City Council Minutes 11-26-2012MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, November 26, 2012 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — November 13, 2012 Special Meeting
BRIAN STUMPF MOVED TO ACCEPT THE NOVEMBER 13, 2012 SPECIAL
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
2B. Approval of Minutes — November 13, 2012 Regular Meeting
TOM PERRAULT MOVED TO ACCEPT THE NOVEMBER 13, 2012 REGULAR
MEETING MINUTES AS CORRECTED. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 4 -0. (Lloyd Hilgart did not vote.)
3. Consideration of adding items to the agenda
No items were added.
4. Citizen comments, public service announcements, and updates
a. Citizen Comments: None
b. Public Service Announcements:
1) Monticello Community Center — Home for the Holidays (11/30) — Kitty
Baltos talked about the different activities that are going on at West Bridge
Park on Friday, November 30i11 from 6 to 8 p.m. The event is sponsored
by: Monticello Community Center, Monticello Parks Department, TDS
Telecom, Monticello Women of Today, Monticello RV, Monticello Girls
Scouts and Monticello Masonic Lodge.
2) Monticello Community Center - From Renovation to Celebration! (12/1) —
Kitty Baltos talked about the celebration running from 8 to 11 a.m, for the
kickoff grand re- opening with many activities including breakfast
samples, health and fitness presentation, child swim lesson assessments,
and ribbon cutting challenge for the fitness center addition and the pool.
City Council Minutes — November 26, 2012 Page 1
There will be a coin dive and mermaid in the pool where kids can have
pictures taken. The slide will reopen that day.
3) Monticello Community Center - Around the World Holiday Celebration &
Santa (12/1) —Kitty Baltos reported that Santa will be here 9:30 to 11:30
a.m. on Saturday, December 15t. Visitors are asked to bring a teddy bear
to be donated to Rivers of Hope. ECFE will have activities for kids also.
Indoor Farm Market runs from 9 a.m. to 1 p.m. Cargill will also provide
some food samples along with Health It Up. These activities are free of
charge.
4) Kitty Baltos announced that the final inspection for the Monticello
Community Center improvements is scheduled for Wednesday, November
28`". There will be some additional items to complete before Saturday.
5) Clint Herbst announced that the Lions Annual Breakfast is December 2 "d
at the Legion. This fundraiser supports the Thanksgiving baskets that the
Lions give away.
5. Consent Agenda:
A. Consideration of approving payment of bill registers for November 26th.
Recommendation: Approve payment of bill and purchase card registers for a
total amount of $536,681.86.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and Parks
Department.
C. Consideration of adopting Resolution #2012 -101 accepting a contribution from
Tom Perrault for the General Fund. Recommendation: Adopt Resolution
#2012 -101 accepting contribution of $250 from Tom Perrault to go to the General
fund.
D. Consideration of adopting Resolution #2012 -102 accepting contribution of land
parcel from Glen Posusta and approving transfer of property to the City via quit
claim deed. Recommendation: Adopt Resolution #2012 -102 accepting
contribution of land parcel (PID 155 -500- 142316) from Glen and Lois Posusta
and approve transfer of property via quit claim deed.
E. Consideration of appointing a representative to the Police Advisory Commission
to fill a vacancy for a tern to expire on 12/31/2015. Recommendation:
Approve appointment of James Roberts to the Police Advisory Commission with
a term expiring December 31, 2015.
City Council Minutes— November 26, 2012 Page 2
F. Consideration of adopting Resolution #2012 -103 calling for Public Hearing for
Municipal Consent for extending 4 -lane section of TH 25 to 85t11 Street /CR 106.
Recommendation: Adopt Resolution #2012 -103 calling for a Public Hearing to
be held on January 14, 2013 for municipal consent of extending 4 -lane section of
TH 25 to 85t1i Street/CR 106.
