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City Council Minutes 01-25-1982MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL January 25, 1982 - 7:30 P.M. Members Present: Arve Grimsmo, Fran Fair, Ken Maus, Dan Blonigen, Phil White. Members Absent: None. 1. Continuation of Public Hearing on the 1981-1 Improvement Project Regarding the Proposed Assessment Against the Edgar Klucas Parcel. On October 14, 1981, the City Council held a meeting on the 1981-1 Improvement Project. At that time it was decided to continue the hearing on the Edgar Klucas parcel since an objection to the pro- posed assessment of $37,206.32 was filed by Mr. Klucas. After further review of the objection filed by Mr. Klucas, it was recommended by the City Administrator that there be no assessment on this parcel for the following reasons: - That there may be a question as to the actual benefit pro- vided by the assessments as an appraiser was hired by the City and determined that Mr. Klucas's property could possibly be developed in the future with alternate roadway alignments and could be served with sewer and water improvements from a different direction making the present sewer and water im- provements along River Street not as beneficial to the property at this time. - Presently, a portion of the property is currently classified under Green Acres, under which all assessments are auto- matically deferred. - In all likelihood, Mr. Klucas would appeal any assessment against his parcel. - The City of Monticello always has the ability to recapture its costs of improvements at a later date if the property is developed. In light of the recommendations made by the City Administrator, a motion was made by White, seconded by Blonigen and unanimously carried to adjust the assessment for the Edgar Klucas parcel on the 1981-1 Improvement Project to a zero balance at the present time with the option to recapture the assessment at a future date if the property is developed later. - 1 - Council Minutes - 1/25/82 2. Consideration of a Set Back Variance - Shawn McGoff. Mr. Shawn McGoff, owner of a home on Lot 3 - Block 6 in the Mea- dows Subdivision, requested a variance to build a 5 by 8 foot foyer entrance onto the front of his home. A set back of 25 feet is being requested as opposed to the 30 foot requirement, in order to build the foyer. The primary reason for building the foyer is to resolve Mr. McGoff's heat loss problem through the front door by providing an extra entry way. The Planning Commission recommended approval of the variance on a 3 to 0 vote and since all variances require a 4/5's vote, the matter was brought before the City Council for their approval. A motion was made by Blonigen, seconded by White and unanimously carried to approve the variance for Mr. McGoff to build a 5 by 8 foot foyer on Lot 3 - Block 6 in the Meadows Subdivision. 3. Consideration of Amending Various Zoning Ordinances. The Planning Commission has recently reviewed the entire city or- dinances and has recommended various changes as part of the review. Many of the proposed ordinance changes, as recommended by the Planning Commission, were of a house cleaning nature to clarify certain ordinance sections or to eliminate those sections that were unnecessary. In reviewing Section 10-3-9 pertaining to the size of wall signs allowed, a sentence was added to indicate that if a principal building is on a corner lot, the largest side of the building may be used to determine the gross silhouette area. It was also rec- ommended by the Council that an additional clarification should be added to indicate that if the largest side of the building is used to determine the size of the sign to be allowed, that same side of the building must have the sign rather than the smaller side of the building. The Planning Commission at their regular meeting held a public hearing on all the proposed ordinance changes with no objection from the public being heard. A motion was made by Fair, seconded by Maus and unanimously carried to adopt and amend all zoning ordinance sections as presented at the Council meeting. (See Ordinance Amendment 1/25/82 #112 for complete list of changes). Council Minutes - 1/25/82 4. Consideration of a Resolution Adopting the Economic Development Plan and Designation of Chamber of Commerce Business & Industrial Development as Advisory to the City Council. The Minnesota Star Cities Program has been developed by the De- partment of Economic Development to help communities throughout the State of Minnesota prepare for and achieve desired economic growth. Two of the elements of the Star Cities Program was the adoption of an Economic Development Plan and the designation of a committee to be an advisor to the City Council on economic development matters. Monticello's Star.Cities Program was prepared by the Chamber of Commerce Committee on Business & Industrial Development and it was recommended that this same committee be designated as ad- visor to the City Council as part of the adoption of the Econ- omic Development Plan. A motion was made by Fair, seconded by Maus and unanimously carried to adopt a resolution adopting the Economic Development Plan as presented and designating the Chamber of Commerce Busi- ness & Industrial Committee as advisors to the City Council. (See Resolution 1/25/82 #36). 