City Council Minutes 09-09-2013MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 9, 2013 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:00 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
1A. Women of Today Week Proclamation — Monticello Women of Today
Mayor Herbst proclaimed September 22 -28, 2013 as Monticello Women of Today Week
in Monticello and presented the proclamation to President Pam Peterson.
2A. Approval of Minutes — August 12, 2013 Regular Meeting
TOM PERRAULT MOVED TO ACCEPT THE AUGUST 12, 2013 REGULAR
MEETING MINUTES WITH A CORRECTION. LLOYD HILGART SECONDED
THE MOTION. MOTION CARRIED 5 -0.
2B. Approval of Minutes — August 26, 2013 Special Meeting
GLEN POSUSTA MOVED TO ACCEPT THE AUGUST 26, 2013 SPECIAL
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
2C. Approval of Minutes — August 26, 2013 Regular Meeting
BRIAN STUMPF MOVED TO ACCEPT THE AUGUST 26, 2013 REGULAR
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
9 House on 6th Street (Clint Herbst)
4. Citizen comments, public service announcements
a. Citizen Comments: None
b. Public Service Announcements:
City Council Minutes — September 9, 2013 Page 1
1) ` Blazin thra Bertram" Run/Walk (9114) — Kitty Baltos announced the
upcoming Run/Walk at Bertram Chain of Lakes in memory of Philip
Lavallee on September 14'h starting 9 a.m. A thank you to these sponsors:
All Elements, Inc., Apollo Insurance, Cargill Kitchen Solutions,
CentraCare Health, Monticello, Foster White Insurance Agency, Loch
Jewelers, New Penn Financials, and Securitas — each contributed $200.
The proceeds will go to Friends of Bertram to be used for promoting and
support of Bertram Chain of Lakes Park. The cost to enter is $15 prior to
Saturday and $20 on that day. Runners receive a commemorative t- shirt.
2) Fire Department Open House (9/14) — Kitty Baltos reported about the Fire
Hall open house on September 14th from 11 a.m, to 1 p.m. Activities
include looking at fire trucks, jaws -of -life demonstration, grease fire
information, and refreshments.
S. Consent Agenda:
A. Consideration of approving payment of bills for September 9th.
Recommendation: Approve payment of the bill and purchase card registers for a
total of $700,240.51.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC, Parks, Liquor
Store, and DMV.
C. Consideration of adopting Resolution #2013 -070 accepting contributions for
sponsorships of the Blazin' Thru Bertram Run/Walk. Recommendation: Adopt
Resolution #2013 -070 accepting donations of $200 each from All Elements, Inc.,
Apollo Insurance, Cargill Kitchen Solutions, CentraCare Health, Monticello,
Foster White Insurance Agency, Loch Jewelers, New Penn Financials, and
Securitas.
D. Consideration of establishing December 9t' as the date for the Truth -In- Taxation
Public Hearing. Recommendation: Call for a public hearing for the 2014
property tax levy and budget on December 9, 2013 at 7 p.m.
E. Consideration of approving transfer from the Liquor fund to FiberNet fund for
operations and equipment. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
F. Consideration of adopting Ordinance #581 approving an amendment to the
Official Zoning Map for the City of Monticello for rezoning from R -2 (Single and
Two - Family Residential) to CCD (Central Community District), sub - district F -2
(Convenience and Services). Applicant: City of Monticello. Recommendation:
Adopt Ordinance #581 approving an amendment to the Official Zoning Map for
rezoning from R -2 to CCD, sub - district F -2 for the southwesterly 87 feet of Lot
City Council Minutes — September 9, 2013 Page 2
15 and the southwesterly 87 feet of the west 14 feet of Lot 14, Block `B ",
Townsite of Monticello (108 Cedar Street), PID 155- 010 - 067152.
G. Consideration of approving an amendment to Conditional Use Permit for addition
of equipment for co- location of wireless communication antennae. Applicant:
Faulk & Foster for AT & T Mobility. Recommendation: Approve an
amendment to CUP for addition of equipment for co- location of wireless
communication antennae for Lots 6, 7, and 8, Block 2, Lauring Hillside Terrace
(406 E 7t' Street), PIDs 155- 029 - 002060, 155- 029 - 002070, 155 -029- 002080.
