City Council Minutes 01-26-2015MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 26, 2015 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Stumpf called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was recited.
2. Approval of Minutes — January 12, 2015 Regular Meeting
CHARLOTTE GABLER MOVED TO ACCEPT THE JANUARY 12, 2015 REGULAR
MEETING MINUTES AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
3. Consideration of adding items to the agenda
• Council meeting updates (Brian Stumpf)
4A. Citizen comments, public service announcements, and updates
1) Citizen Comments: None
2) Public Service Announcements:
a) Winter Block Party and Snow Sculpture Contest (2/21) — Rachel Leonard
announced the 2nd Annual Winter Block Party on February 21' at the
community center. There will be a snow sculpture and snowman contest from
9 a.m. to 1 p.m. Family fun events will run from noon to 2 p.m. The event is
sponsored by Friends of Bertram. Persons can register at MCC for the
contests.
b) City Tree Sales (ends 2/27) — Rachel Leonard announced spring tree sales are
underway for city residents. Six trees typed are available for order with limit
of three trees per household at a cost of $35 each. Orders are due to city hall
by February 27d' and trees will be available for pick up toward the end of
April.
3) Updates:
a) Wayne Oberg introduced the managers of the Liquor Store and DMV, Randall
Johnsen and Carolyn Granger respectively. Wayne Oberg described these
operations as very positive for the city as both generate revenue from their
operations.
City Council Minutes — January 26, 2015 Page 1
Department of Motor Vehicles (DMV) - Wayne Oberg reviewed the mission
statement of the DMV. For 2014 the DMV realized a net profit of $196,170.
They handled 67,462 transactions for the year, with the majority of those
being related to motor vehicles. The annual revenue totaled $497,798 with
expenses totaling $301,628.
Carolyn Granger talked to Council about some of the changes that she has
made to increase revenue and transactions. She has increased advertising in
various ways, the DMV has participated in some community events to
increase awareness of the local office, she has called and sent letters to area
car dealers to offer their services, and she has made changes in the office to
improve operational efficiencies. Carolyn Granger mentioned a survey that
they conducted last year, which generated positive comments as to the office
staff and treatment of customers. The Monticello DMV office received high
ratings overall.
b) Liquor Store — Wayne Oberg introduced the mission statement for Hi Way
Liquors. Oberg reviewed the sales by category over the last five years
resulting in increases in all categories. Wayne Oberg pointed out that beer
sales capture about 50% of the sales. He discussed sales, cost of sales, gross
profit, and gross margin, which has remained around 25% over the years. The
net change in revenues and cost of sales /expenditures steadily increased from
2010 to 2013 with a slight drop in 2014.
Randall Johnsen commented on the slight decrease in 2014 and indicated that
should not be of a concern as it was likely due to the construction on I -94.
Since the construction ended, sales have rebounded. Randall Johnsen noted
that the 25% gross margin in liquor sales is very good for this industry.
Randall Johnsen talked about several ways that he promoted Hi Way Liquors
to keep customers coming back, including two wine sales and ongoing
targeted sales during the construction season. Randall_ Johnsen talked about
how the store profits benefit the community and how he provides unique
promotions to create connections to the community. Examples: a fundraiser
with the Vikings Children's Fund, annual food drive for the Monticello
Foodshelf, and winter coat drive sponsored by some beer distributors.
Glen Posusta commented on the value of the local liquor store and the amount
of money that it brings into the community. Brian Stumpf noted that the
liquor store offers fair pricing and good inventory.
c) Block 34 — Angela Schumann provided an update on Block 34 as related to
the intersection improvements at CSAH 75 and Hwy 25. Angela Schumann
summarized the ongoing work by consultants and WSB in preparing Block 34
for demolition and redevelopment, including potential for tax increment
financing. The EDA has been kept informed of the progress and was
presented with a proposal for demolition of the former Montgomery Farms
City Council Minutes — January 26, 2015 Page 2
building at 100 East Broadway on the northwest corner of Block 34. The
EDA will be involved in some further actions as this plan progresses.
Brian Stumpf asked why only the one building is being demolished at this
time. Angela Schumann explained that this preserves flexibility for
establishment of future redevelopment as a tax increment district.
