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City Council Minutes 12-14-1981 (2) I MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL December 14, 1981 - 7:30 P.M. Members Present: Arve A. Grimsmo, Fran Fair, Phil White, Ken Maus, Dan Blonigen. Members Absent: None. 1. Consideration of Resolution Granting Final Approval for commercial Development Revenue Bonds for Medical Facilities Company. Previously, the City Council had approved a preliminary resolution for the issuance of Commerical Development Revenue Bonds for the Medical Facilities Company on April 27, 1981. Later the prelimi- nary resolution was amended on August 3, 1981 to allow for the public offering of the bonds as opposed to a sale to an insti- tutional investor as a tax-exempt mortgage. I The request for final approval for the Commercial Development Revenue Bonds would provide a bond sale in the amount of $1,300,000 for the purpose of building the medical clinic next to the Monticello- Big Lake Hospital. Along with the bond proceeds of $1,300,000, part- nership contributions in the amount of $250,000 would also be used, making the total cost of the project approximately $1,550,000. After noting that all papers had been reviewed by the City Attorney, a motion was made by White and seconded by Fair and unanimously carried to adopt a resolution approving the issuance of $1,300,000 in Commercial Development Revenue Bonds for the Medical Facilities Company. (See Resolution 1981 - 34). 2. Consideration of Amendinq Ordinance on Licensing of Fire Ranges. At the council's November 23, 1981 meeting, a provision regulating the licensing of fire ranges was tabled until contact could be made with representatives of the Rod &. Gun Club concerning setting up provisions that would be in accordance with what they are now doing. After discussing a possible ordinance regulating the Monticello Rod &. Gun Club with Mr. Robb Klein of the Rod &. Gun Club, the following provisions were recommended: I - 1 - I I I Council Minutes - 12/14/81 Regulating hours between 10:00 A.M. in the morning and 10:00 P.M. in the evening. _ Prohibiting fire ranges to be open from october 16th thru March 31st. (currently, the Rod & Gun Club opens approxi- mately April 1st through October 15th, at the latest). - $15.00 proposed fee annually. The council members discussed whether prohibiting the fire range to be open from October 16th through March 31st was necessary as some people do use the range for siting in their deer rifles even though scheduled club activities are not actually held during those dates. Since use of the fire range has not been a problem in the past during the winter months, a motion was made by white, seconded by Blonigen and unanimously carried to adopt an ordinance amendment changing the current fee from $5.00 annually to $15.00 annually and to regulate the shooting from 10:00 A.M. to 10:00 P.M. with no restrictions on dates. (See Ordinance Amendment #110). 3. Consideration of Approval of change Order #21 with the Paul A. Lau- rence Company on the Wastewater Treatment Plant Construction Contract. As part of the Wastewater Treatment Plant Construction Project, the city's Public Works Director, John Simola, recommended that additional laboratory equipment required for process control at the Wastewater Treatment Plant be purchased in the amount of $8,525. Initially, the only laboratory equipment specified was that which was needed to meet the permit requirements for the PCA and EPA, however, the pollution Control Agency does recognize'that additional laboratory equipment is necessary and has already given their preliminary approval to this change order. A motion was made by White, seconded by Maus and unanimously carried to approve change order #21 for an additional $8,525 with the Paul A. Lau- rence Company on the Wastewater Treatment Plant Construction Contract. (See Exhibit 12/14/81 #1). 4. Consideration of Purchase of Kermit and Ann Lindberg Property. Recently, Kermit and Ann Lindberg have indicated to the City that they would be receptive to selling their property to the City of Monticello. The Lindbergs home and approximately 5 acres is situated directly east of the present Wastewater Treatment Plant, and the City of Monticello would use this acquisition for future expansion of the Wastewater Treatment Plant facilities. - 2 - I I I Council Minutes - 12/14/81 The City of Monticello obtained an appraisal on the Lindberg's property in the amount of $87,000 from Jack Maxwell and an appraisal that the Lindbergs had done from Realty Station totalled $100,000.00. At the City Council's April 13, 1981 meeting, authorization was given to draw up the