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City Council Minutes 03-25-2013MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, March 25, 2013 — 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — March 11, 2013 Special Meeting LLOYD HILGART MOVED TO ACCEPT THE MARCH 11, 2013 SPECIAL MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 2B. Approval of Minutes — March 11, 2013 Regular Meeting BRIAN STUMPF MOVED TO ACCEPT THE MARCH 11, 2013 REGULAR MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 3. Consideration of adding items to the agenda None. 4. Citizen comments, public service announcements, and updates a. Citizen Comments: None. b. Public Service Announcements: 1) Bertram Regional Park Open House (3/28) — Angela Schumann reminded the public of the open house from 6 to 8 p.m. on Thursday, March 28th at Monticello Community Center. The public can hear about the history, the funding and the Friends of Bertram as well as a new partnership regarding mountain biking trails. 2) Indoor Farmer's Market (4/6) — Angela Schumann reported the next indoor market will be held Saturday, April 6th at the Monticello Community Center from 9 a.m. to I p.m. 3) 257tt' MP Company return — Tom Perrault reported that the 257"' Battalion from Monticello will be returning around April 2 and invites the public City Council Minutes — March 25, 2013 Page 1 to welcome them back. Check the Facebook page for Beyond the Yellow Ribbon — Monticello for information. 4) Clint Herbst reported that he was a judge at Suburban Manufacturing for a chili test. He was impressed at how well the company is doing and how much they have grown since moving to their new building. 5. Consent Agenda: A. Consideration of approving payment of bills for March 25th. Recommendation: Approve the bill and purchase card registers for a total amount of $334,882.59. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for MCC, Parks and Engineering. C. Consideration of continuing the Business Expansion Incentive Program for 2013. Recommendation: Extend the Business Expansion Incentive Program for 2013 or until the remaining $6118.72 has been utilized. D. Consideration of approving an agreement with Allina Health for training and certification for Monticello Fire Department first responders and emergency medical technicians. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. E. Consideration of approving an operations agreement with the Minnesota Off - Road Cyclists for the Bertram Chain of Lakes Regional Park. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. F. Consideration of adopting a policy regarding application of water billing fees for irrigation meters. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. G. Consideration of adopting Resolution #2013 -014 calling for a public hearing to review a request for vacation of easements between Lots 7 and 8, Block 3, Carlisle 4th Addition (6355 and 6335 82" d Street NE). Applicant: Carlisle Village, LLC. Recommendation: Adopt Resolution #2013 -014 calling for a publich hearing on April 22, 2013 to review a request for vacation of easements between lots 7 and 8, Block 3, Carlisle Village 4t' Addition. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS D, E, AND F. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent agenda for discussion City Council Minutes — March 25, 2013 Page 2 51). Consideration of approving an agreement with Allina Health for training and certification for Monticello Fire Department first responders and emergency medical technicians Lloyd Hilgart had a question on whether New River Medical Center had been contacted and if they would be able to provide this training. Steve Joerg explained that they had used the New River ambulance drivers in the past but they only have available the crews that are working a shift on the ambulance. It doesn't work well when they get an emergency call and have to leave in the middle of training. Clint Herbst was curious about the same thing, although he noted that there would be an advantage to having classes available in other area cities that our firefighters can attend. Steve Joerg commented that would be a great advantage. Steve Joerg also noted that they will continue to work closely with New River ambulance in regular emergency calls. Steve Joerg commented that he would be willing to help implement a training program with CentraCare if they would be interested in doing that once New River is incorporated into their system. Clint Herbst suggested that it might be possible to put together a similar program with other CentraCare entities such as Big Lake and Becker. Steve Joerg also mentioned that Central Minnesota EMS will be funding approximately two - thirds of the cost for this year through grants. LLOYD HILGART MOVED TO APPROVE A TWO -YEAR AGREEMENT WITH ALLINA HEALTH FOR TRAINING AND CERTIFICATION FOR MONTICELLO FIRE DEPARTMENT FIRST RESPONDERS AND EMERGENCY MEDICAL' TECHNICIANS AT A TOTAL COST OF $8109.16 WITH PARTIAL REIMBURSEMENT THROUGH GRANTS FROM CENTRAL MN EMS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 5E. Consideration of approving an operations agreement with the Minnesota Of Cyclists for the Bertram Chain of Lakes Regional Park Tom Perrault removed this item to comment that he wondered if this might be a little preliminary with the Bertram Open House coming up on Thursday. Clint Herbst noted that he has heard from some good sources that MORC is a good organization to work with, and the open house would not have an effect on approval of the agreement. Clint Herbst had a question about