City Council Minutes 04-27-2015MINUTES
REGULAR MEE'T'ING MONTICELLO CITY COUNCIL
Monday, April 27, 2015 — 7 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta
Absent: None
1. General Business
A. Call to Order.— Mayor Brian Stumpf called the meeting to order at 7:00 p.m.
B. Pledge of Allegiance - The Pledge of Allegiance was recited.
C. Approval of Minutes - April 13th, 2015
CHARLOTTE GABLER MOVED TO ACCEPT THE APRIL 13TH, 2015 REGULAR
COL'i`� CiL iJ1EE T 1N ^v
MINT T ES AS PRESENTED 1 ED. GLEN' POS U S T A SECONDED
THE MOTION. MOTION CARRIED 5 -0.
D. Consideration of Adding Items to the Agenda
• Interim City Clerk Appointment (Stumpf)
• Wristbands (Posusta)
• Post Council Minutes (Posusta)
• Topsoil (Perrault)
E. Citizen Comments
• Sherwin Williams Store — Store Manager Amanda Zenner announced that the
retail grand opening of the new Sherwin Williams store is scheduled for Saturday,
May 9th from 8am -6pm. The store is located at 9230 State Highway 25 NE.
• highway 25 Construction — Shawn Sullivan, (9127 State Highway 25 NE),
shared traffic safety concerns related to city plan to eliminate the option to turn
left on Highway 25 from the mobile home park. Sullivan said that he thinks that
the increase in mileage costs will prevent people from using bus service. Brian
Stumpf said that the City had shared its concerns with MnDOT but pointed out
that it is not a City issue. Glen Posusta emphasized that the State had been
working with Kjellberg property owners to identify a solution without success. He
added that in the future, there will be an intersection just south of the Kjellberg
property line so people won't have to drive a mile to County Road 106 to turn
around and come back. This intersection could have been installed with this
project but Kjellberg said no to the request.
• Highway 25 Speed Limit - Nancy Bowman, of 9127 State Highway 25 NE, said
that she drives the City shuttle and is concerned about the speed limit on Highway
25 near Applebee's. The City will request traffic monitoring.
City Council Minutes — April 27, 2015 Page 1 1 7
F. Public Service Announcements
• Spring Recycling Day (5/2) — Rachel Leonard announced that Metro Appliance
would host Monticello's Spring Recycling Day at the Commuter Parking Lot
from 8 a.m. -1 p.m. on Saturday, May 2nd
• Spring Leaf Pick -Up (5/9) — Leonard announced that Spring Leaf Pick -Up is
Saturday, May 9th. Place bagged leaves at the curb by 7 a.m.
• Bertram Park Spring Clean-Up (5/2) - Leonard announced that the Friends of
Bertram are looking for volunteers to help with the 4th Annual Spring Clean -Up at
the park. The event is Saturday, May 2nd from 9 a.m. to noon.
• Mississippi River Trail Signs — Shibani Bisson reported that 16 Mississippi River
Trail signs would soon be installed along the route through Monticello.
G. Council Liaison Updates
• Brian Stumpf — MCC memberships are up. FNM is reviewing management
options. Personnel Committee minutes are provided.
• Tom Perrault - EDA continues to develop its 2015 -2016 workplan. PAC
recommended a board appointment.
H. Department Updates
• City Administrator
o Senate File 1636 — Coalition of Utility Cities (CUC) directed lobbyists to
support legislation to change taxation for electrical generation facilities.
o LMC Annual Conference - June 24 -26th
o Powerline Corridor — Working with Xcel to determine location of powerline
corridor Edmonson between Dundas and Chelsea Roads.
o Wristbands — Research less costly wristband options. Personnel Committee to
consider mistake regarding purchasing process.
o Vacancies — Building Official, Construction Inspector and City Clerk
o Joint EDA - Council workshop — Staff to schedule joint workshop to review
options for funding ongoing EDA operations and redevelopment expenses.
Market matching contract and EDA support staff to be included in budget
discussion. Schumann to determine if notice is required to end contract.
2. Consent Agenda
A. Consideration of Approving Payment of Bills for April 27th, 2015. Action Taken:
Approve the bill and purchase card registers for a total amount of $661,817.60.
B. Consideration of Approving New I �ires/Departures. Action Taken: Ratify
terminations for MCC, Building Department, and Engineering Department.
C. Consideration of Appointing a Representative to the Police Advisory Commission to
fill a Vacancy for a Term to Expire on Dec. 31St, 2017. Action Taken: Appoint
Ylleana Miller to the Police Advisory Commission with the term ending
December 31, 2017.
City Council Minutes — April 27, 2015 Page 217
D. Consideration of Adopting Resolution #2015 -033 Decertifying Tax Increment
Financing District No. 1 -37 (Karlsburger Foods). Action Taken: Adopt
Resolution #2015 -033 decertifying Tax Increment District No. 1 -37 —
Karlsburger Foods, effective December 31, 2014.
E. Consideration of Appointing an Interim Chief Building Official. Action Taken:
Appoint DJ Hennessey as Interim Chief Building Official for the City of
Monticello.
