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City Council Minutes 11-22-1982MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL November 22, 1982 - 7:30 P.M. Members Present: Arve Grimsmo, Fran Fair, Ken Maus, Phil White. Members Absent: Dan Blonigen. 2. Approval of the Minutes of the November 8, 1982 Meeting. A motion was made by Fair, seconded by White and unanimously carried to approve the minutes of the November 8, 1982 reg- ular meeting and the minutes of the special meeting held on November 15, 1982. 4 & 5.Public Hearing - Consideration of a Request by Meadow Oak De- veloper's to Commence the Preparation of Plans and Specifi- cations and to Defer some Special Assessments. Mr. Dick Knutson, partner in the Meadow Oak Subdivision development, explained to the Council that Mr. Jim Boyle and the developers have reached an agreement and are ready to work out the financial arrangements so that Mr. Boyle can take clear title to all the property within the Meadow Oak Subdivision in the near future. As a result of this arrangement, Mr. Jim Boyle will have clear title to the prop- erty and the previous problem of other property owners being assessed for some part of the sewer and water improvements to the development would be eliminated with Mr. Boyle owning the entire property which the sewer and water would cross. Mr. Jim Metcalf, attorney representing Maurice Hoglund, indi- cated that an agreement has been reached between Maurice Hog- lund and Jim Boyle and indicated Mr. Hoglund's willingness to go along with the proposed development plans as follows: 1. Mr. Hoglund will agree to give an easement across a portion of his property near County Road 39 for the installation of sewer force main provided Mr. Hoglund is not assessed at all for any of the cost. 2. Is willing to agree that plans and specs can be order- ed on the proposed improvements provided no assess- ments are levied against the Hoglund property until clear title is transferred to Mr. Jim Boyle. As part of the request by the Meadow Oak Developers on the preparation of plans and specifications for utility improve- ments, the developers requested Council consideration on de- ferring the water main assessment which would run through property owned by Mr. Boyle from the Oakwood Industrial Park - 1 - Council Minutes - 11/22/82 to the Meadow Oak Subdivision be deferred for up to six years. An agreement presented by the developers indicated that if the six year deferral would be granted, the developers would not try to subdivide and sell off the industrial property next to the freeway until the deferral had lapsed thus not compet- ing with present industrial land within the City. City Engineer, John Badalich, briefly reviewed the estimated cost of providing sewer and water to the Meadow Oak Subdivision as follows: The total water line cost from Oakwood Industrial Park to the Meadow Oak Plat would cost $411,500 consisting of an assessable lateral cost of $214,000 and an oversizing cost of $197,500. In addition, the sewer service to the Meadow Oak Plat would cost an additional $318,000 for a total cost of $729,500 to bring sewer and water to the Meadow Oak Plat. Of the $411,500 water main cost, normally the oversizing of $197,500 would be picked up on ad valorem taxes by the City and as a result of the request by the developers for a deferral, the $214,000 amount is the amount requested to be deferred for six years. Concerns were expressed by the Council that a six year deferral has not been granted in the past to any development and would like- ly set a precedent for the future. It was noted that other than a few individual deferrals for senior citizen hardships, etc. the City has not granted any deferrals except for one year. Mr. Knutson noted that they will still develop the Meadow Oak Subdivision even if assessments are not deferred on the industrial property, but requested that the City at least consider deferring the industrial property water main assess- ment for one year as they have in the past with other projects. A motion was made by White, seconded by Maus and unanimously carried to authorize the city engineering firm of OSM to work with the Meadow Oak Developers on the preliminary stages of preparation of plans and specifications for improving the property with sewer and water. It was noted that it was the Council's concensus that the water main assessment in the amount of approximately $214,000 through the industrial property would be deferred for one year. In addition, a motion was made by White, seconded by Fair and unanimously carried to continue the public hearing on the proposed improvements to the Meadow Oak Subdivision until final arrangements are made between the developers and Maurice Hoglund on clear title in Jim Boyle's name. - 2 - Council Minutes - 11/22/82 6. Consideration of the Proposed Law Enforcement Contract - Es- tablishing Hours of Coverage. At the previous Council Meeting, the proposed hourly rate for the sheriff's contract for 1983 was reviewed which showed an increase in the hourly rate of 15% to $15.25 per hour. During 1982, the City contracted for 128 hours per week of coverage. If the same amount of coverage was provided under the new proposed contract during 1983, total expenditures would reach a $101,504 versus the 1983 budget amount of $108,500. During the months of September and October, additional hours of 16 hours per week has been added to