucher Ba larv* Carried Forward Apprvoa fir PqmntThR,. Vauchor orevals Date: September s, zd02 Pexlod Ending: January C 2002 Work StL t®d= Work Compleled: $933 ,00 40.00 $0.00 4,570.00 0.000A $396.90 7635411700 P.04/05 W33 & ARSC-olWao Ina in 3ccordanc* With field ob8enrafion, as performed in accardanco with Indusby stanML;',idsf and basW ?n our prowsWonal opinion, tho mala6ila inatallorl aro catWaclory sold the work properly pori0rmad in 2i�cwdwga � � Z19 piaaB Md apciftViOng. the total work ostlmoled to bo compfo d a� W 8o 2M Iq as indlv,&ped hersin &Ad we homby mcommand g payment of Chls voucher. Signed; C►or� ��o��� ®��' P� P 'rojec nagumeror Kuacme Un&rOvmUnd Inc. TnIS'W to WJ9;r IU 20'ft best of ray knowledge, Informagohi. Ohd belled, the quang!-�4 and values of work cartMed heroin is a la1P approxl=o ostimalo for the portod covoved by thle vouchaf, 1 / I c.�..� Signed: 1 y t0, UAi U'COMO M Approved for P-ayment Dais; Air horUad F•1Wp� ;�) f9BOrEplPeu►Vbud�e�1V�C®v®r 6mi cu V., E SEP -18-2002 08:49 WSB & ASSOCIATES INC. O � Z v i �� uaww� II i f I O i - _����z�a�O��a i I � w I I tiu w j � y w o I a m O I zz N ZV cn I I I C �I•`��i�BR',c`8�6f8`�i�Pic96�6N m ZO r N 'C ID CG N C9 ® r I' I r .- ?635411700 P.05i05 TOTAL P.05 Sm Q tillw is � 8�3g888SS 88 i �� uaww� II i f I O i - _����z�a�O��a i I � w I I tiu w j � y w o I a m O I zz N ZV cn I I I C �I•`��i�BR',c`8�6f8`�i�Pic96�6N m ZO r N 'C ID CG N C9 ® r I' I r .- ?635411700 P.05i05 TOTAL P.05 Council Meeting - 09/23/2002 �.G. Consideration of final payment to Rice Lake Construction for City_ Project #2001-03C, Sludge Thickening Facility. (J.S.) A. REFERENCE AND BACKGROUND: The sludge thickening facility at the wastewater treatment plant consisted of the installation of a gravity belt thickener and a masonry building built upon the old foundation for the primary clarifiers at the wastewater treatment plant. The original bid on the project from Rice Lake Construction teamed with Bolton & Mink for a design build was $818,000. In the original award the city took a deduct for painted block walls on the exterior of the structure. Another deduct for performance testing by the city and finally an add for providing glass lined sludge piping to inhibit plugging. The contract award was for $798,380. The project was awarded by the city council on April 23, 2001, with a proposal by Sunny Fresh Foods, Inc. to pick up 75% of the cost through an assessment. In addition, $50,000 of $128,000 in fines for Sunny Fresh was to be rebated towards Sunny Fresh's portion of the costs. One change discussed with the award was a proposal from Rice Lake Contracting to supply Moyno pumps for the gravity belt thickener, similar to those already in use at the wastewater treatment plant. This proposal was later ratified on May 14, 2001 by the city council and included additional costs of $8,594, making the total cost of the project at that time $806,974. Twelve additional changes throughout the project, some credits and some costs, totaled a credit of $3,061 and lowered the overall cost of the project to $803,913. Rice Lake Construction has been paid a previous total amount of $761,336, leaving a balance due of $42,577. The project is complete and operating as designed. Copies of the final payment request and documentation of all the changes for the project are enclosed for your review. B. ALTERNATIVE ACTIONS: 1. The first alternative is to authorize final payment to Rice Lake Construction for the gravity belt thickener in the amount of $42,577 pending receipt of final documentation, lien waivers, etc. This alternative would include placing an assessment on the Sunny Fresh property as previously agreed. 2. The second alternative would be to not make final payment to Rice Lake Construction. