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City Council Minutes 06-09-2014MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, June 9, 2014 — 7 p.m. Mississippi Room, Monticello Community Center Present: Clint Herbst, Lloyd Hilgart, Tom Perrault, Glen Posusta, Brian Stumpf Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — MU 272 2014 Regular Meeting (to be approved on June 23rd) 3. Consideration of adding items to the agenda • Blight Notices (Glen Posusta) • Transit update (Jeff O'Neill) • Signs (Glen Posusta) 4. Citizen comments, public service announcements, and updates A. Citizen Comments: 1) CenterPoint Energy grant presentation - Sherry Kemmetmueller, from CenterPoint Energy, talked about the grant program that is offered within the communities served by CenterPoint Energy. They support grants for safety equipment such as the gas monitors for the Fire Department and AED units for the community center. Since 2003, the program has exceeded $1.2 million in donations and provided funding for 632 projects in communities in their service area. The grant for the City of Monticello totaled $2,500. B. Public Service Announcements: 1) Walk & Roll (6/14) — Angela Schumann provided information about Walk & Roll taking place this Saturday, June 14th starting at the Hospital, following River Street, and ending at West Bridge Park. There are over 70 local businesses and organizations that will have booths along the route. 28 bicycles will be given away with door prize drawings. Activities in West Bridge Park include concessions, KRWC Road Show, kiddie train rides, a jumping castle, and Riverfest duck adoptions. 2) Cedar Street Help Center Garden — Angela Schumann announced the garden will be planted this Saturday, June 10' at 10 a.m. at the Help Center site. Volunteers should bring gloves, gardening tools, and seeds or plants. City Council Minutes —June 9, 2014 Page 1 C. Updates: 1) Department of Building Safety report — Ron Hackenmueller, Building Safety Official provided a presentation for Council on activities in the building department. He discussed the responsibilities of the building department. The rental ordinance and licensing, in place since 2007, is handled by the city building staff. There are approximately 450 rental licenses that will be processed this year, and they conduct about 300 inspections each year. Blight inspections are also performed by the building department. Ron Hackenmueller noted that the number of properties being mowed has decreased since 2011. All building permits go through the building department. Ron Hackenmueller reviewed the change in building valuations from 2010 to 2014.broken out by type of permit. Right now about 43 permits have been issued for single family homes with a value of over $7 million. About 330 total building permits have been issued year to date, which includes all type of permits. The total valuation of permits issued has started to increase again. Permit revenues have varied over the years, which depends upon the type of permits that are issued. Over $320,000 is anticipated in building revenues including building permits and rental licensing. Ron Hackenmueller talked about help desk inquiries and the types of calls that they respond to. He also noted that he is responsible for REP (Radiological Emergency Preparedness) for the City. The REP program is related to the nuclear plant located in Monticello and involves many entities in the county. Ron Hackenmueller noted that the building department has been very busy so far this year with the influx of building permits and seasonal nuisance calls and inspections. 2) "Worth the Stop" promotion - Rachel Leonard gave an update to Council on the local Hwy 25 businesses and their efforts to increase visibility during the I -94 construction. Rachel has been attending their meetings and reviewed recent activity. The group is producing brochures about the businesses, which will include promotions and be made available in the businesses. They have also invested in a billboard located near the outlet mall in Albertville noting that Monticello is "worth the stop." Clint Herbst also noted the concern of the businesses in getting traffic to leave the freeway at Monticello. He felt it would be helpful for the City to provide a contribution to the group. GLEN POSUSTA MOVED TO DONATE $1000 TO THE "WORTH THE STOP" GROUP TO HELP WITH THE PROMOTION ON BEHALF OF THE LIQUOR STORE AND COMMUNITY CENTER. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5- 0. 5. Consent Ap-enda: City Council Minutes —June 9, 2014 Page 2 A. Consideration of approving payment of bills for June 96'. Recommendation: Approve the bill and purchase card registers for a total amount of $558,210.28. