City Council Minutes 02-22-1982MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
February 22, 1982 - 7:30 P.M.
Members Present: Arve Grimsmo, Dan Blonigen, Ken Maus, Phil White,
Fran Fair.
Members Absent: None.
1. Consideration of Awarding Contract on Bids for 1500 Gallon Tanker
Truck and Truck Chassis for the Fire Department.
At the previous council meeting, action on the possible purchase
of the truck chassis and 1500 gallon pumper apparatus was tabled
to allow for representatives of the companies bidding to be
present to answer questions regarding whether or not they met
specifications of the Fire Department. The bids that were re-
ceived on February 1, 1982 were as follows:
Alternate #1
Com2any Basic Bid (Side Water Dump)
Laverne Fire Equip. Inc. $32,473.00 $750.00
General Safety Equip. Co. 36,960.00 590.00
Pierce Manufacturing Co. 45,680.00 980.00
The bids received for the fire truck chassis were as follows:
Company Bid
Monticello Ford $16,166.71
Gould Brothers 17,730.00
Laverne Fire Equipment, Inc. 18,655.00
Pierce Manufacturing 20,575.00
Although the base bid from Laverne Fire Equipment Company ap-
peared to be the low bidder on the pump apparatus, questions
were raised by the fire department members as to whether the
specifications were met in regard to the pump capacity. Mr. Todd
Rusk of Laverne Fire Equipment Company indicated that their pump
would be a 375 gallon per minute pump and although the specifica-
tions
pecifica-tions required the pump to be 475 gallons per minute capacity, he
felt this pump would be capable of providing for 475 GPM's. In
addition, Mr. Rusk noted that their bid did state they would pro-
vide a half oval shaped tank whereas the specifications required
a T shaped tank because they felt the half oval tank would last,
have a lower center of gravity, resulting in less stress on the
tank.
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Mr. Rusk did indicate that his company would build a T shaped
tank at the same price if the fire department so desired.
The fire department members also noted that the specifications
called for the pump bearings to be lubricated on both sides of
the pump shaft, which the pump being supplied by Laverne would
only have lubricated bearings on one side of the pump. In
addition, a concern of the fire department was that with an
oval shape tank, the side cabinets to be provided on the truck
would not be as deep and useful as with a T shaped design.
Based on the facts that the pump being supplied by Laverne Fire
Equipment Company did not meet the rating specified in the speci-
fications and that the pump bearings would not be lubricated on
both ends, the fire department recommended that the pump apparatus
be awarded to General Safety Equipment Company in the amount of
$36,960.00 plus alternate #1 for a side water dump in the amount
of $590.00 plus optional items totalling $890.00 for a grand
total base bid of $38,440.00.
A motion was made by White, seconded by Fair and unanimously
carried to award a contract on the 1500 gallon tanker pumper
apparatus to General Safety Equipment in the amount of $38,440.00
which included alternate #1 and additional optional items totalling
$890.00
A motion was also made White, seconded by Maus and unanimously
carried to award a contract on the truck chassis to the low bidder,
Monticello Ford, in the amount $16,230.71 which included a longer
wheel base truck of 120 inches. The awarding of both contracts
would be contingent upon approval by the Monticello Township Board
as required in the Joint Fire Department Agreement.
2. Consideration of Rezoning Request and Conditional Use Permit Request -
John Bondhus Residence.
John Bondhus requested that the property upon which his residence
is located be rezoned from R-1 (Single family residential to R -B
(Residential business) and requested that a conditional use permit
be granted to develop his present home into an office building.
Mr. Bondhus had indicated at a public hearing held by the Planning
Commission on February 16th, 1982 that his family is planning on mov-
ing into a new home in the near future and he anticipated that
his property could be used as a corporate office space for his
business. As a result, Mr. Bondhus requested that his property be
rezoned to residential business to allow for the anticipated use.
No objections or comments from the abutting property owners were
heard at the public hearing and the Planning Commission recommended
that the property be rezoned and that a conditional use permit be
granted contingent upon off street parking, etc., being developed
as part of the project. The Planning Commission felt that the
Council Minutes - 2/22/82
present location would be ideally situated for this type of use
due to its proximity to the hospital and medical clinic property
and also being adjacent to the present Wastewater Treatment Plant.
Mr. Bondhus indicated that when his residence is converted to
office space, no major changes would be planned
in the building and the building would remain a residential
looking type office structure.