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and Public Works Director that the City Council approve authorize final payment to Rice Lake Construction in the amount of $42,577 as outlined in alternative #1 and that, further, the Council directs staff to prepare and place the assessment for Sunny Fresh Foods, Inc. for their share of the gravity belt thickener project as previously agreed. D. SUPPORTING DATA: Copy of final payment request and documentation of project costs. ESTIMATE NO.: 6 -FINAL OWNER: CITY OF MONTICELLO, 505 WALNUT STREET, SUITE 1, MONTICELLO, MN 55362 CONTRACTOR: RICE LAKE CONSTRUCTION GROUP, P.O. BOX 517, DEERWOOD, MN 56444 SUMMARY: ORIGINAL CONTRACT AMOUNT 798,380.00 CHANGE ORDERS 5,533.00 REVISED CONTRACT AMOUNT 803,913.00 VALUE COMPLETED TO DATE 803,913.00 0% RETAINAGE 0.00 PREVIOUS PAYMENTS 761,336.00 AMOUNT DUE THIS REQUEST FOR PAYMENT 42,577.00 Submitted: Rice Lake Contracting Corp. `lade J. Leonard 9/18/02 Wade J. Leonard, Project Manager Date Approved: City of Monticello _/ ,Oar ate ^HANGEITEMS 1 Provide Moyno pumps 1 LS 8,594.00 8,594.00 1 2 Delete Hoist 1 LS (1,500.00) (1,500.00) 1 3 Add access hatch @ tank 1 LS 5,986.00 5,986.00 1 4 Delete Effluent Water Pump 1 LS (5,469.00) (5,469.00) 1 5 Misc. electrical changes 1 LS (4,585.00) (4,585.00) 1 6 Misc. change items 9 thru 16 1 LS 2,507.00 2,507.00 0 SUBTOTAL 5,533.00 TOTAL REQUEST FOR PAYMENT DATE: SEPTEMBER 18, 2002 803,913.00 0 1 8,594.00 1 (1,500.00) 1 5,986.00 1 (5,469.00) 1 (4,585.00) 1 2,507.00 5,533.00 803,913.00 13 Install 12" tide -flex valve on GBT drain line, Propose 1/3 split between City/Rice Lake/Bolton-Menk 14 Concrete placement under walkways of GBT 15 Deduct for stains on burnished block 16 Deduct for GBT performance issues. Total All Changes 3/14/02 3/14/02 806,569.00 No 3,978.00 810, 547.00 Yes 3/14/02 (2,000.00) 808, 547.00 Yes 9/18102 (4,634,00) 803, 913.00 Yes (14, 087.00) City Council Agenda - 9/23/02 7. Public Hearine - on the status of the Twin City_ Die Castings Companv proiect and, consideration to adopt a resolution extending the "Compliance Date" of the Small, Cities Economic Development Grant. (O.K.) A. Reference and background: First, the City Council is asked to hold a public hearing to discuss the status of the Twin City Die Castings Company (TCDC) project. This public hearing is a requirement of the Small Cities Economic Development Grant (SCEDG) criteria because the City was awarded or received dollars from HUD/Federal government. The public hearing notice appeared in the local newspaper on September 12 and 19, 2002. PUBLIC HEARING - TO DISCUSS THE STATUS OF THE TCDC PROJECT On June 8, 2000, the City of Monticello and TCDC entered into a Loan Agreement. The machinery and equipment loan was in the amount of $500,000 at an interest rate of 4% amortized over 10 years with a balloon payment in year seven. After disbursement of the $100,000 EDA-GMEF Loan, the first disbursement payment of the SCEDG to the City for a loan to TCDC was made on June 21, 2000; therefore, the "Compliance Date" or "Grant Close Out Date" became June 30, 2002. The SCEDG and EDA-GMEF loan payback payments began July 1, 2000. Both loan payback payments are current. TCDC agreed to construct a 36,000+ square foot manufacturing facility in Phase I and to create 85 new jobs. For the purpose of the SCEDG, 51% of the jobs must be filled by low to moderate income (LMI) persons. Due to unusual circumstances related to construction of a magnesium plant, the initial construction completion date within the TIF Contract for Private Development was amended from June 1, 2000, to April 1, 2001. A temporary -partial Certificate of Occupancy Permit was issued on March 21, 2001, and the Certificate of Occupancy Permit issued on July 26, 2001. For taxes payable 2002, the estimated market value of the project is $1,572,400 and the net taxes are $63,358. As part of the criteria for HUD/Federal dollars, Carol Pressley -Olson, MN Dept of Trade and Economic