4D, Council Liaison Updates
1) Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, BCOL, TAC, Personnel)
Updated on MCC (down 4% usage in 2014, romp & stomp room improvements,
software upgrade in future); TAC (Fallon Avenue overpass); Personnel (city hall
space needs)
2) Charlotte Gabler (PC, FAB, Library, M -BL Transp, Personnel)
FAB (role of board members & staff, goals, property /utility easement area); PC
(interim sign ordinance, solar power land use)
3) Lloyd Hilgart (EDA, IEDC, TAC, TSAC)
EDA (TIF districts /financing)
4) Tom Perrrault (EDA, PAC, MOAA, M -BL Transp, WWTF, Emerg, Safety)
EDA (welcomed 2 new commissioners); PAC (discussed hours for law
enforcement); MOAA and M -BL Transp (upcoming meetings)
5) Glen Posusta (Parks, BCOL, Comm Ed, TSAC)
BCOL (next land purchases, biosolids farm)
S. Consent Agenda:
A. Consideration of approving payment of bills for January 261'. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
B. Consideration of approving new hires and departures for City departments.
Recommendation: Ratify new hires and terminations for MCC and Liquor
Store.
C. Consideration of adopting Resolution #2015 -003 approving a contribution from
All Elements to sponsor the 2015 Blazin' Thru Bertram/Phillip LaVallee
Memorial Run. Recommendation: Adopt Resolution #2015 -003 approving a
contribution of $250 from All Elements for sponsorship of the 2015 Blazin' Thru
Bertram/Phillip LaVallee Memorial Run.
D. Consideration of adopting Ordinance No. 608 amending the Monticello City
Code, Title 1, Section 6 — Personnel. THIS ITEM WAS REMOVED FROM
THE CONSENT AGENDA.
E. Consideration of adopting Ordinance No. 607 amending the Monticello City
Code, Title 2, Chapter 1 — Planning Commission, and adopt Summary Ordinance
No. 607A for publication. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
City Council Minutes — January 26, 2015 Page 3
F. Consideration of approving the 2015 Wright County Annual Highway
Maintenance agreement. THIS ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
G. Consideration of approving amendments to Monticello City Code, Title 3,
Chapter 16 — Rental Housing Licensing. Recommendation: Approve the
proposed amendments to Monticello City Code, Title 3, Chapter 16 — Rental_
Housing Licensing for sections 6 and 7 and direct staff to prepare an ordinance
amendment for Council approval and publication.
H. Consideration of approving Amendment No. 3 to the Recreation Agreement
between the school district, the hockey association and the City of Monticello.
Recommendation: Approve Amendment No. 3 to Article VI, Section 2(b) of the
Recreation Agreement between the school district, the hockey association, and the
City of Monticello as proposed.
I. Consideration of authorizing staff to execute a contract with Golden West
Technologies, Inc. to provide after -hours Tech Support for FiberNet. THIS
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
J. Consideration of adopting Interim Ordinance No. 609 regulating temporary
signage and adopt Summary Ordinance No. 609A for publication. THIS ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
K. Consideration of approving an application for a temporary charitable gambling
permit for a raffle conducted by Swan River Montessori School PTO.
Recommendation: Approve the application for a charitable gambling permit for
a raffle to be conducted by. Swan River Montessori PTO on March 21, 2015 at the
community center.
LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS A, D, E, F, I, AND J. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED 5 -0.
6. Consideration of items removed from the consent agenda for discussion
5A. Consideration of approving payment of bills for January 26th
Lloyd Hilgart asked about credit card purchases and how that works at the end of the
year. Wayne Oberg talked about the modified accrual basis for accounting at the end of
the year, which would require adjustments if they were actually for 2014 expenses.
Lloyd Hilgart asked about varying prices in gas purchases; it was mentioned that some
purchases may be for a different gas type such as premium or diesel. Brian Stumpf noted
that some of the fire vehicles require premium gas.
City Council Minutes — January 26, 2015 Page 4
TOM PERRAULT MOVED TO APPROVE PAYMENT OF THE BILL AND
PURCHASE CARD REGISTERS FOR A TOTAL AMOUNT OF $682,361.77.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
5D. Consideration of adopting Ordinance No. 608 amending the Monticello City Code,
Title 1, Section 6 — Personnel
Tom Perrault asked for an explanation on the personnel ordinance change. Jeff O'Neill
discussed the change in job title for the deputy clerk to city clerk and noted that in the
position held by Cathy Shuman, she is actually carrying out the responsibilities of a city
clerk. Tracy Ergen and Jeff O'Neill added comments about the change in title to reflect
separation of City Administrator and City Clerk duties.