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify new hires and terminations for Liquor Store, MCC, Finance, and Parks. C. Consideration of adopting Resolution #2014 -061 to accept an in -kind contribution from the Monticello Times /ECM Publishers, Inc. for sponsorship of Movie in the Park. Recommendation: Adopt Resolution #2014 -061 to accept an in -kind contribution of advertising from the Monticello Times valued at $500 for sponsorship of Movie in the Park. D. Consideration of approving application for a 1 -day temporary on -sale liquor license for the Monticello Rotary Club for Taste of the Town event. Recommendation: Approve application for a 1 -day temporary on -sale liquor license for the Rotary Club's Taste of the Town event on September 11, 2014. E. Consideration of approving a Special Event Permit allowing use of commuter parking lot and related assistance in conjunction with Rotary "Taste of the Town" event on September 11, 2014. Applicant: Monticello Rotary Club. Recommendation: Approve a Special Event Permit for the Monticello Rotary Club allowing use of commuter parking lot and related city staff assistance in conjunction with the Rotary Taste of the Town event, contingent on the following conditions: a. Continued site plan coordination with the Street Superintendent, including park and ride lot closure request verification b. Coordination of tent placement with engineering department relative to powerlines c. Submission of certificate of liability coverage with City named as additional insured d. Commuter lot closure signage and notification in coordination with the Street Superintendent F. Consideration of approving a Conditional Use Permit for Schools, K -12 (ISD 882 Alternative Learning Program) in an IBC (Industrial and Business Campus) District for Lots 6, 7, and 8, Block 2, Lauring Hillside Terrace (406 E 7th Street). Applicant: Colosimo, Mike /Monticello Training Center, LLC. Recommendation: Approve the conditional use permit to allow a school (Monticello School District Alternative Learning Program) in an IBC, Industrial and Business Campus District based on findings in Planning Commission Resolution #2014 -058 and subject to conditions in Exhibit Z as follows: • Bus circulation and related drop -off /pick -up activities shall be addressed to the satisfaction of the City. City Council Minutes —June 9, 2014 Page 3 • Any new site signage shall comply with the applicable provisions of the sign ordinance and be subject to sign permit. G. Consideration of adopting Ordinance #599 approving miscellaneous amendments to Title 10 — Monticello Zoning Code and adopting Summary Ordinance #599A for publication. Applicant: City of Monticello. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of accepting amended sales proposal for purchase of a fire tender. Recommendation: Accept amended sales proposal for the purchase of a new fire tender from CustomFire for $333,524.10. GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEM G. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent agenda for discussion 5G. Consideration of adopting Ordinance #599 approving miscellaneous amendments to Title 10 — Monticello Zoning Code and adopting Summary Ordinance #599A for publication. Applicant. City of Monticello Clint Herbst pulled this item to ask about the requirement for a garage in an R -2 district at only 450 SF. He feels this is quite small. Angela Schumann indicated this could be changed by Council, although they would need to amend the proposed ordinance in two places. Glen Posusta felt that an R -2 district should require a larger garage or same size as the R -1 district because of the denser residence and probable need for more garage space. Clint suggested they leave the ordinance adjustments as proposed and have this discussed further by Planning Commission. Angela Schumann also noted the summary ordinance would require a 4 /5t' vote for approval. LLOYD HILGART MOVED TO ADOPT ORDINANCE NO. 599 APPROVING MISCELLANEOUS AMENDMENTS TO THE MONTICELLO ZONING CODE SECTIONS AS FOLLOWS, AND ADOPT SUMMARY ORDINANCE NO. 599A FOR PUBLICATION. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 5 -0. 