Development, monitored the City files and ledgers and toured the TCDC plant on August 26, 2002. Pressley -Olson found the City files and ledgers to be in excellent order with a few follow-up things to do such as this public hearing and the upcoming discussion at the HRA meeting relative to the Fair Housing Act. Additionally, she noted the promptness of payback payments by the business. See attached summary letter. City Council Agenda - 9/23/02 As of the Final Annual Progress Report of June 30, 2002, TCDC reported the creation of 65 full-time jobs (29 Non-LMI and 36 LMI) of the 85 committed jobs. Upon monitoring of the job and wage goals by Pressley -Olson, it was noted that temporary full-time employment is not acceptable by the HUD/Federal criteria. After monitoring of the files by Pressley -Olson, the acceptable number of jobs created according to HUD/Federal criteria was 40 (23 Non-LMI and 17 LMI). Upon touring the facility, Pressley -Olson reported seeing a well-managed company, a clean operation, and an impressive building and machinery/equipment. Pressley -Olson remains eager to work with the business and determined to seethe business meet the 51% LMI job creation. Mr. Doug Harmon, Vice President of Twin City Die Castings, conducted the plant tour and informed Pressley - Olson and Koropchak of the following: The company has felt an impact from the economic recession which in -turn affected the number of jobs created; however, the Monticello plant is profitable. Additionally, Mr. Harmon noted to remain competitive in a global market, the company's philosophy is to make greater investments in high tech machinery and to add less personnel but to employ a higher paid/skilled personnel. This concludes the status report of the TCDC project. After closing the public hearing, please consider adopting the resolution. ADOPTION OF RESOLUTION Per the HUD/Federal criteria, a business is allowed two years from the date of issuance of the Occupancy Permit to create the job and wage goals; therefore, the City Council is asked to adopt a resolution extending the "Compliance Date" (Close Out Date) for the SCEDG from June 30, 2002, to July 26, 2003 (two years from date of issuance of the Occupancy Permit). B. Alternative Action: A. A motion to adopt a resolution extending the "Compliance Date" from June 30, 2002, to July 26, 2003, for the SCEDG to the City for the TCDC project. B. A motion to deny adoption of a resolution extending the "Compliance Date" from June 30, 2002, to July 26, 2003, for the SCEDG to the City for the TCDC project. C. A motion to table any action. C. Recommendation: Recommendation of the City Administrator and Economic Development Director is alternative no. 1. Since the HUD/Federal criteria allows for two years from date of 2 City Council Agenda - 9/23/02 issuance of the Occupancy Permit to meet the job and wage criteria, this is considered a housekeeping item. D. Supportin6 Data: Public hearing notice, summary letter, and resolution for adoption. J ( Page 12—Monticello (Minn.) Times—Thursday, Sept. 12, 2002 AreaPublicc ■ Notices MMMENWMW NOTICE OF PUBLIC HEARING CITY OF MONTICELLO COUNTY OF WRIGHT NOTICE IS HEREBY GIVEN STATE a�MINNESOTA he City Montticelio will hold a public hear- ing Monday, Sept. 23, 2002, at approximately 7 p.m., at the Monticello Council Chambers, 505 Walnut Street, Monticello, MN 55362, to discuss the status of the Twin City Die Castings Company project and to consider extending the grant peri- od of the Small Cities Economic Development/City of Monticello Grant. The pro- gram and its requirements will be explained. Comments and questions will be wel- come. The State's program is designed to provide assistance to private business in getting started or in expanding,' while benefitting low and moderate -income per- sons. For information, call 011ie Koropchak, Economic Development