City Council Minutes 09-24-2012MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 24, 2012 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta
Absent: Brian Stumpf
1. Call to Order and Pledge of Allep_iance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — September 10, 2012 Special Budget Workshop
TOM PERRAULT MOVED TO ACCEPT THE SEPTEMBER 10, 2012 SPECIAL
BUDGET WORKSHOP MINUTES AS CORRECTED. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 4 -0.
2B. Approval of Minutes — September 10, 2012 Special Meeting
TOM PERRAULT MOVED TO ACCEPT THE SEPTEMBER 10, 2012 SPECIAL
MEETING MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 4 -0.
2C. Approval of Minutes — September 10, 2012 Regular Meeting
GLEN POSUSTA MOVED TO ACCEPT THE SEPTEMBER 10, 2012 REGULAR
MEETING MINUTES AS CORRECTED. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 4 -0.
3. Consideration of adding items to the agenda
• Planting trees on Chelsea Road (Glen Posusta)
• Community Development Intern
4. Citizen comments, public service announcements, and updates
a. Citizen Comments:
1) Rose Thelen, of 15510 Huber Ave NW in Clearwater, MN introduced herself
as the District 2 candidate for Wright County Commissioner running against
Pat Sawatzke. She explained that she had been a Clearwater Township
supervisor and is now a first term County Commissioner incumbent. As a
result of this year's redistricing she now represents Monticello, Monticello
Township, Clearwater, Clearwater Township, Silver Creek, Maple Lake and
Maple Lake Township. She indicated that she looks forward to working with
City Council Meeting Minutes — September 24, 2012 Page 1
the City Council if elected. She said that she brings a different approach than
that of her opponent. She asks those that know best to share their perspectives
about issues and then works to build partnerships. She underlined her
involvement in working with Council and City staff on transportation issues,
the broadband task force and the Bertram Chain of Lakes Advisory Board.
Mayor Herbst thanked her for her work on the Bertram project and said that
he expects that moving forward with that project will be seen as the best
decision that Monticello ever made. He thanked the state and the county for
being partners in that process. Rose Thelen provided flyers for Council
review.
b. Public Service Announcements:
1) Fall Harvest Chamber Expo (1015) - Angela Schumann announced that the
Monticello Chamber of Commerce's Fall Expo is scheduled for Friday,
October 5a' from 4 -8 p.m. at the Monticello Community Center. This
event provides an opportunity for the public to interact with many
community businesses and those of neighboring communities.
2) Chamber of Commerce Candidate Forum (10/9) — Angela Schumann also
noted that the Monticello Chamber, the I -94 Chamber, the Buffalo
Chamber, and the Wright County Economic Development Partnership are
sponsoring several opportunities for voters to meet and greet state and
local candidates. These informal meetings began on September 14`x' at
7:30 a.m. on Friday mornings at Premier Bank. Information on candidate
forums, mayoral debates, and state and county office information can be
found on the Chamber's website.
3) Community Development Intern — Angela Schumann introduced Ellen
Eden who is working as an intern for the Community Development
Department through December 2012. Ellen is a student at St. Cloud State
University.
4) Fall Leaf Pickup (11/3) - Bob Paschke indicated that the Fall leaf pickup is
scheduled for November P.
C. Updates: None
5. Consent Agenda:
A. Consideration of approving payment of bill registers for September 24`h
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify terminations for MCC.
C. Consideration of adopting Resolution #2012 -077 accepting a contribution from
Tom Perrault for the General Fund. Recommendation: Adopt Resolution #2012-
077 accepting a donation of $250 from Tom Perrault to go to the General fund.
City Council Meeting Minutes — September 24, 2012 Page 2
D. Consideration of approving a waiver of the Building Plan Review Fee for Tire
Service, Inc. in accordance with the Business Expansion Incentive Pilot Program.
Recommendation: Approve waiving the estimated $1,263.85 in building plan
review fee for Tire Service, Inc. as part of the Business Expansion Incentive Pilot
Program.
E. Consideration of approving a waiver of the Building Plan Review Fee for WSI in
accordance with the Business Expansion Incentive Pilot Program.
Recommendation: Approve waiving $5,000 in building plan review fee for
WSI as part of the Business Expansion Incentive Pilot Program.
F. Consideration of adopting Ordinance #564 approving amendments to Title 10,
Zoning Code, Section 3.7 — Freeway Bonus District and Section 4.5 — Signs.
Recommendation: Adopt Ordinance #564 approving amendments to Title 10,
Zoning Code, Section 3.7 — Freeway Bonus District and Section 4.5 — Signs.
G. Consideration of adopting Resolution #2012 -078 accepting Improvements and
authorizing Final Payment to Redstone Construction, Inc. for the 2011 Street
Reconstruction Improvements, City Project No. 11C001. Recommendation:
Adopt Resolution #2012 -078 accepting Improvements and authorizing Final
Payment of $33,491.11 to Redstone Construction, Inc. for the 2011 Street
Reconstruction Improvements, City Project No. 11 C001.
