City Council Minutes 05-14-2012MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, May 14, 2012 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — April 9, 2012 Regular Meeting
BRIAN STUMPF MOVED TO ACCEPT THE APRIL 9, 2012 REGULAR MEETING
MINUTES AS PRESENTED. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 5 -0.
2B. Approval of Minutes — April 23, 2012 Regular Meeting
LLOYD HILGART MOVED TO ACCEPT THE APRIL 23, 2012 REGULAR
MEETING MINUTES AS PRESENTED. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
mailboxes (Glen Posusta)
boulevard mowing (Glen Posusta)
sprinkler systems (Lloyd Hilgart)
4. Citizen comments, public service announcements, and staff updates
a. Citizen Comments: None
Public Service Announcements:
1) Recognition of City and Waste Water Treatment Facility staff— Jeff
O'Neill expressed appreciation to the City and the W WTF staff on the
recent presentation of an award for meeting criteria as an outstanding
wastewater treatment facility by the Minnesota Pollution Control Agency
(PCA). Jeff congratulated Bob Paschke and Chuck Keyes for their
excellent work and presented the Certificate of Commendation from the
PCA. Bob Paschke noted that this was the 181i year in a row receiving
this award. Chuck Keyes mentioned there. are a limited number of cities
that receive this award in any given year.
City Council Minutes — May 14, 2012 Page 1
2) Recognition of former Planning Commission Chair, Rod Dragsten —
Angela Schumann recognized Rod Dragsten for his 17 years on the
Planning Commission with the last 6 years serving as chair. Over that
time, the Planning Commission has held public hearings on a number of
items for review and recommendation including: 56 zoning map
amendments, 111 zoning ordinance amendments, 280 conditional use
permits, 92 variances, 26 simple subdivisions, and 78 subdivisions.
During that same time, many community projects took place and many
new neighborhoods were added to the City. The Planning Commission
weighs in on all of these. In commercial /industrial areas, there were also a
great number of plans brought forward for review including: Cub Foods,
Towne Center, Wahnart, Union Crossings/Ryan Companies, Hospital
expansion, new high school, new elementary school and the community
center complex. The Planning Commission also led the process for the
complete rewrite of the zoning ordinance along with a number of other
zoning amendments. Mr. Dragsten will now be facing new challenges as a
member of the Monticello EDA. Rod spoke briefly about his experiences
and commented that he enjoyed his time spent on the Planning
Commission.
3) CCD Ordinance Open House (5/15) — Angela Schumann announced the
Open House taking place on Tuesday, May 15th at 5:30 to 7 p.m. in the
Bridge Room at the Monticello Community Center to introduce the draft
Central Community District ordinance to the public and take questions
from the public.
4) National Guard Deployment Ceremony (5/23) — Mayor Herbst announced
this event is taking place at Monticello High School Field House on May
23rd at 6:30 p.m. He encouraged the public to participate.
C. Staff Updates:
1) Building Safet�Department — Ron Hackemnueller provided a presentation
giving updates in different areas of the department.
• Rental ordinance — amount of fees - $35,000; applications — 340;
inspections - many the first year, now decreased to 58 in
2011,which is good
• Help Desk Calls — compared to past years; common calls involve
blight complaints, building permit inquiries, inoperable and
unlicensed vehicles
Brian Stumpf asked about increase in calls about the cemetery on
the Help Desk — Tom Pawelk said that those are general inquiries
some related to genealogy
Ron Hackemnueller talked about blight complaints and noted that
the number of properties that the City has handled is shown by
number of lots now, whereas in the past it was tracked by
development.
City Council Minutes — May 14, 2012 Page 2
Building pen-nits: total valuation over $12 million for all permit
types in 2011, which was up by about 33% over 2010. Total
number of new single - family permits so far this year is 5 given out
and 3 more in for review. 2009 had quite a few permits issued due
to stonn damage.