H. Consideration of approving an amendment to Conditional Use Permit for Planned
Unit Development for the Monticello Big Lake Community Hospital District
Campus (CentraCare Health Monticello) for the relocation of an accessory use
heliport. Applicant: CentraCare Health System Monticello. Recommendation:
Approve an amendment to CUP for PUD for relocation of an accessory use
heliport at 1013 Hart Boulevard for CentraCare Health, Monticello.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM E. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 5 -0.
6. Considerati ®n of items removed from the consent a ends for discussion
5E. Consideration of approving transfer from the Liquor fund to FiberNet fund for
operations and equipment
Tom Perrault removed this item for an explanation of the funds involved, which are listed
-in the agenda report as street lighting funds. Jeff O'Neill explained that the intention is to
use cable franchise fees from 2009 through 2012 that were reimbursed from Sherburne
Wright Cable Commission (SWCC) to the City of Monticello. The street lighting funds
are also franchise fees but would not be utilized toward this transfer. The total set aside
from SWCC reimbursement is close to the total amount needed for the transfer for the
FiberNet equipment.
GLEN POSUSTA MOVED TO APPROVE THE TRANSFERS TO THE FIBER
OPTICS FUND AS FOLLOWS. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5 -0.
• From Liquor Fund - $220, 000 for FiberNet operations
• From Sherburne Wright Cable Commission fees - $210,000for capital equipment
• From Liquor Fund - $180, 000 for capital equipment
• From Liquor Fund - $150, 000 for operations
7. Public Bearing - Consideration of adopting Resolution #2013 -071 approving an
assessment roll for the 2012 Rural Road Improvements, City Project No. 12CO01 to
be certified for 2014 payable tax year
City Council Minutes — September 9, 2013 Page 3
Shibani Bisson provided a brief presentation as an overview of the 2012 Rural Roads
project. Shibani Bisson reviewed each of the road segments included in the project:
Edmonson, Fenning, and Fallon avenues. Shibani Bisson talked about the city's
assessment policies that were applied for this project for residential and non - residential
properties. The front footage amounts varied for each road at $42.79 per front foot for
Edmonson, $31.03 per front foot for Fallon, and $10.14 per front foot for Fenning.
Shibani Bisson also explained how corner lots are handled for assessments at 100% for
front yard and 50% for side yard with access or 25% with no current access.
Shibani Bisson mentioned that there are some township properties that abut some of the
road sections and would not be assessed unless they are annexed into the city and that
would be on a pro -rated basis. Shibani Bisson noted that, if these roads are reconstructed
in the future, this project would be credited against a future assessment of the street
portion of such a project.
Shibani Bisson showed maps of the affected benefitting properties that are included in the
assessment rolls for each of the road segments. Shibani Bisson noted that there are
several city properties included in the assessment rolls. Shibani Bisson talked about the
project funding sources which include street reconstruction funds, state aid funds,
pathway funds, and special assessments. Shibani Bisson discussed assessment payment
options which would be to prepay in full within 30 days of adoption of the assessment
roll or have them certified to taxes payable over a 10 year period. Shibani Bisson
reviewed the process that the city used to comply with state statute requirements for
assessing properties.
Jeff O'Neill mentioned that the property owner of Autumn Ridge, Shawn Weinand, has
deposited $40,000 for a right turn lane to be built eventually when traffic demands
increase in that area. Mr. Shawn Weinand would like the city to consider applying the
$40,000 deposit toward his assessment on Edmonson Avenue. At such time that a turn
lane may be required, he would then work out an agreement for paying for that. Glen
Posusta and Clint Herbst feel that is a reasonable request. Tom Perrault was not
comfortable with moving the funds. Shawn Weinand of Ocello explained that he initially
agreed with the request to set aside an escrow for the turn lane that was anticipated.
Since it doesn't appear to be imminent, he would like to transfer those funds to the
Edmonson project. He would be amenable to a future assessment for upgrades for a turn
lane as needed.