H. Consideration of adopting Resolution #2012 -079 calling for a Public Hearing for
Waste Water Treatment Facility Biosolids Dewatering, Energy Efficiency,
Headworks and Site Improvements, City Project No. 12C003. Recommendation:
Adopt Resolution #2012 -079 calling for a Public Hearing for Waste Water
Treatment Facility Biosolids Dewatering, Energy Efficiency, Headworks and Site
Improvements, City Project No. 12C003.
I. Consideration of adopting Resolution #2012 -080 stating Intent to Reimburse from
Bond Proceeds for Waste Water Treatment Facility Biosolids Dewatering, Energy
Efficiency, System Processing and Monitoring Equipment, Storage Facility,
Infrastructure, Headworks and Site Improvements, City Project No. 12C003.
Recommendation: Adopt Resolution #2012 -080 stating Intent to Reimburse from
bond proceeds for Waste Water Treatment Facility Biosolids Dewatering, Energy
Efficiency, System Processing and Monitoring Equipment, Storage Facility,
Infrastructure, Headworks and Site Improvements, City Project No. 12C003.
J. Consideration of authorizing preparation of a Feasibility Study on installation of a
sidewalk along the north side of Oakwood Drive adjacent to the McDonalds
Restaurant. Recommendation: Approve authorizing preparation of a Feasibility
Study on installation of a sidewalk along the north side of Oakwood Drive
adjacent to the McDonalds Restaurant.
City Council Meeting Minutes — September 24, 2012 Page 3
TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA WITH
THE REMOVAL OF ITEM 5A. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED 4 -0.
6. Consideration of items removed from the consent agenda for discussion
5A. Consideration of approving payment of bill registers for September 24th.
Tom Perrault removed this item because he questioned why the City was in the
movie theater business. He noted that it cost the City $400 to show the movie The
Lorax. Clint Herbst pointed out that showing a movie inside the community
center provided an additional activity option to offer to MCC users who may be
inconvenienced due to the building renovation project.
TOM PERRAULT MOVED TO APPROVE PAYMENT OF THE BILL AND
PURCHASE REGISTERS FOR A TOTAL AMOUNT OF $847,023.75. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 4 -0.
Consideration of approving Change Order #1 for 2012 Rural Road Improvements.
City Project No.12CO01
City Engineer Bruce Westby summarized that subgrade correction work was required to
reclaim existing pavement sections on Edmondson Avenue north of School Boulevard. It was
determined that an additional 6- inches of subgrade material should be removed from all
areas where the subgrade is considered unsuitable, and that geotextile fabric should then
be placed on top of the existing subgrade, over which 6- inches of recycled aggregate
should be placed and compacted prior to placing and compacting the reclaimed pavement
material. Since the pavement section on Edmonson Avenue north of School Boulevard
had previously been reclaimed and was open to the elements, the contractor had been
authorized to complete those necessary subgrade corrections. Several potholes had been
dug in the pavement sections on Edmonson Avenue south of School Boulevard, as well
as on Fallon Avenue, and it was determined that these subgrade sections would also
require correction in many areas.
Bruce Westby provided clarification to some Council questions about the subgrade
correction process. He stated that the roadway elevation would be 2 inches higher and
that there would be widening on the road shoulders at a cost not to exceed $82,000.
Glen Posusta expressed his frustration with the change order request. He said that there
had been no indication that the subgrade would require correction and that the contractor
should stand by the bid. He also stated that road improvements should involve taking old
asphalt off and putting new asphalt on and that changing elevation of a road costs more
money. Tom Perrault noted that he was also surprised by the change order request. Lloyd
Hilgart pointed out that none of the other contractors who had bid on the project had
accounted for the need for subgrade correction work either and that it is difficult to
determine the extent of a problem without tearing the road apart. Clint Herbst underlined
the importance of having the work done right. Bruce Westby said that, in the future the
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City would take a closer look at the plans and do additional soil corings as needed to
determine the extent of the problem prior to moving forward with improvements.
CLINT HERBST MOVED TO APPROVE CHANGE ORDER #1 FOR THE 2012
RURAL ROAD IMPROVEMENTS PROJECT NO. 12C001, FOR THE PURPOSE OF
COMPLETING SUBGRADE CORRECTION WORK ON EDMONSON AVENUE
AND FALLON AVENUE IN AN AMOUNT NOT TO EXCEED $82,000. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 3 -1 WITH GLEN
POSUSTA VOTING IN OPPOSITION.
8. Added items:
Planting Trees on Chelsea Road — Glen Posusta said that the council had
discussed planting trees on Chelsea Road a month ago and asked about the status
of that issue. Bob Paschke stated that this item would be included in the next
agenda. He indicated that curbs would be marked for tree placement that week.
Lloyd Hilgart asked if it might be better to plant trees in the spring. Glen Posusta
stated that the fall is typically a better time to plant trees.
9. Adiournment
TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 7:28 P.M. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 4 -0.
Recorder: Kerry T. Burri
Approved: October 8, 2012
Attest: sg ,
Cit inistrator
City Council Meeting Minutes — September 24, 2012 Page 5