Goals: improve communication with the public (homeowners and
contractors); detailed plan review improvements; update handouts;
research plan review process, compare to other cities, and keep it
simple; complete one National Incident Management Safety
(NIMS) course this year.
Jeff O'Neill asked about the process for enforcing the blight ordinance.
Ron Hackenmueller explained that staff responds when receiving
complaints and when they notice a situation when they are out in the field.
They try to be sensitive to homeowners before issuing citation and don't
actually go out to look for problem areas. Ron Hackenmueller noted that
the lack of manpower limits their ability to get out and check on a regular
basis. The public can help by letting them know of problems. Lloyd
Hilgart asked how often the department does reinspections on rental
properties. Ron Hackenmueller explained that they give a notice to rental
unit owners when they find something that needs to be fixed. The owner
is expected to call for a reinspection when it is fixed. Lloyd Hilgart asked
about the process for weed control and when the City sprays. Ron
Hackemmueller explained that the City will send out notices requiring
weeds and grass to be mowed and taken care of, noting that noxious weeds
have to be destroyed. This process takes place in late May or early June.
Ron noted that, due to the unusual weather this spring, the grass and
weeds have grown much faster than in most years.
5. Consent Agenda:
A. Consideration of approving payment of bills for May 14th. Recommendation:
Approve the bill and purchase card registers for May 10' in the amount of
$775,013.78.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and departures for Streets, MCC, FiberNet,
and Parks.
C. Consideration of approving annual renewals of on sale and off sale liquor licenses
for 2012 -2013 contingent upon payment of fees and completion of required
forms. Recommendation: Approve annual renewals of on and off sale liquor
licenses for 2012 -2013 contingent upon payment of fees and completion of
required fonns for the following businesses:
Applebee's Neighborhood Grill & Bar (Apple Minnesota LLC) - On -sale, Sunday
Beef O'Bradys (TMC & JTaylor Corp) — On -sale, Sunday
City Council Minutes — May 14, 2012 Page 3
Buffalo Wild Wings Grill & Bar (Blazin Wings Inc) — On -sale, Sunday
Capitan Poncho Villa (IC Enterprises LLC) — On -sale, Sunday
Chatters Restaurant & Bar (West River Restaurants Inc) — On -sale, Sunday
Cornerstone Cafe & Catering Company — On -sale, Sunday
Hawk's Sports Bar & Grill — On -sale, Sunday
Monticello Country Club Inc — On -sale, Sunday
Monticello Liquors, Inc — On -sale, Sunday
Rancho Grande Mexican Restaurant Inc. #2 — On -sale, Sunday
River City Extreme (River City Lanes Acquisition Group, Inc) — On -sale, Sunday
The Station Bar & Grill (TDDC LLC) — On -sale, Sunday
Bluestone Grille (Pauly Companies, Inc) — On -sale wine /strong beer & 3.2 %Beer
VFW #8731 (Club Dorchester) — On -sale club, Sunday
American Legion #260 — On -sale club, Sunday
City of Monticello /Community Center (Concessions at Ballfields) — On -sale 3.2% beer
China Buffet (Lin, Chuan) — On -sale 3.2% beer
Bluestone Grille (Pauly Companies, Inc) — On -sale 3.2% beer
Cub Foods (Monticello 1998 LLC) — Off -sale 3.2% beer
Target Store T -2180 — Off -sale 3.2% beer
Wal -Mart Stores Inc — Off -sale 3.2% beer
Super America #4479 (Northern Tier Retail LLC) — Off -sale 3.2% beer
Kwik Trip Inc — Off-sale 3.2% beer
D. Consideration of accepting Quarter 1, 2012 Financial Report. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
E. Consideration of allowing a Community Food Garden on city property at the
Monticello Help Center. Recommendation: Allow a Community Food Garden
on city property at the Monticello Help Center on a recurring basis until such time
as volunteer maintenance commitments cannot be sustained.