Mayor Herbst opened the public hearing.
Greg Olson from Buffalo spoke in respect to property (unplatted Outlot B) he purchased
from James Kingman in the latter part of 2012. He wants to know more about the funds
that the city received on Hunter's Crossing 2trd Addition for future road reconstruction.
He was told there was an amount of about $30,000 that was paid as part of a developer's
agreement on the property. He also asked about assessments for this project and how
those would be applied to a full reconstruction project in the future. Shibani Bisson
explained that when a full reconstruction project would be done, the owner would receive
City Council Minutes — September 9, 2013 page 4
credit for this project against the street portion of the costs on the future road
reconstruction. For the funds held as part of a developer's agreement for Hunter's
Crossing, those were intended for the full reconstruction of Edmonson and were not
applied for this project. Mr. Olson indicated he would like Council to consider applying
the $30,000 to this project, if possible. Angela Schumann indicated that developer's
agreements were put in place for Hunters Crossing and Hunters Crossing 2"d with funds
collected on the developed lots. Shibani Bisson indicated that staff would need to look at
the records and determine whether those funds would apply to this particular piece of
property.
Lloyd Hilgart asked about the process to determine the number of years that are
considered for keeping funds in escrow. Jeff O'Neill explained that these funds are
collected on roads that will need to be reconstructed in future years on properties as they
are developed. This money is set aside in lieu of assessing the new property owners. It is
not known how long those funds would be held before a road is reconstructed. Glen
Posusta expressed his concern about tracking these escrow funds. Jeff O'Neill assured
him that the city has a good system for this.
BRIAN STUMPF MOVED TO CONTINUE THE PUBLIC HEARING TO THE
SEPTEMBER 23, 2013 COUNCIL MEETING. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
Pete Stupar, representing Monticello Township, asked for a point of clarification that
township properties would not be assessed unless they are annexed. Clint Herbst and Jeff
O'Neill confirmed that was the case and Clint Herbst explained that any annexed
properties would have assessments prorated according to length of benefit
8. Consideration of adopting Resolution #2013 -072 estabHshing Preliminary IeXX for
2014
Wayne Oberg provided a presentation related to setting the tax levy for 2014. Wayne
Oberg showed a comparison of tax levy rates for cities in Wright County with Monticello
being lowest on the list. Wayne Oberg pointed out that the city relies heavily on property
taxes with about 82% of revenues from that source. Wayne Oberg talked about the debt
service and debt levy on the Community Center and showed that there is no reserve left
to drawn down for the remaining years of payment. Glen Posusta commented that the
reserves were drawn down to fall more within the reserve levels as recommended by the
State Auditor. Wayne Oberg said that is applicable to the general fund, particularly
because it is most dependent on property taxes. Wayne Oberg showed a slide of the debt
service levy extending from 2011 to 2022 which shows a period from 2014 -2015 that
would need to be supplemented by a debt levy increase. He would propose a small
increase of 4.2% in the levy to cover the debt payments for 2014. This would amount to
about $332,000 additional for the total levy.
Tom Perrault mentioned that he would have liked to have this information over the
weekend to review in advance. Wayne Oberg noted that this is the proposal for the
City Council Minutes — September 9, 2013 Page 5
preliminary levy and it could be adjusted lower, but not higher, in December when the
final levy is set. Brian Stumpf stated that he is not comfortable with going over $8
million for a levy figure. Wayne Oberg pointed out that it is hard to gauge the tax
capacity at this time because no tax capacity figures are available at this time.
Brian Stumpf suggested that the city should tighten things up for a couple of years to get
past this point until the debt loosens up in 2016. Brian Stumpf suggested that the EDA
could look at some of the properties it owns and make some available for sale, perhaps
deriving some funds that could go towards one -time expenses instead of increasing the
levy.
Jeff O'Neill reminded council of the effect from the higher tax capacity last year which
decreased the taxes significantly. Even a small 4% tax levy increase should not increase
taxes to the level that they were the previous year. Wayne Oberg talked to council about
the recommendations that he made last year for a small increase, which they did not
approve. He noted that there are a number of items that will have to come out of other
funds in the future unless they start increasing the levy. Clint Herbst commented that he
does not like to support a preliminary levy unless that is the final amount because that is
what the citizens will see on the truth in taxation notices.