2.3(G): Pre Application Conferences 2.4(D): Conditional Use Permits 2.4(G): Administrative Adjustments 3.3(D)(2): Allowable Yard Encroachments 3.4(F): R -2 Single and Two - Family Residence District 4.3(C): General Requirements for Fences and Walls 4.3(G): Prohibited Fences 4.5(ffi: General Provisions (Signs) City Council Minutes —June 9, 2014 Page 4 4.5(J): District Regulations (Signs) 4.8(F)(2)(c): Residential District Garage Requirements 4.11(C): Residential District Requirements (R -1 District) 5.1: Use Table (Table 5 -1: Uses by District) 8.4: Definitions 7. Regular Agenda: A. Consideration of ap rp ovine an amendment to Conditional Use Permit for Planned Unit Development for an outdoor storage accessory use for Lot 1, Block 2 AMAX Addition (36 Dundas Road). Applicant: AMAX Self Storage Steve Grittman summarized this item for an amendment to CUP for PUD for outdoor storage accessory use for AMAX Self Storage. Steve Grittman described the proposed placement of temporary storage units and noted that would require a CUP amendment. Some grading will be done to the property to accommodate a retaining wall. The temporary storage units would be located immediately adjacent to the retaining wall. The existing code does have setback requirements; however, these are not permanent structures so it is felt that a zero setback could be considered. An encroachment agreement would be required either way. Steve Grittman review the zoning ordinance in respect to outdoor storage requirements. Steve Grittman noted the Planning Commission recommends an interim use permit under PUD for a period of five years. The original staff recommendation was for a period of ten years. Basically, the decision for Council involves consideration of the length of the term for the use and setback requirements. There was some discussion by Council about a zero setback versus a 6 -ft setback. Brian Stumpf questioned whether any landscaping is required. Lloyd Hilgart brought up the guidelines for accessory outdoor storage which would require screening; Steve Grittman explained that screening would normally be required but is flexed with the PUD. Brian Stumpf questioned if the screening would be required when the land to the south is developed. Steve Grittman indicated that would be dependent on the nature of the development to the south. The term of five years versus ten years was discussed and consensus was that either could work. Tom Perrault stated he would prefer five years for the interim use. Brian Stumpf indicated that he was fine with ten years noting that Glen Posusta has been conducting business for many years and doesn't anticipate any significant changes in the next ten years. BRIAN STUMPF MOVED FOR ALTERNATIVE #2 APPROVING AN AMENDMENT TO CONDITIONAL USE PERMIT FOR THE AMAX STORAGE PLANNED UNIT DEVELOPMENT BASED ON FINDINGS IN PLANNING COMMISSION RESOLUTION #2014 -060, AND SUBJECT TO CONDITIONS IN EXHIBIT Z, WITH MODIFICATIONS (A) AND (B) AS FOLLOWS. LLOYD HILGART SECONDED THE MOTION. MOTION City Council Minutes —June 9, 2014 Page 5 CARRIED 3 -1 TOM PERRAULT VOTING IN OPPOSITION. Glen Posusta abstained as he owns this property. (A) Consistency with staff recommendation for a 10 -year interim use under PUD. (B) Removal of the condition relating to 6 -ft setback, as the units are considered accessory outdoor storage, which may be directly adjacent to the property line. EXHIBIT Z • The amendment shall be treated as an interim use under the existingplanned unit development for a period not to exceed ten (10) years, after which the site will require a new amendment, and be returned to a condition in compliance with all applicable zoning regulations in effect at that time. Planning Commission recommends a period of five (5) years for the interim use under planned unit development. • The applicant shall mark and submit drainage and stormwater plans identifying catch basin elevations and drainage patterns, in accordance with the requirements of the City Engineer. • If the area designated for temporary storage units is vacant for a period of at least twelve months, the amendment shall expire, and the property be returned to a surface in accordance with zoning regulations. • No active business or other occupancy may be made of the temporary storage buildings, with the exception of storage, and loading or unloading of said storage. The applicant shall verify the type and material of the current surfacing for the outdoor storage area. The material shall be sufficient to control dust. During the Planning Commission meeting, the applicant verified that the surface would be gravel sufficient to control dust. The applicant shall enter into an encroachment agreement as related to the retaining wall and placement of outdoor storage within the existing southern drainage and utility easement. The proposed storage units shall remain 6' from the property line. For outdoor storage accessory use, no setback would be required. Council may wish to modify this condition accordingly. An encroachment agreement would still be required. The applicant shall enter into a development agreement with the City specifying the terms of the PUD, including the termination date as agreed to by the City Council. B. Consideration of adopting Resolution #2014 -062 approving an amendment to the Monticello Comprehensive Plan to reguide land use from "Places to Shop" to "Places to Live" for Outlot A, Monticello Commerce Center 7t' Addition WID 