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City Council Minutes 01-12-1981MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL January 12, 1981 - 7:30 P.M. Members Present: Arve Grimsmo, Dan Blonigen, Fran Fair, Ken Maus, Phil White. Members Absent: None An Invocation by Reverend Steve Hammer was given. 1. Consideration of the Award of the Sale of $160,000 General Obligation Improvement Bonds of 1981 and $255,000 in General Obligation Bonds of 1981 for the Library. Mr. King Forness, of Springsted, Inc., the City's bonding consultant, opened and read the bids received on the sale of two bond issues proposed by the City of Monticello. The first bond issue, in the amount of $160,000, was to be used to finance the 1980-1 and 1980-2 improvement projects, which served Macarlund Plaza and Prairie Road. Seven bids were received from various banks and financial institutions, with the apparent low bidder being - Bank Northwest of Minneapolis, with a net interest dollar cost of $87,980, or 8.1462% interest rate. Nine bids were received from financial institutions on the sale of $255,000 library bond issue of 1981, with the apparent low bidder being - Bank Northwest of Minneapolis, with a net interest dollar cost of $157,032.49, or 8.1575%. It was the recommendation of Mr. Forness of Springsted, Inc. that the two apparent low bidders on each bond issue - being Bank Northwest - be awarded the sale of both bond issues. Motion was made by Ken Maus, seconded by Phil White and unanimously carried to adopt a resolution approving the award of the sale of the $160,000 General Obligation Improvement Bonds of 1981 to Bank Northwest at a net interest dollar cost of $87,980. (See Resolution 1981 #1) Motion was made by Fran Fair, seconded by Phil White and unanimously carried to award the sale of the $255,000 General Obligation Bonds for financing the library to Bank Northwest at a net interest dollar cost of $157,032.49. (See Resolution 1981 #2) (See Exhibit 1/12/81 #1 and 2). - 1 - Council Minutes - 1/12/81 2. Consideration of Resolution Ordering Feasibility Report on Improvements to the Meadows Subdivision Plat. Mr. Mel Wolters, owner of The Meadows Subdivision Plat, filed a petition with the City requesting that sewer, water, street, curb & gutter, and storm sewer improvements be extended to Lots 10 thru 14, Block 1, and Lots 11 thru 15, Block 4, and Lots 1 & 2, Block 5, all in The Meadows. The petition for improvements is only for a portion of the subdivision plat, but Mr. Wolters requested that the feasibility study also address the cost involved in providing the required storm sewer facilities as shown on his grading plan. Mr. Wolters indicated in his petition that if the cost is in line, he may consider petitioning for these improvements to be included in the project at a later date. Motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to adopt a resolution ordering the City Engineer, John Badalich, to prepare a feasibility report on the proposed improvement project. (See Resolution 1981 #3). 3. Consideration of the Extension of a Variance to Allow the Display of Pennants - Rolling Wheels, Inc. Mr. .aim Teslow, of Rolling Wheels, Inc., requested an extension for two years to allow him to display pennants which are of a spinner type at his business at the intersection of Broadway and Linn Streets in Monticello. Mr. Teslow requested the additional two year extension primarily due to the fact that the pennants are still in fairly good shape, and he would like to get some additional use out of them. Furthermore, he indicated that he would not be asking for another variance extension if this one was granted. Motion was made by Dan Blonigen, seconded by Fran Fair and unanimously carried to extend the variance to allow the pennants to be displayed for an additional two years with the understanding that this variance would not be extended beyond two years in the future. 4. Consideration of Appointment of Committee Members and Various City Functions and Duties. Except for the Housing and Redevelopment Authority Committee, all commit- tee appointments are made by the City Council on an annual basis. The Housing and Redevelopment Authority appointments are made by the Mayor with the Council's approval with these committee members being on a rotating five-year basis. - 2 - Council Minutes - 1/12/81 The entire list of Committees, Functions and Duties were reviewed by the City Council, including the Planning Commission, Downtown Parking Committee Commission, Housing & Redevelopment Authority, Historical Society, Joint Recreation Board, Joint Fire Board, Senior Citizens Center Board, Board of Appeals, Community Education Advisory Council, OAA Representative, Acting Mayor, City Attorney, Auditor's, Consulting Engineer, Consulting Planner, Official Newspaper, Official Depositories. It was noted that the Downtown Parking Committee, at the present time, had four members, and it was recommended that Dennis Seitz be added as a fifth member to the Committee. The Housing & Redevelopment Authority Committee Member Vic Vokaty's term expired 1/1/81, and it was recommended that his term be extended an additional five years. A motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to approve and adopt the entire list of City commissions, functions and duties per the attached list, including the two changes, one being the Downtown Parking Committee addition of Dennis Seitz, and the reappointment of Vic Vokaty to an additional five-year term on the Housing & Redevelop- ment committee. (See Exhibit 1/12/81 #2). 