Lloyd Hilgart explained that no matter what happens, it is necessary to pay the debt. If
they don't pay it now, they will be pushing it to the future. Lloyd Hilgart pointed out
some of the large projects that have cost the city a lot of money which need to be paid.
Glen Posusta stated that Monticello is the least taxed city in Wright County and even if
the levy was increased a small amount, we would probably still be the least taxed city.
Wayne Oberg said he sees this as a two -year process to shave off the excess debt and
then the debt levels off.
Tom Perrault asked when the city would have more information about the tax capacity.
Wayne Oberg said there are several changes that he is aware of, but the city won't know
the total tax capacity until later this year.
BRIAN STUMPF MOVED TO ADOPT RESOLUTION #2013 -072 SETTING THE
2014 LEVY AT $7,955,000. MOTION FAILED FOR LACK OF A SECOND.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013 -072 SETTING THE 2014 LEVY AT $8,232,000. CLINT HERBST SECONDED
THE MOTION. MOTION FAILED 2 -3 WITH TOM PERRAULT, BRIAN STUMPF,
AND GLEN POSUSTA VOTING IN OPPOSITION.
GLEN POSUSTA MOVED TO ADOPT RESOLUTION #2013 -072 SETTING THE
2014 LEVY AT $8,050,000. MOTION FAILED FOR LACK OF A SECOND.
Lloyd Hilgart asked Wayne Oberg if he had looked at past years to see how much was
pulled out of reserves to balance the budget. Wayne Oberg said that council had done a
City Council Minutes — September 9, 2013 Page 6
good job on approving balanced budgets. The reserves were drawn down mostly to cover
intrafund loans that were on the books and not to balance the budget.
Wayne Oberg stressed to Council that they are lucky that there is only a two year gap in
debt service that needs to be made up. With the drop in development, the city was not
able to take in impact fees to cover the debt on some of the larger projects.
BRIAN STUMPF MOVED TO APPROVE RESOLUTION #2013 -072 SETTING THE
2014 LEVY AT $7,980,000. MOTION FAILED FOR LACK OF A SECOND.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION
#2013 -072 SETTING THE 2014 LEVY AT $8,232,000. CLINT HERBST SECONDED
THE MOTION. MOTION FAILED 2 -3 WITH TOM PERRAULT, BRIAN STUMPF,
AND GLEN POSUSTA VOTING IN OPPOSITION.
Wayne Oberg reviewed the three simple rules of budgeting: spend restrictive money
first, offset recurring expenditures by recurring revenues, and estimate revenues
conservatively and estimate expenditures liberally.
TOM PERRAULT MOVED TO ADOPT RESOLUTION #2013 -072 SETTING THE
2014 LEVY AT $8,100,000. GLEN POSUSTA SECONDED THE MOTION.
MOTION FAILED 2 -3 WITH LLOYD HILGART, CLINT HERBST, AND BRIAN
STUMPF VOTING IN OPPOSITION.
Clint Herbst expressed his concern that the levy should not be set too low, such that the
city would not be able to make its debt payments. He feels that the preliminary levy
should be set at least 4% above the 2013 levy. It is hoped that the tax capacity will come
in higher so that the final levy can be decreased.
GLEN POSUSTA MOVED TO ADOPT RESOLUTION #2013 -072 SETTING THE
2014 LEVY AT $8,150,000. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 4 -1 WITH BRIAN STUMPF VOTING IN OPPOSITION.
9. Consideration of adopting communication goals for the City of Monticello
Jeff O'Neill introduced Rachel Leonard as the city's part-time Communications
Coordinator and updated council on some of the work she has been doing. Rachel
Leonard explained her request to have council adopt communication goals for the city.
Rachel Leonard noted that the city already constantly communicates with the public but
not in an integrated manner. By establishing goals, city staff would coordinate their
messages through common objectives and a shared purpose. Rachel Leonard pointed out
that there are so many new communication tools and resources available. By adopting
communication goals, the city can better choose the resources that are most efficient and
useful.
