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City Council Minutes 07-25-2011MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, July 25,2011— 7 p.m. Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — July 11, 2011 Special Meeting Workshop LLOYD HILGART MOVED TO ACCEPT THE MINUTES OF THE JULY 11, 2011 SPECIAL MEETING WORKSHOP. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 213. Approval of Minutes — July 11, 2011 Regular Meeting GLEN POSUSTA MOVED TO ACCEPT THE MINUTES OF THE JULY 11, 2011 REGULAR MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 3. Consideration of adding items to the agenda The following items were added to the regular agenda: a) Public Works uniforms, b) Danner Trucking site, and c) Klein Fauns petition on JME recycling. 4. Citizen comments, public service announcements, and staff updates a. Citizen Comments: None b. Public Service Announcements: 1) National Night Out (8/2) — Angela Schumann reported that National Night Out will be hosted by MCC on August 2nd and co- sponsored with Fire Department, Sheriffs Department and New River Medical Center from 5 to 7 p.m. 2) Movies in the Park (8/5) — Angela Schumann noted that West Bridge Park will be the site for the movie, ET, on August 5th at dusk. MCC will partner with the Monticello Downtown Business Association and Chamber for some wraparound events. 3) Hi Way Liquors Beer Tasting (8/12) — Tom Kelly stated that Aug 12 is the Beer Tasting event to be held at MCC starting at 7 p.m. The event features beer tasting along with other drink specialties. Tickets for $15 arc available at Hi Way Liquors Store. City Council Minutes —July 25, 2011 Page 1 C. Staff Updates: 1) Law Enforcement update - Sheriff Joe Hagerty: Commented on how well Riverfest went. Quarterly report (April 1 to June 30) showed a slight increase in some crimes such as thefts from vehicles particularly in the Monticello, St Michael and Albertville areas. Crashes are down across the county and no fatalities. Talked about a new concept they are trying where deputies make contacts in each town with people that are acting suspicious or lingering. Plan to keep this up through the fall. Sheriff Hagerty talked about the law enforcement contract with the City and noted that this is the lowest increase in rates in many years. Currently Monticello is at 52 hours per day and the Sheriff recommends keeping that the same rather than reducing hours. The Sheriff met with the Police Commission and they recommend the same. Sheriff has some comparables related to providing law enforcement and feels they can provide the best service for the cost. Mayor Herbst commented that he was pleased that the County is willing to hold the line on costs to keep the service affordable. Hagerty explained some of the techniques that they are using to keep costs down, such as turning off the squad cars when the officer leaves the vehicle to conserve gasoline. Jeff O'Neill noted that the City realizes a very reasonable cost for law enforcement compared to many other cities. He also mentioned that the services of the County Attorney related to law enforcement is included in the hourly rate. 5. Consent Agenda: A. Consideration of approving payment of bills for July 25th. Recommendation: Approve payment of the bill registers for July 25"' in the amount of $916,247.47. B. Consideration of approving new hires and departures for City departments. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. C. Consideration of adopting Resolution 42011 -66 approving contribution from Tom Perrault for the General Fund. Recommendation: Adopt Resolution #2011 -66 approving donation of $250 from Tom Perrault. D. Consideration of adopting Resolution #2011 -67 to accept contributions from Land of Lakes Choirboys for the CSAH 75 Pedestrian Underpass, City Project No. 100010. Recommendation: Adopt Resolution #2011 -67 accepting donation of $15,000 from the Land of Lakes Choirboys to be used for the CSAH 75 Pedestrian Underpass improvements, with payment to be made in 3 installments. E. Consideration of approving 2012 -2013 law enforcement contract with Wright County Sheriff's Department. Recommendation: Approve the 2012 -2013 Law City Council Minutes —July 25, 2011 Page 2 Enforcement Contract with Wright County with the addition of the leap year language in.Item #7. F. REMOVED G. Consideration of accepting 2 "d Quarter Financial Report. Recommendation: Accept the 2 "a Quarter 2011 Financial report. H. Consideration of approving replacement of two Walnut Street crosswalks with stamped bituminous design crosswalks as part of the Walnut Street Boulevard Improvements, City Project No. 11C003. Recommendation: Approve construction oft pedestrian crosswalks at Walnut and 5 % Streets using Traffic PatternsXD thermoplastic markings and award contract to Decorative Pavement Markings at an estimated cost of $8,750. I. Consideration of approving draft Cable Franchise Ordinance for Bridgewater Telephone Company, LLC, dba TDS Telecom. Recommendation: Approve draft Cable Franchise Ordinance for Bridgewater Telephone Company, dba TDS Telecom and authorize staff to present franchise agreement to the Sherburne Wright Cable Commission for approval. J. Consideration of granting an individual pension contribution increase for Volunteer Firefighter Relief Association members. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. K. Consideration of approving a waiver of the Building Plan Review Fee for the Monticello Big Lake Pet Hospital in accordance with the Business Expansion Incentive Pilot Program. Recommendation: Approve waiving Building Plan Review fee estimated at $3,292.76 for the Monticello -Big Lake Pet Hospital in accordance with the Business Expansion Incentive Pilot Program. GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS B AND J. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent alZenda for discussion #SB. Consideration of approving new hires and departures for City departments Brian Stumpf noted the employees listed were from February and March and wanted to know why it took so long to get them on the list. Staff will check on it. BRIAN STUMPF MOVED TO RATIFY THE TERMINATIONS FOR THE LIQUOR STORE. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. City Council Minutes —July 25, 2011 Page 3 #5J. Consideration ofgranting an individual pension contribution increase for Volunteer Firefighter Relief Association members Brian Stumpf noted that he will be abstaining from voting as he is a member of the Monticello Fire Department. LLOYD HILGART MOVED TO APPROVE AN INCREASE IN THE BENEFIT LEVEL TO $2,750 FOR THE VOLUNTEER FIREFIGHTER RELIEF ASSOCIATION MEMBERS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 4 -0. (Brian Stumpf abstained from voting.) 7. Consideration of accepting quotes and awarding contract for replacement of HVAC units for the Monticello Help Center (Foodshelf and Clothing) Tom Kelly explained that this item was brought to Council as the HVAC units are not working at the Foodshelf and Clothing Center in the Help Center building. Brian Weldon put together the RFP and worked on the quotes. Glen Posusta asked why it took so long before this came to the attention of the City. Tom Kelly explained that as soon as Brian was alerted, he took action to start the process of getting quotes. The workers at the Foodshelf and Clothing Center had been opening windows and using fans to keep the air moving. The system also flipped the breakers and the workers would reset theta. They made do iwtil it got so bad and then they reported the problem. Glen Posusta mentioned that he talked to one of the contractors that submitted a quote. That contractor suggested that it may be better to look at a different solution rather than rebuilding a system that is obsolete, noting that it might be possible to place a unit outside the building. In the future, Glen Posusta would like city staff to consider other alternatives that might be a better fix, rather than just assuming that the problem should be corrected using the same system. Bob Paschke commented that there would probably be a benefit in creating a better air exchange and noted the refrigeration units in the foodshelf area put off a lot of heat. It might be good to look at doing something to snake that more efficient. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ACCEPT QUOTES AND AWARD CONTRACT TO WILSON HVAC COMPANY IN THE AMOUNT OF $6,550 FOR REPLACEMENT OF THE HVAC UNITS AT THE MONTICELLO HELP CENTER. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. Council also directed staff to look into the feasibility of installing an air exchanger into the Help Center building for the Foodshelf and Clothing Center. 8. Consideration of approving purchase of Minerva equipment for whole -home DVR service by FiberNet City Council Minutes — July 25, 2011 Page 4 Ben Ranft, FiberNet General Manager, asked Council for approval of purchasing several items for FiberNet. One of the items is Minerva equipment to provide whole -home DVR service for FiberNet customers. Ben explained that this would utilize one DVR for the entire house and allow playback from any set top box no matter what room you are in. The architecture for the system utilizes a "cloud- based" system. LLOYD HILGART MOVED FOR ALTERNATIVE #1 APPROVING THE PURCHASE OF EQUIPMENT FOR WHOLE -HOME DVR SERVICE AT AN ESTIMATED COST OF $14,250. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 9. Consideration of approving purchase of a Redundancy Router by FiberNet Ben Ranft explained the purpose of this router would provide better service to FiberNet customers in maximizing the performance for the bandwidth that is being used by customers. In addition, the router provides a redundant route in case the main fiber line would be cut or the service would fail on a portion of the line. Brian Stumpf asked about the policy for repairing a line that is cut. He wondered who has to pay for those repairs. Glen Posusta explained that the purpose of the redundancy router is not so much related to figuring out how to pay for a cut line as it is to keeping service maintained to all customers. Brian Stumpf stated that he wanted to make sure that there is a policy in place to cover the cost of repairs. Glen Posusta gave the example of an accident that had taken place near Martie's Farm Supply which damaged the fiber line; the cost of the repairs would have been covered by the person's insurance. Bob Paschke also noted that the contractors, who do the digging and could potentially cut a line, are required to be bonded and insured. If there were a problem, their insurance should cover it. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 APPROVING THE PURCHASE OF A REDUNDANCY ROUTER AT THE COST OF $18,516.70. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. 10. Added items a) Public Works uniforms— Brian Stumpf feels that all city employees that are out in the public should have some identification when they are representing the City of Monticello. He mentioned that he had seen Bob Paschke driving his personal vehicle and would like employees to have some kind of magnetic placard to display on their personal vehicle. Bob said he would check with his insurance company to make sure that is not a problem. Clint Herbst also suggested that they should wear some kind of identification such as a badge on a lanyard. City staff will look into this. b) Danner Trucking site — Brian Stumpf noted that the site is for sale and was wondering about the potential of considering that for a ftiture fire hall satellite site. City Council Minutes —July 25, 2011 Page 5 Clint Herbst noted that the price might be prohibitive and is limited to a right -in, right -out only. Jeff O'Neill reminded Council that the City owns approximately 5 acres just across from the Danner site. Brian Stumpf commented that he mentioned this to Steve Joerg and he would be willing to look into it. Jeff O'Neill will follow up with Fire Department personnel. c) Klein Farms petition related to JME Recycling — Clint Herbst stated that a petition was sent to all the Council members from property owners in the Klein Farms area regarding the adjacent JME plant. Clint Herbst explained that the processing performed by JME has not changed in the type of recycling they do, but it would be done at a higher volume under their proposed MPCA permit. Angela Schumann explained that there are noise and pollution limits that must be observed, and the work must be done within hours set by the State under the permit. Clint Herbst asked staff to put together a letter to send out to residents in the Klein Farms area to explain the situation. 11. Adiournment BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 7:48 P.M. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman &wt> Approved: August 8, 2011 Attest: Ci M ninistrator City Council Minutes —July 25, 2011 Page 6