City Council Minutes 09-12-2011MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 12, 2011 — 7 p.m.
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:01 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — August 2, 2011 Special Meeting /Workshop (Joint PC)
GLEN POSUSTA MOVED TO ACCEPT THE MINUTES FROM THE AUGUST 2,
2011 SPECIAL JOINT MEETING WITH THE PLANNING COMMISSION AS
PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
4 -0. (Brian Stumpf abstained from voting.)
2B. Approval of Minutes — August 10, 2011 Special Meetin2/Workshop (Joint EDA)
TOM PERRAULT MOVED TO ACCEPT THE MINUTES FROM THE AUGUST 10,
2011 SPECIAL JOINT MEETING WITH THE ECONOMIC DEVELOPMENT
AUTHORITY AS CORRECTED. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED 5 -0.
2C. Approval of Minutes — August 22, 2011 Special Meeting /Workshop
TOM PERRAULT MOVED TO ACCEPT THE MINUTES FROM THE AUGUST 22,
2011 SPECIAL MEETING AS CORRECTED. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5 -0.
2D. Approval of Minutes — August 22, 2011 Regular Meeting
LLOYD HILGART MOVED TO ACCEPT THE MINUTES FROM THE AUGUST 22,
2011 REGULAR MEETING AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• Invite to Xcel breakfast (Jeff O'Neill)
4. Citizen comments, public service announcements, and staff updates
a. Citizen Comments: None
b. Public Service Announcements:
City Council Minutes — September 12, 2011 Page 1
1) Tom Perrault reminded about an open house at Veolia landfill facility on
Saturday, September 17a' from 9 a.m. to 1 p.m.
2) Leaf pickup (1115) — Bob Paschke reminded residents about the upcoming leaf
pickup. Bags do not have to be biodegradable for pickup. However, remove
bags when taking grass and leaves to city compost site.
c. Staff Updates:
1) DMV — Ann Johnson gave an update on the Deputy Registrar Office
o Mission
o Services offered
• Certification of staff
• State "report card" = above standards
• Specialized services: CVR dealer partnerships, expedited transfers,
NMVTIS (to prevent fraud)
• Transaction numbers:
2008 — 50,980 transactions & 21 dealerships (DMV was moved to its own
fund)
2009 — 55,583 transactions & 25 dealerships ($43,712 profit)
2010 — 59,638 transactions & 30 dealerships ($36,000 profit)
2011 (midyear) — 37,000 transactions & 35 dealerships ($19,000 profit to
date)
• Started accepting MasterCard and Discover in July 2011 (July was a lean
month due to state shutdown)
• Recently received inquiries from 2 more dealerships that want to work
with Monticello's DMV office
• Saturday hours are popular and are becoming more profitable
5. Consent Agenda:
A. Consideration of approving payment of bills for September 12th.
Recommendation: Approve payment of the bill registers for September 12th in
the amount of $1,317,401.47.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify hires and terminations for MCC and Liquor Store.
C. Consideration of adopting Resolution #2011 -83 accepting quotes and awarding
contract to construct a roof on the second common -use dumpster enclosure in the
Block 35 municipal parking lot, City Project No. l 00008. THIS ITEM WAS
REMOVED FROM THE CONSENT AGE, NDA.
D. Consideration of approving an amendment to Final Stage PUD for amendment to
Planned Unit Development for Quad Development; Applicant: Monticello -Big
Lake Pet Hospital. Recommendation: Approve amended building elevations
with stone wainscot on the north and east elevations as an amendment to Final
Stage PUD for the Planned Unit Development for Quad Development.
City Council Minutes — September 12, 2011 Page 2
E. Consideration of approving a request for extension of Conditional Use Permit for
a Bank Facility with Drive - Through Facility, Joint Parking and Joint Access;
Applicant: SA Group Properties, Inc. Recommendation: Approve a one -year
extension for the Conditional Use Permit for a Drive - Through Facility, Joint
Parking and Joint Access for the Broadway Market Development, with the
condition that all previously - approved conditions are assigned to the extension.
F. Consideration of approving a request for extension of Conditional Use Permit to
allow a Drive - Through Facility in the Central Community District and to allow
joint parking and drives; Applicant: Masters 5th Avenue (Landmark II).
Recommendation: Approve a six -month extension of Condition Use Permit for
a Drive - Through Facility, Joint Parking and Joint Access for the Landmark
Square II Development, with the condition that all previously- approved
conditions are assigned to the extension.