City Council Minutes — September 9, 2013 Page 7
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT THE
COMMUNICATION GOALS AS LISTED. LLOYD HILGART SECONDED THE
MOTION. MOTION CARRIED 5 -0.
Inform citizens with accessible information that educates them about issues,
projects, and plans in Monticello; familiarizes them with local governing bodies;
and connects them to local services.
• Engage citizens by being approachable, responsive, and seeking public input.
Make engagement convenient for citizens by offering a variety of formats and
using current technology.
• Encourage citizens to feel connected to their community, invested in their city,
and united with their neighbors.
• Inspire citizens to participate with their local government and community in
order to positively influence the future of Monticello.
a Highlight the participation of citizens and local government in the community.
10. Consideration of adopting Ordinance #582 approving a zoning text amendment to
Title 10, Monticello Zoning Ordinance, Chapter 4. Section 13(E) adding Wireless
Telecommunications Service Antennae and Antenna Support Structures as
accessoEy uses on publiely owned RropgZa by Conditional Use Permit, ap2roving a
Conditional Use Permit for antenna support structure in a R -2 (Single and Two-
FaMgy Residentigh District and Approving a Conditional Use Permit for co-
location of a wireless telecommunication service antenna. Applicant: City of
Monticello and Verizon Wireless
Angela Schumann summarized this item that was reviewed by the Planning Commission
on September 3d' The first item recommended for approval is a zoning text amendment
by adding wireless telecommunications service antennae and antenna support structures
as accessory uses on publicly owned property by CUP. Planning Commission also
recommended approving a CUP for antenna support structure in an R -2 district and a
CUP for co- location of a wireless telecommunication service antenna. Each of these
items is addressed as a separate decision for council to approve.
Angela Schumann pointed out that wireless towers are not allowed in the residential
zoning district at this time. It would be important to include reasonable parameters on
such an allowance and provide an opportunity for public input. Therefore it is
recommended that the allowance be subject to conditional use permitting. Ordinance
#582 incorporates language provisions for *he zoning amendment. Angela Schumann
noted that Planning Commission recommended approval of all three applications,
including the amendment for structures to 199 feet and the conditional use permits
subject to the conditions in Exhibit Z.
Tom Perrault asked about how much wind a tower like this could handle. Mark Pultusker
explained that would be contingent on the engineering design which would determine the
specifications that would be needed to withstand certain wind levels or lightening storms.
Mark Pultusker noted that the fencing would act as the grounding for the tower.
City Council Minutes — September 9, 2013 Page 8
Angela Schumann reviewed the Planning Commission discussion which included taking
public testimony. One person in attendance spoke positively of the project, noting the
good work done in the past by the public works department.
Tom Perrault asked about the type of structure that a potential tenant would construct.
Mark Pultusker stated that the cabinet as pictured would be fairly common and Verizon
has approved the placement of the structure as shown in the design. There would be
adequate room for additional structures. Lloyd Hilgart asked how the city would justify
allowing this tower to go to 199 ft in an R -2 district but would not allow this height in a
commercial district. Angela Schumann stated that this could be justified as a public
purpose. It is likely that there would be future requests to allow higher towers in other
areas but this amendment does not address those cases. Any requests for co- location
would have to meet standards in the zoning ordinance.
Jack Nelson, 8 Center Circle, asked why the city would want to amend the ordinance to
allow up to 200 ft height in a residential area, but only allows uses in commercial and
industrial zones at 75 feet height. He questioned why the tower couldn't be moved to a
commercial or industrial area. Clint Herbst explained that studies have determined that
the wireless frequency best fits in that area. Clint Herbst also talked about the reasons
that the city is looking at constructing this tower in order to co- locate users and reduce
the need for some additional towers.
Decision 1:
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 ADOPTING ORDINANCE NO.