5. Consideration of Approval of Change Order #22 with the Paul A. Laurence ^Company on the Wastewater Treatment Plant Construction Contract. At their last meeting on January 11, 1982, the City Council tabled approval of the change order #22 with the Paul A. Laurence Company in the amount of $958 for an additional 25 foot by 9 foot concrete slab at the sludge vehicle garage. At that time, the Council requested that the consulting engineer renegotiate the cost of the concrete slab with the contractor in an effort to reduce the cost. John Simola, Public Works Director, informed the Council that the consulting engineer had reviewed the change order amount and indicated that the estimated cost on an item by item basis could possibly be $854 versus the contractor's estimate of $958. It was felt that in light of the lengthy cost to resubmit this request, the approval of the change order of $958 would not be out of line. A motion was made by White, seconded by Fair and unanimously carried to approve change order #22 for an additional $958 with the Paul A. Laurence Company on the Wastewater Treatment Plant Construction contract for the concrete slab at the sludge vehicle garage. - 3 - Council Minutes - 1/25/82 6. Approval of Final Construction Payment to LaTour Construction and Change Order #2 on the 1981-1 and 1981-2 Improvement Project. A final payment request has been submitted by LaTour Construction Company on the 1981-1 and 1981-2 Improvement Project which con- sisted of improvements along Cedar Street from the railroad tracks to Lauring Lane and also improvements of sewer, water and street surfacing in the Meadows Subdivision plat. As part of the final request, a change order for additional items in the contract has been requested by LaTour and approved by the City Engineer in the amount of $2,319.50. The change order amount was reduced from the original request of $3,173.50 after negotiations with the engineer and construction company. A motion was made by White, seconded by Blonigen and unanimously carried to approve change order #2 on the 1981-1 and 1981-2 Im- provement Project in the amount of $2,319.50 and approve the final payment of $60,239.50 bringing the total contract price to $337,684.83. 7. Approval of Bills and Minutes for the :Month of January, 1982. It was noted that agenda item #11 of the Council meeting held on January 11, 1982 was incorrect in stating that the Civil Defense Director recommended amending an agreement with the State of Minnesota regarding an antenna tower located on city property. The recommendation for the amended agreement was made by Council member Phil White. It was also noted that Check #15340 on the list of bills for January was incorrect and has been changed to $707.32. A motion was made by White, seconded by Fair and unanimously carried to approve the minutes of the council meeting held on January 11, 1982 and the bills for the month of January as pre- sented with changes noted above. (See Exhibit 1/25/82 #1). 8. Discussion on Civil Defense Exercise Scheduled for March 2, 1982. Civil Defense Director, Loren Klein, informed the the Council that on February 3, 1982, a preliminary exercise will be held by the City in an effort to get ready for the actual nuclear emergency exercise drill scheduled for March 2, 1982. Mr. Klein noted to the Council that the cost to the City for having an exercise runs in the neighborhood of thousands of dollars in lost wages and equipment used, and that the State of Minnesota has received funds from Northern States Power to take care of some of the expenses involved in providing civil defense plans in regard to nuclear emergencies. Mr. Klein noted that the City of Monticello has requested reimbursement for the cost of holding emergency drills, but so far has not received any money or correspondence from the State. - 4 - Council Minutes 1/25/82 A motion was made by White, seconded by Maus and unanimously carried to recommend tabling further planning for the March 2nd exercise drill until the Department of Emergency Services either responds to our request for funding of the exercises or until the actual reimbursement is made to the City. It was noted that a letter will be sent to the Department of Emergency Services indicating the action taken by the City Council. (See Resolution 1/25/82 #35) . 9. Discussion on Use of Senior Citizens Center Building by Youth Groups. Councilwoman Fran Fair inquired of the Council whether the Senior Citizens Center Building would be available for a meeting room, etc. for such groups as youth organizations from various churches, etc. It was noted that the Senior Citizens Center Building is sometimes used by other groups who contribute money to the Senior Citizens Center, but normally the building has not been available to the general public, etc. It was noted that there were many concerns about the mix of the Senior Citizens Center with different age groups such as youth organizations, but it was the concensus of the Council to have Karen Hanson, the Senior Citizens Director, meet with the committee from the St. Henry's Youth Organization to discuss with the Senior Citizen's Board the possible use of the building by youth organizations. 10. Appointment of Members to Library Board Committee. Library Board Chairman, Loren Klein, informed the Council that two board members have indicated that they would be willing to serve on the Library Board Committee for an additional three year term. Both Irwin Kallin and Joel Erickson terms expired on Decem- ber 31, 1981 and both individuals have indicated that they would be willing to again serve on the board. A motion was made by White, seconded by Fair and unanimously carried to reappoint Mr. Irwin Kallin and Dr. Joel Erickson to a three year term on the Library Board Committee. Mee Adjourned. t �� .irk Wolf stel�,/ler Assistant Administrator - 5 -