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City Council Minutes 02-06-2012 SpecialMINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, February 6, 2012 — 5:00 p.m. Bridge Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None Other: Jeff O'Neill, Megan Barnett Livgard, Tom Kelly, Bill Demeules, Bill Tapper, Matthew Frie, Steve Johnson 1. Call to Order Mayor Herbst called the Special Meeting to order at 5:04 p.m. 2. Purpose of Meeting: Continue discussion of Monticello Economic Development Authority restructuring options Megan Barnett Livgard explained that this meeting is to further discuss EDA restructuring options prior to the public hearing scheduled for February 27`1' in order to meet publishing requirements. It is required in the notice to state in general terns what the Council is considering for the public hearing. 3. Consideration of Restructuring of EDA Jeff O'Neill summarized that the prior discussion of EDA restructuring centered on a five member board but there appeared to be some questions on the format and process for reorganizing. It was felt that further discussion was warranted. Megan Barnett Livgard talked about the makeup of a five member board and process for moving to a smaller board from the current size. If the new board were to be made up of two Council members and three at -large members, this would require new enabling amendments and revision of the bylaws. The process would require dissolving the current board terms and reestablishing a new board with new appointments. The terms would have to be staggered for the startup with 2, 4 and 6 year terns. After that, all terms would run for 6 years. The board would require a minimum of two Council members. Clint Herbst brought up the current requirement that at -large members reside in the City limits and whether there is interest in changing that to allow members that do not reside in the City. With such a change, criteria could be added that members would need to be a property and/or business owner. Brian Stumpf asked about a developer that owns land but may have conflicting interests with the EDA. Clint Herbst said it would still be the City's choice on appointments to the board. Bill Tapper asked about the handouts on the state statute from Megan that addressed increasing the size of the board but did not mention decreasing the size. He was Special City Council Meeting Minutes — February 6, 2012 Page 1 wondering if it was possible to make the changes that were being discussed. Megan explained that there is a different process that must be followed if the size of the EDA is decreased. Besides amending the enabling resolution, the board terms would be dissolved and started new. If the size of the board is increased, the procedure is less complex. Glen Posusta asked Brian Stumpf if he had any thoughts of reconsidering and keeping the EDA at its current size. Brian Stumpf stated that he prefers decreasing the size to a five member board. Clint Herbst commented that he feels that the larger EDA board is better for the City; however, he would like to see the criteria for membership to allow non residents to be appointed as long as they are property/business owners. He also noted that he feels it is healthy for the board to have members with different philosophies to encourage discussion and weigh various options. He thought it would be good to go out and solicit another candidate especially if the membership criteria would be changed. Matt Frie suggested that candidates receive a good explanation of the expectations and involvement prior to being appointed to the board. Brian Stumpf said he would not object to leaving the board at its current size if the rest of the Council wanted to leave it that way; however, he would rather see the membership criteria changed to allow property and /or business owners that are non residents. There was some discussion on the makeup of the at -large members if the resident requirement was dropped. Megan Barnett Livgard noted that the Council could choose to stipulate how many residents versus non - residents, if that would be the preference. Bill Demeules pointed out that the Council actually approves the appointments after the EDA makes a recommendation. If they would not feel comfortable with the recommendation of the EDA, they could deny an appointment or appoint someone else. Some suggestions from Council included removing the restriction for residents only from the enabling resolution and allow the flexibility to choose from candidates that were either residents, business owner, and /or property owner. Tom Perrault confirmed that this option would keep the board at its current size of seven members including two Council members. He would prefer to stipulate at least a certain number of at -large members be a resident. Clint Herbst explained that it may limit the Council unnecessarily if they retain a requirement for city residency. Lloyd Hilgart said that he would prefer to leave the EDA at seven members but remove the residency requirement. It was clarified that the current enabling resolution stipulates an EDA member roust own a business and property. Council should determine whether they would want the stipulation to require (1) ownership of a business AND property or (2) ownership of a business OR property. There was some discussion of various interpretations that might come up. Clint Herbst said he thought it would be better to word it with ownership of a business OR property. Clint Herbst feels that it is better to not make it too limiting in order to provide more flexibility when soliciting candidates and making appointments. Special City Council Meeting Minutes — February 6, 2012 Page 2 Tom Perrault asked if the EDA could be made up of five Council members and two at- large members. It was confirmed that would be an option but also noted that previous discussion had indicated a preference to stay with two Council members. GLEN POSUSTA MOVED TO DIRECT STAFF TO DRAFT A PUBLIC HEARING NOTICE TO CONSIDER AMENDING THE ENABLING RESOLUTION FOR THE MONTICELLO EDA TO CHANGE REQUIREMENTS FOR CRITERIA FOR AT- LARGE MEMBERSHIP. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION. 4. Adjournment BRIAN STUMPF MOVED TO ADJOURN AT 5:40 P.M. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman Approved: February 13, 2012 Attest: inistrator Special City Council Meeting Minutes— February 6, 2012 Page 3