G. Consideration of adopting Ordinance #536 approving amendments to Monticello
Zoning Ordinance Title 10 — Section 4.13 Telecommunication Towers and
Antennae and related sections, and adopting Ordinance #536A approving a
summary version for publication. Recommendation: Adopt Ordinance #536
approving amendments to Zoning Ordinance Title 10, Section 4.13
Telecommunication Towers and Antennae, Section 8.4 Definitions, and Section
5.3 Accessory Use Standards — Table 5.4; and adopt Summary Ordinance #536A
for publication.
H. Consideration of adopting Resolution #2011 -86 to accept contribution from
Charter Communications for sponsorship of Movie in the Park on September 10,
2011. Recommendation: Adopt Resolution #2011 -86 approving donation of
$499 from Charter Communications to sponsor the Movie in the Park on
September 10, 2011.
Consideration of approving payment for emergency replacement of a compressor
for Monticello Community Center. Recommendation: Approve payment to
Cobra Mechanical Services, Inc. in the amount of $8,812.03 for replacement of a
compressor for the community center.
J. Consideration of approving the purchase of a new floor machine for Monticello
Community Center. THIS ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
K. Consideration of adopting Resolution #2011 -84 committing fiord balances of
MCC and DMV funds. Recommendation: Adopt Resolution #2011 -84
committing the fund balances of the Community Center and DMV (Deputy
Registrar) fiords.
L. Consideration of adopting a revised Fund Balance Reserve Policy under GASB
54. Recommendation: Adopt revised Fund Balance Reserve Policy in
accordance with GASB 54 statement.
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M. Consideration of establishing the date of December 12, 2011 for the annual Truth
in Taxation public hearing. Recommendation: Call for the Truth in Taxation
Public Hearing on December 12, 2011.
N. Consideration of approving the purchase of security /video system and cameras for
various City facilities. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH
REMOVAL OF ITEMS C, J, AND N. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
#5C. Consideration of adopting Resolution #2011 -83 accepting quotes and awarding
contract to construct a roof on the second common -use dumpster enclosure in the
Block 35 municipal parking lot, City Project No. 100008
Glen Posusta removed this item as he thinks that Public Works staff is capable of doing
the work at less than the estimated quotes, and time should not be an issue on this project
if it would not be finished before winter as it could still be put to use.
GLEN POSUSTA MOVED FOR ALTERNATIVE #2 TO DENY ADOPTION OF THE
RESOLUTION AND AUTHORIZE CITY STAFF TO FURNISH AND INSTALL THE
ROOF ON THE SECOND COMMON -USE DUMPSTER ENCLOSURE IN THE
BLOCK 35 MUNICIPAL PARKING LOT, CITY PROJECT NO, l 00008; SAID ROOF
TO BE SIMILAR TO THE OTHER DUMPSTER ENCLOSURE. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED 5 -0.
Bob Paschke noted that they may need someone to clean snow out of the dumpster
enclosure if they cannot get the roof done before winter. Tom Perrault asked when they
anticipate doing the work; Bob Paschke could not give a date but it would be after some
other preparation for winter that takes priority. Tom Perrault verified the cost for the
City; Bob Paschke stated that the materials are estimated at $1750 for city staff to
complete the work.
#5J. Consideration of approving the purchase of a new floor machine for Monticello
Community Center
Glen Posusta pulled this off because he did not feel that a new machine should be
purchased at a cost of $8,000 instead of paying to have the old machine repaired for
somewhat over $2,500. Jeff O'Neill spoke on behalf of the Community Center,
explaining that a new machine would be much more efficient and allow staff to clean
quicker, better and more timely. Tom Perrault stated that he thinks a new machine would
be more efficient. Clint Herbst felt that was not enough of a reason to purchase a new
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machine rather than fixing the old one; if the current staff can be more efficient, would
they cut back hours or save money in some other way?
GLEN POSUSTA MOVED FOR ALTERNATIVE #2 TO DENY PURCHASE OF A
NEW FLOOR MACHINE AND AUTHORIZE STAFF TO HAVE THE CURRENT
MACHINE REPAIRED AT AN ESTIMATED COST OF $2500. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT
VOTING IN OPPOSITION.
Jeff O'Neill confirmed that MCC can bring this item back if they have further rationale
for purchasing a new machine to show a cost savings compared to repairing the old one.