present coverage or 144 hours per week. If this coverage was continued on an annual basis, the proposed contract would total $114,192 for 1983 which would be $5,692 over budget. In reviewing the hours of coverage with the Wright County Sheriff and deputies in attendance at the meeting, concerns were expressed by the Council that in the future, the City requested that the County continue its efforts to try and get any proposed increases in the hourly rate established prior to the City adopting its budget so that it can be aware of any increases in the following year. In working with the proposed budget of $108,000 for 1983, the City of Monticello could contract for approximately 136 to 137 hours per week. A motion was made by Maus, seconded by White and unanimously carried to approve entering into a police contract for pro- tection for 1983 with the Wright County Sheriff's Department with a minimum of 1611 hours actual coverage Sunday through Thursday and a minimum of 19=2 hours coverage Fridays and Saturdays with a total annual expenditure not to exceed $108,503.75 with the Sheriff's Department to use their own discretion on setting an additional 8 to 9 hours per week over the minimum of 128 originally established. (See exhibit 11/22/82 #1). 7. Consideration of Change Orders #66 through #71 with the Paul A. Laurence Company on the Wastewater Treatment Plant Construction Contract. The following change orders were recommended by the City Engineer and City Staff. #66 - Conversion of electrical outlets to accommodate both single and triple phase power - additional $424.00. - 3 - Council Minutes - 11/22/82 #67 - Replacement of 10 lighting fixtures for a cost of $1,846. #68 - An extension of the water main along Hart Blvd. with a thin black top mat on Hart Blvd. by the Wastewater Treatment Plant for an additional $3,853. #69 - 1. Removal of a portion of the wet well hand rail and addition of grading to gain access to the ele- vator. 2. The addition of non-skid treads on the ladders that provide access to the wastewater pumps. 3. The addition of grading over the trough to the prim- ary clarifiers. The total cost of these three segments of change order #69 total $4,807. #70 - Repair and installation of newer parts in the old final clarifiers totalling $12,904. #71 - This change order involves balancing quantities for storm sewer, Class 5, and black top quantities. Between the estimated bid quantities and the final installed quanti- ties for part 7 - roadways, parking lots and storm drains, totalling an additional $15,628. A motion was made by Fair, seconded by Maus and unanimously carried to approve change orders #66 through #71 with the Paul A. Laurence Company on the Wastewater Treatment Plant Project for an additional amount of $39,463. 8. Consideration of Job Descriptions for Laborer Mechanic and Waste- water Treatment Plant Assistant Superintendent and Calling for Applicants. A new position at the new Wastewater Treatment Plant has been recommended and that it be classified as a laborer/mechanic position. This position is intended to carry the majority of the load for all of the trouble shooting, maintenance and repair overall, thus freeing the operators for the ongoing plant operation and lab requirements. A new job description for the laborer/mechanic position was presented to the Council for their review and acceptance. It was also recommended that this position would be under the present union scale and the proposed starting wage would be at 800 of the present union scale. - 4 - Council Minutes - 11/22/82 A motion was made by White, seconded by Fair and unanimously carried to approve the job description presented for laborer/ mechanic position and to authorize the advertising for filling this vacancy. Also a job description was presented to the Council for an assistant superintendent for the Wastewater Treatment Plant. This new classification as an assistant superintendent is essential because plant operations have been moved to a split shift format resulting in the necessity of having a supervisory person on site during both shifts. It was also recommended that this position and job classification, if adopted, could be pro- moted from within rather than seeking outside applicants. It was the general concensus that a notice could be posted listing the assistant superintendent's position as a promotion from with- in the present employees and it was noted that presently one of the City employees would be qualified to be promoted into the assistant superintendent's position and would be discussed at the salary negotiation meeting scheduled for November 30, 1982. 