5. Consideration of Approval of Plans and Specifications and Advertising for Bids for the Demolition of the Oakwood School Building. John Simola, Public Works Director, reviewed with the Council the Plans and Specifications that have been prepared for the demolition and removal of the Oakwood School Building. According to the Plans and Specs, bids would be returnable February 9, 1981, at 2:00 P.M., and the specifications indicate that removal of the building would occur some time between March 15th and April 1st, 1981. It was noted that attempts have been made by the City to try and locate a disposal site locally that the successful contractor could use as a dumping site to lower the cost of demolition. Two local property owners have indicated a willingness to use their property as a dumping site, but it was the recommendation that the advertisement for bids will probably require the contractor to arrange for their own site for the debris, but the information will be provided to all bidders of any interested local property owners who may be willing to take the debris from the school. According to the plans and specifications presented, contractor will retain all salvage rights to the materials; however, the City is trying to sal- vage anything prior to letting out the bids that could be used internally by the various City departments such as Public Works, Fire Department, or the Senior Citizens Center. Anything that cannot be used by the City departments themselves will probably be put on an auction. - 3 - Council Minutes - 1/12/81 As part of the City's salvage attempt prior to actual demolition, the Council approved the use of a CETA program to obtain three people to work at no cost to the City of Monticello to help salvage some of these items. If this proposal by the CETA program goes through, these people could help salvage some of the items and put these with the auction proposed by the School District. The Council also discussed the eventual removal of the Dowling house located on the future library site, and recommended that this item be advertised separately from the Oakwood School Building demolition, as there was a possibility that someone may be interested in moving or tearing down the house for the materials. Motion was made by Phil White, seconded by Ken Maus and unanimously carried to approve the plans and specifications for the demolition of the Oakwood Building, and to advertise for bids returnable February 9, 1981. Motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to advertise for bids for the sale and removal of the Dowling house located on the library site separately. 6. Consideration of renewing contract with YMCA for Detached Worker. Mr. Mike Melstad, the assigned detached worker in the Monticello area, was present at Monday's meeting, and requested that the City Council consider renewing for an additional 12 months, the City's current con- tract with the YMCA. The 1981 budget projected a 13% increase in this contract, which would amount to an annual figure of $2,825. Motion was made by Ken Maus, seconded by Dan Blonigen and unanimously carried to renew the contract for the YMCA Detached Worker Program for an additional one-year in the amount of $2,825. 7. Quarterly Department Head Meeting. A quarterly department head meeting was held with the following depart- ment heads in attendance: Fire Chief - Paul Klein Wright County Sheriff's Dept. Rep. - Buddy Gay & Don Hozempa YMCA Detached Worker - Mike Melstad Public Works Director - John Simola Building Inspector/Civil Defense Dir. - Loren Klein City Administrator - Gary Wieber Senior Citizens Center Director, Karen Hanson, was absent. Council Minutes - 1/12/81 Paul Klein, Fire Chief, reviewed with the Council a list of capital out- lay items budgeted for 1981 that he would like to see the City purchase as soon as possible. These items relating to the Fire Department included two chemical suite, one deluge gun, two helmets, three pair boots, two smoke masks, six air tanks, thirty hoods, thirty pairs of gloves, and two additional pagers along wish two hand-held radios. The Council discussed with Mr. Paul Klein the current effectiveness of the pager system now used by the Fire Department, and it was noted that problems have been occurring with the present system. Council advised Mr. Klein to check into other pager brands to see if a replacement system should be considered. Motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to authorize the Fire Department to purchase the items budgeted for in 1981 per the list presented, with a recommendation that the addi- tional purchase of two pagers be postponed until further review of other brands can be studied. (See Exhibit 1/12/81 #3). John Simola, Public Works Director, reviewed with the Council the present condition of the City's equipment, and noted that some of the items are scheduled for replacement in the upcoming years. City Administrator, Gary Wieber, presented to the Council a tentative capital improvement program list that indicated some of the anticipated expenditures that will be forthcoming in the next five years. Mr. Wieber noted that the Council should review the list and hopefully a capital improvement program can be adopted in 1982 that lays the groundwork for l_ anticipating future major expenditures. Civil Defense Director, Loren Klein, reviewed with the Council a summary of the building permits issued during 1980, and also recommended that the City adopt a resolution thanking Regional Civil Defense Coordinator, Al Baert, for his efforts in helping the City and its civil defense staff to develop its nuclear power plant emergency plans and drill procedures. Motion was made by Fran Fair, seconded by Phil White and unanimously carried to adopt a resolution of appreciation to Al Baert, Region VI Civil Defense Coordinator, for his exceptional job in helping the City prepare its plans. (See Resolution 1981 #4). 8. Approval of Bills and Minutes. Motion was made by Phil White, seconded by Fran Fair and unanimously carried to approve the bills for the last half of December, 1980, as presented, and the Minutes of the Special Meetings held December 2 and 6, 1980 and the Regular Meeting held December 8, 1980. (See Exhibit 1/12/81 #4). Meeting adjourned. Rick Wolfstel Yr, Administrative Assistant - 5 -