the budget impact relative to support from the county and city for providing tools. Angela Schumann assured Council that this was intended to refer to hand tools and the County would be providing work supervision. She did not think this meant use of heavy equipment from the county and city, but she will verify this with Mark Mattice. Angela also noted that the reference to the Park Maintenance Supervisor relates to Wright County Parks Department. GLEN POSUSTA MOVED TO APPROVE AN OPERATIONS AGREEMENT FOR 2013 AS PRESENTED WITH MINNESOTA OFF -ROAD CYCLISTS FOR THE BERTRAM CHAIN OF LAKES REGIONAL PARK. BRIAN STUMPF SECONDED City Council Minutes — March 25, 2013 Page 3 THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION. SE Consideration of adopting a policy regarding application of water billing fees for irrigation meters Glen Posusta asked Wayne Oberg to comment on the irrigation meter policy and confirm what the policy will include. Wayne Oberg explained that the Council had taken action previously to not charge on irrigation meters for commercial use when there was no use. However, the fee schedule wording was not clear and Wayne Oberg felt it would be helpful to establish an official policy to clarify the practice. Clint Herbst confirmed that the Council intended that commercial irrigation meters would not be charged for water if there was no use. Wayne Oberg noted that if there is any water use at all, there would be at least a minimum charge for the water used on the irrigation meter that quarter. GLEN POSUSTA MOVED TO ADOPT THE POLICY FOR APPLICATION OF WATER BILLING FEES FOR IRRIGATION METERS AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. 7. Public Hearing - Consideration of adopting Resolution 02013 -010 approving the amended and restated resolution enabling the creation of the City of Monticello Economic Development Authority Angela Schumann explained that Council is being asked to amend the resolution enabling the creation of the EDA related to the staffing of the Executive Director position for the EDA. This is a housekeeping item to reflect the change in EDA Executive Director from the Economic Development Director to the City Administrator. Section 4.01 has been amended to read: "The City Administrator, or any other person designated in writing by the City Administrator and approved by a majority of the EDA commissioners." Angela Schumann noted that the EDA recommends approval of the resolution. Mayor opened the public hearing. There were no comments from the public, so the Mayor closed the public hearing. BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2103 -010 APPROVING THE AMENDED AND RESTATED RESOLUTION ENABLING THE CREATION OF THE CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY WITH AN UPDATE TO THE LANGUAGE IN SECTION 4.01 AS PROPOSED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 8. Consideration of adopting Resolution #2013 -013 accepting feasibility report, calling 12CO02 City Council Minutes —March 25, 2013 Page 4 Bruce Westby provided a summary to Council for the request to accept the feasibility report, call for a public hearing, and authorize preparation of final plat and plans and specifications for West 7tt' Street Extension (Minnesota to Elm), City Project No. 12C002. Bruce Westby summarized the feasibility report and provided a presentation related to that. This project proposes to extend West 7th Street between Minnesota and Elm Streets, providing a direct connection between CR 39 and Elm St along West 7th Street. This project will also complete the frontage road system north of I -94, which Mn/DOT and the FHWA will require prior to allowing another I -94 interchange on the west side of the city. The extension of West 7tt' Street is approximately one - quarter mile in length and is proposed to be constricted as a 44 -foot wide urban section with curb & gutter, storm sewer and bituminous pavement. A bituminous pathway is proposed along the north side of the road and a sidewalk is proposed to be extended along the north side of existing W 7tt' Street from Minnesota Street to the Ridgemont Apartment complex. The developer of the vacant land would be responsible for sidewalk along the south side of the new road. Sanitary sewer and watennain would be extended along the roadway to serve adjacent land development. Grading on the south side of road would be handled by developers. RiverWood opted not to include their rough site grading at this time. Bruce Westby mentioned that city staff proposes to vacate the remnant piece of city -owned property on the south side of 7ti' St West, adjacent to Minnesota Street. The City would also vacate the Minnesota Street right -of -way area in exchange for portions of the new street right -of -way and an area for ponding, but would retain the necessary drainage and utility easements. Clint Herbst commented that the city should make sure RiverWood Bank understands why the city would be vacating the unused street. Bruce Westby stated that the city has been working closely with the bank throughout the feasibility report preparation process, and that the city property vacations would be commensurate with the benefit received. A letter of agreement and the assessment agreement will document the reasoning for the various vacations. Clint Herbst noted there are several residents present that own property on Elm Street, who are concerned how construction could possibly impact them. This includes the owners of the RV Center, Mike Galante and Bruce Medlock. Bruce Westby explained that no work is proposed on