9. Consideration of a Request by the HRA to hold a Public Hearing for Tax Increment Financing on December 13, 1982 at 7:30 P.M. Currently, the Monticello Housing & Redevelopment Authority (HRA) is preparing to adopt a general redevelopment plan for the City of Monticello. This redevelopment plan will also be reviewed and hopefully, approved by the City Planning Commission in the near future and the HRA Committee requested that the City Council schedule a public hearing on the proposed redevelopment plan on December 13th, 1982. Both the HRA and the Planning Commission are scheduled to review and adopt the redevelopment plan on Tuesday, November 23rd. Concurrently with this, the HRA will attempt to complete the tax increment financing plan for the IXI proposal so that a public hearing for the specific plan can be held at the same time as the hearing for the general redevelopment plan on December 13th. A motion was made by Fair, seconded by Maus and unanimously carried to set December 13th, 1982 as the date for the public hearing on the City HRA's redevelopment plan and to also hold a public hearing on the same date for the proposed tax increment financing plan for a development proposed by IXI Corporation. - 5 - Council Minutes - 11/22/82 10. Consideration of Making a Loan to the HRA for the Purpose of Their Acquiring all of Lot 7, Block 3, Oakwood Industrial Park. As part of the proposed adoption of the general redevelopment plan for the City of Monticello, the first specific proposal of a tax increment financing district has been progressing. Recently, extensive negotiations with IXI Assemblies Corpora- tion has been taking place for them to buy a portion of Lot 7, Block 3 and construct a building prior to the end of 1982. The basic formula under this proposal would require the HRA Committee to buy all of Lot 7 for a total price of $58,600 from the Oakwood Industrial Park and in turn resell this prop- erty to IXI Corporation for approximately $8,000 and recapture the difference through tax increment that would result from the new building being placed on this lot. For this plan to work, the HRA would have to receive a loan from the City of Monticello for $58,600 plus $14,901.67 to pay for the current assessments against the property. After the purchase of the property, the HRA will then sell to IXI approximately one half of this lot containing 2.7 acres at the reduced price. IXI Corporation would then build a building by December 31st, 1982 and the new tax revenues generated from this building over the next 8 years would pay back the $58,600 plus the $14,900 in assessments and also approximately $3,000 in legal fees associated with the tax increment plan. Although the exact terms of the loan between the City and the HRA would have to be finalized after an exact tax increment district and plan has been established, it was noted that the HRA would repay the City based on its tax increments that would develop over the next 8 years. A motion was made by Maus, seconded by Fair and unanimously carried to approve the request for a loan by the HRA Committee in the amount of $73,501.67 with the understanding that a re- payment schedule will be established after the tax increment financing proposal has been confirmed with IXI Corporation. 11. _Consideration of a Conditional Use Permit for Auto Repair Business - Pat Townsend. Mr. Patrick Townsend, who resides at 107 Locust Street, re- quested a temporary conditional use permit to open a minor auto repair shop at his home. - 6 - Council Minutes - 11/22/82 The property is currently zoned B-4, regional business, under which a conditional use permit is necessary to allow for such a business. A public hearing was held by the Planning Com- mission on November 16th, at which time a temporary one year conditional use permit was recommended provided that the following conditions were attached. 1. That no expansion or building permits be issued for ex- pansion on this property with the auto repair business being confined to existing buildings only. 2. That only two vehicles at any one time be on the premises for repair. 3. That on site parking be provided for six vehicles, which Mr. Townsend does have available. 4. That noise levels be controlled. 5. That the business would not be transferable. 6. No outside storage of parts or vehicles. 7. only family members could be employees. A motion was made by White, seconded by Fair and unanimously carried to approve the conditional use permit on a temporary one year basis provided that all of the conditions recommended by the Planning Commission were attached. 12. Consideration of a Proposal to Enter a Cable T.V. Project Develop- ment with other Cities. Recently, representative from the City of Elk River, Big Lake, Buffalo, Maple Lake and Annandale met to discuss the possibility of all the cities entering into a joint powers agreement for the purpose of establishing a cable service territory. The main result of that meeting was that four cities, namely, Big Lake, Elk River, Buffalo and Monticello, would serve as the core develop- ment force and put together the entire joint powers package. When the work is complete, other cities such as Annandale, Maple Lake and possibly Rockford and Delano along with Albertville and St. Michael could join the consortium so that a better bid pack- age could result when the time comes to award a possible franchise for cable T.V. - 7 - Council Minutes - 11/22/82 A motion was made by White, seconded by Maus and unanimously carried to approve the establishment of a joint cable authority between the four communities of Big Lake, Elk River, Buffalo and Monticello and to authorize the City Administrator to participate in the study to establish a joint powers package for determining needs and establishing a territory for a pos- sible single franchise agreement. The City Administrator was instructed to report back to the Council on progress in the establishment of this consortium. 13. Approval of Bills for Month of November. A motion was made by Fair, seconded by Maus and unanimously carried to approve the bills for the month of November as presented. (See exhibt 11/22/82 #2). Meeting Adjourned. )4Z Rick Wolf ste er Assistant Administrator