Director at 763-295-2711. —Rick Wolfsteller, City Administrator (Sept. 12, 19, 2002) The Silver Creek Township regularNOTICE meeting will not be held Sept. 17, 2002 but will be held Sept. 18, 2002, 7 p.m. due to a special assessment meeting. —Sandy Forsman, Clerk, Silver Creek Township (Sept. 12, 2002) www. monticellotimes.com ADVERTISEMENT FOR BiDS CEDAR STREET STORM SEWER, SANITARY SEWER, WATERMAIN, AND) CITY OF MONTiCELLORPROJECT NO. 2002-0 FOR THE CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that sealed bids will be receive Monticello at the office of the City Adminisirator until 10 a.m., Frida at the City Hall and will be publicly opened and read at said time a resentatives of the City of Monticello. Said proposals for the furni: and materials for the construction, complete in-place, of the follow quantities: 4,300 TON Aggregate Base Class 5 2,800 TON Bituminous 1,600 LF 12" - 27" Storm Sewer and Appurte 1,640 LF 10" Sanitary Sewer and Appurtenar 16,650 SF 4" Concrete Walk 3,660 LF Concrete Curb and Gutter Design E 8,965 LF Pavement Marking 3,110 SY Sodding The bids must be submitted on the Proposal Forms providec with the Contract Documents, Plans, and Specifications as prepc, Associates, Inc., 4150 Olson Memorial Highway, Suite 300, M 55422, which are on file with the City Administrator of Monticello ar at the office of the Consulting Engineers or at the office of the City Copies of Proposal Forms and the Plans and Specifications 1 tractors submitting a bid may be obtained from the Consulting Enc Associates, Inc., 4150 Olson Memorial Highway, Suite 300, M; 55422, upon deposit of Fifty Dollars. ($50.00) (non-refundable) includes Twenty -Five . Dollars ($25.00) for the Standard City Specification. If you purchased plans in Monticello in 2001 and al City Specification, the plans can be purchased for Twenty -Five D, Once a Standard City of Monticello Specification is purchased, Putt plans may not require additional purchase of the Standard Cib Specifications for the year 2002. No bids will be considered unless sealed and filed with the Cit of Monticello and accompanied by a cash deposit, cashier's the check, or bid bond made payable to the City of Monticello for five 6 the amount bid, to be forfeited as liquidated damages in the event accepted and the bidder fail to enter promptly into a written contr, the required bond, - No bids may be withdrawn for a period of forty-five (45) days fr opening of bids. The City of Monticello reserves the right to reject DATED: September 9, 2002 BY ORDER OF THE CiTY —s/s Rick Wolfsteller, City Administrator, Monticello, MN (Sept. 12, 2002) mew 8ubscrlberbonus 2 tickets- to the Minnesota Renaissance .festival given away to every new subscriber (while supplies last) Prepaid subscriptions only New subscribers must pick up tickets at the Times ofirlte,. Festival Dates. Wpekonflc and I ohnv n,-, CHARG YOUR ADVEF Display or Cla 612-295 Get Car 0 your lil Enjoy free ; to: Audioboo MONTICELLO Ms. Carol Pressley -Olson MN Dept of Trade and Economic Development 500 Metro Square 121 7"' Place East St. Paul, MN 55101-2146 August 30, 2002 Re: Economic Development Set -Aside Grant City of Monticello/Twin City Die Castings Company August 26, 2002 On-site Monitoring Follow-up Dear Carol Just a follow-up to your on-site monitoring of August 26, 2002 and a recap of the to-do list: 1. Attached is the June 30, 2002. Progress Report. 2. Upon monitoring the job and wage goals, the number of current full-time jobs is 40 (temporary, full-time not accepted). Of the 40 jobs. 17 were LMI and 23 Non-LMI. The City will hold a public hearing on Mondav, September 23, 2002, to discuss the status of the grant/project and to request an extension of the grant period from June 30, 2002, to July 26, 2003 (this two years from date of occupancy permit). ;. A copy of the UCC -1 filed May 14, 2001, Was submitted to the State. 