G. Consideration of adopting Resolution #2012 -104 decertifying/deferring
assessments on City owned property. Recommendation: Adopt Resolution
#2012 -104 decertifying and deferring designated assessments on city -owned
property effective December 31, 2012.
Parcel
Description
Asmt Balance
Action
155- 164 - 000020
Jeff. Commons commuter lot
$5,368.27
Decertify
155- 048 - 000010
Par West Park
$542.64
Decertify
155- 164 - 000030
Jeff. Commons, south side of School Blvd
$900.82
$19,319.47
Defer
155 -164- 000040
Jeff. Commons, west of Water Tower
$1,275.37
$3,570.67
Defer
155 -500- 142300
4.34 Ac, Cedar - Dundas St area
$33,965.32
Defer
155 -500- 142303
2.65 Ac Cedar- Dundas St area
$14,398.95
Defer
H. Consideration of approving a contract for providing cemetery grave excavation
services. Recommendation: Approve a three -year contract with Jake's
Excavating of Buffalo, MN for excavations and burials at Monticello Riverside
Cemetery, extending from December 1, 2012 to November 30, 2015.
I. Consideration of approving 2012 Operating Transfers. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
Consideration of approving 2013 City health insurance plan design and
contribution level. Recommendation: Approve the 2013 City health insurance
design plan to offer a traditional (80/20) plan and a high deductible health plan
(HDHP) and approve contribution levels for full -time and eligible permanent part-
time employees.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM I. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 5 -0.
6. Consideration of items removed from the consent aeenda for discussion
5L Consideration of approving 2012 Operating Transfers
Tom Perrault removed this item as he was concerned about the amount of funds that are
being transferred for FiberNet. He stated he was taken aback by the large amount and
was concerned about the amount that has to be transferred from other fiords. Wayne
Oberg explained that these amounts have been carried as interfund loans from other funds
City Council Minutes— November 26, 2012
A
Page 3
for the last few years and were meant to be temporary. These loans are not likely to be
paid back as there is no revenue source to provide the payback. Wayne Oberg read a
GASB statement related to interfund loans which is the basis for the decision to
recommend the transfers to clear out the interfund loans in the FiberNet fund. Jeff
O'Neill explained that initially there was an intention to make good on those transfers to
FiberNet but it is clear that this is not a temporary loan any longer. Wayne Oberg
explained that approving the transfers to clear up these interfund loans will help make
way for future city improvements out of true fund balances. Wayne Oberg also noted this
is a one -time transfer to clean up the FiberNet balances.
LLOYD HILGART MOVED TO APPROVE THE 2012 OPERATING TRANSFERS
AS PROPOSED AND LISTED BELOW. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 5 -0.
2012 Operating Transfers
Transfers In
Transfer Out
Water Fund 87,219.00
Water Access Fund
Fund
Amount
Fund
Amount
a
Street Reconstruction Fund
250,000.00
Liquor Fund
250 000.00
b
Street Reconstruction Fund
25,000.00
DMV Fund
25,000.00
G
2008 Revenue Refunding Bond
890,000.00
Community Center Fund
890 000.00
d
Park Dedication
400,000.00
Closed Bond Fund
400,000.00
173,833.00
Closed Bond Fund
173,833.00
e
Community Center
700,000.00
Street Reconstruction Fund
700,000.00
150,000.00
Street Reconstruction Fund
150,000.00
f
2008 Sewer Refunding Bond
450,000.00
Sanitary Sewer Access Fund
450,000.00
9
2010 Improvement Bonds
308,195.00
Street Reconstuction Fund
69,000.00
Sanitary Sewer Access Fund
128,795.00
Storm Sewer Access Fund
59,800.00
Water Access Fund
50,600.00
h
Construction Fund
765,532.00
Street Reconstruction Fund
1,770,000.00
378,680.00
Street Reconstruction Fund
(1,204,468.00)
2,004,468.00
Street Light Improvements
200,000.00
EDA Fund
378,680.00
General Fund
2,004,468.00
i
2005A G. O. Bond Fund
1,598,408.00
EDA Fund
320,584.00
360,723.00
Sanitary Sewer Access Fund
706,618.00
Sanitary Sewer Access Fund