Elm Street except for the intersection at 7th Street. Elm Street to the south would be left as a gravel road until it farther develops in that area, and RiverWood Bank said they have no desire to pay for upgrades to Elm Street at this time. Bruce Westby talked about the possible impacts to the section of West 7th Street between Elm Street and CR 39. This section of road was constructed in the late 1970's and was sealcoated in 2002 and 2009. Staff is not proposing to make any repairs to this road at this time, but once people find that the new road leads to CR 39, there will likely be increased traffic on that section so it is likely that in about 5 years an overlay may be needed on that section of road. City Council Minutes — March 25, 2013 Page 5 Glen Posusta asked about the rationale behind constructing 7ti' Street with the horizontal curvature as shown. Bruce Westby explained that staff is proposing the curvature in the road as shown to maximize the developable area of the adjacent properties. Brian Stumpf commented that he would like to see a bid for overlay on the existing West 7t" Street between Elm Street and CR 39 be included as an alternate with this project. Shibani Bisson from WSB explained a sealcoat was done in 2009 and the pavement cores taken indicated there is a good section of pavement on the road and that seal coating can actually add some structural strength to the roadway. Mike Galante of Monticello RV, 1101 Elm Street, asked why Elm Street would not be paved as part of this project. He noted that the city grades the road constantly and it seems that is a lot of upkeep. He also noted that the gravel is negatively impacting their drive entrance. Mike Galante also asked about the traffic control proposed for the intersection of 7t" and Elm Streets. Clint Herbst replied that the intersection would have stop signs on Elm Street with 7th Street as a thru- street. Clint pointed out that the land owners would need to petition the city to pave Elm Street because they would be assessed for the work. Shibani stated that paving that section as a rural road would cost about $35,000. Clint Herbst suggested that the city could look into it as long as the property owners are willing to be assessed since the improvements would benefit the properties. Mike Galante also asked about the proposed freeway interchange and where that would be located. Glen Posusta pointed out that is not likely to happen for many years and the city does not have really have any information on that at this time. Bruce Medlock, co -owner of Monticello RV, 1101 Elm Street, wanted to know if they would have to plan for any business interruption. Clint Herbst assured him that the road to his business would not be closed by this project. Bruce Medlock also asked about moving products into and out of his business. Bruce Westby indicated that the roads would all be commercial grade so that would not affect movement of larger vehicles. Tom Perrault noted that the feasibility report contained information about water tables and he was wondering if there were any concerns about ground water levels if there were excessive rains or runoff. Bruce Westby stated that should not be a concern. Tom Perrault also asked about a boring that contained organic soils and wanted to know if that indicated a problem. Bruce Westby stated that would not be an issue; there are often pockets of different soils within project areas. Tom Perrault asked about the financing and wanted to know how this would all add up. Wayne Oberg explained how the various funding sources would tie into the financing of the project, for which the City plans to bond. Torn Perrault asked about the disclaimer in Braun Intertec's report (in the feasibility study) stating the use of the report being exclusively for WSB. Bruce Westby explained this is a reference to the relationship between WSB and Braun Intertec for the soils evaluation. WSB is providing this report to the city as part of the West 7th Street Extension project. City Council Minutes —March 25, 2013 Page 6 GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2013 -013 ACCEPTING THE FEASIBILITY REPORT, CALLING FOR A PUBLIC HEARING ON APRIL 8, 2013, AND AUTHORIZING PREPARATION OF FINAL PLAT AND PLANS AND SPECIFICATIONS FOR WEST 7' STREET EXTENSION (MINNESOTA TO ELM), CITY PROJECT NO. 12CO02; PROJECT TO ALSO INCLUDE ALTERNATE BIDS FOR MILL AND OVERLAY OF WEST 7TH ST BETWEEN ELM STREET AND COUNTY ROAD 39 AND FOR PAVING OF THE SOUTH END OF ELM STREET TO I -94 AT THE RV CENTER. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. Brian Stumpf asked Tom Moores to describe the new overlay process that Mn/DOT is trying in some of their sealcoating projects. He was curious whether this might be a consideration with the mill and overlay of West 7`I' Street between Elm Street and CR 39, Tom Moores explained that Mn /DOT has recently applied a sealcoat between the old road surface and the new overlay, and this appears to be working to slow down the reflective cracking process. Clint Herbst agreed this might be a good test section to try this new process. 9. Added items ® Tom Perrault, on behalf of Council, thanked City Engineer Bruce Westby for his years of service to the City of Monticello. Bruce will be leaving to take a position with the City of Ramsey and his last day is April 3`d. 10. Adiournment TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 7:56 P.M. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman aWd' Approved: April 8, 2013 Attest: 6� C mistrator , MY City Council Minutes — March 25, 2013 Page 7