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City Council Minutes 12-23-2013 SpecialMINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, December 23, 2013 — 7:30 a.m. Academy Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None Others: Jeff O'Neill, Annie Zimmerman, Tracy Ergen 1. Call to Order Mayor Herbst called the Special Meeting to order at 7:30 a.m. 2. Purpose of Meeting: (1) Presentation of bills for payment (2) City Administrator step increase Clint Herbst noted the items for discussion. 3. Consideration of approving payment of bill registers for December 23rd Clint Herbst asked if there were any questions on the bills. Tom Perrault commented that he had gotten his answered prior to the meeting. TOM PERRAULT MOVED TO APPROVE THE DECEMBER 23RD BILL AND PURCHASE REGISTERS FOR A TOTAL OF $1,123,844.46. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. 4. Consideration of authorizing a step increase for the City Administrator Jeff O'Neill handed out a page of proposed goals, based on the City Administrator review that was conducted on December 9, 2013. Jeff O'Neill noted a few of the comments that the goals are based on. Clint Herbst noted that he is satisfied with his performance and noted that he takes on many projects and should work toward delegating more of the work to others. Torn Perrault had suggested that there be more emphasis on Economic Development and working with businesses. FiberNet was also listed as a priority. The reduction in police hours was mentioned and should be monitored to see if there are any notable changes. O'Neill noted his desire to spend more time supporting the MCC Director in her efforts to achieve the goal of 85% revenue to operational expenses. Jeff O'Neill will also see that a suggestion box is installed at Public Works. Jeff O'Neill brought up several other goals from the list that he feels are important: • Following up on feedback provided at previous evaluation • Annual review of projects with Council in the early part of the year to help prioritize work areas. • FiberNet contract. City Council Special Meeting Minutes — December 23, 2013 Page 1 • Possible partnership with another city related to broadband. • Land acquisition and improvements related to Bertram Chain of Lakes. • St Henry's and 7t" Street acquisitions related to Fallon Avenue Overpass. • Downtown redevelopment. • Tower construction project. • Old bowling alley site redevelopment. • Potential to hold community meeting between on the FiberNet Clint Herbst suggested narrowing down the list and to delegate some of the tasks. Time spent on the bowling alley site and tower construction should be able to be kept to a bare minimum. Glen Posusta stated that he thinks Jeff O'Neill has been doing a good job but does not feel that there should be a full step granted as his salary is already high. Clint Herbst feels that Jeff O'Neill is deserving of a full step as he did obtain positive feedback at his recent annual review. He feels the pay should be based on perfonnance and O'Neill has met the standard for obtaining a full step increase. Lloyd Hilgart stated that he doesn't think a step should be compared to how much a person is making. Lloyd feels that Jeff is deserving of a pay increase. He suggested that performance would be enhanced further through improvements to work prioritization. O'Neill suggested additional periodic reviews of projects and activities so Council has a good handle on tasks at hand for assisting the City Administrator and the organization with prioritization. Tom Perrault asked if FiberNet responsibilities are included in the city administrator job description. Tracy Ergen noted that the job description system that Sherri Le worked on with the city was implemented prior to FiberNet. The city administrator job description and associated pay equity points do not include additional responsibilities associated with the FiberNet project. Clint Herbst commented that he thinks Jeff O'Neill should be awarded a full step increase. He noted that any employee that receives a full step increase still has room for improvement. Council should have consistent expectations for all staff including the City Administrator at the top of the scale to those at the lower end. Tom Perrault stated that a half step is more in his preference. He feels that Jeff O'Neill needs to prioritize better. He would like to see more emphasis on economic development. CLINT HERBST MOVED TO GRANT A FULL STEP INCREASE FOR CITY ADMINISTRATOR JEFF O'NEILL FROM STEP 7 TO STEP 8, EFFECTIVE IMMEDIATELY. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 3 -2 WITH GLEN POSUSTA AND TOM PERRAULT VOTING IN OPPOSITION. City Council Special Meeting Minutes — December 23, 2013 Page 2 5. Adjournment TOM PERRAULT MOVED TO ADJOURN THE SPECIAL MEETING AT 8:06 A.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman Approved: January 13, 2014 Attest: 0 Z: Z, inistrator City Council Special Meeting Minutes — December 23, 2013 Page 3