4. The October 2, 2002, Housing and Redevelopment Authority in and for the City of Monticello agenda will include a discussion and review of the Fair Housing Act. 5. The income verification forms have been signed by the company officer and project manager. 6. Doug Harmon will submit to the City of Monticello: 1. Final Sworn Construction Statement. 2. Letter demonstrating reasonableness of cost of items purchased by loan. 7. DTED to contact Monticello Work Force Center relative to executed Job Security Agreement. Should you have any questions, please call me at 763-271-3208. Thanks, Carol. Sincerely. CITY OF MONTICELLO �' ,tA v Q_a3M9____0' 011ie Koropchak Economic Development Director e: Doug Harmon, Twin City Die Castings Company Citv File Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN 55362-8831 - (763) 295-2711 - Fax: (763) 295-4404 Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362 - (763) 295-3170 - Fax: (763) 271-3272 CATV OF MONTICELLO RESOLUTION NO. RESOLUTION EXTENDING THE COMPLIANCE DATE OF SMALL CITIES ECONOMIC DEVELOPMENT PROGRAM GRANT NO. CDAP-99-0122-H-FY00 FOR TWIN CITY DIE CASTINGS COMPANY WHEREAS, on January 5, 2000, the City of Monticello, Minnesota, was awarded a Minnesota Investment Fund Grant through the Small Cities Economic Development Program of the Minnesota Department of Trade and Economic Development for the Twin City Die Castings Company expansion project. WHEREAS, on June 8, 2000, the City of Monticello, Minnesota, and the Twin City Die Castings Company entered into the Agreement for Loan of Small Cities Development Program Funds. WHEREAS, within ARTICLE 7, Provision of New Permanent .lobs, Section 7.1. Business Subsidv A-,reement, (b) of the Agreement for Loan of Small Cities Development Program Funds: By no later than June 30, 2002 (the "Compliance Date") and continuing through at least the Compliance Date, the Developer shall create at least eighty-five (85) new frill -time equivalent jobs (the "New Jobs") on the Development Property. Fifty-one percent of the New Jobs must be filled by low to moderate income persons as defined within the Agreement. WHEREAS, on July 26, 2001, the Chief Building Official for the City of Monticello, Minnesota, issued a Certificate of Occupancy Permit to Twin City Die Castings Company for the property located at 520 Chelsea Road, Monticello, MN. I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the "Compliance Date" within the Agreement for Loan of Small Cities Development Program Funds dated June 8, 2000, is hereby approved extending the "Compliance Date" from June 30, 2002, to July 26, 2003. Adopted by the City Council this day of September, 2002. Mayor City Administrator Council Agenda - 9/23/02 8. Presentation by Downtown Business Owners on financial impact of CSAH 75 construction. A. REFERENCE AND BACKGROUND: Ms. Jane Maass of Prairie Edge Gallery has requested to come before the City Council to make a presentation along with other downtown business owners regarding the financial impact that construction on CSAH 75 has had on the downtown businesses. Ms. Maass will be presenting more detailed information on the financial loss the businesses have suffered because of the construction project. Because the agenda was prepared earlier in the week there was not enough time to include this information with the agenda packet to the Council. The business owners are asking the City to consider some type of financial remuneration for their losses. Whether this remuneration is in the form of a tax reduction or abatement, grant funds to offset personal losses caused by public improvements or any other options that may be available, they would at least like the Council to consider their request as well as have the opportunity to make the Council aware of their situation. 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