F. Consideration of Adopting Resolution #2015 -026 Approving a Rezoning from A -O,
Agriculture Open Space To I -1 Light Industrial for the proposed Lot 1, Block 1, First
Lake Substation Addition; Adopting Ordinance 614 amending the Official
Monticello Zoning Map to Include Property to be Zoned Light Industrial (I -1);
Adopting Resolution #2015 -035 Approving a Preliminary and Final Plat and
Development Contract for First Lake Substation Addition; Adopting Resolution
#2015 -034 Approving a Conditional Use Permit for Utilities within the Light
Industrial (I -1) District; and Adopting Resolution #2015- 036 Approving an
assessment roll, Applicant: 'Acel Energy. T HIS I T EM WAS REMOVED FROM
THE CONSENT AGENDA.
G. Consideration of Adopting Ordinance No. 615 Amending the Monticello Code,
Section 6 -3 -3, Item B and Adding Item C & Item D. THIS ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
H. Consideration of Approving Three Five -Year Billboard Land Rent Agreements
(Lamar Co.). Action Taken: Approve execution of three billboard land rent
leases with Lamar Companies with a minimum annual base lease payment of
$2,400 per location or 20% of net revenue, whichever is higher.
Consideration of Adopting Resolution #2015 -032 Approving the Assessment
Agreement with Kimberly J. Lietzau (PID 155- 010 - 049080) for Sewer and Water
Improvements at 413 West Broadway. Action Taken: Adopt Resolution #2015-
032 approving an assessment agreement with Kimberly J. Lietzau - Chessen for
413 West Broadway sewer improvements (PID 155 -010- 049080) in the amount
of $6,937.50 for a 10 -year term at 5.25% interest, starting with the 2016 payable
taxes.
J. Consideration of Appointing Kerry Burri as Interim City Clerk. THIS ITEM WAS
ADDED TO THE CONSENT AGENDA. Action Taken: Appoint Kerry Burri
as the Interim City Clerk on a temporary basis.
LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS F AND G AND THE ADDITION OF UPDATED ITEM B
AND ITEM J. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED 5-
0.
City Council Minutes — April 27, 2015 Page 317
2a. Consideration of Items Removed From the Consent Agenda for Discussion
2F. Consideration of Adopting Resolution #2015 -026 Approving a Rezoning from A-
O, Agriculture Open Space To I -1 Light Industrial for the proposed Lot 1, Block 1,
First Lake Substation Addition, Adopting Ordinance 614 amending the Official
Monticello Zoning Map to Include Property to be Zoned Light Industrial (I -1);
Adopting Resolution #2015 -035 Approving a Preliminary and Final Plat and
Development Contract for First Lake Substation Addition; Adopting Resolution #2015-
034 Approving a Conditional Use Permit for Utilities within the Light Industrial (I -1)
District; and Adopting Resolution #2015- 036 Approving an Assessment Roll,
Applicant. Xcel Energy
Tom Perrault asked about screening. Steve Grittman noted that staff had recommended
including landscape screening compatible with planting requirements under the power
line along the northwest property line adjacent to Bertram Park. Perrault wondered why
the property wasn't zoned i -2. Grittman stated that, although utilities were allowable in
both the I -1 and I -2 districts, staff had recommended I -1 zoning to be compatible with the
zoning of the industrial park. Perrault also asked why a variance was not required despite
exceeding the 30 foot height limit. Grittman explained that staff considered the antenna
support structure to be part of the power line system rather than part of the structure. He
noted that the superstructure of the substation does not exceed the height limit. Staff
agreed to revise the resolution to add a missing word as noted by Perrault.
CHARLOTTE GABLER MOVED TO ADOPT RESOLUTION #2015 -026,
APPROVING A REZONING FROM A -O, AGRICULTURE OPEN SPACE TO I -1
LIGHT INDUSTRIAL FOR THE PROPOSED LOT 1, BLOCK 1, FIRST LAKE
SUBSTATION ADDITION; ADOPT ORDINANCE 614, AMENDING THE OFFICIAL
MONTICELLO ZONING MAP TO INCLUDE PROPERTY TO BE ZONED LIGHT
INDUSTRIAL (I -1); ADOPT RESOLUTION #2015 -035 APPROVING A
PRELIMINARY AND FINAL PLAT AND DEVELOPMENT CONTRACT FOR
FIRST LAKE SUBSTATION ADDITION; ADOPT RESOLUTION #2015 -034
APPROVING A CONDITIONAL USE PERMIT FOR UTILITIES WITHIN THE
LIGHT INDUSTRIAL (I -1) DISTRICT; AND ADOPT RESOLUTION #2015 -036
APPROVING AN ASSESSMENT ROLL FOR XCEL ENERGY. LLOYD HILGART
SECONDED THE MOTION. MOTION CARRIED 5 -0.
2G Consideration of Adopting Ordinance No. 615 Amending the Monticello Code,
Section 6 -3 -3, Item B and Adding Item C c& Item D
Angela Schumann clarified that the ordinance had been amended to require that
applicants seeking a permit to keep chickens on their property obtain the written consent
of adjoining property owners. Schumann also noted that the amendment establishes a
permit limit of six chickens and prohibits roosters within the city. Staff agreed to verify
that language to be included in the ordinance amendment is correct in response to
Perrault's question about the addition of Item D.