582 AMENDING THE ZONING ORDINANCE TO ALLOW ANTENNA SUPPORT
STRUCTURES ON R -2 ZONED PROPERTIES WHICH ARE DEDICATED TO
PUBLIC USE (SUBJECT TO VARIOUS CONDITIONS), AND BASED ON
FINDINGS IN PLANNING COMMISSION RESOLUTION #2013 -066; AND ADOPT
SUMMARY ORDINANCE #582A FOR PUBLICATION. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH LLOYD HILGART
VOTING IN OPPOSITION.
Section 4.130Q112)
Support structures for personal wireless service antenna may be allowed as an accessory use
by Conditional Use Permit on residentially zoned lots occupied by public uses, subject to the
following provisions:
(i) The site upon which the antenna support structure is located is occupied by a
principal structure.
(ii) In no case shall an antenna support structure exceed one hundred ninety nine (199)
feet as measured from the natural grade at the location of the structure.
(iv) Any antenna support structure shall be designed to accommodate the co- location of
other antenna arrays.
(v) Any freestanding antenna support structure shall be of monopole design.
(vi) All freestanding antenna support structures for personal wireless services shall be
finished with a galvanized light -grey color.
(vii) The provisions of Section 4.13(F) of this Chapter are satisfied.
City Council Minutes — September 9, 2013 Page 9
Decision 2:
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 APPROVING A CONDITIONAL
USE PERMIT FOR AN ANTENNA SUPPORT STRUCTURE, CONTINGENT ON
CONDITIONS SPECIFIED IN EXHIBIT Z AS FOLLOWS, AND BASED ON
FINDINGS IN PLANNING COMMISSION RESOLUTION #2013 -067. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH LLOYD
HILGART VOTING IN OPPOSITION.
1. City Off cials find the proposed antenna support structure height to be acceptable and
approve the Zoning Ordinance Amendment to allow antenna support structures upon
residentially zoned properties which are devoted to governmental uses (subject to various
conditions).
2. The submitted antenna support structure (tower) elevation shall be finished with a light
grey or galvanized color.
3. City Officials include a waiver for residentially zoned towers to the 250 foot separation
requirement from residences in the Ordinance amendment.
4. No advertising or identification of any kind intended to be visible from the ground or
other structures is permitted, except applicable warning and equipment information
signage required by the manufacturer or by Federal, State, or local authorities.
5. All antennae, antenna support structures, and accessory structures shall be in
compliance with all City and State Building Codes, as applicable, and shall obtain all
necessary permits.
6. Structure design, mounting and installation of the antenna and antenna support structure
shall be in compliance with the manufacture's specifications, and installation plans shall
be approved and certified by a licensed professional engineer.
7. Antenna support structures and antennae shall be grounded for protection against a
direct strike by lightning and shall comply, as to electrical wiring and connections, with
all applicable provisions of all State Codes.
8. All transmitting, receiving and switching equipment shall be housed within a structure or
cabinet whenever possible, and shall adhere to the following:
a) If a new tower accessory building is necessary to house such equipment, it shall
be architecturally designed to blend in with the surrounding environment, and
shall be screened from view by landscaping as deemed necessary by the City
Council.
b) All transmitting, receiving and switching equipment shall be housed within a
structure or cabinet. Such structure shall be architecturally designed to blend in
with the surrounding environment, and shall be screened from view by
landscaping consistent with the screening and landscaping requirements of the
Monticello Zoning Ordinance.
9. The height and finish materials ofproposed equipment buildings shall be'specifzed.
10. The height of the proposed chain link/barbed wire fence shall be specified.
11. The submitted grading plan shall be subject to review and recommendation by the City
Engineer.
Lloyd Hilgart stated that he is not in favor of this project and does not feel that the city
should change the zoning to allow such a specific use in residential areas.
Decision 3:
City Council Minutes — September 9, 2013 Page 10
TOM PERRAULT MOVED FOR ALTERNATIVE #1 APPROVING A
CONDITIONAL USE PERMIT FOR AN ANTENNA CO- LOCATION CONTINGENT
ON CONDITIONS SPECIFIED IN EXHIBIT Z (AS SHOWN IN DECISION 2), AND
BASED ON FINDINGS IN PLANNING COMMISSION RESOLUTION #2013 -068.
GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH
LLOYD HILGART VOTING IN OPPOSITION.