In addition, the Planning Commission discussed with Mr. Bondhus
the present driveway problem that had existed in the past with
Mr. Bondhus using his access to his home over city property.
Mr. Bondhus noted that he certainly would like to continue to
have access to his property through the Wastewater Treatment
Plant site for using his garage, but he did realize that if the
City did close off the access to his property from the east, he
would be agreeable and would continue to use Hart Blvd. as his
main access to his residence.
A motion was made by Phil White, seconded by Dan Blonigen and
unanimously carried to rezone the John Bondhus residence and
property to residential business from single family residential.
A motion was also made by White, seconded by Blonigen and unani-
mously carried to approve the issuance of a conditional use per-
mit for the purpose of converting his residential home into ad-
ditional office space contingent upon his meeting all require-
ments of the Monticello ordinances including off street parking,
etc., and contingent upon Mr. Bondhus agreeing in writing to
terminate the use of access across the city's Wastewater Treat-
ment Plant property to his building. (See Ordinance Amendment
2/22/82 #113).
3. Review of Emergency Services Planning Expenses - State of Minn-
esota.
Mr. Ken Parsch, director of Emergency Services for the State of
Minnesota, explained to the Council the past history of the de-
velopment of Emergency Planning for dealing with nuclear acci-
dents in Minnesota. As part of his presentation, Mr. Parsch
noted that a first year budget for 1981 was developed by the
State which authorized $500,000 levy from Northern States Power
Company for the purpose of providing and planning for emergency
situations dealing with nuclear power plant accidents.
Mr. Parsch noted that the City of Monticello and surrounding
areas received $80,000 to $90,000 in funding for such items as
sirens and radio communication equipment and training exercises.
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The City of Red Wing and that surrounding area also received
similar funds for sirens and radio communications, etc. The
balance of the funds available were used by the State Health
Department and Department of Emergency Services for providing
equipment and man power to develop the planning.
Mr. Parsch also noted that approximately $187,000 has been
allocated for 1982 for the purpose of maintaining planning
and conducting exercises at three plant locations in Minnesota.
At the present, the Department of Emergency Services is trying
to establish a priority list of all requests by communities
hosting power plants for such items as exercise costs including
man power cost and additional equipment necessary. Once the
total funding requests have been determined, the department will
determine which items could possibly be funded through the
$187,000 appropriation for conducting exercises.
Of concern to the Council was the fact that the City of Monticello
does incur expenses related to conducting annual exercises and
questioned Mr. Parsch on whether the City will ever be reimbursed
for our expenses. Mr. Parsch noted that even other State agencies
such as the highway patrol who participate in exercises have not
been reimbursed for their lost time and cost and that these items
will be considered in the future if funding is available.
No action was taken by the Council other than to review and dis-
cuss with Mr. Parsch the present function of the Department of
Emergency Services in nuclear accident planning.
4. Consideration of Apj2roval of Change Orders #23 through #27 with
the Paul A. Laurence Company on the Wastewater Treatment Plant
Construction Contract.
The following change orders relating to the Wastewater Treatment
Plant construction project were recommended for approval by the
Public Works Department and consulting engineer.
423 An addition of $550.00 for the purpose of changing
17 door locks from automatic locking to manual lock-
ing to better facilitate their operations.
#24 A deduction of $287.00 for the purpose of converting
proposed propane gas heating of the sludge vehicle
garage to natural gas.
#25 An addition of $1,575.00 for the installation of corner
shaped grout in the final clarifier tanks.
#26 An additional cost of $2,463.00 for the purpose of
modifying the methane fueled engine (Powering the
blower to have the duel capability of burning natural
gas along with methane gas) .
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#27 An additional cost of $3,255.00 for the renovation
of the two existing trickling filter recirculation
pumps which were deliberately excluded from the con-
tractor's bid per specifications.
A motion was made by White, seconded by Fair and unanimously
carried to approve change orders #23 through #27 for an addi-
tional $7,556.00 to the Paul A. Laurence Company as part of
the Wastewater Treatment Plant construction contract,
5. Consideration of Authorizing City Engineer to Update the City
of Monticello's Mats.
Approximately two or three years ago, the City of Monticello had all
of its base maps updated to include all new platted areas and also
had its utility maps updated to include the latest improvement
projects. Since the last updating of the base maps, subdivisions
such as Sandberg Riverside Second Addition,River Terrace Second
Addition, Macarlund Plaza, Commercial Court, the Meadows and
the Brothers Plats have been approved and are not included in our
base maps.
