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City Council Minutes 03-09-2015MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, March 9, 2015 — 7 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None 1. Call to Order and Pledge of Allegiance Mayor Stumpf called the meeting to order at 7:00 p.m. and declared a quorum present. The Pledge of Allegiance was recited. 2A. Approval of Minutes — February 23, 2015 Regular Meeting LLOYD HILGART MOVED TO ACCEPT THE FEBRUARY 23, 2015 REGULAR MEETING MINUTES AS PRESENTED. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0. 3. Consideration of adding items to the agendw • None 4A. Citizen comments, public service announcements 1) Citizen Comments: None 2) Public Service Announcements: a) Indoor Farmer's Market (3/14) — Angela Schumann announced that Indoor Farmer's Markets are continuing for March and April before moving outside in May. b) Tom Moores announced that spring road restrictions are going into place as of Wednesday, March 11, 2015. Maps will be available on the city's website. 4B. Council Liaison Updates 1) Brian Stumpf (IEDC, MCC, FAB, MOAA, MFRA, Bertram Chain of Lakes, TAC, Personnel) IEDC — solar energy, new appointment to commission; Bertram Chain of Lakes — May 2nd clean up day, Rotary playground equipment by June 29, joint city - county agreement is in progress, Federal grant submission by County for design and construction of mountain bike trail, Legacy grant for matching funds for an acquisition was submitted by the County, Angela Schumann spoke on the request for lot line adjustments which were approved by County Board; TAC — Fallon City Council Minutes — March 9, 2015 Page 1 Avenue overpass options to be discussed further; Other - Volunteer Appreciation by Chamber on March 12' at VFW; golf tournament by Chamber on May 14th 2) Charlotte Gabler (PC, FAB, Library, Personnel) PC — tabled solar item, Mattress Firm locating here, Hoglund Bus Park PUD in process 3) Lloyd Hilgart (EDA, IEDC, TAC, M -BL Transp, TSAC) TAC — roundabouts recommended with Fallon Avenue overpass 4) Tom Perrrault (EDA, PAC, MOAA, M -BL Transp, WWTF, Emerg, Safety) EDA — work plan meeting coming up 5) Glen Posusta (Parks, Bertram Chain of Lakes, Comm Ed, TSAC) 5. Consent Agenda: A. Consideration of approving payment of bills for March 9th. Recommendation: Approve payment of bill and purchase card registers for a total amount of $372,812.30. B. Consideration of approving new hires and departures for City departments. Recommendation: Ratify terminations for Liquor Store and MCC. C. Consideration of adopting Resolution #2015 -012 to accept a contribution from UMC for tree plantings along Chelsea Road near the pedestrian bridge. Recommendation: Adopt Resolution #2015 -012 accepting in -kind donation of 12 trees at a value of $393 from Ultra Machining Company, to be planted near CR 18 overpass on Arbor Day. D. Consideration of adopting Resolution #2015 -013 to accept a contribution from the Monticello Lions for the Monticello Fire Department for ice rescue equipment. Recommendation: Adopt Resolution #2015 -013 accepting a donation of $1,000 from the Monticello Lions to be used by the Fire Department for ice rescue gear /equipment. E. Consideration of approving an application for a temporary on -sale liquor license for the Monticello Lions Club for their Brewfest event on August 15, 2015. Recommendation: Approve an application for a temporary on -sale liquor license for the Monticello Lions for Brewfest on August 15, 2015 at West Bridge Park, contingent on securing a Special Event Permit. F. Consideration of approving an application for a temporary on -sale liquor license for the Monticello Lions Club for their 40t' Anniversary evert on May 29, 2015. Recommendation: Approve an application for a temporary on -sale liquor license for the Monticello Lions for their 40th Anniversary celebration on May 29, 2015 at the Monticello Community Center west parking lot, contingent on the following. City Council Minutes — March 9, 2015 Page 2 • Receipt of certificate of liquor liability insurance with the City named as a second insured. • Approval of a Special Event Permit from the City. G. Consideration of approving an application for a temporary charitable gambling permit for a raffle to be conducted by Wright County Ducks Unlimited. Recommendation: Approve an application for a temporary charitable gambling permit for a raffle to be held on May 4, 2015 at River City Extreme by the Wright County Ducks Unlimited chapter. H. Consideration of appointing a representative to the Industrial and Economic Development Committee for the remainder of a 3 -year term to expire 12/31/2015. Recommendation: Appoint Tim Laitinen to the Industrial and Economic Development Committee for a term to expire on December 31, 2015. I. Consideration of approving revised agreements with Monticello Animal Control (Salzwedel) for animal control services and impound facility management. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. J. Consideration of approving an application for a pawn broker license for IPawnLLC, dba Lets Pawn, for a pawn shop operation to be located at 118 West Broadway. Applicant: Stacy and Brad Schultz. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. K. Consideration of accepting quotes and awarding a contract for supplemental mowing/landscape maintenance and city nuisance and blight orders. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. L. Consideration of approving changes to the Riverside Cemetery rules and regulations. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA. GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS I, J, K, AND L. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0. 6. Consideration of items removed from the consent agenda for discussion 51 Consideration of approving revised agreements with Monticello Minimal Control (,Salzwedel) for animal control services and impound facility management Brian Stumpf removed this item because he feels that the revenues received for animal control should cover the cost of the services. He pointed out there is a $20,000 difference and would like to see reports showing revenues and expenditures. Brian Stumpf also mentioned looking at the licensing program and trying to increase the number of licensed City Council Minutes — March 9, 2015 Page 3 dogs. Currently there are about 20 licenses issued for the 2015 -16 period and there were a total of 122 licenses issued for 2013 -14. Glen Posusta brought up the idea of trying to cover more of the expenses for animal control through the facility fees that are charged to other cities that utilize the animal shelter in Monticello for impounding dogs. He feels that perhaps the contract cities should be paying more to help offset the cost to the City. It was agreed that city staff should bring back information on revenues and costs for animal control, including statistics on impounded animals and fees collected from the various contract cities. Council will then consider whether the fee schedule should be adjusted according to the information that is presented. LLOYD HILGART MOVED TO APPROVE THE REVISED AGREEMENTS WITH MONTICELLO ANIMAL CONTROL FOR ANIMAL CONTROL SERVICES AND IMPOUND FACILITY MANAGEMENT AS PROPOSED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5 -0. $J. Consideration of approving an application for a pawnbroker license for IPav,,nLLC, dba Lets Pawn, for a pawn shop operation to be located at 118 West Broadway. Applicant: Stacy and Brad Schultz Glen Posusta removed this because he would prefer that the application were approved for a 6 -month license. After six months, Council would review the status of the pawn shop operations with "Lets Pawn" and determine whether to renew the license at that time. This was acceptable to Brad and Stacy Schultz. Brian Stumpf asked about any plans the Schultz' might have for outside storage. Stacy explained that she would be accepting smaller items and does not plan for outside storage or display. She also indicated that they will be using both the back and front entrances of the building for customers. Charlotte Gabler asked how the costs for the Sheriff s Department are covered. Stacy explained that fees will be charged to her by the City to help offset the pawn ticket verification costs. It was noted the Sheriffs Department bills the City and, in turn, the City bills the pawn broker. GLEN POSUSTA MOVED TO APPROVE THE APPLICATION SUBMITTED BY STACY AND BRAD SCHULTZ TO OBTAIN A PAWN BROKER LICENSE FOR IPA.WN LLC, DBA "LETS PAWN" AT 118 WEST BROADWAY, FOR AN 11`41TIAT PERIOD OF SIX MONTHS, SUBJECT TO THE FOLLOWING CONDITIONS. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. • Successful completion of background checks by the City and Wright County Sher ff's Department. • Submission of a $5, 000 bond as required by our city code. City Council Minutes — March 9, 2015 Page 4 • Validation that onsite pawn software is compatible with the Automated Pawn System (APS) utilized by the Wright County Sheriff's Department to verb pawn transmissions. • Applicant can demonstrate that their operations plan meets state regulations and city code for security, recording, processing, and reporting of transactions. • Initial license issued for six months with review by Council at that point in time. S% Consideration of accepting quotes and awarding a contract for supplemental mowing4andscape maintenance and city nuisance and blight orders Lloyd Hilgart removed this item because he had a question on the previous contractor. He confirmed that Carefree Lawn Service was the previous contractor and asked if there had been any issues with the service that was provided. Tom Pawelk stated that Carefree had the contract for about 15 years previously and the City did not have any issues with their work. LLOYD HILGART MOVED TO ACCEPT THE MOWING QUOTES AND AWARD A THREE YEAR CONTRACT WITH A ONE -YEAR OPTIONAL EXTENSION TO CAREFREE LAWN SERVICES BASED UPON THEIR LOW QUOTE. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0. 5L, Consideration of approving changes to the Riverside Cemetery rules and regulations Tom Perrault removed this item because he questioned the hours that Riverside Cemetery would be open. Tom Pawelk stated that Council could direct a change in hours if so desired. Tom Perrault asked to have hours set at one -half hour before sunrise and one- half hour after sunset. Tom Perrault also asked why firearms are banned from the cemetery. Tom Pawelk explained that the American Legion actually has an annual shoot that is allowed; otherwise the City bans guns in city parks. There was some discussion on other rules, but no changes were suggested. CHARLOTTE GABLER MOVED TO APPROVE THE UPDATED RIVERSIDE CEMETERY RULE AND REGULATIONS WITH THE CHANGE IN HOURS TO ONE -HALF HOUR BEFORE SUNRISE AND ONE -HALF HOUR AFTER SUNSET. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 4 -1 WITH TOM PERRAULT VOTING IN OPPOSITION. 7. Regular Agenda: A. Consideration of approving the Wright County CSAH 75 agreement, approving plans and specifications, and authorizing advertisement for bids (subject to MnDOT approval) for TH 25 /CSAH 75 Intersection Improvements, City Project No. 100009 Shibani Bisson provided a presentation for Council that addressed the items related to the proposed configuration of the TH 25 /CSAH 75 Intersection City Council Minutes — March 9, 2015 Page 5 Improvements. Shibani Bisson reviewed the lane configurations that are to be updated. Shibani reviewed the radii widening at the southeast and southwest corners of the intersection. Glen Posusta asked if the median on the south side of Hwy 25 could be narrowed to allow a better turning radius for trucks. Shibani Bisson explained the width of the median is to line up with the southbound dual left turn lanes and noted that the turning radius has been taken into consideration. Brian Stumpf expressed his concern about the turning radius on the northwest corner. Chuck Rickart noted that the median on CSAH 75 west has been pulled back a little bit to allow for a wide turn by trucks. Shibani Bisson mentioned that the building on the southeast corner will be demolished by June 1, 2015 to allow the intersection to be widened in that area. A right turn lane will be added on northbound Hwy 25 at that corner. Shibani Bisson discussed the crosswalks that will installed at each leg of the intersection, which will be stamped colored concrete. Shibani Bisson reviewed the landscaping that is proposed. On CSAH 75 east, the median is proposed to be 11 feet wide with an 8 -foot wide planting bed area. The planting bed would be depressed by six inches to potentially limit possible snow plowing equipment damage. On TH 25 south, the median will be 16 feet wide with a 12 -foot wide bed to be landscaped with plantings. Tom Moores talked about snow removal in the medians and explained how they anticipate handling snow storage when the new improvements are completed. Brian Stumpf indicated that he is concerned about the cost for landscaping and what would happen if the plan does not work out. Shibani Bisson provided examples of places where similar landscaping has been installed and has been successful. Shibani Bisson talked briefly about the CSAH 75 east median and noted that the width is temporary until such time as the lanes are adjusted on the west leg. Glen Posusta asked why the CSAH median is not widened by four feet at this time instead of waiting. Chuck Rickart pointed out that the lanes for eastbound traffic would not be aligned across the intersection, and that would not be allowable under state standards. Shibani Bisson noted that landscaping can be concentrated on the southwest and southeast corners now or at such time as there is redevelopment of those properties. The portions of the concrete medians that are not proposed for landscaping will be colored concrete similar to the Swan walk at City hall. Shibani Bisson went through the project schedule which calls for bid opening in May, awarding the project in June, and starting construction in June. It is necessary that this timeline be followed in order for the City to make their first pay request for federal and state funding reimbursements by July 