155196000010). Applicant: City of Monticello Steve Grittman presented this item with a review of the subject property and request for a comp plan amendment for land use designation as "Places to Live." The current zoning designation is B -4 (Regional Business District) and the intention would be to request rezoning to an R -4 (High Density Residence City Council Minutes —June 9, 2014 Page 6 District). There is a developer interested in the property and would be looking at constructing an apartment complex. Steve Grittman described the land and surrounding areas. He noted that there is a small piece of property that is currently designated as "Places to Shop" and located southeast of the subject property, which may need to be addressed in the future. Steve Grittman noted the proposed land use as "Places to Live" should create less of an impact on the natural environment and surrounding transportation corridors. The proposal is consistent with the guiding principles of the comp plan and this particular piece of land was identified previously by Council as a potential area for R -4 housing. Tom Perrault asked if that area has sufficient infrastructure to handle sewer and water needs. Steve Gritttman stated that he understands the area has sufficient capacity and residential sites usually have lower impacts on those type of utilities. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2014 -062 APPROVING AN AMENDMENT TO THE MONTICELLO COMPREHENSIVE PLAN TO REGUIDE OUTLOT A, MONTICELLO COMMERCE CENTER SEVENTH ADDITION FROM "PLACES TO SHOP" (COMMERCIAL) TO "PLACES TO LIVE" (RESIDENTIAL). BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. 8. Added items • Blight Notices — Glen Posusta suggested that the city consider revising the process for notification of blight notices, especially for vacant lots. Since many of those lots are owned by people that do not live in Monticello, he feels that they should only need one notice for the season and that the city would have the right to mow anytime that the grass exceeds the designated length or if other blight exists. Glen Posusta suggested that the city code be amended. Jeff O'Neill explained that this should be reviewed by the city's legal representative to make sure we are able to do this. Jeff O'Neill also indicated that these changes may require more time and effort by city staff compared to the present system. • Sims that need attention — Glen Posusta pointed out that there are a number of street signs which are fading and may need attention, in particular those along West River Street which were put up at the time of the 2010 Street Reconstruction project. He suggested checking on the warranty to determine if they would be covered under that. Brian Stumpf also noted that the signs in the fire department parking lot are also faded and should be replaced. Transit update — Jeff O'Neill updated Council on the current status of the provision of public transit services for Wright County. He noted that Trailblazer is concerned about being ready to provide service in Monticello when River Rider service ends on June 30th. They do not have enough buses and drivers currently. City staff and Mayor Herbst met with Hoglund Transportation, Gary Ludwig from City Council Minutes —June 9, 2014 Page 7 Trailblazer Transit, and Tom Gottfried from MnDOT to discuss some potential options to provide transit services for Monticello residents. Jeff O'Neill pointed out that some of the Wright County cities have signed on to a joint powers agreement to plan for public transit for their cities. Potentially they could serve as an authority for public transit in the county. Brian Stumpf asked if Trailblazer Transit is basically the only option to provide transit services. Jeff O'Neill commented that Tom Gottfried indicated that the City of Monticello will receive transit services in some manner and MnDOT has asked Trailblazer to be the provider. Jeff O'Neill added that there should be.buses in the county and possibly in the vicinity of Monticello but not necessarily on a regular route in the City. Clint Herbst noted that Gary Ludwig of Trailblazer is supposed to meet with Hoglund Transportation to discuss the possibility of providing temporary bus service. Lloyd Hilgart asked if it would be in the best interest to provide as much service as needed in Monticello to generate revenues to help support the system. Jeff O'Neill explained that the cities involved in the joint powers agreement are supposed to be discussing the objectives and laying out a program for transit services. 9. Adjournment GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 8:16 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman Cflfa.J Approved: June 23, 2014 Attest: City Administrator City Council Minutes —June 9, 2014 Page 8