The utility maps for storm sewer, sanitary sewer and water system
maps have also not been updated since the 1977 Improvement Projects.
Improvement Projects completed since the last updating include the
78-1, 79, 80 and 81 Improvement Projects.
John Badalich, consulting engineer, has indicated that the estimated
cost of updating all utility and plat maps to be approximately
$2,790.00.
In reviewing the estimated cost and quantities, it was determined
that approximately 100 city plat maps would be printed with 3 sets
of large utility maps plus one additional large water map plus
25 sets of the reduced size utility maps could be provided at an
approximate cost of $2,400.00.
It was also recommended by the City Staff that in the future an
additional engineering charge be assessed to all subdivision plats
and also included in improvement project engineering costs for the
purpose of providing money for updating all base maps in the future.
In this fashion, funds would be available immediately to authorize
the City Engineer to continually update the utility base maps when
projects or subdivisions are completed and approved.
A motion was made by Maus, seconded by Fair and unanimously carried,
to authorize the City Engineer to update the city's base plat and
utility maps at an approximate cost of $2,400.00 and to implement
the policy that future subdivision plats and improvements projects
be assessed an additional engineering fee to cover the cost of
updating all future utility and base maps.
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6. Approval of Minutes and Bills for the Month of February._
A motion was made by Maus, seconded by White and unanimously
carried to approve the minutes of the regular meeting held
February 8th, 1982 and the bills for the month of Feburary
with the notation that Check #15459 to Cates Construction
Company for the library project, will be paid as soon as
Cates Construction Company removes their equipment from
the library site. (See Exhibit 2/22/82 #1).
7. Discussion on Monticello High School Trip to Rose'Bo wl Parade.
Council members discussed the possibility of making a contribution
to the local Monticello High School Band to help defray some of
the cost associated with sending the band to the Rose Bowl
Parade on January 1, 1983. Because of the national exposure that
the local band will provide for the community and the City of
Monticello, it was suggested that the City consider expending
approximately $1,100 to the Band Booster's Club for the purpose
of promoting and advertising the City of Monticello.
Although there were concerns that the expenditure of public
funds uould be for a few individuals, the majority of the Council
felt that the advertising and promotional exposure provided by
the local high school band is a once in a life time opportunity
for a community such as Monticello.
As a result, a motion was made by Fair, seconded by White to
authorize an expenditure of $1,100.00 to the Monticello High
School band for the purpose of attending the Rose Bowl Parade
in Pasadena on January 1, 1983 for the purpose of promoting and
advertising the community of Monticello. Voting in favor was
Fair, White, Grimsmo and Maus. Opposed: Blonigen.
8. Consideration of Setting Date for Interviewing for the Position
of City Administrator.
Council members discussed the recent advertising for the position
of City Administrator and noted that applications will be taken
until the end of February, 1982. Applications will be reviewed
by the City Council and a special meeting was scheduled for
March 17, 1982 at 6:30 P.M. for the purpose of interviewing
3 to 4 applicants for the position.
9. Consideration of Authorizing Expenditures - Library Construction
Project.
The Library Board Chairman, Loren Klein, seeked authorization
from the City Council for approval of the following expenditures
relating to construction of the new library.
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1. Draperies for $6,133.00.
2. Additional furniture for $5,375.10.
3. Kitchen appliances (A deduct from original contract for
$1,224.00)
4. Landscaping for $2,615.00.
5. Lighting for parking lot area for $4,520.00.
6. Additional shelving for $13,178.49.
7. Tables and chairs for the community room for $1,350.00.
The total of these items is $34,395.59.
Mr. Klein noted that the above items included in the original budget
have been negotiated with suppliers and requested council approval
to expend up to these amounts for the items listed. In addition,
Mr. Klein noted that $20,000.00 is still payable to Cates Construc-
tion Company on the original contract amount which would complete
the project per contract. It was also noted that an additional
$9,344.56, at the present time, would be available out of the origi-
nal budgeted items to complete such items as the sprinkler system,
etc., and these funds, if needed, will be requested from the Council
at a later date.
A motion was made by Maus, seconded by White and unanimously carried
to authorize the Library Board to expend $34,395.59 for the above
items listed plus an additional $20,000.00 as final payment once
a final punch list has been completed by the contractor on the new
library.
Meeting Adjourned.
Rick Wolfste er
Acting Administrator
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