necessary papers for the acquisition of the property for a total price of $100,000.00. since the original offer by the City was made in April of 1981, the Lindbergs have now agreed to sell their property in the amount of $100,000. if the City would assume the outstanding assessments against the property totalling $10,820.19. At a meeting held between the Lindberg's attorney and the City Attorney, Gary pringle, one item that came up during the discussions was the alleged damage that had been done to the trout pond on the Lindberg property. This alleged damage came about as a result of the easement that the City of Monticello obtained on the 1976 Improve- ment project through eminent domain procedures. Mr. Lindberg's attor- ney recommended that the City of Monticello purchase the property for $90,000 and award $10,000 for the damage done to the trout pond making the total price $100,000 as previously agreed upon. As part of the purchase agreement, a stipulation agreement on the trout pond damage would be released by the Lindberg& agreeing to waive any future liabilities from the city for damage to the trout pond. A motion was made by Blonigen, seconded by white and unanimously carried to authorize the Mayor and City Administrator to execute a purchase agreement for the Lindberg residence and property for a $90,000 purchase price with the City of Monticello to assume all outstanding assessments. The motion also included that the city of Monticello would pay $10,000 to the Lindbergs for a stipulation agree- ment relative to the trout pond damage. (See Exhibit 12/14/81 #2) 5. Consideration of Approval of Purchase Order for Library Carpeting. As discussed at the special meeting on December 7, 1981, Loren Klein, Library Chairman, presented three quotations to the Council for the purchase of carpeting for the library. Of the three quotations received for the carpeting, the lowest quote so far would total $8,100, but the three individuals would be con- tacted regarding firm prices. A motion was made by Fair, seconded by Maus and unanimously carried to approve the library board to enter into a purchase order for car- peting for the Monticello Public Library for an amount not to exceed $8,100 with authorization for the Library Board to negotiate for a better price. - 3 - Council Minutes - 12/14/81 I 6. Consideration of Method to Seek New Member for the Planning Com- mission. Mr. Dick Martie has recently resigned from the Planning Commission and the commission would like council authorization to put a notice in the paper announcing an opening. Persons interested in serving on the Planning Commission would submit an application to the current Planning Commission members who would then review and recommend to the City Council an individual for appointment. A motion was made by Maus, seconded by Fair and unanimously carried to authorize the Planning Commission to seek applicants for the vacant Planning Commission position and to submit their top three choices for the position to the Council for council consideration. 7. Consideration of Appointment of Wastewater Treatment plant Superin- tendent. I The City Council met in a special session prior to the December 14th meeting at 5:30 P.M. for the purpose of interviewing applicants for the Wastewater Treatment plant Superintendent position. This newly created position would be responsible for the management and operation of the new Wastewater Treatment Plant facility when com- pleted. A motion was made by Blonigen, seconded by White and unanimously carried to offer the position of Wastewater Treatment Plant Superin- tendent to Mr. James Miller at an annual salary of $21,300 effective as soon as possible. Mr. Miller is currently a resident of New Dlm, Minnesota and currently is employed with Minnesota valley Testing, Inc. 8. Consideration of approval of city Administrator to Attend Seminar on Accountability for EPA Funds. Previously, the City Council authorized the City Administrator to attend a seminar on accountability of EPA funds contingent upon EPA and PCA approval. I This grant amendment request was reviewed by the PCA and they indi- cated that they would approve of the registration fee of $450, but the remaining cost would have to be absorbed by the City of Monticello. The reason for only approving the registration fee was the fact that the City of Monticello had Jerry Corrick of OSM attend the course along with the fact that a cut back in funding has occurred for the PCA. with the PCA approval for the registration fee of $450, the city's cost would be 10% of the $450 plus the remaining cost which would be approximately $360 for a total estimated city cost of $400. - 4 -