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City Council Minutes 08-10-2015 Special (budget)MINUTES SPECIAL MEETING — MONTICELLO CITY COUNCIL Monday, August 10, 2015 — 5:00 p.m. North Mississippi Doom, Monticello Community Center Present: Brian Stumpf, Charlotte Gabler, Lloyd Hilgart, Tom Perrault, Glen Posusta Absent: None Others: Jeff O'Neill, Wayne Oberg, City department heads: Angela Schumann, Shibani Bisson, John Rued, Tom Pawelk, Tracy Ergen, Rachel Leonard, Matt Theisen 1. Call to Order Mayor Brian Stumpf called the special meeting to order at 5 p.m. in the North Mississippi Room. 2. Purpose of Meeting: Presentations of Department Budgets Wayne Oberg introduced the budget presentations. The following departments presented: • Anizela Schumann_ — Com_r ignity & Economic Development Department of Building Safety & Code Enforcement Angela Schumann presented an overview of the Community Development Department which included the introduction of staff and the workload accomplished so far in 2015. She proceeded to present her proposed budget for 2016 for Community Development (Planning & Zoning) which has an overall increase of 8 %. This includes both an increase to miscellaneous professional services (interchange planning and solar ordinances) and staff - related items (step increase, health ins., etc.). The presentation continued to provide an overview of the EDA. Angela provided a list of EDA activities and introduced the proposed 2016 budget. While discussing the budget, she mentioned that there is no long -term recurring source of revenue outside of interest income. An EDA/HRA Levy has been discussed to replace allocation. The EDA's 2016 budget demonstrates a 21% increase over 2015. This is due to the fact that a dedicated Economic Development Professional is included in the budget. There was some discussion on TIF Districts. Charlotte Gabler questioned the process of TIF Districts and what happens to any excess increment. Currently any excess increment is allocated back into the general fund. The EDA has expressed interest that the excess increment should be allocated back to the EDA. This is a policy decision. Finance Director Wayne Oberg commented that the excess increment dollars should continue to go back into the general Fund. • John Rued — Building_ Department City Council Special Meeting Minutes — August 10, 2015 Page 1 3 John Rued, Chief Building Official, presented an overview of the services provided by the Building Department. He noted that the Radiological Emergency Preparedness (REP) has its own separate budget but is a service that they include. In reviewing the budget, John communicated that the building department currently employs a part-time inspector whose position ends in November. It is anticipated that the number of inspections will increase significantly because of current multi - family housing projects. A priority budget item for the department is to fill this part-time Inspector position through end of this year and obtain approval for a full -time permanent Inspector position in the 2016. This has been driven by the IRET project and the increase in number of permits /inspections. He also noted that there is a need for a new inspection vehicle. This has been in the department budget since 2010 but has yet to be approved. The current vehicle that this would replace is a 1997 vehicle. John Rued touched on total permits by year and value of construction for the last few years. The number of building permits is increasing. At the same time rental licensing should level off and perhaps start decreasing. There was discussion in regard to having the Fire Inspector do some of the inspections. John commented that they do inspect some existing buildings for certain fire code issues. However, there is still a need for an inspector to do new construction and plan review and time is the issue. Glen Posusta commented that it would make sense to him if the City looked at hiring a new Fire Chief/Building Inspector to serve in both capacities. Brian Stumpf disagreed and noted that a full time Fire Chief would find his duties being with that of the Fire Department. John spoke to this position and commented that it would be nice to have this position combined but whether it would work or not would depend on the climate of the community. Tom Pawelk — Parks Department Tom Pawelk, Parks Superintendent, presented the 2016 Park Department budget. He reviewed the organizational structure of the department and the responsibility of each division. Tom stated that the demand for services has been increasing over the last few years with an increase in rentals, acres of parkland maintained, winter skating days, etc. Tom is proposing a 6.8% budget increase from 2015. Some of the projects contributing to this increase include: Reconstruct Ellison Memorial; WB musical play equipment; Ellison boarding dock; Otter Creek gazebo construction; and Pathways. He also mentioned that he would like to add another full -time park maintenance employee to the 2016 budget. Tom briefly touched on the following areas of the Park Department: Shade Tree Fund; Ball Field Fund; Cemetery Fund; the Park/Pathway Fund; and the Park Improvement Fund. The Park/Pathway Fund includes the BCOL Athletic Improvements which have an expense to the City of approximately $200,000. City Council Special Meeting Minutes— August 10, 2015 page 2 1 3 There is currently a fundraising effort underway to raise money for a dog park which has an estimated cost of $15,000. Tom Perrault questioned what the $15,000 would include. Tom Pawelk commented that the cost includes such items as the fencing, gates, signage, water connection, etc. There was discussion about trails (existing and proposed) and the maintenance of them. Glen Posusta commented that the City should look at using concrete instead of asphalt when constructing a trail bypass. There is a higher cost upfront but less maintenance. Brian Stumpf agreed that this should be looked into. Shibani Bisson, Engineer, noted that typically trails are made of asphalt and sidewalks are generally concrete but this can be reviewed. o Daryl Gilles — Fire Department Daryl Gilles presented his budget request for 2016. This is the first year the Fire Department has made a budget presentation. He gave an overview of all activities conducted by the Fire Department this year to date. The Fire Department 2016 budget includes a request to increase pay for the paid on -call firefighters of $22.h our. Daryl noted that he researched similar size cities and departments and this $2/hr. raise is comparable. Finance Director Wayne Oberg suggested that during the budget process the increase could possibly be phased in over time. Daryl also mentioned there is a need for a new generator at a cost of $15,000. It is so old that it would cost more to fix than to buy a new one. The department also needs new tires on a ladder truck and an expansion of the Fire Station of two additional bays. Right now they have more fire vehicles than they have parking space. They are looking at doing a concept study on a Fire Station addition. Other additional budget items include new hoses, a parking pad for the fire trailer, maintenance on building and garage doors, and maintenance on trucks. There will be additional department budget presentations on August 24, 2015. 3. Adjournment TOM PERRAULT MOVED TO ADJOURN THE SPECIAL MEETING AT 6:24 P.M. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED 5 -0. Recorder: Approved: Attest: City Council Special Meeting Minutes — August 10, 2015 Page 3 3