F. Consideration of adopting Resolution #2012 -042 accepting proposal and awarding
a contract for the Xcel Ballfield Lighting Re -lamp Project. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
G. Consideration of authorizing WSB and Associates to conduct all -way stop warrant
analysis for several intersections. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
BRIAN STUMPF MOVED TO REMOVE ITEMS D, F, AND G FROM THE
CONSENT AGENA AND MOVE ITEM #7 FROM THE REGULAR TO CONSENT
AGENDA AS 5H. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
5D. Consideration of accepting Quarter], 2012 Financial Report
City Council Minutes — May 14, 2012 Page 4
Glen Posusta wanted the public to be aware that the lst Quarter financial report for the
City looks pretty good. Tom Kelly gave a short synopsis noting that the financial status
looks better than last year with expenditures holding about 19% in the general fund and
revenues actually increased over last year at this time. All debt service payments have
been made for the first half of the year which included principal and interest. In the
enterprise funds, most are on track for both revenues and expenditures. City investments
are doing fairly well, with good diversification and earning slightly over 3% on average.
GLEN POSUSTA MOVED TO ACCEPT THE 1sT QUARTER FINANCIAL STATUS
REPORT. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0
5F. Consideration of adopting Resolution #2012 -042 accepting proposal and awarding
a contract for the Xcel Ballfield Lighting Re -lamp Project
Lloyd Hilgart wanted to clarify that it is acceptable that there was only one bid on the
project. Clint Herbst explained that there was a 2nd bidder but they pulled their bid out of
consideration. Glen Posusta noted that he had talked to Wes Olson Electric to confirm
the complexity of the work. Wes confirmed that the job requires a contractor that can
work on 90 -foot tall poles and handles that type of bulbs. Tom Pawelk talked about the
process for this project which includes cleaning the fixtures and replacing all bulbs. Over
the years, they have probably replaced about 13 bulbs and Musco has also replaced a few
in past years. Glen Posusta asked about the budget of $8000 compared to the bid price.
Tom Pawelk explained that he had budgeted enough to cover the full amount originally
but some had been cut back. He is recommending using funds from Miscellaneous
Professional Services to fill the gap.
Tom Pawelk also noted that hour meters on each field will also be replaced with this job
which will give a fresh start for those meters. This will help with control of lighting at
beginning and end of evening field play.
Tom Perrault asked about wording in the contract referring to ground protection. The
City's RFP indicated that contractor would provide ground protection, and Musco's
proposal indicated they expect the City to provide plywood for ground protection. Torn
Pawelk stated that he discussed this with Musco and it will not be an issue. The City has
quite a bit of ground protection in the fence area and Musco will provide ground
protection when they cross the fields.
Ron Michaelis, 625 W 3'1 Street, offered comments about safety issues at the ballfields
#1 and #3 when the sun is going down. He umpires for some of the games and
mentioned some ideas on revamping the ballfreld layout on #1 and #3 slightly to
accommodate the issues with the sundown. Ron Michaelis suggested maybe putting
some slats in the fencing to block the setting sun. Other changes might consist of moving
bases and baselines and possibly the pitcher's mound. Clint Herbst asked Tom Pawelk to
check it out and see if there are some adjustments that could be made.
City Council Minutes— May 14, 2012 Page 5
LLOYD HILGART MOVED TO ADOPT RESOLUTION #2012 -042 ACCEPTING
THE PROPOSAL AND AWARDING THE CONTRACT TO MUSCO SPORTS
LIGHTING, INC TO RE -LAMP THE XCEL BALLFIELDS IN THE AMOUNT OF
$11,600 PLUS TAXES. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED 5 -0.
5G. Consideration of authorizing WSB and Associates to conduct all -way stop warrant
analysis for several intersections
Brian Stumpf asked about the cost that WSB came up with for this analysis and
wondered if the City could derive some of this data with the traffic trailer or some other
means instead of paying for a study. Bruce Westby stated that the speed trailer collects
both volumes and speeds so it could possibly be used to collect data. Brian Stumpf
suggested that the City use the traffic trailer to collect data and the Sheriff's Dept should
be able to provide some statistics for the intersections in question. Bruce Westby
indicated he would check with Public Works about the schedule for the traffic trailer.
