City Council Minutes 12-08-2014MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, December 8, 2014 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Clint Herbst, Tom Perrault, Glen Posusta, Brian Stumpf
Absent: Lloyd Hilgart
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7:02 p.m. and declared a quorum present.
The Pledge of Allegiance was recited.
2A. Approval of Minutes — November 24, 2014 Special Meeting (budget)
BRIAN STUMPF MOVED TO ACCEPT THE NOVEMBER 24, 2014 SPECIAL
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 4 -0.
2B. Approval of Minutes — November 24, 2014 Special Meeting (canvass recount)
TOM PERRAULT MOVED TO ACCEPT THE NOVEMBER 24, 2014 SPECIAL
MEETING MINUTES AS PRESENTED FOR CANVASSING THE ELECTION
RECOUNT. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED 4-
0.
2C. Approval of Minutes — November 24, 2014 Regular Meeting
TOM PERRAULT MOVED TO ACCEPT THE NOVEMBER 24, 2014 REGULAR
MEETING MINUTES AS PRESENTED. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED 4 -0.
3. Consideration of adding items to the agenda
• Appreciation for Mayor Herbst (end of meeting)
4. Citizen comments, public service announcements, and updates
A. Citizen Comments:
1) Paul Mendoza of Coon Rapids spoke on behalf of Pat Olson who is a local
paramedic but could not be at the meeting tonight. Mendoza stated that Pat
Olson is interested in educating Monticello on becoming a heart safe
community - where citizens should understand what to do if a person goes
into sudden cardiac arrest. Mendoza suggested that AED devices could be
purchased or updated as part of this process. Pat Olson would be interested in
meeting with city staff and community members to discuss this further.
City Council Minutes — December 8, 2014 Page 1
Glen Posusta asked Kitty Baltos to comment on the AED devices in the
community center and how many people are trained. Kitty Baltos reported
that there are currently three devices available and many of her staff are
trained. There is a person designated to maintain these AED's.
Tracy Ergen mentioned that in addition to the MCC, the city has AED devices
at the DMV office and the Liquor Store. The city provides annual training on
AED and CPR for all employees.
2) Deborah Lockhart, 413 W Broadway spoke about the sewer backup at her
house that she shares with owner, Kimberly Litzau - Chessen, the problem they
encountered when Roto Rooter tried to remove the blockage, and the
consequent work to repair the sewer line. They have been in contact with
Matt Theisen to determine possible actions to repair the break in the line. Ms.
Lockhart reviewed the process in trying to remove the blockage and make the
repairs. The homeowners understand that according to the ordinance they are
responsible for the line from the house to the street main. They have
questions on who should be responsible for the repairs since there appears to
be evidence that there are problems with this line dating back to previous
years' work on the sewer line.
Matt Theisen noted the main problem they are dealing with is the obstruction
at the joint. Matt explained the solution that they are proposing will involve
digging down through the center island and into the line below the street to cut
out the part of the sewer line with the obstruction. Brian Stumpf asked what
the project is expected to cost. Matt figures the cost for the city would be in
excess of $5,000. The blacktop and concrete portion would probably run
about $1,200. Glen Posusta asked if Roto Rooter would have any
responsibility since their machine caused the problem. Matt indicated that
could depend on the contract that the homeowners signed with Roto Rooter.
Clint Herbst asked how the city handled the repair for Conroy's building.
Matt stated that the city paid for the equipment and supply costs, and Conroy
paid for the labor. Clint Herbst suggested that the city should go ahead and
make the repairs that are needed and then negotiate with the homeowner for a
fair settlement of the costs. Wayne ®berg noted that they are considering
offering an assessment agreement and waiver of hearing for the homeowners
so that they can pay this via a special assessment.
3) Public Service Announcements:
1) City Facility Holiday Hours - Rachel Leonard went through the holiday
hours for various city buildings including DMV, Liquor Store, MCC, and
FiberNet. She noted that technicians will be on call for FiberNet at all
times. The schedule will be posted on the city's website.
2) Skate with Santa (12/14) — Kitty Baltos announced the Skate with Santa
that is open to the public on Sunday, December 14th from 12 to 2 p.m.