City Council Minutes — April 27, 2015 Page 4 17
CHARLOTTE GABLER MOVED TO ADOPT ORDINANCE NO. 615 AMENDING
THE MONTICELLO CODE, ANIMALS, FOWL WITHIN CITY LIMITS; PERMITS,
SECTION 6 -3 -3, ITEM B AND ADDING ITEM C & ITEM D AS FOLLOWS. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Section 6 -3 -3; Item B is hereby amended as follows:
The Animal Control Officer and the City Clerk may grant any permit pursuant to this
section after the applicant has sought the written consent of the property owners
adjoining the applicant's real estate. Such written consent shall be required on the first
and initial application and as often thereafter as the Animal Control Officer deems
necessary.
Section 6 -3 -3, Item C added as follows:
Roosters are prohibited within the City.
Section 6 -3 -3, Item D added as follows:
No permit .shall be issued for more than six (b) hen fowl.
?. Public Rearing(s) - None
4e Regular Agenda
A. Consideration of Approving a Fibernet Business Manager Position and Posting for
the Position
Rachel Leonard summarized that, for the past nine months FiberNet has been
operating with an interim management structure, with the assumption that a more
permanent leadership structure would be established moving forward. Based on an
assessment of current needs, and in view of future opportunities, staff evaluated and
presented three management options (Office Manager, Business Manager and
General Manager) for consideration. Leonard indicated that both the FiberNet
Advisory Board and the Personnel Committee voted to recommend establishing a
Business Manager position.
Leonard summarized that the Business Manager position would be a mid -level
management position which reports to the City Administrator. She pointed out that
the position would establish a new central authority which would reduce the amount
of time that the City Administrator dedicates to FiberNet.
Leonard explained that the position would focus on business operations such as
supervising staff, creating and maintaining the budget, working with existing and
new service opportunities, developing policy, bringing forward agendas, serving as
liaison to the advisory board, and updating the Council. Leonard pointed out that
the more technical FiberNet responsibilities would be handled by Head End
Technician Bryan Rabe or Consultant Dan Olsen. The 2015 salary range for the
Business Manager position is anticipated to be $54,704 - $78,692 with
approximately $20,000 in benefits.
City Council Minutes — April 27, 2015 Page 5 17
Leonard noted that staff had also recommended creating a Customer Service
Representative (CSR) Level 1 position. This would shift responsibility for
Leonard's daily tasks to an existing FiberNet staff member and enable her to be
more involved with FiberNet marketing and coordinating communications efforts
with other city departments. Tracy Ergen estimated that the CSR Level 1 position
would result in about a $2,000 a year pay increase.
Glen Posusta indicated that that he would prefer that FiberNet hire a General
Manager who would report to the City Council rather than a Business Manager that
would report to the City Administrator. Posusta said that he doesn't have a problem
with the City Administrator monitoring and overseeing FiberNet operations, but
thinks that FiberNet management should have the ability to do what needs to be
done whether or not the City Administrator agrees with that decision. O'Neill said
that all Department Heads are given the latitude to operate with general goals in
mind. The Business Manager would be given the latitude to do what they think is
right for FiberNet.
Charlotte Gabler asked how the FiberNet bylaws address reporting authority.
O'Neill indicated that the governance model would have to be modified to reflect
the reality that FiberNet is a city department. Brian Stumpf suggested that FiberNet
is no different than any other department in terms of a chain of command.
Gabler asked about degree requirements for the position. Ergen said that the job
description specifies a two year degree with a minimum of five years of experience
or a Bachelor's degree with three years of experience. Ergen said that she
anticipated posting the Business Manager position later in the week. Stumpf and
Posusta suggested that the city recruit broadly for this position. Stumpf requested
that the full council attend the interviews.
CHARLOTTE GABLER MOVED TO APPROVE ESTABLISHING A
FIBERNET BUSINESS MANAGER POSITION AND POSTING THE
POSITION. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED 5 -0.
4a. Added Items
• Interim City Clerk Appointment (Stumpf) — Added to Consent Agenda as Item 2J
• Wristbands (Posusta) — Discussed as part of Department Updates
Post Council Minutes (Posusta) - Request to add documents to City website
• Topsoil (Perrault) — Tom Perrault said that a resident had mentioned that people have
been taking topsoil from a pile on property located near Country Club Manor and
West 7'�' Street. He said that he assumed that City staff had intended to use the topsoil
for future projects. Shibani Bisson volunteered to check with Public Works.
City Council Minutes — April 27, 2015 Page 6 17
5. Adjournment
GLEN POSUSTA MOVED TO ADJOURN THE MEETING AT 7:57 P.M. LLOYD
HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0.
Recorder: Kerry Burri, Interim City Clerk V-J
Approved: May 26, 2015
Attest:
Je ill, City Administrator
City Council Minutes — April 27, 2015 Page 717