199,474.00
Storm Sewer Access Fund
262,243.00
Storm Sewer Access Fund
74,030.00
Water Fund
120,000.00
Water Fund 87,219.00
Water Access Fund
188,963.00
j Closed Bond Fund 299,339.00 Capital Projects
299 339.00
k Bertram Chain of Lakes 1,289.00 Closed Bond Fund
1,289.00
1 2007A G. O. Bond Fund 140,000.00 Capital Revolving
140,000.00
City Council Minutes — November 26, 2012 Page 4
m FiberNet Fund 1,003,262.00 General Fund 322,527.00
3,124,211.00 Street Reconstruction Fund 377,473.00
322,527.00 DMV Fund 300,000.00
Street Light Improvements 200,000.00
Liquor Fund 125,789.00
Liquor Fund 3,124,211.00
Total Transfers In 13,345,467.00 Total Transfers Out 13,345,467.00
7. Consideration of approvinll purchase of exercise equipment for the Community
Center with delivery in 2013
Kitty Baltos gave an overview for this request and noted that she proposed this equipment
in her budget request starting in May. She explained that the equipment list was provided
to four vendors with a request to provide quotes. Kitty Baltos noted that there were
several levels included in the equipment list, which represented various requests for
equipment. She stated that this request is coming before Council at this time in order to
meet the necessary lead time for equipment delivery early in 2013. Glen Posusta asked
why it takes so long; he thought it should be easy enough to go somewhere and purchase
the equipment. Kitty Baltos explained that this is commercial grade equipment. As long
as she has been involved in the fitness business, it has always taken awhile for delivery of
new equipment. Kitty Baltos also commented that the fitness area is very busy over the
winter months and it would be helpful to have this equipment in place as soon as possible
after January 1st. Brian Stumpf confirmed that the entire estimated cost of $80,000
includes equipment, delivery, etc. which Kitty Baltos verified. Glen Posusta asked about
the mirrors that are proposed; Kitty Baltos stated that she is working with RAS Glass on
that quote.
Glen Posusta commented that he does not mind purchasing new equipment but feels it
would be more responsible to purchase in smaller increments over time. Clint Herbst
stated that he thinks it is worthwhile malting the purchase at this time to take advantage
of the Monticello Community Center needs during the winter months. Clint pointed out
that there are some rate increases that are planned for January and it makes to get the
equipment now so that it is available when the rate increases go into effect. Brian Stumpf
also feels it would be worth purchasing the package now and take advantage of some
volume savings. Wayne Oberg suggested that it would be helpful to put together a 5 -year
plan that spreads out the equipment purchases for the future.
Glen Posusta asked about leasing equipment; Kitty Baltos explained that there is some
additional interest that would have to be paid and there would be the advantage of paying
over time instead of all at one time. Glen Posusta asked whether it would be worthwhile
to lease the equipment which then could be sold at the end of the lease and replaced.
Kitty Baltos noted that Monticello Community Center has done well with purchasing as
they keep their equipment longer than the normal life of the equipment. This way they
get more value out of the equipment than a lease would provide. Kitty noted that the
community center does regular maintenance on the equipment.
City Council Minutes — November 26, 2012 Page 5
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 AUTHORIZING THE
PURCHASE OF FITNESS EQUIPMENT FROM LIFE FITNESS EQUIPMENT AND
MIRRORS FROM RAS GLASS AT A TOTAL COST NOT TO EXCEED $80,000.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH
GLEN POSUSTA VOTING IN OPPOSITION.
8. Added items
No items were added.
9. Adjournment
TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 7:31 P.M. GLEN
POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman Oxk/
Approved: December 10, 2012
Attest: 040tz
tea ministrator
City Council Minutes —November 26, 2012 Page 6