#5N. Consideration of approving the purchase of security /video system and cameras
for various City facilities
Glen Posusta wanted further explanation of the reasoning for this recommendation. Jeff
O'Neill explained that the request was based on needs for security in several of the parks
due to vandalism and other problems. The request for an observation camera at Swan
Park is based on comments received from staff, Chamber and others. Jeff O'Neill noted
that the proposed system would be a base for an overall city system and would tie
together with existing security systems in the City. Clint Herbst asked what problems
were being experienced; Jeff O'Neill explained that vandalism has been an ongoing
problem and playground equipment had been damaged which made it unsafe. Clint
Herbst mentioned that he was envisioning portable cameras which could be moved to
different places as needed. Glen Posusta explained the cameras set up at his business and
was wondering how just one camera would work at Groveland Park and Xcel Ballfields.
Ben Ranft and Cathy Shuman explained how the proposed cameras would function. Glen
Posusta would like to see a total cost.
Tom Perrault noted that he does not feel that a camera is needed at Swan Park and would
like to see an organization take over that expense. He would rather put the money toward
security cameras.
GLEN POSUSTA MOVED TO TABLE THIS ITEM AND BRING BACK
INFORMATION ON CAMERAS, LOCATION, LABOR AND TOTAL COSTS.
BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0.
7. Consideration of adopting Resolution #2011 -85 establishing preliminary tax levv for
2012
Clint Herbst explained that Council and staff have met a number of times to discuss the
proposed budget for 2012. Council has concentrated on keeping the levy low over the
past years and has spent down the reserves to a reasonable balance. He asked for
comments and Tom Kelly noted that Council needs to establish a preliminary levy at this
meeting. The levy that is set tonight can be lowered in December but cannot be raised
above that amount. The levy that is established tonight will be used in the calculation of
the Truth in Taxation notices that will be sent out by the County. Brian Stumpf
City Council Minutes — September 12, 2011 Page 5
commented on the budget workshops and his preference to not use reserves for balancing
the budget. He understands that Council has been charged with the responsibility for
setting the levy and it is a tough job in these economic times.
BRIAN STUMPF MOVED TO SET THE PRELIMINARY 2012 TAX LEVY AT $8
MILLION. CLINT HERBST SECONDED THE MOTION. MOTION DEFEATED 2 -3
WITH TOM PERRAULT, LLOYD HILGART, AND GLEN POSUSTA VOTING IN
OPPOSITION.
Clint Herbst noted that Council has decreased city taxes the last few years and noted the
savings in telecommunications costs that have been realized by citizens. Glen Posusta
commented that an increase to $8 million would amount to about $400,000; his biggest
concern is the impact on businesses of a tax increase of about 16 %. Even with no levy
increase, businesses would still see a tax increase.
GLEN POSUSTA MOVED TO SET THE PRELIMINARY 2012 TAX LEVY AT $7.85
MILLON. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 3 -2
WITH BRIAN STUMPF AND LLOYD HILGART VOTING IN OPPOSITION.
8. Consideration of soliciting quotes for replacement of two Fire Department vehicles
Tom Kelly explained the request to replace two fire department vehicles: one of which
has been having a lot of maintenance issues and the other is a loaner from the State which
has a lot of miles and is getting expensive to maintain. The latter would be returned to
the State. The Fire Department is asking for pennission from Council to solicit quotes
for replacement vehicles. Brian Stumpf suggested that they solicit quotes on used
vehicles rather than new ones. These units are mostly used for moving equipment and
people. Clint Herbst does not like the idea of having a duty officer taking a vehicle home
and would not necessarily favor that purchase. Tom Kelly noted that a vehicle would not
be taken home. It would be intended to be used at times by Fire Marshall Marc Simpson
for inspections. Glen Posusta asked about the age of the vehicles; Brian Stumpf noted
they are both from the 1980's.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 AUTHORIZING THE FIRE
DEPARTMENT TO SOLICIT QUOTES TO REPLACE TWO FIRE VEHICLES.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Tom Perrault asked about the transfer of equipment from the old vehicles to replacement
vehicles and what the cost would run. Clint Herbst suggested that those figures be
brought back to Council with the quotes.
9. Added items
a) Xcel breakfast — Jeff O'Neill is looking for counts on Council members planning to
attend.
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b) Board of Review training -Brian Stumpf noted he would be attending Board of
Review training on September 15.
c) Joint Council/EDA meeting - Brian Stumpf noted that there is a Joint CC /EDA
meeting on Wednesday, September 14th at 4:30 p.m.
10. Adjournment
LLOYD HILGART MOVED TO ADJOURN THE MEETING AT 8:05 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman 6W
Approved: September 26, 2011
Attest: A'Ll
CA d ' istrator
City Council Minutes — September 12, 2011 Page 7