City Council Minutes — December 8, 2014 Page 2
C. Updates:
1) Monticello Library — Librarian Debra Luken appeared before Council to
give them an update on the Monticello Library for 2014. She talked about
some of the statistics: number of items checked out were 184,894, which
is a decrease from 2013, but checkouts of digital media showed a huge
increase. A total of 135 programs were conducted with 2,554 children and
teens participating; this programming was paid with city dollars. Deb
provided copies of the library calendar. She also noted the library
installed an AED at the Monticello branch this year.
5. Consent Agenda:
A. Consideration of approving payment of bills for December 8th.
Recommendation: Approve the bill and purchase card registers for a total
amount of $521,713.02.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and departures for MCC, Streets and Parks.
C. Consideration of calling for a special meeting on December 22nd for approval of
bills. Recommendation: Call for a special meeting on December 22nd at 7:30
AM for the purpose of approving bills.
D. Consideration of approving a Special Event Permit allowing use of city property
and resources for Frostbite Days activities taking place January 9 -11, 2015.
Applicant: Monticello Chamber of Commerce. Recommendation: Approve the
Special Event Permit for Frostbite Days 2015, including use of city vehicles and
staff resources for snow clearing as noted, use of traffic control devices and
tables, and city staff assistance for preparation and set -up, contingent on:
• Continued site plan coordination with the Street Superintendent and Park
Superintendent.
• Appropriate signage and fencing in coordination with the Street and Park
Superintendents.
• Continued event coordination with Wright County Sheriff's Office.
• Notification and approval from all private property owners on which event
activities will occur.
• Provide a Certificate of Insurance for the event, including liquor and general
liability, with the City named as a second insured
E. Consideration of approving an application for a temporary on -sale liquor license
for Frostbite Days activities on January 9 -10, 2015. Applicant: Monticello Lions
Club. Recommendation: Approve the application for a 2 -day temporary liquor
license for the Monticello Lions on January 9 -10, 2015 at 3613 West Chelsea
Road in conjunction with Frostbite Days Community Celebration, contingent on
City Council Minutes — December 8, 2014 Page 3
provision of a certificate of insurance for the events and payment of the
application fee.
F. Consideration of approving 2015 Schedule for Regular Council and Commission
meetings. Recommendation: Approve the 2015 Regularly Scheduled Council
and Commission meetings as presented.
G. Consideration of approving City Facility Business Hours for 2015.
Recommendation: Approve the City Facility Business Hours schedule for 2015
as presented.
H. Consideration of adopting Resolution #2014 -122 authorizing submittal of Local
Road Improvement Program grant application for intersection improvements to
TH 25 and 7t' Street. THIS ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
I. Consideration of adopting Resolution #2014 -125 approving the sale of
$6,595,000 G. O. Bonds, Series 2014A. THIS ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS H AND I. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 4 -0.
6. Consideration of items removed from the consent agenda for discussion
5H. Consideration of adopting Resolution #2014 -122 authorizing submittal of Local
Road Improvement Program grant application for intersection improvements to TH 25
and 71h Street
Glen Posusta talked to Shibani Bisson about this grant application and suggested that
perhaps the city should look at an acceleration lane from the proposed 7t' Street turn lane
to Hwy 25 northbound. Shibani Bisson had indicated that she could look into that. Tom
Perrault noted that the date on the resolution and some wording needs to be corrected on
the resolution.
GLEN POSUSTA MOVED TO ADOPT RESOLUTION #2014 -122 AUTHORIZING
SUBMITTAL OF A LOCAL ROAD IMPROVEMENT PROGRAM GRANT
APPLICATON FOR INTERSECTION IMPROVEMENTS TO T/H 25 AND 7TH
STREET. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED 4 -0.
5L Consideration of adopting Resolution #2014 -125 approving the sale of $6,595,000
G. O. Bonds, Series 2014A
Wayne Oberg introduced Tammi Omdahl from Northland Securities, who was present to
talk about the bond sale award. Tammy Omdahl noted that Council had rejected the
previous bid, and authorized Northland to negotiate the bond award with other
City Council Minutes — December 8, 2014 Page 4
underwriters. Tammy Omdahl noted that the bid that they have received is at better terms
for the city with interest only payments in 2015 and the first full payment in 2016.
BRIAN STUMPF MOVED TO ADOPT RESOLUTION #2014 -125 AWARDING THE
SALE OF $6,595,000 G.O. BONDS, SERIES 2014A WITH $6,080,000 FOR THE
JUDGMENT BOND AND $515,000 FOR CAPITAL EQUIPMENT (FIRE TRUCK
AND PLOW TRUCK). GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 4 -0.