1'. Brian Stumpf asked if there are arrangements being made to coordinate signage for downtown businesses, Riverfest, and other events and activities that might be impacted by the intersection construction. Shibani Bisson reviewed the plans for signage, lane closures, and other construction impacts. A community meeting City Council Minutes — March 9, 2015 Page 6 will be held prior to construction and smaller business meetings can be scheduled as needed during construction. Glen Posusta asked about the possibility of pushing back the construction start to mid -July (after Riverfest). Shibani Bisson indicated that would be possible but noted that the first pay request still has to be submitted before July 1St and could be for mobilizing equipment without actually starting construction until after Riverfest. Shibani Bisson summarized the Wright County agreement related to CSAH 75. Brian Stumpf stated that his main concern was that the City would have input into the parking arrangements before the County could make any adjustments to the configuration. Shibani Bisson confirmed that is addressed in the agreement. She noted that Wright County Highway Department has reduced their contribution amount to $17,600 for the project, from their original proposal of $90,000. The County may contribute an additional amount at the time four lanes are established and the parking lanes are removed or reinstated with redevelopment. Shibani Bisson suggested that Council accept the agreement as is and consider going back to the County Board to try and negotiate a revision to the amount. Council directed staff to contact Wright County and schedule to be on the agenda for their next Board meeting to discuss the contribution amount for the project. Tom Perrault asked about one of the conditions in the contract regarding federal funding; Shibani explained that the company who is awarded the contract must demonstrate that they can meet certain goals. GLEN POSUSTA MOVED FOR ALTERNATIVE #1 TO APPROVE THE WRIGHT COUNTY CSAH 75 COOPERATIVE AGREEMENT, CONTINGENT ON A DISCUSSION TO TAKE PLACE WITH THE WRIGHT COUNTY BOARD FOR A REVISION IN THE CONTRIBUTION AMOUNT; APPROVE FINAL PLANS AND SPECIFICATIONS; AND AUTHORIZE ADVERTISEMENT FOR BIDS (SUBJECT TO MNDOT APPROVAL) FOR THE TH 25 /CSAH 75 INTERSECTION IMPROVEMENTS, CITY PROJECT NO. 100009. CHARLOTTE GABLER SECONDED THE MOTION. After discussion of landscaping adjustments, Charlotte Gabler withdrew her second. GLEN POSUSTA REINTRODUCED HIS ORIGINAL MOTION WITH THE ADDITION OF LANDSCAPING CHANGES TO UTILIZE STAMPED CONCRETE IN THE CSAH 75 MEDIAN IN PLACE OF PLANTINGS. TOM PERRAULT SECONDED THE MOTION. MOTION FAILED 2 -3 WITH BRIAN STUMPF, LLOYD HILGART, AND CHARLOTTE GABLER VOTING IN OPPOSITION. City Council Minutes — March 9, 2015 Page 7 LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO APPROVE THE WRIGHT COUNTY CSAH 75 COOPERATIVE AGREEMENT, APPROVE FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZE ADVERTISEMENT FOR BIDS (SUBJECT TO MNDOT APPROVAL) FOR THE TH 25 /CSAH 75 INTERSECTION IMPROVEMENTS, CITY PROJECT NO. 100009. CHARLOTTE GABLER SECONDED THE MOTION. MOTION FAILED 2 -3 WITH BRIAN STUMPF, TOM PERRAULT, AND GLEN POSUSTA VOTING IN OPPOSITION. Angela Schumann reminded Council that the landscaping on the medians could be changed to concrete if the plantings do not work out. Tom Pawelk commented on the proposed landscaping, which would be comparable to existing medians on CSAH 75 west. That would be a large expanse of concrete without any decorative landscaping. Glen Posusta commented that he would be okay with planting some grasses that would need minimal care on the CSAH 75 median. Brian Stumpf indicated that he is not against beautification but he feels the medians should be covered in concrete rather than spend a lot of money on irrigation and plantings without knowing the long term results. Brian Stumpf suggested that some of the funds could go toward concrete planters and plantings at other locations at the intersection, such as along sidewalks and at corners. Glen Posusta suggested that planters could be located on the medians on top of the concrete. Tom Moores mentioned some other options that would introduce more concrete but allow some grasses and shrubs in the median. GLEN POSUSTA MOVED FOR ALTERNATIVE #2 TO APPROVE THE WRIGHT COUNTY CSAH 75 COOPERATIVE AGREEMENT, CONTINGENT ON A DISCUSSION TO TAKE PLACE WITH THE WRIGHT COUNTY BOARD FOR A REVISION IN THE CONTRIBUTION AMOUNT; APPROVE FINAL PLANS AND SPECIFICATIONS, WITH COLORED CONCRETE IN THE CSAH 75 MEDIAN AND A LANDSCAPED MEDIAN ON TH 25; AND AUTHORIZE ADVERTISEMENT FOR BIDS (SUBJECT TO MNDOT APPROVAL) FOR THE TH 25 /CSAH 75 INTERSECTION IMPROVEMENTS, CITY PROJECT NO. l 00009. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 3 -2 WITH BRIAN STUMPF AND CHARLOTTE GABLER VOTING IN OPPOSITION. B. Consideration of adopting Resolution #2015 -014 to restrict parking in designated areas along Iii hwav 25 and CSAH 75 for the TH 25 /CSAH 75 Intersection Improvements, City Proiect No. 100009 Shibani Bisson displayed an aerial drawing showing the areas where parking would be removed on CSAH 75 based on the requirements of the state. Although there already is no parking permitted along some of the areas on CSAH 75, the resolution restates the restriction per state request. Glen Posusta asked Shibani Bisson to describe the restrictions along CSAH 75. It was noted that parking would be removed from the north side of CSAH 75 east in front of the Holker City Council Minutes — March 9, 2015 Page 8 building due to a shift in the median which will affect the area allowed for drive lanes. LLOYD HILGART MOVED FOR ALTERNATIVE #1 TO ADOPT RESOLUTION #2015 -014 RESTRICTING PARKING IN DESIGNATED AREAS ALONG HWY 25 AND CSAH 75 FOR THE TH 25 /CSAH 75 INTERSECTION IMPROVEMENTS, CITY PROJECT NO. 1000009 AS SPECIFIED IN THE RESOLUTION AND ATTACHMENT "A." CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5- 0. C. Consideration of allocating a two -acre portion of parkland at Meadow Oaks Park for a future off -leash dog park Tom Pawelk presented this request to Council to allocate a two -acre portion of land at Meadow Oak Park that could be used for an off -leash dog park. The City received phone calls in the past year related to a dog park and requested a letter in writing to present to the Parks Commission. Based on support from residents and review of city park space, the Parks Commission recommended that the City move ahead on allocating this space for a dog park. The implementation of an off -leash dog park would be based on private donations as a funding source. City staff would come back to Council when funds are raised for the dog park itself. Brian Stumpf pointed out that the dog park would also support licensing of dogs within the city. Tom Pawelk reviewed some of the plans in place to raise the necessary funds to support building a dog park. Glen Posusta asked about the topography of the area designated for the dog park; Tom Pawelk outlined the area and pointed out the waterline and the rough grass along the edge. He also noted that there is lighting along the pathway to the north; the fencing for the dog park would be separated from the pathway by ten feet or more. Signage and rules would also be developed for the dog park. Glen Posusta asked how they would police the rules for the dog park, such as licensing. Tom Pawelk said that the users generally police themselves and most dog parks require dogs to be licensed to use the space and some charge an annual fee for use. Lloyd Hilgart asked about the size of the space and whether that would be appropriate for a dog park. Tom Pawelk feels that this might be a little below average in size but should work well. Glen Posusta asked why this site was selected. Tom Pawelk explained that they surveyed all the city parks and this was the best fit for a dog park. Some of the people that are interested in a dog park are from the Meadow Oaks area so they are supportive of this site. Tom Pawelk commented that, if this is approved, he would contact the Dog Park Committee to proceed with their fundraising. City Council Minutes — March 9, 2015 Page 9 CHARLOTTE GABLER MOVED FOR ALTERNATIVE #1 TO ALLOCATE A TWO -ACRE PORTION OF THE NATURAL AREA AT MEADOW OAK PARK FOR A FUTURE OFF -LEASH DOG PARK. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. Charlotte Gabler suggested that a sign could be put up in that area and that the private fundraising progress should be tracked. 8. Added items Jeff O'Neill congratulated Deputy Clerk Cathy Shuman on her upcoming retirement and shared some comments on her 26 years of service to the City, which involved clerk duties along with many other tasks. Brian Stumpf offered his congratulations and noted a reception will take place on Thursday, March 121' from 4:30 to 6 p.m. at the community center. • Jeff O'Neill announced that the new City Clerk will be starting Thursday, March 19a`. Is Ton- Pawelk reported on some vandalism that took place over the weekend in the downtown area. The Parks Department cleaned up some of the graffiti under and on the bridge. Citizens are asked to contact the Sheriff's Department if they noticed anything suspicious. 9. Adjournment TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:56 P.M. CHARLOTTE GABLER SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Catherine M. Shuman ` J Approved: March 23, 2015 Attest: Ci nistrator City Council Minutes — March 9, 2015 Page 10