Clint Herbst felt this project should have priority for the speed trailer. Bruce Westby
mentioned that it may take awhile to collect appropriate data from all directions with the
speed trailer and noted that there are other devices that could also measure certain traffic
data. It was suggested that the City could also research other devices for collecting traffic
data. Brian Stumpf recommended that Wright County Sheriff's Office deputies could be
used for doing some traffic counts at certain times. Bruce Westby asked Council for
direction on which intersections they would like to study. Clint Herbst asked Bruce
Westby if the traffic trailer would be able to provide adequate data for a study. Bruce
Westby stated that he would talk to WSB to find out if they could import data collected
from the speed trailer into the calculation software that they use for analyzing such data.
Ron Michaelis, 625 W 3`d Street, commented that he did not think there is enough of a
problem at the intersections on 3`d and 4tl' Streets at Maple Street to utilize a 4 -way stop.
He noted that he had counted vehicles this evening before he came to the Council
meeting and did not see a problem with speed at those times.
BRIAN STUMPF MOVED TO DENY AUTHORIZATION FOR WSB TO PERFORM
ALL -WAY STOP WARRANT ANALYSIS; HOWEVER STAFF CAN LOOK INTO
PERFORMING AN ALL -WAY STOP WARRANT ANALYSIS IN- HOUSE; GLEN
POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0.
Torn Perrault noted that traffic counts may need to be studied in the future for 3`d and 4 1
Street intersections as the downtown redevelopment takes place.
Consideration of authorizing City staff to solicit quotes related to 2nd liquor store
improvements and accessories
This item was moved to the consent agenda (5H).
8. Added items:
City Council Minutes— May 14, 2012 Page 6
• Mailboxes — Glen Posusta cormented that some of the mailboxes at the
townhome development by JME are not in such good shape anymore. He was
wondering how these mailbox clusters could be repaired. Clint Herbst stated that
it should be up to the association or tenants to fix them. When they get in really
bad shape, the Post Office can refuse to deliver mail until they are fixed. Ron
Hackemnueller was asked to comrnent; his research shows that the owners or
tenants are responsible for mailbox repairs.
Boulevard mowing — Glen Posusta feels that some of the boulevards have really
long grass /weeds and should be mowed. He commented that he feels that staff
should have time to mow the boulevards if they have time to mow the parks and
ballfields. Bob Paschke noted that the boulevards are mowed by the Streets
Department, which is separate from the Parks staff which takes care of the parks
and ballfields. Bob Paschke explained that the mowing tractor broke down and
staff is in the process of finding parts and repairing the tractor. The City has also
contracted with an individual to mow certain areas, including boulevards, for hay.
Jeff O'Neill explained that one of the boulevards in question is actually privately
owned and not the responsibility of the City. Clint Herbst suggested that the City
should contract to have it mowed and then bill the owner. Angela Schumann
commented that the City can send out letters to commercial property owners
reminding them of their responsibility for mowing and noted that generally
generates action by the property owners. Bob Paschke also noted that Streets
Deparhnent staff does not have enough manpower right now to keep up with the
grass and weed growth; however there will be another seasonal employee starting
in June.which should help.
• Sprinkler systems — Lloyd Hilgart asked about sprinklers that were running on a
city property when it was raining. Tom Pawelk commented that the rain sensor
probably failed and he will check on that.
Y REMINDER: 2ND MEETING OF THIS MONTH IS TUESDAY, MAY 29
Adjournment
BRIAN STUMPF MOVED TO ADJOURN AT 8:05 P.M. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman C4 �
Approved: May 29, 2012
Attest: KZ-�
C U dministrator
City Council Minutes — May 14, 2012 Page 7