7. Regular Agenda:
A. Public Hearing — Consideration of adopting Ordinance No. 605 amending the City
Fee Schedule for 2015 and adopting Summary Ordinance No. 605A for
publication
Jeff O'Neill commented that the proposed fee changes are based on costs for
those services and specifically noted the increase for industrial water and sewer
rates, which would become effective in mid -2015. Wayne Oberg briefly talked
about those rates and indicated that he had talked with Cargill about the proposed
increases. Cargill .asked the city to consider moving those increases to the middle
of the year. Wayne Oberg noted that there are a number of water and sewer
infrastructure projects coming up and this increase is needed to help support those
projects.
Mayor Herbst opened the public hearing. As there were no comments, the public
hearing was closed.
Clint Herbst commented on the low water and sewer rates in Monticello
compared to some surrounding communities. Tom Perrault commented that he
would rather have all water and sewer rates increased at the same time, and not
make an exception for industrial rates. Wayne Oberg encouraged adoption of the
fee schedule as proposed. He noted that May -June are high watering months and
the city should be charging usage at the higher rate during that time.
Decision.',
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
ORDINANCE NO. 605 APPROVING THE 2015 FEE SCHEDULE AS
SUBMITTED, EFFECTIVE JANUARY 1, 2015 OR AS INDICATED IN THE
FEE SCHEDULE. BRIAN STUMPF SECONDED THE MOTION. MOTION
CARRIED 3 -1 WITH TOM PERRAULT VOTING IN OPPOSITION.
Decision 2
BRIAN STUMPF MOVED TO ADOPT SUMMARY ORDINANCE NO. 605A
FOR PUBLICATION. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED 4 -0.
City Council Minutes — December 8, 2014 Page 5
B. Public Hearing - Consideration of adopting Resolution #2014 -123 establishing the
final Tax Levy for 2015
Wayne Oberg presented information to Council related to the 2015 proposed tax
levy. In September, Council approved the preliminary tax levy at $8,535,000
which was provided to the County and used for the 2015 truth in taxation notices.
Tonight, Council is being asked to adopt the final tax levy for 2015. Wayne
Oberg reviewed the properly tax 'levy history and described the increases in tax
capacity for 2013 and 2015. He commented on the impact of the lower tax rate,
which will result in decreased city taxes for residents in 2015.
Wayne Oberg compared the tax capacity rates for Wright County and the City of
Monticello and explained that the county increased their tax rate and will be
collecting a larger share of taxes in Monticello for 2015. The City of Monticello
has the lowest tax capacity rate for all cities in Wright County and a lower tax
capacity rate than the county's rate for 2015.
Wayne Oberg reviewed a sample tax impact on a residential and commercial
property, and both showed tax decreases for the city portion. Wayne Oberg also
discussed the proposed budget for 2015 and noted that it is balanced based on a
proposed tax levy of $8,535,000.
Mayor Herbst opened the public hearing. As there were no comments, the public
hearing was closed.
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2014 -123 ESTABLISHING THE FINAL PROPERTY TAX
LEVY FOR 2015 AT $8,535,000. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 4 -0.
C. Consideration of adopting Resolution #2014 -124 ap rp owing the 2015 City budget
Wayne Oberg displayed the proposed budget for the general fund and noted that
the law enforcement budget does not include an additional four hours for next
year. He noted the capital projects budget has been allocated additional funding
that could cover some unfunded projects.
Brian Stumpf asked about how removing #C from Section 4 on capital equipment.
He said that he favors adopting the resolution but to remove that item and re-
establish the $94,000 request for an additional four hours of law enforcement.
BRIAN STUMPF MOVED FOR ALTERNATIVE #2 TO ADOPT
RESOLUTION #2014 -124 APPROVING THE 2015 EXPENDITURE BUDGET
AT $39,630,408, WITH REMOVAL OF #C IN SECTION 4, AND
REALLOCATION OF THE GENERAL FUND BUDGET TO INCLUDE FOUR
ADDITIONAL HOURS PER DAY FOR THE 2015 LAW ENFORCEMENT
CONTRACT. MOTION FAILED FOR LACK OF A SECOND.
