City Council Minutes 08-23-1982MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
August 23, 1982 - 7:30 P.M.
Members Present: Arve Grimsmo, Fran Fair, Dan Blonigen, Phil White.
Members Absent: Ken Maus.
2. Approval of the Minutes for the Meeting Held on August 9th, 1982.
A motion was made by White, seconded by Fair to approve the minutes
of the regular meeting held on August 9th, 1982. Voting in favor
were Fair, White, Blonigen with Grimsmo abstaining due to his ab-
sence from that meeting.
4. Consideration of an Appointment of Additional Election Judges.
A motion was made by Fair, seconded by White and unanimously carried
to appoint the following people as additional election judges for
the upcoming primary and general election for 1982:
Adeline Pierce, Mrs. Keith Kjellberg, and Merilee Sonju.
5. Consideration of an Application for a Traveling Show Permit.
Mr. Roger Hedtke, co-chairman of the St. Henry's Catholic Parish
Fall Festival, requested a permit to allow the church to operate
small carnival rides during their fall festival.
According to city ordinances, carnival and traveling shows are
allowed provided complete liability insurance is provided and a
$100 per day fee is paid. The $100 fee can be waived for non-
profit organizations at the descretion of the Council.
A motion was made by White, seconded by Fair and unanimously
carried to approve the issuance of a one day carnival show
permit for the St. Henry's Catholic Fall Festival provided that
a proper certificate of insurance for liability is submitted.
In addition, a motion was made by White, seconded by Fair and
unanimously carried to waive the $100 fee requirement because
of the non profit status of the charitable organization.
6. Consideration of Possible Contract Renegotiation with Corrow
CZan i fiat i nn
Recently, an inquiry was made by Corrow Sanitation on the
possibility of renegotiating future years onto the present
garbage contract that the City of Monticello has with Corrow
Sanitation.
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Council Minutes - 8/23/82
The current contract will expire August 1, 1983, but it appears
that it may be in the best interest of both Corrow Sanitation
and the City of Monticello to have discussions in regard to the
possible extensions of the contract at the present time.
It was the consensus of the City Council that the City Staff
contact Corrow Sanitation for the purpose of possible contract
extensions and renegotiation of the pricing.
7. Consideration of Change Orders #50, #51, #52 and #53 with the Paul
A. Laurence Company on the Wastewater Treatment Plant Project.
The following change orders were reviewed with City Council by the
Public Works Director and City Engineer regarding the Wastewater
Treatment Plant Construction Project.
Change Order #50 would amount to a $2,699.00 credit for the de-
letion of a variable flow/return activated sludge.
Change Order #51 would amount to an additional $5,818.00 for
additional maintenance equipment and special spark resistant
tools
Change Order #52 amounts to an additional cost of $1081.00 for
the relocation of piping for the blower airline in the equali-
zation tank.
Change Order #53 amounted to an additional $1096.00 for ad-
ditional fittings necessary to connect the transfer pumps in
the equalization tanks.
A motion was made by White, seconded by Blonigen and unanimous-
ly carried to approve change orders numbers 50 through 53 with
the Paul A. Laurence Company on the Wastewater Treatment Plant
Construction Project for an additional amount of $5,296.00.
8. Consideration of Attendance at the League of Minnesota Cities
Regional Meetings.
Council Members were advised that the League of Minnesota Cities
will be holding its regional meetings of which Monticello is a
:art of on Wednesday, September lst, at the Crow River Country
Club in Hutchinson, Minnesota.
It was noted by Council consensus that the City Staff should
participate at the regional meeting representing the City of
Monticello, but that none of the Council Members would be
attending.
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Council Minutes - 8/23/82
9. Consideration of Applying for Amendments to the EPA/PCA Waste-
water Treatment Plant Grant Program.
Recently, John Badalich, City Engineer, informed the Council
that additional monies may be available from the EPA/PCA Grant
Program for the City's Wastewater Treatment Plant Project. Mr.
Jerry Corrick, Project Engineer on the Wastewater Treatment
Plant Construction, reviewed with the Council three grant amend-
ments applications proposed.
The first grant amendment requested an extension of the grant
budget period to July 31st, 1983, based upon the anticipated
time required for resolution of the June 29th, 1981 contract
claim and subsequent law suit file filed against the City of
Monticello by the contractor, Paul A. Laurence Company.
The second grant amendment proposed requested an additional
$26,411.00 to cover the cost of the legal fees and engineering
fees associated with the above mentioned law suit filed by the
contractor.
The third grant amendment proposal would request additional
construction funds valued $232,500 for various construction
items and equipment. Part of the total $232,500 consisted
of spare equipment and parts that would be necessary to have
in inventory at the Treatment Plant totalling $39,900.00. A
second part of the total included approximately $7500 for
additional security fencing around the entire plant area.
Approximately $113,000 out of the $232,500 was tentatively
ear marked for a proposed personnel services and storage
building addition at the Treatment Plant. The additional
structure would contain lab equipment storage and storage
for small parts along with a shower, lavatory and lunch/
meeting rooms.
Concerns were expressed by the Council whether such an
Elaborate facility is actually necessary at the present
time considering there are currently only three or four
employees at the location. It was noted that the City
does currently own a home next to the plant that could be
used for storage or meeting facilities and felt that the
$113,000 expenditure for this additional building could
be eliminated at this time. As a result, a motion was
made by White, seconded by Fair and unanimously carried
to authorize the City Engineer to apply for a grant
amendment for the extension of the budget period to
July 31, 1983 and to apply for the additional funds for
legal costs associated with defending the law suit
in the amount of $26,411.00.
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Council Minutes r 8/23/82
Also, a motion was made by White, seconded by Fair and unani-
mously carried to authorize the City Engineer to apply for a
grant amendment for additional construction fund contingencies
in the amount of $119,500.00 per OSM's letter dated August 17,
1982. The construction cost summary prepared by the engineer
included $113,000 for the personnel storage and office
building which will be eliminated from the grant request.
10. Consideration of Installing Additional Water Line on Hart Blvd.
John Simola, Public Works Director, requested authorization from
the Council to proceed with the installation of approximately
230 feet of water main extension along Hart Blvd. by the Waste-
water Treatment Plant. The additional 230 feet would add an
additional hydrant location for safety purposes at the plant
and would be installed using salvaged 6 inch water main pipe
that the City has on hand. The total cost was estimated at
approximately $1750.00 for labor by Hayes Contractor's with
an additional $500 in fittings and parts.
It was noted by the project engineer, Jerry Corrick of OSM,
that possibly the City could apply for funding of this project
as part of the Wastewater Treatment Plant with a grant amend-
ment.
A motion was made Fair, seconded by White and unanimously
carried to approve the installation of the 230 feet of water
line along Hart Blvd. at an estimated cost of $2300 and
authorized the City Engineer to apply for a grant amendment
in this amount as part of the Wastewater Treatment Plant
Construction Project.
11. Approval of Bills for Month of August.
A motion was made by White, seconded by Blonigen and unanimous-
ly carried to approve the bills for the month of August as pre-
sented. (See Exhibit 8/23/82 #1).
Meeting Adjourned.
a2 �e_
l-, Oid � M �
Rick Wolf stel er
Assistant Administrator
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