11. Consideration of ordering preparation of iplans andspecifications, avoroval of plans
andspecifications, and advertisement for bids for construction of a
Telecommunication Mono -Pole cCi Project ZTOWER
Jeff O'Neill introduced this item and pointed out that the cost for this portion of a project
to construct a wireless antenna is estimated to run between $7000 and $8000. Jeff
O'Neill also noted the Phase I environmental review report was received this afternoon.
The review found that this site is adjacent to an old gravel pit and should be investigated
further to confirm that there would be no adverse environmental affects. It is suggested
that a Phase II environmental review should be conducted, which would add cost to the
project.
Clint Herbst said he is pretty sure that there used to be a large open gravel pit in this area
and would probably warrant further review. Clint Herbst commented that he does not
think this project should move forward until there is an agreement with Verizon.
Mark Pultusker explained that Phase I environmental review determines whether there is
any concern about the site. If they find anything that causes possible concern, they will
recommend Phase II. Once the soil samples are taken, that will help determine whether
there is any possible contamination with the soil.
Clint Herbst asked Mark Pultusker about the status of getting a contract with Verizon.
Mark Pultusker stated that he has notified Verizon that the city plans on going out for
bids; however the bid would not be awarded until the city has obtained a lease agreement
from Verizon or another provider. Mark Pultusker commented that towers like this are
only constructed by or for wireless providers. AT &T has already built two towers in the
community and Verizon has one. That leaves a second tower that Verizon is interested in
building and a potential for co- location from Sprint and T- Mobile.
Council members discussed the pros and cons for moving ahead with plans and
specifications or waiting until they have results from Phase II. Jeff O'Neill commented
that city staff could get estimates on the cost for Phase II environmental study and bring
that to Council at the next meeting for approval.
Clint Herbst stated that he would probably be in favor of moving ahead with the Phase II
study, but does not feel the city should move forward any further on the project until they
get a signed agreement from Verizon. Mark Pultusker stated that it is likely that Verizon
could hold off on an agreement if the city doesn't keep moving ahead. Lloyd Hilgart
asked why it would make a difference if the city breaks ground in spring. Mark Pultusker
City Council Minutes — September 9, 2013 Page 11
said Verizon may move on to a different option if they have to wait. Lloyd Hilgart
commented that he is not in favor of this project and feels that Verizon should have
provided the city with a lease if they really want this tower to be constructed. Mark
Pultusker noted that they are looking at September 30th for a bid opening date if they can
proceed with the plans and specifications.
There was some discussion on the potential costs for the Phase II environmental study.
Shibani Bisson indicated that she could look at the data from Phase I to see what the
project might entail.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ORDER PREPARATION OF
PLANS AND SPECIFICATIONS, APPROVE PLANS AND SPECIFICATIONS, AND
AUTHORIZE ADVERTISEMENT FOR BIDS FOR CONSTRUCTION OF A
TELECOMMUNICAITON MONO -POLE, CITY PROJECT ZTOWER. IN
ADDITION, COUNCIL DIRECTS STAFF TO MOVE FORWARD WITH
OBTAINING COST ESTIMATES AND INITIATING THE PHASE II
ENVIRONMENTAL STUDY. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED 4 -1 WITH LLOYD HILGART VOTING IN OPPOSITION.
Clint Herbst said he thinks the costs of the Phase II study should come out of the tower
revenues. Mark Pultusker indicated that Verizon should be reimbursing the city from
$5000 to $10,000 for incidental expenses.
12. Added items
• House on 6h Street & Elm — Clint Herbst received a complaint from a neighbor
about the house at that site and would like to get an update on the property.
Angela Schumann said they have cited the property a number of times but have
not been able to obtain property owner permission to enter the property and
inspect the house. The house is boarded up currently. Jeff O'Neill offered to have
staff provide an update to council on this situation and possible options.
13. Adjournment
BRIAN STUMPF MOVED TO ADJOURN THE MEETING AT 9:55 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman /
Approved: September 23, 2013
Attest:
City nistrator
City Council Minutes — September 9, 2013 Page 12