City Council Minutes — December 8, 2014 Page 6
Wayne Oberg commented on this and suggested that perhaps the City could
investigate this further and find other ways of utilizing law enforcement hours if it
is found additional hours are needed. For example, the City could possibly share
an increase of hours with another Wright County city. Tom Perrault and Clint
Herbst both suggested that there be some research on where those hours would be
most needed before reallocating the budget.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2014 -124 APPROVING THE 2015 EXPENDITURE BUDGET
AT $39,630,408, WITH REMOVAL OF #C IN SECTION 4, AND NO
CHANGE IN LAW ENFORCEMENT HOURS FOR 2015. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED 3 -1 WITH BRIAN
STUMPF VOTING IN OPPOSITION.
D. Consideration of adontinu Ordinance No. 606 amendins Monticello Citv Code
including Title 10 - Zoning Ordinance, Sections 2AM) and 4.10; Title 11,
Chapter 5 — Subdivision: Design Standards; and Title 7, Chapter 10 — Illicit
Discharge, Detection, and Elimination, and adopting Summary Ordinance No.
606A for publication. Applicant: City of Monticello
Shibani Bisson provided a presentation on the proposed ordinance amendments
relating to the Municipal Separate Storm Sewer System (MS4) permit. These
amendments were presented to the Planning Commission and recommended for
approval. Shibani Bisson explained the MS4 permit, which was issued in 2008,
reissued in January 2014, and expires on July 31, 2018. Shibani Bisson reviewed
the Storm Water Pollution Prevention Program and noted the minimum control
measures that it addresses: Public Education and Outreach, Public Participation
and Involvement, Illicit Discharge Detection and Elimination, Construction Site
Stormwater Runoff Control, Post - construction Storm Water Management, and
Pollution Prevention and Good Housekeeping. The proposed ordinance
amendments are meant to address three of the control measures and rules.
The zoning ordinance updates involve Chapters 2 and 4. The revisions, "Grading,
Drainage, Stormwater Management, and Erosion Control Permit Requirements"
and " Stormwater Management," would be added in various places in Chapter 2,
Section 2.4(M). Chapter 4, Section 4.10 is recommended to be replaced entirely
as there are a number of changes to the language including: updating statutory
authorization, definitions, plan requirements to reflect state minimums, reference
to the city's Design Manual, addition of Stormwater Management section, and
construction requirements to address maintenance and repair.
Glen Posusta questioned that in some cases silt fence is not removed after the site
is developed.. Shibani Bisson noted that the new ordinance requires silt fence to
be removed after the site is established and there are penalties involved. In
addition, an escrow is retained with grading permit to address non - compliance..
Brian Stumpf asked if this only affects new construction; Shibani Bisson
City Council Minutes — December 8, 2014 Page 7
indicated that this would apply to everyone that applies for a grading permit with
the city.
Shibani Bisson noted that she handed out a revised copy of the proposed
Ordinance No. 606 which contains further changes to Section 4.10 that were
missed in the copy that went out with the agenda packet. By adopting Ordinance
No. 606, Council would be adopting amendments as printed in the revised copy.
Shibani Bisson briefly discussed the amendments to the IDDE ordinance to
address violations and to the Subdivision ordinance to reference the city's Design
Manual and related requirements.
Tom Perrault asked about wording, "restoring to native conditions"; Shibani
explained that means that an area must be restored to its original condition prior to
the grading.
Decision 1
BRIAN STUMPF MOVED FOR ALTERNATIVE #1 TO ADOPT
ORDINANCE NO. 606 AMENDING MONTICELLO CODE AS PROPOSED
FOR TITLE 10 – ZONING ORDINANCE, SECTIONS 2.4(M) AND 4.10;
TITLE 11, CHAPTER 5 – SUBDIVISION: DESIGN STANDARDS; AND
TITLE 7, CHAPTER 10 – ILLICIT DISCHARGE, DETECTION, AND
ELIMINATION. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 4 -0.
Decision 2
TOM PERRAULT MOVED TO ADOPT SUMMARY ORDINANCE NO. 606A
FOR SUMMARY PUBLICATION. GLEN POSUSTA SECONDED THE
MOTION. MOTION CARRIED 4 -0.
8. Added items
• Rachel Leonard led the presentation to honor Mayor Clint Herbst for the years of
service. Mayor Herbst did not seek another term and is retiring from public office
at the end of the year. Rachel Leonard highlighted some of the outstanding
achievements of Mayor Herbst.
9. Adjournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 8:57 P.M. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 4 -0.
Recorder: Catherine M. Shuman
Approved: January 12, 2015
Attest: —&, -!
City'' inistrator
City Council Minutes — December 8, 2014 Page 8