LLOYD HILGART MOVED TO ADOPT ORDINANCE NO. 608 AMENDING
MONTICELLO CITY CODE, TITLE 1, CHAPTER 6 — PERSONNEL AS PROPOSED.
CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0.
5E. Consideration of adopting Ordinance No. 607 amending the Monticello City
Code, Title 2, Chapter I — Planning Commission, and adopt Summary Ordinance No.
607A for publication
Tom Perrault asked about the wording of section 2 -1 -8 that allows either the Chair or
three members of the Planning Commission to call for a special meeting. He
recommended that it be changed to two members so that a quorum cannot call a meeting
themselves. Angela Schumann offered to check on that to see if which would be the
preferable wording.
LLOYD HILGART MOVED TO ADOPT ORDINANCE NO. 607 AMENDING
MONTICELLO CITY CODE, TITLE 2, CHAPTER 1 — PLANNING COMMISSION,
AS PROPOSED (WITH APPROPRIATE LANGUAGE FOR CALLING A MEETING)
AND ADOPT SUMMARY ORDINANCE NO. 607A FOR PUBLICATION. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0.
[Note: The language in the ordinance was changed to allow the chair or two members to
call for a planning commission meeting.]
5p: Consideration of approving the 2015 Fright County Annual Highway
Maintenance agreement
Tom Perrault asked Tom Moores about the wording in the agreement relating to average
cost per mile for specified years. The years were listed as 2012, 2014, and 2015 and
should be listed as 2012, 2013, and 2014. This will be noted when the contract is
returned to Wright County.
TOM PERRAULT MOVED TO APPROVE THE 2015 MAINTENANCE
AGREEMENT WITH WRIGHT COUNTY AS PROPOSED WITH COMPENSATION
City Council Minutes — January 26, 2015 Page 5
AT $19,641.90. CHARLOTTE GABLER SECONDED THE MOTION. MOTION
CARRIED 5 -0.
51 Consideration of authorizing staff to execute a contract with Golden West
Technologies, Inc. to provide after -hours Tech Support for FiberNet
Several council members pulled this item for an explanation of the request. Jeff O'Neill
discussed the proposal from Golden West and what they would provide for FiberNet.
The company handles call services for a number of small entities for after hours support
and comes highly recommended from Dan Olsen of Windomnet. This contract would
replace some of the after -hours tech support by FiberNet staff.
Glen Posusta expressed his concern about entering into a contract without knowing how
it will work out for the city. He would recommend trying it out for six months rather
than a year. Jeff O'Neill felt this was a good idea and noted that there is a 90 -day notice
requirement to cancel the contract. Charlotte Gabler also concurred with a 6 -month trial
contract.
GLEN POSUSTA MOVED TO AUTHORIZE A CONTRACT WITH GOLDEN WEST
TECHNOLOGIES, INC. TO PROVIDE AFTER -HOURS CALL CENTER SUPPORT
FOR A 6 -MONTH TRIAL PERIOD. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5 -0.
Tom Perrault asked if there were any projections of costs for the city. Rachel Leonard
explained the current support system at FiberNet for after- hours, which requires someone
to be available whether or not there are incoming calls. With Golden West, the charges
would be on a per call basis. Tom Perrault asked what would happen if there was a
significant event. Rachel Leonard explained that FiberNet staff could be called on to
handle that. Glen Posusta asked staff to confirm how the city would be charged if there
were a large quantity of calls on a problem.
Lloyd Hilgart asked how this would affect staffing levels at FiberNet. Rachel Leonard
reviewed the plans for adjusting staff hours to cover higher volume times.
5J. Consideration of adopting Interim /Ordinance No. 609 regulating temporar-,
signage and adopt Summary Ordinance No. 609A for publication
Glen Posusta questioned the proposed interim temporary sign ordinance and stated he
would prefer to keep the current interim ordinance as is. Angela Schumann explained
that an interim ordinance cannot be extended. This proposal asks Council to adopt
another interim temporary sign ordinance in order to give the Planning Commission time
to review the temporary sign ordinance.
GLEN POSUSTA MOVED TO ADOPT INTERIM ORDINANCE NO. 609
REGULATING TEMPORARY SIGNAGE, WHICH WOULD EXPIRE JANUARY 26,
2016, AND TO ADOPT SUMMARY ORDINANCE NO. 609A FOR PUBLICATION.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
City Council Minutes — January 26, 2015 Page 6
Other
Glen Posusta asked for clarification on Item 5G regarding the wording in Section C —
Right to Refuse Entry. He wanted to know what would happen if a tenant or owner
would refuse entrance for a rental inspection. Ron Hackenmueller explained that a rental
unit must be inspected in order to be licensed. If entry was refused for the licensing
inspection, they would not receive a rental license.
7. Regular Agenda:
A. Consideration of adopting Resolution #2015 -004 denying the January 121h 2015
appeal of the administrative decision as related to application of Monticello
Zoning Ordinance, Chapter 4, Section 2 — Tree Protection
Angela Schumann explained that this is basically a housekeeping item to follow
up on the action taken by Council on January 12a'. By adopting this resolution,
Council affirms their decision to deny the appeal related to the Tree Protection
ordinance.
Glen Posusta questioned when the ordinance was adopted and whether this
ordinance could prohibit development in a commercial area. Angela Schumann
explained that the zoning ordinance was adopted in 2010 and the tree protection
ordinance actually has some exceptions. It is mainly focused on residential
properties and exempts commercial and industrial properties.
LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2015 -004 DENYING THE APPEAL OF THE
ADMINISTRATIVE DECISION AS RELATED TO APPLICATION OF
MONTICELLO ZONING ORDINANCE, CHAPTER 4, SECTION 2 — TREE
PROTECTION. GLEN POSUSTA SECONDED THE MOTION. MOTION
X13,11,1411" gala
B. Consideration of adopting Resolution #2015 -006 accepting the feasibility report
and calling for a public hearing for School Boulevard Improvements, Cit.Mject
No. 14C003
Shibani Bisson provided a presentation about the feasibility report and proposed
project for School Boulevard Improvements. Shibani Bisson reviewed the
location of the proposed improvements, existing conditions of the road, and
proposed project. Shibani Bisson explained that this would consist ofa mill and
overlay between Edmonson and Fallon. Glen Posusta questioned why they are
proposing milling the top two inches and why not complete and edge mill.
Shibani Bisson explained that milling two inches allows for the overlay to be
placed on solid pavement by taking off the top lift. The project would include
tree plantings and improvements to some adjacent pathways. Glen Posusta asked
if there might be impacts to the existing trees when installing a root control
City Council Minutes — January 26, 2015 Page 7
CJ
barrier. Shibani Bisson explained the process and stated that they would address
this during design.
The estimated total project cost is $634,500 with funding through assessments to
the school district, city /state aid funds, and pathway improvement budgeted funds.
Shibani Bisson pointed out that meetings were held with the school district to
discuss the assessments. The school district may also want to make some
driveway access improvements in conjunction with this project and that would
also be assessed to them. Wayne Oberg explained that Council adopted a
reimbursement resolution to bond for the costs up front. Shibani Bisson
mentioned that other properties along the project route are not going to be
assessed because they do not have direct access to School Boulevard.
Shibani Bisson asked Council to call for a public hearing on February 9`h to
consider ordering the project and authorizing preparation of plans and specs.
Tom Perrault asked about the sidewalk along the school and why that was not
included in the project. Shibani Bisson explained that portion of the trail system
was overlaid within the last ten years and is in good condition. The Parks
Department would take care of any crack filling that is needed.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2015 -006 ACCEPTING THE FEASIBILITY REPORT AND
CALLING FOR A PUBLIC HEARING ON FEBRUARY 9, 2015 FOR
SCHOOL BOULEVARD IMPROVEMENTS, CITY PROJECT NO. 14C003.
LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
allon A
City Project No. 14CO03
the feasibili
Shibani Bisson provided a presentation on the Fallon Avenue and 85th Street
improvements. Shibani Bisson noted that these streets were turned over to the
City when annexation occurred and the City is required to maintain these line
roads. Shibani Bisson reviewed the history of the roads and noted the pavement
conditions in various sections of the roads. Shibani Bisson explained that
MnDOT will be doing work on a portion of 85th Street as part of the Hwy 25
improvements at that intersection. The city is proposing to reclaim and overlay a
portion of 85h Street adjacent to the Hwy 25 project and to overlay a portion of
Fallon Avenue and 85th Street bordering Hunters Crossing. Glen Posusta asked if
the City was going to do anything about the low corner at 85h Street and Fallon
Avenue. Shibani Bisson said that would be looked at when they are working on
the design for the project.
Shibani Bisson discussed the plans for the extension of the Fallon Avenue trail to
Hunters Crossing. The pathway would be constructed adjacent to the roadway
edge with no boulevard in the area of the wetland.
City Council Minutes — January 26, 2015 Page 8
The total projected cost estimate is $280,000, with funding from the Capital
Project fund and Closed Bond fund. Shibani Bisson pointed out that a future
bond sale would be used to reimburse the Street Reconstruction for the project
costs. This project would be bid in conjunction with the School Boulevard
Improvement project.
Shibani Bisson explained that some of the adjoining properties on this project are
located in the township. They will be notified of the public hearing but will not
be assessed as part of the project. If any of the parcels would be annexed, there is
the potential of assessing the developer when the land is developed.
Tom Perrault asked if any of this project would be eligible for using the Texas
underseal. Shibani Bisson explained this is a new technology and may be more
effective for the School Boulevard project. She noted that eventually Fallon
Avenue and 850' Street would be reconstructed to an urban section.
Brian Stumpf commented on an issue with standing water at the intersection of
Fallon Drive at Fallon Avenue. He suggested that should be looked at.
GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO ADOPT
RESOLUTION #2015 -007 ACCEPTING THE FEASIBILITY REPORT AND
CALLING FOR A PUBLIC HEARING ON FEBRUARY 9, 2015 FOR THE
FALLON AVENUE PATHWAY EXTENSION AND FALLON AVENUE AND
85TH STREET IMPROVEMENTS, CITY PROJECT NO. 14C003. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
D. Consideration of appointing Daryl Gilles as Monticello Fire Chief as
recommended by Fire Department personnel and appointing him as a
representative to the Fire Relief Board of Trustees
Tracy Ergen presented this item noting that the Fire Department held their annual
meeting on January 190' and elected Daryl Gilles as the Fire Chief for a two year
tefm. The Council is asked to formally appoint Daryl Gilles to this position.
Chief Gilles spoke briefly about his past experience of 1.4 years and answered
questions.
TOM PERRAULT MOVED FOR ALTERNATIVE #1 TO APPOINT DARYL
GILLES AS MONTICELLO FIRE CHIEF FOR A TWO -YEAR TERM AND
APPOINT HIM AS A REPRESENTATIVE TO THE FIRE RELIEF BOARD OF
TRUSTEES. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED 5 -0.
E. Consideration of approving membership in the MN Public Broadband Alliance
and authorizing a 2015 budget of $7800
City Council Minutes — January 26, 2015 Page 9
Jeff O'Neill explained that this group was formed out of the Blandin Foundation
grant that was authorized by Council and four other agencies last year. The
Alliance focuses on sharing resources to maximize their use of broadband
technology. The organization would like to be established formally with bylaws
and a budget of about $39,000 for 2015. Each of the five member agencies would
be asked to contribute $7,800 toward the budget. It is proposed to fund this out of
the 2015 FiberNet budget.
Lloyd Hilgart asked. how much the city is currently saving on broadband. Jeff
O'Neill explained some of the investments that the city has made, which have
decreased our costs and improved our broadband performance. Lloyd Hilgart
would like to see a more concrete definition of costs and benefits that can be
derived by membership in an alliance like this. Rachel Leonard explained some
of the advantages that have been gained by joining forces with other organizations
such as Windomnet.
Tom Perrault had a question on the definitions of membership addressed in the
proposed bylaws, which Brian Stumpf explained.
TOM PERRAULT MOVED FOR ALTERNATIVE #1 TO APPROVE
MEMBERSHIP IN THE MINNESOTA PUBLIC BROADBAND ALLIANCE
AND AUTHORIZE A BUDGET SHARE OF $7,800 FOR THE COST OF
MEMBERSHIP IN 2015. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED 5 -0.
8. Added items
• Updates for upcoming meetings – Brian Stumpf asked for updates from Animal
Control and the Monticello Senior Center to be scheduled for February 9', if
possible.
9. Adjournment
TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 9:22 P.M. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Catherine M. Shuman CW
Approved: February 9, 2015
Attest: 04,t�e_ (a-4-41-1
Cit inistrator
City Council Minutes — January 26, 2015 Page 10